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Home My WebLink AboutJuly 26, 1995The meeting was called to order by Chairman Dick Petkoff at 6:30 pm. Dick Petkoff , Eileen Evans, Pat Grady, Randy Quale, Recreation Director, Bob Ruettimann, Bruce Magnuson (arrived 7:10 pm) Member absent: Jerry Foss, Gary Peterson, Mark Winson, Public Works Director/City Engineer Also present: Lauren McClanahan, Public Works Superintendent CON~ AGENDA The following items were on the consent agenda. APPROVAL OF MINUTES Move to approve the minutes of the June 28, 1995 meeting. APPROVAL PA~ OF Move to approve payment of bills as listed from the proper funds. ~.~I'TERS AND The following items were on the consent agenda. REQ~ ~:.ETING ROOM. mr~.I- LUT/-IER~ CONGRESS~ Move to approve the use of the Gauvitte Room on Sunday, August 27, 1995 from 12:00 noon to 1:00 p.m. for Congressman Bill Luther with the fee being waived. REQUE_-_~C~O ROOM/COLUM~4 ~I~IGHTS LIONS CLUB Move to approve the use of the Senior/Ostrander Room for the Columbia Heights Lions Club on Wednesday, September 20, 1995 from 5:30 p.m. to 10:00 p.m. with the fee being waived. City of Columbia Heights Park and Recreation Corem/ss/on July 26, 1995 RO~-~- Members present: COLUMBIA HEIG~ PARK AND REC~TION COMMISSION MINI~ES JULY 26, 1995 PAGE TWO REQ~ HALL~ LAB~.~.~. LOUNGE AND KITCIIEN/COL HGTS FIRE FIGHTERS ASSOCIATION~ INC Move to allow the Columbia Heights Fire Fighters Association, Inc. the use of the main hall, LaBelle Lounge and kitchen for their annual pancake break~'ast on Sunday, October 1, 1995 from the previous night's event to 5:00 p.m. the following day with the fee being waived. REQ~ EDGEMOOR ROOM/COLUMBIA HEIGHTS/FRIDL~Y COMMIINITY EDUCATION Move to approve the attached requests from School District #13for their exercise classes with the fee being waived. RI~UEST JEFFERSON BUI?.DIIVG/SIS COVERS Move to allow SIS Covers the use of the Jefferson Building on Saturday, September 2, 1995 for their annual company picnic. OTHER LETTERS AND REQ~ Copies of the letters sent to the Mayor and Council from the Park and Recreation Commission concerning the Lions Jamboree were given the members for their information. CONSENT AGENDA Motion by Evans, second by Grady to approve the consent agenda. All ayes, motion carried. o~.r~ BU~ A copy of a report detailing NEI's request for rental fees was given the members. The City Council will meet with representatives from NEI at a work seseion on August 7th to discuss issue.~ regarding the propo~ed fe~. SILVER LAKE BEACH TELEPHONE A telephone has been installed and is in service at the beach. This is for information only. COLUMBIA HE/GHTS PARK AND RECREAT/ON CORM/SS/ON MINUTES JULY 26, 1995 PAGE THREE SOAP BOX DERBY The members felt that the Soap Box Derby was a success, however, they did feel that scheduling the derby during the Jamboree Days would be a benefit. A discussion was held regarding a possible street to race in place of 46th Avenue. A possibility was 40th Avenue, however, because 40th Avenue is a County Road and the length of time that the street would be blocked off that idea was rejected. 42nd Avenue was suggested as an alternative to 46th Avenue. Motion by Ruettimann, second by Evans to recommend the Soap Box Derby officials work with the city and the Public Works Department to find an alternative street. All ayes, motion carried. The repairs to the floor have been completed and payment has been made. This is for information only. COLt~ml4 I4~.~O~ BA~ KETBAI~. ASSOCIATION The association now have their own checking account and their tax identification number. The Recreation Director requested information from the Commission as to the dollar amount that we would be willing to pay to subsidize the traveling basketball association. The cost per child for traveling basketball is approximately $120.00 and we are now charging each child $60.00 to participate. It was felt that the Boosters could no longer contribute the same dollar amount as they did last year. Ruettimann stated that the Boosters feeling is that kids are our first priority but that the Boosters are no longer in the '~ay days" when making the big bucks to contribute. JPM BASEMENT FLOODING Thanks to the Public Works Department landscaping to improve the drainage from the building, we have not had any problem with water leaking in the lower level of the hall. COLUMBL4 HEIGHTS PARK AND RECR~tTION COMMISSION MINUT~ JULY 26, 1995 PAGE FOUR COMMUNITY GARDEN PLOT VAND~I.~SM Vandalism to the garden plots has been reported to the Recreation office. A suggestion was received from the renter to install a security fence around the entire garden plots. Because of the cost involved this idea was rejected. NEW JPM SCItEDULE BOOKS New JPM schedule books have been created to improve readability and ease of scheduling. A book was shown to the members for their iqformation. It was suggested that a blackboard be placed at the entrance of the hall indicating the d~erent groups and where they meet and also a facility diagram adjacent to the blackboard indicating '~ou are here': JPM RENTAL POLICY REVISIONS A discussion was held regardingproposed revision to the JPM rental policy. 1) 4) Replace Lessee and Lessor with more friendly language or an addendum defining the Replace Lease Agreements with one agreement to cover either a six months period of time or one year for the various organizations. Charge organizations for the custodian time if they are a '~to shew': Add to the summary of regulations an understanding that all champagne bottles mast be opened either behind the bar or in the kitchen. Restrict the.first day of rentals for Columbia Heights residents only. Restrict the rental of the Lnnelle Lounge on Friday and Saturday nights to a period of three months prior. Rentals of 300 or more an additional charge of $10.O0/per hour for an extra custodian. Replace the rental policy with a full sheet and use larger print. It was suggested that the Recreation Director discuss the changes with the City Manager and with approval from the City Attorney return them to the Commission. A question regarding the requirements for the waiving of rental fees was brought up. The previous requirement was that a group or organization would have to be considered as an eleemosynary group (a group supported by gifts or charities) to have their fee waived. COLUMB~ I-~rG~ PARK AND RECREATION COI~~ON MINUTF_~ JULY 26, 1995 PAGE FIV~ ~RT~ Recreation: 1) Senior programs are going well - senior trips, Golden Age Club had their picnic - all going well. Softball's teams are playing their last game tonight. Taking fall registrations for soccer and cheerieading. Heights Happening (city newspaper) is being typed by Janice McGhee from our department. Looking for dij~erent ideas for programming and sto~)~ing the department. Coaches for house league football are all volunteers. Interview for caretakers will conclude tomorrow. 1) 2) 3) 4) 5) 6) 7) Field #3 score board has been replaced. L~_nelle Park playground equipment is 90%finished. Proposed planting of day lilies on east end of Murzyn Hall. Geese from LaBelle Pond have been removed. 51 trees have been removed - both private and boulevard. Four trees have been replaced under warranty by Green Works. Painting outside park buildings. ADJOI~NMENT Motion by Evans, second by Gr~dy to adjourn at 7:50 p.m. Nancy French, Park & Recreation Commission Secretary ACCT.# 4100 400O 2161 2171 2161 3210 2171 2171 2171 2161 2160 2171 2171 5180 2171 2161 2171 VENDOR Biffs Heights Electric H.B. Fuller West Weld Feed Rite AT&T Wireless Menard's Menard's Aladdin Pool Aladdin Pool Hassan Sand Frattelone's Northern Sanitary MN. Playground Menard's HB Fuller Discount Steel PARK EXPENSES - JULY 1995 DESCRIPTION COST TAX TOTAL Satellite rental $ 491.83 Check security light $ 168.00 Lomianki Park Kabon for pools $ 72.38 Blade for power backsaw $ 73.00 HTH Chlorine tables $ 320.00 Pager rental $ 5.00 Lag Shield $ 2.99 Ties, eye bolts $ 43.52 Plug $ 1.30 Granular chlorine $ 18.58 Washed sand $ 674.54 Miscellaneous merchandise $ 5.99 Refuse liners/toilet tissue $ 140.60 Play structure LaBelle Park $8,201.06 Lumber LaBelle wall $ 25.98 Kabon $ 35.83 Pipe for Huset scoreboard $ 34.80 $ 1.97 $19.09 $ 4.75 $ 20.80 $ .32 $ .19 $ 2.83 $ .09 $ 1.20 $ 27.34 $ .39 $10.19 $466.19 $ 1.69 $ 2.26 $ 493.80 $ 187.09 $ 72.38 $ 77.75 $ 342.80 $ 5.32 $ 3.18 $ 46.35 $ 1.39 $ 19.78 $ 701.88 $ 6.38 $ 150.79 $8,667.25 $ 27.67 $ 35.83 $ 37.06 JULY, 1995 PRICE TAX TOTAL 2010 VALUE RECREATION 2171 FRATTALLONE'S HARDWARE 2171 MENARDS 2171 AXMAN SURPLUS 2171 MENDARDS 2171 FRATTALLONE'S HARDWARE 2990 COCA-COLA BOTTLINO 4100 AMHRICAN LINEN SUPPLY 4100 AMERICAN LINEN SUPPLY ASH URN $279.00 $13.26 $292.26 FASTENERS, PAINT SUPPLIES $7.25 $0.48 $7.83 PUTTY KNIVES,& ONETIME PINT $4.75 $0.3i $5.06 EXTENSION CORDS $30.00 $1,95 $31.95 PAINT $22.31 $1.45 $23.76 DUSTPAN, BRUSHDUSTER $5.48 $0,36 $5,84 PREMIX $92.75 $92.75 MOPS, TOWELS $34,47 $2,24 $36.71 MOPS, TOWELS $32.74 $2,i3 $34.87 $508.85 $22,i8 $531.03