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Home My WebLink AboutJune 6, 2005 Work Session 2 590 40th Avenue N.E., Columbia Heights, MN 5542]-3878 (763) 706-3600 TOO (763) 706-3692 Visit Ollr Website at: www.ci.colllmbia-heights.mn.lIs Mavor Garyl L. Petersan Councilmembers Robert A. Williams Brllce Nawrocki Tammera Ericson Die/ulI Brllce Kelzenberg City ManaCler Walt Fehst CITY OF COLUMBIA HEIGHTS NOTICE OF CITY COUNCIL MEETING ************ to be held in the CITY OF COLUMBIA HEIGHTS as follows: Meeting of: Date of Meeting: Time of Meeting: Location of Meeting: Purpose of Meeting: COLUMBIA HEIGHTS CITY COUNCIL MONDAY, JUNE 6, 2005 Following Council/School Board meeting (est. 8-8:30 p.m.) CITY COUNCIL CHAMBERS WORK SESSION AGENDA Consent 1. Two replacement squads 2. Adoption of State Fire Code 3. Post Retirement Health Care Discussion 1. Adoption of Inspection Policy - Fire Department 2. Adoption of Housing Code License Fees 3. Liquor Store relocation 4. Proposal for additional Policing of Grid 8 5. Moratorium on duplex bungalows The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights' services, programs, and activities. Auxiliary aids for handi:apped persons are available upon request when the request is made at least 96 hours in advance Please call the City Council Secretary at 706-3611, to make arrangements. (TDDI706-3692 for deaf or hearing impaired only) THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER C.l Work Session June 6, 2005 CITY COUNCIL LETTER Meeting ofJune 13,2005 AGENDA SECTION: Consent NO. ITEM: Authorize purchase of two 2006 replacement NO. police vehicles from State bid ORIGINATING DEPARTMENT POLICE BY: Thomas M. Johnso DATE: May 26,2005 CITY MANAGER APPROVAL: BY: DATE: BACKGROUND The State of Minnesota has awarded the contract for delivery of police vehicles for 2006. This award is to Superior Ford, Inc. of Plymouth, Minnesota. The base vehicle price listed in the award for the full size sedan is $21,469. As in past years, the deducts for the full size sedan include, but are not necessarily limited to, engine block heater, rubber floor mates instead of carpet. Add-ons include left side spot light, courtesy lamps disabled, power front left seat, white roof and doors- remainder of car black, driver/front passenger door lock control, rear handles inoperative, lamp prewire group, and driver/front passenger window control. After the deducts and add-ons, the price of the car comes to $22,578. 2 each 2006 Ford Crown Victoria vehicles: 4-door, base price with add-ons and deducts: $45,156 Plus sales 6.5% exempt $45,156 ANAL YSIS/CONCLUSION It is our recommendation to the Council that our new marked police vehicles be purchased from the State of Minnesota bid, which has been awarded to Superior Ford of Plymouth, Minnesota. The Police Department will reduce its department fleet by two vehicles upon receipt of the new vehicles. RECOl'-..11VlENDED JVIOTION: Move to authorize the purchase of two 2006 Ford Crown Victoria police vehicles per the State of Minnesota bid, with funding to come from 431-42100-5150 in the amount of $45,156, and that the Mayor and City Manager are authorized to enter into a contract for same. TMJ :mld 05-109 COUNCIL ACTION: OS/25/2005 15:05 7&351%330 SlJPERIOR FORD FLEET PAGE en SUPERIOR FORD FLEET & GOVERNMENT SALES 970056Tl1 AVE NO Pi. YMOUTH, MN 55442 ' FAX' OF PAGES ~ c~hendr2@dealerema/l.com Bill Stuart 783-519-8349 Carol Hendrickson 763-51R-fi351 Wanda Mahaffey 783.5106373 Fax 7a~Ci19-e336 Fax To: /Om 'Jo~Sq....... AT:___ lJOt-LNTJf$N9 9Cl'67'~~ AO ORDER DEADLINE 4129105 SUBJECT TO CHANGE WITHOUT NOTICE Date!:F/~7ao PH ?t:o~ ~ 7/)""'" a ;7~ Fax 7{dg- 7()~ - 3 7.s: d- 2005 CROWN VIC POLICE INTFRCEPTOR MN Contractit 432130 pOLIce INTERCEPTOR PACKAGE 4.al va E:NGiN'E'i AOO"fRANSMfSSION f 3.27 RATio POWER LOCKS, WINDOWS, HEATED MIRRORS BUCKET SEAT FRONT-CLOTH FRONT & REAR SPEED CONTROL I TILT STEERING WHEEL AI~ CONDITIONING I AMFM STEREO RADIO MAP LIGHT I 5" ROUND HEADER LIGHT . REAR WINDOW DEFROSTER I ENnlNF BLOCK HEATER ASS BRAKES I LIMITED ~LlP REAR AXLE . RADIO NOISE SUPPRESSION / CARPET WI FLOOR MATS FR DOOR MOLDINGS IN TRUNK $ 19469.00 TAX & LICENSE NOT INCLUOED EXTeRIOR. 1M LIGHT GREY eU"'MED BROWN JL OK iORADOR RED' DV LIGHT TUNDRA," OX OARK PFARI I;lWE. LK DARK BLUE I.M ROYAl.. eWE LN I.IGIIT BLUE MM ULTRA BLUE C2 GOLD ASH" I..S l. liCE BLUE d SILY.c:;R GREY UA BLAC~' ~ WIiIT . YG Mr:D TITANIUM JP SILVER. BIRCH" AO AR170NA R~IGE" IV MIDNIGHT GREY' IMPORTANT - TO RECEIVE THIS GOV'T PRICING YOU MUST HAVE A FORD FLEET 10# we: FAX CONFIRMATION OF ORDERS RECEIVED - CALL US u:: VOlt DO NOT RECEIVE FAX CONFIRMATION OF YOUR ORDER PAYMENT IS DUE UPON DELIVERY OF EACH VEHICLE ISSUE SEPARATE PO'S FOR EACH VEHICLE IF NECESSARY INTliRIOR: c:::If'cGRAY T GRAY:::;' TA'" ......... , TOTAL OF OPTIONS FROM PAGE 2 TOTAL FOR EACH VEHICLE EXT .POWERTRAIN WARRANTY 3YR/OR175,OOO MILES" ADD $ 975 EXT POWERTRAIN WARRANTY 3YR/ORI100,OOO MILES.. ADD $ 1485 -$50 OED-EXPJRES VRIMI-WHICHEVE~ COMES FIRST TOTAL FOR EACH VEHICLE $ 19,469.00 $ /IO'1.01J $ Q}..OS76"-,(]{) E...J; ~()5' ~(h;ff) _ tn::) &$.,.. /""'~B $ ~~78-, t:1V C,9-..;;uro", ~ - @-t!TO{4 ,-(.;'OO6L,. 9'1!E.,~ _ EsJ?"'~ ~~/;n~.v.-.;c.. ~ ~ /ittUa: /"'(:~~ 'p(I".5".s:/ac..e... THANK YOU. PLEASE CALL IF 'ANY QUESTIONS. t?A'-~< SUPERIOR FORD. INC. TAX & LICENSE NOT INCLUDED 1. POWER DRIVER SEAT 21A 2. SIDE AIR BAGS 59M 3. LH SPOTLIGHT 51A 4. VINYL REAR SEAT IW-DK GREY IC-L T GREY IH- TAN 5. AM/FM STEREO CASSElTE 58H 6. TRUNK ORGANIZER W/KEVLAR FRONT LINER 14T 7. RUBBER FLOOR (IN LIEU OF CARPFT R. FLR MATS) 128 a. DELETE RADIO 58B 9. DELETE ENGINE BLOCK HEATER 41 H 10. MULTIPLE UNITS KEYEDALIKI: KEYCooe /~ORoe:RCODE ~iiI- 11. 3.55 REAR AXLE RATIO 730A l' Ann RH SPOTI..IGHT 51Y , 13. CLOTH SPUT BENCH SEAT PW-DKGRAY PC-LTGRAY PH-TAN 14. ADDITIONAL ROOF REINFORCEMENT 185 15. FULL WHEEL COVERS (in lieu of center hub caps) 642 16: DELf:TE' 5"'ROUNO'HEADERLlGHT 54M 17. COURTESY LIGHTS DISABLED 478 18. SILICONE HOSES W/AIRCRAFT CLAMPS 177 . 19. TRUNK RELEASE ON DRIVERS DOOR (IGNITION POWERED) 61H 20 DELETE SPEED CONTROL 525 21. DELETE RADIO NOISE SUPPRESSION 53M 22. POWER ADJUSTABLE BnAl<C & GAS PEDALS 59C 23. LOCKS -DRIVER & FR PASS CONTROL ONLY 157 24. WINDOWS-DRIVER & FR PASS CONTROL ONLY 948 25. TWO TONE PAINT - ACCENT ON ROOF & 4 DOORS 26. TWO TONE PAINT - ACCENT ON ROOF. HOOD,TRUNK 27. TWO TONE PAINT - ACCENT ON ROOF & FR DOORS 28. BASE POLICE PREP PKG - 65A . (NA WITH 66F' PDB) 29. POLICE PREP PKG - COMPLETE - 6RP (NA WITf-f 66F POB) 30. VISIBILITY PKG - 65W &68P (REO BSP PKG). INCLUDES BSP 31. VISIBIliTY BASE PKG - 65N (REO 65A.INCLUDED -NA W/68p OR 66F) 32. READY FOR THE ROAD WIRING PKG tibU (LATE AVAILABILITY) 33. AUTOMATIC FIRE SUPPRESSION SYSTEM 60S (LATE AVAILABILITY ~4. F'RONT POWER DISTRIBUTION BOX (PDB) 66F 35. GRILL LAMP. SIREN & SPEAKER WIRING 172' 36. LAMP PRE WIRE PKG 476 37. ROOF WIRING. HOLE IN ROOF 187 38. ROOF WIRING, NO HOLE IN ROOF 189 3Q. RADIO, 2 WAY PRE WIRE (F" eN<rio INOP r-OR AMIFM) 946 40. LOCKING GAS CAP 54G 41. DELIVERY .50 per mile one way $.50 X .__ . 42. LAMINATED SECURITY SIDE GLASS 6SG 43. PLASTIC TRIM RINGS (AFTERMARKET - NOT INSTAUED) 44. TRACTION CONTROL 553 45. FRONT DOOR MOLD!NGS !NSTALLED BY FACTORY 96e OS/25/2005 16:e5 763519633& SlPERIOR FORD FLEET miles ::;:; 327 25R 163 56 159 163 (108) . (86) (30) 43 138 129 77 69 30 Q' 17 275 o (194) (S2) 103 o ~2 387 387 387 598 1716 2572 2185 APPROX 3600 APPROX 2225 82 o 39 168 73 39 9 952 953 9tJb 254 50 202 46. DEALER INSTALLED FORD REMOTE ENTRY W/2 KEYFOBS 265 47. FORO REMOTE ENTRY WITH REMOTE START 365 48. DEALER INSTALL.EO FORD AMIFM WI CASSETTE & SINGLE CD . 492 40. POLICE rOWER r'IGTAIL 179 22 50. HORN SIREN WIRING PREP PKG 175 34 51. RADIO, 2 WAY PREWIRE 946 (FR SPEAKERS DISCONNECTED FROM RADIO) 39 TOTAL OF ALL OPTIONS ADDED TO ORDER.............................. $ PAGE 02 .ikJ.7 ~ /~~ 7~l.)tf) ~3 /7 ~ ~ ~..;; a.f7 ,.. u /IO~ :FA, Ine. )5/25/2005 5:29:58 AM :dentification Equipment Status 800:I"~i~i!1 Down ;',':;.,',<" "j(~.:i:ljJj.,i Chassis: Engine: Transmission: Department 101-42100 )escription Primary Meter: Second Meter: Third Meter: (off) (off) Ownership Status Owned Inservice Date / / Monthly License Cost 0.00 Availabilty Status Fixed 3chedules Year '<2000 VEH Class CAR-MK-PD Description Miles (off) (off) Fluid Types (off) (off) Purchase Date City of Columbia Heights Equipment Master File License State MN Make FORD Fuel Tax (H',,:;';",~ ~'~:L License# Asset# Model CROWN Profit Ctr Miscellaneous FORD CROWN VIC Seria1# 2FAFP71W7YX168612 User Defin Expected Annual Use o o o Fully Depr. Date 01/01/00 Monthly Insurance Cost 0.00 82144 (off) (off) Reading 81978 81064 74134 78155 78291 80610 78155 78155 78152 77521 (off) (off) Primary: Alternate: . Auxiliary: Fuel Tax Meter None Depreciation, Fixed, And Purchase Price Fuel Type RGUNL (off) (off) Fuel To Tax None Replacement Salvage Monthly Depr. Value Amount Page 1 YTD/LTD 6/49 Tank Capacity 0.0 0.0 0.0 Book Value 01/01/05 42,000.00 0.00 0.00 42,000.00 Misc. Monthly Replacement Replacement Estimated Fixed Cost Date Primary Meter Replacement Cost 0.00 / / 0 0.00 Rental Term Daily: Weekly: Monthly: Current Meter Readings Meter Interval 1249 2500 12000 25000 10000 45000 25000 25000 25000 25000 Rental Rates Fixed Cost/Term 0.00 0.00 0.00 Cost/Usage 0.00 0.00 0.00 Meter To Use Miles (1) Miles (1) Miles (1) LTD Fuel Consumption License/Permit / Expiration Month RGUNL ( 1) : Fuel (2) : Fuel (3) : 9,799.18 (off) (off) Day To Use Last Date Interval Miles (1) Miles (1) Miles (1) Miles (1) Miles (1) Miles (1) Miles (1) Miles (1) Miles (1) Miles (1) 04/25/05 03/09/05 07/22/04 11/16/04 11/19/04 02/25/05 11/15/04 11/16/04 11/16/04 10/25/04 45 90 o o 365 1,000 730 730 730 730 Miles (1) : Meter(2) : Meter(3): PM Group- System/Assembly Last 01-PM 01-PMA 01-PMFB 01-PMRB 01-PMSA 01-PMSC 01-PMSE 01-PMSF 01-PMSI 01-PMST (off) (off) (off) Fuel Last Interval 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 o o o o o o o o o o o o o Update To Use Lower PMs none Yes none Yes none No none No none No none No none No none No none No none No :FA, Ine. )5/25/2005 5:28:07 AM Page 1 City of Columbia Heights Equipment Master File [dentification 1j~, Chassis: ,~ License State MN Make FORD License# Asset# Miscellaneous FORD CROWN VIC YTD/LTD 6/49 iC.t~T7i:p~:Ilt.. Status ~\:HL S.:CJ9'~J;Ji:!'['~~'Act i ve Year .1999 f Model CROwNVid i::;:;; Serial# 2FAFP71W3XX1B1629 Engine: Transmission: Department 101-42100 VEH Class CAR-MK-PD Fuel Tax Profit Ctr User Defin Jescription Primary Meter: Second Meter: Third Meter: Description Miles (off) (off) Expected Annual Use o o o Primary: Alternate: Auxiliary: Fuel Type RGUNL (off) (off) Tank Capaci ty 0.0 0.0 0.0 (off) (off) Ownership Status Owned Inservice Date Fluid Types (off) (off) (off) (off) Fuel Tax Meter None Fuel To Tax None / / Monthly License Cost 0.00 Purchase Fully Depr. Purchase Date Date Price 01/01/99 01/01/04 37,000.00 Monthly Misc. Monthly Replacement Insurance Cost Fixed Cost Date 0.00 0.00 / / Depreciation, Fixed, And Replacement Salvage Monthly Depr. Value Amount Book Value 0.00 Replacement Primary Meter o 0.00 37,000.00 Estimated Replacement Cost 0.00. Ad m i n M i n nesota Materials Management Division Room 112 Administration Bldg., 50 Sherburne Ave., St. Paul, MN 55155: Phone: 651.296.2600, Fax: 651.297.3996 ForTTYrrDD communication, contact us through the Minnesota Relay Service at 1.800.627.3529. CONTRACT RELEASE: A-174(5) DATE: MAY 20,2004 PRODUCT/SERVICE: AUTOMOBILES - PATROL TYPE - FORD CROWN VICTORIA CONTRACT PERIOD: JANUARY 12, 2004, THROUGH JULY 31, 2005 EXTENSION OPTIONS: UP TO THREE YEARS ACQUISITION MANAGEMENT SPECIALIST: JACKIE FINGER PHONE: 651.296.3773 E.MAIL: jackie.finger@state.mn.us WEe SITE: www.mmd.admin.state.mn.us CONTRACT VENDOR CONTRACT NO. 432130 TERMS DELIVERY SUPERIOR FORD, INC. 9700 56TH AVENUE NORTH PLYMOUTH, MN 55442 NET 30 75-150 pAYS VENDOR NO.: 08574100300 CONTACT: William E. Stuart PHONE: 763.519.6349 F.AX: . 763.519.6336 TO EXPEDITE ORDERS: CONTACT: Carol Hendrickson PHONE: 763.519.6351 FAX:, 763.519,6336 Automobiles are to be delivered to the seven-county Twin Cities Metropolitan areas: Hennepin, Ramsey, Dakota, Wa;;hington, Scott, Carver, Anoka. Outside the Twin Cities Metropolitan areas add $0.50 price per mile. *.*******..**.*.....****.***..*****.......*""********.*****'***w**.........********...**..***"***"****"*.....*****.....*******.........**'********..**......*.w'*"*......... CONTRACT USERS. This Contract is available to State agencies and to members of the State's Cooperative Purchasing Venture (CPV) program at the same prices, terms, and conditions. STATE AGENCY CONTRACT USE. This Contract must be used by State agencies unless a specific exception is granted by the Acquisition Management Specialist listed above. AGENCY ORDERING INSTRUCTIONS. Orders are to be placed directly with the Contract Vendor. State agencies should use a contract release order (CRO) or a blanket purchase order (BPC). The person ordering should Include his or her name and phone number. Orders may be submitted via fax. SPECIAL TERMS AND CONDITIONS SCOPE. The purpose of the Contract Is to provide a source for Automobiles, Patrol Type. for Minnesota State Patrol and Cooperative Purchasing Venture (CPV) members and other agencies for the current model year. Contract Release 7 (08/03) Contract Release: A-17 4(5) Page 2 of 10 PRICES. Prices are firm for the current Model Year. At no time should the ordering entity pay more than the Contract price. Agencies must contact the AMS immediately and fiU out a Vendor Performance Report if there is a discrepancy between the price on the invoice and the Contract price. KLIN 0001 PRODUCTS OR SERVICES COMMODITY CODe QUA~~TITY ENV. CODE Automobile 250-01-00000 Each RC NO 0002 Delivery cost 010-02-00000 Each POLITICAL SUBDMSIONS. This Contract is available to political subdivisions that are members of the Cooperative Purchasing Venture (CPV) program. Any patrol vehicle ordered by the CPV member will be made to the Contract Vendor by issuing its regular authorized purchase order and CPV member permit number. Invoices shall be rendered to the CPV member for units ordered. PURCHASE ORDERS. All purchase orders against the Contract will be made on a State of Minnesota purchase order form showing the "Ship-To. address and ",Bill-To" address. BILLING. The Contract Vendor is to submit separate invoices (one original and two copies) for each purchase order to the "Bill. To" address as shown on the purchase order. The Contract Vendor also must include a manufacturer's statement of origin so the agency can properly license the vehicle. The Contract Vendor must notify the receiving agency and the Materials Management Division (112 Administration Bldg., St. Paul, MN 55155) at least 72 hours before delivery to allow for inspection and compliance prior to delivery. This inspection will be made to check workmanship, specifications, and compliance with the manufacturer's make-ready procedures and will not preclude or replace final inspection and approval by the using agency. A copy of the factory make- up sheet and a copy of the make-ready service check list, signed by the service manager, must be available for review when vehicles are ready for inspection. This service list must accompany the delivery slip when unit is delivered. PRE-DELIVERY AND SERVICE FOR ALL VEHICLES. PRIOR TO THE DELIVERY, THE VEHICLE MUST BE COMPLETELY SERVICED BY THE DEALER IN ACCORDANCE WITH THE MANUFACTURER'S STANDARD NEW CAR "MAKE-READY" RECOMMENDATIONS. Crankcase, differential, and transmission must be filled to capacity as recommended by the manufacturer. EACH VEHICLE MUST CONTAIN 1/4 TANK OF FUEL WHEN DELIVERED. Each vehicle shafl contain a pre...<Jelivery check sheet showing what operations have been performed on the vehicle by the seJling dealer. ANY SUBCONTRACTED OR COURTESY PRE-DELIVERY IS NOT ACCEPTABLE. All make-ready must be accomplished by the delivering dealer. Any work found incomplete, not covered by warranty, will be done in the field and the cost billed back to the delivering dealer. Payment will be authorized for each shipment of vehicles when delivered and invoiced. MSOs and signed title applications must be delivered with the Invoices. Vehicle deliveries will be at the rate of no more than ten vehicles per day. The delivery schedule to be approved and coordinated with the purchaser's fleet operations manager prior to any deliveries being made. The payment of one vehicle shall be withheld until final acceptance of all vehicles and materials. The Contract Vendor shall be responsible for and bear all costs for transportation of ~ach vehicle. Dealer decals or advertising shall not be attached to any vehicle. . The Contract Vendor shall notify the State of the cut-off dates on models furnished 30 Clays prior to the effective date of the cut-off. REVISIONS: May 20, 2004 Contract 432130 Is extended to July 31,2005, at 2004 model year prices. Contract Release 7 (08/03) Page 2 of 10 Jackie Finger From: Sent: Subject: Carol Hendrickson [c:-hendr2@dealeremail.com] Tuesday, February 08, 2005 2:20 PM Crown Vie Police Interceptor Order Deadline IMPORTANT INFO! Crown Vic Police Interceptor Order Deadline is Friday, April 29th, 2005. Also. Fire Suppression System option on the Crown Vie Police Interceptor is balanced out for the 2005 model year. Carol Hendrickson, Fleet Manager Superior Ford, Inc. 9700 56th Ave No Plymouth, MN 55442 Ph 763-519-6351 Fax 763-519-6336 E-mai13a c-hendr2@dealeremail.com 8T ATE OF MINNESOTA PRICE SCHEDULE PAGE VENDOR GROUP 1 . DESCRIPTION USAGE UNIT TJNIT PRICE ~ /9979, ~() Current Production Model, 4 Door 104 Ford Crown Victoria, With Police Package, Gamet Red C1earcoat, 1994 Ford Color Code "BE". Ford VSO paint forin 107 58MOO With required equipment/features. Each GROUP 2 DESCR1P1!ON Current Production Model, 4 Door Ford Crown Victoria, With Police Package, Manufacturer's standard Colors with Clearcoat Colors to be selected at time .of purchase. Street Appearance Group Required. With required equipment/features. USAGE 496 UNIT Each UNIT PRICE $ /'7t.j~9" ()O PRICE FOR DELIVERY OUTSIDE OF TIIE SEVEN COUNTY METRO .'\REA (ANOKA, CARVER, DAKOTA, HENNEPIN, RAMSEY, scon AND w A.SH:INGTON) WILL BE TAKEN FROM THE PAPER RESPONSESA.ND NOT USED IN THE AWARD. NOTE: FOR GROUP 1 AND GROUP 2, OPTION CH}~NGES (A.DDS OR DELETES) SHALL BE PRICED AT MANUFACTURER TO DEALER INVOICE. . NOTE: . ABOVE USAGE AMOUNTS ARE UNITS PURCHASED DURlNG LAST YEARS CONTRACT. HOWEVER, THIS SHALL NOT BE CONSTRUED AS EITHER THE MINTh1UM OR MAXIMUM AMOUNT. IT SHALL Af-SO BE UNDERSTOOD AND ACCEPTED BY THE RESPONDER THAT ANY QUANTITIES SHOWN IN TIllS RFB ARE NOT GUARANTEED AND IMPOSE NO OBLIGA nON UPON TIIE STATE EJT.HER MINIMUM OR MAXIMUM. ' j(,/fJiPlZ-lOfZ !d~ IAI~. Page 32 STATE OF MlNNESOTA STANDARD SPECIFICATIONS FOR FULL-SIZED 2004 REAR WHEEL DRIVE LAW ENFORCEMENT VEHICLES . I October 20, 2003 GENERAL REOUIREMENTS: To be latest current production model as advertised at the time of delivery complete' with aU factory standard equipment for the model furnished whether or not specifically caned for herein. All vehicles furnished shall comply in all respects with Federal Safety Standards in effect at the time, of production. Where optional over standard equipment is specified herein it shall be the manufacturer's heavy duty quality not less than supplied in the manufacturer's advertised Itpolicc package" as tested by Michigan State Police and Michigan Department of Management and Budget. ' ' It is intended that the manufacturer in the selection of components will use materials and design practices that are the best available in the industry for the high speed law enforcement work to which the vehicle will be subjected. All component parts of the vehicles shall be heavy duty; selected to give m~um perfomumce, service life and safety, and not selected merely to meet'theminimurn requirements of this specification. The term "heavy duty" as used in these specificati<lns shall Diean that the item to whi~h the term is applied shall exceed the usual quantity, quality, or capacity supplied with standard production vehicles, and it shall be able to withstand unusual strain, exposure, temperature, wear and use. ' Perfomiance of.the individual cars shall meet the current year's Michigan State Police testing results. All necessary adjustments to meet these required standards shall be made at no cost to the purchaser. All vehicles shall be uniform in production with like accessories and ,compone~ts. All standard and optional equipment as specified and offered by the manufacturer must be factory installed. , Any variation or substitution must be submitted to the State for written approval. Standard manufacturer's warranty service; warranty time periods to commence at time of purchaser's in.~ce date. Extension of (owner transferable) basic manufacturer's warranty to be proposed as an 3dd.on option. All available warranty extension plans should be outlined and priced by the vendor out to at least 4 years/lOO,OOO miles.. Each car is to be delivered either by transport or by driving individual units (towing cars is not acceptable) m first class operating condition. Proposal price should include all delivery costs for vehicles destined: for anywhere in the seven county metro area. . . Payment will be authorized for each shipment ofvebicles when delivered and invoiced. MSO's and signed Title Applications must be delivered with the invoices. Vehicle deliveries will be accepted. at the rate of no more tha.'1 ten (0) vehicles per day. The delivery schedule to be approved ~d coordinated with.the purchaser's fleet operations man\\ger prior to any deliveries being made. The payment of one vehicle shall be withheld until final acceptance of aU vehicles and materials. V cndor shall be responsible for. and bear aU costs for transportation of , eacb vehicle. Dealer decals or advertising shall not be attached to any vehicle. PRE.D~RY AND SERVICE FOR AL,L VEHICLES: Prior to delivery, each vehicle muSf be completely serviced by the successful dealer in accordance with the manufacturer's standard new car "make- , Page 33 ready" recommendations, CraDkcase, differential and transmission mu!t be .filled to capacity as reconuI1ended by the manufacturer. Vebic1e must contain no less than 1/4 tank of gasoline when delivered. Each vehicle shaD contain a pre-delivery check sheet showing what operations have been performed on the vehicle by the selling dealer. : -. ANY SUB-CONTRACTED OR COURTESY'PRE-DELIVERY IS NOT ACCEPTABLE. . ' All make--ieady wprk must be accomplished by the delivering dealer. Any work found incomplete, not covered by warranty will be done in the field and the ,cost billed back to the delivering dealer., APPROVED CURRENT PRODUCTION MODELS WITH POLICE PACKAGE: Ford Crown Victoria +..~ VENDOR REQUIRED TO ACKNOWLEDGE UNl)ERSTANDING AND COMPLIANCE WITH EACH SPECIFICATION REQUIREMENT BY J!'IlTlALING EACH I1'EM 1lI THE APPIJCAJ3LE COLUMN: ' Factory A vaUable Dealer Inmlled Not Inel! Available STYLE: Four Door Sedan. - 114.7" Wheelbase, .; POWERTRAlN: ENGINE: V -8, 4.6L min; (with police pursuit calibration including increased idle speed for imJ'1:Oved charging. system output and cooling) Minimum 235 horsepower, Maximum cooling radiator; Auxiliary external oil cooler required, Dual Stainless Steel exhaust system required. TRANSMISSION: HD 4-speed automatic with overdrive; Calibrated for Pfllice . perfonnance use, to include low gear lock-out or equal; HD external auxiliary cooler required. . " V' '/ DIFFERENTIAL: Heavy Duty with limited slip 9ption. Option 45C ' Drive Ratio shall be 3.27:1. I, ~: Colors to be coordinated with exterior and selected by purchaSer at time of order. Front: Cloth manual bucket seats. Rear: Cloth bench. ( Page 34 COLOR: GroUD 1: Shall be Gamet Red Clear- Coat, 1994 Ford Color Code "EE". Ford VSO paint fonn 107 S8MOa. Group 2: Manufacturer's standard , colors with c1earcoat. Colors to be selected at time ofpurohase. Street Appearance Group required. REQUIRED EQUlPMENTIFEATURES: 1. Power steering with heavy duty cooler,. 2. Police service, lID power 4. wheel disc. Anti-lock brake system REQUIRED. 3. Heavy Duty Frame and Body mounts with . Body on Frame perimeter construction. 4. Heavy duty police suspension- components. To include SLA coil spring design with ball joints and front stabilizer bar. Must have front and rear gas pressUrized hydraulic shock absorbers. Must have Watt..s linlcllge rear suspension with stabilizer bar. 5. Tires: Five (5) C1Qodyoor Eagle RSA Plus (All Season). P225/60VR16-97V. Balanced for High Sp~d at delivery. No substitutions allowed on tires and service ratings, except for manufacturer approved installed UPGRADES. 6. Interior hood release. 7. Factory installed air . conditioning. Manual with positive shutoff registers. Note: tv~JST have refrigerant R~134~-... Factory . Available I I I I ... / I v / I I Dealer Not Inel! Installed A vaUable .page 35 Factory Dealer NotlDdI Available IDstaDed A vallable 8. Tinted glass throughout The tinted glass shall not interfere with the normal.operation of any police radar speed detection device, and Iptist allow the beam from the radar antenna to penetrate I both the windshield and rear window. . 9. Dual remote left and right eXterior I mirrors. HeatedmiITors Option 6lK 10. Electric rean1indow defroster. I I I. Engine block heater, immersion type, 600 watt minimum. Heater cord to be / routed' through griQ area. (Option Cdde 4lH). 12. Full body side moldings. Frontdoor body side moldings (2) . ! to be delivered in the trunk and ready for install. Option '96B 13. Power deck lid release - / switch to be'located on door. (Option Code 61H): 14: Power' windows with driver's / lock-out control. . 15. Power door locks with the drivers and front passenger switches J operational, with reai door handles { inoperativ~. (Option Code IS'7). 16. Tilt steerin" COJ1LTdl, stalk: conL.-uJs for wash;;!wiper, hiIlow beams / . with flash to pass, turn signal and . cruise control. Option 525 . 17. Second generation depowered driver / and right !font passenger airbag. 18. Interval windshield wipers' with I dual jet washers. . 19. Police type speedometer .J with electronic certified calibration; 140 mph minimum with 2 mph increments. V Page 36 20. Full color matched carpeting. Option 128 21. Single key locking system, all cars different. Three (3) keys must be supplied per vehicle. 22. Battery: Extra heavy duty. Maintenance free, 78 amp hr. (7SOCCA) with he~ shield. 23. HD Altemator/130 amp miD. with special drive pulley for improv.ed charging sys~ output at idle. 24. Electronic AMIFM Stereo radio . with electronic digital clock. Optioi158F . 25. Left Pillar mount 6" clear halogen bulb spotlight. (GroUD 1 vehicles onlv). (Option 51A) 26. Radio Frequency Interference suppression package, bonding straps. (See attachment 1.A). Option 53M 27. Hub Caps 28. Auxiliary fuse panel, with three (3) direct leads and three (3) ignition leads. 29. Operators and warranty manuals in each vehicle:. FactorY Dealer Not IucIl AvaUable InstaUed A vaJtable .; t:~ iK~ C)oIf~ ~. I / "I 01;.. I j I .; ,j PIO'i31 Oi7J9Nl'J5T A: fWILLNOTBEAFAcroRIN AWARD) 'YENlJ()R REaUlR8JJ,ro '1NOO~ 'DOWN. mOUNT OF'AJ)D/DEDrJcr (+/~ iN ,APPROPRiATE: COLUMN: " .' ' " 1. ADD: Drivcrts'aide olotb power buoket seat, -lumbar support neededlprefcrred in : 1l~1t ofmanuaJ. ,~uckot SMt:!, Option 21A , . , 2. Vinyt mar Beat in lieu of ' llIQth rear 'seaL 3. M:tnual split b$QChtroll,t setil.' . (c1oth) in lieu of' . " . buclcetseata. ' 4. ~e~l':1 ~emiOD engine Joe tw. , .. ,5. 'DELETE CARPET Ful[ robber floorin . Ueu of carpeting,' . 6,SI'InHiohtliJl a. Left side pillar mounted spotlamp with 6' clear ,~a1ogen bulb. Option 51A, b. Dual pillar mounted spotlamp$ willI cS" clear balogl'lri bulb. Option SlY c. Left side spotlJ~t factOry prep pll!:tage. but WIth no spoUamp. Option SIB d. Dual RJ"Otlight factory prep . , package) b~t with no , spotlamps; Option SIZ 7. LlF~ Radio Frequency Interference . suppres.,folJ' package, bonding straps. 8. Siagh: kQ'i loc1diig systezrt; all C4US for each agency keyed alike. FftctQry Dealer Not Iiu:1I '. Available IustlUed 'A'VaQabJe' ~ . T ,5';;.7 r ~ 5"6 ' . -r ' 7.7 ~ -30'~ '-IO.r~ -r /(p.i~ ..;. .;}. 9.J. #. T 77ht- . 'r' i55L If"!:. -3d :..- ..;- 4.i c ~1Q2 ~ J!ac= ' , A.. ~e" . . '. '9. ADD; PaWgc tray lamp and ioner declc lid JIdnp ~w~~. (op~uu Co<rc 416):. '10. SiliCone IWseS with . , . aircraft type clamps. Option 177' , 11. PuJI wheel-covers. OptIon 64z 12. COU&tesy 1~p' dit.tlbl.. Opti'i'ft 478 15. Side Air Sap Option 59M' .' . 14.. 'Laminated SeQUrity Side Glasa Option 68G ' ,15. :De1etc 5" Cent~r Mount Map light'Option 54M t 6. Lateral Bow, keh1.ro~ont Option t85 ' , ' i 7. Pow?" AdjU5t:able P=cbls Option S9C ' ; a: 'I)unkPackW/Ke~Jar F~tLiner'Op'tion,14T, ' ~9. AMJFM Casscite option 5,8H' , .20. GriJl ~ s~ &. Speaker wiring Option i 72 , . ..' . . . 21. TWo Toue :Paiilt a. Option 952 , b. Option 953 ,0. Option 955 , 22.. Add after 111axket {Iinstiipirii on . starlliarq color vebi.cll::S., ' .. ' 23. Additional OwnQr'3' M..UU&111 (each). 2.4; ParlsManuals (each). ,( , 25., ServicclDri.v~UitylEm1$sionSl l3Jectrleal Manua~ (each). 26. Tecluti~ Service Bullotins ' , (3IUlUat su~~ip'tion.) ,', t-jp~ . t Ql75~ .,.. , 30 ~ +- ' /7 ~ T ~!iiJ~ ., ~!J7f e NO Cl-/G '7': "9'~' , . T' / tJ,3 u::t. ' , J- 1"'3 ~'" .;. /59 ~ 1./0 Cd {g . '-r a87 d1/.., , f. 3i71J'e- , . -flJf7~, -r ,;;.s- "'$:. .,... ./~5e, ~ , ~ur -f ~;VV .e;"i6$~1Jit. + 9SiiJO E~/l..If( '" ,,'5, I/'(J -r ftlS;O-V Dealer 1II.bal~od ~ . r.4-0~ 'Not'lDdI. MIIJ.bts '- PiQlI3i 27. EXtended warranty: Descnbe options & costs to 100,000 miles: . (Mustb:e from the manufi1cturet). . ,. fbw~ml97.-J k~.o.so ~.-9Ietf1,tl)Nrl';;'.s ~ 5lJ ~'LJVcn8~ ,.~ o/'E.4c-S ()IZ 1t(J(.,~ wll1~~ ~~ n4~.r *" 39;2. /75; 800 Un..;Jl.J , -f .3 'Ill. 1100, 000 MIU?J . , . .1/00 . -# q 75: 1ft) IWO (I /'135: ttO . Note: Vendor to return one cOPV of comuieted specifications with their DrovosaL Page 40 ATTACHMENT #1 ELECTROMAGNETIC INTERFERENCE S~PRESSION IN VEHICLES . All vehicles purchased under this contract shall meet the requirement of SAB standard ]551g. Vehicles purchased for Public Safety use will be expected to have additional reduction of EMI from 10 to 15 DB b>: . employing new techniques (as documented in NBS Pub. #480-44) in EM! suppression. This reduction shall be in the frequency bands of ]50 MHZ to 900 MHZ, and shall apply to both conductive. interference and radiated interference. Measurement of receiver degradation for the maximum .~lowable degradation of 3DB for Public Safety vehicles purchased under this contract shall be that outlined in NBS Publication 480-44 "Methods of Suppressing Automotive Interference'!, The intent of the requirement is to provide vehicle RFI noise suppression in the Public Safety frequency band for mobile radio equipment that will be installed by the state in the vehicle. Page ..1 CITY COUNCIL LETTER ~J Meeting of AGENDA SECTION: ORIGINATING DEPT: CITY MANAGER NO: FIRE DEPARTMENT APPROVAL J' ITEM: ORDINANCE # BY: GARY GORMAN tv!;:2;t ADOPTING MN STATE FIRE CODE BY: ./ NO: DATE: The 2003 MN State Fire Code has been adopted by the State of Minnesota and is effective as of March 31, 2003. Jurisdictions are not required to adopt the code as it is applicable throughout the entire state ofMN, in all political subdivisions and municipalities per State Statute 299F.Oll. The Fire Department uses the Code for its annual fire inspections on commercial and multi-unit residential properties. The adoption ofthe State Fire Code by a municipality allows for the issuance of permits and the collection of fees for installations and modifications to a variety items such as hazardous materials, fire alarms systems, fire suppression systems, tents and canopies, and spray booths. The State of Minnesota updates the State Fire Code approximately every three years. The proposed ordinance would be self-perpetuating in that it would always reflect the most CUlTent edition of the State Fire Code and not require Council action every time the code is updated. Permit fees will be adopted by resolution and are not included as part of this code adoption. There are nine optional appendices offered as part of the MN State Fire Code. They are: A: Board of Appeals B: Fire Flow Requirements for Buildings C: Fire Hydrant Locations and Distribution D. Fire Apparatus Access Roads E: Hazard Categories F: Hazard Ranking G: Cryogenic Fluids - Weight and Volume Equivalents H: Fires or Barbecues on Balconies or Patios I: Special Locking AITangements for Group I Occupancies The ordinance adopts Appendices D, E, F, G, H, and I. Attached is Ordinance # ,Adopting the State Fire Code. This ordinance provides for the application, administration, and enforcement of the Minnesota State Fire Code regulating and goveming the safe-guarding of life and property from fire and explosion hazards to life or property in the occupancy of buildings and premises in the City of Columbia Heights; provide for the issuance of permits and collection of fees thereof; provides penalties for violation thereof; repeals all ordinances and parts of ordinances that conflict therewith. This ordinance shall perpetually include the most current edition ofthe Minnesota State Fire Code with the exception of the optional appendix chapters. Optional appendix chapters shall not apply unless specifically adopted. RECOMMENDED MOTION: Move to waive the reading of Ordinance # ,there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Ordinance # ,being an Ordinance adopting the MN State Fire Code. I CITY COUNCIL ACTION: ORDINANCE NO. ADOPTING THE MINNESOTA STATE FIRE CODE BEING AN ORDINANCE ADOPTING THE MINNESOTA STATE FIRE CODE. THIS ORDINANCE PROVIDES FOR THE APPLICATION, ADMINISTRATION, AND ENFORCEMENT OF THE MINNESOTA STATE FIRE CODE REGULATING AND GOVERNING THE SAFE-GAURDING OF LIFE AND PROPERTY FROM FIRE AND EXPLOSION HAZARDS TO LIFE OR PROPERTY IN THE OCCUPANCY OF BUILDINGS AND PREMISES IN THE CITY OF COLUMBIA HEIGHTS; PROVIDE FOR THE ISSUANCE OF PERMITS AND COLLECTION OF FEES THEREOF; PROVIDES PENALTIES FOR VIOLATION THEREOF; REPEALS ALL ORDINANCES AND PARTS OF ORDINANCES THAT CONFLICT THEREWITH. TillS ORDINANCE SHALL PERPETUALLY INCLUDE THE MOST CURRENT EDITION OF THE MINNESOTA STATE FIRE CODE WITH THE EXCEPTION OF THE OPTIONAL APPENDIX CHAPTERS. OPTIONAL APPENDIX CHAPTERS SHALL NOT APPLY UNLESS SPECIFICALLY ADOPTED. The City of Columbia Heights does ordain: Section 1 Codes adopted bv reference. The Minnesota State Fire Code, as adopted by the Commissioner of Public Safety through the Division of Fire Marshal, pursuant to Minnesota Statutes Chapter 299F.Oll, including all of the amendments, rules and regulations established, adopted and published from time to time by the Minnesota Commissioner of Public Safety through the Fire Marshal Division is hereby adopted by reference with the exception of the optional appendices, unless specifically adopted in this Ordinance. The Minnesota State Fire Code is hereby incorporated in this ordinance as if fully set out herein. Section 2 Annlication, Administration. and Enforcement. The application, administration, and enforcement of the code shall be in accordance with Minnesota State Fire Code. The code shall be enforced within the extraterritorial limits permitted by Minnesota Statutes, 299F.Oll, when so established by this ordinance. The code enforcement agency of the City of Columbia Heights is the Columbia Heights Fire Department. Section 3 Permits and Fees. The issuance of permits and the collection of fees shall be as authorized in Minnesota Statutes, 299F.0 11. Permit fees shall be assessed for work governed by this code in accordance with the fee schedule adopted by The City of Columbia Heights by Resolution. Section 4. Violations and Penalties. A violation of the code is a misdemeanor (Minnesota Statutes 299F.OII). Section 5. Fire Code Optional Appendices. The Minnesota State Fire Code, established pursuant to Minnesota Statutes 299F.Oll allows the Municipality to adopt by reference and enforce certain optional Appendices of the most current edition of the Minnesota State Fire Code. The following optional appendices identified in the most current edition of the State Fire Code are hereby adopted and incorporated as part of the fire code for this municipality. 1. Appendices D, E, F, G, H, 1. Section 6. Effective date of Ordinance. This Ordinance shall be in full force and effect, ,2005, after its passage. First reading: Second Reading: Date of Passage: Offered by: Seconded by: Roll Call: Ayes: Nayes: Mayor Gary Peterson Patty Muscovitz Secretary Cj CITY COUNCIL LETTER Meeting of: June 13,2005 AGENDA SECTION: ORDINANCES & RESOLUTIONS ORIGINATING DEPARTMENT: CITY MANAGER'S BY: LINDAMAG E DATE: 6-2-05 CITY MANAGER'S APPROVAL Y: u4~1 ATE: 'l0t4K(' NO: ITEM: POST EMPLOYMENT HEALTH CARE SAVINGS PLAN--ICMA NO: In 2001, legislation was passed that allows public employees to save tax-free money to pay for eligible health insurance premiums and other health expenses after their employment ends. Payouts are tax free for eligible health insurance premiums and other health expenses. This is generally referred to as a Post Employment Health Care Savings Plan. Dollars contributed may include severance pay (sick leave and lor vacation) and a percentage or dollar amount of earnings. Before any contributions can be made to a post employment health care savings plan, the City must adopt a resolution to establish the plan and adopt a plan adoption agreement (see attached). Once adopted, non-union, benefit-earning employees will be eligible to participate as early as July 1,2005, the effective date of the plan. Those employees represented by a union will be eligible to participate once a memorandum of understanding is entered into between the City and the respective union(s), but no earlier than the effective date of the plan (July 1, 2005). Staff recommends establishing a Post Retirement Health Care Savings Plan through the ICMA Retirement Corporation's Vantage Care Retirement Health Savings Program. The City currently offers a deferred compensation program through ICMA. RECOMMENDED MOTION: Move to waive the reading of the resolution, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2005-_, being a resolution adopting the Vantagecare Retirement Health Savings (RHS) Program and adoption agreement. COUNCIL ACTION: RESOLUTION 2005- ADOPTING THE V ANTAGECARE RETIREMENT HEALTH SAVINGS (RHS) PROGRAM WHEREAS, the City of Columbia Heights has employees rendering valuable services; and WHEREAS, the establishment of a retiree health savings plan for such employees serves the interests of the Employer by enabling it to provide reasonable security regarding such employees' health needs during retirement, by providing increased flexibility in its personnel management system, and by assisting in the attraction and retention of competent personnel; and WHEREAS, the City of Columbia Heights has determined that the establishment of the retiree health savings plan (the "Plan") serves the above objectives; NOW, THEREFORE, BE IT RESOLVED that the City of Columbia Heights hereby adopts the Plan in the form of the ICMA Retirement Corporation's VantageCare Retirement Health Savings Program. BE IT FURTHER RESOLVED, that the assets of the Plan shall be held in trust, with the City of Columbia Heights serving as trustee, for the exclusive benefit of Plan participants and their beneficiaries, and the assets of the Plan shall not be diverted to any other purpose prior to the satisfaction of all liabilities of the Plan. The City of Columbia Heights has executed the Declaration of Trust of the City of Columbia Heights Integral Part Trust in the fonn of the model trust made available by the ICMA Retirement Corporation. BE IT FURTHER RESOLVED, that the Assistant to the City Manager/Human Resources Director shall be the coordinator and contact for the Plan and shall receive necessary reports, notices, etc. I, William Elrite, Clerk of the City of Columbia Heights, do hereby certify that the foregoing resolution proposed by Council Member was duly passed and adopted by the City Council of the City of Columbia Heights at a regular meeting thereof assembled this _ day of ,2005, by the following vote: AYES: NAYS: ABSENT: Mayor Gary L. Peterson William Elrite City Clerk EMPLOYER V ANTAGECARE RETIREMENT HEALTH SAVINGS (RHS) PLAN ADOPTION AGREEMENT Plan Number: 8 Employer Retirement Health Savings Plan Name: City of Columbia Heights Retirement Health Savings Plan I. Employer Name: City of Columbia Heights II. The Employer hereby attests that it is a unit of a state or local government or an agency or instrumentality of one or more units of a state or local government. III. The Effective Date ofthe Plan: July 1,2005 N. The Employer intends to utilize the Trust to fund only welfare benefits pursuant to the following welfare benefit planes) established by the Employer: City Policies and Union Contracts. V. Eligible Groups and Participant Eligibility Requirements The following group or groups of Employees are eligible to participate in the VantageCare Retirement Health Savings Plan: All Employees All Full-Time Employees Non-Union Employees Public Safety Employees-Police Public Safety Employees-Firefighters General Employees Collectively-Bargained Employees (Specify unit) x Other (specify below) Those employees eligible under City policies and those union units that enter into a Memorandum of Understanding with the City of Columbia Heights for participation in the VantageCare Retirement Health Savings Plan. The group specified must correspond to a group of the same designation that is defined in the statutes, ordinances, mles, regulations, personnel manuals, or other material in effect in the state or locality of the Employer. [iJ If this box is checked, in lieu of mandatory participation, the Employer provides for a one-time irrevocable election by eligible Employees to participate in RHS. Until such time as the election is made, the Employee shall not participate in the Plan or receive contributions pursuant to Section VI. Newly eligible Employees shall be provided an election window of60 days (no more than 60 calendar days) from the date of initial eligibility during which they may make the election to participate. Participation may begin no earlier than the calendar month following the end of the election window. If the Employee does not make the election in the year of initial eligibility, the election to participate may be made in a later year. An annual election window of 60 days (no more than 60 calendar days) shall be provided during which the election may be made. The election window shall run from October 1 to November 29. Participation may begin no earlier than the calendar year following the year of the election. Once made, the election is irrevocable and may not be revoked while the participant is a member of the group covered by the RHS plan. If the Employer's underlying welfare benefit plan or funding under this VantageCare Retirement Health Savings Plan is in whole or part a non-collectively bargained, self-insured plan, the nondiscrimination requirements of Internal Revenue Code (IRe) Section I05(h) will apply. These rules may impose taxation on the benefits received by highly compensated Employees if the Plan discriminates in favor of highly compensated Employees in terms of eligibility or benefits. The Employer should discuss these rules with appropriate counsel. B. Participant Eligibility 1. Minimum period of service required for participation is one year. 2. Minimum age required for eligibility to participate is N/ A. VI. Contribution Sources and Amounts A. Mandatory Contributions o 1. Direct Employer Contributions The Employer shall contribute on behalf of each Participant _ % of earnings or $_ for the Plan Year. Definition of earnings: Base wages o 2. Mandatory Leave Contributions The Employer will make mandatory contributions of leave as follows: Accrued Sick Leave * DYes o No Accrued Vacation * DYes o No Other * (describe) 0 Yes 0 No *Please provide the fornmla for deternlining the Accrued Leave contribution: An Employee shall not have the right to discontinue or vary the rate of annual leave contributions. o 3. Mandatory Employee Compensation Contributions The Employer will make mandatory contributions of Employee compensation as follows: o Reduction in Salary - _ % of earnings (as defined in VI. A. I. ) or $ will be contributed for the Plan Year. o Decreased Merit or Pay Plan Adjustment - All or a portion of the Employees' annual merit or pay plan adjustment will be contributed as follows: An Employee shall not have the right to discontinue or vary the rate of mandatory contributions of Employee compensation. I B. Elective Contributions Elective Pre-Tax Contributions The Employer will permit each Employee to make the following elections to make pre-tax contributions to the Plan: 1iJ 1. 1iJ D a. Irrevocable Election for Pre-Tax Contributions from Compensation: A one-time, irrevocable election of the amount of Employer contributions of compensation made on his or her behalf. The Employer limits the amount elected to either a fixed percentage or a range of percentages of an Employee's earnings. =-% of earnings (as defined in VI.A.I.) or up to 100% of earnings (as defined in VIA. I) for the Plan Year. Newly eligible Employees shall be provided an election window of 60 days (no more than 60) from the date of initial eligibility during which they may make the election to contribute. Contributions may begin no earlier than the calendar n~onth following the end of the election window. If the Employee does not make the election in the year of initial eligibility, the election to contribute may be made in a later year. An annual election window of 60 days (no more than 60) shall be provided during which the election may be made. The election window shall run from October 1 to November 29. Contributions may begin no earlier than the calendar year following the year of the election. Once made, the election is irrevocable and may not be revoked. b. Irrevocable Election for Pre-Tax Contributions of Accrued Leave: A one-time, irrevocable election of the amount of employer contributions of Employee accrued. 1iJ Sick 1iJ Vacation 1iJ Yes D No The Employer limits the amount elected as shown below: Cash value of accumulated unused sick leave; cash value of accumulated unused vacation. D Other (describe) leave made on his/her behalf Newly eligible Employees shall be provided an election window of 60 days (no more than 60 calendar days) from the date of initial eligibility during which they may make the election to contribute. Contributions may begin no earlier than the calendar month following the end of the election window. If the Employee does not make the election in the year of initial eligibility, the election to contribute may be Inade in a later year. J-A..l1 annual election \vindo\;v of 60 days (no more than 60 calendar days) shail be provided during which the election may be made. The election window shall run from October 1 to November 29. Contributions may begin no earlier than the calendar year following the year of the election. Once made, the election is irrevocable and may not be revoked. c. Annual Prospective Election for Pre-Tax Contributions of Leave: An annual, irrevocable election to have his or her 0 sick 0 vacation 0 other ( describe) leave to be accrued in the next calendar year contributed to the Plan on his or her behalf. The Employer limits the amount elected as shown below: Contributions of future leave accruals will be remitted to the Plan o As earned o At the end of the calendar year. The election to contribute must be made in the calendar year before the year in which contributions are to begin. Once made, the election shall apply to succeeding calendar years unless otherwise revised or revoked by the Employee on an annual basis. An annual election window of _ days (no more than 60 calendar days) is provided during which eligible Employees may make the election to contribute. The election window shall run from _ to _ (insert your annual time frame for the election window). In adopting section a, b, and/or c, the Employer acknowledges that the Internal Revenue Service has not ruled on irrevocable election contributions in an integral part trust. ICMA-RC has obtained the advice of counsel that such contributions are allowable under the conditions outlined in this Adoption Agreement. The Employer should discuss this issue with appropriate counsel. 2. Voluntary After-Tax Contributions Each Employee may contribute up to 25% of earnings (as defined in VLA.l.) or $ for the Plan Year on a voluntary after-tax basis. In no event may aggregate Employee voluntary after-tax contributions exceed 25% of total contributions in any Plan Year. An Employee shall have the right to discontinue or vary the rate of elective after-tax contributions of Employee eanllngs. By adopting this section, the Employer acknowledges that the Internal Revenue Service has declined to rule on Employee after tax contributions in an integral part trust. ICMA-RC has obtained the advice of counsel that such contributions are allowable in an insubstantial amount (i.e. no more than 25% oftotal contributions in any Plan Year). The Employer should discuss this issue with appropriate counsel. C. Limits on Total Contributions The total contribution on behalf of each Participant (including both Mandatory and Elective Contributions) for each Plan Year shall not exceed the following limit(s): D D ~ _% of earnings (as defined in VLA.l.) $ There is no Plan-defined limit on the percentage or dollar amount of earnings that may be contributed. Limits on individual contribution types are defined within the appropriate section above. See Section V.A. for a discussion of nondiscrimination rules that may apply to non-collectively bargained self-insured Plans. VII. Vesting Schedule A. The account is 100% vested at all times, unless specified otherwise in B, below. B. The following vesting schedule applies to Direct Employer Contributions outlined in VI.A.1: Years of Service Completed Specified Percent Vesting % % % % % % % % C. The account will become 100% vested upon the death, disability, retirement, or attainment of benefit eligibility by a Participant. Definition of retirement: D. Any period of service by a Participant prior to a rehire of the Participant by the Employer shall not count toward the vesting schedule outlined in B. above. VIII. Forfeiture Provisions Upon separation from the service of the Employer or upon reversion to the Tmst of a Participant's account assets remaining upon the participant's death (as outlined in Section XI), a Participant's non-vested funds shall: D D D Remain in the Trust to be reallocated among all Plan Participants as Direct Employer Contributions for the next and succeeding contribution cycle(s). Remain in the Trust to be reallocated on an equal dollar basis among all Plan Participants. Remain in the Trust to be reallocated among all Plan Participants based upon Participant account balances. Revert to the Employer. In the case of separation from service, the Participant's non-vested funds shall be applied as shown above. In the case of reversion due to the Participant's death under Section XI, the remaining account assets shall be applied as shown above. IX. Eligibility Requirements to Receive Medical Benefit Payments from the VantageCare Retirement Health Savings Plan A. A Participant is eligible to receive benefits: At retirement only (as defined in Section VILC.) ~ At separation from service with the following restrictions: NO RESTRICTIONS At age _ only At retirement and age _ At retirement or age _ B. Termination prior to general benefit eligibility: A Participant who separates from the service of the Employer prior to attaining benefit eligibility as outlined in Section IX.A. or C. will be eligible to receive benefits: 1lI D Immediately upon separation from service. At age _' C. A Participant who dies or becomes totally and permanently disabled (as defined by the Social Security Administration) will become immediately eligible to receive medical benefit payments from his/her VantageCare Retirement Health Savings Plan account. X. Permissible Medical Benefit Payments Benefits eligible for payment consist of: A. l All Medical Expenses eligible under IRC Section 213* other than direct long-tenn care expenses, OR B. The following Medical Expenses (select only the expenses you wish to cover under the VantageCare Retirement Health Savings Plan): Medical Insurance Premiums Medical Out-of-Pocket Expenses* Medicare Part B Insurance Premiums Medicare Supplement Insurance Premiums COBRA Premiums Dental Insurance Premiums Dental Out-of-Pocket Expenses* Long Term Care Insurance Premiums Other (Must be eligible under IRC Section 213)* *See Section V.A. for a discussion of nondiscrimination rules which may apply to non-collectively bargained, self-insured Plans. XI. Death Benefit In the event of a Participant's death, the following shall apply: Account Transfer: The surviving spouse and/or surviving eligible dependents (as defined in Section XIII.F.) of the deceased Participant are immediately eligible to maintain the account and utilize it to fund eligible medical benefits specified in Section X above. Upon notification of a Pmticipant's death, the Participant's account balance will be transferred into the Vantagepoint Money Market Fund*. The account balance may be reallocated by the surviving spouse or dependents. *Please read the current prospectus carefitlly prior to investing. An investment in this fund is neither insured nor guaranteed and there can be no assurance that the Fund will be able to maintain a stable net asset value of $1.00 per share. Vantagepoint Mutual Funds are distributed by ICMA-RC Services, LLC, a controlled affiliate oflCMA Retirement Corporation. Member NASD/SlPC. If a Participant's account balance has not been fully utilized upon the death of the eligible spouse, the account balance may continue to be utilized to pay benefits of eligible dependents. Upon the death of all eligible dependents, the balance will be available for medical benefits for the designated beneficiary of the last dependent or spouse to die. Assets remaining upon the death of a designated beneficiary shall be available for medical benefits of the beneficiary's designated beneficiary. If there is no living beneficimy(ies), the account will revert to the Plan to be applied as specified in Section VIII. There will be no elective withholding of federal, state, or local taxes for medical benefit payments to the Participant's spouse's or dependent's designated beneficiary(ies). If there are no living spouse or dependents at the time of death of the Participant, the account will be available for medical benefits for the designated beneficiary(ies) of the Participant. Assets remaining upon the death of all designated beneficiaries shall be available for medical benefits of the beneficiary's beneficiary. Ifthere is no living beneficiary(ies), the account will revert to the Plan to be applied as specified in Section VIII. There will be no elective withholding of federal, state, or local taxes for medical benefit payments to the Participant's beneficiary(ies) or any beneficiary's beneficiary. XII. De Minimis Accounts Upon separation from the service of the Employer prior to a Participant becoming eligible for medical benefits from a VantageCare Retirement Health Savings Plan account, Participant accounts that are considered de minimis as specified below will be paid to the Participant. D D [lJ The de minimis account value shall be $5,000 or less. The de minimis account value shall be $ (insert dollar amount between $0 and $5,000) or less. The Plan shall not allow de minimis account distributions. XIII. The Plan will operate according to the following provisions: A. Employer Responsibilities 1. The Employer will submit all VantageCare Retirement Health Savings Plan contribution data via electronic submission. 2. Participant status updates and/or changes or personal information updates and/or changes (Participants' termination dates, Participants' benefit eligibility dates, etc.) will be provided via electronic submission. B. Participant account administration fees will be paid through the redemption of Participant account shares, unless agreed upon otherwise in the Administrative Services Agreement. C. Employer plan fees will be paid by the Employer as outlined in the Administrative Services Agreement. D. Assignment of benefits is not permitted. E. Payments to an alternate payee (payee other than a Participant) are not permitted with the exception of reimbursement of health insurance premiums to the Employer. F. An eligible dependent is the Participant's lawful spouse and any other individual who is a person described in IRC Section 152(a). G. The Employer will be responsible for withholding, reporting, and remitting any applicable taxes, as outlined in the VantageCare Retirement Health Savings Plan Employer Manual. XIV. The Employer hereby acknowledges it understands that failure to properly fill out this Employer VantageCare Retirement Health Savings Plan Adoption Agreement may result in the loss of tax exemption of the Trust and/or loss of tax-deferred status for Employer contributions. EMPLOYER By: Title: Attest: Accepted: Vantagepoint Transfer Agents, LLC Corporate Treasurer TIt CITY COUNCIL LETTER Meeting of AGENDA SECTION: ORIGINATING DEPARTMENT: Fire CITY MANAGER APPROVAL NO: ITEM: Approval of Property Maintenance Inspection Policy BY: Gary Gorman :..t. ' 'I II DA TE:r:" p ft I, DATE: NO: Since 1989, the Fire Department has conducted inspections and licensing of residential property under the Residential Maintenance Code. The Fire Department has compiled many different policies and procedures that have been used to implement the Residential Maintenance Code. We have not made any significant changes in our inspection procedures for 15 years. The City Manager has instructed us to make changes to our inspection procedures for a more efficient operation that speeds up the enforcement process and puts one department in control of most property maintenance. This new policy combines all of our policies and procedures into one comprehensive policy that will cover all the licensing and inspections the Fire Department conducts, including the future Property Maintenance Code, and current Residential Maintenance Code and State Fire Code. This resolution and motion adopts the new policy. RECOMMENDED MOTION: Move to waive the reading of Resolution # , there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution # , adopting the Property Maintenance Inspection Policy. CITY COUNCIL ACTION: RESOLUTION No. 2005- ADOPTING THE PROPERTY MAITENANCE INSPECTION POLICY WHEREAS, The Columbia Heights Fire Department has the responsibility for the inspection and licensing of rental property under the Residential Maintenance Code; and WHEREAS, The Columbia Heights Fire Department has the responsibility for inspections under numerous city ordinances and the State Fire Code; and WHEREAS, One comprehensive policy has been assembled to conduct our inspections in a unified and efficient manner. THEREFORE, BE IT RESOLVED that the attached proposed Property Maintenance Inspection Policy be adopted for use by the Columbia Heights Fire Department. Passed this day of June 2005 Offered by: Seconded by: Mayor Gary Peterson Attest: Patricia Muscovitz SUMMARY OF CHANGES UNDER THE PROPERTY MAITENANCE INSPECTION POLICY Our inspection process is made up of many parts. Most of the process is not in written form and has been used for 15 years. The Fire Department has some written policies for different parts of the process. This is the first time the whole process is in written form and in front of the City Council for review. Changes in the past have been made at the division level only. There are three major changes to the way we will conduct our inspections under this policy: Licensing. All licensing paperwork will be sent out 45 days, instead of 30 days prior to their relicensing date. If their application, fees, and initial inspection are not made prior to their relicensing date, the property will go to a revocation hearing. This eliminates 2nd and 3rd notices being sent and late fees being collected. Inspections. Violation compliance will be either 10 days for priority items or 30 days for larger projects. In the past only life safety items got less than 30 days. The 1 D-day time will include trash, outside storage etc. If violations are not corrected then the property will go to a revocation or abatement hearing. Eliminates 1 st and 2nd reinspections and reinspection fees. This will eliminate 30 to 45 days from the process. Enforcement. Setting Council hearings our selves will speed up enforcement by 2 weeks. The Council will decide whether to revocate a license, abate the problem, or have us ticket the owner. Overall this new policy will reduce the whole process by 30 to 60 days. Our goal is free up time for better quality of inspections and to spend time on owner occupied homes. CITY OF COLUMBIA HEIGHTS FIRE DEPARTMENT PROPERTY MAINTENANCE INSPECTION POLICY EFFECTIVE PURPOSE This policy is intended to guide the administration of all property maintenance, licensing and inspections. POLICY It shall be the policy of the City of Columbia Heights to conduct property maintenance licensing and inspections according to the procedures outlined in this document, City Ordinances, State Fire Code and the State Building Code. SCOPE The provisions of this policy shall apply to all existing residential and nonresidential structures and all existing premises and constitute minimum requirements and standards for premises, structures, equipment and facilities for light, ventilation, space, heating, sanitation, protection from the elements, life safety, safety from fire and other hazards, and for safe and sanitary maintenance; the responsibility of owners, operators and occupants; the occupancy of existing structures and premises, and for administration, enforcement and penalties. - 1 - PROCEDURE Inspection Hours. Hours for conducting non-scheduled inspections shall be Monday through Friday, 8:00 am - 4:45 pm. Inspections may be performed outside this time frame if needed. Scheduled inspections shall be Monday through Thursday, 9:00 am- 11 :00 am and 1 :30 pm-4:00 pm. Property Identification. All properties will be assigned an occupancy identification number. The specific occupancy type of the property/space will determine the occupancy ID number. See the chart below for numbering system. OCCUPANCYID NUMBER RANGE TYPE OF OCCUPANCY 90000 - 99999 10000 - 10999 12000 - 12999 20000 - 29999 30000 - 34999 35000 - 35999 40000 - 49999 50000 - 59999 60000 - 69999 70000 - 79999 80000 - 89999 - 2 - LICENSING All property, except Owner Occupied Single Family Homes, shall be licensed. Licenses are not transferable. Non-residential properties with multiple tenant spaces shall have a license for each individual tenant space. New property owners or non-residential tenants must submit a new application within 30 days. Any change in occupancy classification shall be approved prior to occupation of the space or property. Licensing procedure is as follows: Residential Rental Property. Every property will be given a licensing date. The date is always the 1st day of a month. The license will run for one year from that date thru the last day of the 12th month. License applications will be sent out to the owner 45 days prior to their licensing date. Licensing requires that a signed, updated application be returned along with required fees prior to the re-Iicensing date. All applications shall be filled out completely and signed, to be considered as meeting the licensing requirement. Any incomplete application will be sent back. A reminder letter will be sent out 15 days prior to the re-licensing date reminding the owner to return their application and fees. On the first of the month, the re-licensing date, all properties that have not submitted their application and fees will be placed on the agenda of a City Council meeting for revocation of license. Non-Residential Prooerties. Every property wi!! be given a licensing date. The date is always the 1 st day of a month. The license will run for one year from that date thru the last day of the 1ih month. License applications will be sent out to the owner/tenant 45 days prior to their licensing date. Licensing requires that a signed, updated application be returned along with required fees prior to the re-licensing date. All applications shall be filled out completely and signed, to be considered as meeting the licensing requirement. Any incomplete application will be sent back. A reminder letter will be sent out 15 days prior to the re-licensing date reminding the owner to return their application and fees. On the first of the month, the re-licensing date, all properties that have not submitted a completed license application and fees will be placed on the agenda of a City Council meeting for revocation of license. - 3- PROPERTY MAINTENANCE CODE LICENSING PROCEDURE TABLE FORM RESIDENTIAL WITH RESIDENTIAL NON-RESIDENTIAL INTERIOR WITHOUT INSPECTION INTERIOR INSPECTION 45 days prior to 45 days prior to 45 days prior to license date, license license date, license license date, license application and application and application and inspection request inspection request inspection request are mailed out. are mailed out. are mailed out. After 30 days, if After 15 days if no After 15 days if no license application, inspection inspection fees, and initial appointment is appointment is inspection are not in, requested the requested the a reminder letter is address is given to address is given to sent. inspectors. inspectors. After 45 days, all 3 After 30 days, if After 30 days, if items: license license application license application application, fees, and fees are not in, a and fees are not in, a and initial inspection reminder letter is reminder letter is must be in and sent. sent. completed. If one or all are not done the property is scheduled for a revocation hearing. After 45 days, if the After 45 days, if the license application license application and fees are not in and fees are not in the property is and an inspection scheduled for a could not be made, revocation hearing. the property is scheduled fOi a revocation hearing. -4- LICENSE FEES All licensed properties will be assessed a license fee. The fee will cover the length of time of the license only. As with the license, the license fee is not transferable. The license fee may be prorated for a specific length of time for the remainder of a licensing year. Proposed licensing fees are as follows: RESIDENTIAL See attached fee schedule for current fees. Fees are set by Resolution. NON-RESIDENTIAL See attached fee schedule for current fees. Fees are set by Resolution. - 5- INSPECTIONS All licensed properties are required to have periodic inspections as per this chart: Occupancy 10 Interior Required Exterior Required Number 10000 - 35999 Every other year Every year 40000 - 89999 Every year Every year 90000 - 99999 None By complaint* *The Fire department has the right to make systematic inspections of properties as individuals, blocks, or areas of the City. 45 days prior to their re-licensing date, along with the license application, the owner/commercial tenant will be requested to schedule an inspection if required. Residential rental properties that require inspections of the individual tenant units are required to schedule an inspection with the Fire Department. Tenants shall be notified, by the owner, of the inspection at least 24 hours prior to the scheduled inspection. The Fire Department will not inspect individual units that have not met the minimum 24 hours notice. It is the right of the tenant to refuse to let us conduct an inspection of their individual tenant space. The Fire Department may acquire an administrative search warrant to conduct the inspection. The Fire Department reserves the right to inspect a randomly picked sampling of units based on the size of the building and past inspection history. The occupancy identification number will be used to determine the year in which residential rental properties receive inspections of the individual rental units. Properties, which have an even occupancy 10 number, will have unit inspections during even numbered years. Properties, which have an odd occupancy 10 number, will have unit inspections during odd numbered years. Rental property owners desiring to change the year of inspection fOi a property illay do so one time by contacting the fire department Inspection office. - 6 - All licensed residential properties are required to have an inspection of the exterior and common areas every year. Non-residential properties/tenant spaces are required to have interior and exterior inspections every year. This will include the annual fire inspection as mandated by the State Fire Code. Residential rental properties that do not require inspections of the individual units, and all other properties, will have the opportunity to schedule an inspection until 30 days prior to their re-licensing date. After this date the inspections will be made during regular inspection hours without prior notice. Properties/tenants that are not open during regular business hours are required to set up an appointment for their inspection. The initial inspection must be made prior to the property's re-Iicensing date for all properties. On the first of the month, the re-Iicensing date, all properties that have not had their initial inspection will be placed on the agenda of the next City Council meeting for revocation of license COMPLAINT INSPECTION. The Fire Department shall respond to all complaints. Complaints will be accepted either verbally or in writing. A written record of the complaint will be made. Complainants are encouraged to identify themselves however it is not required. Information regarding the identity of any complainant is private data and will not be released to public. Complaints will be included as a scheduled inspection unless it is determined that it is a Priority Inspection. Priority Inspections will be responded to as soon as feasible. Complaints of individual residential rental units will follow the above policy with some differences. Complaints must originate from a tenant of the unit. Except for Priority Violations, complaint inspections will not be made for tenants that are under an unlawful detainer, part of an eviction process, or who have already moved out of a property. If a complaint is in regards to the exterior of a property the inspectors may, based on the type of violations and the condition of neighboring properties, inspect those neighboring properties that have similar violations or are of similar condition. - 7- Violation Correction When violations are found by inspectors, the owner of residential properties or the owner/tenant of non-residential properties shall be given reasonable time to correct the violations. Following is the schedule to be used by the Property Maintenance office: TYPE OF VIOLATION TIME TO FIRST DISPOSITION REINSPECTION Priority Violations Citation, (Significant life safety 10 days* Abatement or violations) . License Trash, Outside Revocation** Storage, Vegetation, etc. Citation, All Other Violations 30 days* Abatement or License Revocation** *These time frames are used unless a different time is specified in the ordinance or referenced ordinance. **License revocation does not apply to non-licensed properties, i.e. owner occupied single-family homes. The property owner or commercial tenant will be mailed a violation notice. The notice will contain the date of the inspection, any violations found, and the date/time of the re- insoection. The notice will also contain the orocess/oenalties if the violations are not . . . corrected by the re-inspection date. If violations are not corrected, the property may be put on the agenda of a City Council meeting for a possible license revocation hearing or abatement hearing. - 8 - EXTENSION PROCEDURE Extensions to the violation correction schedule above may be granted by the inspection staff, office staff or the Property Maintenance Enforcement Officer subject to the following guidelines. Extensions will only be granted if requested during the initial 3D-day time to the first re- inspection. Extensions will not be granted for 1 D-day violations. Requests for extensions received for non-priority violations can be granted routinely by inspection staff or office staff for up to a maximum of 14 days. Any length of time longer than this requires the approval of the Property Maintenance Enforcement Officer. Seasonal extensions for exterior work, which cannot be completed due to cold weather, may be granted to no later than June 1 of the following year. Examples include exterior painting, siding replacement, roofing, concrete, or asphalt work, retaining walls, landscaping or other work with soil that is frozen. Special extensions may be granted for large projects that require more time or are a financial hardship. Requests for these extensions are to be in writing with an explanation as to the hardship. The request must include a completion date. Only one special extension will be granted for a violation. Extensions involving heating violations require the approval of the Property Maintenance Officer. Generally, the property owner will be granted reasonable extensions provided that significant efforts are being made by the property owner to comply and circumstances beyond the control of the property owner exist. A re-inspection of extension items will be made to verify compliance. If the violation is not completed the property may be given a citation or the property will be put on the agenda of a City Council meeting for a license revocation hearing or abatement hearing. SPECIAL SITUATIONS There may be times that deadlines cannot be made due to special situations beyond the control of the City and its staff. An example may be a missed inspection due to an emergency call. The inspection office has the right to deviate from this policy as long as the intent of the policy is met. - 9 - REVOCATION PROCESS When the property has not met the above requirements, licensed properties may have their license revoked. The license can only be revoked by the City Council as part of a revocation hearing. Property owners and tenants are to be notified of the revocation hearing by regular and certified mail. The owner's notification will also include the Statement of Cause. The revocation hearing will be set by staff with the City Council Secretary. Staff will schedule the hearing to give the owner and tenants at least 14 days notice. A final pre-revocation inspection will be performed, if needed, prior to the hearing. If violations are corrected and all other requirements are met, the hearing will be closed. At the revocation hearing, the owner and all tenants will be given an opportunity to be heard by the City Council. The City Council has the right to revoke or suspend the license, grant an extension, table the motion, or refuse revocation. If the license is revoked, the owner and tenants will be notified by regular and certified mail of the revocation. The property will also be posted. The posting gives 60 days to vacate. Sixty days after the original posting of the property, an Unlawful to Occupy posting will be put on the building. The Fire Department may write the owner and/or occupants a County Citation or begin the process with Anoka County Courts to have the occupants removed. To re-Iicense a revoked property, all requirements of this policy and the Property Maintenance Code ordinance shall be met. This includes all outstanding fees. - 10- ABATEMENT PROCEDURE City ordinance #1461 allows for the abatement of Property Maintenance violations that the City Council deems a nuisance affecting public safety. The Property Maintenance Office will follow the procedures outlined in the ordinance. The violation letter sent to property owners/tenants will advise that abatement may be one of the options used if the violations are not completed by the re-inspection date. If the violations are not completed by the re-inspection date, and the Property Maintenance Office decides to use this option, the property owner/tenant will be scheduled for an abatement hearing at a City Council Meeting. COUNTY CITATION The Fire Chief and Assistant Fire Chief are allowed, by City ordinance, to write County Citations. The Property Maintenance Office will follow the procedures outlined in the ordinance. The violation letter sent to property owners/tenants will advise that a County Citation may be one of the options used if the violations are not completed by the re-inspection date. If the violations are not completed by the re-inspection date, and the Property Maintenance Office decides to use this option, the property owner/tenant will be given a County Citation. - 11 - ])2 DEPARTMENT TO: FROM: SUBJECT: DATE: WALT FEHST, CITY MANAGER GARY GORMAN, FIRE CHIEF RENTAL PROPERTY LICENSE FEES 6/2/2005 Attached are three rental property license fee proposals and our current fee structure. I originally met with rental property owners at the property owners meeting in February. Approximately 50 owners were present. At that meeting I was told a group of owners would contact me to assist in putting together some proposals that we would bring back at an April owners meeting. I was never contacted and I was never informed of the April meeting. I do know they had an April meeting and were still interested in submitting a proposal. I have been in contact with the Minnesota Multi Housing Association (MMHA). They originally contacted me and have been in constant contact throughout this process. Without further word from the property owners group I put together some new proposals and set up a meeting myself to talk with owners. I sent them Proposals One and Two (copies attached) with the meeting notice. On May 26th I had the owners meeting. 9 owners were in attendance out of the approximately 500 owners that were sent letters. One owner owned a four-plex and the rest were single or duplex owners. The 9 owners did come up with a different proposal, which I am submitting to you as Proposal Three. Proposal One is designed in a way that regardless of the size of a building, the cost of processing the license paperwork is the same. That is the $50.00 fee per building. The additional cost is based on our time to conduct inspections. It takes more time to inspect singles and duplexes, per unit, then it does in larger buildings. The MMHA is in favor of this proposal due to it reflecting our true costs more then the rest. Small building owners do not support this due to the high cost of one and two family units. I am recommending this proposal to the Council. Proposal two is based on the same theory as proposal one except the entire fee is included in a per unit cost. The more units, the less time it takes to inspect and the less violations we typically find. The MMHA has also given their support to this proposal. Proposal three was suggested by one of the 9 owners who were in attendance at the recent meeting. They felt that if we are licensing buildings then the license should be the same for all. Their proposal is for $25.00 per license. They also felt that inspections should be the same, per unit, regardless whether a building has 1 or 100 units. That would be the $25.00 per unit fee. I told the MMHA of this proposal but have not heard back. Since we have a large number of properties that are small and a large number of properties that are large it is difficult to come up with a fee schedule that both can support. This is the package I am bringing to the council work session. I may try put together a couple of compromise proposals between now and the work session. After the work session I will put together a Council Letter and Resolution for the fee schedule(s) that the Council supports. I am also attaching a copy of a letter of support from the Minnesota Multi Housing Association. 2 CURRENT FEE SCHEDULE ITEM FiEE 1 or 2 rental units $22.50 per unit 3 or 4 rental units $75.00 per building 5 or more rental units $75.00 for the first 4 units, plus $10.00 per unit over 4 Reinspection fee $100.00 for 1st and 2na reinspections. $300.00 for 3rd and subsequent reinspections. No-show fee $100.00 per no-show event. License reinstatement after 1-1/2 times the annual license fee. revocation or suspension. 1 247 247 $ 22.50 $ 22.50 $ 5,557.50 2 224 448 $ 22.50 $ 45.00 $ 10,080.00 3 14 42 $ 25.00 $ 75.00 $ 1,050.00 4 38 152 $ 18.75 $ 75.00 $ 2,850.00 5 4 20 $ 17.00 $ 85.00 $ 340.00 6 8 48 $ 15.83 $ 95.00 $ 759.84 7 15 105 $ 15.00 $ 105.00 $ 1,575.00 0 6 48 $ 14.38 $ 115.00 $ 690.00 0 11 29 319 $ 13.18 $ 145.00 $ 4,204.42 12 ') 24 $ 12.92 '" 155.00 $ 310.08 &.. .;p 14 2 28 $ 12.50 $ 175.00 $ 350.00 17 9 153 $ 12.06 $ 205.00 $ 1,845.18 20 4 80 $ 11.75 $ 235.00 $ 940.00 22 2 44 $ 11.59 $ 255.00 $ 509.96 34 1 34 $ 11.03 $ 375.00 $ 375.02 35 2 70 $ 11.00 $ 385.00 $ 770.00 40 1 40 $ 10.88 $ 435.00 $ 435.20 75 1 75 $ 10.47 ~ 785.00 ~ 785.25 T T 77 1 77 $ 10.49 $ 805.00 $ 807.73 85 1 85 $ 10.41 $ 885.00 $ 884.85 146 1 146 $ 10.24 $ 1,495.00 $ 1,495.04 TCrr.4.L. ~..~.~.~1!)1()7: PROPOSAL ONE ITEM FEE 1 rental unit $50.00 per buildinq plus $40.00 per unit 2 - 10 rental units $50.00 per building plus $20.00 per unit 11 - 30 rental units $50.00 per building plus $15.00 per unit Over 30 rental units $50.00 per building plus $10.00 per unit No Show Fee $100.00 per no-show event License reinstatement after Ten times the annual license fee. revocation or suspension. ::~:=q: \;rptcd ..........;> 1,4;; " ;L.. ;(< ..., ".,.. <q~$t .... . .~... , <..... .. NQmb~r.pf I.~.~........~......."".O:.<....~... / l(:)talc..re~' R.el')tal;.lJl')it~.. .Qfi,'..;::........ /r.. "" ............ !P~rUhit (il?~r= ". 1 247 247 $ 50.00 $ 40.00 $ 90.00 $ 22,230.00 2 224 448 $ 50.00 $ 20.00 $ 90.00 $ 20,160.00 3 14 42 $ 50.00 $ 20.00 $ 110.00 $ 1,540.00 , 4 38 152 $ 50.00 $ 20.00 .$ 130.00 $ 4,940.00 5 4 20 $ 50.00 $ 20.00 $ 150.00 $ 600.00 6 8 48 $ 50.00 $ 20.00 $ 170.00 $ 1,360.00 7 15 105 $ 50.00 $ 20.00 $ 190.00 $ 2,850.00 8 6 48 $ 50.00 $ 20.00 $ 210.00 $ 1,260.00 11 29 319 $ 50.00 $ 15.00 $ 215.00 $ 6,235.00 12 2 24 $ 50.00 $ 15.00 $ 230.00 $ 460.00 14 2 28 '" 50.00 '" 15.00 <I' 260.00 <I' 520.00 'I> 'I> 'I> .p 17 9 153 $ 50.00 $ 15.00 $ 305.00 $ 2,745.00 20 4 80 $ 50.00 $ 15.00 $ 350.00 $ 1,400.00 22 2 44 $ 50.00 $ 15.00 $ 380.00 $ 760.00 34 1 34 $ 50.00 $ 10.00 $ 390.00 $ 390.00 35 2 70 $ 50.00 $ 10.00 $ 400.00 $ 800.00 40 1 40 $ 50.00 $ 10.00 $ 450.00 $ 450.00 75 1 75 $ 50.00 $ 10.00 $ 800.00 $ 800.00 77 1 77 $ 50.00 $ 10.00 $ 820.00 $ 820,00 85 1 85 $ 50.00 $ 10.00 $ 900.00 $ 900.00 146 1 146 $ 50.00 $ 10.00 $ 1,510.00 $ 1,510.00 161;2 ., ..rlriOJ:: !;/ /<'<" ..<<...... $ .7/J.,~""''''''' TQTAL .......( I PROPOSAL TWO ITEM FEE 1 rental unit $75.00 per unit 2 rental units $50.00 per unit 3-10 rental units $25.00 per unit 11-30 rental units $20.00 per unit 30 or more rental units $15.00 per unit No Show Fee $100.00 per no-show event. License reinstatement after Ten times the annual license fee. revocation or suspension. ~"1'3~:t .......... I. C~!~." ......, > l,nT~1 >~c;:)~~ R.~J),iiii~~ It "'" ,...i".~ /R~ri~' ,',... >UI ,'~.U II.;:) 1 247 247 $ 75.00 $ 75.00 $ 18,525.00 2 224 448 $ 50.00 $ 1 00.00 $ 22,400.00 3 14 42 $ 25.00 $ 75.00 $ 1,050.00 4 38 152 $ 25.00 $ 100.00 $ 3,800.00 5 4 20 $ 25.00 $ 125.00 $ 500.00 6 8 48 $ 25.00 $ 150.00 $ 1,200.00 7 15 105 $ 25.00 $ 175.00 $ 2,625.00 8 6 48 $ 25.00 $ 200,00 $ 1,200.00 11 29 319 $ 20.00 $ 220.00 $ 6,380.00 01"1 "1 24 ~ I')nnn ~ 240.00 $ 480.00 I~ ~ .p &..v.vv .p 14 2 28 $ 20.00 $ 280.00 $ 560.00 17 9 153 $ 20.00 $ 340.00 $ 3,060.00 20 4 80 $ 20.00 $ 400.00 $ 1,600.00 22 2 44 $ 20.00 $ 440.00 $ 880.00 34 1 34 $ 15.00 $ 510.00 $ 510.00 35 2 70 $ 15.00 $ 525.00 $ 1,050.00 40 1 40 $ 15.00 $ 600.00 $ 600.00 75 1 75 $ 15.00 $ 1,125.00 $ 1,125,00 77 1 77 $ 15.00 $ 1 ,155.00 $ 1,155.00 85 1 85 $ 15.00 $ 1,275.00 $ 1,275.00 146 1 146 $ 15.00 $ 2,190.00 $ 2,190.00 mQ(tAI... 61\2/ 2285.".,. I '7:2.,1 Ei$.()() PROPOSAL THREE ITEM FEE All rental properties $25.00 per rental property plus $25.00 per rental unit. No Show Fee $100.00 per no-show event. License reinstatement after Ten times the annual license fee. revocation or suspension. Number Total ..C-. Number of of Number Base Price Per Additional Cost Total Cost Total Rental Units Buildings of Units Buildina Per Unit Per Buildina 1 247 247 $ 25.00 $ 25.00 $ 50.00 $ 12,350.00 2 224 448 $ 25.00 $ 25.00 $ 75.00 $ 16,800.00 3 14 42 $ 25.00 $ 25.00 $ 100.00 $ 1,400.00 4 38 152 $ 25.00 $ 25.00 $ 125.00 $ 4,750.00 5 4 20 $ 25.00 $ 25.00 $ 150.00 $ 600.00 6 8 48 $ 25.00 $ 25.00 $ 175.00 $ 1,400.00 7 15 105 $ 25.00 $ 25.00 $ 200.00 $ 3,000.00 8 6 48 $ 25.00 $ 25.00 $ 225.00 $ 1,350.00 11 29 319 $ 25.00 $ 25.00 $ 300.00 $ 8,700.00 12 2 24 $ 25.00 $ 25.00 $ 325.00 $ 650.00 14 2 28 $ 25.00 $ 25.00 $ 375.00 $ 750.00 17 9 153 $ 25.00 $ 25.00 $ 450.00 $ 4,050.00 20 4 80 $ 25.00 $ 25.00 $ 525.00 $ 2,100.00 22 2 44 $ 25.00 $ 25.00 $ 575.00 $ 1,150.00 34 1 34 $ 25.00 $ 25.00 $ 875.00 $ 875.00 35 2 70 $ 25.00 $ 25.00 $ 900.00 $ 1,800.00 40 1 40 $ 25.00 $ 25.00 $ 1,025.00 $ 1,025.00 75 1 75 $ 25.00 $ 25.00 $ 1,900.00 $ 1,900.00 77 1 77 $ 25.00 $ 25.00 $ 1,950.00 $ 1,950.00 85 1 85 $ 25.00 $ 25.00 $ 2,150.00 $ 2,150.00 146 1 146 $ 25.00 $ 25.00 $ 3,675.00 $ 3,675.00 TOTAL 612 2285 $ 72,425.00 on MHA M-IA ....---- ~ OFFICERS Board Chair LISA MOE Stuart Management Corporation First Vice Chair CLINT BLAISER Halverson & Blaiser Group Second Vice Chair STEVE FRENZ JAB Apartments President MARY RIPPE MN Multi Housing Association Secretary FRANK FRENCH Sage Company Treasurer STEVE RADCLIFFE Dominium Mgmt. Services, Jnc. 2003 Chair JAN SUSEE Metes & Bounds Management Co. DIRECTORS ABE APPERT Fransen Appert Real Estate Group TIM BROMS Cities Management, Inc. RICK FARGO Progressive Property Mgmt., Inc. ANGIE FLEMING Mid Continent Mgmt. Corp. BRAD KITTLESON CSM Corporation DOUG LEICHT Independent Owner GARY LIND Bankers Mortgage LISA MARVIN lNH Property Management, Inc. MARK OTNESS Otness Management Co. BRIAN PERGAMENT Pergola Management LLC NANCY POGUE Oaks Properties LLC JONATHAN RILEY Condor Corporation STEVE SCHNARR Electric, Fire & Security, Inc. DOUG SIMEK Meridian Management LARRY THEIVAGT Arrowhead Multi Housing Assn. (!) f,~V.J ..IIOJU,51~~ Minnesota Multi Housing Association 1650 West 82nd Street, Suite 250, Bloomington, MN 55431 Main (952) 854-8500 Fax (952) 854-3810 Toll Free (877) 409-2534 Web Page: www.mmha.com E-Mail: mha@mmha.com Fire Chief Gary Gonnan City of Columbia Heights 555 Mill Street NE Columbia Heights MN 55421 May 31, 2005 Dear Chief Gonnan. On behalf of the Minnesota Multi Housing Association, I'm writing to provide our input on the proposal to increase multi family inspections fees. Ofthe various fee schedule options presented, we prefer either option 1 or option 2. The Minnesota Multi Housing Association is a statewide non-profit trade organization with more than 2,100 members that promotes the highest standards in the development, management and maintenance of rental and owner-occupied multi-housing. Our members include owners of duplexes as well as fulltime property management companies that manage large complexes. Our mission is to support this vital industry through public policy leadership, educational opportunities, and communications and marketing in ways that enhance the industry for its members, its residents and its communities. Our owners understand and appreciate the interest the City has in ensuring that its housing stock is safe and well maintained. We've been happy to work with you in pursuit ofthat goal. We want you to know that we also appreciate the professionalism you and your staff have shown us over the years. Any increase in fees is difficult for our industry, particularly as we continue to experience significantly high vacancy rates and increased expenses for things like utilities and insurance. However, we also understand the city's difficult fmancial situation, and the need to try to recover some of the costs associated with this program. As business people we know and appreciate the efficiencies inherent in inspecting several units at one location, versus the travel and personnel costs incurred to inspect single units. Thus, we've worked with Chief Gonnan on various scenarios, and strongly believe that both option 1 and option 2 are fair because they are directly related to the cost of the inspection. Sincerely, Molly Grove MHA Director of Municipal Affairs D3 CITY OF COLUMBIA HEIGHTS DATE: MAY 10,2005 TO: WALT FEHST CITY MANAGER FROM: WILLIAM ELRITE FINANCE DIRECTOR RE: PURCHASE OF PROPERTY TO BUILD A CITY-OWNED LIQUOR STORE The City reviewed this subject in 2001 and it was put on hold. With the reduction in state aid and the concern about continually increasing property tax levies, I feel it is essential that the City review the concept of acquiring land and build a stand-alone liquor store. This could save the taxpayers of Columbia Heights thousands of dollars in the future. If we look back, had the City purchased property and built a liquor store in 1984 rather than renting, the store would be paid for today with the money that we paid in rent, plus we would have an additional $140,000 per year (amount we are currently paying for rent) to use for other City activities or as a reduction to our property tax levy. It is true that if we own our own property we will have some minor annual maintenance costs. However, this would be a small fraction of what we are currently paying for rent and CAM expenses. Currently, if the City sells a $2 million bond to acquire property and build a liquor store, the bond principal and interest will be paid at the same amount we are currently paying for rent and CAM expenses. In addition to this, we will be gaining equity in a property and building with no out-of-pocket expense to the taxpayers. Also, owning a new state- of-the-art liquor store in a prime location should see a significant increase in sales. This would result in a higher profit and additional money available to offset City expenses for property and tax levies. Staff is recommending acquiring the three properties on the southwest comer of 50th and Central. Two of these properties are currently for sale. The acquisition of these properties would provide us with adequate space to build a liquor store that would be a huge asset to the City of Columbia Heights. I have attached the proforma that was done in 2001 showing the projections of a city- owned operation versus rental. As you can see, if sales remain the same, the net income from a city-owned operation is virtually the same as the current rental location. The only change is that we are taking the money that is used for rent and CAM and applying it to the bond principal and interest expense. The last column on the profonna shows where we would be with a 10% increase in sales at a new location. As you can see, this increases our annual profitability by approximately $60,000. It is staffs recommendation that we seek council authorization to acquire these properties for the future construction of a liquor store. I have compared the 2001 proforma to current operations and there have been only slight increases in rent and other factors. In general, the 2001 proforma should show a slightly more conservative picture than a current proforma would show. WE:sms 0505lO2CM Attachment City of Columbia:Heights Cash Basis Proforma on the Relocation of Top V iilllu Liquor (C:enfrall Ave.) Prepared 2-Ap:r-02 I ABC Actu:al 2001 1 Sales Liquofo Beer, "I}l ine, Other 3,039,808 Future Proforma ()1Nllmg 3)J39,808 2A05,354 334,487 1,000 90,000' 600000 20.890,841 FUTIl1fe Proforma Owning 3343.789 2,6450890 334,487 1,000 900000 600000 131377 1480967 212-412- ~ ...-- - -.-""'~--- ActuaI20[li'1 Net~~. . .~~ ~ l'r:corl1i~f{]ir ..' .r1......:'.roJed~Net~..::-~ Ba.S,..t:.-c..t.O.'.ll Liquor store :# t .. !.~.c.om ett.ho. .f. a", ~.l.I~~,\j f. land. &,' 8.'1Ore 'Nt! alL .co in c:reasein sales. . building cos,ts !Df Based 011 bud & building costs of 200000000 and mcreacs,ed sales of 10~.'o 200'00,000 and no i11CreaSe in sales ',' ... Operatmg E};:pens,e Cost .of !loods saM i;...," Operating Expense Rent &. C..AJv:L Expe:ns,e BuiMing Iviainteoonce Bond Interest Bond Principal Equipment Depreciation Total Expeftse 2~88r7~1"],8 2-405.354 334,487 ;} 4 141,741 5 6 ... f 8 9 5596 10 Net mcome from operat!l:OllS 152,630 20.:&~. trH~; ~.$,et 'C;;per.atiI1:~g; l:nCQfn~e fur Uquor ,store #'1 $139,54 '1, S~aff attributes. the reaBon for !part of de~rea$e to file old stofe ilo:catj,:::m, losing as an alll{;80r tenant and competition fmrn am:! 5t .t'..i11honYij".'ith new :modem sltotres_ ])-4 COLUMBIA HEIGHTS POLICE DEPARTMENT TO: Mayor Gary Peterson vCity Manager Walt Fehst Thomas M. Johnson, Chief OfPOliC~ FROM: SUBJECT: Proposal for Additional Policing of the Grid 8 Area Over the Summer Months DATE: June 2, 2005 BACKGROUND: On May 18, 2005, members of the City Council, City Manager Walt Fehst, Police Chief Thomas Johnson, and Corporal Lee Okerstrom met with residents ofthe 4500 and 4600 blocks of Polk Street Northeast. At this meeting, the residents advised the city that they were concerned with the behavior of the people who live in this area and the criminal actiVity they felt was taking place. During this meeting, it was decided the police department would assist the neighborhood with the setup of organized Neighborhood Watch programs. The Mayor also stated that we would look at additional resources for the area during the summer months. On May 31,2005, the Mayor, City Manager, Police Captain, and the Police Chief met to discuss the issues in this area. The Chief of Po lice pulled up all calls for service in the area of concern for 2004 and thus far in 2005. In 2004, there were 822 calls for service in the grid 8 area. This is approximately 13 per cent of our total calls for service in 2004. The type of calls covered everything from ordinance violations to serious assaults. There were several reports of drugs being sold in the area, all of which were turned over to the Anoka/Hel1l1epin Drug Task Force and created extra patrol by Columbia Heights otlicers in the area. The extra patrol generated many traffic stops, which resulted in drugs being taken off the streets and many arrests being made. By looking at the calls for service in the area, it was noted that the calls increase at 9:00 a.m., stay high throughout the day, and start to decrease at approximately midnight. Thus far, in 2005 we have responded to 374 calls for service in tins area. If the current totals stay consistent, we proj ect we will handle some 900 calls during 2005 in grid 8 alone. As most of you are aware, there are several rental units in this area. These units are getting older and the rents they demand are low. The area is in need of renewal and a better plan as to how to configure rental versus owner occupied property. The Mayor and City Manager will consult with the COl1111l11I1ity Development Director on how to address these issues. The turnover in these units is quite high. Our use ofthe "Conduct on Licensed Premises" ordinance has allowed us to generate letters to the property owners, which in turn results in the eviction of many tenants for bad and/or illegal behavior. Unfortunately, this is not a very fast process, which can create ongoing problems while waiting for the tenants to be evicted. It should be noted that we have a very positive response from the property owners in this area when confronted with "Conduct on Licensed Premises" letters. The Mayor requested the Chief of Police develop a plan of action for the coming summer to address the concerns of the neighbors with whom we met. Mayor Peterson and City Manager Fehst Page 2 June 2, 2005 PLAN OF ACTION Based on the information obtained from the residents ofthis area, a review ofthe statistics from this area, and discussions with the Mayor and City Manager, the following plan of action is proposed by the police department: An additional police officer is placed in the grid 8 area from 7:00 p.m. to midnight on Thursday through Sunday each week. The goal of this officer is to be highly visible (omnipresence) in order to deter and detect any criminal activity taking place. The officer( s) working this area would work at getting to know the residents-and especially the juveniles. All laws would be strictly enforced, including city ordinances. If problem areas are discovered, the officer would report this to the Police Captain and a course of action would be developed to deal with the issue. At least twice during the five-hour shift, the officer assigned this detail would go to the Circle Terrace area and the area of Washington Street N.E. between 46th and 4 7th Avenues. The officer would spend up to 30 minutes in each of these areas, being visible and looking for law violations. The officer will then return to the grid 8 area. All activity performed by this officer, times, dates, and locations will be logged and a copy ofthe log forwarded to the Captain and Chief of Police. The police department would work closely with the Fire Department, Public Works, Community Development (Building Inspector), and the Special Projects Coordinator through the Code Enforcement Committee to abate issues brought to our attention. The 20 hours of overtime work per week would be paid via a special fund set up by the City Council. The fund would be authorized to spend $15,000 in overtime and up to, but no more than, $25,000. The additional funds would anow us to put out additional resources if the need presents itself. The police departinent would report in the weekly green sheet the activity of the officers involved in this special detail. TMJ:m1d 05-112 PART 1 CRIMES CODE DESCRIPTION 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 OA TOTAL 1 Murder 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 Rape 0 0 0 0 0 0 0 0 0 1 1 1 0 1 1 0 0 0 0 3 0 8 3 Robbery 1 2 2 0 1 0 2 7 0 0 11 0 0 0 0 2 0 0 5 7 0 40 4 Assault 1 1 1 0 2 0 3 12 0 3 2 4 6 3 1 6 3 0 1 3 1 53 5 Burglary 16 17 5 4 3 17 8 25 3 24 12 8 10 14 9 21 9 12 12 11 0 240 6 Larceny 33 24 22 20 8 28 16 119 15 38 34 20 26 36 18 37 25 44 226 68 1 858 7 Auto Theft 9 5 2 5 5 4 9 6 0 8 11 3 7 9 6 6 2 2 11 8 0 118 8 Arson 1 0 0 0 0 0 0 1 0 0 2 0 0 1 0 0 0 1 0 0 0 6 TOTAL 61 49 32 29 19 49 38 170 18 74 73 36 49 64 35 72 39 59 255 100 2 1323 Percent of Total by Grid 5% 4% 2% 2% 1% 4% 3% 13% 1% 6% 6% 3% 4% 5% 3% 5% 3% 4% 19% 8% 0% 100% PART 2 CRIMES DESCRIPTION 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 OA TOTAL 9 Other Assaults 7 6 7 6 1 4 10 65 5 14 14 3 15 28 4 13 16 1 17 37 1 274 10 Forgery/Counterfeit 5 0 6 1 0 0 1 12 0 1 0 0 7 0 0 1 1 1 26 8 0 70 11 Fraud 7 3 5 9 2 9 1 18 2 4 4 0 0 6 1 5 3 6 48 7 1 141 12 Embezzlement 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 13 Stolen Property 1 0 0 0 1 0 1 7 0 1 2 0 0 1 1 3 0 0 5 1 0 24 14 Vandalism 27 41 9 9 7 37 24 59 16 70 48 25 30 44 25 49 34 20 31 33 2 640 15 Weapons 0 1 0 0 0 2 2 3 0 2 0 1 0 2 0 5 2 0 1 5 0 26 16 Prostitution 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 1 0 0 2 17 Other sex offenses 2 1 1 3 0 0 1 3 0 1 3 2 0 3 1 2 3 0 2 1 0 29 18 Narcotics Total 11 4 8 2 0 13 6 17 1 5 5 2 3 5 2 2 6 4 18 19 0 '133 19 Gambling Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 20 Family/Children 3 1 0 0 0 0 3 9 0 3 3 2 3 5 1 0 6 0 0 1 2 42 21 D.U.I. 17 4 5 9 0 6 3 34 2 9 9 8 6 14 6 15 9 6 91 7 0 260 22 Liquor Laws 8 1 5 2 0 3 0 4 0 7 2 5 3 2 0 6 2 7 25 9 1 92 24 Disorderly 63 8 11 8 0 8 15 67 6 22 8 3 6 -25 12 10 12 8 27 56 1 376 26 Other 87 56 58 30 3 46 42 188 7 101 71 70 53 75 37 99 74 39 286 69 7 1498 TOTAL 238 126 115 79 14 128 109 487 39 240 169 121 126 210 90 210 168 92 578 253 15 3607 Percent of Total by Grid 7% 3% 3% 2% 0% 4% 3% 14% 1% 7% 5% 3% 3% 6% 2% 6% 5% 3% 16% 7% 0% 100% GRAND TOTAL 299 175 147 108 33 177 147 657 57 314 242 157 175 274 125 282 207 151 833 353 17 4930 Percent of Grand Total by Grid 6% 4% 3% 2% 1% 4% 3% 13% 1% 6% 5% 3% 4% 6% 3% 6% 4% 3% 17% 7% 0% 100% CODE DESCRIPTION 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 OA TOTAL 9300 Lost and Found 80 58 48 34 9 51 51 124 13 91 71 47 50 87 42 104 76 40 191 56 4 1327 9400 Accidents 15 9 12 14 1 13 15 36 5 17 22 23 9 19 10 11 22 17 81 20 0 371 9500 Animals 19 25 19 5 13 11 17 44 15 47 27 36 31 38 24 33 25 15 13 5 1 463 9600 Fires 6 9 5 4 2 4 6 21 1 6 7 3 5 17 4 8 5 7 8 14 0 142 9700 Medicals 50 38 32 27 14 22 27 148 24 83 53 36 53 193 37 59 71 50 146 113 5 1281 9800 Public Assists 296 232 196 143 60 223 222 689 95 444 300 240 207 460 193 369 377 185 547 506 20 6004 9900 Miscelleneous Officer 84 41 43 40 7 39 42 201 25 106 97 41 60 101 36 128 101 33 230 126 82 1663 TOTAL 550 412 355 267 106 363 380 1263 178 794 577 426 415 915 346 712 677 347 1216 840 112 11251 Percent of Total by Grid 5% 4% 3% 2% 1% 3% 3% 11% .2% 7% 5% 4% 4% 8% 3% 6% 6% 3% 11% 7% 1% 100% OVERALL GRAND TOTAL Percent of Grand Total by Grid 849 587 502 375 139 540 5% 4% 3% 2% 1% :W. 527 1920 235 1108 819 3% 12% 1% 7% 5% 583 4% 590 1189 471 4% 7% 3% 994 884 498 2049 1193 129 6% 5% 3% 13% 7% 1% 16181 100% Calls for 2004 by Month and Time Jan Feb Mar Apr May Jun Jul Aug Sep Oet Nov Dee Total 0100 1 6 2 1 1 2 4 1 7 1 26 0200 6 1 2 6 1 4 1 23 0300 5 2 1 4 1 1 14 0400 2 8 6 16 0500 1 1 2 1 2 2 10 0600 2 2 3 9 0700 1 1 1 1 1 3 2 10 0800 1 1 1 2 2 2 4 3 1 1'7 7 4 8 1 1 3 5 2 2 34 1000 5 4 4 9 3 2 1 3 2 3 3 39 1100 3 6 18 3 8 1 5 8 4 1 2 1 :60. 3 .. 1200 3 7 5 3 3 1 8 7 4 5 49 1300 2 3 3 6 2 4 3 5 1 2 4 3 38 11400 .4 4 12 4 4 9 4 5 3 3 4 56 1500 4 3 7 1 2 3 3 7 3 7 2 4 46 1600 6 7 1 3 3 1 6 9 4 2 1 2 45 1700 4 2 2 8 6 2 5 5 2 1 2 2 41 1800 5 7 4 1 5 10 1 10 5 1 4 4 57 1900 5 5 4 4 4 6 2 7 6 2 3 1 49 2000 1 4 6 6 6 5 4 2 4 4 1 1 44 2100 4 5 3 6 3 2 6 1 1 3 1 1 36 2200 2 2 3 5 7 5 3 2 3 5 1 38 2300 2 1 3 3 8 2 7 5 3 1 1 3 39 2400 2 5 1 7 2 2 2 1 3 1 26 Total 67 69 93 76 77 79 69 87 62 56 43 44 822 Jro'1lk>e.rn~r*peil.vt1bwitt - '=-1/.S"" J.oo~ Ac.~~ (1C~l - ~~d- ~(/,IJ.t'V"" - 0 VV\~f dcOl.( j~J. Ct4lb Calls for 2005 by Month and Time Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dee Total 0100 2 3 1 6 0200 4 1 1 6 0300 1 1 0400 2 1 6 1 10 0500 5 5 0600 4 3 5 12 0700 1 2 3 0800 5 2 3 4 1 15 0900 1 3 6 1 2 13 1000 2 3 3 3 11 1100 1 5 6 1 1 14 1200 1 1 5 5 12 1300 2 1 3 4 -- 1400 4 2 5 7 4 22 1500 3 5 5 5 3 21 1600 2 3 5. 6 4 20 1700 3 16 13 3 35' 1800 10 3 4 5 22 1900 11 1 7 1 20 2000 3 2 6 4 3 18 2100 4 1 6 4 14 29 2200 3 8 7 6 15 39 ~300 3 6 5 7 2 23 2400 2 1 1 2 1 7 Total 69 57 101 87 60 0 0 0 0 0 0 0 374 ~s ~ MONrrr... ... 7'1, ~ q u-e n.LC\ -- perl. P . a:d. # cfCAlls - <bCfi /4 ~~(ls L ~&. L6f\.)":."~ Zoo s- I<'\D Se.. c:: H-' oV1l-n.{L If)~~ i%k r 0 '1/ ..... -0 St.Paul targets cli.me/complaint hot spots index north south west' faith & values education police/court news lotteries obituaries traffic gas prices photos live cam news graphics ap news minnesota wisconsin archive stories corrections reprints proiects feedback news advertising general contact info Page 1 of2 Lc ~ news freetime travel shopping cars homes iobs metro/region nation/world politics business sports variety opinion fun tall, classifieds Last update: June 1, 2005 at 11 :59 AM 51. Paul targets crime/complaint hot spots Curt Brown, Star Tribune June 2, 2005 HOTSPOT0602 ,__~""___",~"~'_'_'''~^'''',~~'~''N'W~__''''''''"''''"'"m...__~__,~,~_,,__~~_'_~m~~"'~",.~'_"'"~""""'__~'_"__~~__""___''''-_~_''''~'~'''_~N_____~,''''M~'__'_~'~_''m'''~ !A;DVER1T~8!EM Ef'"j'f Starting today, St. Paul officials will boost police and licensing scrutiny in problem areas in Frogtown, Rice Street and East Side neighborhoods in an effort to curb crime and complaints. "We'll focus on the areas of the city that need it the most," Mayor Randy Kelly . said as he announced Operation CARE, which stands for Comprehensive Area Reclamation Enterprise. He said up to 10 police officers will be "redeployed" to scour alleys and streets in so-called hot spots that crime statistics and housing complaints show are St. Paul's most trouble areas. Kelly said the effort will be funded by shifting already allocated dollars. Those neighborhoods include Dayton's Bluff and the Railroad Island area of the East Side, where eight of the year's 10 homicides have occurred - including the slaying of police Sgt. Gerald Vick last month. A Frogtown-North End area bounded by Rice and DaleStreets and Marshall, Como, Front and Minnehaha A vs. also is being targeted. The effort will be lead by the police department and augmented with extra licensing and fire inspectors and targeted by members of the City Attorney's office. I HQ...;A~... "QAn"~T1('T n~nl""T1t "m'rn"" <Inri cr<lna <Inri rI....ua ar+ivitv K p.i1v ~~ici .-'-'Q~u.._o J.\,I\,.I..uVllJ.5 "J.U V.LU. v..!. .L.!."'" u..L.U.." 0""'-1..1.0 -.e...I........ i..i-.i.ii e --...............J' .....--.........J :...--.- he hopes everything from complaints about garbage to broken down cars in alleys will be reduced. Kelly, who is seeking re-election, said crime is down the last three years, "but we have work to do." Police Chief John Harrington compared the program to fixing the city's broken windows, "This will be a very holistic effort with the whole city fabric coming together," Harrington said. passv Story tool: .gJ Email thi~ @ Print this UBI Make us , homepag Search rs~~ ~~hml More options I Top. Landscap' Foreman. Landscape Garden CtI Energy - Cornhuske Lexington Maintenar Westbrook Homes ASl Warehous Distributio Manager I Superviso Milwaukee Messenger Internatior Manager - Sales - QI\ Interactive Manageme Sales - Me Tire Printing - ( Service R, Shop Of Bl Marketing Specialist R Green C Dentist - IV . Dental Marketina Governme Contractin Specialist Productior Assemble Packagen vii COLUMBIA HEIGHTS - CITY COUNCIL LETTER Work Session Meeting of: June 6, 2005 AGENDA SECTION: NO: ORIGINATING DEPARTMENT: Administration ITEM: Ordinance regulating Duplex/Twin Home Construction NO: BY: Walt Fehst DATE: June 3, 2005 This is an emergency interim ordinance to impose a moratorium on the construction of duplexes/twin homes. The purpose of this is to allow the Planning Department adequate time to review information compiled by the former Planner, Pat Smith. They will present recommended changes to the City Council prior to the expiration of this moratorium. Recommended Motion: MOTION: Move to waive the reading of Ordinance No. there being ample copies available to the public. MOTION: Move to adopt Emergency Ordinance No. being Em Interim Ordinance for the purpose of protecting the planning process and the health, safety, and welfare of City Residents; and regulating duplex/twin home construction. COm-JCIL ACTION: EMERGENCY ORDINANCE NO. AN INTERIM ORDINANCE FOR THE PURPOSE OF PROTECTING THE PLANNING PROCESS AND THE HEALTH, SAFETY, AND WELFARE OF CITY RESIDENTS; AND REGULATING DUPLEx/TWIN HOME CONSTRUCTION The City of Columbia Heights does ordain: Section 1: On May 29,2001, the City of Columbia Heights adopted Ordinance 1428, which is an ordinance relating to and establishing a Zoning and Development plan and revised Zoning Map for the City of Columbia Heights; and, Section 2: Ordinance 1428 and subsequent amendments is official known as the Columbia Heights Zoning and Development Ordinance; and, Section 3: The City Council determines it is necessary to undertake a land use study to detennine the effect that duplexes/twin homes are having on the areas in which they are or can be located, including, but not limited to the effects on primarily single family residential neighborhoods due to size, character, and design of the structures; and, Section 4: The Columbia Heights City Council finds it necessary and appropriate to prohibit the construction of duplexes/twin homes while information is gathered and studied so as to obtain an accurate depiction of the effects such structures are having in Columbia Heights; and, Section 5: Minnesota Statutes, Section 462.355, Subd. 4 allows the City of Columbia Heights to adopt this Interim Ordinance to protect the planning process. The City Council finds that adoption of this Interim Ordinance will protect the planning process and the health, safety and welfare of its citizens while the study provided for in this Ordinance is being conducted; and, Section 6: The Columbia Heights City Council hereby imposes a moratorium on the construction of duplexes/twin homes effective immediately and terminating on and recognizing said time period may be shortened or extended by adoption of an Emergency Ordinance by the City Council; and, Section 7: Activities affected by this moratorium include any site plan review and/or issuance of pennits necessary for construction; and, Section 8: This Ordinance shall be in full force and effect immediately. Passed this day of June, 2005. Offered by: Seconded by: Roll call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary