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Home My WebLink AboutJune 28, 1995 City of Columbia Heights Park and Recreation Commission June 28, 1995 The meeting was called to order by Chairman Dick Petkoff at 6:30 pm. ROLL CALL Members present: Dick Petkoff, Jerry Foss, Eileen Evans, Pat Grady, Randy Quale, Recreation Director, Gary Peterson, Bob Ruettimann (a~¥1ved late) Member absent: Bruce Magnuson Also present: Lauren McClanahan, Public Works Superintendent CONSENT AGENDA The following items were on the consent agenda. APPROVAL OF MINUTES Move to approve the minutes of the May 24, 1995 meeting. APPROVAL PAYMENT OF BILLS Move to approve payment of bills as listed from the proper funds. LETTERS AND REQUESTS REQUEST MI~.I~I'ING ROOM/GOLD BRICKS CLUB Move to ratify the action of the Director in allowing the use of the Gold Bricks Club the use of the Keyes Room on June 5th from 7pm to 9 pm with the fee being waived. REQUEST HALL/COLUMHIA I4~.IGHTS SCHOOL DISTRICT # 13 Move to approve the use of the main hall, LaBelle Lounge and kitchen for the retirement dinner for Columbia Heights Public School District #13 on Thursday, May 30, 1996. REQUEST SOFTBALL TOURNAMENT/LETTERMEN SPORTS Move to grant permission to Lettermen Sports Softball Team to conduct a tournament on July 29 and 30 using Huset #2, #3, #4 and #5 at the private rate. Permission will be given with the understanding that the Park Board's regulations concerning tournament play will be strictly adhered to and that all requirements are met and all fees paid. COLUMBIA HEIGHTS PARK AND RECRI~.ATION COMMISSION MINUTES JUNE 28, 1995 PAGE TWO REQUEST MURZYN //,~r.r./c~ SCOUT PACK #52 Move to approve the use of the hall and kitchen for Cub Scout Pack #52 annual Blue and Gold Banquet on Sunday, February 18, 1996 with the rental fee being waived. REQUEST BF.F._R/SUI.I.IVAN LAKE PARK-MEDTRONIC Move to recommend to the City Council that Medtronic has permission to serve 3.2 beer at their picnic at Sullivan Lake Park from 12 noon to 5:00 pm on Friday, August 18, 1996. REQUEST HAI.I./WOM'~N OF TODAY-WINTER CARNIVAL Move to approve the use of the hall, LaBelle Lounge, Gauvitte and kitchen for the Women of Today's Winter Carnival on Monday, December 11 th for set up and Tuesday, December 12th for the carnival with the fee being waived. REQUEST __I~llC~ETING ROOM/HII.I. LUTHER-TOWN MEETING Move to allow Bill Luther and staff to conduct a town meeting on Sunday, August 27th from 12 noon to I pm with the fee being waived. CONSENTAGENDA Motion by Foss, second by Evans to approve the consent agenda. All ayes, motion carried. ADDITIONAL ~.~I'ERS AND RE.GUESTS REQUEST MATHAIRE PARK BUll. DING~WOMEN OF TODAY Bobble Jean Knealing, Women of Today, requested the use of the Mathaire Park Building for a garage sale fundraiser from July 12 through July 15 from 8 to 5:30 pm. REQUEST HUS~T PARK BUIIJDING/MCCL CHAPTER OF COLUMBIA HEIGHTS Ida Peltier, Minnesota Concerned Citizens for Life, requested the use of the Huset Park Building for their annual rummage sale on August 21 through 26. They are also requesting the use of six tables. COLUMBIA HEIGHTS PARK AND RECRI~.ATION COMMISSION MINIJ~ES JUNE 28, 1995 PAGE THREE REQUEST HUSET PARK BUll. DING~CHRIS BISTODEAU~ TROOP # 119 Chris Bistodeau, Troop # 119, requested the use of the Huset Park Building for a rummage sale for his Eagle project. He also stated that any money received was going to the Ronald McDonald House. REQUEST MURZYN HALL/COLUMBIA HEIGHTS COMMUNITY EDUCATION Diane Creese, Preschool Director, requested the use of the hall on Friday, December 15from 12:00 pm to 3:00 pm for the preschool annual holiday program. APPROVAL OF THE FOUR LATE REQUESTS Motion by Grady, second by Foss to approve all four requests. All ayes, motion ca~'~'ied. OLD BUSINESS COL _UMH_ IA HEIGHTS BASKETB,4~.~. ASSOCIATION The Director has met with Art Meadowcraft several times and is working towards a good relationship with them in creating their own association, however, Quale stated that it is important for the Recreation Department to maintain control of the program. Recreation will be taking registrations for the Traveling Basketball Association. Quale stated their was some confusion regarding moneys placed in the 881 account. The Director would like to assure the Commission that the Boosters have not lost any of their funds and bills that were due have been paid. It was also noted that it takes from 10 to 16 months in order for the Basketball Association to be declared nonprofit organization. FIREWORKS DISPLAY- LIONS JAMBOREE It was the general consensus of the Commission that the fireworks were great and should be continued with the Jamboree. Only negative comments were that the fireworks display should be longer and that there should be a grandfinale. COLUMBIA HEIGHTS PARK AND RECREATION COMMISSION MINUTES JUNE 28, 1995 PAGE FOUR It was also mentioned that possibly Heights Pride and beautification could be combined with the Jamboree. The Director was requested to meet with representatives from the Columbia Heights Lions, Heights Pride and the Commission to see if they are interested in combining Heights Pride and Jamboree into one week in June. SCHOOL DISTRICT'S BILL FOR WEEKEND GYM USAGE The invoice the Recreation Department received from the school district was covered by the Columbia Heights Athletic Booster's donation. It was also noted that the city does receive from the school district approximately 25% of the Senior Coordinator's pay or approximately $10,000. SILVER LAKE BEACH A satellite has been placed at the beach and a pay telephone will be installed in the near future. The phone will be operational through Labor Day. JPM KITCHEN FLOOR The sealer installed on the kitchen floor turned the grout gray. The installer is sending in a crew to repair the floor (i.e. stain the grout black) and at that time payment will be made. JPM MEN'S REST ROOM HANDICAPPED ST,~.~. DOOR The door on the JPM men's rest room handicapped stall has been repaired and rehung. OLD BUSH~ESS USAGE FEES FOR NEI GYMNASIUM The Recreation Director had a meeting with Harry Wilcox and Chuck Dettman and at that time they stated they would like to recoup some of their expenses with the renting of the gymnasium for which we rent for $1.00 per year. What they are interested in is approximately $7.90 for the large gym and $4.10 for the smaller gym plus a $10.00 custodian charge. They are also requesting one half of the cost of resurfacing the floor. It was requested that the Director check on the number of hours used by the recreation in the past and report back to the Commission. COLIJMB~ HEIGHTS PARK AND RECREATION COMMISSION MINUTES JUNE 28, 1995 PAGE FIVE SOAP BOX DERBY The soap box derby is scheduled for Saturday, July 8, 1995 on 46th Avenue. A Certificate of Insurance has been provided from the National Soap Box Derby Association. The Public Works Department has agreed to sweep the street before the races. REQUEST BEER/GAUVITTE PARK-TAMMY & MARK SPERR A late request was received to serve beer at Gauvitte Park on June 24th. This was approved by the City Manager and is for information only. JPM HALL ANALYSIS An analysis of the hall was presented to the Commission. After discussion, it was agreed that many of the '~vish list" comments should be acted upon immediately. It was felt that their should be a maintenance work schedule for the custodians to make them more accountable, more productive, more responsible. The Public Works Superintendent stated that he thought the analysis was great because now he knows how to direct his crews. JPM H.4L~ RENTAL PROBLEMS - JUNE 17t 1995 A copy of the Police Incident Report was given the members from the Banko/King wedding reception. An estimate of$175.00 was received for the repair of the cigarette burns to the wood floor. The Commission was in agreement that the $175.00 should be billed the renter. The Director also stated that we will no longer allow them to open champagne bottles in the hall - the bottles will be opened either in the kitchen or behind the bar. JPM BASEMENT FLOODING After the recent rains, flooding occurred in the lower office, storage room and Edgemoor Room . After investigation it was determined that the ground was flat in front of the hall so there was no water run off. It was dete,,~ined that grading in front of the hall should prevent the water from seeping in. It was also suggested that larger gutters and drain tile might prevent the problem. COLUMBIA HEIGHTS PARK AND RECREATION COMMISSION MINUTES JUNE 28, 1995 PAGE SIX CANADIAN GOOSE NUISANCE PROBLEMS Lauren McClanahan reported that the geese at LaBelle Park will be trapped and removed on Monday or Tuesday of next week. The cost of removing the geese will be in the neighborhood of $500 to $700. More details will be available at the next meeting. REPORTS Recreation: 1) July is Park and Recreation Month - the display case at City Hall has memorabilia displaying recreation flyers, shirt, hat, baseball bat, Booster cup and pictures. Youth Athletic and Senior programs are all doing fine. Core Value program - we are looking forward to doing some programs the week of September 18th. Met with John VonDeLinde, Anoka County Park and Recreation Director, and discussed working jointly on a program at Kordiak Park. Parks: 1) Lauren McClanahan stated that he is recommending that the home owners at LaBelle Pond finance their own security lights. Recommending suspension of plans for lighting at the Quincy Street parking lot until after the comprehensive plan is done for Huset park. The building at 500 38th Avenue is being sold so there is going to be a problem with the storage of thefloat, the bas (which must be in a heated garage during the winter) and the ICC fall festival trailer. Commission Members: 1) 2) Foss requested that when Public Works overlay the Gauvitte hockey rink when they do the basketball court. It was requested that the Chairman send a letter to Public Work thanking them for a job well done. ADJOURNMENT Motion by Evans, second by Grady to adjourn at 8:10 p.m. Nancy French, Park and Recreation Commission Secretary 3ONE, 199~ 2171 HOSPITALITY SUPPLY 2171FRATTALLONE'S HARDWARE 217[ MENARDS 2171 FRATTALLONE'S HARDWARE 2171 FRITTALLONE'S HARDWARE 2171 ERATTALLONE'S HARDWARE 2171 APACHE GROUP MN 2171 CHASKA CHEMICAL CO, MOPS, TABLE BASE CLEANERS, 2 TUBIN, COUPLER DOOR HINGES ND 40, 2 BAG SAND PAINT, PLUNGER TISSUE, BAGS DISH SOAP AMOUNT TAX TOTAL $42,56 $2,77 $45.33 $i2.i7 $0,79 $12,96 $34.53 $2,24 $36.77 $]0,93 $0,71 $]1.64 $3,29 $0.21 $3,50 $21,98 $i.43 $23,4i $5i8,32 $33,69 $552,01 $35,00 $2.28 $37.28 2990 COCA-COLA PRE-MIX $116,75 $116.75 4100 AMERICAN LINEN SUPPLY 4100 AMERICAN LINEN SUPPLY MOPS, TOWELS MOPS, TOWELS $33,99 $2.21 $36,20 $34.25 $2.23 $36,48 ALL CITY GLASS CO REPLACE GLASS DISPLAY CASE $72,00 $4.68 $76.68 $935.77 $53.24 $989.0i PARK EXPENSES - JUNE 1995 ACCT.# 2161 2171 2171 2171 2171 4100 3210 2171 2171 2160 2171 4100 2160 2171 2171 2171 2172 4000 2171 4171 .71 2171 2171 2171 2171 2171 5180 VENDOR Duo Chem Independ Black Dirt Menard's Northern Airgas Menard's Aramark A T & T Wireless Frattelone's Davies Water Midwest Asphalt Lynde Company Aramark Goodin Company Menard's Northern Airgas Frattelone's MECA Sportswear Minneapolis Saw Menard's Frattelone's Menard's Frattelone's Northern Airgas Frattelone's Menard's Lynde Company Minnesota Playground DESCRIPTION COST TAX TOTAL Wasp spray Pulvarzied clay Lampholder, acrylic Oxygen Hand sander, steel taping & Dry screen Uniform rental Pager rental 5/29-6/28-95 Supplies for Huset pool Internal coupling 41B Wear ' Sparkle #6 ballfield lime Uniform rental Parts for wading pools Culvert pipe Oxygen & cutting tips Masonry drill bits T-shirts (seasonal) Sharpen carbide/plywood blades Louvers Fasteners & hardware Earth anchors Masonry bits Oxygen & cutting tips Hex bit socket Philips head screws, footing pad Sparkle #6 ballfield lime Playground equip./Mathaire TOTAL $ 294.30 $ 65.00 $ 16.14 $ 12.91 $ 52.72 34.20 5.00 53.93 6.38 266.14 411.60 17.10 182.71 24.88 42.91 4.08 402.72 19.00 $ 14.36 $ 6.69 $ 8.33 $ 4.08 $ 42.91 $ 6.38 $ 38.38 $ 441.60 $ 7,902.43 $10,376.88 $19.13 $ 4.23 $ 1.o5 $ .77 $ 3.43 $ 2.20 $ .33 $ 3.51 $ .41 $17.30 $ 1.10 $ 1.62 $ 2.72 $ .27 $ .93 $ .44 $ .54 $ .27 $ 2.72 $ .41 $ 2.5o $519.87 $585.75 $ 313.43 $ 69.23 $ 17.19 $ 13.68 $ 56.15 $ 36.40 $ 5.33 $ 57.44 $ 6.79 $ 283.44 $ 411.60 $ 18.20 $ 182.71 $ 26.50 $ 45.63 $ 4.35 $ 402.72 $ 19.00 $ 15.29 $ 7.13 $ 8.87 $ 4.35 $ 45.63 $ 6.79 $ 40.88 $ 441.60 $ 8,422.3O $10,962.63