HomeMy WebLinkAboutMay 23, 2005 Regular
Mavor
Gmy L. Peterson
COlllICill1lel1lbers
Robert A. Williams
Bruce Nawrocki
Tammera Ericson Die/ull
Bruce Kelzenberg
Citv Mallaeer
Walter R. Felzst
CITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 5542]-3878 (763) 706-3600 TDD (763) 706-3692
Visit Our Website at: www.ci.colul1lbia-lzeiglzts.l1lll.us
The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday,
May 23, 2005 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or
employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with
disabilities to participate in all City of Colwnbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are
available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611,
to make arrangements. (TDDI706-3692 for deaf or hearing impaired only)
1. CALL TO ORDER/ROLL CALL/INVOCATION
Pastor Dan Thompson, Assembly of God Church will give the invocation.
2. PLEDGE OF ALLEGIANCE
3. ADDITIONS/DELETIONS TO MEETING AGENDA
(The Council, upon majority vote of its members, may make additions and deletions to the agenda. These
may be items brought to the attention of the Council under the Citizen Forum or items submitted after the
agenda preparation deadline.)
4. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS
A) Proclamations
1) Mediation Services for Anoka County Day P5
B) Presentations - none
C) Introduction of New Employees
1) Edward Raati, Public Works Maintenance
2) Liz Bray, Recreation Program Coordinator
D) Recognition-
1) Columbia Heights High School Girls Varsity Fast Pitch team - Metro All Conference Championship
W1l1ners
5. CONSENT AGENDA
(These items are considered to be routine by the City Council and will be enacted as part of the Consent
Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of
business.)
A) MOTION: Move to approve the Consent Agenda items as follows:
1) Approve City Council Meeting Minutes for May 9, 2005 regular City Council meeting P6
MOTION: Move to approve the minutes ofthe May 9,2005, regular City Council meeting as
presented.
2) Accept Boards and Commissions Meeting Minutes
a) MOTION: Move to accept the May 2,2005 minutes of the Library Board. P7
b) MOTION: Move to accept the April 27, 2005 minutes of the Park & Recreation Comm. P9
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
City Council Agenda
May 23, 2005
Page 2 of4
3) Establish a ioint Work Session with the School Board for Monday, June 6, 2005 begilming at 7:00
p.m. in the City Council Chambers. P12
MOTION: Move to establish a joint City Council and School Board Work Session meeting for
Monday, hme 6, 2005 beginning at 7:00 p.m. in the City Council Chambers.
4) Authorize contractor name change from BFI Waste Systems of North America to Allied Waste
Systems of North America, LLC P13
MOTION: Move to authorize the Mayor and City Manager to authorize the contractor name change
from BFI Waste Systems of North America to Allied Waste Systems of North America, LLC for the
City waste hauling contract in effect from January 1, 2005 through December 31, 2009.
5) Concur with Mayor's appointment of Gary Gorman as Deputy Director of Civil Defense P 15
MOTION: Move to concur with the Mayor's appointment of Gary Gorman to the position of Deputy
Director of Civil Defense effective May 23, 2005 and that Chief Gorman is to be paid half of the
salary authorized by Resolution 93-14 for the year 2005, and be eligible for the full mmual salary
when he becomes fully certified in emergency management.
6) First reading of Ordinance 1485, being an Ordinance amending Ordinance No. 853, City Code 1977
pertaining to Junk Vehicles. PI 7
MOTION: Move to waive the reading of Ordinance 1485, there being ample copies available to the
public.
MOTION: Move to establish the second reading of Ordinance 1485, being ml Ordinance amending
Ordinance No. 853, City Code 1977 pertaining to Junk Vehicles for Monday, June 13,2005 at
approximately 7:00 p.m. in the City Council Chambers.
7) First reading of Ordinance 1486, being an Ordinance amending Ordinance No. 853, City Code 1977,
pertaining to parking on Landscaped surfaces. P20
MOTION: Move to waive the reading of Ordinance 1886, there being ample copies available to the
public.
MOTION: Move to establish the second reading of Ordinance 1486, being an Ordinmlce amending
Ordinance No. 853, City Code 1977 pertaining to Parking on Landscaped Surfaces for Monday, June
13,2005 at approximately 7:00 p.m. in the City Council Chambers.
8) Adopt Resolution No. 2005-25, being a Resolution to accept bid and award contract to Security
Fence for Water Tower Fence Restoration P23
MOTION: Move to waive the Reading of Resolution No. 2005-25, there being ample copies
available to the public.
MOTION: Move to adopt Resolution No, 2005-25 for 2005 Water Tower Fencing and Restoration,
City Project No. 0307 to accept the bids and award a contract with Security Fence of Minneapolis,
Minnesota based upon their low, qualified, responsible bid in the amount of $35,272.80.
9) Adopt Resolution No. 2005-27 being a Resolution for a cost shm'e agreement for safety
improvement to the railroad crossing signal equipment on 3 ill Avenue west of Stinson Blvd. P26
MOTION: Move to waive the reading of Resolution No. 2005-27, there being ample copies
available to the public.
City Council Agenda
May 23, 2005
Page 3 of 4
MOTION: Move to adopt Resolution No. 2005-27 Authorizing the Mayor and City Manager to
enter into a cost share agreement with Mn/DOT and the Soo Line Railroad Company for safety
improvements to the railroad crossing signal equipment on 3 ih Avenue, west of Stinson Blvd.
10) Authorize staff to close Jefferson Street from June 20, through June 26, 2005 and the Police
Department to issue a parade permit for the Jamboree Parade on June 24, 2005 at 6:30 p.m. P28
MOTION: Move to authorize staff to close Jefferson Street for the time period from Monday
afternoon, June 20, 2005 through Sunday, June 26, 2005.
MOTION: Move to authorize the Police Department to issue a parade permit for the Jamboree
Parade to be held on Friday, June 24, 2005 at 6:30 p.m. for the following streets: Central Avenue at
45th Avenue to 40th Avenue, west on 40th Avenue to 5th Street and 5th Street to Mill Street.
11) Adopt Resolution No. 2005-28 being a Resolution calling for a public improvement hearing on June
13,2005 for Huset Parkway Improvements P29
MOTION: Move to waive the reading of Resolution No. 2005-28, there being ample copies
available for the public.
MOTION: Move to adopt Resolution No. 2005-28 being a Resolution calling for a Public
Improvement Hearing on June 13, 2005 for the Huset Parkway Improvements, Project 0404.
12) Adopt Resolution No. 2005-26 Revocation of Municipal Aid Street and Adopt Resolution No. 2005-
24 designating Municipal State Aid Street P32
MOTION: Move to waive the reading of Resolution No. 2005-26 there being ample copies available
to the public.
MOTION: Move to adopt Resolution No. 2005-26 Revocation of Municipal State Aid Street(s): 5th
Street from 3ih Avenue to 39th Avenue and 38th Avenue from University Avenue Service Drive to
5th Street.
MOTION: Move to waive the reading of Resolution No. 2005-24, there being ample copies
available to the public.
MOTION: Move to adopt Resolution No. 2005-24 Designation of Municipal State Aid Street:
extension of 39th Avenue in a southwesterly direction to 37th Avenue.
13) Establish a hearing date of June 13, 2005 for revocation or suspension of rental property license at
1000 Peters Place, 1133 45th Avenue, 3700 Jackson Street, and 4253 McLeod Street P35
MOTION: Move to establish a hearing date of June 13,2005 for revocation or suspension of a
license to operate a rental property within the City of Columbia Heights against Sunshine
Management at 1000 Peters Place N.E.
MOTION: Move to establish a hearing date of June 13,2005 for revocation or suspension of a
license to operate a rental property within the City of Columbia Heights against Donn Woods at
1133 45th Avenue N.E.
MOTION: Move to establish a hearing date of June 13,2005 for revocation or suspension of a
license to operate a rental property within the City of Columbia Heights against Timothy Taylor at
3700 Jackson Street N.E.
MOTION: Move to establish a hearing date of June 13,2005 for revocation or suspension of a
City Council Agenda
May 23, 2005
Page 4 of 4
license to operate a rental property within the City of Columbia Heights against TJ2 Holdings at
4253 McLeod Street N.E.
14) Approve Business License Applications P36
MOTION: Move to approve the items as listed on the business license agenda for May 23,2005
as presented.
15) Approve Payment of Bills , P38
MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached
check register covering Check Number 112790 through 112994 in the amount of$I,590,748.24.
6. PUBLIC HEARINGS - none
7. ITEMS FOR CONSIDERATION
A) Other Ordinances and Resolutions
B) Bid Considerations -none
C) Other Busin ess
1) Authorize support the public process of Public Participation for Public Facilities, Community
Center. P47
MOTION: Move to support the public process of Public Participation for Public Facilities, Community
Center.
8. ADMINISTRATIVE REPORTS
A) Report of the City Manager
B) Report ofthe Cit y Attorney
9. CITIZENS FORUM
(At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda.
Citizens are requested to limit their comments to five minutes.)
10. COUNCIL CORNER
11. ADJOURNMENT
~~
Walter R. Fehst, City Manager
WF Ipvm
i{AI
PROCLAMATION
MEDIATION SERVICES FOR ANOKA COUNTY DAY
MAY 24, 2005
WHEREAS, Mediation Services Anoka County was formed in 1987 to provide
voluntary mediation services to residents of Anoka County, to promote and
educate the Anoka County cOlmnunity in ways that encourage peace and harmony,
and to supplement the legal system by providing an alternative process all
community members can easily access; and
WHEREAS, Mediation Services for Anoka County's volunteers contributed 3,492
hours service to the community totaling $204,625 bringing peace and resolution to
Columbia Heights' individuals, families, schools, neighborhoods, workplaces and
businesses; and
WHEREAS, Mediation Services for Anoka County has provided a resource for law
enforcement, Columbia Heights city staff and public officials, and school district;
and
WHEREAS, volunteers Nancy Ernewein and Cliff Shedlov have assisted the
citizens of Columbia Heights to actively manage conflict and reduce violence
through education and conflict resolution services;
Now, THEREFORE, BE IT RESOLVED that I, Gary L. Peterson, Mayor of the City of
Columbia Heights, do hereby proclaim Tuesday, May 24th, 2005, as
MEDIATION SERVICES FOR ANOKA COUNTY DAY
in Columbia Heights, Minnesota, and urge all citizens to recognize the importance
of cOlmnunity service.
Mayor Gary L. Peterson
IN WITNESS WHEREOF, I have set my hand and caused
the seal of the City of Columbia Heights to be affixed
this 23rd day of May 2005.
OFFICIAL PROCEEDINGS
CITY OF COLUMBIA HEIGHTS
CITY COUNCIL MEETING
MAY 9, 2005
~AI
THESE MfNUTES HAVE
NOT BEEN APPROVED.
The following are the minutes for the regular meeting ofthe City Council held at 7:00 p.m. on Monday,
May 9, 2005 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN.
CALL TO ORDER/ROLL CALL/INVOCATION
Father Al Backmann, Immaculate Conception Catholic Church, gave the invocation.
Present: Mayor Peterson, Councilmember Williams, Councilmember Nawrocki, Councilmember
Ericson Diehm, Councilmember Kelzenberg
PLEDGE OF ALLEGIANCE - recited
ADDITIONS/DELETIONS TO MEETING AGENDA - none
PROCLAMATIONS. PRESENTATIONS. RECOGNITIONS AND GUESTS
A) Proclamations
1) Mayor Peterson read the Buckle Up, Columbia Heights - Click it or Ticket Proclamation and
presented it to Police Chief Tom Johnson. Johnson indicated the Department's pride to
pmiicipate in this program from May 23rd to June 5t\ which reinforces the use of seat belts mld
child restraint systems. Officers will work additional hours during this period, paid for through a
grmlt.
2) Councilmember Williams read a Proclmnation for the 53rd Wedding Anniversary of Bruce and
Gerry Nawrocki. Nawrocki thanked the City Councilmembers.
CONSENT AGENDA
City Manager Walt Fehst took Councilmembers through the consent agenda.
1) Approve City Council Meeting Minutes
a) Minutes for April 25, 2005 regular City Council meeting
Motion to approve the minutes ofthe April 25, 2005, regular City Council meeting as
presented.
b) Minutes for the May 2, 2005 Board of Review
Motion to approve the minutes of the May 2,2005 Bom'd of Review as presented.
2) Accept Boards mld Commissions Meeting Minutes
a) Motion to accept the Housing and Redevelopment Authority minutes of January 25, 2005.
b) Motion to accept the Economic Development Authority minutes of February 15, 2005.
c) Motion to accept the Housing mld Redevelopment Authority minutes of the March 7, 2005.
d) Motion to accept the Telecommunications Commission minutes of April 21, 2005.
e) Motion to accept the Charter Commission minutes of April 21, 2005.
f) Motion to accept the Traffic Commission minutes of May 2,2005.
g) Motion to accept the Planning and Zoning Commission minutes of May 3, 2005.
3) Establish Work Session meeting date for Tuesday, May 17,2005, beginning at 7:00 p.m. in
Conference Room I.
Motion to establish a Work Session meeting date for Tuesday, May 17,2005 begilming at 7:00
p.m. in the Council chambers.
City Council Minutes
May 9, 2005
Page 2 of6
Fehst indicated the primary topic would be community center information. The finn of Krause
Anderson will be present to give possible alternatives for a cOlmnunity center. Also for review
would be the Junk Vehicle and Landscaped Parking Ordinance, allowing the ability to tow such
vehicles after 96 hours, from private or public areas. Other items to be presented as informational
are City Attorney Contract Survey information, Liquor Store report (as our lease is coming due
and there is an area of land to discuss for a possible liquor store), and duplex rezoning. This work
session will be held in the COlillcil Chambers. This will begin the general public input process.
4) Adopt Resolution No. 2005-23, being a Resolution accepting bids and awarding a contract for
City Proiect #0500: 2005 Miscellaneous Concrete Repairs and Installation
Motion to waive the reading of Resolution No. 2005-23 there being ample copies available to
the public.
Motion to adopt Resolution No. 2005-23, accepting bids and awarding the 2005 Miscellaneous
Concrete Repairs and Installations, Municipal Project #0500, to Quality Restoration of Little
Canada, MiImesota, based upon their low, qualified, responsible total bid in the amount of
$16,836.00 with funds to be appropriated from Fund 401-50400-4000; and, furthermore, to
authorize the Mayor and City Manager to enter into a contract for the same.
Fehst indicated the background of the company. Nawrocki stated that there were five bids
received.
RESOLUTION NO. 2005-23
RESOLUTION ACCEPTING BIDS AND A WARDING CONTRACT FOR THE
2005 MISCELLANEOUS CONCRETE REPAIRS AND INSTALLATIONS,
CITY PROJECT No. 0500 TO RON KASSA CONSTRUCTION
WHEREAS, pursuant to an advertisement for bids for City Project No. 0500, Miscellaneous Concrete Repairs and
Installations, bids were received, opened and tabulated according to law. The following bids were received
complying with the advertisement:
Bidder TOTAL
Quality Restoration Services Inc. $16,836.00
Ron Kassa Construction $17,123.00
BCG $22,143.00
Bailey Construction $22,238.00
Gunderson Brothers $45,384.00
WHEREAS, it appears that Quality Restoration Services, Inc., 3066 Spruce Street, Little Canada, MN 551 17 is the
lowest responsible bidder.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA:
1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Quality Restoration
Services, Inc. in the name of the City of Columbia Heights, for the 2005 Miscellaneous Concrete Repairs and
Installations, City Project No. 0500, according to plans and specifications therefore approved by the Council.
2. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with
their bids except the deposit of the successful bidder and the next lowest bidder shall be retained until the contract
has been signed.
3. City Project #0500 shall be funded with State Aid Maintenance Fund, General Fund, Park Fund, Street Fund,
Sewer and Water Fund and PIR funds.
5) Authorize installation of a "yield sign" for north and southbound traffic on 6th St. at 48th Ave.
Motion to recommend the City Council authorize installation of a yield sign for north and south
bound traffic on 6th Street at 48th Avenue based on a recommendation of the Traffic
Commission.
Fehst stated that the initial request was for a stop sign, but the area did not meet State guidelines
for a stop sign. The Traffic Commission has recommended a yield sign.
City Council Minutes
May 9, 2005
Page 3 of6
6) Adopt Resolution No. 2005-22 being a Resolution authorizing the Columbia Heights Fire
Department to enter into contracts to conduct hotel and public school inspections
Motion to waive the reading of Resolution No. 2005-22, there being ample copies available to
the public.
Motion to adopt Resolution No. 2005-22, being a Resolution authorizing the Columbia Heights
Fire Depaliment to enter into contracts with the State Fire Marshal Division of the Department of
Public Safety to conduct inspections of all Hotels and Public Schools within our jurisdiction.
Nawrocki questioned the number of hotels in town. Fehst stated there is one in Columbia Heights
and two or three in Hilltop. Inspections would include Hilltop. Nawrocki asked if this included
the Salvation Army housing. Fehst stated it did not. Nawrocki questioned the hours of schooling
necessary, the cost, and what the charges would be. Fire Chief Gary Gorman stated the
Department has done the school inspections for many years and in recent years has had to sign a
contract with the State Fire Marshals Office. The State must inspect schools every three years,
but we can do a yearly inspection for better coverage. Gonnall stated that the current full time
staff has all the necessary training, and additional training is very reasonable through the State
Fire Marshals Office. Gorman stated that we could charge for inspections, but would need to
pass a resolution to do so.
RESOLUTION NO. 2005-22
BEING A RESOLUTION AUTHORIZING THE COLUMBIA HEIGHTS FIRE DEPARTMENT TO
ENTER INTO CONTRACTS TO CONDUCT HOTEL AND PUBLIC SCHOOL INSPECTIONS
WHEREAS, the State Fire Marshal Division of the Minnesota Department of Public Safety has the responsibility to
conduct fire inspections of all hotels and public schools per State Statute 299F.OI 1.
WHEREAS, the State Fire Marshals Division may contract with local jurisdictions to conduct these inspections.
WHEREAS, the Columbia Heights Fire Deparhnent has contracted with the State Fire Marshal's office in the past to
conduct hotel and public school inspections within our jurisdiction.
THEREFORE, BE IT RESOLVED, the Columbia Heights Fire Department may enter into contracts with the State
Fire Marshal Division of the Mirmesota Depmiment of Public Safety to conduct fire inspections of all hotels and
public schools within our jurisdiction in accordance with standards stated in the contracts.
7) Approve Business License Applications
Motion to approve the items as listed on the business license agenda for May 9, 2005 as
presented.
8) Approve Payment of Bills
Motion to approve payment of the bills out of the proper funds as listed in the attached check
register covering Check Number 112620 through 112789 in the alllOWlt of$561,051.11.
Motion by Nawrocki, second by Williallls, to approve the Consent Agenda as presented. Upon vote: All
ayes. Motion carried.
PUBLIC HEARINGS - none
ITEMS FOR CONSIDERATION
Other Business
I) Liquor License application for Star Bar
Chief Johnson stated he conducted the backgrowld investigation on the Star Bar liquor license
request. Discrepancies were found in the information given, such as they did not know the
City Council Minutes
May 9, 2005
Page 4 0[6
current owner, but staff found there had been previous meetings with the owner in another city,
and in pronunciation of the surname. Mrs. Yang indicated that she had lied at their first meeting.
Peterson asked Jim Hoeft, City Attorney, if he was comfortable with this recommendation. Hoeft
stated that Mr. Yang was the fonner owner of the Palace Bar in Hilltop, which had significant
problems resulting in the loss of their license. They indicated that the current manager would
continue, but the manager stated he would not remain. Hoeft indicated he was comfortable with
the rational for the license denial.
Williams commended the Chief on his tenacity in this investigation. Johnson stated that Mr. and
Mrs. Yang were advised that the recommended license denial would be on the agenda tonight.
Motion by Nawrocki, second by Williams, to deny the application for and On-Sale Liquor and
Sunday Liquor License for Mr. Stephen Yang and Associates dba Star Bar.
Nawrocki referred to the history ofthe establishment going from a restaurant, to a bar, to the
"entertainment concept", which gets loud and causes problems for the seniors next door.
The applicants also applied for a State license to remain open lmtil2:00 a.m. He stated that
license requirements need to be tightened up.
Upon vote: All ayes. Motion carried.
ADMINISTRATIVE REPORTS
Report of the City Manager
. Met with League of Minnesota Cities (LMC) representatives on the damage claim from
demolition ofthe NEI building. Asked the contractor to look at the property again and to
outline their information more accurately to the owner.
. Spoke to Tony Pistilli, District #2 Metropolitan Council, regarding reductions to the 801 bus
route. Pistilli had indicated the route map relative to senior housing was very helpful and the
route to Roseville may be saved, depending on State funds. The final meeting on this by
Metro Transit will be May 25. Final results could be delayed until funding information is
received.
. There will be a downtown plarming process public information meeting at the Library on
May 19th from 6:30 to 8:00 p.m.
. Spoke to the Cheery Lane resident with fence and em1h erosion problems next to the
Nedegaard development. The developer has been sent information to repair the retaining
wall.
. Consideration of a redevelopment site on Central between 49th and 50th Avenues includes
three buildings to consider for acquisition.
. A resident on Fillmore between 45th and 46th Avenue has requested a meeting regarding
activities around the double bungalows. Contact has been made with Anoka County Family
Services regarding custodial neglect in this area. Neighbors will meet with the Fire Chief,
Police Chief, mId Corporal Okerstrom to begin a neighborhood watch program to address the
Issues.
. Handed out infonnation on Don's Galaxy Auto request to allow sales of rental or lomIer
vehicles. Our planner indicated this would have to be approved outside of the present
moratorium.
. The Salvation Army Services, 1004-1006 Gould Avenue, works with the Veteran's
Association to provide two temporary housing units for Veterans, with a two year limit. They
may not pass inspection as rental units, but are permitted as duplexes.
. Participated and met with Legislators of Crystal and New Hope regarding inner ring suburbs
City Council Minutes
May 9, 2005
Page 5 of6
loss of government aid and LGA. The LMC and Metropolitan Municipalities also represent
us, but can not do justice representing us as inner ring suburbs.
. Meetings are planned for the overall downtown planning process from 3ih to 42nd. Business
and property owners in tIns area have been invited to meet on May 16 at the Library. The
general public will be invited to the Library on May 19 to discuss the planning process.
. Staffhas received training on the City Watch Notification system.
Peterson suggested notifying the Fillmore residents of the neighborhood meeting with this system.
Peterson questioned the pedestrian traffic light timing on 39th and Stinson. Fehst indicated that the
Public Works Director stated the pedestrian signal time would be increased by four or five seconds.
Ericson Diehm questioned if the School Board Representative to the City Council would attend City
Council meetings. Peterson stated that the School Board meets the same night as the City Council.
Williams suggested discussion on the community center be televised. Nawrocki asked that School Board
members also be invited to that meeting. Fehst stated that the EDA has been invited, and he will also
invite the Planning and Zoning Commission.
Nawrocki stated the importance to act on the Galaxy Auto request, as it seems there are used car lots
showing up everywhere, like the old Bona station. He would like to receive more information on the
proposed Library revenue enhancements. Kelzenberg, Library Board Liaison, stated the Board would
look at options to raise money because of the tight budget. Nawrocki stated that revenue enhancement
ends up being tax increases. He asked that the Kennedy and Graven letter regarding the SRA be
distributed to all COlillcilmembers. Nawrocki agreed that we should localize the needs of the inner ring
suburbs to voice our concerns on revenue sharing. Nawrocki thanked the City Manager for his monthly
update and asked Council to consider escrowing two to three percent of each department's budget as a
nest egg.
B) Report of the Cit y Attorney - none
CITIZENS FORUM
Jerry Foss, 4412 2nd Street, commended the Police and Fire Departments for the excellent job they do.
Even though they are spread thin, they use compassion despite the chaos. Officers handle everyone with
the utmost respect. In these times of negatives, it is necessary to hear the positive. Peterson asked that
tIlls message be passed on to the departments. Fehst restated information from the green sheet on the
vehicle accident requiring extraction that was completed within the 26 minute "golden hour", saving the
life of the occupant. Johnson stated that Officer Markham located the "bad guy" hiding in a dog house.
COUNCIL CORNER
Ericson Diehm
. The Crest View open house will be May 20 and 21.
. Springtime events are now being held at our schools. Encouraged residents to support our schools by
attending these events.
Kelzenberg
. There was some difficulty mailing the Heights Happenings newsletter. If residents did not receive
one, they can call the Park Department to receive one.
. Encouraged residents to use the automated postal center at the Post Office.
Nawrocki
. Minneapolis newspaper article "Then and Now" refers to renovation of old buildings, like the Red
Wings High School. It is sad that we lost the old Columbia Heights High School building.
City Council Minutes
May 9, 2005
Page 6 of6
· Memorial Day - Veterans groups at Anoka County will hold their annual service on Saturday, May
28, 10:00 a.m., at Memorial Gardens and at 11 :30 a.m. at Bunker Hills Parle In Columbia Heights,
VFW Post 230 will hold a memorial service on Monday, May 30, at 11 :30 a.m. by the City Hall
flagpole.
· Public purpose expenditure policy establishes benefits without the normal bargaining process.
Received additional information on the State Auditors investigative report on Brooklyn Park. This
information should have been considered prior to setting the policy. Bill Elrite, Finance Director, is
good at responding to questions regarding expenditures. We don't have the accountability at the top
that we should have on expenditures. The report indicates that celiain meals should be reported as
income, including withholdings. Hope to have more discussion on this.
· Thanked Councilmembers for comments on their anniversary and the flowers sent to him and his
wife.
Williams
· Suggested a freewill offering to pay for meals; as a City, we are frugal.
· Will attempt start the youth commission this Friday night at Auto World.
· Referred to the fatal car accident of two youths in Mora. He knew the parents.
· The Community Prayer Breakfast is Wednesday morning. The head of our local Islamic Center will
give the introduction. Everyone is welcome. Peterson stated that the guest speaker would be Andrew
Wyatt.
. Complimented the Mayor on his article in the Heights Happenings newsletter.
. Pray for the peace and health of our citizens.
Peterson
. Thanked Mr. Foss for his positive remarks regarding our Police and Fire Depmiments. With
Memorial Day coming up, it makes you appreciate those that take care of you.
. Pray that the war comes to a close and our people come back home safely.
. Don't take ourselves too seriously and do a random act of kindness.
ADJOURNMENT
Mayor Peterson adjourned the meeting at 8:25 p.m.
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
5 A '2. a..
COLUMBIA HEIGHTS PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
May 2, 2005
The Library Board welcomed Lynette Thomson, new Board member. Lynette and the Board took a few minutes to
get acquainted and exchange personal information.
The meeting was called to order by Chair, Barbara Miller. Those members present were Nancy Hoium, Bruce
Kelzenberg, Patricia Sowada, Barbara Miller, Lynette Thomson, Catherine Vesley, and Becky Loader.
It was moved, seconded, and passed to approve the minutes of the April 5, 2005, Board meeting as mailed.
Bill list dated 4/11/05 was reviewed. The bill paying process was explained to Lynette Thomson. It was moved,
seconded and passed that they be paid.
Bill list dated 4/25/05 was reviewed. It was moved, seconded and passed that they be paid..
Bill list dated 5/9/05 was reviewed. It was moved, seconded and passed that they also be pai~.
The accounting was reviewed.
Old Business:
1. Joint retreat involving the Library Board and Foundation Board to be held 9/10/05 was discussed.
Arrangements will be fmalized after the Foundation Board meeting to be held May 11, 2005.
2. Parade update was discussed. The parade will be held Friday, June 24. Participants will meet at the
Library at 6:00 p.m., the parade starts at 6:30p.m. Don Vesley will drive the truck, Pat Sowada will
provide the cooler and water, Marsha Tubbs is coordinating the giveaways that will be distributed during
the parade.
3. ILS update was discussed. The Anokat badges and other promotional materials were launched on May 1.
Our items database has been extracted and bibliographic information is currently in the process of being
changed over to the new system. SIRSI will begin working on the patron database beginning May 9. The
week from May 9 to May 16 we will be using a system called "Bridge" that will allow us to continue
charge, discharge and renew functions for patrons. May 17th is the Live-on-line date. The system will
probably not be available at exactly 9:00 a.m., but hopefully everything will transition smoothly. The
Anokat ILS update newsletter was reviewed.
4. Staff Day scheduled for 8/26/05 has been cancelled. The Columbia Heights Public Library Holiday
Closed Day schedule was reviewed. It was moved, seconded, and passed to adopt the revised schedule
indicating that the library will be open to the public on 8/26/05.
5. Staffing update was reviewed. Becky will be talking to Assistant City Manager, Linda Magee, to discuss
whether or not page replacement hiring can be done and when.
1
New Business:
1. The 2006 budget calendar was reviewed. The Proposed budget is due to the finance department on June
13. The Board should have a draft document for discussion at the June th meeting. At this time a flat-line
budget is proj ected.
2. Catherine Vesley and other Board members voiced their objections to submitting a flat line budget, and
did not feel it would be in the best interest of the library to do so. Becky reported that no personnel
contracts are settled for 2006.
3. Pat Sowada reported that she will be accompanying the Sister Cities delegation to Poland in September to
deliver the wheelchairs that they have purchased. She asked if there was something that the library would
like to send to the Lomianki Library when she goes.
4. The July Board meeting is currently scheduled for July 5. After discussion, it was decided to change the
date of the July Board Meeting to Tuesday, July 12, at 7:00 p.rn.
There being no further business the meeting was adjourned at 8:05 p.m.
Respectfully submitted,
1~ m. c;6~,-,~
Jeanine M. Schmidt Secretary to the Library Board of Trustees.
The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or
treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to
allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities.
2
SAlb
City of Columbia Heights
Park and Recreation Commission
April 27, 2005
'rHESE MINUTES l'il\Vf
NOT BEEMAfEROVEJJl
Jerry Foss called the meeting to order at 6:30 p.m.
ROLL CALL
Members present:
Jerry Foss; Tom Greenhalgh; Gary Peterson; Gary Mayer;
David Payne; Marsha Stroik; Keith Windschitl, Recreation
Director; Kevin Hansen, Public Works Director/City
Engineer
Also present:
Carrie Day Aspinwall; Richard Aspinwall
Excused Absent:
Eileen Evans
Absent:
None
APPROVAL CONSENT AGENDA
Motion to approve consent agenda by Gary Mayer and second by David Payne. All ayes,
motion carried.
LETTERS AND REQUESTS
REQUEST FROM CLASS OF 1976 FOR DISCOUNTED RENTAL RATES
Resident, Roxanne Sorenson would like to request the 25% resident discount for their
30th class reunion on August 5th, 2006. Keith Windschitl, Recreation Director, stated that
many of their classmates are Columbia Heights residents, but none of them want to put
the lease in their name and provide their home owner's liability insurance. Motion to
approve the resident discount of 25% provided they show proof of personal liability
insurance by Payne, and second by Greenhalgh. All ayes, motion carried.
REQUEST FROM RESIDENT TO REMOVE THE BASKETBALL HOOP FROM
KEYES PARK
Resident, Carrie Day Aspinwall, thanked Mayor Gary Peterson for fUIming a great city.
Carrie Day Aspinwall and her husband Richard reside at 1407 46th Avenue in Columbia
Heights. Resident is requesting that the basketball hoop from Keyes Park be removed.
She and her family have lived there for the last 15 years. Over the past four years this
basketball hoop has drawn a number of concerns for the surrounding residents. Huge
crowds of youth congregate at this site, some are actually playing basketball, others are
engaging in drug use, littering, urinating in the bushes or surrOlmding area, swearing and
just being a nuisance. Some residents have had their cars broken into. They are also
PAGE 2
concerned about the vulnerable adults in the neighborhood that have been harassed by
these individuals. Recently the Aspinwalls have been tagged by gang graffiti as well.
Resident brought in photographs of the graffiti and the gangs congregating in the park.
When resident asked the youth what the gang graffiti meant they told her "boys are
coming to town". Their immediate neighbor was so fed up with all the activity that he
went over and took the hoop directly offthe pole hoping for relief. Resident, Carrie Day
Aspinwall, works closely with the Columbia Heights Police Department and calls 911
when necessary. Resident has observed the kids actually climbing up the pole and sitting
in the hoop, and is concerned about the liability for the City should that child fall or cause
injury to themselves. The residents are very concerned about the drug use in the park.
They are finding Marijuana butts on the ground. They are also concerned about the park
being too dark at night.
Commission Member, Marsha Stroik, indicated that there was a similar problem with a
park in Minneapolis and when they took the basketball hoop down the problem was
resolved.
Commission Member, Tom Greenhalgh, suggested to take the hoop down for a month
and see what happens. Motion to take down the backboard and hoop for a month then
reassess the situation by Greenhalgh and, second by Stroik. All ayes, motion carried.
REPORTS
RECREATION DIRECTOR
Recreation Director, Keith Windschitl, introduced Beth Sarna, new Clerk Typist II for the
Recreation Department. Members welcomed Beth to the City.
Recreation Director, Keith Windschitl, informed the Commission that second interviews
are being done this week for the new Recreation Coordinator and someone should be
starting in a few weeks.
Recreation Director, Keith Windschitl, suggested to the members that we take a tour of
all the parks for the next meeting on May 25,2005 due to the fact that the floors will be
refinished.
PUBLIC WORKS DIRECTOR/CITY ENGINEER
Public Works Director/City Engineer, showed the Commission the copy ofthe Grant
Application for the Huset Park master plan. He informed the Commission that there is
less money available for grants this year. Public Works is working on Silver Lake Beach
and the erosion problem They can do some berming to slow the water down. They can
put in rain gardens that will help filter the water. The Rice Creek grant program could
provide funding for this project. Some of the parking lot would have to be removed and
this would clean up the water, be low maintenance and improve water quality.
COMMISSION MEMBERS
Commission Member, Jerry Foss, asked about the Silver Lake Beach building and what it
would cost to open. Kevin, Public Works Director/City Engineer, stated that the lake is
still swimable. It would cost between $6,000-$10,000 to fix it and get the building in
shape, put in a sidewalk and make it ADA compliant.
Commission Member, Jerry Foss, informed the Commission that we should set up a
meeting with the neighborhood regarding lights at Prestemon Park. He informed the
Commission that we need to provide lights on an adult field before we work on Huset
Park. Once teams leave our City it will be tough to get them back.
Commission Member, Jerry Foss, stated we should hold some meetings in the park again
this year. It was agreed that we would meet in the parks for the next meeting and take a
possible tour of the parks. The meeting would start at 5:30.
ADJOURNMENT
Meeting adjourned at 6:45 p.m.
Beth Sarna, Clerk Typist II
COLUMBIA HEIGHTS - CITY COUNCIL LETTER
Meeting of: May 23, 2005
AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S
NO: 5-A-3 CITY MANAGER'S APPROVAL
ITEM: Establish Work Session Meeting BY: Walter R. F ehst BY: it/~ -
Date for June 6, 2005 DATE: May 17,2005
NO: DATE:
It is suggested to schedule ajoint City Council and School Board Work Session meeting for
Monday, Jtme 6, 2005 begimling at 7:00 p.m. in the City Council Chambers.
RECOMMENDED MOTION:
MOTION: Move to schedule a joint City Council and School Board Work Session meeting for
Monday, June 6, 2005 begiIming at 7:00 p.m. in the City Council Chambers.
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: May 23, 2005
AGENDA SECTION:
CONSENT 5'-- -A -Lf
NO:
ITEM:
SFI, wholly owned subsidiary of Allied Waste,
assumes Allied Name
NO:
ORIGINATING
DEPARTMENT:
SPECIAL PROJECTS
SY: JEAN KUEHN
DATE: May 11,2005
CITY
MANAGER'S
APPROVA
SY: V/;
DATE:
BACKGROUND
The City of Columbia Heights entered into a contract with SFI Waste Systems of North
America in December 2005. This contract covers the period from January 1, 2005
through December 31, 2009. At the time of the contract signing, SFI was a wholly
owned subsidiary of Allied Waste Systems of North America operating as SFI Waste
Systems of North America. For administrative and financial considerations, all business
will now be conducted under the name Allied Waste Systems of North America, LLC
and our current contract will continue unchanged, except for the name.
There will be no change in personnel or local operations as a result of this
administrative adjustment and all aspects of our contract will be met.
This is being brought to Council, because Section 24 of our signed contract requires the
Contractor to give notification and seek authorization of any subletting or assigning of
the contract. SFI IAllied wants to follow both the letter and spirit of our contract and has
officially notified the City of this change.
RECOMMENDED MOTiON: Move to authorize Mayor and City Manager to authorize
the contractor name change from SFI Waste Systems of North America to Allied Waste
Systems of North America,LLC for the City waste hauling contract in effect from Jan 1,
2005 through December 31,2009.
COUNCIL ACTION:
FORM OF ASSIGNMENT LETTER
ALLIED WASTE SERVICES OF NORTH AMERICA, LLC
May 5, 2005
City of Columbia Heights
Jean Kuehn
590 40th Ave NE
Columbia Heights, MN 55421
Re: Contract for the Collection and Disposal of Garbage, Rubbish, Recyclables and Yard Waste
Dear Jean:
BFI Waste Systems of North America, Inc. ("BFINA"), a Delaware corporation and an indirect wholly-owned
subsidiary of Allied Waste Industries, Inc., a Delaware corporation ("AWl Parent"), hereby requests that the City of
Columbia Heights give written consent to an assigmnent by BFINA of the above-referenced Contract and all rights,
title and interest therein ofBFINA to its subsidiary, Allied Waste Services of North America, LLC ("AWSNA"), a
Delaware limited liability company. A WSNA hereby agrees to assume all responsibilities in compliance with the
terms and conditions of the above-referenced Contract and any liabilities associated therewith.
This assignment is being requested as a result of AWl Parent's internal efforts to restructure certain of its
subsidiaries to be administratively consistent with other existing operations. As part of this subsidiary restructuring
project, the membership in A WSNA ultimately will be transferred to Browning-Ferris Industries, LLC ("BFILLC").
However, it is important to note that the current management and operations of the various local operations will not
be affected by this assigmnent. While the change results from a purely internal transfer of assets and liabilities, the
change is in the nature of a name change, in that the ultimate owner of BFINA, A WSNA, and BFILLC remains
A WI Parent. There will be no change in personnel or any other aspect of the local operations as a result of this
administrative adjustment. We remain firmly committed to these operations.
Any and all amendments to existing financial assurance documents will be forwarded to you as soon as possible.
Please confirm your written consent to this assigmnent by executing this letter as indicated below and returning it to
the facility's address located at:
BFI Waste Systems
Rich Hirstein
9813 Flying Cloud Drive
Eden Prairie, MN 55347
Should you have any questions or concerns regarding this request, please contact Elaine Kuether, Corporate
Paralegal at (480) 627-2370, or the local manager, Rich Hirstein at (952) 946-5330.
Sincerely,
BFI WASTE SYSTEMS OF NORTH AMERICA, INC. and
ALLIED WASTE SERVICES OF NORTH AMERICA, LLC
BY:
TITLE:
AGREED AND ACCEPTED TO AS OF THE
City of Columbia Heights
DAY OF
,2005.
BY:
TITLE:
CITY COUNCIL LETTER
Meeting of May 23,2005
AGENDA SECTION: Consent
NO. 5-A-~
ORIGINATING DEPARTMENT
Civil Defense
ITEM: Appointment of Deputy Director Of Civil Defense
NO.
BY: Walt Fehst, City Manager
DATE: May 18, 2005
BACKGROUND
In 1993, the then Mayor appointed, and the Council concurred, City Manager Patrick Hentges as Director of Civil Defense. Additionally,
the position of Deputy Director of Civil Defense was created and additional compensation of $3,000 annually for this position was
adopted according to Resolution 93-14 (copy attached). In July 1996, City Manager Walter Fehst was appointed Director of Civil
Defense.
The reason the City Manager was recommended for appointment as the Director of Civil Defense is that under City Ordinance when the
City declares a state of emergency, the Director of Civil Defense becomes the Chief Executive Officer to serve the Mayor. Having
anyone other than the City Manager as the Director of Civil Defense would disrupt the normal chain of command. By appointing the City
Manager as the Director of Civil Defense, the chain of command for the staff would not be interrupted during an emergency.
The primary work required by federal law, state law, and the City ordinance is to be carried out by the Deputy Director of Civil Defense.
The Deputy Director must attend many hours of training to become our certified director to keep us qualified for partial reimbursement of
Civil Defense staff expenses. The Deputy Director's duties include keeping up the emergency plan, exercising the staff and emergency
plan, and carrying out all of the everyday details associated with Civil Defense and Emergency Management.
ANALYSIS/CONCLUSION:
The Mayor has selected Fire Chief Gary Gorman for the position of Deputy Director. Since 1979, the City has compensated the lead
worker in Civil Defense-in this case, the Deputy Director-at the rate of $3,000 annually. This compensation was established for this
position in Resolution 93-14. Chief Gorman has been attending training classes to become certified in emergency management (which is
the title now more commonly used than civil defense) and anticipates being fully certified in six months to a year. The Chief has also
attended emergency management meetings and has taken a proactive role in emergency management in the city. Therefore, it is the
Mayor's and City Manager's recommendation that Chief Gorman be paid half of the annual salary for the position of Deputy Civil
Defense Director for this year, $1,500, and the full $3,000 annual salary when Chief Gorman becomes fully certified.
Appointments in Civil Defense are subject to the approval and consent of the City Council.
RECOMMENDED MOTION: Move to concur with the Mayor's appointment of Gary Gorman to the position of Deputy Director of
Civil Defense effective May 23,2005 and that Chief Gorman is to be paid half of the salary authorized by Resolution 93-14 for the year
2005, and be eligible for the full annual salary when he becomes fully certified in emergency management.
mId
05-091
Attachment
COUNCIL ACTION:
RESOLUTION NO. 93-14
BEING A RESOLUTION ESTABLISHING THE POSITION AND COMPENSATION FOR
THE DEPUTY DIRECTOR OF CIVIL DEFENSE
'WHEREAS: The Columbia HeiCJhts City Council hereby creates the
position of Deputy Director of Civil Defense effective
April 1, 1993 at an annual salary of $3,000.00; and
WHEREAS: As of April 1, 1993 the Director of Civil Defense shall
serve without compensation in addition to his/her annual
sa 1 ary.j
NOW, THEREFORE, .BE IT RESOLVED, that the budgeted salary of the
Director of Civil Defense (presently $3,000.00) be
allocated to the Deputy Director of Civil Defense.
Passed this 22nd day of March, 1993.
offered by:
Nawrocki
Seconded by:
Murzyn
Roll call:
All ayes
~;; ~g
Mayor Donald J. M r yn, r.
Secretary
CITY COUNCIL LETTER
Meeting of May 23,2005
AGENDA SECTION: Ordinance
NO.
ITEM: Ordinance 1485 amending Ordinance. No. 853,
NO. City Code 1977, pertaining to junk vehicles
5-A-to
ORIGINATING DEPARTMENT
POLICE
BY: Thomas M. Johnso
DATE: May 18, 2005
CITY MANAGER
APPROVAL:
BY:~
DATE: -7/
BACKGROUND
At the direction of the City Manager, the Chief of Police and the City Attorney reviewed the process to abate the issues
of junk vehicles and vehicles parked on landscaped areas. It was found that these two violations were handled in
different ways and created a great deal of follow-up investigation and a drain on limited resources in the Police
Department. The junk vehicle ordinance process was as follows:
Go to the location of the violation and notify the owner of the vehicle and property that the violation exists and
give them one week, (7) days, to correct the issue.
Return in one week to see if the violation has been corrected. If the violation has not been corrected, issue a
county tag and refer to the court system with a request for the judge to order removal ofthe vehicle.
Return in one week; if the violation is not corrected, tag again.
ANALYSIS/CONCLUSION
After reviewing the above process, we are suggesting that the junk vehicle ordinance be changed to allow for the
following process for removal of junk vehicles:
Go to the location and verify that the violation exists. Issue an administrative tag to the owner of the vehicle
and/or the property owner for the violation. Give the property owner and/or the owner of the vehicle 96 hours
to correct the violation. If after 96 hours the violation has not been corrected, impound the vehicle. If the
violation is corrected within 96 hours, dismiss the administrative tag(s).
RECOMMENDED MOTION: Move to waive the reading of Ordinance 1485, there being ample copies available to
the public.
RECOMMENDED MOTION: Move to establish the second reading of Ordinance 1485, being an Ordinance
amending Ordinance No. 853, City Code 1977, and pertaining to junk vehicles for Monday, June 13, 2005, at
approximately 7:00 p.m. in the City Council chambers.
TMJ:mld
05-093
COUNCIL ACTION:
ORDINANCE NO. 1485
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE 1977,
PERTAINING TO JUNK VEHICLES:
The City of Columbia Heights does ordain:
Chapter 7, Article II, Section 5, Subsection 7.205(7) of the Columbia Heights City Code, which
cunently reads to wit:
7.205 (7)
No person shall park, keep, place, store or permit the parking or storage of any
stock car, racing car, or junk vehicle on a public street or alley, or any private
lands or premises which he owns, occupies or controls for a period of longer than
96 hours, unless it shall be within a building on such private premises.
For purposes of 7.205(7), 7.205(8) and 7.205(9),
(a) "Bus" means a vehicle designed for carrying passengers and having a seating
capacity of more than nine persons, but not to include any such vehicle which has
been altered for use for camping purposes exclusively.
(b) "Motor truck", "truck tractor", or "commercial vehicle" means a vehicle
having either a capacity of more than one (1) ton or weight of more than 5,000
pounds or both, but not to include vehicles which are designed exclusively for
recreation purposes.
(c) "Junk vehicle" means any motor vehicle which is not in operable condition,
or which is partially dismantled, or which is used for sale of parts or as a source of
repair or replacement parts for other vehicles, or which is kept for scrapping,
dismantling, or salvage of any kind. Failure to prominently display a motor
vehicle registration license for the cunent year shall be prima facie evidence that
such vehicle is a junlc vehicle.
Is hereby amended to read as follows:
7.205 (7)
No person shall park, keep, place, store or permit the parking or storage of any
stock car, racing car, or junk vehicle on a public street or alley, or any private
lands or premises which he owns, occupies or controls for a period of longer than
96 hours, unless it shall be within a building on such private premises. Said
person shall be given a notice of violation by the City to take corrective action.
Conective action shall be defined as follows:
(1) When the vehicle is legally parked and in compliance with all
applicable City Ordinances and State requirements for an operable vehicle
on public roads. In the event conective action is not taken within ninety-
six (96) hours from the notice of the violation, the city may take the
vehicle into custody, impound it, and the vehicle is eligible for disposal or
sale as an unauthorized vehicle under section 168B.08, 45 days after
notice to the owner.
For purposes of 7.205(7), 7.205(8) and 7.205(9),
(a) "Bus" means a vehicle designed for carrying passengers and having a seating
capacity of more than nine persons, but not to include any such vehicle which has
been altered for use for camping purposes exclusively.
(b) "Motor truck", "truck tractor", or "commercial vehicle" means a vehicle
having either a capacity of more than one (1) ton or weight of more than 5,000
pounds or both, but not to include vehicles, which are designed exclusively for
recreation purposes.
(c) "Junk vehicle" means any motor vehicle which is not in operable condition,
or which is partially dismantled, or which is used for sale of pads or as a source of
repair or replacement pads for other vehicles, or which is kept for scrapping,
dismantling, or salvage of any kind. Failure to prominently display a motor
vehicle registration license for the current year shall be prima facie evidence that
such vehicle is a junk vehicle.
This Ordinance shall be in full force and effective 30 days after its passage.
First Reading: .
Second Reading:
Date of Passage:
May 24, 2005
Offered by:
Seconded by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
CITY COUNCIL LETTER
Meeting of May 23,2005
~g~NDA SECTION: Ordinance 5 - A-l
ITEM: Ordinance 1486 amending Ord. No. 853, City
NO. Code 1977, pertaining to parking on landscaped
surfaces
ORIGINATING DEPARTMENT
POLICE
BY: Thomas M. Johnsond
DATE: May 18, 2005 cf"lJ
CITY MANAGER
APPROVAL:
BY: ~
DATE:
BACKGROUND
At the direction of the City Manager, the Chief of Police and the City Attorney reviewed the process used to abate the
issues of junk vehicles and vehicles parked on landscaped areas. It was found that these two violations were handled in
different ways and created a great deal of follow-up investigation and a drain on limited resources in the Police
Department. The parked on landscape vehicle ordinance process was as follows:
Go to location of violation, notify owner of vehicle and property that the violation exists, and give them 96
hours to correct the issue.
Return in 96 hours to see if the violation has been corrected. If the violation has not been corrected, issue a
county tag and refer to the court system with request for the judge to order removal of the vehicle.
Return in one week; if the violation has not been corrected, tag again. Repeat this process until the violation is
corrected.
ANALYSIS/CONCLUSION
After reviewing the above process, we are suggesting that the parked on landscaped surfaces ordinance be changed to
allow for the following process for removal of vehicle parked on landscaped surfaces:
Go to the location and verify that the violation exists. Issue an administrative tag to the owner of the vehicle
and/or the property owner for the violation. Give the property owner and/or owner of the vehicle 96 hours to
correct the violation. If after 96 hours the violation has not been corrected, impound the vehicle. If the
violation is corrected within 96 hours, dismiss the administrative tag(s).
RECOMMENDED MOTION: Move to waive the reading of Ordinance 1486 there being ample copies available to
the public.
RECOMMENDED MOTION: Move to establish the second reading of Ordinance 1486, being an Ordinance
amending Ordinance No. 853, City Code 1977 and pertaining to parking on landscaped surfaces for Monday, June 13,
2005, at approximately 7:00 p.rn. in the City Council chambers.
TMJ:m1d
05-092
COUNCIL ACTION:
ORDINANCE NO. 1486
BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE 1977,
PERTAINING TO PARKING ON LANDSCAPED SURFACES:
The City of Columbia Heights does ordain:
Chapter SA, Article II, Section 7, Subsection 5A207(1)(b) of the Columbia Heights City Code
which currently reads to wit:
5A207 (1)
(b) Every yard of any premises on which a dwelling or dwelling unit is located
shall have installed and maintained landscaping in accordance with the provisions
of this section.
(i) Sodding and ground cover. All exposed ground area surrounding the principal
building and accessory buildings that are not devoted to driveways, parking areas,
sidewalks, or patios, shall be sodded or landscaped with shrubs, trees, gardens, or
other ornamental landscape materials. No landscaped area shall be used for the
parking of vehicles or storage or display of materials, supplies or merchandise.
The owner of an unauthorized motor vehicle shall be given notice of violation by
the City and will be given fifteen (15) days to take corrective action. Corrective
action shall be defined as:
(1) An owner has taken corrective action when the vehicle is legally
parked and in compliance with an applicable City Ordinance and State
requirements for an operable vehicle on public roads. In the event
corrective action was not taken within fifteen (15) days from the notice of
the violation, the city may take the vehicle into custody, impound it, and
the vehicle is eligible for disposal or sale as an lmauthorized vehicle under
section 168B.08, 45 days after notice to the owner.
Is hereby amended to read as follows:
Section 7: Screening and landscaping
(b) Every yard of any premises on which a dwelling or dwelling unit is located shall
have installed and maintained landscaping in accordance with the provisions of
this section.
(i) Sodding and ground cover. All exposed ground area surrounding the principal
building and accessory buildings that are not devoted to driveways, parking areas,
sidewalks, or patios, shall be sodded or landscaped with shrubs, trees, gardens, or
other ornamental landscape materials. No landscaped area shall be used for the
parking of vehicles or storage or display of materials, supplies or merchandise.
The owner of the property and/or the owner of said vehicle in violation hereof
shall be given a notice of violation by the City and will be given ninety-six (96)
hours to take corrective action. Corrective action shall be defined as follows:
(1) The owner of said property and/or vehicle has taken corrective action
when the vehicle is legally parked and in compliance with all applicable
City Ordinances and State requirements for an operable vehicle on public
roads. In the event corrective action is not taken within ninety-six (96)
hours from the notice of the violation, the city may take the vehicle into
custody, impound it, and the vehicle is eligible for disposal or sale as an
unauthorized vehicle under section 168B.08, 45 days after notice to the
owner.
This Ordinance shall be in full force and effective 30 days after its passage.
First Reading: .
Second Reading:
Date of Passage:
May 23, 2005
Offered by:
Seconded by:
Roll Call:
Mayor Gary L. Peterson
Attest:
Patricia Muscovitz, CMC
Deputy City Clerk/Council Secretary
CITY COUNCIL LETTER
Meeting of: 5/23/04
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: .:,-A '6 PUBLIC WORKS BY: vII;;-
ITEM: ACCEPTANCE OF BIDS FOR WATER TOWER BY: K. Hansen ~~~
FENCING PROJECT #0307 AND CONTRACT AWARD DATE: 5/12/05 \t DATE:
TO SECURITY FENCE COMPANY
Background:
The City Council ordered advertisement for bids for this project originally at their October 13, 2003 meeting. As only one bid was
received at that time, along with the base bid coming in at 30% greater than the Engineer's Estimate, the bids were rejected and
staff was redirected to rebid the project. Staff further investigated the pricing issue and it was determined that steel prices went up
in 2003/04 affecting the fencing material pricing by approximately 50%, and then stabilized in 2005. Staff also met with 3 fence
contractors and reviewed the project and changed the bidding documents in an effort to obtain additional bids.
Analysis /Conclusions:
Bid documents were prepared this spring with eight contractors requesting bids. Three bids were received ranging from $35,272 to
$42,805. This low bid received in 2005 is very similar to the 2004 bid, with no change in the material spec, further indicating that
the market pricing has stabilized. Therefore, staff recommends accepting the low, qualified, responsible bid from Security Fence
for our Water Tower Fencing project. By agreement for the 800 Mhz System, Anoka County has agreed to pay for a portion of the
cost of the fence. The remaining portion will be funded through the Water Construction Fund.
Recommended Motion: Move to waive the Reading of Resolution No. 2005-25, there being ample copies available to the public.
Recommended Motion: Move to adopt Resolution No. 2005-25 for 2005 Water Tower Fencing and Restoration, City Project No.
0307 to accept the bids and award a contract with Security Fence of Minneapolis, Minnesota based upon their low, qualified,
responsible bid in the amount of$35,272.80.
KH:jb
Attachment:
Resolution
Bid Opening Minutes
COUNCIL ACTION:
RESOLUTION NO. 2005-25
RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE
2005 WATER TOWER FENCING IMPROVEMENTS,
CITY PROJECT No. 0307
TO SECURITY FENCE & CONSTRUCTION COMPANY
WHEREAS, pursuant to an advertisement for bids for City Project No. 0307, Water Tower
Fencing Improvements, bids were received, opened and tabulated according to law. The
following bids were received complying with the advertisement:
Bidder
TOTAL
Security Fence Co.
Century Fence Co.
Keller Fencing Co.
$35,272.80
$42,800.00
$42,805.00
WHEREAS, it appears that Security Fence & Construction, Inc., 1719 Madison Street NE,
Minneapolis, MN 55413 is the lowest responsible bidder.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA
HEIGHTS, MINNESOTA:
I. The Mayor and Clerk are hereby authorized and directed to enter into a contract with
Security Fence & Construction, Inc., in the name of the City of Columbia Heights, for
the 2005 WATER TOWER FENCING IMPROVEMENTS, City Project No. 0307,
according to plans and specifications therefore approved by the Council.
2. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders,
the deposits made with their bids except the deposit of the successful bidder and the next
lowest bidder shall be retained until the contract has been signed.
3. City Project #0307 shall be funded with Water Construction Fund,and Anoka County
funds.
Dated this 23rd day of May 2005.
Offered by:
Seconded by:
Roll Call:
CITY OF COLUMBIA HEIGHTS
By:
Gary Peterson, Mayor
Patricia Muscovitz, Deputy City Clerk
CITY OF COLUMBIA HEIGHTS
Minutes of Bid Opening on Wednesday, May 11, 2005
2004 Water Tower Fencing and Restoration
Project #0307
Pursuant to an advertisement for bids for Water Tower Fencing and Restoration, an
administrative meeting was held on May 11,2005 at 10:00 a.m. for the purpose of bid opening.
Bids were opened and read aloud.
Attending the meeting were:
Mike Olzeske, Security Fence
Kevin Hansen, City Engineer
Joanne Baker, Public Works Secretary
Bids were opened and read aloud as follows:
Bidder
TOTAL
Security Fence Co.
Century Fence Co.
Keller Fencing Co.
$35,272.80
$42,800.00
$42,805.00
Respectfully submitted,
Joanne Baker
Public Works Secretary
jb
CITY COUNCIL LETTER
Meeting of: 5/23/05
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: ~Aq PUBLIC WORKS j wJ~
ITEM: AGREEMENT WITH Mn/DOT, MINNEAPOLIS BY: K. Hansen l\~\ BY: ~/\,'/I?Y
AND THE SOO LINE RAILROAD COMPANY FOR DATE: 5/12/05 DATE:
SIGNAL UPGRADES ON 37TH AVENUE
Background:
The Cities of Columbia Heights and Minneapolis have been approached by Mn/DOT to participate in the cost of railroad crossing
signal upgrade on 37th A venue, just west of Stinson Blvd. This is part of a Federal Program Mandate to improve the safety at
Railroad Crossings in urban areas.
Analysis /Conclusions:
The upgrade includes railroad flashing light signals, with cants and circuitry. The existing gates will be reused. The Railroad
Company is responsible for the operation and maintenance of the signal equipment.
The cost for the upgrade is estimated to be $149,712. Mn/DOT will pay 90% with Federal funds and each city will pay 5%. The
City of Columbia Heights share is $7,500, to be funded by State-Aid Maintenance. The average daily traffic on this part of 37th
Avenue NE is 10,000 vehicles per day. Staff recommends approval of this agreement.
Recommended Motion: Move to waive the reading of Resolution No. 2005-27, there being ample copies available to the public.
Recommended Motion: Move to adopt Resolution No. 2005-27 Authorizing the Mayor and City Manager to enter into a cost
share agreement with Mn/DOT and the Soo Line Railroad Company for safety improvements to the railroad crossing signal
equipment on 3 7th Avenue, west of Stinson Blvd.
KH:jb
COUNCIL ACTION:
RESOLUTION No. 2005-27
BEING A RESOLUTION TO ENTER INTO AN AGREEMENT WITH
THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION (MnDOT)
AND SOO LINE RAILROAD COMPANY FOR SIGNAL UPGRADES ON 37TH A VENUE
BE IT RESOLVED, that the City of Columbia Heights enter into an agreement with the Soo Line Railroad Company (D/B/A)
Canadian Pacific Railway Company) and the Commissioner of Transportation for the safety improvements of cantilevers and
circuitry to the existing gates at the intersection of37th Avenue N.E. (MSAS 0272) with the tracks of the Soo Line Railroad
Company on the Minneapolis/Columbia Heights municipal border, Hennepin County, Minnesota, and appointing the
Commissioner of Transportation agent for the County to supervise said project and administer available Federal Funds in
accordance with Minnesota Statute, Section 161.36. The City's share of the cost shall be 5 percent ofthe total signal cost.
BE IT FURTHER RESOLVED, that the Mayor and City Manager be and they are hereby authorized to execute said agreement and
any amendments thereto for and on behalf of the City.
Dated this 23rd day of March, 2005.
Offered by:
Seconded by:
Ro II Call:
CITY OF COLUMBIA HEIGHTS
BY
Mayor, Gary Peterson
Patricia Muscovitz, Deputy City Clerk
ST ATE OF MINNESOTA )
) ss
CITY OF COLUMBIA HEIGHTS )
CERTIFICATION
I hereby certifY that the foregoing Resolution is a true and correct copy of a Resolution presented to and adopted by the City
Council of the City of Columbia Heights at a duly authorized meeting thereof held in the City Hall in Columbia Heights,
Minnesota, on the 23rd day of May, 2005, as disclosed by the records of said City Council in my possession.
Patricia Muscovitz
CITY COUNCIL LETTER
Meeting of: S/23/0S
AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER
NO: ~Alo PUBLIC WORKS By:V/ifL!
ITEM: PERMITS FOR 2005 JAMBOREE BY: K. Hansen ~t
DA TE: S/13/0S DATE:
The City of Columbia Heights Jamboree will be held June 22nd to June 26th this year. The carnival, operated by Family Fun
Shows, Inc. usually arrives a day or two before for set-up, which requires the closing of Jefferson Street on Monday afternoon, June
20th. Staff is requesting permission to close Jefferson Street from the alleyway on the north end ofHuset Park to the railroad
tracks north of 39th Avenue. Other arrangements are made with various City departments including the license application,
payment of necessary license fees and permits and that the required damage deposits are submitted.
The annual Jamboree Parade will be held on Friday, June 24, 200S, beginning at 6:30 p.m. The parade route will begin on Central
A venue at 4Sth A venue to 40th A venue; west on 40th A venue to Sth Street and Sth Street to Mill Street. Staff is recommending that
the City Council authorize the Police Department to issue a parade permit for the Jamboree Parade.
RECOMMENDED MOTION: Move to authorize staff to close Jefferson Street for the time period from Monday afternoon, June
20, 200S through Sunday, June 26, 2005.
RECOMMENDED MOTION: Move to authorize the Police Department to issue a parade permit for the Jamboree Parade to be
held on Friday, June 24, 200S at 6:30 p.m. for the following streets: Central Avenue at 4Sth Avenue to 40th Avenue, west on 40th
Avenue to Sth Street and Sth Street to Mill Street.
KH:jb
COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of:
5/23/05
AGENDA SECTION: CONSENT AGENDA
NO: 5A
ORIGINATING DEPARTMENT:
PUBLIC WORKS
CITY MANAGER
ITEM: ESTABLISHING THE PUBLIC
IMPROVEMENT HEARING DATE FOR HUSET
P ARKW A Y IMPROVEMENTS, CITY PROJECT 0404,
FOR JUNE 13,2005.
BY: K. Hansen ~tA ~
DATE: 5/17/05 I(....R-M
BY:~
DATE: .'
Background:
The City Council has previously accepted the feasibility report for City Project 0404: Huset Parkway Street and Utility
Improvements, at its regular meeting on December 13,2004. That report included utilities: sanitary sewer, storm sewer and water
main, and street reconstruction which includes concrete curb and gutter, bituminous pavement resurfacing, a roundabout,
bituminous trails and concrete sidewalk, and landscape improvements. The landscaping includes street lighting, boulevard trees,
colored stamped concrete crosswalks, and entrance monumentation.
Analysis/Conclusions:
The public improvements were identified in the 0404 feasibility report and recommended to be part of the 429 (assessment)
process. They are summarized as follows:
Roadway: Full cost of the roadway improvement costs based on the ITont footage of abutting property.
Storm Sewer and Ponding: Based upon the contributing drainage area.
Landscaping/Lighting: Full cost of the landscape improvement costs based on the front footage of abutting property.
Water services: Full cost of the of 8-inch diameter water services that will be extended into the property to provide service the new
development.
For reference, the cost split is shown on the attached Table of Estimated Costs from the feasibility report.
Recommended Motion: Move to waive the reading of Resolution No. 2005-28, there being ample copies available for the public.
Recommended Motion: Move to adopt Resolution No. 2005-28 being a Resolution calling for a Public Improvement Hearing on
June 13th, 2005 for the Huset Parkway Improvements, Project 0404.
KH:jb
Attachments:
Resolution 2005-28
Feasibility Report Table - Estimate of Costs
COUNCIL ACTION:
RESOLUTION NO. 2005-28
BEING A RESOLUTION CALLING FOR A PUBLIC IMPROVEMENT HEARING
FOR THE HUSET P ARKW A Y IMPROVEMENTS
PROJECT 0404
WHEREAS, pursuant to Resolution 2004-91, adopted by the City Council on December 13, 2004, a report has been
prepared by the Engineering Consulting Firm ofSEH, with reference to the following improvements:
CITY PROJECT 0404: HUSET PARKWAY AREA IMPROVEMENTS
IMPROVEMENTS FROM 37TH A VENUE TO 40TH A VENUE
and this report was received by the Council on December 13,2004.
WHEREAS, the report provides information regarding whether the proposed project is necessary, cost effective and
feasible,
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS,
MINNESOT A that the Council will consider the improvement of such streets in accordance with the report and the
assessment of abutting property (frontage and/or parcel unit) as well as non-abutting property (frontage basis) on the
closest intersecting street for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter
429 at an estimated total cost of the improvement of$3,085,000.
AND BE IT FURTHER RESOLVED that a Public Hearing shall be held on such proposed improvements on June
13th, 2005, in the Council Chambers located at 590 40th Avenue N.E. at 7:00 p.m., and the City Manager shall give
mailed and published notice of such hearing and improvement as required by law.
Dated this 23rd day of May, 2005.
Offered by:
Seconded by:
Roll Call:
CITY OF COLUMBIA HEIGHTS
BY
Mayor
Patricia Muscovitz,
Deputy City Clerk
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City of Columbia Heights - Huset Parkway
7/14/2004
Item Estimated Project Costs Estimated Project Funding Funding Source
City Developer
Sanitary Sewer 31,000 31,000 City Sanitary Utility Fund
Water Main 185,000 185,000 City Water Utility Fund
Services 45,000 45,000 100% Developer
Storm Sewer 362,000 155,660 206,340 Based on C x drainage area
Ponding 436,000 222,360 213,640 Based on C x drainage area
Roadway 1,841,000
South end to 5th St 478,660 478,660 Front foot split - 26%
5th St. to Jefferson 810,040 405,020 405,020 Front foot split - 44%
Jefferson to 40th 552,300 552,300 Front foot split - 30%'
Landscape 283,000 147,160 135,840 Front foot split
Liahtina 402,000 209,040 192,960 Front foot split
Total Project Costs 3,585,000 1,907,540 1,677,460
Phased Roadway -500,000 -500,000 (N/S portion in park)
Total 1 st Phase 3,085,000 1,407,540 . 1,677,460
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CITY COUNCIL LETTER
Meeting of: 5/23/05
AGENDA SECTION: CONSENT AGENDA
NO: ~Ai~
ITEM: REDESIGNATE CERTAIN MSA STREETS
ORIGINATING DEPARTMENT: CITY MANAGER
PUBLIC WORKS
BY: K. Hansen ~ \.\R..~
DATE: 5/11/05 ~ ~14
DATE: J/
/
Background:
The proposed redevelopment in the industrial area will require modifications to the current Municipal State Aid System
designations. The proposed changes have received preliminary approval by the State Aid Division. The fonnal request submitted
to State Aid Division must include the attached resolutions for designation and revocation. Formal designation is by official order
of the Commissioner of Transportation.
When a route has had State Aid monies expended for its improvement and is revoked, a value of the remaining life of the
improvements will be determined. This value will be deducted on the next authorized construction project. Based on the age of the
streets involved, staff anticipates this payback will be minimal.
Analysis IConclusions:
The following changes are proposed to the State Aid System:
Revocation:
sth Street, 37th Avenue to 39th Avenue
38th Avenue, University Avenue Service Drive to sth Street
Designation: Extension of 39th Avenue in a southwestly direction to 37th Avenue (Huset Parkway).
The net mileage gained from these changes can be used to designate another local street as a municipal state aid street. For future
designations, staff recommends waiting until 2006 so pending new developments, such as Grand Central Lofts and Park View, can
also be included in the mileage calculation.
Staff recommends approval of these changes as indicated.
Recommended Motion: Move to waive the reading of Resolution No. 2005-26, there being ample copies available to the public.
Recommended Motion: Move to adopt Resolution No. 2005-26 Revocation of Municipal State Aid Street(s): 5th Street from 37th
Avenue to 39th Avenue and 38th Avenue from University Avenue Service Drive to 5th Street.
Recommended Motion: Move to waive the reading of Resolution No. 2005-24, there being ample copies available to the public.
Recommended Motion: Move to adopt Resolution No. 2005-24 Designation of Municipal State Aid Street: extension of 39th
Avenue in a southwesterly direction to 37th Avenue.
COUNCIL ACTION:
RESOLUTION NO. 2005-26
BEING A RESOLUTION FOR THE REVOCATION
OF CERTAIN MUNICIPAL STATE AID STREETS
5TH STREET, 37TH A VENUE TO 39TH AVENUE
38TH A VENUE, UNIVERSITY AVENUE SERVICE DRIVE TO 5TH STREET
WHEREAS, it appears to the City Council of the City of Columbia Heights that the streets hereinafter described as
Municipal State Aid Streets should be revoked under the provisions of Minnesota Laws.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS
MINNEOT A that the streets described as follows, to wit:
STH STREET, FROM 37TH AVENUE TO 39TH AVENUE
38TH AVENUE, FROM UNIVERSITY AVENUE SERVICE DRIVE TO STH STREET
be, and hereby are, revoked as a Municipal State Aid Street of said City subject to the approval of the Commissioner
of Transportation of the State of Minnesota.
AND BE IT FURTHER RESOLVED that the Deputy City Clerk is hereby authorized and directed to forward two
certified copies ofthis resolution to the Commissioner of Transportation for his consideration.
Dated this 23rd day of March, 200S.
Offered by:
Seconded by:
Ro II Call:
CITY OF COLUMBIA HEIGHTS
BY
Mayor, Gary Peterson
Patricia Muscovitz, Deputy City Clerk
STATE OF MINNESOTA )
) ss
CITY OF COLUMBIA HEIGHTS )
CERTIFICATION
I hereby certify that the foregoing Resolution is a true and correct copy of a Resolution presented to and adopted by
the City Council of the City of Columbia Heights at a duly authorized meeting thereof held in the City Hall in
Columbia Heights, Minnesota, on the 23rd day of May, 2005, as disclosed by the records of said City Council in my
possession.
Patricia Muscovitz
RESOLUTION NO. 2005-24
BEING A RESOLUTION FOR THE DESIGNATION OF A MUNICIPAL STATE AID STREET
EXTENSION OF 39TH A VENUE IN A SOUTHWESTERLY DIRECTION TO 37TH A VENUE
WHEREAS, it appears to the City Council of the City of Columbia Heights that the street hereinafter described
should be designated a Municipal State Aid Street under the provisions of Minnesota Laws.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS
MINNEOT A that the street described as follows, to wit:
EXTENSION OF 39TH A VENUE IN A SOUTHWESTERLY DIRECTION TO 37TH A VENUE
be, and hereby is established, located, and designated a Municipal State Aid Street of said City subject to the
approval of the Commissioner of Transportation of the State of Minnesota.
AND BE IT FURTHER RESOLVED that the Deputy City Clerk is hereby authorized and directed to forward two
certified copies of this resolution to the Commissioner of Transportation for his consideration and that upon his
approval of the designation of said street or portion thereof, that same be constructed, improved and maintained as a
Municipal State Aid Street of the City of Columbia Heights.
Dated this 23rd day of March, 2005.
Offered by:
Seconded by:
Roll Call:
CITY OF COLUMBIA HEIGHTS
BY
Mayor, Gary Peterson
Patricia Muscovitz, Deputy City Clerk
STATE OF MINNESOTA )
) ss
CITY OF COLUMBIA HEIGHTS )
CERTIFICATION
I hereby certify that the foregoing Resolution is a true and correct copy of a Resolution presented to and adopted by
the City Council of the City of Columbia Heights at a duly authorized meeting thereof held in the City Hall in
Columbia Heights, Minnesota, on the 23rd day of May, 2005, as disclosed by the records of said City Council in my
possession.
Patricia Muscovitz
CITY COUNCIL LETTER
Meeting of: Mav 23, 2005
AGENDA
SECTION:
ORIGINATING
DEPARTMENT:
CITY MANAGER
APPROVAL
NO:
ITEM:
!::A13
Fire
Establish Hearing Dates
License Revocation, Rental Properties
BY:
DATE:
GalY Gorman
May 17,2005
NO:
Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested
against the following owners regarding their rental property for failure to meet the requirements of the Residential
Maintenance Codes.
1. Sunshine Management ........ ............. ....... ...... ........ ....... .1000 Peters Place N.E.
2. Dorm Woods. ................................................................1133 45th Avenue N.E.
3. Timothy Taylor. ............................................................3700 Jackson Street N.E.
4. TJ2 Holdings. ................................................................4253 McLeod Street N.E.
RECOMMENDED MOTION: Move to establish a hearing date of June 13,2005 for revocation or suspension of
a license to operate a rental property within the City of Columbia Heights against Sunshine Management at 1000
Peters Place N.E.
RECOMMENDED MOTION: Move to establish a hearing date of June 13,2005 for revocation or suspension of
a license to operate a rental property within the City of Columbia Heights against Donn Woods at 1133 45th
Avenue N.E.
RECOMMENDED MOTION: Move to establish a hearing date of June 13,2005 for revocation or suspension of
a license to operate a rental property within the City of Columbia Heights against Timothy Taylor at 3700
Jackson Street N.E.
RECOMMENDED MOTION: Move to establish a hearing date of June 13,2005 for revocation or suspension of
a license to operate a rental property within the City of Columbia Heights against T J2 Holdings at 4253 McLeod
Street N.E.
I COUNCIL ACTION:
CITY COUNCIL LETTER
Meeting of: May 23, 2005
AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER
NO: 5A II-{ License Department APPROVAL
ITEM: License Agenda BY: Shelley Hansond\\. DATE:~
BY:U /I r
NO: DATE: May 19, 2005
BACKGROUND/ANALYSIS
Attached is the business license agenda for the May 23, 2005 City Council meeting. This agenda
consists of applications for Contractor licenses for 2005, a Peddler's License, a LP Fuel Dispensing
License, and the Carnival License for the Jamboree in June.
At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied
Application. This means that the data privacy form has been submitted as required. If not submitted,
certain information cannot be released to the public.
RECOMMENDED MOTION:
Move to approve the items as listed on the business license agenda for May 23,2005 as presented.
COUNCIL ACTION:
TO CITY COUNCIL May 23, 2005
*Signed 'Naiver Form Accompanied Application
BLDG
POLICE
FIRE
POLICE
2005 BUSINESS LICENSE AGENDA
CONTRACTORS LICENSES
Mark McCollum Plumb
Cedar Management
Two Guys Construction
*Crosstown Sign Inc.
15136 74th Ave No., Maple Gr.
1713 Maple Ln, Roseville.
10500 Normandale Blvd
1.6307 Aberdeen St NE Ham Lake
CARNIVAL LICENSE
Family Fun Shows
20590 State Hwy 83, Mankato
LP FUEL DISPENSING LICENSE
Jeffs, Bobby, & Steve's
3701 Central Ave, CoL Hts
PEDDLER LICENSE
Gary Roberto
1193 Grand Ave, St. Paul
$60.00
$60.00
$60.00
$60.00
$250.00
$50.00
$50.00
b~A-I~
CITY OF COLUMBIA HEIGHTS
FINANCE DEPARTMENT
COUNCIL MEETING OF: ~ '23_, j))()S
STATE OF MINNESOTA
COUNTY OF ANOKA
CITY OF COLUMBIA HEIGHTS
Motion to approve payment of bills out of the proper funds, as listed in the attached
check register covering Check Number JJ1-1q V
in theamountof$~.
through _\ I MOl Y
These checks have been examined and found to be legal charges against the CITY OF
COLUMBIA HEIGHTS, and are hereby, recommended for payment.
ACS FINANCIAL SYSTEM
05/19/2005 16:01:29
Check History
CITY OF COLUMBIA HEIGHTS
GL050S-V06.60 COVERPAGE
GL540R
*******************************************************************************
* * * * C 0 U N C I L * * * *
* * * * C 0 U N C I L * * * *
* * * * C 0 U N C I L * * * *
* * * * C 0 U N C I L * * * *
*******************************************************************************
Report Selection:
Optional Report Title.......05/23/05 COUNCIL LISTING
INCLUSIONS:
Fund & Account..............
thru
Check Date. . . . . . . . . . . . . . . . . .
Source Codes................
Journal Entry Dates..... ....
Journal Entry Ids...........
Check Number................
proj ect. . . . . . . . . . . . . . . . . . . . .
Vendor. . . . . . . . . . . . . . . . . . . . . .
Invoice. . . . . . . . . . . . . . . . . . . . .
Purchase Order........ ......
Bank....................... .
Voucher ....................
Released Date...............
Cleared Date................
thru
thru
thru
thru
112790 thru 112994
thru
thru
thru
thru
thru
thru
thru
thru
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI
J COUNCIL 02 P4 Y S 6
Lines CPI
066 10
CP SP
Y Y
ACS FINANCIAL SYSTEM
05/19/2005 16
BANK
VENDOR
Check History
OS/23/05 COUNCIL LISTING
CHECK NUMBER
CITY OF COLUMBIA HEIGHTS
GL540R-V06.60 PAGE 1
BANK CHECKING ACCOUNT
ACE ICE COMPANY
AMERICAN BOTTLING COMPAN
ANDERBERG/DAVID
ANOKA COUNTY
ATLAS AUTO BODY, INC
BELLBOY BAR SUPPLY
BELLBOY CORPORATION
BLOWERS/CAROLE
CHANHASSEN DINNER THEATR
CHISAGO LAKES DISTRIBUTI
CITY WIDE WINDOW SERVICE
COLUMBIA HEIGHTS POLICE
DAVITT/JO
DEEP ROCK WATER COMPANY
DUGDALE/MARY
FARNER-BOCKEN
G & K SERVICES
GENUINE PARTS/NAPA AUTO
GORMAN/GARY
GRIGGS-COOPER & CO
HALILOVIC/SELMAN
HART/JERRY
HOHENSTEINS INC
JAEGER/JODI
JOHNSON BROS. LIQUOR CO.
JOHNSTON/ERIC
KANTOR/ROSEMARY
KENNEDY & GRAVEN
KROLL/LORRAINE
KUEHN/JEAN
KUETHER DIST. CO.
LARKIN/JOHN
LINDSTEDT/MICHELLE
MARCO
MOUA/CHENG VANG
NEW FOGEY FOLLIES
NEXTEL COMMUNICATIONS
O'BRIEN/DANIEL
ONVOY
PAULSON/DEBRA
PETTY CASH - JOANNE BAKE
PHILLIPS WINE & SPIRITS
PITNEY BOWES LOUISVILLE
PLUNKETT'S, INC
QUALITY WINE & SPIRITS
RUSTOM/DALE
RYAN, TIMOTHY
112790
112791
112792
112793
112794
112795
112796
112797
112798
112799
112800
112801
112802
112803
112804
112805
112806
112807
112808
112809
112810
112811
112812
112813
112814
112815
112816
112817
112818
112819
112820
112821
112822
112823
112824
112825
112826
112827
112828
112829
112830
112831
112832
112833
112834
112835
112836
AMOUNT
260.20
147.61
352.00
20,091. 30
2,000.00
91. 50
848.90
585.56
2,114.00
4,027.26
40.47
880.00
46.00
75.96
36.00
1,832.21
128.15
53.28
24.18
24,941.68
500.00
50.00
4,746.55
227.52
41,715.82
142.78
50.00
150.00
37.00
29.04
57,750.35
29.15
16.00
50.00
134.98
580.50
619.03
8.92
59.99
25.00
91. 38
23,241. 06
301.00
89.67
12,492.19
50.00
19.68
ACS FINANCIAL SYSTEM
05/19/2005 16
BANK
VENDOR
Check History
OS/23/05 COUNCIL LISTING
CHECK NUMBER
CITY OF COLUMBIA HEIGHTS
GL540R-V06.60 PAGE 2
AMOUNT
BANK CHECKING ACCOUNT
SPECIALTY WINES & BEVERA 112837 107.25
UNIVERSITY OF MINNESOTA 112838 250.00
VOSS LIGHTING 112839 31.79
WINDSCHITL/KEITH 112840 133.18
WINTERS/GINA 112841 25.00
XCEL ENERGY (N S P) 112842 14,630.17
WELLS FARGO - PAYROLL AC 112843 250,661.00
COUSIN'S SUBMARINES 112844 207.36
AARP 112845 200.00
ACE ICE COMPANY 112846 400.08
AMERICAN BOTTLING COMPAN 112847 203.80
ANOKA COUNTY COURT 112848 490,480.00
BRITZ/HARVEY 112849 141.63
CHISAGO LAKES DISTRIBUTI 112850 524.70
COCA-COLA BOTTLING MIDWE 112851 612.30
EAST SIDE BEVERAGE CO 112852 81,488.18
EXTREME BEVERAGE 112853 640.00
FARNER-BOCKEN 112854 7,021.20
FINE WINES FROM EUROPE 112855 328.50
G & K SERVICES 112856 27.59
GENUINE PARTS/NAPA AUTO 112857 196.62
GRIGGS-COOPER & CO 112858 9,937.57
JOHNSON BROS. LIQUOR CO. 112859 56,784.50
KIWI KAI IMPORTS 112860 1,271.82
KUETHER DIST. CO. 112861 7,281.15
MARK VII DIST. 112862 40,488.75
METRO REGION EMS 112863 25.00
MINNESOTA CROWN DISTRIBU 112864 79.60
MN DEPT OF HEALTH 112865 46.00
MN MUNICIPAL BEVERAGE AS 112866 300.00
MN WEST COAST SWING DANC 112867 238.17
MOELLER/KAREN 112868 351.03
MOTION TELECOM 112869 52.41
NEXTEL COMMUNICATIONS 112870 619.03
PETTY CASH - KAREN MOELL 112871 176.12
PHILLIPS WINE & SPIRITS 112872 13,945.26
QUALITY WINE & SPIRITS 112873 30,451.54
QWEST COMMUNICATIONS 112874 951.14
TANTANELLA/BARBARA 112875 195.57
VERIZON - ATTN: PREPAY D 112876 37.50
WINDSCHITL/KEITH 112877 255.33
WINE COMPANY/THE 112878 560.05
WINE HAVEN 112879 140.00
XCEL ENERGY (N S P) 112880 3,929.12
YANG/STEPHEN 112881 8,500.00
MN MUNICIPAL BEVERAGE AS 112882 538.00
A & C SMALL ENGINE 112883 6.29
ACS FINANCIAL SYSTEM
05/19/2005 16
BANK
VENDOR
Check History
OS/23/05 COUNCIL LISTING
CHECK NUMBER
CITY OF COLUMBIA HEIGHTS
GL540R-V06.60 PAGE 3
BANK CHECKING ACCOUNT
AA EQUIPMENT COMPANY
ACE HARDWARE
ADVANCED GRAPHICS SYSTEM
ALL SAFE FIRE & SECURITY
AMERIPRIDE
ANCHOR PAPER
ANCOM COMMUNICATIONS INC
ANOKA COUNTY LIBRARY
ANOKA CTY - CENTRAL COMM
ASPEN MILLS, INC.
BAKER & TAYLOR
BAKER & TAYLOR ENTERTAIN
BARNA GUZY & STEFFEN LTD
BFI/WOODLAKE SANITARY SE
BIFF'S,INC.
BLUEMELS TREE SERVICE
BOOK WHOLESALERS INC
BRODART
BUETOW AND ASSOCIATES IN
CAMDEN PET HOSPITAL, INC
CCP INDUSTRIES
CENTER POINT ENERGY
CITY ENGINEERS ASSOC. OF
CITY OF EDINA
CITY PAGES
CITY WIDE LOCKSMITHING
CLARK PRODUCTS INC
COLUMBIA PARK MEDICAL GR
CONTINENTAL RESEARCH COR
CONTRACTORS & SURVEYORS
COORDINATED BUSINESS SYS
CROWN TROPHY
CSC CREDIT SERVICES
DAHLGREN SHARD LOW & UBAN
DAVIES WATER EQUIPMENT C
DETERMAN BROWNIE, INC
DIAMOND VOGEL PAINTS
EGAN OIL COMPANY
EHLERS & ASSOCIATES INC
EMERGENCY AUTOMOTIVE TEC
FIDELITY SERVICES INC
FLEX COMPENSATION, INC
FLEXIBLE PIPE TOOL CO.
G & K SERVICES
GALE GROUP/THE
GENUINE PARTS/NAPA AUTO
GIS RANGERS
112884
112885
112886
112887
112888
112889
112890
112891
112892
112893
112894
112895
112896
112897
112898
112899
112900
112901
112902
112903
112904
112905
112906
112907
112908
112909
112910
112911
112912
112913
112914
112915
112916
112917
112918
112919
112920
112921
112922
112923
112924
112925
112926
112927
112928
112929
112930
AMOUNT
85.60
225.29
148.89
319.47
87.56
307.89
326.96
564.30
189.75
520.55
1,746.41
1,132.20
14,218.50
89,840.29
460.44
8,275.47
86.33
73.67
8,467.60
450.00
199.72
180.44
120.00
630.00
900.00
81. 53
212.83
172.00
837.00
145.22
183.12
82.85
25.00
704.64
171.18
2,794.83
2,143.49
43.12
187.50
272.37
4,884.61
178.50
1,502.87
941.99
69.63
594.68
5,522.10
ACS FINANCIAL SYSTEM
05/19/2005 16
BANK
VENDOR
Check History
OS/23/05 COUNCIL LISTING
CHECK NUMBER
CITY OF COLUMBIA HEIGHTS
GL540R-V06.60 PAGE 4
BANK CHECKING ACCOUNT
GOODIN CO.
GYPSUM ASSOCIATION
HACH COMPANY
HARBOR FREIGHT TOOLS
HENNEPIN TECH COLLEGE
INSTRUMENTAL RESEARCH IN
IPC PRINTING
ISANTI COUNTY EQUIPMENT
KENNEDY & GRAVEN
LAKE RESTORATION INC
LEAGUE OF MN CITIES INS
LEXISNEXIS MATTHEW BENDE
LIBRARY VIDEO COMPANY
MAC QUEEN EQUIPMENT CO.
MARSHALL CONCRETE PRODUC
MARTIN-MCALLISTER
MENARDS CASHWAY LUMBER-F
METRO FIRE
METRO CALL - ATT MESSAGIN
METROPOLITAN COUNCIL WAS
MIDWAY FORD
MIDWEST ASPHALT CO.
MILOW ELECTRIC INC
MINITEX - ATTN MARY GARC
MINNEAPOLIS FINANCE DEPT
MINNEAPOLIS OXYGEN CO.
MINNEAPOLIS SAW CO.
MN POLLUTION CONTROL AGE
MORTON SALT
MTI DISTRIBUTING
MURZYN JR/DONALD J
NORTH STAR INTL TRUCK IN
NORTHEASTER
O'GARA/ANDREW
OFFICE DEPOT
ORIENTAL TRADING COMPANY
PAM OIL INC
PC SOLUTIONS
PEPSI-COLA-7 UP
PIONEER PRESS
POTTERS INDUSTRIES, INC
PREMIUM WATERS INC
PROSOURCE TECHNOLOGIES I
REED BUSINESS INFORMATIO
RETAIL DATA SYSTEMS OF M
ROYAL CONCRETE PIPE INC
SCHINDLER ELEVATOR CORP
112931
112932
112933
112934
112935
112936
112937
112938
112939
112940
112941
112942
112943
112944
112945
112946
112947
112948
112949
112950
112951
112952
112953
112954
112955
112956
112957
112958
112959
112960
112961
112962
112963
112964
112965
112966
112967
112968
112969
112970
112971
112972
112973
112974
112975
112976
112977
AMOUNT
75.38
16.95
193.72
13 .30
1,141.30
150.00
68.18
5,031.06
1,996.02
427.75
504.00
110.00
161.91
793.81
249.31
350.00
201.77
189.86
79.73
64,197.88
837.14
421.25
2,290.99
502.00
80,060.15
43.51
494.01
450.00
3,535.98
302.60
35.00
896.85
279.00
200.76
907.33
33.87
134.51
5,164.11
100.00
208.00
209.60
27.02
32,118.06
513.08
279.29
1,685.52
235.41
ACS FINANCIAL SYSTEM
05/19/2005 16
CITY OF COLUMBIA HEIGHTS
GL540R-V06.60 PAGE 5
BANK
VENDOR
Check History
OS/23/05 COUNCIL LISTING
CHECK NUMBER
AMOUNT
BANK CHECKING ACCOUNT
STEEL TECH INC
STREICHER'S GUN'S INC/DO
SUN PUBLICATION
SYSTEMS SUPPLY INC.
TBS OFFICE AUTOMATIONS
TERMINAL SUPPLY CO, INC
TKDA, INC
NATIONAL ARBORIST ASSOCI
TUBBS/MARSHA
TWIN CITY HARDWARE
VECTOR INTERNET SERVICES
VERIZON WIRELESS
VIKING SAFETY PRODUCTS
WATER ENVIRONMENT FEDERA
WERNER ELECTRIC SUPPLY C
XCEL ENERGY (N S P)
ZARNOTH BRUSH WORKS, INC
112978
112979
112980
112981
112982
112983
112984
112985
112986
112987
112988
112989
112990
112991
112992
112993
112994
341.87
277.43
193.88
195.03
10.00
1,294.27
266.20
35.95
38.82
51.47
150.00
6.96
104.92
209.75
38.47
69.16
983.53
1,590,748.24 ***
ACS FINANCIAL SYSTEM
05/19/2005 16
BANK
VENDOR
REPORT TOTALS:
CITY OF COLUMBIA HEIGHTS
GL540R-V06.60 PAGE 6
Check History
OS/23/05 COUNCIL LISTING
CHECK NUMBER
AMOUNT
1,590,748.24
RECORDS PRINTED - 001491
ACS FINANCIAL SYSTEM
05/19/2005 16:01:33
Check History
CITY OF COLUMBIA HEIGHTS
GL060S-V06.60 RECAPPAGE
GL540R
FUND RECAP:
FUND DESCRIPTION
101
201
203
212
213
225
240
250
261
389
401
402
411
412
415
420
431
601
602
603
604
609
652
653
701
720
883
884
885
887
DISBURSEMENTS
GENERAL
COMMUNITY DEVELOPMENT FUND
PARKVIEW VILLA NORTH
STATE AID MAINTENANCE
PARKVIEW VILLA SOUTH
CABLE TELEVISION
LIBRARY
COL HGHTS AFTER SCHOOL ENRI
TWENTY-FIRST CENTURY GRANT
R8:TRANSITION BLK REDEVELOP
CAPITAL IMPROVEMENTS
STATE AID CONSTRUCTION
CAPITAL IMP-GEN GOVT. BLDG
CAPITAL IMPROVEMENT PARKS
CAPITAL IMPRVMT - PIR PROJ
CAP IMPROVEMENT-DEVELOPMENT
CAP EQUIP REPLACE-GENERAL
WATER UTILITY
SEWER UTILITY
REFUSE FUND
STORM SEWER UTILITY
LIQUOR
SEWER CONSTRUCTION FUND
STORM SEWER CONSTRUCT. FUND
CENTRAL GARAGE
DATA PROCESSING
CONTRIBUTED PROJECTS-GEN
INSURANCE
ESCROW
FLEX BENEFIT TRUST FUND
71,548.31
1,691.98
341. 29
5,560.48
682.56
3.56
7,378.49
16.00
630.00
187.50
597.23
29.71
8,467.60
937.20
202.07
541,379.17
5,031.06
77,359.67
66,388.27
92,103.07
2,550.06
429,799.73
993.63
14.86
12,417.72
5,374.10
197.32
2,504.00
247,568.33
8,793.27
1,590,748.24
TOTAL ALL FUNDS
BANK RECAP:
BANK NAME
DISBURSEMENTS
BANK CHECKING ACCOUNT
TOTAL ALL BANKS
1,590,748.24
1,590,748.24
COLUMBIA HEIGHTS CITY COUNCIL LETTER
ITEM: Public Participation for Public
Facilities Projects - Community Center
Meetin of: Ma 23, 2005
ORIGINATING DEPARTMENT: CITY
Community Development MANAGER'S
APPROVAL
UBY~' /;1
, ?--
,,;~/
AGENDA SECTION:
NO: 7-:0
BY: Robert Streetar
DATE: May 19, 2004
BACKGROUND
At a City Council work session on May 17, the City Council and School Board received the latest
information regarding the possible construction of a community center as well as possible next steps in
the decision making process. The two recommendations made, were to undertake a public input
process, and a pre-design feasibility study. The Council chose to undertake the public input process and
postpone the pre-design feasibility study.
The public process requires approximately six months, and could begin just after July 11. The cost for
the process is $25,890. This does not include an optional resident survey, the cost of which would be
$10,000, or architectural assistance. Funds to pay for the process would come from Fund 881 -
Contributed Projects. Please find attached the public input process proposal prepared by Jill Schultz of
JMS Communications.
The public process:
· Incorporates residents early in the decision-making process.
· Established clear roles that retain the City Council's authority.
· Listens and responds to public feedback, addressing residents issues and concerns during the
process.
· Develop support during the process; creating an outcome that is supportable by the City Council.
The public process:
· Communicates the question. (Why do we need a community center?)
· Communicates the process. (How will we decide what do in response the need?)
· Communicates the options. (What are the options?)
· Communalities the selected option. (What is the preferred option?)
The public process:
· Uses a City Council established task force to oversee the public process, report back to the City
Council frequently and make a final recommendation to the City Council.
· Facilitates three resident open houses encouraging residents to participate in the decision making
process by soliciting feedback and responding the questions and concerns.
· Communicates the process via newsletters, press releases, cable TV, and the City's website.
The City Council's role in the process is to support the public process to address the question, without
staking out a specific position, to receive frequent reports from the Council appoint taskforce, and to
make the final decision.
RECOMMENDATION: Staff recommends the City Council authorize the proposal for $25,890 with a start
date after July 11. If the City Council chooses to perform the survey, the cost of which is an additional
$10,000, that could be authorized at a later date.
RECOMMENDED MOTION: Move to support the public process of Public Participation for Public
Facilities, Community Center.
COUNCIL ACTION:
JNlS communications .
l'ubUC 1'IlrtlciplltiOU l'rocess {or l'ub\ic llllcl1ities l'ro}ects
City o{ Co\UJl\bill COJl\Jl\unity Center l'ropOSIl\
1'ro1'08a\ suDlDlatY of Mti\'itie8
. conunun1cattons p\an (lMS) .' k< kouse nlans
. . & fra1JlDlg lSSOes Ull ee opeo II " ' .
. Strategic co1J)!l1tlDlcatlons l"t \ and ;"'""bics) tbreeneWS releases, J'owerJ'om\
de'le\opDleo\ of \bree neWsletters \ eX b" .r '
l'resentation.(TN\S)
. Boords for opeo bOnses (lMS) .
. Eblers financial Op\ions and ReYlew
EstiDlated 'total (NoHo-Ell.oed 1l0urlY)
OIltions:
. survey
$ 3,500
$15,750
$ 3,840
$ 2,800
$25,890
$10,000
1
Step Step Purpose Product and Deliverables Participation Estimated Costs Timetable
Basic Planning Council affirms . Project Needs Statement (how does lack of City Staff 8 Hrs 2 to 4 weeks
facility need (why) recreational facilities impact ability to serve
Review and and process (how) for residents).
Affirm Needs use throughout the . Public participation process and timetable.
Statement; project with public,
Approve Public others; development
Participation of a Citizen's Task
Process Force/Study Group.
Open House Council appoints . Open house planning. City Staff 10 4 to 6 weeks
No.1 Task Force that . Open house plan outline. Hrs
reports back at key . Q&A Newsletter (including layout/design,
Public decision points. City but not printing or mailing). JMS 40 Hrs @ $5,000
Participation in Staff Team works . News release. $ 1 25/Hr.
Establishment of with Task Force to . Boards (about 12 boards -layout, design Boards $1,640
the Need and the prepare for Open $800, printing costs $840).
Process House No.1 designed . Communications plan. Communications
to get feedback on Plan $3,500
problem and process, . Optional community survey.
potential options to Optional Survey
be studied. News $10,000
release in newspaper
and Q&A newsletter
mailed to all homes.
Options Council affirms . Concept options with pros and cons. City Staff16 4 weeks
Identification results of Open . Evaluation criteria. Hrs
and Analysis House No. 1. City . Preparing a summary of each options
Staff works with developed by architect with detailed (City's cost of
Task Force and Staff advantages and disadvantages of each option. architect not
Team to identify included in this
options; architect . Establishing evaluation criteria for proposal)
develops preliminary community review.
concept options for
evaluation; Task
Force establishes
evaluation criteria.
2
Step Step Purpose Product and Deliverables Participation Estimated Costs Timetable
Open House City Staff Team . Open house planning. City Staff 16 2 to 6 weeks
No.2 Public works with Task . Open house plan. Hrs
Force to prepare for . Q&A Newsletter including Open House 2
Participation in Open House No.2 information, plus feedback summary from $5,000
Review of designed to get Open House 1 (including layout/design, but JMS 40 Hrs @
Options feedback to ensure all not printing and mailing costs). $ 125/Hr. Boards $1,400
viable options studied . News release.
and feedback on . Boards (about 10 new boards-layout,
evaluation criteria. design $700, printing costs $700).
News release in
newspaper and
newsletter mailed to
all homes.
Assessment of Task Force assesses Financial options and estimated tax impacts. Ehlers 16 hours $2,800 4 weeks
Options options and public Selection of Preferred option. @175/Hr.
feedback; Ehlers
reviews financial City Staff 20
impacts, financing Hrs
options; Task Force
reports to decision-
makers; Task Force
selects final option
for consideration by
public.
Open House Use open house and · Open house planning. City Staff 10 4 - 6 weeks
No.3 Public communications tools . Open house plan outline. Hrs
to inform and receive . Q&A Newsletter (including layout/design,
Participation in feedback on final but not printing) including feedback JMS 40 Hrs @ $5,000
Review of option. summary from open house 2. $125
Selected Option News release.
Boards. (about 6 new boards -layout, design Boards $800
$380, printing costs $420)
3
Sten Sten Purnose Product and Deliverables Participation Estimated Costs Timetable
Final selection City Staff assist Task News Release after selection. City Staff 8 Hrs 2 weeks
& Report to Force which Newsletter optional (not included in cost
Decision- considers feedback, proposal).
makers affirms a final PowerPoint for Council Presentation. JMS 6 Hrs @ $750
selection; reports to $125
decision-makers.
Meetings and Regular meetings Monthly meetings, phone contacts. City Staff 16 Ongoing
Coordination with staff; reporting hours
to staff on general
coordination;
responding to
concerns, questions
by phone.
Total $25,890 22 to 32
(optional survey weeks
not included)
* Estimated costs include layout but not printing costs or mailing cost of Q&A newsletters.
PUBLIC
PARTICIPATION
4