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HomeMy WebLinkAboutSeptember 27, 1995 City of Columbia Heights Park and Recreation Commission September 27, 1995 The meeting was called to order by Chairman Dick Petkoff at 6:03 p. rm ROLL CA Members present: Dick Petkoff, Pat Grady, Gary Peterson, Bruce Magnuson, Eileen Evans, Jerry Foss, Bob Ruettimann, Mark Winson, Public Works Director/City Engineer, Randy Quale, Recreation Director Also present: Karen Moeller, Senior Coordinator, John Herbert, Program Coordinator, Pat Hentges, City Manager CONSENT AGENDA The following items were on the consent agenda. APPROVAL OF MINI_ri'ES Move to approve the minutes of the August 23, 1995 meeting. APPROVAL PAYMENT OF BILI~S Move to approve payment of bills as listed from the proper funds. LETTERS AND REQ~ REQUE_~T MEETING ROOMS ~MINNESOTA YOUTH ATHLETIC SERVICES Move to approve the use of the main hall by MYAS on September 20, October 25 and November 1, 1995 from 7:00 p.m. to approximately 9:30 p.m. with the fee being waived, unless the MYAS is the only user of the building, in which case the rental fee will be charged. REQ~ MURZYN/-i4 LL/CHAMBER OF COMMERCE Move to reserve the LaBelle Lounge and kitchen by the Chamber of Commerce on September 27, i995; November 29, I995; January 24, 1996; February 28, 1996; May 22, 1996; June 26, 1996; July 24, 1996; and August 28, 1996, and the kitchen and main hall on October 25, 1995; December 13, 1995; and April 24, 1996 with the fees being waived. PAGE TWO REQ~ SENIOR CENTER/OSTRANDER ROOM AND MAIN HALL/WOMEN OF TODAY Move to reserve the Senior Center/Ostrander Roorn for the Women of Today on October 10, 1995 from 7:00 to 10:00 p. rn. for the Personal and Home Safety event with the fee being waived. REQ~ HA LL / WOMEN OF TODAY Move to reserve the hall for the Women of Today on Thursday, October 26, 1995 from 4:00 to 10:00 p. rm with the rental fee being waived. REQ~ MAIN HALl., KI'I~HEN AND LABF. LLE LOUNGE/COLUMBIA HEIGI-rl~ HIGH SCHOOL FOOTBALL TEAM Move to reserve the main hall, kitchen and LaBelle Lounge on Tuesday, October 3, 1995 from 3:00 to 9:00 p.m. for a Columbia Heights High School football team fund-raiser with the rental fee being waived (the spaghetti dinner will be held frorn 5:00 to 8:00 p.m.). APPROVAL CONSENT AGENDA Motion by Evans, second by Peterson to approve the consent agenda. All ayes, motion carried. AND LETTER FROM JAMES CLF. ME. NS ON COLUMBIA HEIGHTS REUNION COMMHTEE A copy of a letter from Mr. Clemens was given the members. Mr. Clemens requested use of the Keyes Room on October 4, 1995for a committee meeting, with the fee being waived. Motion by Evans, second by Peterson to approve the request for use of the Keyes Room on October 4, 1995 frorn 7:00 to 9:00 p.m. fora meeting, with the fee being waived. All ayes, motion carried. LETTER FROM CHERYL KOLODGE /HOCKEY BACKERS A copy of a letter from Ms. Kolodge was gwen the members. Ms. Kolodge requested use of the hall and kitchen on November 8th, 1995 for a fund-raiser (spaghetti dinner). Motion by Petersor~ second by Magnuson to approve the request for use of the halt and kitchen on November 8th, 1995for a spaghetti dinner, with the fee being waived. All ayes, motion carried. PAGE THREE LETTER FROM COLUMBIA HEIGHTS ALL NIGHT PARTY COMMITTEE A copy of a letter from Jerry and Debbie Johnson and Stephen and Mary Eggert was given the members. Mr. and Mrs. Johnson and Mr. and Mrs. Eggert requested use of John P. Murzyn Hall from Monday, June 3, 1996 through Thursday, June 6, 1996. These rooms would be used for the all night party to be held on Thursday, June 6, 1996, with decorating to be done on the days requested prior to the party. The group also requests that the rental fee be waived. Motion by Peterson, second by Grady to approve the request for use of the halt, kitchen, LaBelle Lounge and balcony, Gauvitte Room, Keyes Room, Senior/ Ostrander Room, Mathaire / McKenna Room. Prestemon Room, Edgemoor Roorn, and coat rooms from Monday, June 3, 1996 through Thursday, June 6, 1996for the Columbia Heights All Night Party, with the fee being waived. LETTER FROM TOM RUEN ON HTLLTOP NEIGHBORHOOD ASSOCIATION A copy ofa letterfrorn Mr. Ruen to Randy Quale was given the members. Mr. Ruen advised that he had completed a newsletter for the Hilltop Neighborhood Association and will be delivering it to residents. The Commission will continue to work with him to support his efforts. OLD BUSINESS NEI GYMNASIUM LEASE AGREEMENT The City Council approved the new lease agreement with Northwestern Electronics Institute on September 11, 1995. NEI has agreed to reduce their fees by 50%for the 1995-96 usage. The lease agreement is in the process of being signed by Mayor Sturdevant and Pat Hentges, City Manager. JPM MANAGEMENT PLAN REVISION The revised JPM Management Plan has been given to the members with all changes highlighted and in small capitol letters. The members will read through the plan and discuss it at a later time. OSTRANDER PARK BUILDING IMPROVEMENTS Public Works Director advised the members of proposed improvements to the Ostrander Park building, including replacement of three external doors and upgrading the internal and external lighting. A lengthy discussion ensued regarding whether the present doors warrant replacement, the lights being a liability issue for the City, the diminished usage of the Ostrander building, and other related items. Motion by Petkoff, second by Evans that the Commission PAGE FOUR recommends to the Council that monies budgeted for 1995 capitol improvement items which were not completed in 1995 be retained in the 1996 Parks Capitol Improvement FUnd. All ayes, motion carried. Motion by Peterson, second by Grady to recommend to the City Council that the bid for improvements to the Ostrander building be rejected. All ayes, motion carried. Motion by Peterson, second by Evans to install mesh over the lights inside the Ostrander building in order to make them safer. Ail ayes, motion carried. RETIREMENT OF NANCY FRENCH A reception for Nancy French was held on September 27, 1995from 2:00 to 4:00 p. rm Members discussed ways to recognize Nancy French for her years of service to the Commission. The City Council will also recognize her at a later meeting. Members decided to have a letter of appreciation framed and presented to Nancy FrenctL Park and Recreation Commission Secretary. REVISED SCHOLARSHIP POLICY Motion by Grady, second by Foss to table this item at this time. All ayes, motion carried. City Manager arrived at this time. HUSET PARK STUDY Public Works Director/City Engineer advised members that an intern is available to assist with the Huset Park Study. He further recommended that a five member committee be formed to facilitate the study. Proposed committee members are Pat Grady, Gary Peterson, Bruce Magnuson, Jerry Foss, Karen Gutkaes, and Jean Kuehn. PROPOSED SECOND RECREATION PROGRAM COORDINATOR POSmON Recreation Director advised the members that funds are available to hire a full time Recreation Program Coordinator in lieu of replacing the Clerk-Typist H Park/Recreation position vacated by Nancy French. It is believed that programs and services will increase by adding a secorld Recreation Program Coordinator. The department will conduct a mail survey by year's end to determine what programs and services are most important to residents of Columbia Heights. Members discussed the issue at length. Motion by Grady, second by Magnuson to carefully consider hiring a Recreation Program Coordinator and include all aspects of the duties in the job description. -- PAGE FIVE Recreation Director: Randy Quale and John Herbert will attend the National Recreation and Park Association Conference in San Antonio from October 4th to 8th, 1995. The association is paying most of the cost for John Herbert to attend and speak at the conference. Members were given a flyer advertising the production of"Romeo and Juliet" to be performed by the Minnesota Shakespeare Company at Murzyn Hail on Sunday, October 22, 1995 at 4:00 p.m. There was a problem during a rental of Murzyn Hall for a wedding reception. Some of the guests threw confetti and sprayed Silly String inside the hall, and staff had a difficult time removing it from the wood floor. It was decided to deduct $45.00 from the renter's damage deposit to cover additional staff time needed to take care of the problem. Line Dancing classes are being held in the main hall. No problems have been noted. Staff has had problems scheduling use of the gymnasiums from the school district. Each principal decides whether or not usage will be granted for Recreation Department programs, and some programs have been cut due to lack of available space. It was proposed that staff make one more attempt to work out the problem with ISD # 13. If no suitable agreement can be reached, a committee will be formed to meet with the school board regarding the problem. The Recreation Director will follow-up and attempt to document refusals for gym usage. Public Works Director/City Engineer: An overlay of hockey rink and basketball court at Gauvitte Park will take place. The Community Garden is being cleaned out by its users. Staff has been collecting two to three pickup loads per day during the two week clean-up period. It was proposed that next year we obtain a ten cubic yard or larger dumpster to accornrn~date the contents of the garden and cut down on staff time. Motion by Peterson, second by Evans to adjourn at 7:13 p. rr~ Janice McGhee-Fetzer, Park and Recreation Commission Secretary CODE VENDOR SEPTEMBER, I997 ITEM 2171 FLITTIE/MARSHALL 2171 NORTHERN SANITARY 2]71 FRATTALLONE'S HARDWARE 2171 VOSS LIOHTING 2171 NATIONAL CAMERA EXCHANGE 2]71 CHASKA CHEMICAL CO, COST T4X TOTAL COST 2172 ARATEX SPLASH BLOCK $30.00 $2.10 $22,10 HAND TOWELS I208.00 $12.S2 $221,52 PAINT SUPPLIES $27.59 $1,79 .$29.38 LIGHT BULBS $15.88 $1.02 ' $16,9t PROJECTOR-BULB $47.20 $2.30 $50.50 CHLOR-IO,AMBUSH $43.86 $2.85 $46.71 UNIFORM SHIRT, MAR $16,88 $16.88 2990 cOcA'COLA BOTTLING PRE-MIX $79,50 2990 COCA-COLA BOTTLING PRE-MIX $119.25 2990 COCA-COLA BOTTLING PRE-MIX $79.25 $79.50 $119.25 $79,25 4100 AMERICAN LINEN SUPPLY 4100 AMERICAN LINEN SUPPLY MOPS, TOWELS MOPS, TOWELS $34,25 $2.23 $36,48 $35.03 $2,28 $37.31 $736.69 $29,{0 $765,79 PARK EXPENSES - SEPTEMBER 1995 ACCT. # 2171 5120 4100 2160 2161 2171 2171 2173 4100 4100 4100 4000 2160 4100 4100 4100 2171 2160 4100 2160 -'~171 ,71 2171 2171 VENDOR Menards Sharp Heating Biff's D Rock HB Fuller Commers Water Menard's Grainger's Biff's Central Rental Aramark Minneapolis Saw Midwest Asphalt Aramark Aramark A T & T Wireless Menard's Brighton Excavating Biff's D Rock Center Hoffers Paint Hoffers Paint Frattelone's Menard's DESCRIPTION COST Outlet, cover & concrete $ 21.78 Install furnace at Ostrander Park $1,850.00 Satellite rental $ 455.00 Concrete for Labelle $ 449.65 Kabon $ 71.66 Water cups $ 19.00 Pliers/phone wiring $ 46.51 Rainsuit $ 9.99 Satellite rental $ 65.00 Bobcat rental $ 243.80 Uniform rental $ 374.37 Sharpen chain ' $ 9.00 41A W5.8 $1,802.01 Uniform rental $ 34.24 Uniform rental $ 27.61 Pager rental $ 5.00 Anchor, screws, couplings $ 62.95 Black dirt for Mathaire $ 120.00 Satellite rental $ 520.00 Concrete for Mathaire $ 223.49 White/yellow marking paint $ 462.75 White/yellow marking paint $ 428.00 Strainer w/8" handle $ 9.18 20 amp breakers $ 39.28 TOTAL FOR SEPTEMBER $7,360.99 TAX $ 1.41 $ 1.82 $ 29.23 $ 1.24 $ 3.02 $ .65 $ .26 $15.28 $ 24.34 $117.15 $ 2.23 $ 1.8o $ .32 $ 4.10 $ 7.80 $ 2.08 $13.64 $ 30.08 $ 27.82 $ .60 $ 2.55 $287.42 TOTAL $ 23.91 $1,850.00 $ 456.82 $ 478.88 $ 71.66 $ 20.24 $ 49.53 $ 10.64 $ 65.26 $ 269.08 $ 398.71 $ '9.00 $1,919.16 $ 36.47 $ 29.41 $ 5.32 $ 67.05 $ 127.80 $ 522.08 $ 237.13 $ 492.83 $ 455.82 $ 9.78 $ 41.83 $7,648.41