HomeMy WebLinkAboutOctober 25, 1995 City of Columbia Heights
Park and Recreation Commission
October 25, 1995
The meeting was called to order by Chairman Dick Petkoff at 6:35 p.m.
ROLL CALL
Members present:
Members absent:
Also present:
CONSENT AGENDA
Dick Petkoff, Pat Grady, Gary Peterson, Bruce
Magnuson, Bob Ruettimann, Mark Winson, Public
Works Director/City Engineer, Randy Quale,
Recreation Director
The following items were on the consent agenda.
APPROVAL OF MINUTES
Move to approve the minutes of the September 27, 1995 meeting.
APPROVAL PAYMENT OF BILLS
Move to approve payment of bills as listed from the proper funds.
LETTERS AND REQUESTS
REQUEST MEETING ROOM/MEDIATION SERVICES-ANOKA CO.
Move to approve the use of the Keyes Room for Mediation Services of Anoka
County on Thursday, October 26, 1995 from 5:00 p.m. to 7:00 p.m., with the fee
being waived.
REQUEST MURZYN HALL/GIRLS SCOUTS
Move to approve the use of the main hall and kitchen for the Silver Lake Service
Unit, Girls Scouts on Wednesday, April 10, 1996, with the fee being waived,
Jerry Foss, Eileen Evans
Bonnie Morinville, Public Works Purchasing Clerk
PAGE 'I~O
REQUEST MURZYN HALL/COACHES APPRECIATION DINNER
Move to approve the use of the hall, LaBelle Lounge, and kitchen for the Coaches
Appreciation Dinner on Wednesday, November 29, 1995, with the fee as well as
the requirement for a security officer being waived.
APPROVAL CONSENT AGENDA
Motion by Magnuson, second by Grady to approve the consent agenda. All ayes,
motion carried.
ADDITIONAL LETTERS AND REQUESTS
LE'I~ER FROM KAYE STICKLER/HUSET PARK NEIGHBORHOOD ASSOCIATION
Kaye Stickler, Huset Park Neighborhood Association, requested use of the
Senior/Ostrander Room for meetings in January, March, May, October, and
November of 1996 and for special meetings as they arise. She also requested use
of the Huset Park shelter area for National Night Out on August 6, 1996. Motion
by Peterson, second by Magnuson to approve the request, with the fee being
waived. All ayes, motion carried.
LE'ITER FROM DAN KLINKHAMMER/MINNESOTA YOUTH ATHLETIC SERVICES
Dan Klinkhammer, Director of Minnesota Youth Athletic Services/AAU, requested
use of meeting room facilities on an ongoing basis for meetings, usually twice per
month and sometimes more often. Motion by Grady, second by Magnuson to
approve the use of meeting room facilities for the Minnesota Youth Athletic
Services/AAU on an ongoing basis with the fee being waived ff staff is already
scheduled. All ayes, motion carried.
LETTER FROM JAMES FOWI.F.R/COLUMBIA HEIGHTS CLASS REUNION
COMMITTEE
James Fowler of the Columbia Heights Class Reunion Committee requested use
of the Senior/Ostrander Room for monthly meetings in November of 1995 and
January through August of 1996. The reunion is being planned for the classes
of 1928 through 1961. Motion by Peterson, second by Ruettimann to approve the
request for use of the Senior/Ostrander Room for monthly meetings in November
of 1995 and January through August of 1996, with the fee being waived. All ayes,
motion carried.
- PAGE THREE
REQUEST JEFFERSON BUILDING/EakST RIVER HOCKEY ASSOCIATION
A late request was received from Mary Martin of East River Hockey Association
requesting use of the Jefferson Building from November 17 through November 19,
1995 as a pick-up site for wreaths. Motion by Ruettimann, second by Peterson
to approve use of the Jefferson Building by East River Hockey Association for
pick-up of wreaths from 3:00 p.m. to 9:00 p.m. on Friday, November 17; 9:00
a.m. to 9:00 p.m. on Saturday, November 18; and 12:00 p.m. to 5:00 p.m. on
Sunday, November 19, 1995, with the stipulation that the building be cleaned
after usage. All ayes, motion carried.
OLD BUSINESS
JPM MANAGEMENT PLAN REVIEW
Members discussed the proposed changes to the JPM Management Plan. The
Public Works Director/City Engineer stated he has reviewed the documents and
would recommend it for approval. Members discussed Section 2.7 (Bar) regarding
charging for admission and liquor. Clarification was needed on the question of
donations being used as a way of eluding the restrictions. The Recreation
Director will research the matter further and report to the members.
Members discussed the matter of requests for early entrance on JPM rentals for
wedding receptions. Currently our policy states that a $25.00 per hour fee is
required for early entrance depending on staff availability. The Recreation
Director proposed changing the policy to charge $50.00 for early entry with a one
hour limitation. Members also discussed fee-waived early entrance requests and
a possible charge for "no-shows" ($10.00 per hour).
The Recreation Director requested commission input regarding our current policy
of charging a damage deposit and requiring liability insurance for all rentals,
including rentals of the smaller rooms. A suggestion was made to develop a
categorized list of types of rentals and eliminate the damage deposit and
insurance for certain ones. Major events or events with alcohol would continue
to require a damage deposit and insurance, at the discretion of the Recreation
Director.
Members discussed the revised rental policy. Under Section C, Establishment of
Fees, members would like it stated that the renter must be a resident of Columbia
Heights at the time of rental and at the time of the event in order to qualify for the
discount.
The Recreation Director will further research the above issues and report back to
the members at the November meeting.
PAGE FOUR
SECOND RECRF-ATION PROGRAM COORDINATOR POSITION
The City Council approved the position on October 23, 1995, and it will be posted
and advertised in the Minneapolis and St. Paul newspapers this weekend. It will
also be advertised at the Job Fair at the upcoming MRPA Conference. The
deadline for applications is Tuesday, November 14, 1995. The Recreation Director
is hopeful that interviews will be completed in November and a job offer made by
early December. The candidate would start by January of 1996. The new
Program Coordinator would take on some of the non-athletic programs, leaving
the athletic programs for John Herbert.
REVISED SCHOLARSHIP POLICY
The revised scholarship policy was written by John Herbert and is designed to
follow the guidelines used by ISD #13 for the school lunch program. The
applicant would be responsible for paying 25% of the fee, with a maximum
scholarship of $25.00 per quarter per person.
ISD # 13 FACILITY SCHEDULING CONCERNS
The Recreation Director reports he attended a meeting with John Herbert, Pat
Hentges, Al Holt, A10gdie, and Karen Schaub regarding ISD #13 facility
scheduling concerns. An agreement was reached to continue meeting at least
twice per year to work out schedules. Meetings will occur in mid-August and the
end of January. Principals would be required to provide their schedules to Al Holt
in advance to assist in the scheduling process. Another meeting will be held in
several weeks. The Recreation Director will also plan on meeting with Principal
Janet Anderson.
NEW BUSINESS
PARK & RECI:~F-ATION NEEDS ASSESSMENT AND OPINION SURVEY
Members discussed the document and gave input to the Recreation Director. The
random survey would be sent to approximately 800 households. A self-addressed
stamped envelope would be included with the document. A 25% response rate
is needed for a valid survey. Regarding the questions about a multi-use center,
members suggested that more information be added to detail what the center
would be used for, i.e. dances, sports, wedding receptions, programs, etc.
- PAGE FIVE
JPM TABLE & CHAIR RENTAL POLICY
Members discussed the currently policy of renting out JPM tables and chairs to
the public. Problems have developed with damage to the equipment and late
returns. The Recreation Director suggested revising the policy so that rentals are
only allowed for City sponsored activities, such as the Lion's Jamboree. Other
requests could be made on an individual basis. Motion was made by Peterson to
not allow rental of equipment without authorization from the Commission,
second by Grady. All ayes, motion carried.
SET DATES FOR NOVEMBER AND DECEMBER COMMISSION MEETINGS
Members agreed to change the dates of the next two meetings to November 21
and December 12 or 14, 1995. Members will decide at the November meeting
where the December meeting will take place.
REPORTS
RECREATION DIRECTOR
The Recreation Director reports that the 4th Annual Halloween Party will be held
on October 29 from 1:00 to 3:00 p.m. The production of "Romeo and Juliet" was
well attended, as was the Columbia Heights Basketball Association meeting which
followed the play. There will be a National Youth Sports Coaching Association
training for basketball coaches on November 4, 1995. Monthly Operational
Reports will continue to be provided to members. The stained acoustical ceiling
tiles have been repaired or replaced. A woman was injured in the
Mathaire/McKenna room when a padded chair collapsed. A number of our chairs
are in poor condition and need to be replaced, possibly with padded folding chairs
instead of stacking chairs. The new building directory is in place and being used
on a daffy basis. We have obtained a new shelf unit at the front desk in the
Recreation Office. The Beautification Committee have purchased several large
planters to be placed by of the two entrances to JPM and some rectangular
planters by the front windows. The west side of the building will be landscaped
next year. The annual Appreciation Dinner will be held on November 29, 1995.
PUBLIC WORKS DIRECTOR
The number of Dutch Elm diseased trees is down from last year. Replacement
trees will be planted in the next few weeks. The intern who was working on the
Huset Park study has resigned due to excessive school work. Another intern will
be sought to replace her. At the last joint meeting with City Council, discussion
on final capital items was tabled. A meeting with the City Manager is scheduled
prior to November 21. The Public Works Director requested more input from the
PAGE SIX
members as to what items they would like to see in the final budget. The
possibility of an Adopt-A-Park program will be explored further at the
Commission's request. The hockey rink and the basketball court at Gauvitte Park
have been overlaid. The new hockey goals will not fit in the warming house.
Medtronic is looking at tripling their space and becoming the world headquarters
for their neuro operations. As a part of that expansion, the City is in negotiation
with them for the possible sale of a passive area of Sullivan Park. There would
be a significant cash price for the piece of land and part of the money would be
used specifically for park capital improvements. LawCon money was used for the
improvements made to Sullivan Park; however, none of the improvements were
made on this section of the park. There is a requirement to replace the land acre
for acre, which amounts to approximately three acres. Another possible
alternative is to buy out some of the improvements. Further updates will follow.
Motion by Grady, second by Ruettimann to adjourn at 8:17 p.m.
Janice McGhee-Fetzer, Park and Recreation Commission Secretary