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HomeMy WebLinkAboutMarch 7, 2005 HOUSING & REDEVELOPMENT AUTHORITY SPECIAL MEETING MINUTES OF MARCH 7, 2005 CALL TO ORDER - The Special Meeting ofthe Columbia Heights Housing & Redevelopment Authority (HRA) was called to order by Chair, Bruce Nawrocki at 7:07 p.m., Monday, March 7, 2005, in Conference Room 1, City Hall, 590 40th Avenue N.E., Columbia Heights, MN ROLL CALL Commission Members Present: Bruce Nawrocki, Bobby Williams, Dennis Ecklund Jr., and Bruce Kelzenberg, and (Tammera Ericson arrived 7: 13pm) Commission Members Absent: Patricia Jindra PLEDGE OF ALLEGIANCE Nawrocki stated when he received the call regarding this special meeting, he went to Parkview Villa's office at approximately 9:45 am to discuss it with Dana only to find the door was locked and the sign said they would be open at 9am, he returned to the office after stopping by City Hall to talk to staff about the meeting. He expressed his concern that the office wasn't open at 9am and that Dana sat on the bids for 3 weeks. Fehst stated he did follow-up with the engineer to make sure he got the bid specs and would have the report to staff for this meeting, which he stated he did get that week. ITEMS FOR CONSIDERATION 81h Floor Apartment Modernization Bids Lisa Toms stated Dana Welke was out sick today, so she would be presenting the information to the board. The remodeling will include the same items as the 9th floor (doors, cabinets, appliances, lighting, shelving, countertops, etc) and carpeting for the 8th and 9th floors. Funding will come from the FY2003 and FY2004 HUD Capital Fund Program, which must be obligated prior to September 30, 2005 deadline. Staff recommends approval of the bid from UniCorp, Inc. in the amount of $79,200.00, which is the same company used for the 9th floor modernization. Nawrocki asked if there would be painting done and was it necessary to replace the carpet. Toms stated they are contracting some of the paint out and staffwill be doing the rest and the carpets need to be replaced due to normal wear and tear and water leaks from the 9th floor. Motion by Williams, second by Kelzenberg, to Approve the bids and award the contract for Phase 2 of Parkview Villa North Apartment Modernization Project to UniCorp for an amount not to exceed $79,200.00. All ayes. Motion Carried. Ecklund, Jr. asked if the medicine cabinets would be replaced and the water leaks on the 9th floor fixed prior to doing any work on the 8th floor. Toms stated she did not know if the medicine cabinets would be replaced, but would check into it and that the water leaks should be fixed first. Slh Floor Appliance Purchase Toms stated Greg Oppegard with Walker Services obtained the bids for the appliances, using Walkers buying power and recommends approval of the bidfrom All, Inc. in the amount of$9,007.00for refrigerators, ranges, range cords, ducted range hoods, backsplashes, brackets, removal of old appliances, delivery and labor. Ericson stated we could save $240 by using the free appliance pick up service through the City garbage service. Toms stated she wasn't aware of that option and could certainly check into it. Motion by Williams, second by Kelzenberg, to Approve the bid from All, Inc. for the 8th floor appliances in an amount not to exceed $9,007.00, minus $240 for removal of old appliances, if the City garbage service can remove them for free. All ayes. Motion Carried. Housing & Redevelopment Authority Minutes March 7, 2005 Special Meeting Page2of2 Carpet Bids Toms stated this motion is to approve bids for carpet replacement in the 1st floor common areas at Parkview Villa and the office area due to roof leaks last spring, using funds left over from the 2003 Capital Improvement fUnds. Motion by Williams, second by Kelzenberg, to Approve the bid from Jerry's Floor Store to complete the 151 floor carpet replacement. All ayes. Motion Carried. Resolution 2005-02. Mana2ement Assessment for Public Housin2 A2encies Streetar stated this is an annual HUD document the board has to approve by resolution, and is transmitted electronically through the REAC system. The MASS report includes the vacancy rate, unit turn around time, modernization, rent collected, work orders, annual inspection of units, financial management, resident services and Community building and security. Motion by Ericson, second by Williams, to Adopt Resolution 2005-02, a Resolution of the Columbia Heights Housing & Redevelopment Authority confirming approval of the Management Assessment for Public Housing Certification for 2005; and furthermore, to direct the Executive Director to forward same to the U.S. Department of Housing and Urban Development. All ayes. Motion Carried. Other Business Nawrocki expressed his concerns about the management at Parkview. He found out last weekend that Pat and Rueben Baker, the caretakers at Parkview resigned, felt it was due to a continued problem with management and stated he would be in favor of discontinuing management by Walker. He stated he was expressing his opinion and would like the board to think about it. Ecklund, Jr. stated he has talked to Toms about schooling to help Dana deal with these problems, which she has attended, but he hasn't seen any improvement. Williams asked Ecklund if he has discussed this with the Residents Council. Ecklund, Jr. stated he has. Toms stated Joe Goodman is moving out of Parkview, stated he wasn't moving because of Dana, but that his kids bought him and his wife a townhouse next to Parkview, and that he would still like to work part time for Walker. This was agreed upon by Walker staff already to keep him and have tried the pager to make sure it works at his new home, which it does. ADJOURNMENT Motion by Williams, second by Ecklund, Jr. to adjourn the meeting at 7:29 pm. All ayes. Motion Carried. Respectfully submitted, Cheryl Bakken Recording Secretary H:\HRAMinutes 2005\3-7-2005 Special