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HomeMy WebLinkAboutMay 23, 2005 Regular Mavor Gmy L. Peterson COlllICill1lel1lbers Robert A. Williams Bruce Nawrocki Tammera Ericson Die/ull Bruce Kelzenberg Citv Mallaeer Walter R. Felzst CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 5542]-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www.ci.colul1lbia-lzeiglzts.l1lll.us The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday, May 23, 2005 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Colwnbia Heights' services, programs, and activities. Auxiliary aids for disabled persons are available upon request when the request is made at least 96 hours in advance. Please call the Deputy City Clerk at 763-706-3611, to make arrangements. (TDDI706-3692 for deaf or hearing impaired only) 1. CALL TO ORDER/ROLL CALL/INVOCATION Pastor Dan Thompson, Assembly of God Church will give the invocation. 2. PLEDGE OF ALLEGIANCE 3. ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council under the Citizen Forum or items submitted after the agenda preparation deadline.) 4. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS A) Proclamations 1) Mediation Services for Anoka County Day P5 B) Presentations - none C) Introduction of New Employees 1) Edward Raati, Public Works Maintenance 2) Liz Bray, Recreation Program Coordinator D) Recognition- 1) Columbia Heights High School Girls Varsity Fast Pitch team - Metro All Conference Championship W1l1ners 5. CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A) MOTION: Move to approve the Consent Agenda items as follows: 1) Approve City Council Meeting Minutes for May 9, 2005 regular City Council meeting P6 MOTION: Move to approve the minutes ofthe May 9,2005, regular City Council meeting as presented. 2) Accept Boards and Commissions Meeting Minutes a) MOTION: Move to accept the May 2,2005 minutes of the Library Board. P7 b) MOTION: Move to accept the April 27, 2005 minutes of the Park & Recreation Comm. P9 THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER City Council Agenda May 23, 2005 Page 2 of4 3) Establish a ioint Work Session with the School Board for Monday, June 6, 2005 begilming at 7:00 p.m. in the City Council Chambers. P12 MOTION: Move to establish a joint City Council and School Board Work Session meeting for Monday, hme 6, 2005 beginning at 7:00 p.m. in the City Council Chambers. 4) Authorize contractor name change from BFI Waste Systems of North America to Allied Waste Systems of North America, LLC P13 MOTION: Move to authorize the Mayor and City Manager to authorize the contractor name change from BFI Waste Systems of North America to Allied Waste Systems of North America, LLC for the City waste hauling contract in effect from January 1, 2005 through December 31, 2009. 5) Concur with Mayor's appointment of Gary Gorman as Deputy Director of Civil Defense P 15 MOTION: Move to concur with the Mayor's appointment of Gary Gorman to the position of Deputy Director of Civil Defense effective May 23, 2005 and that Chief Gorman is to be paid half of the salary authorized by Resolution 93-14 for the year 2005, and be eligible for the full mmual salary when he becomes fully certified in emergency management. 6) First reading of Ordinance 1485, being an Ordinance amending Ordinance No. 853, City Code 1977 pertaining to Junk Vehicles. PI 7 MOTION: Move to waive the reading of Ordinance 1485, there being ample copies available to the public. MOTION: Move to establish the second reading of Ordinance 1485, being ml Ordinance amending Ordinance No. 853, City Code 1977 pertaining to Junk Vehicles for Monday, June 13,2005 at approximately 7:00 p.m. in the City Council Chambers. 7) First reading of Ordinance 1486, being an Ordinance amending Ordinance No. 853, City Code 1977, pertaining to parking on Landscaped surfaces. P20 MOTION: Move to waive the reading of Ordinance 1886, there being ample copies available to the public. MOTION: Move to establish the second reading of Ordinance 1486, being an Ordinmlce amending Ordinance No. 853, City Code 1977 pertaining to Parking on Landscaped Surfaces for Monday, June 13,2005 at approximately 7:00 p.m. in the City Council Chambers. 8) Adopt Resolution No. 2005-25, being a Resolution to accept bid and award contract to Security Fence for Water Tower Fence Restoration P23 MOTION: Move to waive the Reading of Resolution No. 2005-25, there being ample copies available to the public. MOTION: Move to adopt Resolution No, 2005-25 for 2005 Water Tower Fencing and Restoration, City Project No. 0307 to accept the bids and award a contract with Security Fence of Minneapolis, Minnesota based upon their low, qualified, responsible bid in the amount of $35,272.80. 9) Adopt Resolution No. 2005-27 being a Resolution for a cost shm'e agreement for safety improvement to the railroad crossing signal equipment on 3 ill Avenue west of Stinson Blvd. P26 MOTION: Move to waive the reading of Resolution No. 2005-27, there being ample copies available to the public. City Council Agenda May 23, 2005 Page 3 of 4 MOTION: Move to adopt Resolution No. 2005-27 Authorizing the Mayor and City Manager to enter into a cost share agreement with Mn/DOT and the Soo Line Railroad Company for safety improvements to the railroad crossing signal equipment on 3 ih Avenue, west of Stinson Blvd. 10) Authorize staff to close Jefferson Street from June 20, through June 26, 2005 and the Police Department to issue a parade permit for the Jamboree Parade on June 24, 2005 at 6:30 p.m. P28 MOTION: Move to authorize staff to close Jefferson Street for the time period from Monday afternoon, June 20, 2005 through Sunday, June 26, 2005. MOTION: Move to authorize the Police Department to issue a parade permit for the Jamboree Parade to be held on Friday, June 24, 2005 at 6:30 p.m. for the following streets: Central Avenue at 45th Avenue to 40th Avenue, west on 40th Avenue to 5th Street and 5th Street to Mill Street. 11) Adopt Resolution No. 2005-28 being a Resolution calling for a public improvement hearing on June 13,2005 for Huset Parkway Improvements P29 MOTION: Move to waive the reading of Resolution No. 2005-28, there being ample copies available for the public. MOTION: Move to adopt Resolution No. 2005-28 being a Resolution calling for a Public Improvement Hearing on June 13, 2005 for the Huset Parkway Improvements, Project 0404. 12) Adopt Resolution No. 2005-26 Revocation of Municipal Aid Street and Adopt Resolution No. 2005- 24 designating Municipal State Aid Street P32 MOTION: Move to waive the reading of Resolution No. 2005-26 there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2005-26 Revocation of Municipal State Aid Street(s): 5th Street from 3ih Avenue to 39th Avenue and 38th Avenue from University Avenue Service Drive to 5th Street. MOTION: Move to waive the reading of Resolution No. 2005-24, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2005-24 Designation of Municipal State Aid Street: extension of 39th Avenue in a southwesterly direction to 37th Avenue. 13) Establish a hearing date of June 13, 2005 for revocation or suspension of rental property license at 1000 Peters Place, 1133 45th Avenue, 3700 Jackson Street, and 4253 McLeod Street P35 MOTION: Move to establish a hearing date of June 13,2005 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Sunshine Management at 1000 Peters Place N.E. MOTION: Move to establish a hearing date of June 13,2005 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Donn Woods at 1133 45th Avenue N.E. MOTION: Move to establish a hearing date of June 13,2005 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Timothy Taylor at 3700 Jackson Street N.E. MOTION: Move to establish a hearing date of June 13,2005 for revocation or suspension of a City Council Agenda May 23, 2005 Page 4 of 4 license to operate a rental property within the City of Columbia Heights against TJ2 Holdings at 4253 McLeod Street N.E. 14) Approve Business License Applications P36 MOTION: Move to approve the items as listed on the business license agenda for May 23,2005 as presented. 15) Approve Payment of Bills , P38 MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 112790 through 112994 in the amount of$I,590,748.24. 6. PUBLIC HEARINGS - none 7. ITEMS FOR CONSIDERATION A) Other Ordinances and Resolutions B) Bid Considerations -none C) Other Busin ess 1) Authorize support the public process of Public Participation for Public Facilities, Community Center. P47 MOTION: Move to support the public process of Public Participation for Public Facilities, Community Center. 8. ADMINISTRATIVE REPORTS A) Report of the City Manager B) Report ofthe Cit y Attorney 9. CITIZENS FORUM (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes.) 10. COUNCIL CORNER 11. ADJOURNMENT ~~ Walter R. Fehst, City Manager WF Ipvm i{AI PROCLAMATION MEDIATION SERVICES FOR ANOKA COUNTY DAY MAY 24, 2005 WHEREAS, Mediation Services Anoka County was formed in 1987 to provide voluntary mediation services to residents of Anoka County, to promote and educate the Anoka County cOlmnunity in ways that encourage peace and harmony, and to supplement the legal system by providing an alternative process all community members can easily access; and WHEREAS, Mediation Services for Anoka County's volunteers contributed 3,492 hours service to the community totaling $204,625 bringing peace and resolution to Columbia Heights' individuals, families, schools, neighborhoods, workplaces and businesses; and WHEREAS, Mediation Services for Anoka County has provided a resource for law enforcement, Columbia Heights city staff and public officials, and school district; and WHEREAS, volunteers Nancy Ernewein and Cliff Shedlov have assisted the citizens of Columbia Heights to actively manage conflict and reduce violence through education and conflict resolution services; Now, THEREFORE, BE IT RESOLVED that I, Gary L. Peterson, Mayor of the City of Columbia Heights, do hereby proclaim Tuesday, May 24th, 2005, as MEDIATION SERVICES FOR ANOKA COUNTY DAY in Columbia Heights, Minnesota, and urge all citizens to recognize the importance of cOlmnunity service. Mayor Gary L. Peterson IN WITNESS WHEREOF, I have set my hand and caused the seal of the City of Columbia Heights to be affixed this 23rd day of May 2005. OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING MAY 9, 2005 ~AI THESE MfNUTES HAVE NOT BEEN APPROVED. The following are the minutes for the regular meeting ofthe City Council held at 7:00 p.m. on Monday, May 9, 2005 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. CALL TO ORDER/ROLL CALL/INVOCATION Father Al Backmann, Immaculate Conception Catholic Church, gave the invocation. Present: Mayor Peterson, Councilmember Williams, Councilmember Nawrocki, Councilmember Ericson Diehm, Councilmember Kelzenberg PLEDGE OF ALLEGIANCE - recited ADDITIONS/DELETIONS TO MEETING AGENDA - none PROCLAMATIONS. PRESENTATIONS. RECOGNITIONS AND GUESTS A) Proclamations 1) Mayor Peterson read the Buckle Up, Columbia Heights - Click it or Ticket Proclamation and presented it to Police Chief Tom Johnson. Johnson indicated the Department's pride to pmiicipate in this program from May 23rd to June 5t\ which reinforces the use of seat belts mld child restraint systems. Officers will work additional hours during this period, paid for through a grmlt. 2) Councilmember Williams read a Proclmnation for the 53rd Wedding Anniversary of Bruce and Gerry Nawrocki. Nawrocki thanked the City Councilmembers. CONSENT AGENDA City Manager Walt Fehst took Councilmembers through the consent agenda. 1) Approve City Council Meeting Minutes a) Minutes for April 25, 2005 regular City Council meeting Motion to approve the minutes ofthe April 25, 2005, regular City Council meeting as presented. b) Minutes for the May 2, 2005 Board of Review Motion to approve the minutes of the May 2,2005 Bom'd of Review as presented. 2) Accept Boards mld Commissions Meeting Minutes a) Motion to accept the Housing and Redevelopment Authority minutes of January 25, 2005. b) Motion to accept the Economic Development Authority minutes of February 15, 2005. c) Motion to accept the Housing mld Redevelopment Authority minutes of the March 7, 2005. d) Motion to accept the Telecommunications Commission minutes of April 21, 2005. e) Motion to accept the Charter Commission minutes of April 21, 2005. f) Motion to accept the Traffic Commission minutes of May 2,2005. g) Motion to accept the Planning and Zoning Commission minutes of May 3, 2005. 3) Establish Work Session meeting date for Tuesday, May 17,2005, beginning at 7:00 p.m. in Conference Room I. Motion to establish a Work Session meeting date for Tuesday, May 17,2005 begilming at 7:00 p.m. in the Council chambers. City Council Minutes May 9, 2005 Page 2 of6 Fehst indicated the primary topic would be community center information. The finn of Krause Anderson will be present to give possible alternatives for a cOlmnunity center. Also for review would be the Junk Vehicle and Landscaped Parking Ordinance, allowing the ability to tow such vehicles after 96 hours, from private or public areas. Other items to be presented as informational are City Attorney Contract Survey information, Liquor Store report (as our lease is coming due and there is an area of land to discuss for a possible liquor store), and duplex rezoning. This work session will be held in the COlillcil Chambers. This will begin the general public input process. 4) Adopt Resolution No. 2005-23, being a Resolution accepting bids and awarding a contract for City Proiect #0500: 2005 Miscellaneous Concrete Repairs and Installation Motion to waive the reading of Resolution No. 2005-23 there being ample copies available to the public. Motion to adopt Resolution No. 2005-23, accepting bids and awarding the 2005 Miscellaneous Concrete Repairs and Installations, Municipal Project #0500, to Quality Restoration of Little Canada, MiImesota, based upon their low, qualified, responsible total bid in the amount of $16,836.00 with funds to be appropriated from Fund 401-50400-4000; and, furthermore, to authorize the Mayor and City Manager to enter into a contract for the same. Fehst indicated the background of the company. Nawrocki stated that there were five bids received. RESOLUTION NO. 2005-23 RESOLUTION ACCEPTING BIDS AND A WARDING CONTRACT FOR THE 2005 MISCELLANEOUS CONCRETE REPAIRS AND INSTALLATIONS, CITY PROJECT No. 0500 TO RON KASSA CONSTRUCTION WHEREAS, pursuant to an advertisement for bids for City Project No. 0500, Miscellaneous Concrete Repairs and Installations, bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Bidder TOTAL Quality Restoration Services Inc. $16,836.00 Ron Kassa Construction $17,123.00 BCG $22,143.00 Bailey Construction $22,238.00 Gunderson Brothers $45,384.00 WHEREAS, it appears that Quality Restoration Services, Inc., 3066 Spruce Street, Little Canada, MN 551 17 is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Quality Restoration Services, Inc. in the name of the City of Columbia Heights, for the 2005 Miscellaneous Concrete Repairs and Installations, City Project No. 0500, according to plans and specifications therefore approved by the Council. 2. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been signed. 3. City Project #0500 shall be funded with State Aid Maintenance Fund, General Fund, Park Fund, Street Fund, Sewer and Water Fund and PIR funds. 5) Authorize installation of a "yield sign" for north and southbound traffic on 6th St. at 48th Ave. Motion to recommend the City Council authorize installation of a yield sign for north and south bound traffic on 6th Street at 48th Avenue based on a recommendation of the Traffic Commission. Fehst stated that the initial request was for a stop sign, but the area did not meet State guidelines for a stop sign. The Traffic Commission has recommended a yield sign. City Council Minutes May 9, 2005 Page 3 of6 6) Adopt Resolution No. 2005-22 being a Resolution authorizing the Columbia Heights Fire Department to enter into contracts to conduct hotel and public school inspections Motion to waive the reading of Resolution No. 2005-22, there being ample copies available to the public. Motion to adopt Resolution No. 2005-22, being a Resolution authorizing the Columbia Heights Fire Depaliment to enter into contracts with the State Fire Marshal Division of the Department of Public Safety to conduct inspections of all Hotels and Public Schools within our jurisdiction. Nawrocki questioned the number of hotels in town. Fehst stated there is one in Columbia Heights and two or three in Hilltop. Inspections would include Hilltop. Nawrocki asked if this included the Salvation Army housing. Fehst stated it did not. Nawrocki questioned the hours of schooling necessary, the cost, and what the charges would be. Fire Chief Gary Gorman stated the Department has done the school inspections for many years and in recent years has had to sign a contract with the State Fire Marshals Office. The State must inspect schools every three years, but we can do a yearly inspection for better coverage. Gonnall stated that the current full time staff has all the necessary training, and additional training is very reasonable through the State Fire Marshals Office. Gorman stated that we could charge for inspections, but would need to pass a resolution to do so. RESOLUTION NO. 2005-22 BEING A RESOLUTION AUTHORIZING THE COLUMBIA HEIGHTS FIRE DEPARTMENT TO ENTER INTO CONTRACTS TO CONDUCT HOTEL AND PUBLIC SCHOOL INSPECTIONS WHEREAS, the State Fire Marshal Division of the Minnesota Department of Public Safety has the responsibility to conduct fire inspections of all hotels and public schools per State Statute 299F.OI 1. WHEREAS, the State Fire Marshals Division may contract with local jurisdictions to conduct these inspections. WHEREAS, the Columbia Heights Fire Deparhnent has contracted with the State Fire Marshal's office in the past to conduct hotel and public school inspections within our jurisdiction. THEREFORE, BE IT RESOLVED, the Columbia Heights Fire Department may enter into contracts with the State Fire Marshal Division of the Mirmesota Depmiment of Public Safety to conduct fire inspections of all hotels and public schools within our jurisdiction in accordance with standards stated in the contracts. 7) Approve Business License Applications Motion to approve the items as listed on the business license agenda for May 9, 2005 as presented. 8) Approve Payment of Bills Motion to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 112620 through 112789 in the alllOWlt of$561,051.11. Motion by Nawrocki, second by Williallls, to approve the Consent Agenda as presented. Upon vote: All ayes. Motion carried. PUBLIC HEARINGS - none ITEMS FOR CONSIDERATION Other Business I) Liquor License application for Star Bar Chief Johnson stated he conducted the backgrowld investigation on the Star Bar liquor license request. Discrepancies were found in the information given, such as they did not know the City Council Minutes May 9, 2005 Page 4 0[6 current owner, but staff found there had been previous meetings with the owner in another city, and in pronunciation of the surname. Mrs. Yang indicated that she had lied at their first meeting. Peterson asked Jim Hoeft, City Attorney, if he was comfortable with this recommendation. Hoeft stated that Mr. Yang was the fonner owner of the Palace Bar in Hilltop, which had significant problems resulting in the loss of their license. They indicated that the current manager would continue, but the manager stated he would not remain. Hoeft indicated he was comfortable with the rational for the license denial. Williams commended the Chief on his tenacity in this investigation. Johnson stated that Mr. and Mrs. Yang were advised that the recommended license denial would be on the agenda tonight. Motion by Nawrocki, second by Williams, to deny the application for and On-Sale Liquor and Sunday Liquor License for Mr. Stephen Yang and Associates dba Star Bar. Nawrocki referred to the history ofthe establishment going from a restaurant, to a bar, to the "entertainment concept", which gets loud and causes problems for the seniors next door. The applicants also applied for a State license to remain open lmtil2:00 a.m. He stated that license requirements need to be tightened up. Upon vote: All ayes. Motion carried. ADMINISTRATIVE REPORTS Report of the City Manager . Met with League of Minnesota Cities (LMC) representatives on the damage claim from demolition ofthe NEI building. Asked the contractor to look at the property again and to outline their information more accurately to the owner. . Spoke to Tony Pistilli, District #2 Metropolitan Council, regarding reductions to the 801 bus route. Pistilli had indicated the route map relative to senior housing was very helpful and the route to Roseville may be saved, depending on State funds. The final meeting on this by Metro Transit will be May 25. Final results could be delayed until funding information is received. . There will be a downtown plarming process public information meeting at the Library on May 19th from 6:30 to 8:00 p.m. . Spoke to the Cheery Lane resident with fence and em1h erosion problems next to the Nedegaard development. The developer has been sent information to repair the retaining wall. . Consideration of a redevelopment site on Central between 49th and 50th Avenues includes three buildings to consider for acquisition. . A resident on Fillmore between 45th and 46th Avenue has requested a meeting regarding activities around the double bungalows. Contact has been made with Anoka County Family Services regarding custodial neglect in this area. Neighbors will meet with the Fire Chief, Police Chief, mId Corporal Okerstrom to begin a neighborhood watch program to address the Issues. . Handed out infonnation on Don's Galaxy Auto request to allow sales of rental or lomIer vehicles. Our planner indicated this would have to be approved outside of the present moratorium. . The Salvation Army Services, 1004-1006 Gould Avenue, works with the Veteran's Association to provide two temporary housing units for Veterans, with a two year limit. They may not pass inspection as rental units, but are permitted as duplexes. . Participated and met with Legislators of Crystal and New Hope regarding inner ring suburbs City Council Minutes May 9, 2005 Page 5 of6 loss of government aid and LGA. The LMC and Metropolitan Municipalities also represent us, but can not do justice representing us as inner ring suburbs. . Meetings are planned for the overall downtown planning process from 3ih to 42nd. Business and property owners in tIns area have been invited to meet on May 16 at the Library. The general public will be invited to the Library on May 19 to discuss the planning process. . Staffhas received training on the City Watch Notification system. Peterson suggested notifying the Fillmore residents of the neighborhood meeting with this system. Peterson questioned the pedestrian traffic light timing on 39th and Stinson. Fehst indicated that the Public Works Director stated the pedestrian signal time would be increased by four or five seconds. Ericson Diehm questioned if the School Board Representative to the City Council would attend City Council meetings. Peterson stated that the School Board meets the same night as the City Council. Williams suggested discussion on the community center be televised. Nawrocki asked that School Board members also be invited to that meeting. Fehst stated that the EDA has been invited, and he will also invite the Planning and Zoning Commission. Nawrocki stated the importance to act on the Galaxy Auto request, as it seems there are used car lots showing up everywhere, like the old Bona station. He would like to receive more information on the proposed Library revenue enhancements. Kelzenberg, Library Board Liaison, stated the Board would look at options to raise money because of the tight budget. Nawrocki stated that revenue enhancement ends up being tax increases. He asked that the Kennedy and Graven letter regarding the SRA be distributed to all COlillcilmembers. Nawrocki agreed that we should localize the needs of the inner ring suburbs to voice our concerns on revenue sharing. Nawrocki thanked the City Manager for his monthly update and asked Council to consider escrowing two to three percent of each department's budget as a nest egg. B) Report of the Cit y Attorney - none CITIZENS FORUM Jerry Foss, 4412 2nd Street, commended the Police and Fire Departments for the excellent job they do. Even though they are spread thin, they use compassion despite the chaos. Officers handle everyone with the utmost respect. In these times of negatives, it is necessary to hear the positive. Peterson asked that tIlls message be passed on to the departments. Fehst restated information from the green sheet on the vehicle accident requiring extraction that was completed within the 26 minute "golden hour", saving the life of the occupant. Johnson stated that Officer Markham located the "bad guy" hiding in a dog house. COUNCIL CORNER Ericson Diehm . The Crest View open house will be May 20 and 21. . Springtime events are now being held at our schools. Encouraged residents to support our schools by attending these events. Kelzenberg . There was some difficulty mailing the Heights Happenings newsletter. If residents did not receive one, they can call the Park Department to receive one. . Encouraged residents to use the automated postal center at the Post Office. Nawrocki . Minneapolis newspaper article "Then and Now" refers to renovation of old buildings, like the Red Wings High School. It is sad that we lost the old Columbia Heights High School building. City Council Minutes May 9, 2005 Page 6 of6 · Memorial Day - Veterans groups at Anoka County will hold their annual service on Saturday, May 28, 10:00 a.m., at Memorial Gardens and at 11 :30 a.m. at Bunker Hills Parle In Columbia Heights, VFW Post 230 will hold a memorial service on Monday, May 30, at 11 :30 a.m. by the City Hall flagpole. · Public purpose expenditure policy establishes benefits without the normal bargaining process. Received additional information on the State Auditors investigative report on Brooklyn Park. This information should have been considered prior to setting the policy. Bill Elrite, Finance Director, is good at responding to questions regarding expenditures. We don't have the accountability at the top that we should have on expenditures. The report indicates that celiain meals should be reported as income, including withholdings. Hope to have more discussion on this. · Thanked Councilmembers for comments on their anniversary and the flowers sent to him and his wife. Williams · Suggested a freewill offering to pay for meals; as a City, we are frugal. · Will attempt start the youth commission this Friday night at Auto World. · Referred to the fatal car accident of two youths in Mora. He knew the parents. · The Community Prayer Breakfast is Wednesday morning. The head of our local Islamic Center will give the introduction. Everyone is welcome. Peterson stated that the guest speaker would be Andrew Wyatt. . Complimented the Mayor on his article in the Heights Happenings newsletter. . Pray for the peace and health of our citizens. Peterson . Thanked Mr. Foss for his positive remarks regarding our Police and Fire Depmiments. With Memorial Day coming up, it makes you appreciate those that take care of you. . Pray that the war comes to a close and our people come back home safely. . Don't take ourselves too seriously and do a random act of kindness. ADJOURNMENT Mayor Peterson adjourned the meeting at 8:25 p.m. Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary 5 A '2. a.. COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES May 2, 2005 The Library Board welcomed Lynette Thomson, new Board member. Lynette and the Board took a few minutes to get acquainted and exchange personal information. The meeting was called to order by Chair, Barbara Miller. Those members present were Nancy Hoium, Bruce Kelzenberg, Patricia Sowada, Barbara Miller, Lynette Thomson, Catherine Vesley, and Becky Loader. It was moved, seconded, and passed to approve the minutes of the April 5, 2005, Board meeting as mailed. Bill list dated 4/11/05 was reviewed. The bill paying process was explained to Lynette Thomson. It was moved, seconded and passed that they be paid. Bill list dated 4/25/05 was reviewed. It was moved, seconded and passed that they be paid.. Bill list dated 5/9/05 was reviewed. It was moved, seconded and passed that they also be pai~. The accounting was reviewed. Old Business: 1. Joint retreat involving the Library Board and Foundation Board to be held 9/10/05 was discussed. Arrangements will be fmalized after the Foundation Board meeting to be held May 11, 2005. 2. Parade update was discussed. The parade will be held Friday, June 24. Participants will meet at the Library at 6:00 p.m., the parade starts at 6:30p.m. Don Vesley will drive the truck, Pat Sowada will provide the cooler and water, Marsha Tubbs is coordinating the giveaways that will be distributed during the parade. 3. ILS update was discussed. The Anokat badges and other promotional materials were launched on May 1. Our items database has been extracted and bibliographic information is currently in the process of being changed over to the new system. SIRSI will begin working on the patron database beginning May 9. The week from May 9 to May 16 we will be using a system called "Bridge" that will allow us to continue charge, discharge and renew functions for patrons. May 17th is the Live-on-line date. The system will probably not be available at exactly 9:00 a.m., but hopefully everything will transition smoothly. The Anokat ILS update newsletter was reviewed. 4. Staff Day scheduled for 8/26/05 has been cancelled. The Columbia Heights Public Library Holiday Closed Day schedule was reviewed. It was moved, seconded, and passed to adopt the revised schedule indicating that the library will be open to the public on 8/26/05. 5. Staffing update was reviewed. Becky will be talking to Assistant City Manager, Linda Magee, to discuss whether or not page replacement hiring can be done and when. 1 New Business: 1. The 2006 budget calendar was reviewed. The Proposed budget is due to the finance department on June 13. The Board should have a draft document for discussion at the June th meeting. At this time a flat-line budget is proj ected. 2. Catherine Vesley and other Board members voiced their objections to submitting a flat line budget, and did not feel it would be in the best interest of the library to do so. Becky reported that no personnel contracts are settled for 2006. 3. Pat Sowada reported that she will be accompanying the Sister Cities delegation to Poland in September to deliver the wheelchairs that they have purchased. She asked if there was something that the library would like to send to the Lomianki Library when she goes. 4. The July Board meeting is currently scheduled for July 5. After discussion, it was decided to change the date of the July Board Meeting to Tuesday, July 12, at 7:00 p.rn. There being no further business the meeting was adjourned at 8:05 p.m. Respectfully submitted, 1~ m. c;6~,-,~ Jeanine M. Schmidt Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. 2 SAlb City of Columbia Heights Park and Recreation Commission April 27, 2005 'rHESE MINUTES l'il\Vf NOT BEEMAfEROVEJJl Jerry Foss called the meeting to order at 6:30 p.m. ROLL CALL Members present: Jerry Foss; Tom Greenhalgh; Gary Peterson; Gary Mayer; David Payne; Marsha Stroik; Keith Windschitl, Recreation Director; Kevin Hansen, Public Works Director/City Engineer Also present: Carrie Day Aspinwall; Richard Aspinwall Excused Absent: Eileen Evans Absent: None APPROVAL CONSENT AGENDA Motion to approve consent agenda by Gary Mayer and second by David Payne. All ayes, motion carried. LETTERS AND REQUESTS REQUEST FROM CLASS OF 1976 FOR DISCOUNTED RENTAL RATES Resident, Roxanne Sorenson would like to request the 25% resident discount for their 30th class reunion on August 5th, 2006. Keith Windschitl, Recreation Director, stated that many of their classmates are Columbia Heights residents, but none of them want to put the lease in their name and provide their home owner's liability insurance. Motion to approve the resident discount of 25% provided they show proof of personal liability insurance by Payne, and second by Greenhalgh. All ayes, motion carried. REQUEST FROM RESIDENT TO REMOVE THE BASKETBALL HOOP FROM KEYES PARK Resident, Carrie Day Aspinwall, thanked Mayor Gary Peterson for fUIming a great city. Carrie Day Aspinwall and her husband Richard reside at 1407 46th Avenue in Columbia Heights. Resident is requesting that the basketball hoop from Keyes Park be removed. She and her family have lived there for the last 15 years. Over the past four years this basketball hoop has drawn a number of concerns for the surrounding residents. Huge crowds of youth congregate at this site, some are actually playing basketball, others are engaging in drug use, littering, urinating in the bushes or surrOlmding area, swearing and just being a nuisance. Some residents have had their cars broken into. They are also PAGE 2 concerned about the vulnerable adults in the neighborhood that have been harassed by these individuals. Recently the Aspinwalls have been tagged by gang graffiti as well. Resident brought in photographs of the graffiti and the gangs congregating in the park. When resident asked the youth what the gang graffiti meant they told her "boys are coming to town". Their immediate neighbor was so fed up with all the activity that he went over and took the hoop directly offthe pole hoping for relief. Resident, Carrie Day Aspinwall, works closely with the Columbia Heights Police Department and calls 911 when necessary. Resident has observed the kids actually climbing up the pole and sitting in the hoop, and is concerned about the liability for the City should that child fall or cause injury to themselves. The residents are very concerned about the drug use in the park. They are finding Marijuana butts on the ground. They are also concerned about the park being too dark at night. Commission Member, Marsha Stroik, indicated that there was a similar problem with a park in Minneapolis and when they took the basketball hoop down the problem was resolved. Commission Member, Tom Greenhalgh, suggested to take the hoop down for a month and see what happens. Motion to take down the backboard and hoop for a month then reassess the situation by Greenhalgh and, second by Stroik. All ayes, motion carried. REPORTS RECREATION DIRECTOR Recreation Director, Keith Windschitl, introduced Beth Sarna, new Clerk Typist II for the Recreation Department. Members welcomed Beth to the City. Recreation Director, Keith Windschitl, informed the Commission that second interviews are being done this week for the new Recreation Coordinator and someone should be starting in a few weeks. Recreation Director, Keith Windschitl, suggested to the members that we take a tour of all the parks for the next meeting on May 25,2005 due to the fact that the floors will be refinished. PUBLIC WORKS DIRECTOR/CITY ENGINEER Public Works Director/City Engineer, showed the Commission the copy ofthe Grant Application for the Huset Park master plan. He informed the Commission that there is less money available for grants this year. Public Works is working on Silver Lake Beach and the erosion problem They can do some berming to slow the water down. They can put in rain gardens that will help filter the water. The Rice Creek grant program could provide funding for this project. Some of the parking lot would have to be removed and this would clean up the water, be low maintenance and improve water quality. COMMISSION MEMBERS Commission Member, Jerry Foss, asked about the Silver Lake Beach building and what it would cost to open. Kevin, Public Works Director/City Engineer, stated that the lake is still swimable. It would cost between $6,000-$10,000 to fix it and get the building in shape, put in a sidewalk and make it ADA compliant. Commission Member, Jerry Foss, informed the Commission that we should set up a meeting with the neighborhood regarding lights at Prestemon Park. He informed the Commission that we need to provide lights on an adult field before we work on Huset Park. Once teams leave our City it will be tough to get them back. Commission Member, Jerry Foss, stated we should hold some meetings in the park again this year. It was agreed that we would meet in the parks for the next meeting and take a possible tour of the parks. The meeting would start at 5:30. ADJOURNMENT Meeting adjourned at 6:45 p.m. Beth Sarna, Clerk Typist II COLUMBIA HEIGHTS - CITY COUNCIL LETTER Meeting of: May 23, 2005 AGENDA SECTION: Consent ORIGINATING DEPARTMENT: CITY MANAGER'S NO: 5-A-3 CITY MANAGER'S APPROVAL ITEM: Establish Work Session Meeting BY: Walter R. F ehst BY: it/~ - Date for June 6, 2005 DATE: May 17,2005 NO: DATE: It is suggested to schedule ajoint City Council and School Board Work Session meeting for Monday, Jtme 6, 2005 begimling at 7:00 p.m. in the City Council Chambers. RECOMMENDED MOTION: MOTION: Move to schedule a joint City Council and School Board Work Session meeting for Monday, June 6, 2005 begiIming at 7:00 p.m. in the City Council Chambers. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: May 23, 2005 AGENDA SECTION: CONSENT 5'-- -A -Lf NO: ITEM: SFI, wholly owned subsidiary of Allied Waste, assumes Allied Name NO: ORIGINATING DEPARTMENT: SPECIAL PROJECTS SY: JEAN KUEHN DATE: May 11,2005 CITY MANAGER'S APPROVA SY: V/; DATE: BACKGROUND The City of Columbia Heights entered into a contract with SFI Waste Systems of North America in December 2005. This contract covers the period from January 1, 2005 through December 31, 2009. At the time of the contract signing, SFI was a wholly owned subsidiary of Allied Waste Systems of North America operating as SFI Waste Systems of North America. For administrative and financial considerations, all business will now be conducted under the name Allied Waste Systems of North America, LLC and our current contract will continue unchanged, except for the name. There will be no change in personnel or local operations as a result of this administrative adjustment and all aspects of our contract will be met. This is being brought to Council, because Section 24 of our signed contract requires the Contractor to give notification and seek authorization of any subletting or assigning of the contract. SFI IAllied wants to follow both the letter and spirit of our contract and has officially notified the City of this change. RECOMMENDED MOTiON: Move to authorize Mayor and City Manager to authorize the contractor name change from SFI Waste Systems of North America to Allied Waste Systems of North America,LLC for the City waste hauling contract in effect from Jan 1, 2005 through December 31,2009. COUNCIL ACTION: FORM OF ASSIGNMENT LETTER ALLIED WASTE SERVICES OF NORTH AMERICA, LLC May 5, 2005 City of Columbia Heights Jean Kuehn 590 40th Ave NE Columbia Heights, MN 55421 Re: Contract for the Collection and Disposal of Garbage, Rubbish, Recyclables and Yard Waste Dear Jean: BFI Waste Systems of North America, Inc. ("BFINA"), a Delaware corporation and an indirect wholly-owned subsidiary of Allied Waste Industries, Inc., a Delaware corporation ("AWl Parent"), hereby requests that the City of Columbia Heights give written consent to an assigmnent by BFINA of the above-referenced Contract and all rights, title and interest therein ofBFINA to its subsidiary, Allied Waste Services of North America, LLC ("AWSNA"), a Delaware limited liability company. A WSNA hereby agrees to assume all responsibilities in compliance with the terms and conditions of the above-referenced Contract and any liabilities associated therewith. This assignment is being requested as a result of AWl Parent's internal efforts to restructure certain of its subsidiaries to be administratively consistent with other existing operations. As part of this subsidiary restructuring project, the membership in A WSNA ultimately will be transferred to Browning-Ferris Industries, LLC ("BFILLC"). However, it is important to note that the current management and operations of the various local operations will not be affected by this assigmnent. While the change results from a purely internal transfer of assets and liabilities, the change is in the nature of a name change, in that the ultimate owner of BFINA, A WSNA, and BFILLC remains A WI Parent. There will be no change in personnel or any other aspect of the local operations as a result of this administrative adjustment. We remain firmly committed to these operations. Any and all amendments to existing financial assurance documents will be forwarded to you as soon as possible. Please confirm your written consent to this assigmnent by executing this letter as indicated below and returning it to the facility's address located at: BFI Waste Systems Rich Hirstein 9813 Flying Cloud Drive Eden Prairie, MN 55347 Should you have any questions or concerns regarding this request, please contact Elaine Kuether, Corporate Paralegal at (480) 627-2370, or the local manager, Rich Hirstein at (952) 946-5330. Sincerely, BFI WASTE SYSTEMS OF NORTH AMERICA, INC. and ALLIED WASTE SERVICES OF NORTH AMERICA, LLC BY: TITLE: AGREED AND ACCEPTED TO AS OF THE City of Columbia Heights DAY OF ,2005. BY: TITLE: CITY COUNCIL LETTER Meeting of May 23,2005 AGENDA SECTION: Consent NO. 5-A-~ ORIGINATING DEPARTMENT Civil Defense ITEM: Appointment of Deputy Director Of Civil Defense NO. BY: Walt Fehst, City Manager DATE: May 18, 2005 BACKGROUND In 1993, the then Mayor appointed, and the Council concurred, City Manager Patrick Hentges as Director of Civil Defense. Additionally, the position of Deputy Director of Civil Defense was created and additional compensation of $3,000 annually for this position was adopted according to Resolution 93-14 (copy attached). In July 1996, City Manager Walter Fehst was appointed Director of Civil Defense. The reason the City Manager was recommended for appointment as the Director of Civil Defense is that under City Ordinance when the City declares a state of emergency, the Director of Civil Defense becomes the Chief Executive Officer to serve the Mayor. Having anyone other than the City Manager as the Director of Civil Defense would disrupt the normal chain of command. By appointing the City Manager as the Director of Civil Defense, the chain of command for the staff would not be interrupted during an emergency. The primary work required by federal law, state law, and the City ordinance is to be carried out by the Deputy Director of Civil Defense. The Deputy Director must attend many hours of training to become our certified director to keep us qualified for partial reimbursement of Civil Defense staff expenses. The Deputy Director's duties include keeping up the emergency plan, exercising the staff and emergency plan, and carrying out all of the everyday details associated with Civil Defense and Emergency Management. ANALYSIS/CONCLUSION: The Mayor has selected Fire Chief Gary Gorman for the position of Deputy Director. Since 1979, the City has compensated the lead worker in Civil Defense-in this case, the Deputy Director-at the rate of $3,000 annually. This compensation was established for this position in Resolution 93-14. Chief Gorman has been attending training classes to become certified in emergency management (which is the title now more commonly used than civil defense) and anticipates being fully certified in six months to a year. The Chief has also attended emergency management meetings and has taken a proactive role in emergency management in the city. Therefore, it is the Mayor's and City Manager's recommendation that Chief Gorman be paid half of the annual salary for the position of Deputy Civil Defense Director for this year, $1,500, and the full $3,000 annual salary when Chief Gorman becomes fully certified. Appointments in Civil Defense are subject to the approval and consent of the City Council. RECOMMENDED MOTION: Move to concur with the Mayor's appointment of Gary Gorman to the position of Deputy Director of Civil Defense effective May 23,2005 and that Chief Gorman is to be paid half of the salary authorized by Resolution 93-14 for the year 2005, and be eligible for the full annual salary when he becomes fully certified in emergency management. mId 05-091 Attachment COUNCIL ACTION: RESOLUTION NO. 93-14 BEING A RESOLUTION ESTABLISHING THE POSITION AND COMPENSATION FOR THE DEPUTY DIRECTOR OF CIVIL DEFENSE 'WHEREAS: The Columbia HeiCJhts City Council hereby creates the position of Deputy Director of Civil Defense effective April 1, 1993 at an annual salary of $3,000.00; and WHEREAS: As of April 1, 1993 the Director of Civil Defense shall serve without compensation in addition to his/her annual sa 1 ary.j NOW, THEREFORE, .BE IT RESOLVED, that the budgeted salary of the Director of Civil Defense (presently $3,000.00) be allocated to the Deputy Director of Civil Defense. Passed this 22nd day of March, 1993. offered by: Nawrocki Seconded by: Murzyn Roll call: All ayes ~;; ~g Mayor Donald J. M r yn, r. Secretary CITY COUNCIL LETTER Meeting of May 23,2005 AGENDA SECTION: Ordinance NO. ITEM: Ordinance 1485 amending Ordinance. No. 853, NO. City Code 1977, pertaining to junk vehicles 5-A-to ORIGINATING DEPARTMENT POLICE BY: Thomas M. Johnso DATE: May 18, 2005 CITY MANAGER APPROVAL: BY:~ DATE: -7/ BACKGROUND At the direction of the City Manager, the Chief of Police and the City Attorney reviewed the process to abate the issues of junk vehicles and vehicles parked on landscaped areas. It was found that these two violations were handled in different ways and created a great deal of follow-up investigation and a drain on limited resources in the Police Department. The junk vehicle ordinance process was as follows: Go to the location of the violation and notify the owner of the vehicle and property that the violation exists and give them one week, (7) days, to correct the issue. Return in one week to see if the violation has been corrected. If the violation has not been corrected, issue a county tag and refer to the court system with a request for the judge to order removal ofthe vehicle. Return in one week; if the violation is not corrected, tag again. ANALYSIS/CONCLUSION After reviewing the above process, we are suggesting that the junk vehicle ordinance be changed to allow for the following process for removal of junk vehicles: Go to the location and verify that the violation exists. Issue an administrative tag to the owner of the vehicle and/or the property owner for the violation. Give the property owner and/or the owner of the vehicle 96 hours to correct the violation. If after 96 hours the violation has not been corrected, impound the vehicle. If the violation is corrected within 96 hours, dismiss the administrative tag(s). RECOMMENDED MOTION: Move to waive the reading of Ordinance 1485, there being ample copies available to the public. RECOMMENDED MOTION: Move to establish the second reading of Ordinance 1485, being an Ordinance amending Ordinance No. 853, City Code 1977, and pertaining to junk vehicles for Monday, June 13, 2005, at approximately 7:00 p.m. in the City Council chambers. TMJ:mld 05-093 COUNCIL ACTION: ORDINANCE NO. 1485 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE 1977, PERTAINING TO JUNK VEHICLES: The City of Columbia Heights does ordain: Chapter 7, Article II, Section 5, Subsection 7.205(7) of the Columbia Heights City Code, which cunently reads to wit: 7.205 (7) No person shall park, keep, place, store or permit the parking or storage of any stock car, racing car, or junk vehicle on a public street or alley, or any private lands or premises which he owns, occupies or controls for a period of longer than 96 hours, unless it shall be within a building on such private premises. For purposes of 7.205(7), 7.205(8) and 7.205(9), (a) "Bus" means a vehicle designed for carrying passengers and having a seating capacity of more than nine persons, but not to include any such vehicle which has been altered for use for camping purposes exclusively. (b) "Motor truck", "truck tractor", or "commercial vehicle" means a vehicle having either a capacity of more than one (1) ton or weight of more than 5,000 pounds or both, but not to include vehicles which are designed exclusively for recreation purposes. (c) "Junk vehicle" means any motor vehicle which is not in operable condition, or which is partially dismantled, or which is used for sale of parts or as a source of repair or replacement parts for other vehicles, or which is kept for scrapping, dismantling, or salvage of any kind. Failure to prominently display a motor vehicle registration license for the cunent year shall be prima facie evidence that such vehicle is a junlc vehicle. Is hereby amended to read as follows: 7.205 (7) No person shall park, keep, place, store or permit the parking or storage of any stock car, racing car, or junk vehicle on a public street or alley, or any private lands or premises which he owns, occupies or controls for a period of longer than 96 hours, unless it shall be within a building on such private premises. Said person shall be given a notice of violation by the City to take corrective action. Conective action shall be defined as follows: (1) When the vehicle is legally parked and in compliance with all applicable City Ordinances and State requirements for an operable vehicle on public roads. In the event conective action is not taken within ninety- six (96) hours from the notice of the violation, the city may take the vehicle into custody, impound it, and the vehicle is eligible for disposal or sale as an unauthorized vehicle under section 168B.08, 45 days after notice to the owner. For purposes of 7.205(7), 7.205(8) and 7.205(9), (a) "Bus" means a vehicle designed for carrying passengers and having a seating capacity of more than nine persons, but not to include any such vehicle which has been altered for use for camping purposes exclusively. (b) "Motor truck", "truck tractor", or "commercial vehicle" means a vehicle having either a capacity of more than one (1) ton or weight of more than 5,000 pounds or both, but not to include vehicles, which are designed exclusively for recreation purposes. (c) "Junk vehicle" means any motor vehicle which is not in operable condition, or which is partially dismantled, or which is used for sale of pads or as a source of repair or replacement pads for other vehicles, or which is kept for scrapping, dismantling, or salvage of any kind. Failure to prominently display a motor vehicle registration license for the current year shall be prima facie evidence that such vehicle is a junk vehicle. This Ordinance shall be in full force and effective 30 days after its passage. First Reading: . Second Reading: Date of Passage: May 24, 2005 Offered by: Seconded by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary CITY COUNCIL LETTER Meeting of May 23,2005 ~g~NDA SECTION: Ordinance 5 - A-l ITEM: Ordinance 1486 amending Ord. No. 853, City NO. Code 1977, pertaining to parking on landscaped surfaces ORIGINATING DEPARTMENT POLICE BY: Thomas M. Johnsond DATE: May 18, 2005 cf"lJ CITY MANAGER APPROVAL: BY: ~ DATE: BACKGROUND At the direction of the City Manager, the Chief of Police and the City Attorney reviewed the process used to abate the issues of junk vehicles and vehicles parked on landscaped areas. It was found that these two violations were handled in different ways and created a great deal of follow-up investigation and a drain on limited resources in the Police Department. The parked on landscape vehicle ordinance process was as follows: Go to location of violation, notify owner of vehicle and property that the violation exists, and give them 96 hours to correct the issue. Return in 96 hours to see if the violation has been corrected. If the violation has not been corrected, issue a county tag and refer to the court system with request for the judge to order removal of the vehicle. Return in one week; if the violation has not been corrected, tag again. Repeat this process until the violation is corrected. ANALYSIS/CONCLUSION After reviewing the above process, we are suggesting that the parked on landscaped surfaces ordinance be changed to allow for the following process for removal of vehicle parked on landscaped surfaces: Go to the location and verify that the violation exists. Issue an administrative tag to the owner of the vehicle and/or the property owner for the violation. Give the property owner and/or owner of the vehicle 96 hours to correct the violation. If after 96 hours the violation has not been corrected, impound the vehicle. If the violation is corrected within 96 hours, dismiss the administrative tag(s). RECOMMENDED MOTION: Move to waive the reading of Ordinance 1486 there being ample copies available to the public. RECOMMENDED MOTION: Move to establish the second reading of Ordinance 1486, being an Ordinance amending Ordinance No. 853, City Code 1977 and pertaining to parking on landscaped surfaces for Monday, June 13, 2005, at approximately 7:00 p.rn. in the City Council chambers. TMJ:m1d 05-092 COUNCIL ACTION: ORDINANCE NO. 1486 BEING AN ORDINANCE AMENDING ORDINANCE NO. 853, CITY CODE 1977, PERTAINING TO PARKING ON LANDSCAPED SURFACES: The City of Columbia Heights does ordain: Chapter SA, Article II, Section 7, Subsection 5A207(1)(b) of the Columbia Heights City Code which currently reads to wit: 5A207 (1) (b) Every yard of any premises on which a dwelling or dwelling unit is located shall have installed and maintained landscaping in accordance with the provisions of this section. (i) Sodding and ground cover. All exposed ground area surrounding the principal building and accessory buildings that are not devoted to driveways, parking areas, sidewalks, or patios, shall be sodded or landscaped with shrubs, trees, gardens, or other ornamental landscape materials. No landscaped area shall be used for the parking of vehicles or storage or display of materials, supplies or merchandise. The owner of an unauthorized motor vehicle shall be given notice of violation by the City and will be given fifteen (15) days to take corrective action. Corrective action shall be defined as: (1) An owner has taken corrective action when the vehicle is legally parked and in compliance with an applicable City Ordinance and State requirements for an operable vehicle on public roads. In the event corrective action was not taken within fifteen (15) days from the notice of the violation, the city may take the vehicle into custody, impound it, and the vehicle is eligible for disposal or sale as an lmauthorized vehicle under section 168B.08, 45 days after notice to the owner. Is hereby amended to read as follows: Section 7: Screening and landscaping (b) Every yard of any premises on which a dwelling or dwelling unit is located shall have installed and maintained landscaping in accordance with the provisions of this section. (i) Sodding and ground cover. All exposed ground area surrounding the principal building and accessory buildings that are not devoted to driveways, parking areas, sidewalks, or patios, shall be sodded or landscaped with shrubs, trees, gardens, or other ornamental landscape materials. No landscaped area shall be used for the parking of vehicles or storage or display of materials, supplies or merchandise. The owner of the property and/or the owner of said vehicle in violation hereof shall be given a notice of violation by the City and will be given ninety-six (96) hours to take corrective action. Corrective action shall be defined as follows: (1) The owner of said property and/or vehicle has taken corrective action when the vehicle is legally parked and in compliance with all applicable City Ordinances and State requirements for an operable vehicle on public roads. In the event corrective action is not taken within ninety-six (96) hours from the notice of the violation, the city may take the vehicle into custody, impound it, and the vehicle is eligible for disposal or sale as an unauthorized vehicle under section 168B.08, 45 days after notice to the owner. This Ordinance shall be in full force and effective 30 days after its passage. First Reading: . Second Reading: Date of Passage: May 23, 2005 Offered by: Seconded by: Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary CITY COUNCIL LETTER Meeting of: 5/23/04 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: .:,-A '6 PUBLIC WORKS BY: vII;;- ITEM: ACCEPTANCE OF BIDS FOR WATER TOWER BY: K. Hansen ~~~ FENCING PROJECT #0307 AND CONTRACT AWARD DATE: 5/12/05 \t DATE: TO SECURITY FENCE COMPANY Background: The City Council ordered advertisement for bids for this project originally at their October 13, 2003 meeting. As only one bid was received at that time, along with the base bid coming in at 30% greater than the Engineer's Estimate, the bids were rejected and staff was redirected to rebid the project. Staff further investigated the pricing issue and it was determined that steel prices went up in 2003/04 affecting the fencing material pricing by approximately 50%, and then stabilized in 2005. Staff also met with 3 fence contractors and reviewed the project and changed the bidding documents in an effort to obtain additional bids. Analysis /Conclusions: Bid documents were prepared this spring with eight contractors requesting bids. Three bids were received ranging from $35,272 to $42,805. This low bid received in 2005 is very similar to the 2004 bid, with no change in the material spec, further indicating that the market pricing has stabilized. Therefore, staff recommends accepting the low, qualified, responsible bid from Security Fence for our Water Tower Fencing project. By agreement for the 800 Mhz System, Anoka County has agreed to pay for a portion of the cost of the fence. The remaining portion will be funded through the Water Construction Fund. Recommended Motion: Move to waive the Reading of Resolution No. 2005-25, there being ample copies available to the public. Recommended Motion: Move to adopt Resolution No. 2005-25 for 2005 Water Tower Fencing and Restoration, City Project No. 0307 to accept the bids and award a contract with Security Fence of Minneapolis, Minnesota based upon their low, qualified, responsible bid in the amount of$35,272.80. KH:jb Attachment: Resolution Bid Opening Minutes COUNCIL ACTION: RESOLUTION NO. 2005-25 RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE 2005 WATER TOWER FENCING IMPROVEMENTS, CITY PROJECT No. 0307 TO SECURITY FENCE & CONSTRUCTION COMPANY WHEREAS, pursuant to an advertisement for bids for City Project No. 0307, Water Tower Fencing Improvements, bids were received, opened and tabulated according to law. The following bids were received complying with the advertisement: Bidder TOTAL Security Fence Co. Century Fence Co. Keller Fencing Co. $35,272.80 $42,800.00 $42,805.00 WHEREAS, it appears that Security Fence & Construction, Inc., 1719 Madison Street NE, Minneapolis, MN 55413 is the lowest responsible bidder. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOTA: I. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Security Fence & Construction, Inc., in the name of the City of Columbia Heights, for the 2005 WATER TOWER FENCING IMPROVEMENTS, City Project No. 0307, according to plans and specifications therefore approved by the Council. 2. The City Engineer is hereby authorized and directed to return, forthwith, to all bidders, the deposits made with their bids except the deposit of the successful bidder and the next lowest bidder shall be retained until the contract has been signed. 3. City Project #0307 shall be funded with Water Construction Fund,and Anoka County funds. Dated this 23rd day of May 2005. Offered by: Seconded by: Roll Call: CITY OF COLUMBIA HEIGHTS By: Gary Peterson, Mayor Patricia Muscovitz, Deputy City Clerk CITY OF COLUMBIA HEIGHTS Minutes of Bid Opening on Wednesday, May 11, 2005 2004 Water Tower Fencing and Restoration Project #0307 Pursuant to an advertisement for bids for Water Tower Fencing and Restoration, an administrative meeting was held on May 11,2005 at 10:00 a.m. for the purpose of bid opening. Bids were opened and read aloud. Attending the meeting were: Mike Olzeske, Security Fence Kevin Hansen, City Engineer Joanne Baker, Public Works Secretary Bids were opened and read aloud as follows: Bidder TOTAL Security Fence Co. Century Fence Co. Keller Fencing Co. $35,272.80 $42,800.00 $42,805.00 Respectfully submitted, Joanne Baker Public Works Secretary jb CITY COUNCIL LETTER Meeting of: 5/23/05 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: ~Aq PUBLIC WORKS j wJ~ ITEM: AGREEMENT WITH Mn/DOT, MINNEAPOLIS BY: K. Hansen l\~\ BY: ~/\,'/I?Y AND THE SOO LINE RAILROAD COMPANY FOR DATE: 5/12/05 DATE: SIGNAL UPGRADES ON 37TH AVENUE Background: The Cities of Columbia Heights and Minneapolis have been approached by Mn/DOT to participate in the cost of railroad crossing signal upgrade on 37th A venue, just west of Stinson Blvd. This is part of a Federal Program Mandate to improve the safety at Railroad Crossings in urban areas. Analysis /Conclusions: The upgrade includes railroad flashing light signals, with cants and circuitry. The existing gates will be reused. The Railroad Company is responsible for the operation and maintenance of the signal equipment. The cost for the upgrade is estimated to be $149,712. Mn/DOT will pay 90% with Federal funds and each city will pay 5%. The City of Columbia Heights share is $7,500, to be funded by State-Aid Maintenance. The average daily traffic on this part of 37th Avenue NE is 10,000 vehicles per day. Staff recommends approval of this agreement. Recommended Motion: Move to waive the reading of Resolution No. 2005-27, there being ample copies available to the public. Recommended Motion: Move to adopt Resolution No. 2005-27 Authorizing the Mayor and City Manager to enter into a cost share agreement with Mn/DOT and the Soo Line Railroad Company for safety improvements to the railroad crossing signal equipment on 3 7th Avenue, west of Stinson Blvd. KH:jb COUNCIL ACTION: RESOLUTION No. 2005-27 BEING A RESOLUTION TO ENTER INTO AN AGREEMENT WITH THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION (MnDOT) AND SOO LINE RAILROAD COMPANY FOR SIGNAL UPGRADES ON 37TH A VENUE BE IT RESOLVED, that the City of Columbia Heights enter into an agreement with the Soo Line Railroad Company (D/B/A) Canadian Pacific Railway Company) and the Commissioner of Transportation for the safety improvements of cantilevers and circuitry to the existing gates at the intersection of37th Avenue N.E. (MSAS 0272) with the tracks of the Soo Line Railroad Company on the Minneapolis/Columbia Heights municipal border, Hennepin County, Minnesota, and appointing the Commissioner of Transportation agent for the County to supervise said project and administer available Federal Funds in accordance with Minnesota Statute, Section 161.36. The City's share of the cost shall be 5 percent ofthe total signal cost. BE IT FURTHER RESOLVED, that the Mayor and City Manager be and they are hereby authorized to execute said agreement and any amendments thereto for and on behalf of the City. Dated this 23rd day of March, 2005. Offered by: Seconded by: Ro II Call: CITY OF COLUMBIA HEIGHTS BY Mayor, Gary Peterson Patricia Muscovitz, Deputy City Clerk ST ATE OF MINNESOTA ) ) ss CITY OF COLUMBIA HEIGHTS ) CERTIFICATION I hereby certifY that the foregoing Resolution is a true and correct copy of a Resolution presented to and adopted by the City Council of the City of Columbia Heights at a duly authorized meeting thereof held in the City Hall in Columbia Heights, Minnesota, on the 23rd day of May, 2005, as disclosed by the records of said City Council in my possession. Patricia Muscovitz CITY COUNCIL LETTER Meeting of: S/23/0S AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER NO: ~Alo PUBLIC WORKS By:V/ifL! ITEM: PERMITS FOR 2005 JAMBOREE BY: K. Hansen ~t DA TE: S/13/0S DATE: The City of Columbia Heights Jamboree will be held June 22nd to June 26th this year. The carnival, operated by Family Fun Shows, Inc. usually arrives a day or two before for set-up, which requires the closing of Jefferson Street on Monday afternoon, June 20th. Staff is requesting permission to close Jefferson Street from the alleyway on the north end ofHuset Park to the railroad tracks north of 39th Avenue. Other arrangements are made with various City departments including the license application, payment of necessary license fees and permits and that the required damage deposits are submitted. The annual Jamboree Parade will be held on Friday, June 24, 200S, beginning at 6:30 p.m. The parade route will begin on Central A venue at 4Sth A venue to 40th A venue; west on 40th A venue to Sth Street and Sth Street to Mill Street. Staff is recommending that the City Council authorize the Police Department to issue a parade permit for the Jamboree Parade. RECOMMENDED MOTION: Move to authorize staff to close Jefferson Street for the time period from Monday afternoon, June 20, 200S through Sunday, June 26, 2005. RECOMMENDED MOTION: Move to authorize the Police Department to issue a parade permit for the Jamboree Parade to be held on Friday, June 24, 200S at 6:30 p.m. for the following streets: Central Avenue at 4Sth Avenue to 40th Avenue, west on 40th Avenue to Sth Street and Sth Street to Mill Street. KH:jb COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 5/23/05 AGENDA SECTION: CONSENT AGENDA NO: 5A ORIGINATING DEPARTMENT: PUBLIC WORKS CITY MANAGER ITEM: ESTABLISHING THE PUBLIC IMPROVEMENT HEARING DATE FOR HUSET P ARKW A Y IMPROVEMENTS, CITY PROJECT 0404, FOR JUNE 13,2005. BY: K. Hansen ~tA ~ DATE: 5/17/05 I(....R-M BY:~ DATE: .' Background: The City Council has previously accepted the feasibility report for City Project 0404: Huset Parkway Street and Utility Improvements, at its regular meeting on December 13,2004. That report included utilities: sanitary sewer, storm sewer and water main, and street reconstruction which includes concrete curb and gutter, bituminous pavement resurfacing, a roundabout, bituminous trails and concrete sidewalk, and landscape improvements. The landscaping includes street lighting, boulevard trees, colored stamped concrete crosswalks, and entrance monumentation. Analysis/Conclusions: The public improvements were identified in the 0404 feasibility report and recommended to be part of the 429 (assessment) process. They are summarized as follows: Roadway: Full cost of the roadway improvement costs based on the ITont footage of abutting property. Storm Sewer and Ponding: Based upon the contributing drainage area. Landscaping/Lighting: Full cost of the landscape improvement costs based on the front footage of abutting property. Water services: Full cost of the of 8-inch diameter water services that will be extended into the property to provide service the new development. For reference, the cost split is shown on the attached Table of Estimated Costs from the feasibility report. Recommended Motion: Move to waive the reading of Resolution No. 2005-28, there being ample copies available for the public. Recommended Motion: Move to adopt Resolution No. 2005-28 being a Resolution calling for a Public Improvement Hearing on June 13th, 2005 for the Huset Parkway Improvements, Project 0404. KH:jb Attachments: Resolution 2005-28 Feasibility Report Table - Estimate of Costs COUNCIL ACTION: RESOLUTION NO. 2005-28 BEING A RESOLUTION CALLING FOR A PUBLIC IMPROVEMENT HEARING FOR THE HUSET P ARKW A Y IMPROVEMENTS PROJECT 0404 WHEREAS, pursuant to Resolution 2004-91, adopted by the City Council on December 13, 2004, a report has been prepared by the Engineering Consulting Firm ofSEH, with reference to the following improvements: CITY PROJECT 0404: HUSET PARKWAY AREA IMPROVEMENTS IMPROVEMENTS FROM 37TH A VENUE TO 40TH A VENUE and this report was received by the Council on December 13,2004. WHEREAS, the report provides information regarding whether the proposed project is necessary, cost effective and feasible, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS, MINNESOT A that the Council will consider the improvement of such streets in accordance with the report and the assessment of abutting property (frontage and/or parcel unit) as well as non-abutting property (frontage basis) on the closest intersecting street for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of$3,085,000. AND BE IT FURTHER RESOLVED that a Public Hearing shall be held on such proposed improvements on June 13th, 2005, in the Council Chambers located at 590 40th Avenue N.E. at 7:00 p.m., and the City Manager shall give mailed and published notice of such hearing and improvement as required by law. Dated this 23rd day of May, 2005. Offered by: Seconded by: Roll Call: CITY OF COLUMBIA HEIGHTS BY Mayor Patricia Muscovitz, Deputy City Clerk 00 ;::+0 '< - o C _3 oS!: o '" cI 3 ro o-US' -. ::r '" ..... Ien ro- _.:J (00. ::rC .....en en :::r ~ >- CD '" :0 ro 0. ro < ro 0" "Cl 3 ro ~ City of Columbia Heights - Huset Parkway 7/14/2004 Item Estimated Project Costs Estimated Project Funding Funding Source City Developer Sanitary Sewer 31,000 31,000 City Sanitary Utility Fund Water Main 185,000 185,000 City Water Utility Fund Services 45,000 45,000 100% Developer Storm Sewer 362,000 155,660 206,340 Based on C x drainage area Ponding 436,000 222,360 213,640 Based on C x drainage area Roadway 1,841,000 South end to 5th St 478,660 478,660 Front foot split - 26% 5th St. to Jefferson 810,040 405,020 405,020 Front foot split - 44% Jefferson to 40th 552,300 552,300 Front foot split - 30%' Landscape 283,000 147,160 135,840 Front foot split Liahtina 402,000 209,040 192,960 Front foot split Total Project Costs 3,585,000 1,907,540 1,677,460 Phased Roadway -500,000 -500,000 (N/S portion in park) Total 1 st Phase 3,085,000 1,407,540 . 1,677,460 >- o o r I -I o LJ,f:>. "'0 (0 W ro' o coo CITY COUNCIL LETTER Meeting of: 5/23/05 AGENDA SECTION: CONSENT AGENDA NO: ~Ai~ ITEM: REDESIGNATE CERTAIN MSA STREETS ORIGINATING DEPARTMENT: CITY MANAGER PUBLIC WORKS BY: K. Hansen ~ \.\R..~ DATE: 5/11/05 ~ ~14 DATE: J/ / Background: The proposed redevelopment in the industrial area will require modifications to the current Municipal State Aid System designations. The proposed changes have received preliminary approval by the State Aid Division. The fonnal request submitted to State Aid Division must include the attached resolutions for designation and revocation. Formal designation is by official order of the Commissioner of Transportation. When a route has had State Aid monies expended for its improvement and is revoked, a value of the remaining life of the improvements will be determined. This value will be deducted on the next authorized construction project. Based on the age of the streets involved, staff anticipates this payback will be minimal. Analysis IConclusions: The following changes are proposed to the State Aid System: Revocation: sth Street, 37th Avenue to 39th Avenue 38th Avenue, University Avenue Service Drive to sth Street Designation: Extension of 39th Avenue in a southwestly direction to 37th Avenue (Huset Parkway). The net mileage gained from these changes can be used to designate another local street as a municipal state aid street. For future designations, staff recommends waiting until 2006 so pending new developments, such as Grand Central Lofts and Park View, can also be included in the mileage calculation. Staff recommends approval of these changes as indicated. Recommended Motion: Move to waive the reading of Resolution No. 2005-26, there being ample copies available to the public. Recommended Motion: Move to adopt Resolution No. 2005-26 Revocation of Municipal State Aid Street(s): 5th Street from 37th Avenue to 39th Avenue and 38th Avenue from University Avenue Service Drive to 5th Street. Recommended Motion: Move to waive the reading of Resolution No. 2005-24, there being ample copies available to the public. Recommended Motion: Move to adopt Resolution No. 2005-24 Designation of Municipal State Aid Street: extension of 39th Avenue in a southwesterly direction to 37th Avenue. COUNCIL ACTION: RESOLUTION NO. 2005-26 BEING A RESOLUTION FOR THE REVOCATION OF CERTAIN MUNICIPAL STATE AID STREETS 5TH STREET, 37TH A VENUE TO 39TH AVENUE 38TH A VENUE, UNIVERSITY AVENUE SERVICE DRIVE TO 5TH STREET WHEREAS, it appears to the City Council of the City of Columbia Heights that the streets hereinafter described as Municipal State Aid Streets should be revoked under the provisions of Minnesota Laws. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS MINNEOT A that the streets described as follows, to wit: STH STREET, FROM 37TH AVENUE TO 39TH AVENUE 38TH AVENUE, FROM UNIVERSITY AVENUE SERVICE DRIVE TO STH STREET be, and hereby are, revoked as a Municipal State Aid Street of said City subject to the approval of the Commissioner of Transportation of the State of Minnesota. AND BE IT FURTHER RESOLVED that the Deputy City Clerk is hereby authorized and directed to forward two certified copies ofthis resolution to the Commissioner of Transportation for his consideration. Dated this 23rd day of March, 200S. Offered by: Seconded by: Ro II Call: CITY OF COLUMBIA HEIGHTS BY Mayor, Gary Peterson Patricia Muscovitz, Deputy City Clerk STATE OF MINNESOTA ) ) ss CITY OF COLUMBIA HEIGHTS ) CERTIFICATION I hereby certify that the foregoing Resolution is a true and correct copy of a Resolution presented to and adopted by the City Council of the City of Columbia Heights at a duly authorized meeting thereof held in the City Hall in Columbia Heights, Minnesota, on the 23rd day of May, 2005, as disclosed by the records of said City Council in my possession. Patricia Muscovitz RESOLUTION NO. 2005-24 BEING A RESOLUTION FOR THE DESIGNATION OF A MUNICIPAL STATE AID STREET EXTENSION OF 39TH A VENUE IN A SOUTHWESTERLY DIRECTION TO 37TH A VENUE WHEREAS, it appears to the City Council of the City of Columbia Heights that the street hereinafter described should be designated a Municipal State Aid Street under the provisions of Minnesota Laws. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF COLUMBIA HEIGHTS MINNEOT A that the street described as follows, to wit: EXTENSION OF 39TH A VENUE IN A SOUTHWESTERLY DIRECTION TO 37TH A VENUE be, and hereby is established, located, and designated a Municipal State Aid Street of said City subject to the approval of the Commissioner of Transportation of the State of Minnesota. AND BE IT FURTHER RESOLVED that the Deputy City Clerk is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration and that upon his approval of the designation of said street or portion thereof, that same be constructed, improved and maintained as a Municipal State Aid Street of the City of Columbia Heights. Dated this 23rd day of March, 2005. Offered by: Seconded by: Roll Call: CITY OF COLUMBIA HEIGHTS BY Mayor, Gary Peterson Patricia Muscovitz, Deputy City Clerk STATE OF MINNESOTA ) ) ss CITY OF COLUMBIA HEIGHTS ) CERTIFICATION I hereby certify that the foregoing Resolution is a true and correct copy of a Resolution presented to and adopted by the City Council of the City of Columbia Heights at a duly authorized meeting thereof held in the City Hall in Columbia Heights, Minnesota, on the 23rd day of May, 2005, as disclosed by the records of said City Council in my possession. Patricia Muscovitz CITY COUNCIL LETTER Meeting of: Mav 23, 2005 AGENDA SECTION: ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: ITEM: !::A13 Fire Establish Hearing Dates License Revocation, Rental Properties BY: DATE: GalY Gorman May 17,2005 NO: Revocation or suspension of a license to operate a rental property within the City of Columbia Heights is requested against the following owners regarding their rental property for failure to meet the requirements of the Residential Maintenance Codes. 1. Sunshine Management ........ ............. ....... ...... ........ ....... .1000 Peters Place N.E. 2. Dorm Woods. ................................................................1133 45th Avenue N.E. 3. Timothy Taylor. ............................................................3700 Jackson Street N.E. 4. TJ2 Holdings. ................................................................4253 McLeod Street N.E. RECOMMENDED MOTION: Move to establish a hearing date of June 13,2005 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Sunshine Management at 1000 Peters Place N.E. RECOMMENDED MOTION: Move to establish a hearing date of June 13,2005 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Donn Woods at 1133 45th Avenue N.E. RECOMMENDED MOTION: Move to establish a hearing date of June 13,2005 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Timothy Taylor at 3700 Jackson Street N.E. RECOMMENDED MOTION: Move to establish a hearing date of June 13,2005 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against T J2 Holdings at 4253 McLeod Street N.E. I COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: May 23, 2005 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: 5A II-{ License Department APPROVAL ITEM: License Agenda BY: Shelley Hansond\\. DATE:~ BY:U /I r NO: DATE: May 19, 2005 BACKGROUND/ANALYSIS Attached is the business license agenda for the May 23, 2005 City Council meeting. This agenda consists of applications for Contractor licenses for 2005, a Peddler's License, a LP Fuel Dispensing License, and the Carnival License for the Jamboree in June. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on the business license agenda for May 23,2005 as presented. COUNCIL ACTION: TO CITY COUNCIL May 23, 2005 *Signed 'Naiver Form Accompanied Application BLDG POLICE FIRE POLICE 2005 BUSINESS LICENSE AGENDA CONTRACTORS LICENSES Mark McCollum Plumb Cedar Management Two Guys Construction *Crosstown Sign Inc. 15136 74th Ave No., Maple Gr. 1713 Maple Ln, Roseville. 10500 Normandale Blvd 1.6307 Aberdeen St NE Ham Lake CARNIVAL LICENSE Family Fun Shows 20590 State Hwy 83, Mankato LP FUEL DISPENSING LICENSE Jeffs, Bobby, & Steve's 3701 Central Ave, CoL Hts PEDDLER LICENSE Gary Roberto 1193 Grand Ave, St. Paul $60.00 $60.00 $60.00 $60.00 $250.00 $50.00 $50.00 b~A-I~ CITY OF COLUMBIA HEIGHTS FINANCE DEPARTMENT COUNCIL MEETING OF: ~ '23_, j))()S STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS Motion to approve payment of bills out of the proper funds, as listed in the attached check register covering Check Number JJ1-1q V in theamountof$~. through _\ I MOl Y These checks have been examined and found to be legal charges against the CITY OF COLUMBIA HEIGHTS, and are hereby, recommended for payment. ACS FINANCIAL SYSTEM 05/19/2005 16:01:29 Check History CITY OF COLUMBIA HEIGHTS GL050S-V06.60 COVERPAGE GL540R ******************************************************************************* * * * * C 0 U N C I L * * * * * * * * C 0 U N C I L * * * * * * * * C 0 U N C I L * * * * * * * * C 0 U N C I L * * * * ******************************************************************************* Report Selection: Optional Report Title.......05/23/05 COUNCIL LISTING INCLUSIONS: Fund & Account.............. thru Check Date. . . . . . . . . . . . . . . . . . Source Codes................ Journal Entry Dates..... .... Journal Entry Ids........... Check Number................ proj ect. . . . . . . . . . . . . . . . . . . . . Vendor. . . . . . . . . . . . . . . . . . . . . . Invoice. . . . . . . . . . . . . . . . . . . . . Purchase Order........ ...... Bank....................... . Voucher .................... Released Date............... Cleared Date................ thru thru thru thru 112790 thru 112994 thru thru thru thru thru thru thru thru Run Instructions: Jobq Banner Copies Form Printer Hold Space LPI J COUNCIL 02 P4 Y S 6 Lines CPI 066 10 CP SP Y Y ACS FINANCIAL SYSTEM 05/19/2005 16 BANK VENDOR Check History OS/23/05 COUNCIL LISTING CHECK NUMBER CITY OF COLUMBIA HEIGHTS GL540R-V06.60 PAGE 1 BANK CHECKING ACCOUNT ACE ICE COMPANY AMERICAN BOTTLING COMPAN ANDERBERG/DAVID ANOKA COUNTY ATLAS AUTO BODY, INC BELLBOY BAR SUPPLY BELLBOY CORPORATION BLOWERS/CAROLE CHANHASSEN DINNER THEATR CHISAGO LAKES DISTRIBUTI CITY WIDE WINDOW SERVICE COLUMBIA HEIGHTS POLICE DAVITT/JO DEEP ROCK WATER COMPANY DUGDALE/MARY FARNER-BOCKEN G & K SERVICES GENUINE PARTS/NAPA AUTO GORMAN/GARY GRIGGS-COOPER & CO HALILOVIC/SELMAN HART/JERRY HOHENSTEINS INC JAEGER/JODI JOHNSON BROS. LIQUOR CO. JOHNSTON/ERIC KANTOR/ROSEMARY KENNEDY & GRAVEN KROLL/LORRAINE KUEHN/JEAN KUETHER DIST. CO. LARKIN/JOHN LINDSTEDT/MICHELLE MARCO MOUA/CHENG VANG NEW FOGEY FOLLIES NEXTEL COMMUNICATIONS O'BRIEN/DANIEL ONVOY PAULSON/DEBRA PETTY CASH - JOANNE BAKE PHILLIPS WINE & SPIRITS PITNEY BOWES LOUISVILLE PLUNKETT'S, INC QUALITY WINE & SPIRITS RUSTOM/DALE RYAN, TIMOTHY 112790 112791 112792 112793 112794 112795 112796 112797 112798 112799 112800 112801 112802 112803 112804 112805 112806 112807 112808 112809 112810 112811 112812 112813 112814 112815 112816 112817 112818 112819 112820 112821 112822 112823 112824 112825 112826 112827 112828 112829 112830 112831 112832 112833 112834 112835 112836 AMOUNT 260.20 147.61 352.00 20,091. 30 2,000.00 91. 50 848.90 585.56 2,114.00 4,027.26 40.47 880.00 46.00 75.96 36.00 1,832.21 128.15 53.28 24.18 24,941.68 500.00 50.00 4,746.55 227.52 41,715.82 142.78 50.00 150.00 37.00 29.04 57,750.35 29.15 16.00 50.00 134.98 580.50 619.03 8.92 59.99 25.00 91. 38 23,241. 06 301.00 89.67 12,492.19 50.00 19.68 ACS FINANCIAL SYSTEM 05/19/2005 16 BANK VENDOR Check History OS/23/05 COUNCIL LISTING CHECK NUMBER CITY OF COLUMBIA HEIGHTS GL540R-V06.60 PAGE 2 AMOUNT BANK CHECKING ACCOUNT SPECIALTY WINES & BEVERA 112837 107.25 UNIVERSITY OF MINNESOTA 112838 250.00 VOSS LIGHTING 112839 31.79 WINDSCHITL/KEITH 112840 133.18 WINTERS/GINA 112841 25.00 XCEL ENERGY (N S P) 112842 14,630.17 WELLS FARGO - PAYROLL AC 112843 250,661.00 COUSIN'S SUBMARINES 112844 207.36 AARP 112845 200.00 ACE ICE COMPANY 112846 400.08 AMERICAN BOTTLING COMPAN 112847 203.80 ANOKA COUNTY COURT 112848 490,480.00 BRITZ/HARVEY 112849 141.63 CHISAGO LAKES DISTRIBUTI 112850 524.70 COCA-COLA BOTTLING MIDWE 112851 612.30 EAST SIDE BEVERAGE CO 112852 81,488.18 EXTREME BEVERAGE 112853 640.00 FARNER-BOCKEN 112854 7,021.20 FINE WINES FROM EUROPE 112855 328.50 G & K SERVICES 112856 27.59 GENUINE PARTS/NAPA AUTO 112857 196.62 GRIGGS-COOPER & CO 112858 9,937.57 JOHNSON BROS. LIQUOR CO. 112859 56,784.50 KIWI KAI IMPORTS 112860 1,271.82 KUETHER DIST. CO. 112861 7,281.15 MARK VII DIST. 112862 40,488.75 METRO REGION EMS 112863 25.00 MINNESOTA CROWN DISTRIBU 112864 79.60 MN DEPT OF HEALTH 112865 46.00 MN MUNICIPAL BEVERAGE AS 112866 300.00 MN WEST COAST SWING DANC 112867 238.17 MOELLER/KAREN 112868 351.03 MOTION TELECOM 112869 52.41 NEXTEL COMMUNICATIONS 112870 619.03 PETTY CASH - KAREN MOELL 112871 176.12 PHILLIPS WINE & SPIRITS 112872 13,945.26 QUALITY WINE & SPIRITS 112873 30,451.54 QWEST COMMUNICATIONS 112874 951.14 TANTANELLA/BARBARA 112875 195.57 VERIZON - ATTN: PREPAY D 112876 37.50 WINDSCHITL/KEITH 112877 255.33 WINE COMPANY/THE 112878 560.05 WINE HAVEN 112879 140.00 XCEL ENERGY (N S P) 112880 3,929.12 YANG/STEPHEN 112881 8,500.00 MN MUNICIPAL BEVERAGE AS 112882 538.00 A & C SMALL ENGINE 112883 6.29 ACS FINANCIAL SYSTEM 05/19/2005 16 BANK VENDOR Check History OS/23/05 COUNCIL LISTING CHECK NUMBER CITY OF COLUMBIA HEIGHTS GL540R-V06.60 PAGE 3 BANK CHECKING ACCOUNT AA EQUIPMENT COMPANY ACE HARDWARE ADVANCED GRAPHICS SYSTEM ALL SAFE FIRE & SECURITY AMERIPRIDE ANCHOR PAPER ANCOM COMMUNICATIONS INC ANOKA COUNTY LIBRARY ANOKA CTY - CENTRAL COMM ASPEN MILLS, INC. BAKER & TAYLOR BAKER & TAYLOR ENTERTAIN BARNA GUZY & STEFFEN LTD BFI/WOODLAKE SANITARY SE BIFF'S,INC. BLUEMELS TREE SERVICE BOOK WHOLESALERS INC BRODART BUETOW AND ASSOCIATES IN CAMDEN PET HOSPITAL, INC CCP INDUSTRIES CENTER POINT ENERGY CITY ENGINEERS ASSOC. OF CITY OF EDINA CITY PAGES CITY WIDE LOCKSMITHING CLARK PRODUCTS INC COLUMBIA PARK MEDICAL GR CONTINENTAL RESEARCH COR CONTRACTORS & SURVEYORS COORDINATED BUSINESS SYS CROWN TROPHY CSC CREDIT SERVICES DAHLGREN SHARD LOW & UBAN DAVIES WATER EQUIPMENT C DETERMAN BROWNIE, INC DIAMOND VOGEL PAINTS EGAN OIL COMPANY EHLERS & ASSOCIATES INC EMERGENCY AUTOMOTIVE TEC FIDELITY SERVICES INC FLEX COMPENSATION, INC FLEXIBLE PIPE TOOL CO. G & K SERVICES GALE GROUP/THE GENUINE PARTS/NAPA AUTO GIS RANGERS 112884 112885 112886 112887 112888 112889 112890 112891 112892 112893 112894 112895 112896 112897 112898 112899 112900 112901 112902 112903 112904 112905 112906 112907 112908 112909 112910 112911 112912 112913 112914 112915 112916 112917 112918 112919 112920 112921 112922 112923 112924 112925 112926 112927 112928 112929 112930 AMOUNT 85.60 225.29 148.89 319.47 87.56 307.89 326.96 564.30 189.75 520.55 1,746.41 1,132.20 14,218.50 89,840.29 460.44 8,275.47 86.33 73.67 8,467.60 450.00 199.72 180.44 120.00 630.00 900.00 81. 53 212.83 172.00 837.00 145.22 183.12 82.85 25.00 704.64 171.18 2,794.83 2,143.49 43.12 187.50 272.37 4,884.61 178.50 1,502.87 941.99 69.63 594.68 5,522.10 ACS FINANCIAL SYSTEM 05/19/2005 16 BANK VENDOR Check History OS/23/05 COUNCIL LISTING CHECK NUMBER CITY OF COLUMBIA HEIGHTS GL540R-V06.60 PAGE 4 BANK CHECKING ACCOUNT GOODIN CO. GYPSUM ASSOCIATION HACH COMPANY HARBOR FREIGHT TOOLS HENNEPIN TECH COLLEGE INSTRUMENTAL RESEARCH IN IPC PRINTING ISANTI COUNTY EQUIPMENT KENNEDY & GRAVEN LAKE RESTORATION INC LEAGUE OF MN CITIES INS LEXISNEXIS MATTHEW BENDE LIBRARY VIDEO COMPANY MAC QUEEN EQUIPMENT CO. MARSHALL CONCRETE PRODUC MARTIN-MCALLISTER MENARDS CASHWAY LUMBER-F METRO FIRE METRO CALL - ATT MESSAGIN METROPOLITAN COUNCIL WAS MIDWAY FORD MIDWEST ASPHALT CO. MILOW ELECTRIC INC MINITEX - ATTN MARY GARC MINNEAPOLIS FINANCE DEPT MINNEAPOLIS OXYGEN CO. MINNEAPOLIS SAW CO. MN POLLUTION CONTROL AGE MORTON SALT MTI DISTRIBUTING MURZYN JR/DONALD J NORTH STAR INTL TRUCK IN NORTHEASTER O'GARA/ANDREW OFFICE DEPOT ORIENTAL TRADING COMPANY PAM OIL INC PC SOLUTIONS PEPSI-COLA-7 UP PIONEER PRESS POTTERS INDUSTRIES, INC PREMIUM WATERS INC PROSOURCE TECHNOLOGIES I REED BUSINESS INFORMATIO RETAIL DATA SYSTEMS OF M ROYAL CONCRETE PIPE INC SCHINDLER ELEVATOR CORP 112931 112932 112933 112934 112935 112936 112937 112938 112939 112940 112941 112942 112943 112944 112945 112946 112947 112948 112949 112950 112951 112952 112953 112954 112955 112956 112957 112958 112959 112960 112961 112962 112963 112964 112965 112966 112967 112968 112969 112970 112971 112972 112973 112974 112975 112976 112977 AMOUNT 75.38 16.95 193.72 13 .30 1,141.30 150.00 68.18 5,031.06 1,996.02 427.75 504.00 110.00 161.91 793.81 249.31 350.00 201.77 189.86 79.73 64,197.88 837.14 421.25 2,290.99 502.00 80,060.15 43.51 494.01 450.00 3,535.98 302.60 35.00 896.85 279.00 200.76 907.33 33.87 134.51 5,164.11 100.00 208.00 209.60 27.02 32,118.06 513.08 279.29 1,685.52 235.41 ACS FINANCIAL SYSTEM 05/19/2005 16 CITY OF COLUMBIA HEIGHTS GL540R-V06.60 PAGE 5 BANK VENDOR Check History OS/23/05 COUNCIL LISTING CHECK NUMBER AMOUNT BANK CHECKING ACCOUNT STEEL TECH INC STREICHER'S GUN'S INC/DO SUN PUBLICATION SYSTEMS SUPPLY INC. TBS OFFICE AUTOMATIONS TERMINAL SUPPLY CO, INC TKDA, INC NATIONAL ARBORIST ASSOCI TUBBS/MARSHA TWIN CITY HARDWARE VECTOR INTERNET SERVICES VERIZON WIRELESS VIKING SAFETY PRODUCTS WATER ENVIRONMENT FEDERA WERNER ELECTRIC SUPPLY C XCEL ENERGY (N S P) ZARNOTH BRUSH WORKS, INC 112978 112979 112980 112981 112982 112983 112984 112985 112986 112987 112988 112989 112990 112991 112992 112993 112994 341.87 277.43 193.88 195.03 10.00 1,294.27 266.20 35.95 38.82 51.47 150.00 6.96 104.92 209.75 38.47 69.16 983.53 1,590,748.24 *** ACS FINANCIAL SYSTEM 05/19/2005 16 BANK VENDOR REPORT TOTALS: CITY OF COLUMBIA HEIGHTS GL540R-V06.60 PAGE 6 Check History OS/23/05 COUNCIL LISTING CHECK NUMBER AMOUNT 1,590,748.24 RECORDS PRINTED - 001491 ACS FINANCIAL SYSTEM 05/19/2005 16:01:33 Check History CITY OF COLUMBIA HEIGHTS GL060S-V06.60 RECAPPAGE GL540R FUND RECAP: FUND DESCRIPTION 101 201 203 212 213 225 240 250 261 389 401 402 411 412 415 420 431 601 602 603 604 609 652 653 701 720 883 884 885 887 DISBURSEMENTS GENERAL COMMUNITY DEVELOPMENT FUND PARKVIEW VILLA NORTH STATE AID MAINTENANCE PARKVIEW VILLA SOUTH CABLE TELEVISION LIBRARY COL HGHTS AFTER SCHOOL ENRI TWENTY-FIRST CENTURY GRANT R8:TRANSITION BLK REDEVELOP CAPITAL IMPROVEMENTS STATE AID CONSTRUCTION CAPITAL IMP-GEN GOVT. BLDG CAPITAL IMPROVEMENT PARKS CAPITAL IMPRVMT - PIR PROJ CAP IMPROVEMENT-DEVELOPMENT CAP EQUIP REPLACE-GENERAL WATER UTILITY SEWER UTILITY REFUSE FUND STORM SEWER UTILITY LIQUOR SEWER CONSTRUCTION FUND STORM SEWER CONSTRUCT. FUND CENTRAL GARAGE DATA PROCESSING CONTRIBUTED PROJECTS-GEN INSURANCE ESCROW FLEX BENEFIT TRUST FUND 71,548.31 1,691.98 341. 29 5,560.48 682.56 3.56 7,378.49 16.00 630.00 187.50 597.23 29.71 8,467.60 937.20 202.07 541,379.17 5,031.06 77,359.67 66,388.27 92,103.07 2,550.06 429,799.73 993.63 14.86 12,417.72 5,374.10 197.32 2,504.00 247,568.33 8,793.27 1,590,748.24 TOTAL ALL FUNDS BANK RECAP: BANK NAME DISBURSEMENTS BANK CHECKING ACCOUNT TOTAL ALL BANKS 1,590,748.24 1,590,748.24 COLUMBIA HEIGHTS CITY COUNCIL LETTER ITEM: Public Participation for Public Facilities Projects - Community Center Meetin of: Ma 23, 2005 ORIGINATING DEPARTMENT: CITY Community Development MANAGER'S APPROVAL UBY~' /;1 , ?-- ,,;~/ AGENDA SECTION: NO: 7-:0 BY: Robert Streetar DATE: May 19, 2004 BACKGROUND At a City Council work session on May 17, the City Council and School Board received the latest information regarding the possible construction of a community center as well as possible next steps in the decision making process. The two recommendations made, were to undertake a public input process, and a pre-design feasibility study. The Council chose to undertake the public input process and postpone the pre-design feasibility study. The public process requires approximately six months, and could begin just after July 11. The cost for the process is $25,890. This does not include an optional resident survey, the cost of which would be $10,000, or architectural assistance. Funds to pay for the process would come from Fund 881 - Contributed Projects. Please find attached the public input process proposal prepared by Jill Schultz of JMS Communications. The public process: · Incorporates residents early in the decision-making process. · Established clear roles that retain the City Council's authority. · Listens and responds to public feedback, addressing residents issues and concerns during the process. · Develop support during the process; creating an outcome that is supportable by the City Council. The public process: · Communicates the question. (Why do we need a community center?) · Communicates the process. (How will we decide what do in response the need?) · Communicates the options. (What are the options?) · Communalities the selected option. (What is the preferred option?) The public process: · Uses a City Council established task force to oversee the public process, report back to the City Council frequently and make a final recommendation to the City Council. · Facilitates three resident open houses encouraging residents to participate in the decision making process by soliciting feedback and responding the questions and concerns. · Communicates the process via newsletters, press releases, cable TV, and the City's website. The City Council's role in the process is to support the public process to address the question, without staking out a specific position, to receive frequent reports from the Council appoint taskforce, and to make the final decision. RECOMMENDATION: Staff recommends the City Council authorize the proposal for $25,890 with a start date after July 11. If the City Council chooses to perform the survey, the cost of which is an additional $10,000, that could be authorized at a later date. RECOMMENDED MOTION: Move to support the public process of Public Participation for Public Facilities, Community Center. COUNCIL ACTION: JNlS communications . l'ubUC 1'IlrtlciplltiOU l'rocess {or l'ub\ic llllcl1ities l'ro}ects City o{ Co\UJl\bill COJl\Jl\unity Center l'ropOSIl\ 1'ro1'08a\ suDlDlatY of Mti\'itie8 . conunun1cattons p\an (lMS) .' k< kouse nlans . . & fra1JlDlg lSSOes Ull ee opeo II " ' . . Strategic co1J)!l1tlDlcatlons l"t \ and ;"'""bics) tbreeneWS releases, J'owerJ'om\ de'le\opDleo\ of \bree neWsletters \ eX b" .r ' l'resentation.(TN\S) . Boords for opeo bOnses (lMS) . . Eblers financial Op\ions and ReYlew EstiDlated 'total (NoHo-Ell.oed 1l0urlY) OIltions: . survey $ 3,500 $15,750 $ 3,840 $ 2,800 $25,890 $10,000 1 Step Step Purpose Product and Deliverables Participation Estimated Costs Timetable Basic Planning Council affirms . Project Needs Statement (how does lack of City Staff 8 Hrs 2 to 4 weeks facility need (why) recreational facilities impact ability to serve Review and and process (how) for residents). Affirm Needs use throughout the . Public participation process and timetable. Statement; project with public, Approve Public others; development Participation of a Citizen's Task Process Force/Study Group. Open House Council appoints . Open house planning. City Staff 10 4 to 6 weeks No.1 Task Force that . Open house plan outline. Hrs reports back at key . Q&A Newsletter (including layout/design, Public decision points. City but not printing or mailing). JMS 40 Hrs @ $5,000 Participation in Staff Team works . News release. $ 1 25/Hr. Establishment of with Task Force to . Boards (about 12 boards -layout, design Boards $1,640 the Need and the prepare for Open $800, printing costs $840). Process House No.1 designed . Communications plan. Communications to get feedback on Plan $3,500 problem and process, . Optional community survey. potential options to Optional Survey be studied. News $10,000 release in newspaper and Q&A newsletter mailed to all homes. Options Council affirms . Concept options with pros and cons. City Staff16 4 weeks Identification results of Open . Evaluation criteria. Hrs and Analysis House No. 1. City . Preparing a summary of each options Staff works with developed by architect with detailed (City's cost of Task Force and Staff advantages and disadvantages of each option. architect not Team to identify included in this options; architect . Establishing evaluation criteria for proposal) develops preliminary community review. concept options for evaluation; Task Force establishes evaluation criteria. 2 Step Step Purpose Product and Deliverables Participation Estimated Costs Timetable Open House City Staff Team . Open house planning. City Staff 16 2 to 6 weeks No.2 Public works with Task . Open house plan. Hrs Force to prepare for . Q&A Newsletter including Open House 2 Participation in Open House No.2 information, plus feedback summary from $5,000 Review of designed to get Open House 1 (including layout/design, but JMS 40 Hrs @ Options feedback to ensure all not printing and mailing costs). $ 125/Hr. Boards $1,400 viable options studied . News release. and feedback on . Boards (about 10 new boards-layout, evaluation criteria. design $700, printing costs $700). News release in newspaper and newsletter mailed to all homes. Assessment of Task Force assesses Financial options and estimated tax impacts. Ehlers 16 hours $2,800 4 weeks Options options and public Selection of Preferred option. @175/Hr. feedback; Ehlers reviews financial City Staff 20 impacts, financing Hrs options; Task Force reports to decision- makers; Task Force selects final option for consideration by public. Open House Use open house and · Open house planning. City Staff 10 4 - 6 weeks No.3 Public communications tools . Open house plan outline. Hrs to inform and receive . Q&A Newsletter (including layout/design, Participation in feedback on final but not printing) including feedback JMS 40 Hrs @ $5,000 Review of option. summary from open house 2. $125 Selected Option News release. Boards. (about 6 new boards -layout, design Boards $800 $380, printing costs $420) 3 Sten Sten Purnose Product and Deliverables Participation Estimated Costs Timetable Final selection City Staff assist Task News Release after selection. City Staff 8 Hrs 2 weeks & Report to Force which Newsletter optional (not included in cost Decision- considers feedback, proposal). makers affirms a final PowerPoint for Council Presentation. JMS 6 Hrs @ $750 selection; reports to $125 decision-makers. Meetings and Regular meetings Monthly meetings, phone contacts. City Staff 16 Ongoing Coordination with staff; reporting hours to staff on general coordination; responding to concerns, questions by phone. Total $25,890 22 to 32 (optional survey weeks not included) * Estimated costs include layout but not printing costs or mailing cost of Q&A newsletters. PUBLIC PARTICIPATION 4