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Home My WebLink AboutJanuary 24, 1996 City of Columbia Heights Park and Recreation Commission january 24, 1996 The meeting was called to order by Chairman Dick Petkoff at 6:35 p.m. ROLL CALL Members present: Dick Petkoff, Gary Peterson, Bruce Magnuson, Eileen Evans, Pat Grady, Mark Winson, Randy Quale, Monica Nybeck, Don Jolly. CONSENT AGENDA The following items were on the consent agenda. APPROVAL OF MINUTES Move to approve the minutes of the December 14, 1995 meeting. APPROVAL PAYMENT OF BILLS Move to approve payment of bills as listed from the proper funds. LETTERS AND REQUESTS REQUEST HAI.I., LABELLE LOUNGE, KITCHEN/COLUMBIA HEIGHTS WOMEN OF TODAY Move to approve use of the hall, LaBelle Lounge, and kitchen by the Columbia Heights Women of Today on December 2 and 3, 1996 from 12:00 noon to 11:00 p.m. for a Winter Carnival, with the fee being waived. REQUEST USE OF HALL/VPXV POST #230 Move to approve use of the hall by the Columbia Heights VFXV Post #230 from 12:00 noon to 5:00 p.m. on December 15, 1996 for a children's Christmas party, with the fee being waived. REQUEST USE OF GAUVITI'E ROOM/COLUMBIA HEIGHTS SENIOR ALL NIGHT PAKI~ COMMI'I'/'EE Move to approve use of the Gauvitte Room by the Columbia Heights Senior All Night Party Committee for a meeting on February 4, 1996 from 7:00 to 9:00 p.m., with the fee being waived. PAGE '[NVO REQUEST USE OF KEYES ROOM/COLUMBIA HEIGHTS BEAUTIFICATION COMMITTEE Move to approve use of the Keyes Room for the Columbia Heights Beautification Committee for meetings on January 30, February 27, March 26, April 30, May 14, August 27, September 24, and October 29, 1996 from 7:00 to 8:30 p.m., with the fee being waived. REQUEST USE OF YOUTH LOUNGE/BROWNIE TROOP #1334 Move to approve use of the Youth Lounge by Brownie Troop # 1334 every other Tuesday from 6:15 to 8:15 p.m. beginning February 6, 1996, with occasional extra meetings as needed, with the fee being waived. REQUEST USE OF MATHAIRE/MCKENNA ROOM/COLUMBIA HEIGHTS WOMEN OF TODAY Move to approve use of the Mathaire/McKenna Room by Columbia Heights Women of Today for a babysitting clinic on Saturday, February 3, 1996 from 8:00 a.m. to 4:00 p.m., with the fee being waived. APPROVAL OF CONSENT AGENDA Motion by Evans, second by Grady to approve the Consent Agenda. All ayes, motion carried. ADDITIONAL Lk-rITERS AND REQUESTS REQUEST USE OF HUSET PARK SKATING RINK & WARMING HOUSE/IMMACULATE CONCEPTION SCHOOL Members were given copies of a letter from Ms. Sharon Harlander of Immaculate Conception School requesting use of Huset Park skating rink and warming house on Tuesday, January 30, 1996 from 12:00 noon to 2:30 p.m. for a 4th and 5th grade skating event. Members would like to have an adult chaperon present. Motion by Grady, second by Peterson to approve use of Huset Park skating rink and warming house by Immaculate Conception School on January 30, 1996 from 12:00 noon to 2:30 p.m. for a skating event with an adult chaperon pre~cnt, with the fee being waived. PAGE THREE VALUES FIRST PROGRAM Councilmember Don Jolly made a brief presentation about the Values First program and read a proclamation about the Values First Respect Month. OLD BUSINESS A. JPM MANAGEMENT PLAN Members were given copies of the revised JPM Management Plan which has been approved and-adopted. Several items may be added, such as referring to the damage deposit in the lease agreement as a "damage/cleaning deposit" to cover cost of staff when extra cleaning is required after an event. New schematics of table layouts will be created for each size group that uses the hall. The snow plowing policy will be added to the JPM Management Plan, as well as a list of staff who have keys for the building. Also to be added is the policy that evening custodians check in with office staff on arrival to work. B. PARK AND RECREATION SURVEY Members were updated on the survey. The survey it is being printed and will be mailed to 800 residents on February 2, 1996. The residents were selected by random sample. The purpose of the survey is to determine awareness of facilities and programs, as well as the usage and satisfaction levels of residents. C. HILLTOP NEIGHBORHOOD ASSOCIATION Mark Winson, Public Works Director/City Engineer, updated members on the newsletter and survey sent out by Tom Ruen of Hilltop. D. 1996 PARK IMPROVEMENTS Members discussed the 1996 park improvements. Mark Winson advised members that dredging will begin at LaBelle Pond on January 25, 1996. The Huset Park study and Hillcrest property was discussed. Mark Winson hopes to have an intern soon or possibly will use a consultant. NEW BUSINESS A. ICE SKATING Mark Winson reported to members that the City's seven warming houses were opened on December 22, 1995. The season is expected to run through February 25, 1996. Crews have done a wonderful job considering weather conditions. PAGE FOUR B. PLACEMENT OF BUBBLE GUM MACHINE IN JPM Members discussed the request by R & N Vending of New Brighton to place a bubble gum machine in JPM. Members felt it was not necessary. Motion by Petkoff, second by Grady to deny the request. C. JPM MAINTENANCE, PERSONNEL AND OPERATIONAL PRACTICES Members discussed the document and approved of it. Randy Quale, Recreation Director, explained that the changes were made to improve facility care of JPM. D. PARK FACILITY RESERVATIONS Members discussed implementation of a rental fee for reserving a park shelter to eliminate the present first come, first served policy. Also under discussion was the question of which organizations would be authorized to use park facilities at no charge. Randy Quale would like clarification on responsibilities between Park and Recreation Departments concerning facility usage, scheduling, staffing, supervision, and maintenance. E. EAST RIVER HOCKEY ASSOCIATION SUPPORT East River Hockey Association has contacted the City Manager concerning the City's support of their association. Randy Quale feels the City is being very generous in their contribution of rinks, goals, etc. The Columbia Heights Athletic Boosters are also contributing. Mark Winson suggested a letter be written explaining our position on this issue. F. RENTAL RATES FOR STEADY RENTAL GROUPS Members discussed the policy of rentals to steady or regular users and whether they should receive a reduced rental rate. Members recommended that their rates should be equal to charged to any other user. G. RENTAL RATES FOR CITY OF COLUMBIA HEIGHTS EMPLOYEES Members discussed recent inquiries from City employees as to any discount available on JPM rental rates. Members felt that City employees should not receive any discounts on fees. H. DAMAGES TO JPM DURING JANUARY 5 & 13, 1996 RENTALS Members determined that $125.00 will be charged for damages incurred at the January 13, 1996 rental. PAGE FIVE I. FAREWELL RECEPTION FOR PAT HENTGES Members discussed the reception for Pat Hentges and encouraged all to attend. REPORTS RECREATION DIRECTOR Randy Quale reported that the Senior/Ostrander Room was used as a shelter during the recent ice storm. One female resident and her dog stopped by, but did not stay. The Heights Happenings newsletter is being produced with a new format. A meeting on Heights Pride will be held on February 28, 1996. Heights Pride will either be held in May or during the week of the Jamboree. A new Back to the Parks Program is being developed. Five staff members will be hired for playground program in each park. Camp Heights will be held at Huset, Mathaire, and McKenna Parks. Concerts are being planned for the band shelter. Other programs being developed are a Safety Camp, Birthday Party Service, and new ideas for field trips. A committee is being formed for the Safety Net Program for teens. Reportedly 20-25% of Columbia Heights teens are going to Fridley. Randy Quale feels that Columbia Heights should contribute to the program. PUBLIC WORKS DIRECTOR Mark Winson reported on recent storm damage and updated members on the steps the Public Works crews are taking to repair the damages. City Council requested and approved $5,000.00 to repair the chipper. The City may be in violation of boilers license regulations. Motion by Magnuson, second by Peterson to adjourn at 8:15 p.m. All ayes, motion carried. Janice McGhee-Fetzer, Park and Recreation Commission Secretary Acct # 4100 2171 2171 4100 2171 2171 2171 2171 Vendor Biffs, Inc Menard's Menard's Aramark Frattelone's Menard's Menard's Discount Steel PARK EXPENSE - JANUARY 1996 Description Cost Tax Total Satelitte rental $390.00 $1.26 $391.26 Miscellaneous supplies $ 49.17 $3.20 $ 52.37 Cable ties $ 6.93 $ .45 $ 7.38 Uniform rental $ 35.65 $2.32 $ 37.97 Fasteners $ 1.92 $.12 $ 2.04 Cable cutter/shelf bracket $ 29.12 $1.89 $ 31.01 Paint, outlet ground $ 26.34 $1.71 $ 28.05 Double payment credit (16.64) (1.08) (17.72) Tot~ $522.49 $9.87 $532.36 RECREATION]JPM BILLS - DECEMBER 1995 Acct # 2171 4100 2000 2OOO 2171 4330 2171 2OO0 3050 2010 2010 2171 4100 4000 2000 2171 2172 2000 2161 2~L71 Vendor Frattelone's American Linen Reliable Office Reliable Office Voss Lighting Word Perfect Mag Sunburst Chemicals Midwest Office Agate Alarm Menard's Deluca's Deluca's American Linen D.C. Hey Miscellaneous Frattelone's Aramark Reliable Office Frattelone's Cen-A-Vac Description Cost Tax Total Mend plate & rod $ 3.68 $ .24 Mops & towel rental $ 34.05 $ 2.21 Diskettes, ruled pads $ 62.20 $ 3.96 fax paper, "Sign & Return Tags" Paper clips $ 5.77 $ .18 Lights $ 36.00 $ 2.34 WP Windows subscription $ 24.00 Hand soap $ 55.16 $ 3.27 Printer labels, marker $ 40.11 $ 2.61 Annual monitoring alarm sys $ 198.00 Fiberglass ladder $ 137.99 $ 8.97 Coffee maker, beverage $ 134.90 $ 8.77 container Dust pan & broom $ 9.00 $ .59 Mops, handles & towel rental $ 36.09 $ 2.35 Monthly copier charge $ 37.00 Cleaning supplies $ 40.67 $ 2.64 Plumbing supplies $ 21.21 $1.38 Uniforms $ 182.52 Miscellaneous supplies $ 84.94 Ice melt $ 19.16 $1.25 Vaccum cleaner bags $ 8.00 $ .52 TOTAL $1,170.45 $41.28 $ 3.92 $ 36.26 $ 66.16 $ 5.95 $ 38.34 $ 24.00 $ 58.43 $ 42.72 $ 198.00 $ 146.96 $ 143.67 $ 9.59 $ 38.44 $ 37.00 $ 43.31 $ 22.59 $ 182.52 $ 84.94 $ 20.41 $ 8.52 $1,211.73