Loading...
HomeMy WebLinkAboutJuly 25, 2005 Regular ADMINISTRA TION Mavor Gal)! L. Peterson COllncill1lel1lbers Robert A. Williams Bruce Nawrocki Tammera Ericson Die/un Bruce Kelzenberg CitJ, lvlanaf!er Walter R. Felzst CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www.ci.colul1lbia-/zeig/zts.I1l11.us The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday, July 25, 2005 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611, to make arrangements. (TDD/706-3692 for deaf or hearing impaired only) 1. CALL TO ORDER/ROLL CALL/INVOCATION Invocation by Pastor Dan Thompson, Columbia Heights Assembly of God 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 4. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS A) Proclamations 1) National Night Out - August 2,2005 2) Stepfamily Day - September 16, 2005 B) Presentations - none C) Introduction of New Employees 1) Deanna Saefke, Recreation Clerk Typist II D) Recognition - none p4 P5 5. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A) MOTION: Move to approve the Consent Agenda items as follows: 1) Approve City Council Meeting Minutes for July 11. 2005 regular City Council meeting P6 MOTION: Move to approve the minutes of the July 11,2005, regular City Council meeting as presented. 2) Approve Athletic Boosters Club to conduct Monday night Bar Bingo at Star Bar and Grill p 1 7 MOTION: Move to direct the City Manager to forward a letter to the State Charitable Gambling Control Board stating that the City of Columbia Heights has no objection to the Columbia Heights Athletic Boosters conducting bingo events on Monday nights at the Star Bar and Grill, 4005 Central Avenue NE, Columbia Heights, Minnesota. THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER City Council Agenda July 25, 2005 Page 2 on 3) Approve Transfer of $9,556.37 from off duty security worked from the General Fund to Police O. T. P21 budget MOTION: Move to transfer $9,556.37 the total amount received from Unique Thrift Store, CHHS activities, and CHHS All Night Party Committee, Valley View PTA, and the Middle School security detail for off duty security worked, from the General Fund to the Police Depatiment 2005 budget under line #1020, Police overtime. 4) Approve extension of contract with Auction House to auction excess City property, p47 unclaimed/forfeited police evidence and found property. MOTION: Move to authorize the City Manager and the Police Chief to enter into a two-year contract (August 2005 to August 2007) with Auction Masters of Maple Grove for auctioning excess City property, unclaimed/forfeited Police evidence, and found property with the commission to be set at 25 percent of the proceeds for both years of the contract. 5) Approve the items listed for rental housing license applications for July 25,2005. P52 MOTION: Move to approve the items listed for rental housing license applications for July 25, 2005. 6) Approve Business License Applications P54 MOTION: Move to approve the items as listed on the business license agenda for July 25,2005 as presented. 7) Approve Payment of Bills P56 MOTION: Move to approve payment of the bills out ofthe proper funds as listed in the attached check register covering Check Number 113578 through 113758 in the amount of$713,144.16. 6. PUBLIC HEARINGS A) Public Hearing called for Revocation/Suspension of Rental Housing License at 1134-34 45th Ave p64 MOTION: Move to Close the Public Hearing Regarding the Revocation or Suspension of the Rental License Held by Shirley Apollo Regarding Rental Property at 1132-34 45th Avenue NE in that the Property complies with the Residential Maintenance Code. B) Adopt Resolution No. 2005-42 beinf?: a Res. for Rental Housing License Revocation at 1000 Peters PI. p65 MOTION: Move to waive the reading of Resolution No.2005-42, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2005-42, Resolution of the City COlmcil ofthe City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section5A.408(1) ofthe Rental License held by Sunshine Management Regarding Rental Property at 1000 Peters Place NE. C) Adopt Resolution No. 2005-43 being a Res. for Rental Housing License Revocation at 1026 40th Ave p69 MOTION: Move to waive the reading of Resolution No.2005-43, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2005-43, Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License held by Shadi Hosain Regarding Rental Property at 1026 40th Avenue. 7. ITEMS FOR CONSIDERATION A) Other Ordinances and Resolutions - none B) Bid Considerations City Council Agenda July 25, 2005 Page 3 of 3 1) Accept bids and award contract for Huset Parkway Area Improvements P72 MOTION: Move to waive the reading of Resolution No. 2005-41, there being ample copies available to the public. MOTION: Move to approve and adopt Resolution No. 2005-41, accepting bids and awarding a contract for Huset Parkway Area Improvements, City Project #0404, to Frattalone Companies Inc. of St. Paul, Minnesota, based on their low qualified bid in the amount of$2,562,803.92 including Altemate 1 of$9,000 for the addition ofluminous rings on the street lights, and authorize the Mayor and City Manager to enter into a contract for the same. C) Other Business 8. ADMINISTRATIVE REPORTS A) Report ofthe City Manager August 1 st work session is with the Auditor B) Report of the City Attomey 9. CITIZENS FORUM (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes.) lO. COUNCIL CORNER 11. ADJOURNMENT J~((# Walter R. F ehst, Cr y Manager WF /pvm ~ ~A - ( PROCLAMATION 2005 National Night Out WHEREAS, the National Town Watch Association is sponsoring a special coast-to-coast community crime prevention project on the evening of August 2nd, 2005 called ''National Night Out," and "Minnesota Communities United Against Crime," and WHEREAS, it is important that all citizens of Columbia Heights be aware of the importance of crime prevention programs and the positive impact that their participation can have on reducing crime and drugs in our neighborhoods: and WHEREAS, ''National Night Out" provides an opportunity for Columbia Heights residents to join together with over 34 million people in over 10,000 communities across the country in support of safer neighborhoods and to demonstrate the success of cooperative crime prevention efforts; and WHEREAS, Neighborhood spirit and cooperation is the theme of the ''National Night Out" project and plays an important role in helping the Columbia Heights Police Department fight the war on crime and drugs in our community. NOW, THEREFORE, I, Gary Peterson Mayor of the City ofColuillbia Heights, do ho",ob" "9.11"'"'''11 all {">'+l''''''''n''' OfOll1" I'OIn1TIlll111'ny tOJ'Ol11 thp rnln""'b,l'1 J-Tpiaht<;: pnlir'p llvJ.\".t J \..I&Ao "PV ~ .L '-'LL ~""J. U U UU.L v ~ ,l.i..Uj.. ........ &...A,....., __.......L~.i. .a._ ......:..;...e;, ..'-' .............;".Iv Department in supporting and participating in "National Night Out" on Tuesday August 2nd, 2005. i FURTHER LET IT BE RESOLVED that I hereby proclaim Tuesday, August 2nd, 2005 as ''NATIONAL NIGHT OUT" in Columbia Heights. Ivfayor Gary L. Peterson PA . y-A-L Stepfamily Day September 16, 2005 PROCLAMATION WHEREAS, in the City of Columbia Heights, Stepfamily Day is enhanced by our strong commitment to support the stepfamilies of our nation in their mission to raise their children, create strong family structures to support the individual members of the family, instill in them a sense of responsibility to all extended family members; and .;1 c WHEREAS, approximately half of all Americans are currently involved in some form of stepfamily relationship and it is the vision of Founder, Michigan's Christy Borgeld and the Stepfamily .AEsocianon of ..A..meri.ca that all stepf.'lmiHes in the United States be accepted, supported and successful; and WHEREAS, the City of Columbia Heights, and our nation has been blessed by thousands upon thousands ofloving stepparents and stepchildren who are daily reminders of the joy, trials, and triumphs of the stepfamily experience and of the boundless love contained in the bond between all types of parents and children; and WHERRAS, Stepfamily Day is a day to celebrate the many invaluable contributions stepfamilies have made to enriching the lives and life experience of the children and parents of America and to strengthening the fabric of American families and society. NOW THEREFORE BE IT RESOLVED, that I, Gary L. Peterson, Mayor of the City of Columbia Heights, proclaim Friday, September 16, 2005 as Stepfamily Day in the City of Columbia Heights. Proclaimed this 25th day of July 2005. Mayor Gary L. Peterson P.5 OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING JULY 11, 2005 . ~-A- I THESE M - NOT BEE~~:%S HAVE ~BOJt.ED ...~ The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday, July 11, 2005 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. CALL TO ORDER/ROLL CALL/INVOCATION Present: Mayor Peterson, Councilmember Williams, Councilmember Nawrocki, Councilmember Ericson Diehm, Councilmember Kelzenberg Councihnember Williams gave the invocation. PLEDGE OF ALLEGIANCE - recited ADDITIONS/DELETIONS TO MEETING AGENDA - none PROCLAMATIONS. PRESENTATIONS. RECOGNITIONS AND GUESTS Presentations - Mural Presentation by Teens and Togetherness (TNT) Program Liz Bray, Recreation Youth Coordinator, presented the mural hanging in the Council Chambers and asked the TNT Teens to come forward and speak. PELrticipants read a statement describing their experience working on this mural. Peterson stated how pleased he was with this excellent project representing our cOlmnunity. One of the participants was Councilmember Nawrocki's granddaughter. CONSENT AGENDA Linda Magee, Assistant to the City Manager, took Councilmembers through the Consent Agenda. 1) Approve City Council Meeting Minutes for June 27,2005, regular City Council meeting Motion to approve the minutes ofthe June 27,2005, regular City Council meeting as presented. 2) Accept Boards and Commissions Meeting Minutes Motion to approve the minutes ofthe following Board and Commission meetings: April 26, 2005, Economic Development Authority Meeting; May 25, 2005, Park and Recreation COlmnission Meeting; June 6, 2005, Traffic COlmnission Meeting; July 6, 2005, Planning and Zoning COlmnission Meeting. Nawrocki. asked when the road issue from the July Planning and Zoning COlmnission meeting would be addressed. Bob Streetar, Community Development Director, stated it would be brought forth at one of the next two Council meetings. 3) Approve One-Time Charitable Gambling Permit Motion to direct the City Manager to forward a letter to the State Charitable Gambling Control Board indicating that the City of Columbia Heights has no objection to a one-time bingo event to be conducted by the Minnesota 90 Lightning Hockey Club at the Church of the l1mnaculate Conception, 4030 Jackson Street N.E., Columbia Heights, on August 13 and 14,2005; and furthennore, that the City of Columbia Heights hereby waives the remainder of the thirty-day notice to the local govemment body. 4) Recognize 2004 Independent Auditors Report E.'om HLB Tautges Redpath, Ltd, Including the Comprehensive Annual Financial RepOli - Removed 5) Adopt Resolution No. 2005- 40, being a Resolution Authorizing Application for a Demonstration Grant Through the Livable Communities Demonstration Program - Removed 6) Establish a Hearing Date of Monday, July 25, 2f. 6;, for revocation or suspension of rental property City Council Minutes July 11, 2005 Page 2 of 11 license at 1132-34 45th Avenue N.E., 1026 40th Avenue N.E., and 1000 Peters Place Motion to establish a hearing date of July 25, 2005, for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Shirley Apollo at 1132-34 45th Avenue N.E. Motion to establish a healing date of July 25, 2005, for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Shahdi Hosain at 1026 40th Avenue N.E. Motion to establish a hearing date of July 25, 2005, for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Sunshine Management at 1000 Peters Place N.E. . Nawrocki stated there was an ownership question for Peters Place. Fire Chief GalY Gorman stated that Peters Apartments, LLC was sent a fonn requesting their corporate information. It was received incomplete, therefore the revocation process has begun. Jim Hoeft, City Attomey, clarified that this revocation is to obtain accurate property ownership infonnation, and will be followed by addressing items to be corrected. 7) Approve Business License Applications Motion to approve the items as listed on the business license agenda for July 11,2005, as presented. Nawroch questioned the ice cream vendor license pending Police Department approval. Hoeft stated this is contingent on the standard background check. 8) Approve Payment of Bills Motion to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 113405 through 113577 in the alnount of$1,700,231.99. Nawro.cki questioned check #113557, MN Solutions, a membership for Bob Streetar, and ifthis was necessary as this is a lobbyist group and we already use the League ofMN Cities (LMC) for this. Streetar explained the assistance given to first ring suburbs in areas such as transportation, eminent domain, and industrial park clean up funds. Motion by Williams, second by Kelzenberg, to approve the Consent Agenda items, with the exception of #4 and #5. Upon vote: All ayes. Motion carried. 4. Recognize 2004 Independent Auditors Report from HLB Tautges Redpath, Ltd, Including the Comprehensive Annual Financial Report Nawrocki opposed putting such important documents on the consent agenda. Some of this infonnation is more than a month old. Why it is only coming forth now. He stated that we ended 2005 with a positive fund balance of$768,000, yet increased property taxes by 20 percent. Knowing of this balance could have eliminated that increase. The proposed motion options ask for a general overview or detailed review. He stated he hopes this is taken very seriously. Motion by Nawrocki, second by Williams, to recognize that the 2004 independent auditors repOli from HLB Tautges Redpath, Ltd. including the Comprehensive Annual Financial Report for the City of Columbia Heights was distributed to council members and to schedule August 1,2005, at 7:00 p.m. as the date and time to meet with the auditor to receive a detail review on the audit of the financial report, compliance findings, and the management letter. Peterson questioned who would be in charge of what amount of detail would be discussed. Nawrocki stated that each member has in mind what detaili!:: important, and the hope is that everyone's concems would be answered in that process. P.7 City Council Minutes July 11, 2005 Page 3 of11 Upon vote: Kelzenberg, nay; Williams, aye; Ericson Diehm, nay; Nawrocki, aye; Peterson, nay. 2 ayes- 3 nays. Motion failed. Nawrocki indicated disappointment that the motion failed. Williams stated that all members care about the process and can still get their questions answered. Nawrocki stated that only 1.5 hours of review is a tragedy. Motion by Ericson Diehm, second by Kelzenberg, to recognize that the 2004 independent auditors report from HLB Tautges Redpath, Ltd. including the Comprehensive Annual Financial Report for the City of Columbia Heights was distributed to council members and to schedule August 1, 2005, at 7:00 p.m. as the date and time to meet with the auditor to receive a report on the highlights ofthe audit of the financial repOli, compliance findings, and the management letter. Williams indicated that the reserve funds are probably restricted in their use, which we can ask of the Auditor. Upon vote: Kelzenberg, aye; Williams, aye; Ericson Diehm, aye; Nawrocki, aye; Peterson, aye. 5 ayes. Motion carried. 5. Adopt Resolution No. 2005- 40, being a Resolution Authorizing Application for a Demonstration Grant Through the Livable Communities Demonstration Program Streetar stated the request is to authorize submission for a grant of about $800,000 for public improvements in the industrial park area such as sidewalks, trails, and stonn water pond. Nawrocki asked what the assessment on this development would be to the City and Developer. Streetar indicated that it would be two-thirds Developer and one-third City. Nawrocki asked who is paying for the sidewalk. Streetar stated the cost split would be the same. Motion by Williams, second by Kelzenberg, to waive the reading of Resolution No. 2005-40, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Williams, second by Kelzenberg, to adopt Resolution No. 2005-40, a resolution authOlizing application for a Demonstration Grant through the Livable Communities Demonstration Account Program. Upon vote: All ayes. l'-,.t[otion carded. RESOLUTION NO. 2005-40 RESOLUTION IDENTIFYING THE NEED FOR LIVABLE COMMUNITIES DEMONSTRATION ACCOUNT FUNDING AND AUTHORIZING AN APPLICATION FOR GRANT FUNDS WHEREAS, the City of Columbia Heights is a participant in the Livable Communities Act's Housing Incentives Program for 2005 as determined by the Metropolitan Council, and is therefore eligible to apply for Livable Communities Demonstration Account funds; and WHEREAS, the City has identified a proposed project within the City that meets the Demonstration Account's purposes and criteria and is consistent with and promotes the purposes of the Metropolitan Livable Communities Act and the policies of the Metropolitan Council's adopted metropolitan development guide; and WHEREAS, the City has the institutional, managerial and [mancial capability to ensure adequate project administration; and WHEREAS, the City certifies that it will comply with all applicable laws and regulations as stated in the grant agreement; and WHEREAS, the City agrees to act as legal sponsor for thp. 80ject contained in the grant application submitted on July lih, 2005; and City Council Minutes July 11,2005 Page 4 of 11 WHEREAS, the City acknowledges Livable Communities Demonstration Account grants are intended to fund projects or project components that can serve as models, examples or prototypes for development or redevelopment projects elsewhere in the region, and therefore represents that the proposed project or key components of the proposed project can be replicated in other metropolitan-area communities; and WHEREAS, only a limited amount of grant funding is available through the Metropolitan Council's Livable Communities Demonstration Account during each funding cycle and the Metropolitan Council has determined it is appropriate to allocate those scarce grant funds only to eligible projects that would not occur ''but for" the availability of Demonstration Account grant funding. NOW THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration, the governing body of the City: 1. Finds that it is in the best interests of the City's development goals and priorities for the proposed project to occur at this particular time. 2. Finds that the project component(s) for which Livable Communities Demonstration Account funding is sought: (a) will not occur solely through private or other public investment within the reasonably foreseeable future; and (b) will not occur within two years after a grant award unless Livable Communities Demonstration Account funding is made available for this project at this time. 3. Authorizes its City Manager to submit on behalf of the City an application for Metropolitan Council Livable Communities Demonstration Account grant funds for the project component(s) identified in the application, and to execute such agreements as may be necessary to implement the project on behalf of the City. PUBLiC HEARiNGS A) Second Reading of Ordinance No. 1489, Being an Ordinance Pertaining to Air Quality Standards Nawrocki stated that the Air Quality Standards title is misleading. This Ordinance would allow a fee to be charged for recreational fire pennits. When the pennit requirement was initially passed it was to control pollution and it was emphasized there would not be a charge. PMotion by Kelzenberg, second by Williams, to waive the reading of Ordinance #1489, there being .;ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Kelzenberg, second by Williams, to adopt Ordinance #1489, being an ordinance amending Ordinance No. 853, City Code of 1977 pertaining to Air Quality Standards. Upon vote: Kelzenberg, aye; Williams, aye; Ericson Diehm, aye; Nawrocki, nay; Peterson, aye. 4 ayes- 1 nay. Motion carried. Nawrocki presented published rental license fees for the City of Anoka, stating they are low compared to our new fees. ORDINANCE NO. 1489 BEING AN ORDINANCE PERTAINING TO AIR QUALITY STANDARDS The City of Columbia Heights does ordain: Chapter 8, Article IV, Section 2 (8.402), of Ordinance No. 853, City Code of 1977, 8.402(1) Open Fire Burning. No person shall bum materials in an "open fire", that is, a fire burning outside the confmes of a structure or container, or in a firebox, which is designed to control and contain a fire, if the products or combustion create a visual, or odor nuisance in the air space of other property users. Except as provided in this ordinance and Minnesota Statutes, no burning shall be conducted which violates Minnesota's Clean Air Act. Violation of either or both standards shall constitute a misdemeanor under the City Code. 8.402(2) Permitted Fires A fire contained in a grill or barbeque designed for the preparation of food shall be a permitted fire under this subsection. The Fire Department is authorized to permit, "recreation fires" provided the resident first provides notice to the Fire Department of its intent to have a recreation fire and there is no violation of the City's Air Quality Standards. A "recreation fire" means a fire set for cooking, warming or ceremoni:111Jurposes, which is not more than three (3) feet in diameter, the' surrounding ground is clear of readily combustible mate? 9: for a distance of five (5) feet from the base of the fire, there is a City Council Minutes July 11,2005 Page 5 of11 readily available and operable fIre extinguishing device, and there is a responsible adult in continuous supervision at the fIre. Violation of these "permission" requirements shall constitute a misdemeanor under the City code. The Fire Department is authorized to impose additional regulations to ensure the health and welfare of our citizens and for the protection of property. The Fire Department is authorized to permit a "festival bon fIre", if req~ested by a State recognized agency or institution, such as an annual high school homecoming football celebration. Special conditions for the bon fIre may be imposed, such as the presence of fIre department personnel and equipment, approving the location of the bon fIre, and the presence of adult supervisors. The Fire Department is authorized to permit an open burn of timber and/or untreated lumber or debris when necessary to avoid or abate a public hazard and there is no practical alternative to dispose of the materials, City Council concurrence of justifying circumstances is a condition precedent to the Fire Department's permit issuance. Feesfor recreation fire, festival bonfire, and open burn permits shall be in accordance with the fee schedule adopted by The City of Columbia Heights by Resolution. 8.402(3) Fire Department Training. The Fire Department is authorized to conduct live fIre training exercises, which are conducted in accordance with Minnesota Statutes and rules of the Department of Natural Resources and Minnesota Pollution Control Agency. Such exercises shall not constitute a violation of this ordinance. B) Second Reading of Ordinance No. 1490, Being .A~1} Ordinance Recodifving the Columbia Heights City Code Motion by Ericson Diehm, second by Kelzenberg, to waive the reading of Ordinance No. 1490, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Ericson Diehm, second by Kelzenberg, to adopt Ordinance No. 1490, being an ordinance recodifying the Columbia Heights City Code. Nawrocki indicated that Council was not told the changes and that he could not get a response to what they were. He agreed with Ericson Diehm that there was a year to'review this, but that also meant staff had a year to tell us the changes. Nawrocki stated he would vote against this. Upon vote: Kelzenberg, aye; Williams, aye; Ericson Diehm, aye; Nawrocki, nay; Peterson, aye. 4 ayes - 1 nay. Motion carried. ORDINANCE NO. 1490 BEING AND ORDINANCE RECODIFYING THE COLUMBIA HEIGHTS CITY CODE THE CITY OF COLUMBIA HEIGHTS DOES ORDAIN: WHEREAS; this ordinance shall be known, cited and referred to as the Columbia Heights City Code, and; WHEREAS; the Columbia Heights City Code, adopted on the date indicated herein, shall be available for viewing at City Hall, the Public Library, and on the City of Columbia Heights web site, and; WHEREAS; the Columbia Heights City Code contains all ordinances of the City of Columbia Heights, to the effective date hereof, whether or not those ordinances have been previously published, and; NOW, THEREFORE; this Ordinance shall be in full force and effect from and after thirty (30) days after its passage. C) Second Reading of Ordinance No. 1491. Being an Ordinance Authorizing the Sale ofCeliain Land in the City Motion by Williams, second by Kelzenberg to waive the reading of Ordinance No. 1491, there being ample copies available to the public. Upon vote: All ayes. Motion carried. P.lO City Council Minutes July 11,2005 Page 6 ofll Motion by Kelzenberg, second by Williams, to adopt Ordinance No. 1491, being an ordinance authorizing the sale of certain land in the City. Nawrocki stated that citizens should be advised on the dollar amounts involved. Williams read from the Staff letter explaining this cooperative effort between the EDA, Developer, and the City Council. Nawrocki stated that we do not know the cost, as this is a quick take and must still go through the legal process to fmd the value and attorney fees. Williams stated that the Developer will or has reimbursed all costs. Nawrocki questioned the actual costs. Williams stated this question would be answer when the land is sold to the EDA. Streetar indicated the amount escrowed by the Court is about $409,000 with the final amount determined by three COlmnissioners. The Developer covers legal costs and he must provide the funds five days before payment. The Developer is current on all bills and we are current on billing. Upon vote: Kelzenberg, aye; Williams, aye; Ericson Diehm, aye; Nawrocki, nay; Peterson, aye. 4 ayes - 1 nay. Motion carried. ORDINANCE NO. 1491 .AN ORDINA..NCE AUTHORIZING THE SALE OF CERTAIN LAND IN THE CITY. THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS DOES ORDAIN AS FOLLOWS: 1. BACKGROUND The City is the owner of certain real property in the City of Columbia Heights as legally described on Exhibit A attached hereto (the "Subject Property"). Said real estate is located at 450 - 38th Avenue N.E., Columbia Heights, Minnesota. The City Council has determined that it is in the best interest of the City to sell the Subject Property to the Columbia Heights Economic Development Authority ("EDA") for resale by the EDA in accordance with the terms and conditions of a Contract for Private Redevelopment between the EDA and Huset Park Development Corporation, a copy of which is on fIle with the City Clerk (hereinafter the "Contract for Private Redevelopment"). The Subject Property was acquired by the City in eminent domain proceedings for construction of Huset Parkway and for redevelopment by Huset Park Development Corporation. The legal description, which is attached, assumes the retention by the City of the portion of the condemned property, which is necessary for construction of Huset Parkway. II. SALE OF PROPERTY 2.1. The Mayor and City Manager are authorized and directed to execute the deeds and related documents and take all steps necessary to effect the terms thereof including the conveyance of the Subject Property to the EDA in order to facilitate transfer of the property by the EDA to Huset Park Development Corporation upon satisfaction by Huset Park Development Corporation of all terms of the Contract for Private Redevelopment. III. EFFECTIVE DATE 3.1. This Ordinance shall become effective after adoption and upon thirty (30) days following its legal publication. D) Close Public Hearing Regarding Revocation/Suspension of Rental Housing License at 4640 Polk St. Mayor Peterson closed the public hearing regarding the revocation or suspension ofthe rental license at 4640 Polk Street N.E. in that the violations have been corrected. ITEMS FOR CONSIDERATION A) Other Ordinances and Resolutions - none B) Bid Considerations -none C) Other Business 1) Approve Additional Staff Person for Community Development Department Streetar indicated that in 2002 the City Council established ten goals. Staff is now working on seven ofthese, along with the Industrial Park and P.I hi redevelopments. We have received $3.8 million in City Council Minutes July 11, 2005 Page 7 of11 grants. These items take a large amount of staff time. The EDA has discussed additional challenges, such as Heritage Heights and the redevelopment interest on 39th and Central Avenue by Uddipi, Taco Bell and the car wash. The cost for additional staff to work on these and items such as grants, would be $68,000 including wages and fi:inge benefits. The salary would come from budget savings, antenna fees, and fees collected for the renovation. This would be an entry level position. The EDA made this recommendation for City Council approval. Williams stated that the Apache area must also be considered for improvement. Streetar added 825 41 5t Avenue also has to be considered. Motion by Williams, second by Ericson Diehm, to authorize one additional staff person to be hired as soon as possible to assist with a number of redevelopment and housing projects. Nawrocki indicated that the motion does not state specifically where the funds are to come from. Staff has downplayed the amount of personnel in this department and that the senior planner position is soon to be filled. Staff is also spending less time on the Senior High Rise that has been turned over to a contractor. He asked the dollar amount spent on consultant fees by this department. The motion needs an appropriate budget amendment and should not be adopted. Streetar reviewed staff reductions from 2003 to the present. The Building Official and Pelmit Clerk handle their own area. He reminded Council of when Nedegaard, Central Lofts developer pleaded Jor a full time Building Official because of the delays. Streetar stated that we are working with less and have less. .Elicson Diehm stated redevelopment is at a critical point and staff has been given many expectations. We have so many great opportunities presenting themselves; it would be a shame if we .didnot take advantage of them. Williams referred to the millions of dollars in grant money appropriated by this department. Nawrocki indicated understanding of the workload and disagreement with the use of consultants. Kelzenberg thanked the COlmnunity Development Director for the job he has done. Peterson stated that there is more being done by this department than at any time dUling his life. If we want improvements to continue, we need additional help. He thanked Streetar for all of the grant funds received. Nawrocki again asked where the funds would come from, and that it should be part of the action. He referred to excess funds being the result of charging above actual cost for inspections. Elrite concurred that before a position is filled, there should be a Council motion appropriating funds. This can be reviewed in the Audit Report. Hoeft stated this would not amend the budget. Peterson stated that the current motion is acceptable, with the funding source to be defined at a later date. Hoeft stated that the State Building Code determines pennit fees, and if there is excess it is not in violation of any law to place them in the General Fund. Upon vote: Kelzenberg, aye; Williams, aye; Ericson Diehm, aye; Nawrocki, nay; Peterson, aye. 4 ayes - 1 nay. Motion carried. P.12 City Council Minutes July 11, 2005 Page 8 of 11 2) Case #2005-0701, Approve Lot Split of 134844 Y2 Avenue N.E. with Conditions Streetar introduced Jennifer Haskamp, Consultant Planner from DSU. Ericson Diehm asked if this person would be retained when the new full time planner comes on. Streetar stated no, they would only be added in a time shortage. Haskamp described the three way lot split request. The proposed lots meet all regulations. The Planning and Zoning Commission (P&Z) recommends approval. Nawrocki indicated concerns about sinking and cracking for future owners. The soil borings were not the appropriate type and to authorize a lot split without knowing what you can put on the property is ludicrous. Ericson Diehm stated there was a lot of discussion by the P&Z and what the ultimate development would be, but that is not a requirement to request a lot split. The property meets all ordinance requirements. The P&Z informed the Developer of concerns for the future and of the moratorium on duplexes. Williams stated that a similar type issue was addressed a few months ago. Nawrocki stated that there should have been a change to our ordinance to protect future owners against damage and settling. Haskamp indicated that her research showed no soil contamination, but improper pilings for the last home caused a gap with water settling and a sewer pipe breaking, resulting in a "sick home". The CUlTent property owner has conducted soil tests and is aware the property would require significant pilings. Nawrocki stated that the settling lead to the contamination. We should make every effort to assure citizens do not face these problems. Streetar stated the Building Official must approve the soils when structures are built. Motion by Williams, second by Ericson Diehm, to approve the lot split of 1348 44 Yz Avenue N.E. into three lots, as the proposed lot split is consistent with the City of Columbia Heights Comprehensive Plan and meets the regulations of the Zoning Ordinance for the R-2 District, conditional on the following requirements: 1.. That the applicant pay a park dedication fee in the amount of $5,542; and 2. That lot size and structure coverage of the existing duplex is provided. Peterson stated our building department would monitor this, and indicated that piling operations have changed dramatically over the years. Also, if there is cracking the builder must stand behind his work for ten years. Upon vote: Kelzenberg, aye; Williams, aye; Ericson Diehm, aye; Nawrocki, nay; Peterson, aye. 4 ayes - 1 nay. Motion carried. ADMINISTRATIVE REPORTS Report of the Assistant to the City Manager - nothing to report Report of the City Attomey - nothing to report Nawrocki · Indicated that the City Manager was to come up with two to three items each month that staff would work on and has not. The Manager has beeT' },"'tter about giving a report. There should have been P.13 City Council Minutes July 11,2005 Page 9 of 11 follow up on the water hardness brochure. Magee stated that as indicated in staff responses on July 1, Kevin Hansen is looking into this and will give a report. · Requests to see the directive from MnDot on the barricades discussed at the last meeting. · Looking for more infonnation on the administrative change for the land use of the home bumed on Mill Street. Streetar indicated the house is being removed for the storm water ponding, which will benefit the City and the Developer. This was initially bought to expand the park property. CITIZENS FORUM Paul Knutson, 500 Club, 500 40th Avenue NE, stated he has been the target of extortion and coercion by a Councilmember and by City Staff. He received complaints from the City on a three foot fence he placed to keep dogs out, on a canopy and chairs he placed by the building, and only having enough parking for 20 patrons while having seating for 40. He was told he could keep the seating for 40 ifhe removed the canopy. He felt this was extortion and that he would have to confonn to the building code of 20 seats. Knutson stated that other businesses should be required to do the same. He asked for infonnation on parking requirements, which he did not receive. When meeting with staffhe was told that ifhe wanted to sell his building the City would block the mortgage, which was intimidating. He stated that he completed removal of the excess seats, then called Bob Streetar and stated that he expected other neighborhood businesses to also comply, but he did not get a response. Following this he again met with Streetar, whose attitude was con:li-ontational, indicating nothing would be done to other businesses. He then indicated that he was recording the conversation and questioned why a Cit"y employee would be concerned about a duplication of what was said. He talked to Fehst also, and asked him for an exact statement as to the number of seats allowed. He stated that the City is not fiiendly to businesses. Knutson stated that Streetar told him he should not waste his time, and that he does not work for me. Nawrocki disagreed that this is extortion. They disagreed on the definition. Streetar n~plied that the City Manager received an inquny from a Councihnember to see if the 500 Club was incompliance with the zoning ordinance. Staff found parking sufficient for 20 seats, while they have 40. They have a deck they do not have a pennit for. The owner clanlled the previous Building Official said it was fine. He told the owner that the City wants to be supportative, but there are a lot ofthings that are nonconfonning, and we would have the Building Official look at the deck for safety. He also told the owner that the canopy could be up during the Jamboree but would have to come down after that time. The owner stated he did not want to do that and insisted that Staff go across the street and do the same to them. Streetar stated his answer was that then- use had not intensified. Streetar indicated that if the owner chose to file a complaint, we would inspect the area. He stated that staff has tried to work with this owner, but he does not want to cooperate. Nawrocki again stated that he takes strong exception to the claim that someone is trying to extort anything. Nawrocki stated that he was the Councilmember that asked the question, because he was asked the question, regarding building add-ons. He referred to the deck and fencing added on the property and Police Department concems of alcohol being passed through the fence. Questions were also raised about parking. He also questioned ifthere was a building pennit for the structure and the unstable canvas cover. Nawrocki stated he was infonned there was not a pemlit issued. He asked the City Manager about the seating and parking. The City Manager indicated to him that there was not a solid floor, so a structure was not allowed. Nawrocki stated that we were told the structure was for viewing the Jamboree. On two occasions before that people were using the structure. The canopy is only plastic sheeting. Questions have also been raised about signage. Nawrocki stated that he would not apologize for following up on a resident's question. He also spoke of one ofthe past owners. Knutson read the definitions of coercion and intiInirl.,t;')n. P.14 City Council Minutes July II, 2005 Page 10 of11 Peterson stated that the City Manager would return next week and he suggested that Councihnembers stop by the 500 Club. Knutson stated he would return to the next Council meeting. Nawrocki explained that grandfathering would apply to property that is nonconfonning and does not change. Any change nullifies being grandfathered in. The new structure must comply with current codes. Peterson stated that we are a small old town, and if we went strictly by code, we would close half the businesses in town. COUNCIL CORNER Kelzenberg · At the last meeting the Mayor asked for something positive about the City. The "people" are the positive of the City. What the City has accomplished in the last few years is marvelous. The City is going in the right direction. People are working to make their property and yards better. o Wished Councilmember Ericson Diehm a Happy ''upcoming'' Birthday. Williams · Our people are our positive, some complain, but most are working for our fhture and t"1.e betterment of our City. · Read a letter fi-om Elaine Feely stating that she does not agree with resident's negative comments toward Councilmembers. She complimented Fire Chief Gcinnan on the job he does. · Read a resident letter stating appreciation for the job the Fire Department did extinguishing the fire on the . back of their garage. · We should do onto others as we would have them to do unto us. · The Rising to New Heights Committee will meet tomorrow night. Nawrocki · Negatives are opportunities to make improvements, in which case they become positives. · Redevelopment in the Industrial Park area is a classic example often pounds in a five pound bag. The comment by the Planner that. there wouldn't be many children in that area, can be related to the Sheffield neighborhood where this was to be the same, but did not turn out that way. This results in us having to clean up the area. Concern about the units becoming rental property, which should not be allowed. Was told by our Attorney that we can not do so. Fridley has stipulations in their condo declarations that no more than five percent of tlle units can be rental at one time. This is excellent and should be explored. · Has the fmancial report been published in the local paper? Elrite stated the liquor report has been published and the City report will be soon. The Coon Rapids and Blaine reports have revenue and expenditure on a per capita basis. Would like to see that for our City. Who do the reports go to? Elrite indicated they go to the State Auditor. e When is the 2006 budget to be presented? The Charter calls for presentation in August. The last few years we only get a sUlmnary. We need to spend more time on the budget and less time on the fancy presentations. · Fall Newsletter should have an article on the sewer backup insurance and the 2006 budget. · Last meeting brought up resident's son not being supervised at a program through our recreation depaliment. Allegedly, the people we sent to supervise were playing volleyball. How many did we send? The response in the Green Sheet did not answer the question. Concerned about the reputation of our programs, but more concerned about the safety and perceived safety of our children. Elicson Diehm · The wading pools al'e open. · Read aliicle by Jim Miller of the LMC on Expecta~'_~_~. City Council Minutes July 11,2005 Page I 1 of 11 Peterson · Thanked everyone for their prayers and concem for his "heart adventure". · Realizes what a God-send people like our Fire Fighters and EMT's are. Thank you, and we are proud of you. · The Sunday house bum adjacent to Huset Park was amazing. Most of us would not go in a burning building, yet they do so with no hesitation. · Could not pick a positive out of Nawrocki's rep011. · Our people are our strongest asset. In looking for bad properties and long grass, found that 95 percent of our community is beautiful. A mess may not bother you, but may bother your neighbor. Look around your yard and pick things up - just to be a good neighbor. · Cooperation is the biggest thing Councihnembers need to have, at meetings and with staff. Apologized to Streetar for the negative comment given to him earlier. · Don't take ourselves too seriously. Do a random act of kindness. 11. ADJOURNMENT Mayor Peterson adjoumed the meeting at 9:33 p.m. Patlicia Muscovitz, CMC Deputy City Clerk/Council Secretary P.16 CITY COUNCIL LETTER Meeting of July 25, 2005 AGENDA SECTION: Consent NO. ~A-2 ORIGINATING DEPARTMENT POLICE , BY: Thomas Johnson t1fP) DATE: July 11,2005 d-\v V CITY MANAGER APPROVAL: /, BY: ,/,(/' DATE: ITEM: Approve Athletic Boosters Club to NO. conduct Monday night Bar Bingo at Star Bar and Grill BACKGROUND The Columbia Heights Athletic Boosters Club, Columbia Heights, Mi.J.mesota, has submitted an application to conduct Bar Bingo at the Star Bar and Gl1ll, 4005 Central Avenue N.E., Columbia Heights, Minnesota. The Athletic Boosters would like to conduct bar bingo at the Star Bar and Grill on Monday evenings, from 4:00 p.m. to 8:00 p.m., effective August 1,2005. The Athletic Boosters Club currently has a premises permit to conduct charitable gambling at the Star Bar and Grill, which the City Council approved August 23, 2004, and for which the Athletic Boosters Club paid the $250 fee. ANALYSIS/CONCLUSION Since the organization satisfies the City Council resolution regarding charitable gambling and has previously paid the $250 permit fee, the City Manager recommends the following action. RECOMMENDED MOTION: Direct the City Manager to forward a letter to the State Charitable Gambfulg Control Board stating that the City of Columbia Heights has no objection to the Columbia Heights Athletic Boosters conducting bingo events on Monday nights at the Star Bar and Grill, 4005 Central Avenue N.E., Columbia Heights, Minnesota. mId 05-134 Attachments COUNCIL ACTION: P.17 Minnesota Lawful Gambling LG215 Lease for Lawful Gamblin Name of legal owner of premises Street address ,Bob th.co+ AI Name of lessor Street address (If same as legal owner. write in .SAME") State ~eY\, ~l''r\'e State 5/04 Page 1 of 2 Daytime phone 95::J,-~LtLl-11o Daytime phone .M \), City Zip .IVE. lu. , Organization license number Boosters Club,Inc. A-02072 , Rent Information (for activity involving pull-tabs, tipboards, paddlewheels, and pUll-tab dispensing devices. No lease required for raffles.) Booth operation' sales of gambling equipment by an employee (or Bar operation - sales of gambling equipment within a leased volunteer) of a licensed organization within a separate endosure that Is premises by an employee of the lessor from a common area where distinct from areas where food and beverages are sold. food and bevera~ are also sold. r - - - - - - - "'t>o;; you~rganlzatlo;-OR;';y -;ther -;"~j;;tIon conduct g;mbllng - - -, - - - -., from a booth operatlon at this location? ~ Yes _ No , L____________________________________~ lfyou answered yes to the questibn above, rent limits are If you answered no to the qu'estlon above, rent limits are based on the following combinations of operation: based on the following combinations of operation: - Booth operation - Bar operation Booth operation and pull-tab dispensing device - Bar operation with pull-tab dispensing device Booth operation and bar operation . Pull-tab dispensing device only Booth operation, bar operation, and pull-tab dispensing device T e'TYctce Street address ~\4.~ The maximum rent allowed may not exceed the limits established under Minnesota Statute 349.18, Subd. 1(b)(4). The limit as of May 1,2004 Is $1,750 in total per month for all organizations at this premises. Complete one option: Option A: 0 to 10% of the gross profits per month. Percentage to be paid . % Zip 95.;2- ~""-o1i{3 Daytime phone 4;).' 7"g-7~ Daytime phone 763-706-374 The maximum rent allowed may not exceed the limits established under Minnesota Statute 349.18, Subd. 1(b)(4). The limit as of May 1, 2004 Is $2,500 In total per month for all organizations at this premises. Complete one option: Option A: 0 to 20% of the gross profits per month. Percentage to be paid % Option B: When gross profits are $4,000 or less per month, $0 to Option B: When gross profits are $1,000 or less per month, $0 to $400 per month may be paid. Amount to be paid $ $200 per month may be paid. Amount to be paid $ Option C: $0 to $400 per month may ~d on the first $4,000 of gross profit. Amount to be paid $ O. Plus 0% to 10% of the gross profits may be paid per month on gross profits over $4,000, Percentage to be paid If) % . Check all activities that will be conducted: -X:-PulHabs _PulHabs with dispensing device _ Tlpboards Option c: $0 to $200 per month may be paid on the first $1,000 of gross profits. Amount to be pald.$ . Plus 0% to 20% of the gross profits may be paid per month on gross profits over $1,000. Percentage to be paid % .x-Paddlewheel _Paddlewheel with table Rent Information: Bingo Noon Hour Bingo Occasions Rent may not exceed $25 per day for noon hour bingo conducted between 11 a.m. and 2 p.m. at a premises with a license for the sale of intoxicating beverages on the premises. Rent to' be paid. per bingo occasion $ 0 r--------------., For any new bingo activity not previously I included In a Premises Permit Application, I I attach a separate sheet of paper listing the I days and hours that bingo will be conducted. L . . ~ If this is an amended lease showing changes occurring during the term of the current premises permit, both parties that signed the lease must initial and date all changes. 91anges must be submitted to the Gambling Control,Boar~ at least 10 ~Ji. s / lo.r. to the change. Write in the date that the S9~~g~~ will be effective ..QjJ....ti:5.... Lessor .I I Date iJ Organization ~ Date 'q/Gl5 Bingo and/or Bar Bingo Occasions Rent for bingo and all other gambling activities conducted during a bingo occasion may not exceed: . $200 per occasion for up to 6,000 square feet . $300 per loccasion for up to 12,000 square feet . $400 per' occasion for more than 12,000 square feet . $25 per occasion for bar bingo conducted at any time In a bar (regardless OP squtire footage). Your organization must conduct another form of lawful gambling, and the premises, must serve intoxicating liquor or 3.2 percent malt beverages. Rent to be paid per bingo occasion' $ -0 Amended Lease Only P.l8 5/04 Page 2 of 2 . The lessor, the lessor's Immediate family, and any agents or employees of the lessor will not require the organization to perform any action that would violate statute or ~Ie. . If there Is a dispute as to whether any of these lease provisions have beerrviolatoo, the lease will remain In effect pending a final determination I;>y the Compliance Review Group (CRG) of the Gambling -centrol Boarl:l. ' . The lessor shC!lI not modify or terminate this lease in whole or In ' part due to the lessor's violation of the provisions liSted in this lease. LG215 Lease for Lawful Gambling Activity Illegal Gambling . The lessor is aware of the prohibition against Illegal gambling in Minnesota Statutes 609.75, and the penalties for illegal' gambling violations in Minnesota Rules 7661.0050, Subpart 3. . To the best of the lessor's knowledge, the lessor affirms that any and all games or devices located on the premises are not being used, and are not capable of being used, in a manner that violates the prohibitions against lIIegal.gambling In Minnesota Statutes 609.75, and the penalties for illegal gambling violations in Minnec..ota Rules 7861.0050, Subpart 3. . Notwithstanding Minnesota Rules 7861.0050, Subpart 3, an organization must cq.ntinue making rent payments, pursuant to';the terms of the'!gase, if the organization or its agents are fo6nd to be solely regponsible for any illegal gambling conducted atthat site that is prohibited by Minnesota Rules 7661.0050, SUbpart 1, or Minnesota Statutes 609.75, unless the organization's agen~ responsible for the illegal gambling act:ivity are also ag~~ts or employees of the lessor. . . The lessor shall notii)odify or terminate the lease In whole or . in;:part because the'!qrganization reported to a state or local law enforcement ai:JtI;1ority or the Board the occurrence at the site of illegal gambling activity In which the organlzath?n dId not participate. Other Prohibitions . The lessor will not impose restrictions on the organization with respect to providers (distributors) of gambling-related equipment and services or in the'use of net profits for lawful pu'rposes. Acknowledgment of Lease Terms All obligations and agreements are contaIned in or attached to this lease and are subject to the approval of the director of the Gambling Control Board. I affirm that the lease Information Is the total and only agreement between the lessor and the organization. There is no other agreement and no other consideration required b!2tween the parties as to the lawful gambling and other matters related to the lease. Any changes in this lease will be submitted to th~ Gambling Control Board at least 10 days prior to the effective date of the change. " Other Terms or conditions:Oriqinal lessee will provide lessor at lessor I s re uest, termination of a reernent at an time dUEin lease term when re uested b lessor. Lease Term - Trie term of this lease agreement will be concurrent with the premises permit issued by the Gambling Control Board (Board). Management of Gambling Prohibited - The owner of the premises or the \es:?Or will not manage the conduct of gambling at the prem'tses.' I' ,I ' . Participation as Plilyers Prohlblt~~ - The lessor, the lessor's immediate family, and any agents or gambling employees of the ' lessor will not participate as players in the conduct of lawful gambling on the premises. Arbitration Process - The lessor agrees to arbitration when a violation of these lease provisions is alleged. The arbitrator shall be the CRG. ' Access to permitted premises - The Board and its agents, the commissioners of revenue and public safety and their agents, and law enforcement personnel have access to the permitted premises at any reasonable tIme during the business hours Qf the lessor. The organization has access to the permitted premises during any time reasonable and when necessary for the conduct of lawful gambling on the premises. Lessor records - The lessor shall maintain a record of all money received from the organization, and make: the record available to the Board and Its agents, and the commissioners of revenue and public safety and their agents upon demand. The record shall be maintained for a period of 3-1/2 years. Rent all-inclusive - Amounts paid as rent by the organization to the lessor are all-Inclusive (except bingo rent). No other services or expenses provided or contracted by the lessor may be paid by the organization, Including but not limited to trash removal, janitorial and cleaning services, snow removal, lawn services, electricity, heat, security, security monitoring, storage, other utilities or services, and in the case of bar operations, cash shortages. Any other expenditures made by an organization that is related to a leased premises must be approved by the director of the Gambling Control Board. Rent payments may not be made to an individual. /( ,/ u ./ riR(name and title of lessor& C'€ Vt \ \5<=0. ~.sra.'( title of Ie G ~ t\ E.R, c;E6. Questions on this form should be directed to the Licensing seco91 of the Gam~ling Control Board (Board) at 651-639-4000. This publication will be made available In alternative format (i.e. large print, Braille)lJpon request. If you use a m, you can call the Board by using the Minnesota Relay Service and ask to place a call to 651-639-4000. The Information requ~sted on this form will become public Information when received by the Board, and will be used to determine your complianc~ witt! Minnesota statutes and rules governing, lawful gambling activities. P.19 ~ol~~~I~~ ~EIGHTS~ tl ~, \^ ~ ~ RTHLErlC ~~~~~ltB~ Columbia Heights Athletic Boosters 530 Mill Street N, E, Columbia Heights, MN 55421 BAR BINGO to be conducted at Star Central, 4001 Central Ave.N.E. Columbia Heights, MN, 55421, effective August 1st, .2005. Occasions to be conducted on Monday evenings ~tarting at 4:00 p.m. and ending at 8:00 p.m.. ';t~ Gerald Foss, Gambling Manager P.20 CITY COUNCIL LETTER Meeting of July 25,2005 AGENDA SECTION: Consent NO. ITEM: Transfer $9,556.37 from off duty security worked NO. from the General Fund to Police a.T. budget S-A-3 ORIGINATING DEPARTMENT POLICE BY: Thomas M. Johnson DATE: BACKGROUND During the months of January through April 2005, the Police Department has been involved in off duty employment details that are handled through the department. These details were for security at Unique Thrift Store, Columbia Heights High School activities, the Middle School security detail, Columbia Heights High School All Night Party, and Valley View PTA event. Since this type of off duty employment is handled through the department, officers have signed up and worked these details since January 1, 2005, and we have received checks from the following entities: Unique Thrift Store-three checks in the amounts of$1,316, 1128, and 2118.87; CHHS activities-four checks in the aillOlmts of $117.50, $117.50, $211.50, a..'1d $141; l\1iddle School secu..rity detail-three checks in the amounts of$916.50, $1,410, and $1,762.50; one check from CHHS 2004 All Night Party Committee in the amount of $176; and one check from Valley View PTA in the amount of $141.00. According to the City Finance Director, this money is considered revenue, had to be and was placed in the City General Fund. ANALYSIS/CONCLUSION The Police Department is requesting that the City Council pass a motion requiring the $9,556.37 received from Unique Thrift Store, CHHS activities, CHHS All Night Party Committee, Valley View PT A, and the Middle School security detail to cover the cost of off duty officers working security at these locations be returned to the 2005 Police Department budget line #1020. RECOMMENDED MOTION: Move to transfer $9,556.37, the total amount received from Unique Thrift Store, CHHS activities, and CHHS All Night Party Committee, Valley View PT A, and the Middle School security detail for off duty security worked, from the General Fund to the Police Department 2005 budget under line #1020, police overtime. TMJ:mld 05-123 COUNCIL ACTION: P.2l City of Columbia Heights Police Department MEMO To: Chief Thomas JOhnson. /7lO From: Captain William J. RO~ Subject: Overtime Transfer Date: June 22, 2005 Attach~d is a list of the overtime re-imbursement received from January 1 st through April ill, 2005. This is income from outside sources that has been paid to CHPD for services of our personnel. Please request transfer of these funds to our overtime account. Unique Thrift INVOICE # 009 013 015 DATE 4-04-05 5-09-05 6-06-05 AMOUNT $1316.00 1128.00 2118.87 Columbia Heil!hts Hil!hschool Activities INVOICE # DATE 005 3-02-05 010 4-04-05 012 4-25-05 014 5-16-05 AMOUNT $ 117.50 117.50 211.50 141.00 School Security Detail INVOICE # DATE 011 4-04-05 017 6-08-05 018 6-08-05 AMOUNT $ 916.50 1410.00 1762.50 .other 008 020 3-15-05 6-10-05 $ 141.00 (Valley View PT A) 176.00 (CHHS All Night Party) Total Amount to be transferred to OT Account $9556.37 P.22 ~ Date: INVOICE Columbia Heights Police Department April 4, 2005 Invoice #: 2005-009 Customer Name: Unique Thrift -Attn: Daryl Address: 2201 37th Ave NE, Columbia Heights, MN 55421 Home Phone: Request for: Tue. 03-01-05 Fri. 03-04-05 Sat. 03-05-05 Sat. 03-12-05 Tue. 03-15-05 Sat. 03-19-05 Sat. 03-26-05 Work Phone: 763-788-5250 :! . I p" I j :\ (V -\/~ 1 Police Officers for: March 2005 1330-1730 Bo 4hrs 1300-1700 Bo 4hrs 1130-1530 Ok 4hrs 1200-1600 Ko 4hrs 1200-1600 Wi 4hrs 1530-1930 Sc 4hrs 1215-1615 Mc 4hrs Number of Officers: BILLING INFORMATION 7 Hours: 28 2005 OT Wage is $47.00 hr. Total Due: $1316.00 Make checks payable to the ACity of Columbia Heights@. Please mail paymentto:CityofColumbiaHeightsPoliceDepartment.559MiIlStreetNE.ColumbiaHeights.MN 55421 Officer(s) on Duty: Amount Received: FOR DEPARTMENTAL USE ONLY Off Duty: o~ ~ $13/' - Date: 1-(') -Or P.23 Nash Sales, Inc. E INVOICE NO COMMENT 4/05 2005-009 AMOUNT 1,316.00 009842 DISCOUNT NET AMOUNT .00 1,316.00 HECK: 009842 04/14/05 City of Columbia Heights CHK TOTAL: .1,316.00 009842 Nash Sales, Inc. 1387 Cope Ave. E. Maplewood. MN 55109 (651) 773-8077 Anchor Bank North St. Paul, MN 75-882-960 *ONE THOUSAND THREE HUNDRED SIXTEEN DOLLARS AND NO CENTS DATE . AMOUNT 04/14/05 *****1,316.00* [ PAY TO THE ORDER OF: City of Columbia Heights City of Col. Hgts Police Dept 559 Mill Street NE Columbia Heights MN 5542..1 UIOO ga ~ 2U8 1:0 g booaa 251: g ? g 50 ~ gll'l P.24 ---- INVOICE Columbia Heights Police Department Date: May 9,2005 Invoice #: 2005-013 Customer Name: Unique Thrift -Attn: Daryl Address: 2201 37.th Ave NE, Columbia Heights, MN 55421 Home Phone: Work Phone: 763-788-5250 Request for: 1 Police Officers for: April 2005 Sat. 04-02-05 1530-1930 Sc 4hrs Tue. 04-05-05 1400-1800 Ni 4hrs Fri. 04-08-05 1500-1900 Ko 4hrs i Tue. 04-.12-05 1530-1930 Sc 4hrs Sat. 04-16-05 1300-1700 Mc 4hrs Sat. 04-23-05 1530-1930 Sc 4hrs BILLING INFORMATION Number of Officers: 6 Hours: 24 2005 OT Wage is $47.00 hr. Total Due: $1128.00 Make checks payable to the ACity of Columbia Heights@. Please mail payment to: City of Columbia Heights Police Department, 559 MillStreetNE,ColumbiaHeights, MN 55421 Officer(s) on Duty: FOR DEPARTMENTAL USE ONLY Off Duty: Amount Received: fb II 2 9'.00 Date: g-- 2.,1r....o,sr" ct#- ~.2~,~{D Nash Sales, Inc. DATE INVOICE NO COMMENT 05/09/05 2005-013 AMOUNT 1,128.00 009940 DISCOUNT NET AMOUNT .00 1,128.00 .j 0 >. 00 . c3 f-c2. 0 I CP 'C: 009940 05/13/05 City of Columbia Heights CHK TOTAL: 1,128.00 009940 Nash Sales, Inc. 1387 Cope Ave. E. Maplewood, MN 55109 (651) 773-8077 Anchor Bank North St. Paul, MN 75-882-960 *ONE THOUSAND ONE HUNDRED TWENTY EIGHT DOLLARS AND NO CENTS DATE AMOUNT 05/13/05 *****1,128.00* ,. [! PAY TO THE ORDER OF: City of Columbia Heights City of Col. Hgts Police Dept 559 Mill Street NE Columbia Heights MN 55421 .-./ /'.1 ii/AlP // / 11100 g g ~olll 1:0 g booaa 251: g 7 g 50 ~ gill ....----____... ....__._.___ __ ~. ....,_.c _ ,._'.' ...........__ _...' __ .... ..-....-_._,_....__.........._..___.._____~__....____...___._..._.'_.n.__________._________.......___..-..._..-___ _ ...__. P.26 /" v INVOICE Columbia Heights Police Department ~_.', Date: June 6, 2005 Invoice #: Customer Name: Unique Thrift -Attn: Daryl Address: 2201 37th Ave NE, Columbia Heights, MN 55421 Home Phone: Work Phone: Request for: 1 Police Officers for: May 2005 Tue. 05-03-05 1530-1930 Sc 4hrs Fri. 05-06-05 1530-1930 Ok. 4hrs Tue. 05-10-05 1145-1245 Ok 4hrs /' 1615-1915 Sat. 05-14-05 1530-1930 Sc 4hrs Tue. 05-17-05 1330-1730 Ok 4hrs Sat. 05-21-05 1200-1600 Wi 4hrs Tue. 05-24-05 1545-1930 Ok 3.75hrs Sat. 05-28-05 1530-1930 Sc 4hrs Mon. 05-30-05 0900-1600 Sc 7hrs * (Prem Rate) Tue. 05-31-05 1315-1715 Bo 4hrs 2005-015 BILLING INFORMATION Number of Officers: 10 Hours: 2005 OT Wage is $47.00 hr. Prem Rate is $62.66 hr. Total Due: 35.75 + 7 Prem $2118.87 Make checks payable to the ACity of Columbia Heights@. Please mail paymentto:CityofColumbiaHeightsPoliceDepartment.559MillStreetNE.ColumbiaHeights.MN 55421 FOR DEPARTMENTAL USE ONLY Officer(s) on Duty: 8'7 Amount Received:;;;<. / / If - Off Duty: p.27ate: --- ,., ~ho~J I I ~'_....\ Nash Sales, Inc. DATE INVOICE NO COMMENT 06/06/05 2005-015 AMOUNT 2,118.87 010051 DISCOUNT NET AMOUNT .00 2,118.87 CHECK: 010051 06/16/05 City of Columbia Heights CHK TOTAL: 2,118.87 --_...._----~.--""'...._-- .....-............--.--,.----............------- ~ Nash Sales, Inc. 1387 Cope Ave. E. . Maplewood, MN 55109 (651) 773-8077 010051 Anchor Bank North St. Paul, MN 75-882-960 *TWO THOUSAND ONE HUNDRED EIGHTEEN DOLLARS AND 87 CENTS DATE AMOUNT 06/16/05 *****2,118.87* City of Columbia Heights City of Col. Hgts Police Dept . 559 Mill Street NE : Columbia Heights MN 55421 ~ PAY TO THE ORDER OF: 1110 .005 .111 1:0 q bOOBS 251: q 7 q 50... gill P.28 ../,7 ~" INVOICE 3D Columbia Heights Police .Department Date: March 2, 2005 Invoice #: 2005-005 '} tk~7 /o( Customer Name: Columbia Heights Highschool 1440 49th Ave NE, CoL Hgts. MN 55421 Wark Phone: 528-4602 Address: Home Phone: Attn: Betty Thomas Request for: Basketball Game Police Officer for: 02-11-05 1900-2130 (2.50 hrs.) 1 Officer- Johnston ~ c7' -; V ~O \ Ool BILLING INFORMATION Number of Officers: 1 Hours: 2.5 Wage is $47.00 per hour. Total Due: $117.50 Make checks payable to the ACity of Columbia Heights@. Please mail payment to: City of Columbia Heights Police Department, 559 MilIStreetNE,ColumbiaHeights, MN 55421 FOR DEPARTMENTAL USE ONLY Officer(s) on Duty: /,7 ~ Off Duty: Amount Received: Date: 1.... II.. or . P.29 '3 VENDOR N'-IMBER VENDOR NA~,;E CHECK OAT::: 04/07/05 CHEC!. :.,;:. 08350 - 0 : CITY OF COLUMBIA HEIGHTS 00120132 DA7E INVO!GE ~!t'!, Jar;:.:; DESCRIPTION PO, NuMBER AM:)u~'H 04/05/05 2005-005 117.50 PAID TO: CITY OF COLUMBIA HEIGHTS POL~CE DEPARTMENT 559 MILL STREET NE COLUMBIA HEIGHTS, MN 55421 TOTAL AMOUNT PAID 117.50 -,~ .,. }:: ~;,'" ~. ~-: 'J,' '. . I: I [",""1": I =l:.,:'\I:'~ ~...,~ 110ft] il;tl ;1::l.j:h~.,:(t1;{tll/~I' : r~ ~ II!:.:'~ l-"l;;I1 J.":l~ ~ II i =l; I ~ r~' ~ I. 1-4 ~., I); l.a'A'l"'~ l:l; I,', ;;i; I: , , ,_ ~ _ J ,'~'.'",'. '.-~ 75-1592 INDEPENDENT SCHOOL DISTRICT NO. 13 1400-49TH AVENUE N.E. COLUMBIA HEIGHTS, MINNESOTA 55421 [!ljbank. CHECK DATE 303 Third Street Northwest East Grand Forks. MN 56721 04/07/05 CHECK NO. 120132 912 PAY: *******117 Dollars 50 Cents CHECK AMOUNT $117.50 TO THE ORDER OF: CITY OF COLUMBIA HEIGHTS ATTN: POLICE DEPARTMENT 559 MILL STREET NE COLUMBIA HEIGHTS, MN 55421 ~l..'J . . . . . . . . . ... ... . . . . . . . . . . . . . . . ......-....:.,........... -.-," ....".. .....,"................ ....".:.:.,".,".:.,".... ...-..... . .... -. .......... ............... ",. . .................... ....... .-......... . ............ .'. ...................... ..-... ... . - ..-........ .......... ..... ". .... '.' ........ ........... .-....... ., . .... ...... ........,... .' ...... .......... ....-. . .. ..... .......... '.' '.' ........... iJH~:; :.:.:.... >~ };. . ,,'::"::~n:ltn ..., ... .... '" .., '.' III . 20 l. :l 2111 I: 0 9 . 2 l. 5 9 2 ? I: l. 5 2 l. 0 0 DO? b 2 3111 P.30 ~-""" ------ INVOICE Columbia Heights Police Department Date: April 4, 2005 Invoice #: 2005-010 Customer Name: Columbia Heights Highschool Address: 1440 49th Ave NE, Col. Hgts. MN 55421 Home Phone: Work Phone: 528-4602 Attn: Betty Thomas Request for: School Dance 1 Police Officer for: 03-18-05 1915-2245 (2.50 hrs.) 1 Officer- McGee BILLING INFORMATION Number of Officers: 1 Hours: 2.5 Wage is $47.00 per hour. Total Due: $117.50 Make checks payable to the ACity of Columbia Heights@. Please mail payment to: City of Columbia Heights Police Department, 559 MillStreetNE,ColumbiaHeights, MN 55421 FOR DEPARTMENTAL USE ONLY Officer(s) on Duty: tfr7 ~ Off Duty: ~Y;sr- Amount Received: p.31'ate: ~ .. ., _ CI. 'f ) NO. 13 VENDOR NUMBER VENDOR NAME 08350 - 0 : CITY OF COLUMBIA HEIGHTS CHECK DATE CHECK NO. 04/21/05 00120329 DATE INVOICE NUMBER DESCRIPTION P.O. NUMBER AMOUNT 04/19/05 2005-010 117.50 ./ 04/19/05 2005-011 916.50 /ul, U 0, 3 </02/} I I c!fJ ~ U~ I I I v I I PAID TO: CITY OF COLUMBIA HEIGHTS POLICE DEPARTMENT 559 MILL STREET NE COLUMBIA HEIGHTS, MN 55421 TOTAL AMOUNT PAID 1,034.00 . ~':'~. ~ '.', j ': 1:1 f:'itol :1:(";'3: r'~f.1(e-t'J .J:,j ;1;:11 j: ':(..; ~{ej ;{Jlll~ll...... ---:f:\foj~1iI :':!-"1;I.l1 ~ lllI:i'" IS ::;;I~ J'1~ I' ,I--;::j){i 1:1,,',1','/:, 1=1:i,',r'1 :1:- :: ~ '; ~:..:~,..~., '. ;1...: :;_:~ 75.1592 INDEPENDENT SCHOOL DISTRICT NO. 13 1400-49TH AVENUE N.E. COLUMBIA HEIGHTS, MINNESOTA 5;5421 l[Jbank. CHECK DATE CHECK NO. 912 303 Third Slreel Northwest Easl Grand Forks. MN 56721 04/21/05 120329 PAY: ******1,034 Dollars 00 Cents CHECK AMOUNT $1,034.00 TO THE ORDER OF: CITY OF COLUMBIA HEIGHTS ATTN: POLICE DEPARTMENT 559 MILL STREET NE COLUMBIA HEIGHTS, MN 55421 rii.............ll .......... .0. ... ........ ......... ................. ',' .... ................ .................. ........- - ...... ...---.... ............... '". . .................... ....... ........... ............ . '. ...................... ...... ... . 4 ........... ............... ". .... '.' ........ ........... ......... .. . .... ...... ............ .' ...... ........... ...... .. ..... .......... '.' '.' ........... "." . . . ...... :.:.:.:.._..:.:....:.:..:.....~. '.:.:.:.:.: ........... .... .... ....... .... .' ........~. ~:~::::;:;::. .....: . )::.. . ", . ~..: : . . . :::;:~:;:~:~ III l. 20 :i 2 9111 I: 0 9 l. 2 l. 5 9 2 '7 I: l. 5 2 l. 0 0 00 '7 b 2 :i III P.32 r/ INVOICE Columbia Heights Police Department Date: April 25, 2005 Invoice #: Customer Name: Columbia Heights Highschool Address: 1440 49th Ave NE, Col. Hgts. MN 55421 Home Phone: Work Phone: 528-4602 Att.n: Betty Thomas Request for: 1 School Dance: Prom Police Officer for: .) / v! jJII / I [) 5::, I L'i (7)(~ 04-23-05 1945-0015 (4.5 hrs.) 1 Officer- Sorensen BILLING INFORMATION Number of Officers: 1 Hours: 4.5 Wage is $47.00 per hour. Total Due: $211.50 Make checks payable to the ACity of Columbia Heights@. Please mail paymentto:CityofColumbiaHeightsPoliceDepartment.559MillStreetNE.ColumbiaHeights.MN 55421 Officer(s) on Duty: FOR DEPARTMENTAL USE ONLY Off Duty: Amount Received: 1P rl? d/( ;.-- Date: ;S-"- (b" oS P.3~# 00 r20<;;r.ft' 3D NO. 13 VENDOR NUMBER VENDOR NAME CHECK DATE 05/05/05 CHECK NO. 00120548 08350 - 0 : CITY OF COLUMBIA HEIGHTS DATE INVOICE NUMBER DESCRIPTION P.O. NUMBER AMOUNT 05;0-3/05 2005-012 211.50 I i I I I i I PAID TO: CITY OF COLUMBIA HEIGHTS POLICE DEPARTMENT 559 MILL STREET NE COLUMBIA HEIGHTS, MN 55421 TOTAL AMOUNT PAID 211.50 I: I f..'1toi: I::(ti;..: U.'f.'l[t{I) .11:1 ~ II: Uti ;{tj :r'III~11 :'.l., ~t: "l--"I ;'-1_" :II' I. ~ :l( rll~ I......., :{till :11.'.i'lr/~" I~: 1"1 '.~:I ~ 75-1592 JEPENDENT SCHOOL DISTRICT NO. 13 1400-49TH AVENUE N.E. COLUMBIA HEIGHTS, MINNESOTA 55421 lIDbank. CHECK DATE 303 Third Street Northwest East Grand Forks. MN 56721 05/05/05 CHECK NO. 120548 912 PAY: *******211 Dollars 50 Cents CHECK AMOUr--JT $211.50 TO THE ORDER OF: CITY OF COLUMBIA HEIGHTS ATTN: POLICE DEPARTMENT 559 MILL STREET NE COLUMBIA HEIGHTS, MN 55421 rBB. "':" ........ ....................:.:....:.:.......] IIIII!".' :,:'.. '..:.",.:"".:'::11'111 III ~ 20 5 .... B III I: 0 9 ~ 2 ~ 5 9 2 7 I: ~ 5 2 ~ 0 0 0 0 7 b 2 :1111 P.34 ,,---- // . /-... ;-:~.} INVOICE Columbia Heights Police Department Date: May 16, 2005 Invoice #: Customer Name: Columbia Heights Highschool Address: 1440 49th Ave NE, Col. Hgts. MN 55421 Home.Phone: 2005-014 Work Phone: 528-4.602 Attn: Betty Thomas Request for: 1 School Talent Show Police Officer for: 05-13-05 1845-2145 (3 hrs.) 1 Officer- Korts , ..9 ( ~ ~ ~I 0 BILLING INFORMATION Number of Officers: 1 Hours: Wage is $47.00 per hour. Total Due: 3 $141.00 Make checks payable to the ACity of Columbia Heights@. Please mail payment to: City of Columbia Heights PoliceDepartment,559MillStreetNE,ColumbiaHeights, MN 55421 Officer(s) on Duty: FOR DEPARTMENTAL USE ONLY Off Duty: f; ;YI e>t:) - P.3 S'ate: Amount Received: 6 -7-0; ,;'1. SO NO. 13 VENDOR NUMBER VENDOR NAME 08350 - 0 : CITY OF COLUMBIA HEIGHTS CHECK DATE 06/02/05 CHECK NO. 00121095 DATE INVOICE NUMBER DESCRIPTION P.O. NUMBER AMOUNT 05/31/05 2005-014 141.00 PI TO: CITY OF COLUMBIA HEIGHTS POLICE DEPARTMENT 559 MILL STREET NE COLUMBIA HEIGHTS, MN 55421 TOTAL AMOUNT PAID 141.00 -I: I h...... tJ: 1::( Iit~.:,~ ,..,...... .I{.] ':']:1 ~I. :,. t~ ~1 tt: (all J ~ II :h~t1 ~~:"l-.'I=II.II :1:.11. ~ ;1~ .~J~ II J.-'j ::ililJ ;11,'/111'/,,, I ~ :ll'r ,~, :f~ ;~., ~,.:, ":qrr_~, "'_!." ,~: 75-1592 INDEPENDENT SCHOOL DISTRICT NO. 13 1440-49TH AVENUE N.E. COLUMBIA HEIGHTS, MINNESOTA 55421 ~bank. . 303 Third Street Northwest East Grand Forks, MN 56721 06/02/05 CHECK NO. 121095 912 CHECK DATE PAY: *******141 Dollars 00 Cents CHECK AMOUNT 5141. 00 TO THE ORDER OF: CITY OF COLUMBIA HEIGHTS ATTN: POLICE DEPARTMENT 559 MILL STREET NE COLUMBIA HEIGHTS, MN 55421 F_ij .............. ..... ........... ........................, . . . . . ~'. . - . .. ... . . . . . . . . . . . . . . . . i:~:::::::::;~:;':::.:.: f.' ::... ...::>:':' >>" '.' ..:.::::~:~:~:~:~:i:::::: :-:.:.:.:..;. . ..' ,.;. .:.:.:.:.:.:.:.:.:.:.: . ", .:f~j:f;r"'::...:..:.. .:!;~':~r:. :':'~;{~I:~.t~:f! . . '. ~. ... .. . '. III . 2 l. 0 q 5 III I: 0 q l. 2 . 5 q 2 7 I: l. 5 2 1. 0 0 0 0 7 b 2 :1111 P.36 INVOICE Columbia Heights Police Department pate: April 4, 2005 Invoice #: 2005-011 Customer Name: Independent School District #13 Address: 1440 49th Ave NE, Col. Hgts. MN 55421 J~l r(tt1~~ Home Phone: Work Phone: (Afternoon School Security Detail - March 2005) Attn: Finance Department - Request for: Week 1- Mar. Week 2- Mar. Police Officer for: Afternoon School Detail 5days x 1.5hrs @ OT Rate 3days x 1.5hrs @ OT Rate (no officer on 3/15 & 16/05) Week 4- Mar. 28-Apr 1 5 days x 1.5hrs @ OT Rate 1 7-11 14-18 $ 352.50 $ 211.50 Total: $ 352.50 $916.50 BILLING INFORMATION Number of Officers: 13 Hours: 19.5 *2005 OT Wage Rate is $47.00 per hour. Total Due: $916.50 Make checks payable to the ACity of Columbia Heights@. Please mail payment to: City of Columbia Heights Police Department, 559 Mill StreetNE,ColumbiaHeights, MN 5542 I Officer(s) on Duty: FOR DEPARTMENTAL USE ONLY Off Duty: Amount Received: IF ft:J 91c - Date: ~~s /1_" # P.37 ~(-r-r2-a5'2-7 ;0 NO. 13 VENDOR NUMBER VENDCR NAME CHECK DATE 04/21/05 CHECK NO. 00120329 08350 - 0 : CITY OF COLUMBIA HEIGHTS DATE INVOICE NUMBER DESCRIPTION P.O. NUMBER AMCUNT 04/19/05 04/19/05 2005-010 2005-011 117.50. ~ 916.50~: I /'0/, uO.3C/Q{)/ dll~w~ ?A1D~C: CITY OF COLm~BIA ~E:G~TS POLICE DEPARTMENT 559 MI~L STREET NE COL1~EIA HEIGHTS, i1N 55421 TOTAL AMOUNT PAID 1,03-1,.00 . :~. .,~.y '~- '~.~, ,-:. 1:1 ,..."-1to: 1::'11 :<t; ,. r.:-1'1!>\ljl.j =1:lJ.j:),:...; ~ (~;{l,l i;:' ._--:/. to;:~ :/. '-'1 "II J ill :.'-'111::; I i f: ~ ill f.'i::; O<Ii I ;11 ,'.','/' ~ t=l; I' /.1; I. . I 75.1592 .:.:.::~ :'i!":.~'.. ~. ;...... ":~;-- INDEPENDENT SCHOOL DISTRICT NO. 13 1400-49TH AVENUE N.E. COLUMBIA HEiGHTS. MINNESOTA ::5421 ~bank. CHEC< Dl~TE CHEer< ~JC. 312 303 Third Slreet Northwest East '3rano ForKS. MN 56721 04/21/05 120329 ?..W: ******1,034 Dollars 00 Cents CHECK AMOUNT $1,034.00 TO --:-HE ORDER OF: CITY OF COL~BIA HEIGHTS ATTN: POLICE DEP~RTME~IT 559 MILL STREET NE COL~BIA ~E:GHTS, 11N 55421 il...[...........J IIIII!'" ..:'[.[ ....;l.....":':~IIII: III ~ 20 j 2 9111 I: 0 9 ~ 2 ~ 5 9 2 71: ~ 5 2 ~ 0 0 0 0 7 b 2 ~ III P.38 /" / ./' INVOICE Columbia Heights Police Department Date: June 8,2005 h1voice #: 2005-017 Customer Name: fudependent School District #13 Address: 1440 49th Ave NE, Col. Hgts. MN 55421 Home Phone: Work Phone: } (Afternoon School Security Detail - April 2005) Attn: Finance Department Request for: Week 1- Apr. Week 2- Apr. Week 3- Apr. Week 4- Apr. 1 4-08 11-15 18-22 25-29 Police Officer for: Afternoon School Detail 5days x l.5hrs @ OT Rate .5days x 1.5hrs @ OT Rate 5days x 1.5hrs @ OT Rate 5 days x 1.5hrs @ OT Rate Total: $ 352.50 $ 352.50 $ 352.50 $ 352.50 $1410.00 BILLING INFORMATION Number of Officers: 20 Hours: 30 *2005 OT Wage Rate is $47.00 per hour. Total Due: $1410.00 Make checks payable to the ACity of Columbia Heights@. Please mail payment to: City of Columbia Heights PoliceDepartment,559MillStreetNE,ColumbiaHeights, MN 5542 I Officer(s) on Duty: FOR DEPARTMENTAL USE ONLY Off Duty: Amount Received: ,,0 :;;..- /5/1' C) . Date: t:,/ZO/oJ ( I ap/2/52.7 P.39 --"'~- ISO NO. 13 VENDOR NUMBER - VENDOR NAME 08350 - 0 : CITY OF COLUMBIA HEIGHTS CHECK DATE 06/15/05 CHECK NO. 00121327 / DATE INVOICE N~R DESCRIPTION P.O. NUMBER AMOUNT 06/14/05 2005-017 (/ 1,410.00 06/14/05 2005-018 1,762.50 - . PAID TO: CITY OF COLUMBIA HEIGHTS POLICE DEPARTMENT 559 MILL STREET NE COLUMBIA HEIGHTS, MN 55421 TOTAL AMOUNT PAID 3,172.50 .: I (","'1": 1::( I!~":'~ l-'Y!. .1{ .] 1t.]:1 ~ I. :'!.l"~ ~(c1 :{'ll J ~ I J :1!.l..~..: rl ~"'1 :UI 1111I :l~' I i ~; l ~.., ~ t II:1:(~ II; t ,,'.IN ,~; I ~; \.",. ~ ~ I ~ ", ',";. _.._' :_. r. , '. ~. .-: . ... .' ...- ..' ....... . INDEPENDENT SCHOOL DISTRICT NO. 13 1440-49TH AVENUE N.E. COLUMBIA HEIGHTS, MINNESOTA 55421 75-1592 [!I3bank. 303 Third Street Northwest East Grand Forks, MN 56721 CHECK DATE 06/15/05 CHECK NO. 121327 912 PA~ ******3.172 Dollars 50 Cents CHECK AMOUNT $3,172.50 TO THE ORDER OF: CITY OF COLUMBIA HEIGHTS ATTN: POLICE DEPARTMENT 559 MILL STREET NE COLUMBIA HEIGHTS, MN 55421 r..~ .................. .'.'. ........ ......'........ ................ ......... ...... ........ ........ ~:.::~:-::-::.::-::~.: '.' .:.' ..-::":':. ...:':.... .-.:-::.::.:>::~:-::~:.::.: . . . . . . . . . ~ . . . . . . . . ............ .'. .........~........... . . . . .. . .. . ~ . . . ~ . . . . . . . ........... .... ". .... '.' ........ ........... ",.."., .. . .,-. ...... ............ .' ....., ..,....... .....- - .. ..... .......... '.' '.' ........... . ~ . . . . . - . . . . . . :.;.;.;.....;.:._._;.:..:_..._~. '.;.;.;-;.: ........... .... ..... ....... .... .' ........... :.;..;.~.:.: .- .; ,': .. . :.::.:-.:-.:-.:- . "~":'~'.:'. .' ":' ..... . .. .'~ ~'." -... ":. . .:.:.:.~.:., III ~ 2 ~ :l 2 7111 I: 0 '1 ~ 2 ~ 5 g 2 ? I: . 5 2 .0 0 DO? r; 2 j III PAD J I p INVOICE Columbia Heights Police Department ,Date: June 8',2005 Invoice #: 2005-018 Customer Name: Independent School District #13 Address: 1440 49th Ave NE, Co!. Hgts. MN 55421 Work Phone: .J I f ~ql D~ Home Phone: (Afternoon School Security Detail - May/June 2005) Attn: Finance Department - Request for: Week 1- May Week 2- May Week 3- May Week 4- May Police Officer for: Afternoon School Detail 5days x 1.5hrs @ OT Rate 5days x l.5hrs @ OT Rate 5days x 1.5hrs @ OT Rate 2 days x 1.5hrs @ OT Rate (No Officer May 25,26,27) 31-Jun 3 4 days x 1.5hrs @ OT Rate 6-9 4 days x 1.5hrs @ OT Rate 1 2-06 9-13. 16- 20 23-27 $ 352.50 $ 352.50 $ 352.50 $141.00 Week 5- May Week 6- Jun Total: $282.00 $282.00 $1762.50 BILLING INFORMATION Number of Officers: 25 Hours: 37.5 *2005 OT Wage Rate is $47.00 per hour. Total Due: $1762.50 Make checks payable to the ACity of Columbia Heights@. Please mail paymentto:CityofColumbiaHeightsPoliceDepartment.559MilIStreetNE.ColumbiaHeights.MN 55421 FOR DEPARTMENTAL USE ONLY Officer(s) on Duty: 9I So (7b2 -- Off Duty: cbho / oS ( ( Amount Received: nl'lte: PAl ""'" /J -I UO/.J.::J/U::J 00121327 DATE INVOICE NU~ER DESCRIPTION P.O. NUMBER AMOUNT 06/14/05 2005-017 / 1,410.00 06/14/05 2005-018 1,762.50 i I . Pi\ID TO: CITY OF CqLUMBIA HEIGHTS POLICE DEPARTMENT 559 MILL STREET NE COLUMBIA HEIGHTS, MN 55421 TOTAL AMOUNT PAID 3,:'72.50 ~---" ~-----i_' . I - . - '" - I: I [",""1:",,: I::(t; ~11: T~ ~.....:. ':1'{ I] .'J:I ~IJ:1.:."{i1 ~(ti: ('111~ 'I : '~~t1~": r,\..'1 =.111111 :J:.' II ~: \~ y~,~ \1 1:1= ~ II :11,'.4'1'/" 1= ~ liT,'.' ~ i~ .. 75.1592 INDEPENDENT SCHOOL DISTRICT NO. 13 1440-49TH AVENUE N.E. COLUMBIA HEIGHTS, MINNESOTA 55421 r!!;'3bank. 303 Third Street Northwest East Grand Forks, MN 56721 CHECK DATE 06/15/05 CHECK NO. 121327 912 PAY: ******3,172 Dollars SO Cents CHECK AMOUNT $3,172.50 TO T~E ORDER OF: CITY OF COLUMBIA HEIGHTS ATTN: POLICE DEPARTMENT 559 MILL STREET ~E (::-:::::-:;:;::-:;:j7....:~j::;::.~..::;:;:;:.::.:::)1' .:.:..;..:.;.;.;.::; P.42 ~ / INVOICE oS 4~ ~.[,. ~ cVpP Y K/' / ;/0 Columbia Heights Police Department Date: March 15, 2005 Invoice #: 2005-008 Customer Name: Valley View PTA / Attn: Valerie Wiig Address: 800 49th Ave NE, Hilltop MN 55421 Home Phone: C/O: Principal Kaiser Work Phone: Request for: 1 Police Officers for: . 0 '(\j r,p- / or ( uS 1"'5" Valley View Carnival March 11,2005 1800-2100hrs. (Korts) BILLING INFORMATION Number of Officers: 1 Hours: 3 2005 Wage rate is $47. 00 per hour. Total Due: $141.00 Make checks payable to the ACity of Columbia Heights@. Please mail paymentto:CityofColumbiaHeightsPoliceDepartment.559MillStreetNE.ColumbiaHeights.MN 5542l Officer(s) on Duty: FOR DEPARTMENTAL USE ONLY Off Duty: Amount Received: .!{Iii 0<.:1 / / - r . Date: _ _ ~r 5 - ( (. C;;~ ~ fJ t:t- 2-c;,y P. 4 3v-- " ~~ !!!__.~'?"7~~~\:\"7":' ~~;'.~.-":"""="""""'''-~C=='~~~~-:~~'''''''''''~~~'''''='''''''''''.::,","".'C':~'~~''='''i''"'';'"'$''='' . " . ',vww.tcfe "'ress.com . . . ... VALLEY VIEW'PTAOF:CCLlJMSiA HEIGHTS,iNC 763-789-0638 NA .. 800 49TH AVE NE .. . . 'COlUM.8IAHEIG~~S~:M~5542~. .'. .. ....~..... . . i'ay...tO.the ~.. '........... -:1- ',(!.~,."'.' 'Orderof~" ...... . 2094 .:.5- q - . ". ........... os 17-7DDD/?910 10 . . 4852194934 . Date. .~. .. ... ... .. ~ I $ ILl!. 09 ..~- Jri'{~i.,:jjfj(j~-Mq~fJ;..4~dtJ-h'"a; Lfi~!' . , TCE. B A 1\.lTT.. eol MmqtietlBA....... ... , .1 7EUER~ r . . !ti..l ".n.MJnnaapoIS,MN 55402 ... . . . Mlnnesala'. Most Ccnvenlenl Bank'" '~12'J;CF-!WIK ." ...... ' .... .'" f'.. . . ..." 'F:; 2~or;~~ ~A~;~f.p~jll~~ [,'8 5' 2.~'" t1.' j"'ll~ ... ". '20g l,' . .. fJ;l ~-4..iiJ'..~ "'. P.44 ..."J .r~ INVOICE Columbia Heights Police Department Date: June 10, 2005 Invoice #: 2005-020 Customer Name: Address: CHBS 2004 All Night Party Committee-Attn: Brenda Eskola 1155 Lincoln Terr., Co!. Hgts., MN 55421 Work Phone: Home Phone: Request for: 1 CSO for: Murzyn Hall -CRRS 2005 All Night Party Security 6-09-05 (2030-0430) BILLING INFORMATION Number of Officers: 1 . Hours: 8 Wage is $22.00 per hour. Total Due: $176.00 Make checks payable to the ACity of Columbia Heights@. Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE,ColumbiaHeights, MN 55421 FOR DEPARTMENTAL USE ONLY Officer(s) on Duty: C. Okerstrom Off Duty: . Amount Received: $176.00 Date: 6-10-05 Paid - Ch#2042 PAS Ii CLASS OF 2005 TAMARA L. SCHMiTZ - COORDINATOR 2336 45TH AVE NE COLUMBIA HEIGHTS, MN 55421 Dale ":: .....;'\~ \~S 75-7350/2910 ?042 ~ ~ 0\ rI.:\r\.. FIRST COMMUNITY -'ffl-(" \ CRIlI>/TIINION _ 843 - 40th Ave. N.E., Columhia Ilciglll., PI,.1} 788-71a(r 2840 Coon Rapid, Blvd., Coon Rapid, (76]) ]2]~OO 123CJO En,ign Ave. N., Champlin (76J} 422-5055 Memo h\> ~ \\ ...: ,,\.c- ,- ~~? ~ I: 21i .07:1 SO :II: L~~~900 b 58 b 2011- "Real People You Can Bank o~.. .~ lIP - -- - .~--_. _. - $. "'-"'-\, .~1 lD ~::f~:~. r 0.'.11_0;1 0.. D.c.. P UBE,tlTY CITY COUNCIL LETTER Meeting of July 25,2005 AGENDA SECTION: Consent NO. ITEM: Authorize extension of contract with Auction House to auction excess City property, unclaimed /forfeited police evidence and found property. NO. 5-A-L\ ORlGINATING DEPARTMENT POLICE BY: Thomas M. JOhnSOl DATE: June 30, 2005 BACKGROUND On May 13, 2004, the City Council approved a one-year contract with Auction Masters of Maple Grove. During the past year, they have performed two auctions for us. The first was August 19, 2004, and the City received a check for $1,626.37; the second auction was April 21 , 2005, and the City received a check for $3,988.88. The Police Department was able to greatly reduce the personnel time involved with the auction by using Auction Masters instead of running the auction ourselves. Sergeant Dietz, who prepares the auction items, also feels we are obtaining better prices by going through the auction house. I have contacted Greg Christian, the owner of Auction Masters, and he has agreed to lock in for two years our Clli~ent commission rate of25%. Since we use City trucks and trailers to take the items to Maple Grove, I feel we have minimal costs involved in the auction, which results in a greater return to the City. ANALYSIS/CONCLUSION ill order to continue to save stafftime and costs to maximize the City's return, the Police Department is recommending that we enter into a two-year contract with Auction Masters of Maple Grove, Minnesota, with the commission to be 25% ofthe items auctioned for the City by Auction Masters for the period August 2005 to August 2007. RECOMMENDED MOTION: Move to authorize the City Manager and the Police Chiefto enter into a two-year contract (August 2005 to August 2007) with Auction Masters of Maple Grove for auctioning excess City property, unclaimed/forfeited police evidence, and found property with the commission to be set at 25% ofthe proceeds for both years ofthe contract. TMJ :m1d 05-130 COUNCIL ACTION: P.47 QiU ( cA n) S-.)../Gy 7 tb00 lJ d- ~ d- :J. 7 1 ~ / ~ ..-7 0 (- 9). 't~ \1,..~". '~~:iiBllniiBI'\W"'l~~_~ fllll:_.].I["":!J.!Jl.':l!.1!i!i1J~r:r.t~R'.rr:ilnJ:r-TIrn(;:r.nli~,7ii':rt:=:TFT:f.r:r;Ii:rn";"J't~r.ln~q"l]!:ll-J l:f 1'l'il;J1tf.'!.f'R:r:j' 1:}1\1i77! F;r;r;I,,",7~ ~ 1.-;.TjilTl"fl w,':,l-"1"".Il< -~.,. "'_"'~f"f"""""'T"""'l' '''~o;<fVW_\";''r.'f~ AUCTION ! MASTERS INC. I EXPLANATION AMOUNT 75-918/919 59972 PAY AMOUNT OF CHECK AMOUNT ))-I$I~cr'ilg.r8'1 I ~ ~ 00 STATE BANK OF ROGERS ROGERS, MN 55374-0127 -" ' ~1,?A)d-<,:~--/" " ~ ~_ .._11""'____ ..........._.._....._ll.",u.M.l.:""I!l1TIi1!~:!T'iT]1:TT;;i'nl1n~r:r.H'Qm":rr;r"":Tl'~n.T;pr;cr.r)"?uP'.T/i:P'!TI?I1 f~'''~~-r,,,,,"~-,''"''''''''''''''''''.'~~'-' ., ,....,.-~...... .,.r,;. . .. III 0 5 g g ? 2111 I: 0 g . gO g l. a . I: o 0 III L 7 B 2 2 III ,,-.(' CONSHGNMENT CONTRACT AUCTION MASTERS-r~ '/'"tt 19150TERRITORIAL ROAD, OSSEO, MN. 55369 (/UU lO. L~/J PHONE: (763) 428-2271 · WEBSITE: www.auctionmasters.comlr I J--' ~ / ., /). \ -r:.' , . /. . I fJ Received By L ~ /v d..'-{ _ I! - f Date cj,- ::1/J -. oS, C;:y/State e d /. 11 (~f-{' '" ,//!!/l Zip L;0~ Contract / 3 L/ Phone 1 (0 "5 - r1d~- 3'7)"0 ~-}/~l 0:J. List precise description of each article, including serial numbers of items as required by state law. Failure to list specially may result in errors in your payment. We DO NOT Accept Minimum Bids. Name Address - ':;'-e -e. L~s~ ' --:-- ~ I \ ("c.:\,\e,-.{ - ~ Li S:O~ 3 TERMS REGARDING SALE OF ITEMS The seller covenants and agrees that he has good title and the right to sell, and said goods are free from all incumbrances except as follows: (if none WRITE NONE) Item Mortgage or Lien Holder Address Approximate Unpaid Balance t5\ t..~ () I-A ~ ; / Auction Date 4'-)7-(j~ 'i - ,~"). '7 -() (":-;- Total ;}... & G.- -;-. 0 () -,,' s-.-:> ~O Final Net Total ~ ..J. Commission ~ &(P.J.~- & 6-,3 37 : Expenses Net /1'7tf.7S;- I Cf Cj (}. i 3 Check Amount ::3; 7 ~8-g-g' Seller agrees to provide merchantable title to all items sold and deliver title to purchasers. Seller agrees to hold harmless, the auc- tioneers against any claims of the nature referred to in this contract. I. Commission: Minimum Commission: $35.00, 25% on all items unless otherwise agreed upon by Auction Masters and the consignee. 2. Deposit required on used appliances, when requested. 3. Dumpster fee will be deducted for large, unsold items and tires. 4. Auction Masters reserves the right to sell items according to best judgment and to dumpster "no sale" items. S. Payment mailed within I () days after complete consignment is sold. No checks issued for items at the time they are sold. 6. Seller agrees to maintain personal property insurance on iteITIS consigned. :l Check this box if you are a dealet'. ______'kpb" ....... . . S' . -------- ! .:'. V' I'" P 49 ConsIgnee Ignntfffe- C.... . - . c2 0 CJ if CuLrEtUnL/ rn:.~~:t:!;'1SJ!,:1UJ..rs-Ja~J~~-"---r:== z.. ~_-=::=- ~:.-==.==.-:- ::::- ::.:..-.- _-. ._- :--.:~.::-:- .~=".~~ -:..:: -':':":~.':"-=-_~ -_~'.: :.:",~.;,:;". AUCTION ! MA~I~~~J~C. , The Mest 19150 TERRITORIAL ROAD OSSEO, MN 55369 H<JNE (763) 428-2271 },." Jl A EXPLANATION AMOUNT 75-918/919 58348 DOLLARS TO THE ORDER OF CHECK NUMBER CHECK AMOUNT ~)- 6.5Jlt $1 /6 Z .3''7 , I DESCRIPTION STATE BANK OF ROGERS ROGERS. MN 55374-0127 xAt-~rJ,~ 111058 j ~8111 1:0 9 ~ gO 9 ~8 11: o 0 III l. 7 8 2 2 III )0/-00 39/0/ P.50 - -- . , -t' '~~1.:1!~~I~-4~J~;.tT"..--..~~,...~~ ::~~~~~~~"~1-.~~.;;':.,., .~~~ ~~.~r.-~~'.-r-...::-._ /" d . CONS~GNMENT-CONTRACT5Aj: eo! fJ);rJ1 AUCTION MASTERS i9150 TERRITORIAL~, ~EOj.:f\1N 5~3.6? _.' PHONE: (763) 428-2271 · WEBSITE: wwW:alictionmasters.com , " r ~:~ ~~~.~S~(;;bJ-\~tt::ivedBY ~~Oc!J_-rsr7QAJ ~~ City/State Q.;> C. ~':; I n}J , Zip~ 5 q~ r Contract d.l \ . Phone; 7 -? 0 I List precise descript on of each article, including serial numbers of items a~ required by state law, Failure to list specially may result in errors in your payment. We DO NOT 1ccept Minimum Bids. ~f'"\.x/r0a L/$I OVQ(' 7G~-Lj::2X-g~cc; 1 U I / . ~ /1 j Ii / c.-j-- ~x..:.. /.7 ./CT,-,/ ~ h .;J "j L /S I TERMS REGARDING SALE OF ITEMS The seller covenants and agrees that he has good title and the right to sell, and said goods are free from all incumbrances except as follows: (if none'WRITE NONE) Item Mortgage or Lien Holder Address Approximate Unpaid Balance {..<' : !,.._~lI f ~, Auction Date Total 7' - I .1 -- jC: -- {] ~+ q -- ( ) '\ l-- 'r r..L .("" -./; .f), Commission /, ('> '. t", Final Net Total I. ' ~ . Expenses Jc.) Net f. c.-r C( -)-"7 c;./ ,). 7... 0 Check Amount (&,..2!,t?-57 Seller agrees to provide merchantable title to all items sold and deliver title to purchasers. Seller agrees to hold harmless, the auc- tioneers against any claims of the nature-referred to in this contract. _1. Commission: Minimum'C6";'tnissi.o'n: $35.00: 25% Qn all items unless otherwise ,agreed upon by ~ Auction Masters.-and the consfgn6~JI,.: "'-" ). \Deposit required on used appliances, when requested. 'Ii' ? i)1~7r~~ fe'e Wil~ be dedu~ed for large, 'unsoi~items and tires. :::~:;. '4. AQ.l.l~tiQ.J1'M~sters reserves the right to sell items according to best judgment and to dumpster "no sale" items. 5. Payment mailed ~ithi~ 10 days after complete consignment is sold. No checks issued for items at the time they are sold. 6. Selier agrees to maintain personal property insurance on items consigned. o Ch~ck ;his box if you are a dealer. . /} p~ l-i-~ {'"'. , / \ I_\... ('nnsicrnee Si!1n:1tllrf' I .~\.. '. ,..-''': .. -,t.~'.' ~( ("" - - .... CITY COUNCIL LETTER Meeting of: Julv 25, 2005 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER E;-A-5 APPROVAL NO: Fire ITEM: Approval of Rental Housing License BY: Gary Gorman BY: JtU~ Applications NO: DATE: July 20, 2005 DATE: Approval of the attached list of rental housing license applications, in that they have met the requirements of the Housing Maintenance Code. MOTION: Move to approve the items listed for rental housing license applications for July 25, 2005. I COUNCIL ACTION: P.52 Occupany I.D. Property Owner Name Sepiku Opportunities Columbia Village Silvio Guachichulca Greg Guimont Bernard Gulland Paul Haines Dennis Hanson Margaret Ingle Rochelle McCain Maynard Nielsen Scott Owens Gary Peterson Barbara Reed Carolyn Sery Bruce Smith 10013 30003 10089 20045 30051 30060 20059 30124 10087 30136 30146 20381 12093 10199 12005 07/20/2005 10:34 P.53 Property Address 508 40TH AVE 1675 44TH AVE 4420 JEFFERSON ST 4651 Taylor Street 97043 1/2 AVE 4225 CENTRAL AVE 3807 VAN BUREN ST 4347 UNIVERSITY AVE 4721 UNIVERSITY AVE 4733 UNIVERSITY AVE 4032 VAN BUREN ST 3713 BUCHANAN ST 4524 FILLMORE ST 3828 Reservoir Blvd 3800 Tyler Street Page 1 CITY COUNCIL LETTER Meeting of: July 25,2005 AGENDA SECTION: NO: s- - A -G ORIGINATING DEPT.: License Department CITY MANAGER APPROVAL ITEM: License Agenda BY: Shelley Hanson. J\' ~, DATE: July 22, 2005 (j)\ NO: BACKGROUND/ANALYSIS Attached is the business license agenda for the July 25, 2005 City Council meeting. This agenda consists of applications for Contractor licenses for 2005. At the top of the license agenda you wi11notice a phrase stating *Signed Waiver Fonn Accompanied Application. This means that the data privacy form has been submitted as required. Ifnot submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for July 25,2005 as presented. COUNCIL ACTION: P.54 TO CITY COUNCIL July 25, 2005 *Signed Waiver Form Accompanied Application 2005 BUSINESS LICENSE AGENDA CONTRACTORS LICENSES BLDG *VSI Construction * All Brite Sign *Shoemaker Septic 11751 Troy Ln, Maple Grove 13325 Commerce Blvd, Rogers 9127 State Hwy 25, Monticello P.55 $60.00 $60.00 $60.00 CITY OF COLUMBIA HEIGHTS FINANCE DEPARTMENT COUNCIL MEETING OF:~ 25, 2DDS STATE OF MINNESOTA COUNTYOFANOKA CITY OF COLUMBIA HEIGHTS Motion to approve payment of bills out of the proper funds, as listed in the attached check register covering Check Number J 1':3 57<6 through I {37Sg- in the amount of $ .1..1..2Jj:lJL. These checks have been examined and found to be legal charges against the CITY OF COLUMBIA HEIGHTS, and are hereby, recommended for payment. P.56 5 - A -l ACS FINANCIAL SYSTEM 07/22/2005 08:29:02 Check History CITY OF COLUMBIA HEIGHTS GL050S-V06.70 COVER PAGE GL540R ******************************************************************************* * * * * C 0 U N C I L * * * * * * * * C 0 U N C I L * * * * * * * * C 0 U N C I L * * * * * * * * C 0 U N C I L * * * * ******************************************************************************* Report Selection: Optional Report Title.......07/25/05 COUNCIL LISTING INCLUSIONS: Fund & Account.. . . . . . . . . . . . . thru Check Date. . . . . . . . . . . . . . . . . . Source Codes................ Journal Entry Dates......... Journal Entry Ids........... Check Number. . . . . . . . . . . . . . . . proj ect. . . . . . . . . . . . . . . . . . . . . Venaor. . . . . . . . . . . . . . . . . . . . . . Invoice. . . . . . . . . . . . . . . . . . . . . Purchase Order.............. Bank....................... . )[gucher .................... . leased Date............... CJ1 :!ared Date. . . . . . . . . . . . . . . . "'l thru thru thru thru 113578 thru 113758 thru thru thru thru thru thru thru thru Run Instructions: Jobq Banner Copies Form Printer Hold Space LPI J COUNCIL 02 P4 Y S 6 Lines CPI CP SP 066 10 Y Y ACS FINANCIAL SYSTEM 07/22/2005 08 BANK VENDOR Check History 07/25/05 COUNCIL LISTING CHECK NUMBER CITY OF COLUMBIA HEIGHTS GL540R-V06.70 PAGE 1 BANK CHECKING ACCOUNT AADLAND/SHERRY ACE ICE COMPANY AMERICAN BOTTLING COMPAN ANOKA COUNTY HIGHWAY DEP BEARD/DE ANN BEM CONSULTING BLOODSAW/DWAYNE CARLSON/PAT CHISAGO LAKES DISTRIBUTI CHOICE POINT SERVICES CITY WIDE WINDOW SERVICE CURRAN/CARLOS DAVES SPORT SHOP DEEP ROCK WATER COMPANY DEPT OF LABOR & INDUSTRY DEX MEDIA EAST LLC FARNER-BOCKEN FINE WINES FROM EUROPE GENUINE PARTS/NAPA AUTO GORMAN/GARY GREENHALGH/TOM GRIGGS-COOPER & CO HILLINGHAM/DEBBIE HOLMES/TODD IBRAHIM/KHAN KRUSE/PAUL MATHSON/BEN NAWROCKI/BRUCE SAM I S CLUB SCOTT/LARRY SEAWELL/DONNA SUNT/IRENE SYKE!TRICIA VESCIO/MARK WIGGINS/SHERRY WINGER/CHRISTINE AARP ACE ICE COMPANY AMERICAN BOTTLING COMPAN BELLBOY BAR SUPPLY BELLBOY CORPORATION BENSON/MICHAEL BRAY/LIZ D'VINE WINE DISTRIBUTORS EAST SIDE BEVERAGE CO EDLUND/DORINDA EDWARDS/JOVEDA ~ Ul 00 113578 113579 113580 113581 113582 113583 113584 113585 113586 113587 113588 113589 113590 113591 113592 113593 113594 113595 113596 113597 113598 113599 113600 113601 113602 113603 113604 113605 113606 113607 113608 113609 113610 113611 113612 113613 113614 113615 113616 113617 113618 113619 113620 113621 113622 113623 113624 AMOUNT 35.00 1,218.12 277.35 150.00 35.00 460.00 250.00 35.00 2,826.23 168.00 40.47 434.36 210.87 97.95 10.00 48.70 12,251. 89 1,021.00 51.12 69.01 36.00 34,662.43 35.00 35.00 500.00 35.00 106.99 714.26 26.95 69.85 35.00 35.00 11. 00 35.00 35.00 35.00 200.00 549.56 407.38 91. 50 4,014.85 156.87 20.94 570.90 64,424.45 910.06 15.00 ACS FINANCIAL SYSTEM 07/22/2005 08 BANK VENDOR Check History 07/25/05 COUNCIL LISTING CHECK NUMBER AMOUNT CITY OF COLUMBIA HEIGHTS GL540R-V06.70 PAGE 2 BANK CHECKING ACCOUNT EXTREME BEVERAGE FRATTALONE COMPANIES INC GENUINE PARTS/NAPA AUTO GUTIERREZ/ANGELICA HOHENSTEINS INC JOHNSON BROS. LIQUOR CO. JOHNSON/THOMAS M KELLY/MINDY KIWI KAI IMPORTS MN DEPT OF LABOR & INDUS NEEDHAM DISTRIBUTING CO ONVOY PETTY CASH - KAREN MOELL PHILLIPS WINE & SPIRITS PLYMOUTH PLAYHOUSE PRINT CENTRAL QUALITY WINE & SPIRITS SPECIALTY WINES & BEVERA TIEMANN/PATTI WINE COMPANY/THE WINE MERCHANTS XCEL ENERGY (N S P) CITY OF COLUMBIA HEIGHTS - ACE HARDWARE ACME TYPEWRITER ALL SAFE FIRE & SECURITY ALLIED WASTE SERVICES AMERIPRIDE ANOKA COUNTY ANOKA COUNTY SHERIFFS DE ANOKA CTY - CENTRAL COMM ASPEN EQUIPMENT ASPEN MILLS, INC. BAKER & TAYLOR BAKER & TAYLOR ENTERTAIN BARNA GUZY & STEFFEN LTD BARNES & NOBLE INC BAUER BUILT TIRE & BATTE BEISSWENGER'S HARDWARE BIFF'S,INC. BOOK WHOLESALERS INC BOYER TRUCK PARTS BRODART CATCO PARTS SERVICE CENTER POINT ENERGY CENTRAL RENTAL CINTAS FIRST AID-SAFETY ~ U1 \0 113625 113626 113627 113628 113629 113630 113631 113632 113633 113634 113635 113636 113637 113638 113639 113640 113641 113642 113643 113644 113645 113646 113647 113648 113649 113650 113651 113652 113653 113654 113655 113656 113657 113658 113659 113660 113661 113662 113663 113664 113665 113666 113667 113668 113669 113670 113671 640.00 5,758.76 13 .14 10.00 4,443.45 29,719.70 547.35 5.00 2,745.85 20.00 229.50 59.99 144.46 13,068.69 100.00 270.30 16,144.21 3,158.25 25.00 594.90 2,697.50 50.62 269,600.70 194.45 125.00 65.91 119.77 106.73 21.10 149.10 313.50 165.01 1,270.18 3,963.21 22.46 13,592.00 44.80 119.93 27.60 1,790.25 117.81 36.66 248.59 3.20 63.56 130.34 34.08 ACS FINANCIAL SYSTEM 07/22/2005 08 BANK VENDOR Check History 07/25/05 COUNCIL LISTING CHECK NUMBER CITY OF COLUMBIA HEIGHTS GL540R-V06.70 PAGE 3 BANK CHECKING ACCOUNT CITY PAGES COLE INFORMATION SERVICE COLUMBIA HEIGHTS RENTAL COLUMBIA PARK MEDICAL GR COMMERCIAL POOL-SPA SUPP CSC CREDIT SERVICES DAHLGREN SHARDLOW & UBAN DANKA OFFICE IMAGING DAVIES WATER EQUIPMENT C DEEP ROCK WATER COMPANY DEMCO, INC. DIAMOND VOGEL PAINTS DOYLE LOCK SUPPLY EHLERS & ASSOCIATES INC EMBROIDERY & MORE EMERGENCY APPARATUS MAIN ENVIRONMENTAL SYSTEMS RE EULL MANUFACTURING COMPA FLOORS NORTHWEST INC. G & K SERVICES GALE GROUP/THE GENUINE PARTS/NAPA AUTO GIS RANGERS GOODIN CO. GRAFIX SHOPPE GREATER METROPOLITAN HSG H & L MESABI HOME DEPOT #2802 HONEYWELL INC HYDRANT SPECIALIST IDEAL ADVERTISING INC. INSTRUMENTAL RESEARCH IN IPC PRINTING ITL PATCH COMPANY INC J H LARSON ELECTRIC COMP JANWAY KLOIBER, JOSEPH LAKE RESTORATION INC LEXISNEXIS MATTHEW BENDE LOWRY CENTRAL BOWLERS LYLE SIGNS INC LYNDE COMPANY MAC QUEEN EQUIPMENT CO. MARTIN-MCALLISTER MEDTOX LABORATORIES INC MENARDS CASHWAY LUMBER-F METRO WELDING SUPPLY ~ 0\ o 113672 113673 113674 113675 113676 113677 113678 113679 113680 113681 113682 113683 113684 113685 113686 113687 113688 113689 113690 113691 113692 113693 113694 113695 113696 113697 113698 113699 113700 113701 113702 113 703 113704 113705 113706 113707 113708 113709 113710 113 711 113712 1l37l3 113714 113715 113716 113717 113718 AMOUNT 450.00 318.95 100.11 200.00 65.43 25.00 5,880.35 43.48 730.38 60.55 630.08 37.46 22.34 793.75 l33.48 2,963.95 1,114.30 110.76 1,208.61 725.33 811.37 816.84 5,051.73 80.09 160.55 15,000.00 663.50 37.74 17,963.00 532.50 1,026.00 150.00 454.19 371.53 182.14 66.04 59.95 392.75 110.00 459.03 103.92 71.78 285.09 350.00 57.60 273.17 37.50 ACS FINANCIAL SYSTEM 07/22/2005 08 BANK VENDOR Check History 07/25/05 COUNCIL LISTING CHECK NUMBER CITY OF COLUMBIA HEIGHTS GL540R-V06.70 PAGE 4 AMOUNT BANK CHECKING ACCOUNT METROCALL - ATT MESSAGIN 113719 27.36 METROPOLITAN COUNCIL WAS 113720 64,197.88 MIDWAY FORD 113721 1,054.98 MIDWEST ASPHALT CO. 113722 495.08 MINNEAPOLIS OXYGEN CO. 113723 10.86 MINNEAPOLIS SAW CO. 113724 76.79 MN DEPARTMENT OF PUBLIC 113725 360.00 NEEHAN FOUNDRY CORP 113726 2,151.64 NORTHERN WATER WORKS SUP 113727 218.09 O'GARA/ANDREW 113728 45.00 OFFICE DEPOT 113729 1,286.63 ONE-CALL CONCEPT-GOPHER 113730 431.75 ORIENTAL TRADING COMPANY 113731 36.80 PATCHIN MESSNER & DODD 113732 4,750.00 PEPSI-COLA-7 UP 113733 384.00 PIONEER PRESS 113734 49.79 PREMIUM WATERS INC 113735 44.60 PROSOURCE TECHNOLOGIES I 113736 54,129.48 QUICKSILVER EXPRESS COUR 113737 26.83 RACO INDUSTRIES INC 113738 86.93 RANDOM HOUSE, INC 113739 72.00 RAPID GRAPHICS & MAILING 113740 4,566.00 ~ REED BUSINESS INFORMATIO 113741 228.26 RES SPECIALTY PYROTECHNI 113742 6,000.00 0\ ROBINSON LANDSCAPING INC 113743 304.65 ,...,. ROSEDALE CHEV 113744 93.05 ROYAL CONCRETE PIPE INC 113745 1,442.92 ST JOSEPH'S EQUIPMENT 113746 359.57 STANDARD & POOR'S CORP. 113747 583.45 STAPLES BUSINESS ADVANTA 113748 265.17 STATE TREASURER BLD 113749 1,886.04 STREICHER'S GUN'S INC/DO 113750 201. 42 SUBURBAN AIR 113751 770.00 SUN PUBLICATION 113752 260.38 SYSTEMS SUPPLY INC. 113753 257.31 TAUTGES, REDPATH, & CO., 113754 4,385.20 TBS OFFICE AUTOMATIONS 113755 21. 22 TERMINAL SUPPLY CO, INC 113756 12.98 VECTOR INTERNET SERVICES 113757 150.00 VERIZON WIRELESS 113758 6.06 713,144.16 *** ACS FINANCIAL SYSTEM 07/22/2005 08 BANK VENDOR REPORT TOTALS: ~ 0\ N CITY OF COLUMBIA HEIGHTS GL540R-V06.70 PAGE 5 Check History 07/25/05 COUNCIL LISTING CHECK NUMBER AMOUNT 713,144.16 RECORDS PRINTED - 000757 ACS FINANCIAL SYSTEM 07/22/2005 08:29:05 Check History CITY OF COLUMBIA HEIGHTS GL060S-V06.70 RECAP PAGE GL540R FUND RECAP: FUND DESCRIPTION 101 201 203 213 225 235 240 261 402 415 420 601 602 603 604 609 651 652 701 720 880 ~l . 3 O\~ CJJ3 887 DISBURSEMENTS GENERAL COMMUNITY DEVELOPMENT FUND PARKVIEW VILLA NORTH PARKVIEW VILLA SOUTH CABLE TELEVISION RENTAL HOUSING LIBRARY TWENTY-FIRST CENTURY GRANT STATE AID CONSTRUCTION CAPITAL IMPRVMT - PIR PROJ CAP IMPROVEMENT-DEVELOPMENT WATER UTILITY SEWER UTILITY REFUSE FUND STORM SEWER UTILITY LIQUOR WATER CONSTRUCTION FUND SEWER CONSTRUCTION FUND CENTRAL GARAGE DATA PROCESSING PERMIT SURCHARGE CONTRIBUTED PROJECTS-REC CONTRIBUTED PROJECTS-GEN INSURANCE ESCROW FLEX BENEFIT TRUST FUND 56,045.94 1,742.81 175.41 87.70 175.41 15,000.00 9,228.90 188.98 150.00 754.48 70,446.40 2,347.86 65,311. 88 470.59 4,336.03 200,100.54 134.83 1,001.10 5,970.09 209.99 1,886.04 1,367.21 530.98 1,000.00 269,704.00 4,776.99 713,144.16 TOTAL ALL FUNDS BANK RECAP: BANK NAME DISBURSEMENTS BANK CHECKING ACCOUNT TOTAL ALL BANKS 713,144.16 713,144.16 CITY COUNCIL LETTER Meeting of July 25, 2005 AGENDA ORlGINA TING DEPARTMENT: CITY MANAGER SECTION: roA Fire APPROVAL NO: ITEM: Close Hearing BY: Gary Gorman BY:W;t%l- Rental License Revocation DATE: July 20, 2005 DATE: NO: The matter of the revocation of the license to operate a rental unit(s) within the City of Columbia Heights against Shirley Apollo regarding rental property at 1132-34 45th Avenue NE. for failure to meet the requirements of the Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of July 25, 2005. The public hearing on this property may now be closed in that the violations on the property have been corrected. RECOMMENDED MOTION: Move to close the public hearing regarding the revocation or suspension of the rental license held by Shirley Apollo regarding rental property at 1132-34 45th Avenue NE. in that the violations have been corrected. P.64 CITY COUNCIL LETTER U pJO-tL Meeting of July 25, 2005 AGENDA (y75 ORIGINATING DEPARTMENT: CITY MANAGER SECTION: Fire APPROVAL NO: ITEM: Close Hearing BY: Gary Gorman BY: Rental License Revocation DATE: July 25, 2005 DATE: NO: The matter of the revocation of the license to operate a rental unite s) within the City of Columbia Heights against Peters Place Apartments, LLC regarding rental propeliy at 1000 Peters Place NE. for failure to meet the requirements of the Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of July 25, 2005. The public hearing on this propeliy may now be closed in that the violations on the property have been corrected. RECOMMENDED MOTION: Move to close the public hearing regarding the revocation or suspension of the rental license held by Peters Place Apartments, LLC regarding rental propeliy at 1000 Peters Place NE. in that the violations have been corrected. CITY COUNCIL LETTER lAfJm Meeting of July 25, 2005 AGENDA Cae ORIGINATING CITY SECTION: DEPARTMENT: Fire MANAGER APPROVAL NO: ITE Continue Hearing BY: Gary Gorman BY: M: Rental License Revocation DATE: July 25, 2005 DATE: NO: The matter of the revocation of the license to operate a rental unites) within the City of Columbia Heights against Shahdi Hosain regarding rental propeli)' at 1026 40th Avenue NE for failure to meet the requirements ofthe Residential Maintenance Codes was previously scheduled to commence at the City Council meeting of July 25, 2005. We are asking that the public hearing on this property be continued in that the owner did not received proper notification of the City Council hearing. The Columbia Heights Fire Depaliment will serve proper notice on all interested paliies and continue the public hearing to the next City Council meeting. RECOMMENDED MOTION: Move to continue the public hearing regarding the revocation or suspension of the rental license held by Shahdi Hosain regal"ding rental propeli)' at 1026 40th Avenue until the City Council meeting of August 8, 2005 so that all interested paliies can be properly notified. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of July 25, 2005 AGENDA SECTION: Resolutions/Ordinances ORIGINATING DEPARTMENT: CITY MANAGER lob Fire APPROVAL NO: ITEM: Adopt Resolution For Revocation BY: Gary Gorman BY: //&1. ! DATE: July 20, 2005 DATE: NO: 2005-42 Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against Sunshine Manal!ement regarding rental property at 1000 Peters Place NE. for failure to meet the requirements of the Residential Maintenance Codes. RECOMMENDED MOTION: Move to waive the reading of Resolution No.2005-42, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2005-42, Resolution of the City COlmcil of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5AA08(l) of the Rental License held by Sunshine Management Regarding Rental Property at 1000 Peters Place NE. COUNCIL ACTION: P.65 CDL P IRE BI EIG TS DEPARTM.ENT 555 Mill Street NE - Columbia Heights, MN 55421 - 763-706-3650 _ Fax 763-706-3651_ Inspections 763-706-3656 _ TDD 763-706-3692 June 15, 2005 Slmshine Management P.O. Box 120728 New Brighton, MN 55112 In May, we received your license application for your property at 1000 Peters Place NE in Columbia Heights. As you may know, we have had some issues regarding this property. On Jlme 9, 2005 an inspection was made of the entire property with a significant number of violations found. The violation notice will be coming to you in a separate notice. My concern today is that a question has arisen on who actually owns the property. According to Anolca County records Peters Place Apartments LLC owns the property. The application submitted was incorrect. A management company cannot be listed as an owner unless it is the owner of record. Also, with a Limited Liability Corporation we need to have a corporate officer listed by name along with the other personal information asked for on the application. The same corporate officer needs to sign the application. Sunshine Management can continue to be listed on the application as the entity to contact for inspections and to mail inspection paperwork to. I am sending a new, blank license application along with this letter. The completed application needs to be returned to us by June 28, 2005 or the property will be scheduled for a license revocation hearing. Please contact me if you have any further questions regarding this application or the recent inspections. Sincerely, Columbia Heights Fire Department Gary Gorman Fire Chief GG:cf 05-91 P.66 The City of Columbia Heights does not discriminate on the basis of disability In employment or the provision of services. Equal opportunity employer. RESOLUTION 2005-42 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY SUNSHINE MANAGEMENT (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 1000 PETERS PLACE NE, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1 )(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON JULY 12, 2005 OF A PUBLIC HEARING TO BE HELD ON JULY 25, 2005. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on June 15, 2005, Gary Gonnan, Fire Chief for the City of Columbia Heights, sent a letter requesting an new rental license application be submitted for the property address listed above. An compliance letter listing the violation was mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 2. That on June 28, 2005, Gary Gonnan, Fire Chief for the City of Columbia Heights, spoke with a property manager regarding the re-submittal of a rental license application and was assured that it would be provided shortly. 3. That on July 12, 2005, office staff notified Fire Chief Gary Gonnan that Sunshine Management had not provide the requested infonnation on a new rental license application. A Statement of Cause was mailed by certified mail to the owner at the address listed on the Rental Housing License Application. 4. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to- wit: a. FAILURE TO SUlVIBIT THE REQUIRED OWNER INFORMATION ON A RENTAL LICENSE APPLICATION. 5. That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice ofthis hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). ORDER OF COUNCIL 1. The rental license belonging to the License Holder described herein and identified by license number F6978 is hereby revoked! suspended (cross out one); 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revokinCT th~ license as held by License Holder. CONCLUSIOf-!> ~F COUNCIL Th!'lt thP hlll1nlna l"l'!'Itpn !'It 1 000 P"t"r., PI",,,,, N~ ';,,;n ";"l.,t;,,n "-tth'" .....r"~T;";"n" of the Columbia Heights City Code as set fOlih in the Compliance Order attached hereto, 2. That all relevant parties and parties in interest have been duly served notice ofthis hearing and any other hearings relevant to the revocation or suspension ofthe license held by License Holder. 3. That all applicable rights and periods of appeal as relating to the license holder, owner, occupant or tenant as the case may be, have expired or such rights have been exercised and completed. day of 2005 Passed this Offered by: Second by: Roll Call: Mayor Gmy L. Peterson ' Attest: Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary P.68 CITY COUNCIL LETTER Meeting of July 25,2005 AGENDA SECTION: Resolutions/Ordinances ORIGINATING DEPARTMENT: CITY MANAGER 10(, Fire APPROVAL NO: ITEM: Adopt Resolution For Revocation BY: Gary Gorman BY: t/t//~ DATE: July 20, 2005 DATE: NO: 2005-43 Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against Shadi Hosain regarding rental property at 1026 40th Avenue NE. for failure to meet the requirements ofthe Residential Maintenance Codes. RECOMMENDED MOTION: Move to waive the reading of Resolution No.2005-43, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2005-43, Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5AA08(l) of the Rental License held by Shadi Hosain Regarding Rental Property at 1026 40th Avenue NE. COUNCIL ACTION: P.69 RESOLUTION 2005-43 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY SHARDI ROSAIN (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 1026 40TH AVENUE NE, COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1 )(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON JUNE 14, 2005 OF A PUBLIC HEARING TO BE HELD ON JULY 25, 2005. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on March 22, 2005, Matt Field and Rich Hinrichs, inspectors for the City of Columbia Heights, inspected the property and noted four violations. Compliance orders listing the violation were mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 2. That on May 24, 2005, Matt Field and Rich Hinrichs, inspectors for the City of Columbia Heights, reinspected the property and noted four violations. Compliance orders listing the violation were mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 3. That on June 14,2005, Matt Field and Rich Hinrichs, inspectors for the City of Columbia Heights, reinspected the property and noted four violations. Compliance orders listing the violation were mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 4. That on July 20, 2005, Matt Field and Rich Hinrichs inspected the property and noted three violations. Compliance orders and a Statement of Cause were mailed by certified mail to the owner at the address listed on the Rental Housing License Application. 5. That based upon said records ofthe Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to- wit: a. FAILURE TO CORRECT VIOLATION OF THE RESIDENTIAL MAINTENANCE CODE: l..Shall patch the sheetrock on the ceiling in the laundry room. 2.. Shall have all fire extinguishers in the building serviced by an approved company....MUFC Section 1001.5.2 3..Shall install a extension pipe on the water heater relief valve. Code is relief valve shall be a minimum of 18 inches from the floor. P.70 b. FAILURE TO SUBMIT R.M.r~SPECTION FEES OF $500.00 6. That all parties, including the License Holder and any occupants or tenants, have been given the appropliate notice of this healing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). ORDER OF COUNCIL 1. The rental license belonging to the License Holder desclibed herein and identified by license number F6325 is hereby revoked/suspended (cross out one); 2. The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; 3. All tenants shall remove themselves from the premises within 60 days fl.'om the first day of posting of this Order revoking the license as held by License Holder. CONCLUSIONS OF COUNCIL 1. That the building located at 1026 40th Avenue NE. is in violation of the provisions of the Columbia Heights City Code as set forth in the Compliance Order attached hereto, 2. That all relevant parties and parties in interest have been duly served notice of this healing and any other heatings relevant to the revocation or suspension of the license held by License Holder. 3. That all applicable lights and peliods of appeal as relating to the license holder, owner, occupant or tenant as the case may be, have expired or such lights have been exercised and completed. Passed this day of 2005 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Attest: Patlicia Muscovitz, CMC Deputy City Clerk/Council Secretary P.71 CITY COUNCIL LETTER Meeting of: 7/25/05 AGENDA SECTION: BID CONSIDERATION NO: 1/3 i ITEM: RESOLUTION ACCEPTING BIDS AND AWARDING A CONTRACT FOR CITY PROJECT #0404: 2005 HUSET P ARKW A Y AREA IMPROVEMENTS ORIGINATING DEPARTMENT: CITY MANAGER PUBLIC WORKS BY: K. Hansen \f::1.t.--.. DATE: 7/21/05 ~ Background: On June 13,2005, the City Council authorized advertisement for bids and ordered the improvement hearing for Huset Parkway Plans and specifications were advertised for bids in the Focus on June 23, June 30 and July 7 and in the Construction Bulletin on June 24, July 1 and July 8. Twenty-six companies (13 contractors and 13 suppliers) requested copies of the bidding documents. Five bids were received and publicly read aloud at the July 20,2005 bid opening. A copy of the bid opening minutes is attached and a detailed copy of the complete bid tabulation is available from the City Engineer. Analysis/Co n elusions: Frattalone Companies submitted the low base bid, in the amount of $2,553,803.92. Alternate bids were received for: 1) A colored luminous ring for the Circa Street lights; and 2) Substituting HDPE for Rep storm sewer pipe material. The low base bid is approximately 16% under the Engineer's Estimate of$3,075,000. Bidder Frattalone Companies Veit & Company Forest Lake Contracting Inc. Park Construction Midwest Asphalt Total Bid $2,553,803.92 $3,140.870.51 $3,166,435.75 $3,185,388.85 $3,756,086.40 Add Alternate 1 $9,000 $9,150 $9,000 $8,235 $8,775 Add /(Deduct) Alternate 2 12,000 180 16,200. (1,432.80) 2,295 Staff is recommending accepting Alternate 1 adding $9,000.00 to the base bid. With Alternate 1, Frattalone Companies Inc. submitted the low, responsible, qualified bid in the amount of$2,562,803.92. Based upon the low bid from Frattalone Companies, staff is recommending contract award of the base bid with Alternate 1, with the following construction funding sources: Base Bid AIL 1 Roadway and Streetscaping City State Aid Developer Assessments $ 674,183 $1,467,757 $9,000 Utility Construction Funds Water Construction Storm Sewer Construction Sanitary Sewer Construction Park Development $ 195,929 $ 97,250 $ 82,255 $ 36,430 COUNCIL ACTION: P.72 CITY COUNCIL LETTER Meeting of: 7/25/05 AGENDA SECTION: BID CONSIDERATION ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: RESOLUTION ACCEPTING BIDS AND BY: K. Hansen BY: AWARDING A CONTRACT FOR CITY PROJECT #0404: DATE: 7/21/05 DATE: 2005 HUSET P ARKW A Y AREA IMPROVEMENTS Continued - Page 2 Due to the low bid received, these funding numbers are substantially less than the funding amounts presented at the Public Improvement Hearing on June 13th, 2005. Recommended Motion: Move to waive the reading of Resolution No. 2005-41, there being ample copies available to the public. Recommended Motion: Move to approve and adopt Resolution No. 2005-41, accepting bids and awarding the bid for Huset Parkway Area Improvements, City Project #0404 to Fratialone Companies Inc. of 81. Paul, Minnesota, based on their low qualified bid in the amount of$2,553,803.92 adding Alternate 1 in the amount of$9,000 for the addition ofIuminous rings on the street lights; and, authorize the Mayor and City Manager to enter into an agreement for the same. KH:jb Attachment: Bid Opening Minutes Resolution Engineer Recommendation letter COUNCIL ACTION: P.73 RESOLUTION NO. 2005-41 RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE 2005 HUSET PARKWAY AREA IMPROVEMENTS CITY PROJECT #0404 WHEREAS, pursuant to an advertisement for bids for City Project No. 0404, Huset Parkway Area Improvements, bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Bidder Frattalone Companies Veit & Company Forest Lake Contracting Inc. Park Construction Midwest Asphalt Total Bid $2,553,803.92 $3,140,870.51 * $3,166,435.75 * $3,185,388.85 $3,756,086.40* Add Altemate 1 $9,000 $9,150 $9,000 $8,235 $8,775 Add /(Deduct) AItemate 2 12,000 180 16,200 (1,432.80) 2,295 * Denotes corrected bid WHEREAS, it appears that Frattalone Companies Inc., 3025 Spruce Street, Little Canada, MN 55117, is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Frattalone Companies Inc., in the name of the City of Columbia Heights, for the 2005 Huset Parkway Area Improvements, City Project 0404, according to plans and specifications therefore approved by the Council. 2. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of the sllccessful bidder and the next lowest bidder shall be retained until the contract has been signed. 3. City Project 0404 shall be funded with Developer Assessments, Municipal State Aid, Utility Construction funds, and Park Development funds. Dated this 25th day of July, 2005. Offered by: Seconded by: Roll Call: CITY OF COLUMBIA HEIGHTS By: Gary Peterson, Mayor Patricia Muscovitz, Deputy City Clerk . P.74 CITY OF COLUMBIA HEIGHTS Minutes of Bid Opening on Wednesday, July 20,2005 2005 Huset Parkway Area Improvements City Project 0404 Pursuant to an advertisement for bids for 2005 Huset Parkway Area Improvements, City Project #0404, an administrative meeting was held on July 20,2005, at 10:00 a.m. for the purpose of bid opening. Bids were opened and read aloud. Attending the meeting were: Terri Buckley, Frattalone Companies Trish, Forest Lake Contracting, Inc. Gary/Teresa, Veit & Company Inc. John Halquist, Park Construction Mark, Midwest Asphalt Sue Mason, SEH Randy Schumacher, Community Development Bob Streetar, Community Development Kevin Hansen, Public Works Director/City Engineer Joanne Baker, Public Works Secretary Bids were opened and read aloud as follows: Bidder Frattalone Companies Veit & Company Forest Lake Contracting Inc. Park Construction Midwest Asphalt Add Altemate 1 $9,000 $9,150 $9,000 $8,235 $8,775 Total Bid $2,553,803.92 $3,150,000.00 $3,126,435.75 $3,185,388.85 $3,756,080.00 Re ec~ly S(3~ Joanne Baker Public Works Secretary jb P.75 Add !(Deduct) Alternate 2 12,000 180 16,200. (1,432.80) 2,295 SEH July 20, 2005 RE: Columbia Heights, Minnesota Huset Parkway Area Improvements S.A.P. No. 113-110-08; 113-107-12 City Project No. 2004-04 SEHNo. A-COLHT0403.01 14.00 Mr. Kevin Hansen Director of Public Works City of Columbia Heights 590 40th Avenue NE Columbia Heights, MN 55421-3878 Dear Mr. Hansen: On Wednesday, July 20, 2005, at 10:00 a.m., five bids were received for the referenced project. Please find enclosed the bid tabulation detailing the results. A summary is shown below in order of Base Bid and Base Bid plus Alternate 1. Contractor Base Bid Base Bid + Alt 1 1 Frattalone Companies Inc. $ 2,553,803.92 $ 2,562,803.92 2 Veit & Company Inc. $ 3,140,870.51 * $ 3,150,020.51 3 Forest Lake Contracting Inc $ 3,166,435.75 * $ 3,175,435.75 4 Park Construction Company $ 3,185,388.85 $ 3,193,623.85 5 Midwest Asphalt Corp $ 3,756,086.40 * $ 3,764,861.40 Engineer's Estimate $ 3,075,953.35 $ 3,085,703.35 * Denotes correctedjigure Based on the Base Bid, the low bid received was submitted by Frattalone Companies, Inc., of St. Paul, Minnesota in the amount of$2,553,803.92. Add Alternate 1 considered the addition of blue luminous rings on the street lights. Alternate 1 amounts ranged from $9,150 to $8,235. Frattalone Companies had an add alternate of $9,000 for this item. Frattalone Companies, Inc. has been working on various projects for the City of Columbia Heights over the past two years. Currently, they are working for the City in the Phase One Industrial Redevelopment Development area cleanup and building removal. Given this specific project related experience and other project related experience with SEH, we can conclude that Frattalone has the experience and ability to complete a project of this type and size. SEH makes no representation or warranty as to the actual financial viability of the contractor or its ability to complete the work. Accordingly, we recommend the project be awarded to Frattalone Companies, Inc. m the amount of $2,553,803.92, which compares favorably with the engineer's estimate shown above. Sincerely, Susan M. Mason, PE Principal Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, 51. Paul, MN 55110-5196 SEH is an equal opportunity employer I www.sehinc.com I 651.490.2000 I 800.325.2055 I 651.490.2150 fax P.76