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Home My WebLink AboutNovember 21,1995 City of Columbia Heights Park and Recreation Commission November 21, 1995 The meeting was called to order by Chairman Dick Petkoff at 6:35 p.m. ROLL CALL Members present: Members absent: Also present: CONSENT AGENDA Dick Petkoff, Gary Peterson, Bruce Magnuson, Bob Ruettimann, Randy Quale, Recreation Director, Eileen Evans, Jerry Foss Pat Grady, Mark Winson, Public Works Director/City Engineer Lauren McClanahan, Public Works Superintendent The following items were on the consent agenda. APPROVAL OF MINUTES Move to approve the minutes of the October 25, 1995 meeting. APPROVAL PAYMENT OF BILLS Move to approve payment of bills as listed from the proper funds. LETTERS AND REQUESTS REQUEST LABELLE LOUNGE/EAST RIVER HOCKEY ASSOCIATION Move to approve use of the LaBelle Lounge by East River Hockey Association on Thursday, December 5, 1995 from 6:30 p.m. to 9:00 p.m., with the fee being waived. REQUEST GAUVITTE ROOM/LICENSED CHILD CARE PROVIDERS OF ANOKA COUNTY Move to approve use of the Gauvitte Room by Licensed Child Care Provider~ of Anoka County on Monday, April 1, 1996 from 6:00 p.m. to 10:00 p.m. for a CPR class, with the fee being waived. PAGE 'INVO REQUEST SENIOR/OSTRANDER ROOM/WOMEN OF TODAY Move to approve use of the Senior/Ostrander Room by the Columbia Heights Women of Today on Monday, December 4, 1995 from 6:00 p.m. to 10:00 p.m. for a members Christmas dinner, with the fee being waived. APPROVAL OF CONSENT AGENDA Motion by Foss, second by Evans to approve the consent agenda. All ayes, motion carried. ADDITIONAL LETTERS AND REQUESTS REQUEST USE OF TABLF. S/COLUMBIA HEIGHTS WOMEN OF TODAY Move to approve use of two long tables by Columbia Heights Women of Today from November 22 to November 25, 1995. Motion by Peterson, second by Foss. One member opposed. Motion carried. REQUEST USE OF GAUVITYE ROOM/EAST RIVER HOCKEY ASSOCIATION Move to approve use of the Gauvitte Room by East River Hockey Association on Monday, November 27, 1995 from 6:30 p.m. to 9:30 p.m. Motion by Ruettimann, second by Magnuson. All ayes, motion carried. OLD BUSINESS JPM MANAGEMENT PLAN, RENTAL POLICY AND PROPOSED 1997 RENTAL RATES Members discussed these issues. In Section 2.5, A-G, liability insurance will be required in these instances. In Section 2.7, when usage fees are waived and if damage should occur, the user will be billed for the damage. In Section 2.8, the city attorney's opinion is that bartenders may accept freely given tips from customers; however, open bar or BYOB events may not employ a "suggested" or "required" dollar amount of tip from customers for beverages. The Community Service Officer and caretaker will monitor any monetary exchange. In Section 2.12 regarding equipment rental, the last sentence stating, "Typically, the commission will only approve usage or rental of JPM equipment for city sponsored activities, programs or meetings," will be dropped. Rental rates for 1997 will increase by 4%. Section VI will be clarified to refer to a Columbia Heights resident discount for rental fees, not other fees such as damage deposit, etc. PAGE THREE In the new rental policy, revisions have been highlighted. Under Facility Information, letter N, regarding fog machines, this section will be re-written to state that no artificial smoke, fog or bubble machines will be allowed. The JPM management plan will be ready for the next city council work session upon commission approval. Move to adopt the new JPM Management Plan. Motion by Evans, second by Foss. All ayes, motion carried. SECOND RECREATION PROGRAM COORDINATOR POSITION The city has received 82 applications for the position. Over forty candidates were qualifted. Twelve candidates will be interviewed on November 28 and 30. Two or three candidates will be selected for final interviews, and a job offer will be made the first week of December. ISD # 13 FACILITY SCHEDULING CONCERNS Randy Quale met with Dr. A1 Holt, Karen Schaub and Al Ogdie to discuss scheduling concerns. He also met with Janet Anderson and Al Ogdie regarding our scheduling concerns at Central Middle School. Another meeting will take place in early January, 1996 to follow-up. PARK AND RECREATION SURVEY The survey has been revised to add specific information on what constitutes a multi-use center. The survey will be ready for printing and mailing by early December. Members discussed the issue of when the survey should be mailed out. The matter will be discussed with the city manager for his input. MEETING DATE FOR DECEMBER COMMISSION MEETING Members agreed to meet at the Gasthof Restaurant on Thursday, December 14 at 6:30 p.m. for the Christmas dinner meeting. Members preferred to have one large table arrangement rather than separate tables, and possibly meet in a private room. NEV~ BUSINESS MYAS DISCOUNTED AND/OR FREE SERVICES Minnesota Youth Athletic Services has begun giving free or discounted services to Columbia Heights youth sports coaches and organizers. They also expressed gratitude to the members for use of meeting rooms at Murzyn Hall. - PAGE FOUR DOG EXERCISE AREA Lauren McClanahan reported on the request from Mr. John Keil of 1108 45th Avenue for a fenced dog exercise area. A possible location might be the north end of Lomianki Park. Mr. Keil was unable to attend tonight's meeting. Members discussed the matter and potential health problems and liability issues that could arise. Mr. Keil will be contacted and told that further research will be done on this issue with other municipalities. GOOSE FEEDING PROHIBITION Lauren McClanahan reported that citizens have been feeding geese in LaBelle Pond near the new play structure. This has been a problem due to the close proximity of the play structure and potential danger and health hazards to children. Members suggested that staff put up signs stating "Feeding Geese Prohibited". LETrER FROM CHRISTOPHER TOASTMASTERS City council must approve the donation given by Christopher Toastmasters. Randy Quale will write a letter of thanks to the Toastmasters and advise them of how the donation was used. OTHER NEW BUSINESS USE OF LARGE SCREEN TV The Senior Coordinator brought to the attention of the Recreation Director a problem with the general public using the big screen TV and VCR. It was purchased with the intention of using it for Booster Club events, senior citizens events or official city functions, and not for use by the general public during rentals. Members discussed amending the rental policy to show a $25.00 fee for use of the TV and VCR. The larger TV and VCR may only be used for Booster Club events, seniors or city functions. REPORTS RECREATION DIRECTOR The Recreation Director reports a successful Halloween program on October 29, 1995. Approximately 300 children participated. PAGE FIVE Also on October 29 there was a Columbia Heights Basketball Association meeting. This meeting was very well attended. The association is doing a very good job. The 1996 budget is still being worked on and will be reviewed by the city council. Joel Cason, one of our custodians, has resigned. Applications on file will be looked at to possibly fill this position. The Recreation Director discussed the possibility of hiring an additional custodian to reduce overtime hours worked by full time staff. Effective December i the Recreation Director will take over scheduling of the custodial staff. Members complimented the Recreation Director on his job performance. Members were advised on the status of the dishwasher and it's need for replacement. The Recreation Director will explore the cost of replacing the motor or the entire unit. Councilmember Jolly approached the Recreation Director on the issue of getting youth more involved in city government. Members discussed the possibility of doing a youth survey to learn what they would like from the Columbia Heights parks. PUBLIC WORKS DIRECTOR Lauren McClanahan updated the members on the arrival of new hockey goals. The memorial tree program has begun. Two memorial trees have been planted in Huset east in memory of Larry Halek. Six family members attended the tree planting. Families will reimburse the city for the cost of the tree, and no guarantee will be given for the survival of the tree. Members discussed the possibility of having a memorial board listing the names. The mayor will be present during tree dedications and will acknowledge the donations at council meetings. LaBelle Pond is being pumped down in preparation for the deepening of the pond. Work crews have trimmed around the east side of LaBelle for control of erosion and to make it more user friendly. Members discussed the possibility of hiring seniors for warming house attendants. New furnaces have been installed in several of the warming houses. -- PAGE SIX COMMISSION MEMBERS Bob Ruettimann reported that Architect Design of Northfield might construct a gazebo/band shelter in Huset Park. This is similar to the Adopt-A-Park program where citizens could donate to the project. Motion by Grady, second by Evans to adjourn at 8:30 p.m. Janice McGhee-Fetzer, Park and Recreation Commission Secretary RECREATION]JPM BILLS - NOVEMBER 1995 Acct # 2171 2030 4OOO 400O 2171 4100 2990 2990 Vendor D.C. Hey Rapid Graphics DeMars Signs D.C. Hey General Parts American Linen Coca Cola Coca Cola Description Cost Tax Total Copier maintenance $ 85.45 $ 5.43 $ 90.88 #10 envelopes $ 92.50 $ 6.01 $ 98.51 Signage repair at JPM $200.00 $200.00 Copier maintenance $ 49.38 $ 49.38 Gauge glass 10 1/2" $10.96 $ .33 $11.29 Mops, towels $ 33.99 $ 2.21 $ 36.20 Pre-mix $ 53.00 $ 53.00 Pre-mix $103.25 $103.25 TOTAL FOR NOVEMBER $628.53 $13.98 $642.51 _ PARK EXPENES - DECEMBER 1995 2160 2171 2171 2171 2171 2171 2160 2171 4100 4100 2171 2171 2160 2171 2171 2171 2171 Vendor Scherer Brothers Grainger's Frattelone's Becket Arena Menard's Frattelone's Brighton Excavating Menard's A T & T Wireless Aramark Van-O-Lite Menard's Midwest Asphalt Glass Service Van-O-Lite Grainger's Becket Arena Description Cost Tax Total Rough cedar lumber $ 513.30 Backing pad $ 8.82 Plier $ 17.98 Hockey goals $ 208.90 Cable ties $ 39.42 Fasteners for Christmas lights $ 12.19 Black dirt $ 80.00 Taps & plugs $ 25.76 Pager rental 11/29-12/28/95 $ 5.00 Uniform rental $ 72.05 Christmas lights/Wargo $ 15.00 Cable ties & extension cord $ 35.34 4lA Wear for parks $5,326.01 Glass replacement for park bldg $ 43.33 Christmas lights/Wargo $ 140.64 Outdoor timer/cord cap $ 57.49 Hockey goal skirts $ 269.10 $ 33.37 $ .57 $ 1.17 $13.33 $ 2.56 $ .79 $ 5.20 $ 1.67 $ .33 $ 4.67 $ .98 $ 2.30 $346.20 $ 2.82 $ 5.07 $ 3.74 $16.25 $ 546.67 $ 9.39 $ 19.15 $ 222.23 $ 41.98 $ 12.98 $ 85.20 $ 27.43 $ 5.33 $ 76.72 $ 15.98 $ 37.64 $5,672.22 $ 46.15 $ 145.71 $ 61.23 $ 285.35 TOTAL FOR DECEMBER $6,870.33 $441.03 $7,311.36 Hospitality Supply Voss Lighting Central Stores Superior Products Graingers TOTAL 2i71 JOHN P. HURZYN HALL BILLS NOVEMBER 1995 Cutting Board Lights Calendars High chairs Bearing oil, rivets COST TAX TOTAL $42.00 $2.73 $44.73 $15.26 $1,00 $16,26 $16.54 $1.08 $17.62 $111.26 $6.37 $117.63 $34.66 $2.25 $36.91 $219.72 $13.43 $233.15 2000 2000 4100 ~idwest Business Pro TOTAL 2000 American Linen TOTAl. 4100 Binder, blades folders, tray receive stamp Pens, Transparencies Towels $61,26 $4.98 $65,24 $30,64 $1.99 $32.63 $91,90 $6,97 $97.87 $33,99 $2.21 $36.20 $33.99 $2,21 $36.20 4000 Acme Typewriter TOTAl, 4000 Typewriter repair $54.00 $54.00 $54.00 $54.00 NOVEMBER 1995 TOTAL $399.61 $22.61 $421.22 ACCT# 4100 2171 2160 5180 4100 2171 2160 2160 5180 2160 2160 4100 VEeR Aramark Discount Steel Robinson Landscaping Leslies Pool A T & T Wireless Frattelone' s D-Rock D-Rock MN. Playground JRK, Inc. Hassan Sand Biffs PARK EXPENSE - NOVEMBER 1995 DESCRIPTION COST TAX TOTAL $ 2.32 $ 1.07 $ 1.95 $ 24.38 $ .32 $ 1.07 $ 4.87 $ 9.09 $ 89.63 $12.57 $13.71 $ 1.56 Uniform rental $ 35.55 Steel pole for McKenna $ 16.47 Sod for McKenna $ 30.00 Blow vac $ 375.00 Pager rental 10/29-11/28/95 $ 5.00 Hammer handle $ 16.45 Concrete for recycling center $ 75.72 Concrete for McKenna $ 139.90 Rubber surfaces/Mathaire-McKenna $1,379.00 Blvd. mix grass seed $ 193.50 Washed coarse sand $ 337.89 Satellite rental $ 390.00 $ 37.97 $ 17.54 $ 31.95 $ 399.38 $ 5.32 $ 17.52 $ 80.59 $ 148.99 $1.468.63 $ 206.07 $ 351.60 $ 391.56 TOTAL $2.994.58 $162.54 $3,157.12