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HomeMy WebLinkAboutApril 25, 2005 RegularCITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights, mn.us ADMINISTRATION Gary L. Peterson Councilmembers Robert A. Williams Bruce Nawrocki Tammera Ericson Diehm Bruce Kelzenberg .CIO; Manager IFalter R. Fehst The following is the agenda for the regular meeting of the City Council to be held at 7:00 p.m. on Monday, April 25, 2005 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. 1. CALL TO ORDER/ROLL CALL/INVOCATION Invocation by Pastor Dave Briley, Oak Hill Baptist Church 2. PLEDGE OF ALLEG/ANCE ADDITIONS/DELETIONS TO MEETING AGENDA (The Council, upon majority vote of its members, may make additions and deletions to the agenda. These may be items brought to the attention of the Council trader the Citi'zen Forum or items submitted after the agenda preparation deadline.) PROCLAMATIONS~ PRESENTATIONS~ RECOGNITIONS AND GUESTS; A) Proclamations 1) 2005 Arbor Day Proclamation 2) 2005 Prayer Breakfast Proclamation B) Presentations and Recognition 1) New Colun~bia Heights Fire Chief 2) Fire Prevention Poster Contest - Local, Regional, & State wire, er Claire Hinrichs 3) CERT Team Certificates C) Introduction of New Employees 1) Beth Sarna, Park and Recreation Clerk Typist II P4 P5 P6 CONSENT AGENDA (These items are considered to be routine by the City Council and will be enacted as part of the Consent Agenda by one motion. Items removed from consent agenda approval will be taken up as the next order of business.) A) MOTION: Move to approve the Consent Agenda items as follows: 1) Approve City Council Meeting Minutes for April 11, 2005 regular City Council meeting P7 MOTION: Move to approve the minutes of the April 11, 2005 regular City Council meeting as presented. 2) Accept Boards and Commissions Meeting Minutes a) MOTION: Move to accept the January 26, 2005 minutes of the Park and Recreation Comanission P17 b) MOTION: Move to accept'the February 23, 2005 minutes of the Park and Recreation Commission THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERV,CESP22 EQUAL OPPORTUNITY E~MPLOYER City Council Agenda April 25, 2005 Page 2 of 3 c) MOTION: Move to accept the April 5, 2005 minutes of the Library Board P25 3) Approve transfer of funds from General Fund to Police Department Budget to reimburse Overtime Fund P27 MOTION: Move to approve transfer of $2,224.64 received from Unique Thrift Stores, $376.00 received from Columbia Heights High School activities, and $2,796.50 collected from Independent School District #13 from the General Fund to Police Department 2005 budget under line #1020, Police Overtime. 4) Authorize to seek proposals for professional services for miscellaneous repairs to the City's Water Tower P41 MOTION: Move to authorize staff to seek proposals for design and inspection services for miscellaneous repairs to the City's Water Tower. 5) 6) Authorize to seek bids for new High Pressure Water Jetter truck to replace Unit 3190A P52 MOTION: Move to authorize staffto seek bids for (1) one new High Pressure Water Jetter truck mounted, to replace Unit #109A: 1987 Sereco Truck Mounted Sewer Rodding Machine Adopt Resolution No. 2005-21, being a Resolution establishing a public purpose expenditure policy. MOTION: Move to waive the reading of Resolution No. 2005-21, there being ample copies available to the public. P56 MOTION: Move to adopt Resolution No. 2005-21, being a Resolution establishing a public purpose expenditure policy. 7) Approve the items listed for rental housing license applications for April 25, 2005 P67 MOTION: Move to approve the items listed for rental housing license applications for April 25, 2005. Approve Business License Applications P69 MOTION: Move to approve the items as listed on the business license agenda for April 25, 2005 as presented. 9) Approve Payment of Bills P71 MOTION: Move to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 112435 through 112619 in the amount of $1,081,743.34. PUBLIC HEARINGS A) Adopt Resolution No. 2005-22, being a Resolution for Rental Housing License Revocation at 4247 2n~ .Street NE. P79 MOTION: Move to waive the reading of Resolution No.2005-22, there being ample copies available to the public. MOTION: Move to adopt Resolution No. 2005-22, Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License held by Jude Akassap Regarding Rental Property at 4247 2'~d Street NE. ITEMS FOR CONSIDERATION A) Other Ordinances and Resolutions 1) Second reading of Ordinance 1484, being an Ordinance amending Ordinance # 1428; pertaining t{~ Zoning and Development Ordinance, rezoning of certain property at 4045 Van Buren Street~ P82 City Council Agenda April 25, 2005 Page 3 of 3 MOTION: Move to waive the reading of Ordinance No. 1484, there being ample copies available to the public. MOTION: Move to adopt Ordinance 1484, being an Ordinance amending Ordinance #1428; pertaining to Zoning and Development Ordinance, rezoning of certain property at 4045 Van Buren Street B) Bid Consideration s -none C) Other Busin ess - none 8. ADMINISTRATIVE REPORTS A) Report of the City Manager B) Report of the City Attorney CITIZENS FORUM (At this time, citizens have an opportunity to discuss with the Council items not on the regular agenda. Citizens are requested to limit their comments to five minutes.) 10. COUNCIL CORNER 11. ADJOURNMENT WF/pvm PUBLIC WORKS · CENTRAL GARAGE CITY Of COLUMBIA hEIGhTS (~ · SEWER/WATER · ENGINEERING · STREETS 637 38TH AVENUE N. E., COLUMBIA HEIGHTS, MN 55421-3806 (763) 706-3700 FAX 706-3701 · PARKS ARBOR DAY - ARBOR MONTH PROCLAMATION WHEREAS: In 1872, j. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees, and WHEREAS: this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, and WHEREAS: Arbor Day is now observed throughout the nation and the world, and WHEREAS: trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce life- giving oxygen, and provide habitat for wildlife, and WHEREAS: trees are a renewable resource giving us paper, wood for our homes, fuel for our fires, and beautify our community, and WHEREAS: trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community, and WHEREAS: trees, wherever they are planted, are a source of job and spiritual renewal. NOW, THEREFORE, I, Gary Peterson, Mayor of the City of Columbia Heights, do hereby proclaim April 29, 2005, to be ARBOR DAY 'AND THE MONTH OF MAY 2005 TO BE ARBOR MONTH IN THE CITY OF COLUMBIA HEIGHTS, MINNESOTA FURTHER: I urge all citizens to plant trees to gladden the hearts and promote the well- being of present and future generations. DATED: This 25th day of April Mayor Gary Peterson THE CITY Of COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT Or THE PROVISION OF SERVICES "SERVICE IS OUR BUSINESS" EQUAL OPPORTUNITY EIvlPLOYER TDD (763) 706-3692 PROCLAMATION COLUMBIA HEIGHTS COMMUNITY PRAYER BREAKFAST COLUMBIA HEIGHTS, MN WHEREAS, in 1952 an event was inaugurated by leadership groups in the United States Senate and the House of Representatives and, WHEREAS, a voluntary committee of citizens has joined together in celebration of Columbia Heights to sponsor the Columbia Heights Community Prayer Breakfast, and WHEREAS, it shall be proclaimed "A Day of Personal Rededication in Columbia Heights," calling upon all citizens to join in quiet reverence and dedication as stated in the Declaration of Independence: "We hold these truths to be self-evident; that all men are created equal; they are endowed by their Creator with certain unalienable rights; that among these are life, liberty and the pursuit of happiness; that to secure these rights, governments are instituted among men..." NOW, THEREFORE, I, Gary L. Peterson, Mayor of Columbia Heights, do hereby proclaim Wednesday, May 11, 2005, as the date of the Columbia 'Heights Community Prayer Breakfast. Gary L. Peterson, Mayor OFFICIAL PROCEEDINGS CITY OF COLUMBIA HEIGHTS CITY COUNCIL MEETING APRIL 11, 2005 THESE MINUTES HAVE The following are the minutes for the regular meeting of the City Council held at 7:00 p.m. on Monday, April 11, 2005 in the City Council Chambers, City Hall, 590 40th Avenue N.E., Columbia Heights, MN. CALL TO ORDER/ROLL CALL/INVOCATION Pastor Peter Law, Comrnunity United Methodist Church, gave the Invocation. Present: Mayor Peterson, Councilmember Williams, Councilmember Nawrocki, Councihnember Ericson, Councilmember Kelzenberg PLEDGE OF ALLEGIANCE - recited ADDITIONS/DELETIONS TO MEETING AGENDA Nawrocki requested discussion on the industrial park redevelopment and parkway, demolition of NEI property and damage caused by the contractor at 4102 Quincy, discussion of Comcast service and incident of Comcast employee assaulting a female. Peterson stated this will be under Other Business. PROCLAMATIONS, PRESENTATIONS, RECOGNITIONS AND GUESTS A) Proclmnations - National Library Week - April 10-16, 2005 Mayor Peterson read the National Library Week Proclamation and presented it to Catherine Vesley and Pat Sowada, Library Board members. Catherine Vesley thanked the City Council for their support, and invited everyone to visit the Library. The annual book sale will be held next month. Pat Sowada also thanked everyone for their support of the Librm~. Fehst stated that Bec.ted Loader, Library Director, indicated Councihnember Kelzenberg did a very good job with an explanation of the Huset Park Plan to the Library Board. There is a plan displayed at the Library for review. Vesley explained that Loader was not able to be present this evening. The Mayor wished Loader well in her recovery. CONSENT AGENDA Walt Fehst, City Manager took Councilmembers through the following items: 1) Approve City Council Meeting Minutes for March 28, 2005 regular City Council lneeting Motion to approve the minutes of the March 28, 2005, regular City Council meeting as presented. 2) Accept Boards and Cormnissions Meeting Minutes a) Motion to accept the March 1, 2005 minutes of the Library Board. b) Motion to accept the April 5, 2005 minutes of the Planning & Zoning Commission 3) Establish Work Session meeting date for Tuesday, April 19, 2005, beginning at 7:00 p.m. in Conference Room 1. Motion to establish a Work Session meeting date for Tuesday, April 19, 2005 beginning at 7:00 p.m. in Conference Room 1. Upcoming Work Session Items: industrial park contamination clean up by Jim Crowl, ProSource Engineering; Public Purpose Expenditure Policy, addressing a concern by the Auditor; Professional services for water tower rehabilitation for next year; Capital Equipment replacement for rodder. City Council Minutes April 11,2005 Page 2 of 10 4) Adopt Resolution No. 2005-19, being a Resolution approving a Conditional Use Permit to allow temporary sales at 4300 Central Avenue NE Motion to waive the reading of Resolution No. 2005-19 there being ample copies available to the public. Motion to adopt Resolution No. 2005-19, being a Resolution approving a Conditional Use Permit to allow temporary sales at 4300 Central Avenue NE, PC No. 2005-0403. RESOLUTION 2005-19 A RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO ALLOW TEMPORARY SALES AT 4300 CENTRAL AVENUE NE, P.C. NO. 2005-0403 WHEREAS, the applicant has requested a Conditional Use Permit for a temporary green house on property at 4300 Central Avenue NE; and WHEREAS, the subject property is located within the GB - General Business zoning district; and WHEREAS, the GB provisions of the Zoning Ordinance allows for seasonal agricultural sales as conditional uses; and WHEREAS, the Planning Commission held a public hearing on April 5, 2005, and recommended to City Council approval of a Conditional Use Permit for a seasonal agricultural sales at 4300 Central Avenue NE, subject to various conditions and stipulations. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Columbia Heights, Minnesota does hereby approve a Conditional Use Permit to allow seasonal agricultural sales at 4300 Central Avenue NE for Linder's Greenhouses, subject to the following conditions: 1. The outdoor storage shall be located as indicated on the site plan. 2. A $500 deposit shall be submitted to the Community Development Department prior to installation of the structures on the site. The deposit shall be refunded after the Conditional Use Permit expires and the site has been cleaned up. 3. The proposed fence must be 20 feet from the retaining wall for safety vehicular access. 5) Adopt Resolution No. 2005-20, being a Resolution approving a Conditional Use Permit to allow temporary sales at 2261 37th Avenue NE Nawrocki indicated this is a routine item for garden centers and questioned use of personnel time to gather packet materials. Fehst indicated this is template hnfomaation used yearly, and the information is necessary for new Planning and Zoning members. Pat Smith, City Planner, stated this information is just revised yearly, and he will look into making this a routine administrative item. Motion to waive the reading of Resolution No. 2005-20, there being mr~ple copies available to the public. Motion to adopt Resolution No. 2005-20, being a Resolution approving a Conditional Use Penriit to allow temporary sales at 2261 37th Avenue NE, P.C. No. 2005-0402 RESOLUTION 2005-20 A RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO ALLOW TEMPORARY SALES AT 2261 37th AVENUE NE, P.C. NO. 2005-0402 WHEREAS, the applicant has requested a Conditional Use Permit for a temporary green house on property at 2261 37TM Avenue NE; and WHEREAS, the subject property is located within the GB - General Business zoning district; and WHEREAS, the GB provisions of the Zoning Ordinance allows for seasonal agricultural sales as conditional uses; and City Council Minutes April 11, 2005 Page 3 of 10 WHEREAS, the Planning Commission held a public heating on April 5, 2005, and recommended to City Council approval of a Conditional Use Permit for a seasonal agricultural sales at 2261 37th Avenue NE, subject to various conditions and stipulations. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Columbia Heights, Minnesota does hereby approve a Conditional Use Permit to allow seasonal agricultural th sales at 2261 37 Avenue NE for Frattalone's Ace Hardware, subject to the following conditions: The outdoor storage shall be located as indicated on the site plan. $500 deposit shall be submitted to the Community Development Department prior to installation of the structures on the site. The deposit shall be refunded after the Conditional Use Permit expires and the site has been cleaned up. 6) Establish a Hearing Date of April 25, 2005 for revocation/suspension of rental property license Motion to establish a hearing date of April 25, 2005 for revocation or suspension of a license to operate a rental property within the City of Columbia Heights against Jude Akassap at 4247 2nd Street NE. 7) Approve Business License Applications Motion to approve the items as listed on the business license agenda for April 11, 2005 as presented. 8) Approve Payment of Bills Nawrocki referred to a prior expenditure reference for park benches at Sullivan Lake. We are now spending an additional $8,000 for tables and benches at Sullivan Lake. There is no reference to these replacements in the budget. Fehst stated that the majority of benches were replaced with donations from Medtronic and residents. The table replacement was necessary. The old tables will be placed at lesser used parks or kept for parts. The total park budget will be under budget, even though this line item does not cover the expense. Nawrocki stated we should combine purchases to receive a better price. Motion to approve payment of the bills out of the proper funds as listed in the attached check register covering Check Number 112275 through 112434 in the amount of $6 ! ! ,306.2 !. Motion by Ericson, second by Williams, to approve the Consent Agenda items as presented. Upon vote: All ayes. Motion carried. PUBLIC HEARINGS - none ITEMS FOR CONSIDERATION Other Ordinances and Resolutions 1) First reading of Ordinance No. 1484, being an Ordinance an Ordinance mnending Ordinance No. 1428 (Zoning Ordinance) by rezoning certain real estate within the City of Columbia Heights from Central Business (CBD) to Multi-family Residential (R3) Pat Smith, City Planner, pointed out 4045 Van Buren on the zoning map. The owner is selling the home and rezoning would bring the property into compliance with zoning use and to be consistent with the area. The Comprehensive Plan designates this area as Transitional. Staff believes the rezoning of 4045 Van Buren would be in the best interest of the city. Williams asked why this was originally zoned Central Business District. Smith indicated there was nothing in the property file to answer this question. Motion by Kelzenberg, second by Nawrocki, to waive the reading of Ordinance No. 1484, there being ample copies available to the public. Upon vote: All ayes. Motion carried. City Council Minutes April 11, 2005 Page 4 of l 0 Motion by Kelzenberg, second by Nawrocki, to establish the second reading of Ordinance 1484, being an Ordinance amending Ordinance #1428; pertaining to Zoning and Development Ordinance, rezoning of certain property at 4045 Van Buren Street, for Monday, April 25, 2005 at approximately 7:00 p.m. in the City Council Chambers. Upon vote: All ayes. Motion carried. 2) Adopt Resolution 2005-17, being a Resolution approving a lot width variance and Resolution 2005- 18 approving a lot split of the property at 1010 43 ½ Avenue NE, Smith stated that Greg Anderson, owner of 1010 43 ½ has requested to split the current property into two lots. This would be consistent with the area. Minimum lot size and set backs would be achieved. Any home built on the vacant lot would need to meet all existing requirements. The existing lot creates a hardship for the owner because of the irregular shape. Smith showed a plat map, which indicated that other lots in this area have already been subdivided. Nawrocki questioned the park dedication fee of $3,193, as the Kmart development dedication fee was $750 per unit. Jim HoeR, City Attorney, indicated the Kmart development fees were agreed upon prior to the current Park Dedication Ordinance. Ericson stated that the fee is detenrtined on ten percent of the land value. Hoer stated that to keep the property viable for use, this is the determined amount. Nawrocki felt this was not fair. Peterson referred to a personal experience that was similar, and stated that multiple units are determined differently. This is the approved formula. Hoer stated the Kmart formula is not the formula that is now in use and it is not appropriate to compare the Kmart development with this lot split. Nawrocki indicated that Auto World did a lot split based on value. By comparison, the $750 per lot is too low, and $3,193 is too high. Motion by Ericson, second by Kelzenberg, to waive the reading of Resolutions 2005-17 and 2005- 18, there being ample copies available to the public. Upon vote: All ayes. Motion carried. Motion by Ericson, second Williams, to adopt Resolution 2005-17, being a resolution approving a lot width variance and Resolution 2005-18 approving a lot split of the property at 1010 43½ Avenue NE, subject to the following conditions of approval that are deemed necessary to protect the public interest and ensure compliance with the provisions of the Zoning Ordinance: 1. The applicant shall provide required utility and drainage easements for all newly created lots and be responsible for the cost of filing and recording written easements with the Anoka County Recorder's Office. 2. Upon approval of a minor subdivision, the applicant shall be responsible for filing the subdivision survey with the Anoka County Recorder's Office. The minor subdivision shall become invalid if not filed with the Anoka County Recorder within one (1) year of the date of the City Council action. 3. The applicant shall pay parkland dedication fees in the amount of $3,193 for the newly created lot. This fee is payable at the time of building permit. 4. Prior to issuance of a building permit, the applicant shall submit a drainage plan for Public Works' approval, directing storm water runoff from impervious surfaces to the street or ponded on site. Motion to amend by Nawrocki, item #3 parkland dedication fee be in the amount of $750 per lot. Fehst stated this could be discussed further at a work session. Nawrocki stated that there will be two $900,000 units at the Kmart site that will pay $750 each and this family is being asked to pay $3,193, City Council Minutes April 11, 2005 Page 5 of 10 which is not fair. Fehst stated it is difficult to judge the value of a property that is not yet built. Peterson referred to two previous lot splits where this policy was used. Ericson indicated this could be discussed as a general policy, not per case. She stated that 220 units at $750 per unit would be $180,000. Relative to the geographic area it covers, this is not that far offbase. Ericson stated the fee is not based on the families, but on the size of the property. Peterson asked that this be discussed at a work session with past records and minutes relative to park dedication and other recent lot splits. Peterson called for a second to the motion amendment. Motion amendment died for a lack of a second. Peterson directed the Engineer Department to monitor the situation so the builder follows all requirements and this does not cause water problems for the neighbors. Upon vote: All ayes. Motion carried. RESOLUTION 2005-17 A RESOLUTION APPROVING A LOT WIDTH VARIANCE FROM 60 FEET TO 55 FEET AT 1010 43 ½ AVENUE NE, P.C. NO. 2005-0401 WHEREAS, the applicant has requested a variance from the Ordinance to create a legally developable single family lot at their property, legally described as: That part of the East Half of Lot 36, Block 2, Reservoir Hills, which lies southerly of the north 176.5 feet thereof; and WHEREAS, the applicant's lot is located in the R2 One and Two Family Residential district, which requires lot widths of 60 feet; and WHEREAS, the applicant presented his argument of creating a 55-foot wide single-family lot to the Planning Commission; and .WH_EREAS, the Planning Conmaission held a public hearing on the matter at its meeting of April 5, 2004, and moved to recommend to City Council approval of the requested lot width variance. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Columbia Heights, Minnesota hereby approves the request for a lot width variance from 60 feet to 55 feet for the property legally described as That part of the East Half of Lot 36, Block 2, Reservoir Hills, which lies southerly of the north 176.5 feet thereof. The approval of the variance is based upon the following Findings of Fact: 1. The unique shape of the lot causes an undue hardship to the property owner because the backyard has little use, excessive sidewalk maintenance, and possible double street maintenance assessments. 2. The lots in the vicinity of the subject parcel have already been subdivided, and the majority of these lots have lot widths of 55 feet or less. 3. The applicant did not create the hardship of an extremely long lot with double frontage. 4. The variance granted will not alter the essential character of the locality and will be in keeping with the spirit and intent of the Zoning Ordinance. RESOLUTION NO. 2005-18 SUBDIVISION REQUEST I, Greg Anderson, hereby request a split of PIN 36-30-24-22-0132 Legally described as: The east half of Lot 36, Block 2, Reservoir Hills, Columbia Heights, Anoka County, Minnesota THE DESCRIPTIONS HENCEFORTH TO BE: Parcel A Legally described as: City Council Minutes April 11, 2005 Page 6 of 10 The north 178.5 feet of the east half of Lot 36, Block 2, Reservoir Hills, Columbia Heights, Anoka County, Minnesota Parcel B Legally described as: That part of the east half of Lot 36, Block 2, Reservoir Hills, Columbia Heights, Anoka County, Minnesota, which lies southerly of the north 176.5 feet thereof. Be it further resolved that special assessments of record in the office of the City of Columbia Heights as of this day, against the above described property, are paid. Any pending or future assessments will be levied according to the new split as approved this day. Any lot split given approval shall become invalid if the resolution, motion or other Council action approving the said lot split is not filed with the County Recorder within one (1) year of the date of the Council action. B) Bid Considerations -none C) Other Business a) Industrial park redevelopment - parkway Nawrocki indicated that the parkway plan, with all the trees and lights would be $3,000,000, which he felt is not necessary. Current state aid streets provide access to the area. The cost would include a roundabout, a pump house, and $75,000 in monument signs identifying the development. It is a planner's delight, but a taxpayer's nightmare. The plan for the park has not been approved, but. there is another $3,000,000 proposed for park development. Nawrocki referred to tree trimming completed on Main Street by the electric company as "butchering" the trees. He showed pictures of the trees. Williams indicated the need to take care of what we have and should discuss replanting trees along Main Street at a work session. Nawrocki stated that the parkway would be an extreme cost to tax payers. Williams stated this is a $ i 00,000,000 development through tax increment and needs this type of entrance. Fehst indicated the roadway would be funded one half by State Aid and one half with the water and utility fund. Nawrocki stated this would take state aid monies from other roads in the community. Fehst compared the current tax value to the proposed tax value and stated this would clean up contamination in the area. Nawrocki indicated that debris has not been cleared from the east side of the industrial area, and this type development does not address the need for jobs. Peterson stated that the trees trimmed on Main Street are atrocious and we need to remove them. As a city, we need to govern such action or have our personnel monitor trimaning. This needs to be discussed at a work session. Fehst stated that the power company did agree to remove the stumps if customers wanted the trees removed. The power company does have the right to trim where there is intrusion of major power lines. Peterson requested to meet a power company representative at the site. Fehst stated they only trim trees every four years to help cut costs. b) Nawrocki indicated that the demolition of the NEI building by Frattalone damaged the residence at 4102 Quincy. He questioned why the wrecker is still on site and asked if they are paying us to store this equipment. The resident filed a damage claim and then received a rude letter from the contractor indicating the claim was without merit. Nawrocki indicated no prior knowledge of this, requested the report from our insurance company, and felt the resident was not treated fairly. Fehst indicated this could be discussed with the contractor. Barbara Sholmner, 4102 Quincy, stated she was at home during break up demolition, and experienced her home shaking. Shortly after this, she found a piece of her foundation broken off City Council Minutes April 11, 2005 Page 7 of I0 and found cracks on the inside of her newly finished basement wall that were not there previously. Peterson asked if she talked to neighbors to see if they had similar problems. She stated she had not. Shomrner asked for Council direction. Fehst stated he would talk to our insurance agent, the League of Minnesota Cities (LMC), and view the damage with one of our engineers. He felt our insurance company would say this was the responsibility of the contractor's insurance company. Peterson asked for a copy of the LMC report. Hoeft indicated that we cannot determine how this demolition would result in damage to a neighboring foundation, and the LMC sticks to their position that we did not cause this dmnage. The terse way the information was indicated to the property owner is the current topic. Williams stated that we should pressure our insurance company to go after the contractor. Hoeft indicated the necessity for the homeowner to understand that the City is not in a position to represent an individual homeowner. c) Nawrocki stated that our cable franchise agreement has a free level of service for residents to partake of the local channels and govermnent channels. A customer was told there would be various fees and after three visits Comcast agreed the resident was entitled to this service and did the job. He asked for clarification of this information in the City newsletter. Nawrocki questioned the comment that local channels were not included. Fehst explained the AB switch box, which is necessary to change from local channels to government channels. Nawrocki asked if there was a charge for the AB switch box. Ericson stated there was not. Nawrocki asked that the franchise verify this service, for the record, and asked that the free service infonuation be placed in the water bills. Ericson stated that Comcast clearly indicates this policy to the City Council, but the employees are not clearly trained on this option. Nawrocki asked that their employees be properly trained for service in our community. Nawrocki referred to the incident whereby a Comcast employee attacked a female. It is important that we follow up with Comcast to be sure they provide appropriate background checks on employees coming into homes in our community. ADMINISTRATIVE REPORTS Report of the City Manager · Has prepared letters to our State Representatives and Adam Harrington of the Transit Service regarding elimination and cut backs on bus service, and increasing fees. · Fh'e Chief candidates have been interviewed by the Police and Fire Civil Service Commission. The three final candidates are Gary Gonnan, Matt Fields, and Dana Alexon. The appointment should be made within the next week. · Passed on a compliment to Kelzenberg for explaining the Huset Park plan to the Library Board. Plan boards for Huset Park and the parkway are available to view at the Library. The ILS transitional system word programs will begin May 17 at the Library. Lynette Thomson has been seated on the Library Board. · Information is being prepared for division heads on the budget and charts of accounts. There is still concern with active bills in the Legislature on levy limits. · On April 26, the EDA will meet with the Walker group to discuss development on the NEI site of a senior building with 66 units and possible land for a gynmasium on the west side. · Presently, authorization for industrial revenue bonds in the State is limited. Kennedy and Graven approached us to ask if we are not doing an industrial revenue project, to consider pledging it to another agency, such as St. Theresa's, for senior housing. There would be payment of $100,000 this year and $10,000 each additional year. This could be used for neighborhood development. City Council Minutes April 11, 2005 Page 8 of 10 A Point of Sale Ordinance will be presented in June or July for Council review. Information gathered on a conuT~unity center will be presented at the May 17 work session. Krause Anderson has presented anticipated costs. We would propose a citizens committee for community center consideration. It may be possible to obtain clean up funds for the Burger King site. Mr. Voss, owner of Mady's, has been contacted. · The Welsh Company is looking at the possible purchase of the Colored Tile site. We would like to work with Udupi's to keep them in our community. Land needs to be purchased from Walter Scott and Savers for the road out onto 49th Avenue. This may go to condemnation, with an agreement that the Kmart developer would pay the costs. The hotel concept has not gone away. · Advance Auto Parts has the option on the Mr. Steak property until the end of May. They have not yet talked to our planner. · The first phase of the Honeywell site is underway. Hopefully, by the end of the year, 3800 5th Avenue will be demolished. The second phase of Kmart should begin soon. Peterson co~muented regarding reduction of bus service, and stated that when Metro Transit asked for the bus transit hub they agree to bring service to our community. Fehst stated they are making reductions everywhere, but agreed that was their corm]aitment. Fehst indicated letters of concern would be sent to the appropriate people. Nawrocki commended the City Manager for his thorough report. He indicated that he was a member of the Metro Transit Colmnission, and that cross town service does not hold the necessary patronage. He is not in favor of the Point of Sale Ordinance. An expert should examine the home. He questioned Walker considering the NEI site, as he is displeased with their performance at Parkview Villa. Nawrocki asked for the names of the final Fire Chief candidates. Fehst indicated Gary Gorman, Matt Fields, and Dana Alexon. Nawrocki questioned revenue enhancement in the Library Board minutes. Fehst stated he will obtain the answer. Nawrocki asked for the total cost to the homeowner for sump pump replacement~ Nawrocki stated that a Cheery Heights resident has commented on their loss of view because of the Kmart development, which was discussed prior to development. He requested information from the Planning and Zoning Cmmnission meeting on the line of site issue. He stated the developer would fix the fence and fill in the hole at 1141 Cheery Lane. Staff should follow up upon completion. Nawrocki questioned the home the City purchased on Mill Street for future development where the residents were allowed to rent, and have now been told to get out. Hoeft indicated that the already extended lease expires in May and he has worked with the family and their attorney allowing them to stay until the date they requested of May 31. The attorney for the renters requested City assistance to place his client at Parkview Villa. Fehst stated he spoke to the renter last week and they have found housing and will be out by May 7. We have agreed to prorate the rent for the month. Fehst reminded Council that the lease was already extended by one year and we did maintain the yard throughout the lease. Nawrocki questioned action taken on the Peter's Place letter. Fehst indicated that the letter was just received. Report of the City Attorney - None CITIZENS FORUM JoAnne Student, 1615 49th Avenue, indicated her appreciation of staff. Through grants, talented staff has obtained an aerial fire truck, removal of the NEI building, removal of the industrial area and contamination, City Council Minutes April 11, 2005 Page 9 of 10 and Public Works grants. She commended Council for reestablishing the City Planner and Building Official positions. We are overdue for a Point of Sale inspection, which should be done by a private vendor. Student discouraged an in house legal service, as they would not have the municipal law experience of an entire law firm. She suggested City Board and Co~mnission agendas be posted on our government cable channel. Student suggested making Silver Lake useful by enhancing the beach, and that staff contact Ramsey and Anoka County water patrol to protect the area. She has been unable to get information on what a stadium facility in Anoka County would cost. Letters regarding cuts to bus service should be directed to the Met Council. Student stated that instead of looking at something as a problem, we should look at it as a challenge. Student indicated that when looking at our changing population, diversity of culture, difference of ages, and the 1,000 new residents for the I<hnart and industrial area developments, consideration should be given to adding more council members, either to six members with a non-voting mayor or to seven members. This would possibly allow someone younger to enhance the City. This could be initiated by the City Council. Student indicated she would pursue these ideas. Student suggested taxing on income, rather than on property value. COUNCIL CORNER Kelzenberg · Read the article where Heights pitcher, Jenny Kaminski, throws a one hitter. Received email from Aurora Johnson, who is proactive on developing a cormnunity center. He listed the resident group PO Box, which is requesting input on a facility and the amenities. Williams · Colmnended Nawrocki for his positive response to the City Manager. Listening to JoAnne Student, there are many things the City Council needs to do. · Read a letter regarding failure to see progress in the City. Silver Lake Beach needs to be discussed at a work session. The writer was upset about the Burger King site. He has received a tremendous amount of complaints on junk in yards. This needs to be discussed at a work session and we have to get tough on the issue. Our rules require stumps to be removed, and yet there is a house by Silver Lake with four stumps in the yard. There is a house for sale with a large log in the front yard. There is a house on Reservoir Boulevard that has not had a front step for years and tarpaper on the house. New development is important, but we have to take care of what we have. · The Rising to New Heights (RNH) Housing Fair and the Taste of Heights could be held together. We need to encourage people to improve their homes. Ericson indicated Housing Fairflyers went home with all school children and was displayed on message boards and in businesses. The RNH group will evahtate the event. It wotdd be difficult to find a place to hoMa joint event. The Taste of Heights event was well attended. · The Police Department will hold a City auction on April 27th. It will be at Auction Masters in Osseo. · The Prayer Breakfast is Wednesday, May 11, 2005. Tickets are $20. · Read a letter from Kathy Dyer, looking for information on her father that might have work for the Columbia Heights Police Department. Nawrocki stated he is researching this, but has not found this person. Nawrocki requested someone come forward to organize &e "Old-timers event" Nawrocki · He has sold eight tickets for the Prayer Breakfast. · He went with the Mayor, City Manager, and Randy Schumacher to view the Ryland Homes in Eden Prairie. They may do the first phase industrial park development. Agreed with the width of the streets. He asked that the Mayor, as a contractor, follow what is proposed and make recmmnendations to keep the project from being low class. City Council Minutes April 11, 2O05 Page 10 ofl0 · Went to LMC Legislative Conference with the City Manager and offered the information obtained for review. · Attended Anoka County Officials meeting - discussion included legislative issues, such as turbo tax. · The alley behind the requested lot split on 43 lA Avenue has terrible potholes. · He wrote letters to Sabo, Coleman and Dayton thanking them for their time and for federal money for our fire track, the phone alert system, and communication radios and inviting them to stop in. · He offered he best wishes to Councilmember Ericson on her upcoming wedding. Ericson · Received correspondence on concerns regarding parking issues at the High School and security issues at the Middle School. Fehst suggested meeting with the School Board. We are enforcing the parla'ng ordinance around the school. The resident was not able to be here tonight. NawrocM stated the discussion should inchtde gym facilities. Peterson · Jenny Kmninski will be honored as metro player of the week on Channel 11 on Thursday evening. There are many good players on this team. A group of fathers are building a batting cage at Huset Park with donated materials and volunteer labor. The turf to be used is the 10 yard line from the old Memorial Stadium, University of MN. He thanked them for their efforts to improve our facilities. · The first graduating class of the CERT group will attend the April 25th Council meeting to receive their certificates. · Property owners should not be allowed extensions for cleanup violations as it is not fair to those who do keep up their property. Our City is in dire need of a clean up. He offered to donate his time to get the process moving. He referred to a deteriorated pile of wood that needs removal. A lot of places have projects started and have not finished them. The time has come for the City to get tough. He will go around and write down addresses. Call BFI for the "no cost" appliance removal. · Lee Chandler has been called into active service in the Navy. He wished him well and stated appreciation of our service men and women. · Don't take ourselves too --' seriously and do a random act oI Klnoness. ADJOURNMENT Mayor Peterson adjourned the meeting at 10:30 p.m. Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary Memorial Stadium, University of MN City of Columbia Heights Park and Recreation Commission January 26, 2005 Eileen Evans called the meeting to order at 6:31 p.m. ROLLCALL Members present: Eileen Evans; Jerry Foss; Tom Greenhalgh; Bruce Kelzenberg; Gary Mayer; Kevin McDonald; David Payne; Marsha Sta'oik; Keith Windschitl, Recreation Director; Kevin Hansen, Public Works Director/City Engineer Also present: Terry Olson; Jeff Seawall; Karen Moeller Excused Absent: None Absent: None APPROVAL CONSENT AGENDA Motion to approve consent agenda by Mayer, second by Payne. All ayes, motion carried. LETTERS AND REQUESTS REQUEST FOR FEES WAIVED FOR COLUMBIA HEIGHTS FIRE FIGHTERS ASSOCIATION ANNUAL BANQUET Recreation Director, Keith Windschitl, discussed the request for fees to be waived for Columbia Heights Fire Fighters Association annual banquet, which was held on Saturday, January 22, 2005. This fee was waived in 2004. Custodial fees for set-up and clean up are approximately $100.00. Commission Member, Tom Greenhalgh, asked how many attended. Keith Windschitl stated 20 to 30. Motion to waive fees entirely by Greenhalgh, second by McDonald. All ayes, motion carried. REQUEST FOR FEES WAIVED FOR TRI-CITY HOCKEY FUNraiser Recreation Director, Keith Windschitl, discussed the request for fees to be waived for the Th-City Hockey Fundraiser to be held on February 11, 2005. Last year the $40.00 entry and the $15.00 per hour were charged. They also had to pay for security and linen rental. The fundraiser has a silent auction, dance and a dimmer to raise money for their youth hockey program. Motion to charge them the $40.00 entry, $15.00 per hour and they would be required to pay for the security by Payne, second by Greenhalgh. All ayes, motion carried. PAGE TWO REQUEST FOR COLUMBIA HEIGHTS RESDENT DISCOUNT BY DAVD AND LORI WALBURG Recreation Director, Keith Windschitl, discussed the request for the resident discount for David and Lori Walburg. The Walburgs had been residents until recently moving out of the City. Their mother still resides at 665 51st Ave. in Columbia Heights. Motion to give the 25% resident discount to the Walburg family by Mayer, second by Payne. Motion carded on a 6-1 vote. REQUEST FOR A WEDDING TO BE HELD ON NEW YEAR'S EVE 2005 BY JOY TOMAS Recreation Director, Keith Windschitl, discussed the wedding request on New Year's Eve by Columbia Heights resident Joy Tomas. In the past we have not rented J.P.M. because of potential problems on New Year's Eve. Renting holidays would increase the opportunity of generating additional revenue for the hall. Motion to allow the wedding to take place on New Year's Eve 2005 by Greenhalgh, second by McDonald. All ayes, motion carried. OLD BUSINESS UPDATE REQUEST FOR THE USAGE OF JPM KITCHEN BY MARINO CATERING COMPANY ..... ,~,~[~,,~ ~=~,~,~, ~.,~m vv muscn, u, discussed with the Commission that he consulted the City Attorney about the liability concerns of having a caterer working out of a City facility. The City Attorney stated that this is something the City should not pursue do to liability concerns. He also stated that this situation would prevent other possible rentals on the same dates. The Recreation Director stated that he contacted Eddie Matthes to let him know what the City Attorney said. NEW BUSINESS ESTABLISH FEBRUARY PARK AND RECREATION MEETING AS PUBLIC HEARING FOR 2005 DNR GRANT APPLICATION Public Works Director/City Engineer, Kevin Hansen discussed the public hearing set for February 23, 2005 to review the Huset Park master plan. This is a requirement for the application of the outdoor recreation grant. The public hearing will be at the next Park and Recreation Commission meeting and is necessary to apply for the grant money. Motion by Stroik to set February 23, 2005, the next Park and Recreation Meeting as the public hearing for the Huset Park plan, second by Greenhalgh. All ayes, motion CalTied. PAGE THREE COLUMBIA HEIGHTS RESDENT, TERRY OLSON, HAS REOUESTED BATTING CAGES BE INSTALLED AT HUSET PARK Columbia Heights residents Terry Olson and Jeff Seawell were present to discuss the possibility of constructing a batting cage along field number three at Huset Park. They indicated they would do fundraising to secure the equipment and that they would build it if they has the permission of the City. They also indicated this is something that could benefit baseball and softball programs. Public Works Director/City Engineer stated that the City could help with the construction of this project. Motion by Stroik to approve this project with the understanding there is space and the possible need to move, and work the final details out with Public Works, second by McDonald. All ayes, motion carried. RENTAL FEES FOR CITY PARKS AND BALL FIELDS Recreation Director, Keith Windschitl, discussed the park rental policy. He stated that the current policy does not charge residents for park rental and non-residents are charged · a fee of $50.00. The City Manager has requested that we review this policy and explore the possibility of generating additional revenue. The New Brighton policy and the Fridley policy were passed out for the Commission to review. The Recreation Director stated that he would gather additional information and bring it back to a later meeting. Motion by Greenhalgh to table park rental fees, second by Payne. Motion carried with a 6-1 vote. POSSIBILITY OF COMBINING RECREATION ACTIVITIES WITH OTHER CITIES OR COMMUNITY EDUCATION Recreation Director, Keith Windschitl stated that the City Manager has requested that the Commission be made aware that this was an item that came up during the City Council goal setting meeting and that he may possibly explore these opportunities with other entities to see if there may be some interest. DATES MURZYN HALL IS CLOSED IN OBSERVANCE OF HOLDAYS Recreation Director, Keith Windschitl reviewed the J.P.M. Management Plan and pointed out the dates when Murzyn Hall is not rented due to holidays. He indicated that we have rented some of these dates in the past several years to generate additional revenue. Commission members discussed the staff situation and if we could cover these dates with caretakers. The Recreation Director stated that he had been able to cover the shifts with part-time staff. Motion by Foss to rent out holidays and charge full price without discounts as long as staff is available to work, second by Payne. All ayes motion carried. PAGE FOUR REPORTS RECREATION DIRECTOR Recreation Director, Keith Windschitl, informed to the Commission that Murzyn Hall has received a $150.00 donation from the Christopher Toastmasters fOr the use of J.P.M. Recreation Director, Keith Windschitl, informed the Commission that the Recreation Department is currently working on replacing the two vacant Coordinator positions with one Recreation Coordinator that would perform duties of both positions. Recreation Director, Keith Windschitl, indicated that J.P.M. has been advertising with wedding planning companies and that this weekend we will have rental information at the Twin Cities Bridal fair at the convention center. PUBLIC WORKS DIRECTOR/CITY ENGINEER Public Works Director/City Engineer, informed the Commission that the County may be doing some pool inspections for 2005. Public Works Director/City Engineer, stated the City of Columbia Heights has been named Tree City USA for the 14th year. The award is given to cities that are supporters of urban forests. COMMISSION MEMBERS Cormnission member, Jerry Foss, indicated the Commission needs to put pressure on the City Council to get them to move on building an additional four gyms for the City. He stated that we are doing all this new development in the City and we need to attract new people to the community. He stated he would like to know where the City Council stands on this subject. The Recreation Director indicated that we have received the preliminary gym needs study. The study indicated the need for two gyms with several options for location. Commission Member, Foss indicated that he strongly supports four full sized gyms for the City. He feels that seniors could also use this space for walking. Commission member, Marcia Stroik, stated that we should invite Community Education people to a meeting to discuss school district charges for weekend gym use. The Recreation Director stated that the City does not pay the district for any gym space. It mostly impacts the Colmnbia Heights Basketball Association and the Athletic Booster Association. The Recreation Director also noted that the school is not charged for use of Murzyn Hall when we are already open. If they are here on a weekend we charge them a $40.00 entry fee and $15.00 an hour while they are here to offset the caretaker wages. We do not charge them for clean up or set up. PAGE FIVE Commission member, Jerry Foss, thanked Karen Moeller for the great things she has done with the senior program. He also indicated that it is the 20th anniversary of the senior program. ADJOURNMENT Keith,ff(h~fdScl~tl,l~ecr~aation Director City of Columbia Heights Park and Recreation Commission February 23, 2005 Eileen Evans called the meeting to order at 6:31 p.m. ROLL CALL Members present: Also present: Excused Absent: Eileen Evans; Jerry Foss; Tom Greenhalgh; Bruce Kelzenberg; Gary Mayer; David Payne; Marsha Stroik; Keith Windschitl, Recreation Director; Kevin Hansen, Public Works Director/City Engineer Liz Bray, Kay Stickler Kevin McDonald Absent: None APPROVAL CONSENT AGENDA Motion to approve consent agenda by Payne and second by Greenhalgh. All ayes, motion carded. LETTERS ANDREOUESTS REQUEST FOR SLIMMER YOUTH PROGRAM MURAl, Liz Bray discussed the proposal of creating a mural during one of the summer youth recreation programs. The mural would be done by a professional artist and paid for by the 21st Century grant. The mural theme would be the history of the City of Columbia Heights. The Commission discussed the location of the mural. Commission members felt it should be painted onto a canvas so that it could be moved around the City. Motion to approve the mural provided it be done inside a park building or on a canvas and that the project be paid by the 21st Century grant by Greenhalgh, second by Payne. All ayes, motion carried. PUBLIC HEARING FOR DNR GRANT APPLICATION FOR HUSET PARK Chairperson, Ilene Evans, informed the Commission of the public hearing for the DNR grant application for Huset Park. Public Works Director/City Engineer, Kevin Hansen discussed the improvements that are to be included in the grant application for Huset Park. The proposed plan has had community input from the Huset Neighborhood Association and the plan has been very well received by the community. Proposed redevelopment would better utilize the space PAGE 2 of Huset Park. Huset Park is the City's largest park at 30 acres. Financing has been the largest problem for this project. The total cost breakdown for this project is $2.5 to $3 million. Some of this project could get done from roadway improvements. These improvements would be completed with a phased in approach. The first phase of this project would cost $1.7 million. The date for these improvements to be started within Huset Park would be in 2006. Maximum grant application is $250,000. One of the items included in the first phase would be a walking trail. Some of the big-ticket items would not be included right away. Chairperson, Ilene Evans opened up the public hearing for the Huset Park Plan. Resident, Kay Stickler, Co-Chair of the Huset Neighborhood Association indicated that the neighborhood group has been very supportive of the Huset Park plan. She indicated that the new plan has many of the amenities that the group has wanted to see in Huset Park. Members she has shared the new plan with have been very happy to see it. Chairperson, Ilene Evans opened up the public heating to the Commission Members. Commission Member, Marsha Stroik asked why this would not be started until 2006. Public Works Director/City Engineer stated that some of these improvements would be done with the roadway improvements that would be done at this time. Commission Member, Dave Payne, asked about the park bench donation program. Public Works Director/City Engineer indicated the benches cost about $800 that is donated by the public. The City puts a plaque on each bench and does the installation. Motion to recommend application of the DNR grant for Huset Park and to apply for grant money in phases starting with phase one in 2005 by Payne, seconded by Greenhalgh. All ayes, motion carried. REPORTS RECREATION DIRECTOR Recreation Director, Keith Windschitl, informed the Commission that we are currently working on replacing the Clerk Typist II position and the Recreation Coordinator position. Recreation Director, Keith Windschitl, informed the Commission that we are working on the fees for park rental and fees for the neighborhood event wagon. We will continue working on this and bring a proposal back to the Commission. PAGE 3 PUBLIC WORKS DIRECTOR/CITY ENGINEER Public Works Director/City Engineer, informed the Commission that we closed the warming houses in the parks this year due to budget cuts and a Columbia Heights resident had opened the warming house at Ostrander Park this year for his hockey team to use. COMMISSION MEMBERS Commission Member, Tom Greenhalgh asked about getting lights at Prestemon Park before we lose Huset 5, the only adult field with lights. Recreation Director, Keith Windschitl indicated that new lights would cost approximately $60,000 to $70,000 to put on that field. It would be an asset to have this done prior to tearing up Huset Park. ADJOURNMENT Meeting adjourned at 7:45 p.m. Keith Windschitl, Recreation Director COLUMBIA HEIGHTS PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES April 5, 2005 The meeting was called to order by Vice-Chair, Patricia Sowada. Those members present were Nancy Hoium, Brace Kelzenberg, Patricia Sowada, Catherine Vesley, and Becky Loader. Barbara Miller was not at the meeting. It was moved, seconded, and passed to approve the minutes of the March 1, 2005, Board meeting as mailed. Bill list dated 3/14/05 was reviewed. It was moved, seconded and passed that they be paid. The accounting was reviewed. Old Business: 1. Retreat with Foundation Board will be held 9/10/05. The Foundation Board is exploring options for a location to hold the retreat. The Library Board will be updated when a location has been chosen. 2. Follow-up on the replacement of the stair treads to the lower level. The treads have been ordered; the installation will take 1 day. The fees will be paid out of the general fund. ILS update: a. The Board reviewed the March edition of the AnoKat newsletter. b. Stafftraining begins the week of March 4. The test server used for training will contain our own data. c. National Library Week, April 10 - 16, there will be a break in the training schedule for that week. New Business: 1. The goals and action plan documents were reviewed. This project was a goal determined by the City Council/staff session with Don Salverda. a. 5 yr. Capital assets plan was reviewed and prioritized. b. Revenue enhancement was discussed. 2. Article from Minnesota Cities concerning Municipal Broadband services was reviewed. 3. A donation of $300.00 from the Midwest Book_hunters was discussed. Thank you letter sent was reviewed. 4. Article in the March 24, Northeaster about the Polish Library was reviewed. The National Library Week Proclamation will be presented at the April 11 si City' Council' Meeting' at 7:00 p.m. Catherine Vesley and Patricia Sowada have volunteered to attend and accept the document from the Mayor. The Board was polled on whether to participate in the Heights Jamboree Parade this year. Everyone voted to participate. The parade will be held on Friday, June 24. Becky will retmxa the postcard to be included in the line up to Wally Locagz. A sign-up sheet will be posted for staff. Catherine Vesley volunteered the use of her vehicle again and Pat Sowada will provide the water. The Board was advised of the appointment of Lynette Thomson to the Library Board effective March 28. Ms. Thomson was not available for this meeting. She will be/ntroduced at the May 3, meeting. There being no further business the meeting was adjourned at 7:35 p.m. Respectfully submitted, nine M. Schmidt Secretary to the Library Board of Trustees. The City of Columbia Heights does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all City of Columbia Heights services, programs, and activities. CITY COUNCIL LETTER Meetin of April 25, 2005 AGENDA SECTION: Consent ORIGINATING DEPARTMENT CITY MANAGER NO. ,~-A- 3 POLICE APPROVA~,../,~/~/ ITEM: Transfer of Funds from General Fund to Police BY: Thomas M. Johnson ~,.~ BY: ~'/,//,/"~/,~,~,~ NO. Dept. Budget to Reimburse Overtime Fund DATE:6><J~ DATE: ~ ~ '" BACKGROUND During the past four months, the Police Department has been involved in off duty employment details handled through the department. These details were a security detail at Unique Thrift Store, Columbia Heights High School activities, and the daily three-hour security detail at the Middle School and High School. Since this type of off duty employment is handled through the department, officers have signed up and worked these details since January 1, 2005, and we have received a check from the following entities: Unique Tludft Stores $2,224.64, Columbia Heights High School activities $376.00, and Independent School District $2,796.50. According to the City Finance Director, this money is considered revelme and was placed in the City's General Fund. ANALYSIS/C ONCLUSION The Police Department is requesting that the City Council pass a motion requiring the $2,224.64 received from Unique Thrift Stores, $376.00 received from Columbia Heights High School activities, and the $2,796.50 collected from h~dependent School District #12 be returned to the 2005 Police Department budget, line #1020. RECOMMENDED MOTION: Move to transfer $2,224.64 received from Unique Thrift Stores, $376.00 received from Columbia Heights High School activities, and the $2,796.50 collected from Independent School District #13 from the General Fund to the Police Department 2005 budget under line #1020, police overtime. TMJ: mld 05-051 COUNCIL ACTION: 'City of Columbia Heights Police Department MEMO To: Chief Thomas Johnson From: Captain William J. Roddy Subject: Overtime Transfer Date: April 04, 2005 Attached is a list of the overtime re-imbursement received from January 1tt through April 7th, 2004. This is income from outside sources that has been paid to CHPD for services of our personnel. Please request transfer of these funds to our overtime account. Unique Thrift INVOICE # DATE AMOUNT 003 2-16-05 $1104.50 -007 3-02-05 1120.14 Columbia HeightsHighschool Activities INVOICE # DATE 001 1-26-05 004 3-02-05 AMOUNT $ 211.50 164.50 SchoolSecurity Detail INVOICE # DATE AMOUNT 002 2-16-05 $1527.50 006 3-02-05 1269.00 Total Amount to be transferred to OT Account $5397.14 INVOICE Columbia Heights Police Department Date: February 16. 2005 Invoice #: 2005-003 Customer Name: Address: Home Phone: Unique Thrift -Attn: Lee 2201 o/ Ave NE, Columbia Heights, MN 55421 Work Phone: 763-788-5250 Request for: 1 Police Officers for: January 2005 Tue. 01-04-05 1200-1600 Wi 4hrs Sat. 01-08-05 1500-1900 K.o 41ws Sat. 01-15-05 1530-1930 Ok 4hfs Mon. 01-17-05 1200-1530 Ok 3.Shrs Sat. 01-22-05 1_o0-19305~' . Sc 4hrs Sat. 01-2%05 153(0-I93{) Sc 4hfs BILLING INFORMATION Number of Officers: Hours: 23.5 2005 OT Wa,~,,e is $47.00 hr. Total Due: $1104.50 ,X lake checks payable to the ACity of Columbia Heights@. Please mail payment Io: City ~1 Ctllumbia Heights Police Deparm~ent, 559 Mill Street NE, Columbia Heights, MN 55421 Officer(s) on Duty: Amount Recei red: FOR DEPARTMENTAL USE ONLY  Off Duty: dP ,5'/'~d~ Date: DATE 02/16/05 Nasn ~ales, InC. INVOICE NO COMMENT 2005-003 AMOUNT DISCOUNT 1,104.50 .00 NET AMOUNT 1,104.50 /ox. oo. CHECK: 009691 03/01/05 City of Columbia Heights CHK TOTAL: 1,104.50 Nash Sales, Inc. 1387 Cope Ave. E; Maplewood, MN 55109 {651) 773-8077 *ONE THOUSAND ONE HUNDRED FOUR PAY City of Columbia Heights TO THE City of Col. Hgts Police Dept ORDER 559 Mill Street NE OF: Columbia Heights MN 55421 Anchor Bank North St. Paul, MN 75-882-960 5 0 CENTS DATE AMOUNT DOLLARS AND ~l"00qgq~.," I:Oqg. OOP. P. 251:q?qsohq,. INVOICE Columbia Heights Police Depar Date: Customer Name: Address: Home Phone: March 2, 2005 InvOice #: 2005-007 Unique Thrift -Attn: Daryl 2201 37th Ave NE, Columbia l~eights, MN 55421 Work Phone: 763-788-5250 Request for: 1 Police Officers for: February 2005 Tue. 02-01-05 1200-1600 Ni 4hrs Fri. 02-04-05 1715-1945 Ni 4hrs Sat~ 02-12-05 1500-1900 Sch 4hrs Sat. 02-19-05 1530-1930 Sch 4hrs Mon. 02-21-05 1230-1630 Sc 4hrs '(Premium Holiday Rate) Sat. 02-26-05 1200-1600 Sc 4hrs BILLING INFORMATION Number of Officers: 6 Hours: 18.5 Regular/~ Premium 2005 OT Wage is $47.00 hr. (Prem Rate is $62.66) Total Due: $1120.14 Make checks payable to the g. City of Columbia Heights@. Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421 Officer(s) on Duty: Amount Received: FOR DEPARTMENTAL USE ONLY Off Duty: /?~--.0. / 7' Date: CHECK: 009739 03/11/05 City of Columbia Heights CHK TOTAL: 1,120.14 PAY TO THE ORDER OF: Nash Sales, Inc. 1387 Cope Ave. E. Maplewood, MN 55109 (651) 773-8077 Anchor Bank No~h St. Paul, MN 75-882-960 OO9739 *ONE THOUSAND ONE HUNDRED TWENTY DOLLARS AND 14 CENTS DATE 03/ 1/05 City of Columbia Heights City of Col. Hgts Police Dept 559 Mill Street NE Columbia Heights MN 55421 AMOUNT ~***i 120 14' INVOICE Columbia Heights Police Department Date: January 26, 2005 Invoice 4/: 2005-001 Customer Name: Address: Home Phone: Attn: Betty Thomas Columbia Heights Highschool 1440 49th Ave NE, Col. Hgts. ~ 55421 Work Phone: Request for: I Police Officer for: School Dance (Y Teen Formal) 01-16-05 1930-2400 (4.50 hrs.) 1 Officer- L. Okerstrom 528-4602 NIOT]7.. 9.~1/5 rilllna Daf-- l~ ¢A"7 IIt//TJD BILLING INFORMATION Number of Officers: 1 Hours: 4.5 Wage is $4Z00 per hour. Total Due: $211.50 Make checks payable to the g. City of Columbia Heights0. Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421 Officer(s) on Duty: Amount Received: FOR DEPARTMENTAL USE ONLY Off Duty: ~f/~ ~ Date: ~D NO. 13 VENDOR NUMBER VENDOR NAME CHECK DATE CHECK NO. 08350 - 0 : CITY OF COLUMBIA HEIGHTS 03/23/05 00119962 DATE INVOICENUMBER DESCRIPTION P.O. NUMBER AMOUNT 03/22/05 2005-001 211.5C~ 03/22/05 2005-004 164.50 t TOTAL AMOUNT PAID T©: CITY OF COLUMBIA HEIGHTS PAID 376.00 POLICE DEPARTMENT 559 MILL STREET NE COLUMBIA HEIGHTS, ~ 55421 75-1592 INDEPENDENT SCHOOL DISTRICT NO. 13 ,-.~,,.~-- --I~b~"~' CHECK DATE CHECK NO. 1400-49TH AVENUE N.E. - COLUMBIA HEIGHTS, MINNESOTA 55421 3~ Third S~'e~t Nonhw~,st o3/ .3/o5 119962 PAY: TO THE ORDER OF: . *******376 Dollars 00 Cents CITY OF COLUMBIA HEIGHTS ATTN: POLICE DEPARTMENT 559 MILL STREET NE COLUMBIA HEIGHTS, MI~ 55421 CHECK AMOUNT $3?6.OO INVOICE Columbia Heights Police Department Date: March 2, 2005 Invoice #: 2005-004 Customer Name: Address: Home Phone: Attn: Betty Thomas Columbia Heights Highschool ~ 1440 49th Ave NE, Col. Hgts. MN 55421 Work Phone: 528-4602 Request for: 1 Police Officer for: School Dance (Student Council) 02-18-05 2015-2345 (3.50 hrs.) 1 Officer- Bonesteel BILLING INFORMATION Number of Officers: 1 Hours: 3.5 Wage is $47.00 per hour. Total Due: $164.50 Make checks payable to the g. City of Columbia Heights0. Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421 lSD NO. 13 VENDOR NUMBER VENDOR NAME CHECK DATE CHECK NO. 08350 - 0 : CITY OF COLUMBIA HEIGHTS 03/23/05 00119962 DATE INVOICE NUMBER DESCRIPTION P.O. NUMBER AMOUNT 03/22/05 ~005-001 211.50 03/22/05 ~005-004 ~ 164.50 TOTAL AMOUNT ~ID TO: CIT~ OF COLUMBIA HEIGHTS PAID POLICE DEPARTMENT 559 MILL STREET NE COLUMBIA HEIGHTS, ~ 55421 376.00 7~1592 INDEPENDENT SCHOOL DISTRICT NO. 13 ~" ~~~ 1400~9TH AVENUE N.E. ' CHECK DATE CHEC~ NO. 912 COLUMBIA HEIGHTS, MINNESOTA 55421 303 ~i~ street No.west East Grand Fo~, MN 56721 03/~3/0~ 119962 PAY: TO THE ORDER OF: *******376 Dollars 00 Cents CITY OF COLUMBIA HEIGHTS ATTN: POLICE DEPARTMENT 559 MILL STREET NE COLUMBIA HEIGHTS, MiNT 55421 CHECK AMOUNT $376.00 Date: INVOICE Columbia Heights Police Department February 16, 2005 Invoice #: 2005-002 Customer Name: Address: Home Phone: Independent Sclnool District #13 1440 49th Ave NE, Col. Hgts. MN 55421 Work Phone: (Afternoon School Security Detail -January 2005)' Attn: Finance Department Request for: 1 Week 1- Jain. 3-7 Week 2- Jain. t0-14 Week 3- Jan. 19-21 Week 4- Jan. 24-27 Jan. 28 Week 5-- Jan. 31-Feb 4 Police Officer t'or: Afternoon School Detail 5 days x 1.51ws @ OT Rate 4 days x 1.51nrs @ OT Rate (no officer on 1/14/05) 3 clays x 1.5hrs @ OT Rate 4 clays x 1.51nrs @ OT Rate I partial day x lint @ OT Rate 5 clays x 1.51nrs @ OT Rate Total: $ 352.50 $ 282.00 $211.50 $282.00 $ 47.OO $ 352.50 Number of Officers: 23 BILLING INFORMATION Hours: 32.5 *2005 OT Wctge Rate is $47.00 per hour. Total Due: $1527.50 Nl:tkc checks payable to the ACity of Columbia Heights@. Please mail payment to: Cil.X ~1( Ct>luntbia Heights Police Deparm~ent, 559 Mill Street NE, Columbia Heights, MN 55421 Officer(s) on Duty: Arnount Recei red: FOR DEPARTMENTAL USE ONLY .ff[,~,~, ¢ OffDutY:Date: ~'~ iSD NO. 13 VENDCR NUMBER , ~.,I~R NAME 08350 - 0 : CITY OF COLUMBIA HEIGHTS CHECK DATE £,~EC:-, ',C 02/24/05 00119481 DATE INVOICENUMBER DESCRIPTION P.O. NUMBER :.:CUNT 02/22/05 t004-037 02/22/05 !005-002 RECE(VED 675.00 527 50 TOTAL AFv]OUNT CITY OF COLUMBIA HEIGHTS PAID POLICE DEP.~TMENT 559 MILL STREET NE COLUq~BiA HEIGHTS, ~ 55421 2,202.50 INDEPENDENT SCHOOL DISTRICT NO. 13 1400-'~9TH AVENUE N.E. COLUMBIA HEIGHTS, MINNESOTA 55421 bank. CHECK DATE CHECK 303 Third Streel Northwest ~as'G,,n~o,~$,~N£~Y21 02/2~_/05 119481 ****''2,202 Dollars 50 Cents TO THE ORDER OF: CITY OF COLUMBIA HEIGHTS ATTN: POLICE DEP~qTME~ 559 MILL STREET NE COLUMBIA HEIGHTS, ~-~ 55421 CHECK AMOUNT $2,202.50 7S-1592 912 Date: INVOICE Columbia Heights Police Department March 2, 2005 Invoice #: 2005-006 Customer Name: Address: Home Phone: Independent School District #13 1440 49th Ave NE, Col. Hgts. MN 55421 Work Phone: (Afternoon School Security Detail - February 2005) Attn: Finance Department Request for: 1 Week 1- Feb. 7-11 Week 2- Feb. 14-18 Weeic3- Feb. 22-25 Week 4- Feb. 28.Mar4 Police Officer for: Afternoon School Detail 5days x 1.5hrs @ OT Rate 4days x 1.5hrs @ OT Rate (no officer on 1/18/05) 4 days x 1.5hrs @ OT Rate 5 days x 1.5hrs @ OT Rate Total: $ 352.50 $ 282.00 $282.00 $ 352.50 $1269.00 BILLING INFORMATION Number of Officers: 18 Hours: 27 r *2005 OT Wage Rate is $47.00 per hour. Total Due: $1269.00 Make checks payable to the ACity of Columbia Heights0. Please mail payment to: City of Columbia Heights Police Department, 559 Mill Street NE, Columbia Heights, MN 55421 Officer(s) on Duty: Amount Received: D rmRr3 rNr/tL ONLr Off Duty: Date: D NO. 13 VENDOR NUMBER VENDOR NA/vIE CHECK DATE CHECK NO. 08350 - 0 : CITY OF COLUMBIA HEIGHTS 03/17/05 00119811 DATE INVOICE NUMBER DESCRIPTION P.O. NUMBER AMOUNT 03/11/05 2005-006 1,269.00 /o/. 0o. ¢ &o/. "" TOTAL AMOUNT PAID ¥O: CITY OF COLUMBIA HEIGHTS PAID 1,269.00 POLICE DEPARTMENT 559 MILL STREET NE COLUMBIA HEIGHTS, MN 55421 75-1592 ,DEPENDENT SCHOOL DISTRICT NO.13 -..--- --rr~bank. CHECK DATE CHECK NO. 9~2 1400-49TH AVENUE N.E. COLUMBIA HEIGHTS, MINNESOTA 55421 303 Third Street Northwest East Grand Forks, MN 56721 03/1'7/05 119811 PAY: TO THE ORDER OF: *****'1,269 Dollars 00 Cents CITY OF COLUMBIA HEIGHTS ATTN: POLICE DEPARTMENT 559 MILL STREET NE COLUMBIA HEIGHTS, MN 55421 CHECK AMOUNT $1,269.00 CITY COUNCIL LETTER Meeting of: 4/25/05 AGENDA SECTION: CONSENT AGENDA ORIGINATING DEPARTMENT: CITY MANAGER 5-- A- 4 PUBLIC WORKS ITEM: AUTHORIZATION TO SEEK PROPOSALS FOR BY: K. Hanse~'~ ,,~.~nv BY~"~~~~ PROFESSIONAL SERVICES FOR MISCELLANEOUS DATE: 4/20/~ DATE:~ ~/ /~ ~'/~/' REPAIRS TO THE WATER TOWER Background: In 2003, City staff had an interioffexterior inspection conducted on the City's Water Tower. This is a recommended practice to be conducted approximately every 5 years to analyze and ensure the integrity of the structural condition and coatings of the steel tank. A copy of that report is attached for reference. The City's only Water Tower is a 250,000-gallon single pedestal, welded steel design located at 4700 Stinson Boulevard. The last major renovation was in 1996 when the interior and exterior were repaired and recoated with a lead free epoxy. Based upon the inspection report, major renovation is not required at this time, but spot or miscellaneous repairs to the coatings and structural should be made to continue the life of the interior/exterior coatings for another 12-15 years. An update of the estimate of cost for the recommended repairs is in the $45,000 to $50,000 range. Analysis/Conclusions: Staff is not anticipating any work to be conducted in 2005, but only requesting preparation of plans and specifications at this time. The industry currently has a 12-15 month lead-time from bidding to work initiation. The plans and specifications require a certified coating engineer (NACE) and registered structural engineer, in addition to field inspections. City staff budgeted this item in the 2005 Public Works Water Construction budget. Due to the lead-time from bidding to getting a contractor to perform the work, staff is recommending to re-budget this item again in the 2006 Water Construction budget for construction with engineering services for design funded in the 2005 budget. Recommended Motion: Move to authorize staff to seek proposals for design and inspection services for Miscellaneous Repairs to the City's Water Tower. Attachment: Inspection Report Council Action INSPECTION REPORT 250,000 GALLON SINGLE PEDESTAL SPHEROID STINSON BLVD, TOWER CITY OF COLUMBIA HEIGHTS KCI PROJECT NO. 03MN022 By KoLLMER CONSULTANTS, INC. 7494 253rd Avenue NE Stacy, MN 55079 (651) 462-7266 :' (65'1) 462-3249 [fax] Report prepared by: Robert E. Kollmer Certified NACE International Coatings Inspector No. 1291 I hereby certify that this inspection 'report was prepared by me or under my . direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. RegistratiOn No_. 18551 City of Columbia Heights 250 MG Single Pedestal Spheroid KCI Project No. 03MN022 Page ii TABLE OF CONTENTS i Title Page .................................................................................................................................... Table of Contents ....................................................................................................................... ii 1 1.0 Tank Data ....................................................................................................................... 2.0 Summary ......................................................................................................................... 2 3.0 4.0 2.1 Structural Evaluation ............................................................................................. 2 2.2 Coating Evaluation ............................................................................................... 2 2.3 Repair and Reconditioning Cost Estimate ........................................................... 3 2.4 Remaining Tank Life ............................................................................................ 3 Recommendations ................................................ ' ......................................................... 4 3.1 Interior Structural ................. ~ ................. .................................... : ......................... 4 3.2 Interior Wet Coating ............................................................................................ 4 3.3 Cathodic Protection System ................................................................................. 4 3.4 Interior Dry Coating ............................................................................................. 4 3.5 Exterior Structural ................................................................................................ 5 3.6 .Exterior Coating ................................................................................................... 6 Inspection and Evaluation Methods ................................................................................. 7 4.1 Scope .................................................................................................................. 7 4.2 Evaluation Techniques ........................................................................................ 7 Appendix A: Appendix B: Appendix C: Phptographs Drawings Surface Preparation Requirements City of Columbia Heights 250 MG Single Pedestal Spheroid KCI Project No. 03MN022 Page I 1.0 TANK DATA KCl Project No.: 03MN022 K¢I Proposal No 03-035 Customer: City of Columbia Heiqhts Phone: 763-706-3700 Street/City/State/Zip: 637 38th Avenue NE, Columbia Heiqhts, MN. 55421 Customer Contact: Sean Johnson Tank Owner: City of Columbia Heiqhts Phone: 763-706-3706 Tank Owner Contact: Kevin Hansen P.E. Director of Public Works / City En.qineer Owner's Tank Designation: Stinson Blvd. Sinqle Pedestal Tank Description: Sin.qle Pedestal 250,000 Gallon Tank Location (Street/City/State/Zip): 4700Stinson Blvd., Columbia Heiqhts, MN. 55421 Purpose of Inspection: Tank structural examination and interior & exterior coatinq evaluation. Date of Inspection: May 7, 2003 Inspected By: Robert J. Kollmer NACE #5191, & Brian McCarthy Type of Inspection'. KCI Standard Existinq Steel Water Storaqe Tank Inspection Manufacturer: CBI Serial No.: 5-4000 Capacity: 250,000 Gallon Type of Construction: Number and Size of Pilasters/Support Columns: Tank Diameter: Height: Height to: Type of Access to Tank Interior: Roof Manwa¥ Tank Construction Drawings:. Yes Previous InSpection Records: Yes / AEC Construction Date: Design Code: AWWA D-100 1975 Welded Yes One Riveted Overall HWL 106.75 Shell/Balcony N/A LWL 76.75 Date Last Coated Coating Contractor Surface Preparation Paint System Paint Manufacturer Lab Lead Test Paint Chips Interior Dry EXISTING COATING INFORMATION INTERIOR 1996 TMI Coatinqs SSPC-SP 10 Epoxy Tnemec No No EXTERIOR 1996 TMI Coatinqs SSPC-SP 6 Epoxy Tnemec No City of Columbia Heights 250 MG Single Pedestal Spheroid KCI Project No. 03MN022 Page 2 2.O SUMMARY 2.1 Structural Evaluation Based on the inspection data, it appears that Some miscellaneous structural modifications and repairs are required. 2.2 Coating Evaluation 2.2.1 Lead Content Analysis The total lead content of the interior and exterior coatings was not analyzed. At the time this tower was reconditioned in 1996, the coating manufacturer submitted a letter stating that their coatings were certified as lead' free. Therefore, neither the interior wet, nor exterior coatings are classified as lead-based paint. Removal of non-lead based paint must be performed in accordance with applicable local, State and Federal regulations. Repair specifications must include provisions for full containment and/or the implementation of vacuum recovery must be employed during exterior spot repairing. 2.2.2 Interior Coatinq Based on our evaluation, overall the interior coating is in good condition with only two (2) to four (4) percent coating failures below the high water level (HWL) and one (1) t° (2) percent coating failures above the HWL The coating is repairable and.should be repaired within two (2) years, if the tank coating is properly repaired, it~uu~u' ...... IJ~UV~U~'"- an additional twelve (12) to fifteen (15) years of additional'service. See photos in Appendix A. 2.2.3 Exterior Coating The tank was last coated in 1996. The coating is in good condition and requires only minor repairs. If coating repairs are completed within two (2) years, the coating should provide an additional eight (8) to ten (10) additional years of service. NOTE: It is more cost effective to do the interiodexterior structural repairs, and coating repairs at the same time. City of Columbia Heights 250 MG Single Pedestal Spheroid KCI Project No. 03MN022 Page 3 2.3 2.4 Repair and Reconditioning Cost Estimate The cost of structural repairs and of simultaneously repairing the interior and exterior coatings are estimated at $33,900. This estimate is based on current pricing. In order to obtain competitive bids the project should be bid nine (9) to twelve (12) months prior to the scheduled start date. An experienced coating contractor with the proper crew and equipment should be able to complete the project in three (3) weeks. Remaining Tank Life Based on the inspection data, it appears that, if the recommended struCtural repairs and coating repairs are completed .within the next I to 2 years, and inspected regularly, the tank is satisfactory for continued service. The repairs on the interior and exterior, if applied and maintained properly, should last an additional twelve (12) to fifteen (15) years. City of Columbia Heights 250 MG Single Pedestal Spheroid. KCl Project No. 03MN022 Page 4 3.0 RECOMMENDATIONS The photographs referred to in this section are in Appendix A. All drawings are found in Appendix B. The surface preparation reqUirements for all repairs as well as the requirements for welding are described in Appendix C. Based on the evaluation of the inspection data, the following are our recommendations: 3.1 Interior Structural 3.2 3.3 3,4 3.1.1 The gap between the dry well tube and the dry well tube collar need to be completely sealed by installing foam backing and epoxy caulk in the opening. This will prevent any further severe corrosion in between the plates which are not accessible with a pai.nt brush. See photo # 2. 3.1.2 Replace the 12 x 18 inch'oval gasket on the manway in the drywall tube and the 24 inch diameter manway in the bowl plates. See photo # 3. 3.1.3 Replace the insulation on the inlet/out pipe and install an aluminum covering over the insulation. See photo # 4. Interior Wet Coating 3.2.1 Overall, the interior coating is in good condition with only 2 to 4 percent coating failures below the High Water Line (HWL) and I t° 2 percent coating failure above the HWL The coating is repairable and should be repaired within two (2) years. See photos 5 through 13. 3.2.2 After structural modifications are completed, spot repair all areas of damaged coating' and existing coating failures with a light-colored polyamide epoxy system. Cathodic Protection System '3.3.1 The reservoir does not have a Cathodic Protection system. Although this is considered an inexpensive form of interior coating protection, it may not be required if the coating is repaired and applied properly. The cost of a Cathodic Protection System is not included in the Engineer's Cost Estimate. Interior Dry Coating 3.4.1 Remove the insulation from the inlet/outlet pipe. Inspect the pipe for corrosion and coating failures. Complete any repairs as needed, then install new foam insulati°n With an aluminum jacket from"the'vaive pit to the tank bowl. See photo CfA. City of Columbia Heights 250 MG Single Pedestal Spheroid KCl Project No. 03MN022 Page 5 3.5 3.4.2 Exterior 3.5.1 3.5.2 3.5.3 3.5.4 3.5.5 3.5.6 3.5.7 3.5.8 3.5.9 The interior dry coating is in good to fair condition. There are random locations of coating failures and pinhole rusting that should be repaired. If coating is repaired within the next two (2) years, it should provide an additional ten.(10) to fifteen (15) years. See photos 14 and 15. Structural Install one (1), 24-inch diameter round, hinged roof manway, outside the handrail, approximately 180 degrees from the existing roof manway. See photo #16 for a typical AWWA style hinged roof manway. This will provide additional ventilation during the interior surface preparation and coating, and should bring the tank into compliance with OSHA Confined Space Entry Requirements. To prevent trespassing, install a padlock on the roof access manway. The cost of a new lock is not included in the Engineering Cost Estimate. Reattach the existing vent screen with a corrosion-resistant, heavy-duty metal banding. The existing vent screen has plastic zip ties holding the screen in place on the exterior of the vent. See photo #17. The antenna coax penetrations in the roof of the tank have foam insulation sealing the gaps around them. Birds have removed a large portion of this insulation. See photo #18. Fill in the existing gaps with a better performing sealer. Edge weld the 6" x 6" antenna bracket base plates that were stud welded to the tank roof. See photos 19 and 20. Stud welding has been known to have a high failure rate when not welded by qualified welders. The existing obstruction light globes are not secured to the light fixtures. They could possibly be blown off under the right windy conditions. Install missing fasteners onto aviation obstruction light globes to insure they are secured. Install an OSHA-approved ladder safety climb device on the interior dry ladder. See photo # 21. Install a rubberized cover over, the existing unused coax penetration in the bottom belt portion of the tank. See photo #22. Remove loose, cracked and spalled grout and concrete under the base plates of the support columns. Repair using non-shrink 3000 PSI grout. See photo #23. City of Columbia Heights 250 MG Single Pedestal Spheroid KCI Project No. 03MN022 Page 6 ~ 3.6 Exterior Coating ~i ~.~i-i -I~-;pp~;rs--t~at th;~t;'r~k w~;-la--~i c--o;ted-in 1-~96.-'~--;xt~-rior-co-a~i~ng i~ ....... i in good condition and requires only minor repairs at random locations -' on the roof, shell, and the dry riser column. The spot repair areas shall " Ilt be given one good coat of epoxy primer and one coat of epoxy 11 urethane finish. To be effective, the exterior coating repairs should be ~ done within the next one to two (2) years. See photos 24 through 28. II 3.6.2 After structural repairs are completed, the spot repair surfaces should · be abrasive blasted and the coabng replaced w~th a hght colored · polyamide epoxy primer and match the existing epoxy urethane finish 11 coating system. · : City of Columbia Heights 250 MG Single Pedestal Spheroid KCI Project No. 03MN022 Page 7 4.0 INSPECTION AND EVALUATION METHODS 4.1 Scope 4.1.1 4.1.2 The tank was evaluated on the interior and exterior in conformance with the following: a. KCl Proposal No. 03-035. General guide lines of AWWA Standard D101, "Inspecting and Repairing Steel Water Tanks, Standpipes, Reservoirs, and Elevated Tanks for Water Storage." KCl "Procedures for Inspection of Existing Steel Water Storage Tanks". The inspection of the base metal and of the coating on all interior and exterior surfaces was limited to areas accessible without scaffolding or special rigging. In addition, where possible, the base metal and the coating on the interior wet surfaces were examined from a rubber raft while the tank was being drained. 4.1.3 No structural analysis was done to determine if the tank design complies with the AWWA D100-96 Standard for "Welded Steel Tanks for Water Storage." However, any observed non-conformance to the AWWA D100-96 standard is noted in this report. 4.1.4 Although compliance with OSHA regulations was not a part of this inspection, any unsafe conditions or violations of current OSHA regulations which were observed are noted in this report. 4.2 Evaluation Techniques 4.2.1 Site The tank site was visually examined for proper drainage away from the tank and for conditions affecting access and exterior repairs. In addition, the following tank site information was obtained, as applicable. Site dimensions: distance to fences, power lines, owner buildings, public property, private property/buildings, school/playgrounds, public parks and other property. 4.2.2 Foundations The tank concrete foundation was visually examined for cracks, spalling, condition of grout, indications of distress/settlement, and elevation above grade. City of Columbia Heights 250 MG Single Pedestal Spheroid KCl Project No. 03MN022 Page 8 4.2.3 Coating Thickness 4.2.4 4.2.5 4.2.6 Interior and exterior coatings, where accessible were tested in accordance with Steel Structures Painting Council SSPC-PA2-82 "Measurement of Dry Film Thickness with Magnetic Gages," using PosiTector-2000/Quantix 2200 Type 2, fixed probe, magnet flux gages. Coating Adhesion Adhesion testing of the coating to the steel was performed by ASTM D3359: Shear Adhesion Test, Measuring Adhesion by Tape Test. In addition, a subjective coating adhesion evaluation was performed using a pen knife. Coating Cure The cure of the interior wet coating was cure evaluated by the manufacturer's recommended field method. Coatinq Serviceability The estimated remaining coating life or serviceability evaluation was performed using a wide variety of inspection instruments such as dry film thickness gauge, pen knife, Tooke gauge, adhesion tester(s), and 30x microscope. The instrument inspection was combin, ed with a thorough, total, close visual inspection of all accessible areas of the interior coating for holidays (misses), skips, runs, sags, surface contaminants, overspray, dry spray, poor coating cohesion, inter-coat deiamination, loss of adhesion to the substrate, condition of the steel underneath the coating, and any other objectionable defects for the service required. CITY COUNCIL LETTER Meeting of: 4/25/05 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY' MANAGER NO: ~-'-.-/~7 -~~-'- PUBLIC WORKS,..,,,.,, , --~ ITEM: AUTHORIZATION TO SEEK BIDS FORNEW BY: K. Hans¢.~ ..~, ,--~ BY: HIGH PRESSURE WATER JETTER TRUCK TO DATE 4/20/0.~~--''~ DATE: REPLACE UNIT gl 90A Background: Unit #190A was purchased new in 1987, for $12,953 with a projected life expectancy of 20 years. Unit gl 90A sewer rodding machine, replaced an older sewer rodding machine and was mounted on the same truck., a 1964, Ford 3,5 ton 4x4. In 1996, a new Ford F350, 2x4, one ton chassis was purchased to carry Unit #190A, for $15,914 with a projected life expectancy of 15 years. Unit # 190A has been used as the primary piece of equipment to root saw sanitary sewer lines and clear blockages that may occur. Unit #190A is 18 years old and maintenance and repair records indicate that $13,765 has been spent on Unit #190A since 2000. In 2004, the first full year of increased sanitary sewer maintenance approximately $12,000 was spent for replacing sewer rod and cleaning tools. The Shop Supervisor has rated the condition Unit #190A as poor. Unit #190A has been reconditioned 3 times and would need to be reconditioned again in the near future. Parts delivery has taken as long as 2 to 3 weeks. The 2005 Sanitary Sewer Capital Equipment Replacement budget has allocated $130,000 for the replacement of Unit gl 90A Analysis/Conclusions: Following the significant backups in 2003, and at the recommendation of the League of Minnesota Cities Insurance Trust (LMCIT), staff developed a model Sanitary Sewer Maintenance Policy that requires Public Works to clean all of the sanitary sewer lines that have a history of back up (trouble lines) on an annual basis and the remainder of the city on a three-year repeating cycle. This represented a significant increase in annual sanitary sewer maintenance. To meet the demands of the City's current sewer maintenance efforts and minimize the number of backups, it is necessary to update equipment and operational procedures to meet the increased demands on city crews. The use of Unit #190A requires employees to repeatedly lift the stainless steel heavy rod and guide hose to position the cleaning tool in the sanitary sewer line. None of this lifting can be done using proper lifting technique and therefore exposes employees to possible serious back and shoulder injury. Unit #190A has a great deal of down time due to sewer rod failure. The sewer rods become brittle with use and repeatedly break. Broken or bent rod replacement exposes employees to possible serious injury when repairs are made. COUNCIL ACTION: CITY COUNCIL LETTER Meeting of: 4/25/05 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER NO: PUBLIC WORKS ITEM: AUTHORIZATION TO SEEK BIDS FOR NEW BY: K. Hansen BY: HIGH PRESSURE WATER JETTER TRUCK TO DATE 4/20/05 DATE: REPLACE UNIT #190A Continued - Page 2 Additionally, our NPDES Phase II permit now requires many of the same maintenance activities we perform in our sanitary sewer operation, i.e., cleaning of our storm lines! After carefully reviewing current and future sanitary and storm sewer maintenance requirements, manpower, operator safety and sewer cleaning equipment that is available for purchase in 2005, Public Works staff has the following recommendations: 1. Replace Unit #190A with (1) one High Pressure Water Jetter Truck Mounted. This unit is capable of root sawing, removing grit, clearing blockages, thawing frozen lines, and washing down manholes. It also provides the operator with the highest level of safety and ergonomic design available at this time. 2. Dispose of Unit #190A by means of auction or junk as vendors have indicated they would not take a trade-in because the unit is obsolete and has little or no value. 3. The existing chassis cannot support the new Jetter unit. Therefore, Staffrecommends to retain Unit #190 as follows: Convert the 1996 Ford F350 2x4 one ton chassis into one, or possibly both of the following uses: a. Flat bed truck equipped with a lift gate for use in repairing storm sewer catch basins. b. Wood chip truck, used to tow the wood chipper during tree trimming operations. Recommended Motion: Move to authorize staffto seek bids for (1) one new High Pressure Water Jetter Truck Mounted, to replace Unit #190A: 1987 Sereco Truck Mounted Sewer Rodding Machine. KH:jb Attachment: Photo COUNCIL ACTION: 'vL_ Vactor "---:-- :- " ~ ~ " ' gui · ,,c vaunjet ,s the perfect macmne forraster, safer response to t~loclcages, as well as re ar preventive line maintenance. A single operator can operate the Ramjet and get the job done quicldy and effectively. With your choice of hose reel locations, unique productivity-enhancing options and a variety of accessories, the Ramjet can be configured to exactly match your needs. {~ Available Vactor Jet Rodder Pump Choose the exdusive Vactor Jet Rodder pump with jack-hammer action that scours pipes dean. Multiple pump flow available. Triplex pump also available. Choice of Front or Traditional Rear Hose Reel Choose the hose reel location that matches your applications. Front mount provides a safe "between the headlights" workstation. Telescoping, Rotating Hose Reel (front mount only/optional) Telescopes and rotates for easy operator setup in a multitude of applications. Allows deaning of multiple inlets and reduces hose damage due to misalignment. Auto-wind Hose Guide (optional) Allows hands-free operation from the control panel, preventing hose from tan- gling as it is rewound. Standard on the rear mount optional on the front mount. Stainless Steel Water Tank More dttrable than tanks made of steel or plastic material. Provides years of rust-free service; prevents cracking in cold weather. Available in three capacities Drive Options Drive options indude hydrostatic, direct drive PTO or auxiliary diesel engine. Genuine Vactor Quality & Service Designed, bulk and backed by the world's #1 sewer deaner manufacturer. Includes technical support via toll-free 24-hour hofline. Configurations : ' Model/Drive System Pump Hose Reel Location Shroud GPM Available F (hydraulic PTO) Vactor Front (standard) Not available 60/80/100 V (hydraulic PTO) : Vactor Rear' - ' 'Standard 60/80/100 , D:(diesel) - . .. .Triplex'; Reef... .... :- Standard 65~80 'P.(~,~,~ct &ire pTo) Triplex 'Rear ' . Standard 65/80 Water Tank Size 1500/200012500 gal 1500(2000 1500/2000';gal 1500[2000 gal F.x, mple: A Model V8020 has a Vaster pump, rear mounted reel, pump rated at 80 gallons per minute and a 2000 gall~ ~ate~ [ank.' .:. Note: 2000+ gallon water systems require a tandem axle chassis. g e n e r i'] S p':~ c'l fi c a t i0 ifi )'i.i-..: -Wa~er p~p '-:.i:..-.:.(:.. ' Wash dowffequiPment ..,:. ~..in..y-sm~n~r (Va=or pump ~ply) ~: .: .Ha~d~,,:.f~ith 35 ~, x 1/2 h. hose"" ] wa~"~ef~ve -":'.:'. :.." :~ "'.-.'. ' E,g~e/m~e~e at operatgr smfi0n .: .7." ~ h=O "-" : ' - ,'.;:~!~ . - : · ' = ... ? ' .<::." '.. ' ". 'Water ~ . . · .#304 st, inles~'steel, 10 gauge' With 3/16 in. end plates High strehgth elliptical design · . Stainless steel baJ~les :.-.,:. .... · .24 in.'~g..,inspecti0n port 4 in. air gap with anti-sPlash'valve · 25 ft. x 2-1/2 in. v~ater fill hose with couplers · 2 in. drain valve at rear of unit · Water level sight gauge · Ladder on tank (curbside) Storage · Tool tra5 curbside and streetsid~ ' , Security door with canopy at rear- (shrouded units only) · Weatherproof toolbox (36 in. x 18 in. x 18 in.) · Midshif~ connection with front reel Your Vactor Dealer is: Mac Queen Equipment, Inc. 595 Aldine Street St. Paul, Minnesota 55104 (651) 645-5726 1-800-832-6417 www. macqueeneq.com Specific at. ions subject to change without notice. Vector~ and Jar Redder® are registered trademarks of Vautor Manufacturing. Effective 8/99 P/N OOO55B Printed in U.S.A. ©1999 Vector Manufacturing, inc. Standard accessories :" ":" '"' ' ' ' "= '. "'" ".i :~.-, ' - , ,.':'~': :~!:i' - - - Rear Mounted Hose Reel ..:, 30° Sanitary nozzle ,. 15° sand nozzle '!!:' ..' 5 "'~.' :. ":i. :':"°1800 ~. (244 m) ho~i:i~pacity '~ Flexible hose guide '! '-."'5:: (::'~ ']7.(' 7':: '~' p-:.-'as-e ]'ipe s mby i ::":;i)~ :..:-':!' :.c:':'..': (!~ia:~a:~_d.e..(~da~d)..~(.'.::~,.'' '.;,. :· .~%'..;......: :?~-&,.'.~v':.,':: ,. ' · Rota~g rekl N ~eu'of.~ed red ~ s~oud :"' '"';' · ' Jetter Operations, Parts Mangal ' Hydrant wrench Lighting and paint · D.O.T. lighting system · White enamel Op o s · Dual fill system · Winter padmge (air purge, ~eckcula- tion system) :, . ....i'~Fron't ::MOunted Hose' Reel · Tele~coping~ [ptafing design [~le~sc0p~s i~..i~..(3:,8!, mm), roui~'~70°.:: · ·600 fr. (183 m) hose capacity · Engage/disengage ar operator station . Auto-wind guide (optional) : Warranty The Vactor Ramjet is warranted against defects in material or workmanship for a period of 12 months from the date of delivery tq the original purchaser; with a 10 year warranty on the water ~ank. Optional extended warranty packages are available. Consult your Vector dealer for complete warranty information. VACTOR Vactor Manufacturing, Inc. ' Subsidiary of Federal Signal Corporation 1621 South Illinois Street Streatar, Illinois, U.S.A. 61364 · (815) 672-3171 Phone (815) 672-2779 Fax www.vactor, com CITY COUNCIL LETTER MEETING OF: APRIL 25, 2005 AGENDA SECTION: ORIGINATING DEPT: CITY MANAGER NO: 3~-/~-~o FINANCE Z]' /~ APPROVAL ITEM: RESOLUTION ESTABLISHING A BY: LINDA MAGE ~ a, ~/f/,w PUBLIC PURPOSE EXPENDITURE POLICY WILLIAM ELRIT~.~ NO: DATE: 04/14/2005 In July of 2002 the State Auditor's office issued an investigative report on the City of Brooklyn Park questioning various spending practices related to public purpose spending and the use of public funds. As a follow-up to that, in August of 2002, the League of Minnesota Cities issued an eight-page memorandum offering suggestions of what cities should do to define public purpose spending. As part of the City's 2003 annual audit, our auditing firm, Tautges, Redpath, Ltd., recommended that the City consider creating a public purpose expenditure policy to detem~ine allowable City expenditures. The bottom line of this is that city councils should adopt a public purpose expenditure policy clearly defining that employee benefits meet public purpose expenditure guidelines. The attached resolution establishes a public purpose expenditure policy for the City of Columbia Heights. It should be noted that the expenses covered by this resolution have been incurred on a regular basis by the City of Columbia Heights for many years. This resolution simply defines the expenses as having a public purpose. Work Session of April 19, 2005 At this work session there was a brief discussion regarding the Employee Recognition program that the City Council adopted in 1984. Attached is an excerpt from the November 19, 1984 city council meeting that shows the motion adopting the Employee Recognition program. There also was a question at the work session regarding the amount of money that is spent each year on items covered by this resolution. The employee annual holiday luncheon in December costs approximately $2,300. The cost for pins and awards for the annual employee recognition is about $2,000 per year. In the area of volunteers, the recognition of the police reserves, who are unpaid volunteers, runs from $1,500 to $3,000 per year. This is one function that has been greatly reduced in recent years. Another recognition event is for commission and board members who generally have an annual dinner in appreciation of their volunteerism. These dinners run between $300 and $600 each for each group that has a dinner. Them are also smaller expenses included in this program such as providing cake and coffee for retirement parties and things of this nature. RECOMMENDED MOTION: Move to waive the reading of Resolution 2005-21 there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2005-21 being a resolution establishing a public purpose expenditure policy. WE:sms 0504142COUNCIL Attachments COUNCIL ACTION: RESOLUTION NO. 2005 - 21 BEING A RESOLUTION ESTABLISHING A PUBLIC PURPOSE EXPENDITURE POLICY WHEREAS, the City of Columbia Heights recognizes that in the current work environment employee job satisfaction and productivity depends on more than just the salary an employee receives; and WHEREAS, all employee benefits are basically a form of employee compensation that like all other forms are designed to attract, retain and motivate employees; and WHEREAS, the City concludes that expenditures for employee events, including food at employee meetings, in reality, have as their primary purpose, the creation of a more productive work force that better serves the needs of the citizens of Columbia Heights; and WHEREAS, the City has determined that monies spent on such events are additional forms of compensation to all employees; and WHEREAS, employees have a reasonable understanding and expectation that if they are performing their j ob, they are earning the right to attend the employee events. NOW, THEREFORE, BE IT RESOLVED that the City of Columbia Heights has detenuined that expenditures for meals, beverages and employee events shall be considered a compensation benefit that meets public purpose expenditure guidelines. BE IT FURTHER RESOLVED that those expenditures for memberships and dues for professional and community organizations, when the purpose is to promote or improve the City's interests, are public purpose expenditures. FIF. IT FI IRTI-tF.R ~FSC~LVED thnt arnnlaxr~ anrl x,al,,nt~,- .... 5 .......... pw~*awo promote increased productivity, motivate employees, or acknowledge employees and volunteers for their service to the citizens of Columbia Heights are public pu¢ose expenditures. BE IT FURTHER RESOLVED that the City Council believes it is important to provide recognition of traumatic or celebratory occasions that occur in the lives of employees, appointees, and elected officials, and as such, expenditures for these events meet public purpose expenditure guidelines. BE IT FURTHER RESOLVED that the City Council in the City of Columbia Heights, Minnesota authorizes the City Manager to expend budgeted funds for the above-referenced public purpose events. Passed this . day of ., 2005 Offered by: Seconded by: Roll Call: Patricia Muscovitz, Deputy City Clerk Mayor Gary L. Peterson League of Minnesota Cities 145 University Avenue West, St. Paul, MN 55103-2044 (651) 281-1200 · (800) 925-1122 Fax: (651) 281-1299 · TDD: (651) 281-1290 www. lmnc.org August 1, 2002 TO: FROM: 1~: City Managers, Administrators, and Clerks Tom Grundhoefer, LMC General Counsel Issues arising out of July 17, 2002 State Auditor Investigative Report to the City of Brooklyn Park Introduction The Office of the State Auditor (OSA) recently issued a report "questioning" various spending practices of the City of Brooklyn Park. Since the report was issued, the League has had a number of calls from city officials asking our reaction to some of the issties discussed in the report. It is our sense that some of the practices addressed by the OSA may be common in other cities. Accordingly, we thought it might be helpful for the League to put in writing some of our thoughts regarding certain issued addressed by the OSA. At the outset, we want to make clear that this memo does not deal with all of the matters raised disregard the observations made by the OSA. As always, decisions about ciW spending policies and practices are largely a ma~er of local concern and ought to be thought~dly discussed and analyzed at the ciW council level. In addition, because many of the issues fall into what might be considered the "gray area," we encourage you to consult with your ciW a~omey about this topic. Background As an initial matter, it may be useful to make a comment on the legal effect of the auditor's opinion on Brooklyn Park and other cities. Under Minn. Stat. {}{} 6.49 and 6.50, the OSA has the responsibility to supervise the financial accounts of Minnesota cities and to conduct an examination of city accounts and records as the "State Auditor may deem the public interest to demand." Pursuant to these powers, the OSA investigated complaints about Brooklyn Park's expenditure practices, and issued a report finding that a number of the city's expenditures were "questionable." As it stands, the report is an advisory opinion to the city. However, in the case of findings of suspected violations of law, the Auditor is required to send a copy of the report to the city attorney and/or county attorney for review for possible prosecution. A representative of the OSA has indicated that a copy of the Brooklyn Park report was forwarded to the city and county attorney, although he said that most of the issues addressed in the document did not rise AN EQUAL OPPORTUNITY/AFFIRMATIVE AC'lION EMPLOYER to the level of clear violations of law. With regard to the effect of the report on other communities, the report has no binding effect, although observations made in the report should be given careful consideration. It should also be mentioned that the findings in the report rely heavily on advisory opinions issued by the Attorney General's office. Opinions of the State Attorney General are not binding on cities, but are given careful consideration by the courts. Minn. Stat. § 8.07 and Village of Blaine v. Independent School District 12, 272 Minn. 343,353 138 N.W.2d. 32, 39-40 (1965). Many of the "questionable" expenditures made by Brooklyn Park involved an evaluation of whether the particular expenditure served a valid "public purpose." The courts have recognized that the determination of what is a valid public purpose is an evolving concept and that great deference will be given to a local governing body's decision that a particular expenditure is for a public purpose. R.E. Short Co. v. City of Minneapolis, 269 N.W.2d. 331 (Minn. 1978). Accordingly, the determination of public purpose involves a subjective determination that may vary from community to community; and as such, the OSA's findings in Brooklyn Park, and many of the Attorney General's Opinions upon which the report relies, are instructive but not binding on Brooklyn Park or other cities. Nevertheless, the League is well aware that any decision to depart from recommendations made by the State Auditor or the Attorney General ought not be taken lightly, given the potentially sensitive nature of the decision. Any such decision should be carefully considered and based on justifiable reasons. In reviewing the OSA's findings in Brooklyn Park, we have identified the following general areas to which this memo will address comments: 2. 3. 4. Spending on employee recognition events. Spending on employee social events, such as summer picnics or holiday parties. Spending for employee meals and/or foods as part of employee meetings. Spending on Chamber of Commerce dues. Before getting into any of these specific expenditure types, it is useful to review the test for evaluating the validity of any city expenditure. The test is two-fold: first, there must be a public purpose for the expenditure; and second, there must be specific or implied authority for the expenditure found in statute or a city's charter. A comment about each of these two tests may be helpful. Pttblic purpose The Minnesota Supreme Court has emphasized that public purpose is an evolving concept that should be interpreted liberally to effectively deal with the wide-ranging changes transforming society. The court has also stated "We have also recognized that public purpose should be broadly construed to comport with the changing conditions of modern life." R.E. Short Co. v. Ci_ty of Minneapolis. 269 N.W.2d at 337 (citing City of Pipestone v. Madsen, 287 Minn. 155, 210 N.W.2d 298 (1973)). it is significant that the court has accorded great deference to a local governing body's determination that an expenditure is for a public purpose. The Court has said that a strong presumption exists that public officials are acting appropriately when making spending decisions. In fact, the Court has made clear that "this presumption necessarily makes the scope of review of such governmental decision-making extremely narrow and a reviewing court should overrule a legislative determination that a particular expenditure is made for a public purpose only if that determination is manifestly arbitrary and capricious." Accordingly, as discussed above, the question of what constitutes a public purpose is largely a matter of city council discretion. City authority With regard to the "authority test," a Minnesota municipal corporation has only such powers as are expressly conferred upon it by statute or its charter, or necessarily implied there from. In looking at the question of city authority, a distinction exists between charter cities and statutory cities. Many home rule charter cities have an "all powers" provision, which reads something like "A city shall have all powers which may now or hereafter be possible for a municipal corporation in this state to exercise in harmony with the constitution of this state and of the United States." This broad grant of power under city charters has been interpreted as including "all those powers which are generally recognized as powers which may properly be given to and be exercised by, municipal corporations." State ex rel Zien v. City of Duluth, 134 Minn. 355, 159 N.W. 792 (1916). In construing municipal charter authority, the Minnesota Supreme Court in City of St. Paul v. Whidby, 295 Minn. 129, 136 203 N.W.2d 823, 827 (1972) (citing Park v. City of Duluth 134 Minn. 296, 298, 159 N.W. 627, 628 (1916)), enunciated the parameters of such authority: "Municipal corporations are created by state law.., their legislative authority is conferred upon them by the constitution and the laws of the state and, as to matters of municipal concern, they have all the legislative power possessed by the Legislature of the state, save as such power is expressly or implicitly withheld..." Accordingly, for a charter city with an "all powers" clause, the scope of municipal authority is probably greater than that allowed for statutory cities. With regard to statutory cities, municipal authority has to be found in the statutes or be necessarily implied from that statutory authority. The question of what constitutes a valid implied power is the subject of some debate and creates much of the "gray area" associated with the analysis of particular expenditure practices. The remainder of this memorandum will not specifically differentiate between charter city authority and statutory city authority. However, individual cities should pay particular attention to the fact that on the authority question, charter cities may be able to argue a greater level of municipal discretion. Employee Recognition Events The League of Minnesota Cities has often been asked whether it is valid to spend municipal funds on employee recognition events. The League has historically taken the position that cities can sponsor and pay for employee recognition programs if they are structured so that they constitute part of an overall employee compensation program. For instance, Minn. Stat. § 412.111 states that "The council may prescribe the duties and fix the compensation of all officers, both appointive and elective, employees, and agents, when not otherwise prescribed by law." The Attorney General has taken a very narrow interpretation of the term "compensation," and has suggested that the term means only monetary compensation. However, the common usage of the term certainly has meanings beyond just money. Webster's 3rd International Dictionary defines the term to include "payment for services rendered." Webster's further defines payment as "something given to discharge a debt or obligation or to fulfill a promise." Even the State Public Employee Compensation statute seems to imply that "compensation" includes more than just money. For instance, Minn. Stat. § 43A.17, Subd. 9, states that compensation includes "all other direct and indirect items of compensation..." Accordingly, if an employee recognition award is truly an expected term of the contract of employment, we believe a good faith argument can be made to support it being a valid form of compensation. In order to meet the "public purpose" and "authority" and to be considered part of the employee compensation package, a city should: 1. Take formal action to adopt a program, preferably well in advance of any actual expenditures, using language that specifies that the program is adopted as "additional compensation" for work performed by the employees; 2. Develop a well thought out and modestly priced system that applies to all employees who meet certain conditions. For example, "all employees who reach 25 years of service will receive a plaque, thanking them for their additional dedicated years of service to the community." Employee Events (e.g., holiday parties and summer picnics) The OSA's report criticized Brooklyn Park for amounts spent on an annual holiday party and an annual employee picnic. The Auditor also questioned amounts spent on food for employee meetings. The Auditor concluded that the expenditures did not further a public purpose and recommended that the city discontinue expending public funds for employees' social events. The OSA's report relied on an Attorney General's opinion from 1966, finding that "Any public benefit that might result from the proposed social event is too remote and speculative to justify this expenditure as being one for a public purpose." With regard to both the Auditor and Attorney General's view, we offer a couple of observations. First, as discussed above, the question of whether a public purpose is served by expenditure of this nature, is largely a matter properly left to the discretion of individual city councils. As discussed at the beginning of this memo, the concept of public purpose is an evolving concept that can change over time. Perhaps in 1966 the idea of expending city resources on events designed to promote a happy and productive work force, was not seen as a reasonable employment practice. However, in today's work environment, most human resource professionals would agree that employee job satisfaction, and ultimately productivity, depends on more than just the salary an employee receives from their employer. All employee benefits are basically a form of employee compensation that, like all other forms, are designed to attract, 4 retain and motivate employees. In the past, employee benefits meant group health, life and disability insurance. In recent years, most private and public sector organizations have expanded their compensation and benefit programs to include things such as: service and achievement awards; "camaraderie-type" events like annual banquets, employee picnics and holiday parties; on-site daycare or daycare referral services; flex-time and work/life policies; payroll-deducted car and homeowner's insurance; medical and daycare expense accounts; and assistance with carpooling, transportation or parking. One reason for this expansion of benefit programs is that today's workforce is diverse and offering a wide range of benefits allows employees to choose the ones that are most important for them. For example, employees in families where both parents work sometimes prefer time off above other benefits. A single parent, however, may require family health insurance. Younger employees may value events where they can socialize with other employees. Another reason for expansion of employee benefits is the fact that studies continue to show that nearly all employees rank "recognition" as a key factor in a good work environment. Since "recognition" means different things for different people, employers who want to meet diverse needs offer a variety of formal and informal recognition programs. Researchers in intergenerational issues advise employers that each generation of employees value different types of recognition programs and no single effort will be valued by all of the generations present in the workforce. Finally, in addition to the important goals of employee satisfaction and retention, many employers recognize the value of benefits that promote positive social interaction among employees. Employees who interact together develop a "synergy" which often allows for better ideas, better cooperation, and higher productivity. On the opposite end of the continuum, a dysfunctional workforce with high interpersonal conflict may experience lower productivity, higher absenteeism and probably higher insurance clai~ns. All of these factors can negatively affect an employer's product and services. We think a city council, as an employer, could logically conclude that expenditures for employee events, including food at employee meetings, really have as their primary purpose, the creation ora more productive work force that better serves the interests of the citizens of the community. Another way to look at these types of expenditures is to view them as a form of expected employee compensation similar to the analysis used in evaluating employee recognition events. To avoid the argument that expenditures on employee events is an unlawful gift, there should be an understanding, in advance, that these events are an expected form of compensation. If a city wants to implement such a program, it would probably be helpful to have the city council review this issue as part of its annual budget discussion. Councils may even want to go as far as passing a motion specifying and providing that amounts spent on such events are additional forms of compensation to all employees. The key again, is that the employees have a reasonable prior understanding and expectation that if they are performing their job, they are earning the right to attend the employee event. In most cases, the IRS would probably consider the employer-sponsored party to be a "de minimus fringe" which would not be subject to withholding and would be excluded from the employee's gross income. See, 26 USCA Sec. 132 (a) (4). Again, each city council should decide whether it believes these types of employee benefits promote a public purpose and serve the best interest of the citizens of their community. With regard to the authority question, a compelling argument can be made that such expenditures are a natural incident of the employer/employee relationship and that authority for such expenditure is implied as part of the authority to hire, retain, and compensate employees. Reimbursement of Employee Meals The OSA questioned Brooklyn Park's practice of reimbursing city officials for various business lunches. Relying on a 1965 Attorney General Opinion, the OSA concluded that there was no authority to support such expenditures. It is interesting to note, however, that subsequent opinions from the Attorney General have actually found that questions of this nature are "a question of fact and policy, one which the legislative body.., is most qualified to make" Op. Atty. Gen. 285a, August 7, 1969. In evaluating the validity of lunch expenses associated with a Minneapolis Library Board function, the Attorney General, quoted language from Burns v. Essling, 156 Minn. 171,194 N.W. 404 (1923) wherein the court stated, "The mere fact that some private interest may derive incidental benefit from an activity does not deprive the activity of its public nature iflts primary purpose is public." The Attorney General's Opinion goes on to say that the "inquiry should focus on the questions of llCtllCl tile primary purpose u, ute mncnvon waS himet" ..... to discuss planning' ' and operations of the new branch library, and whether that discussion is properly incidental to the Library Board's chartered function." The Opinion states, "Our courts are disposed to defer decision on these questions unless the facts show a serious abuse of discretion." In commenting on a 1954 Opinion addressing luncheon expenses incurred by the City of Hopkins, the Attorney General stated, "it rests within the discretion of the city council, in the exercise of its sound and honest judgment, to determine whether or not the above $10.00 item was incurred for a public purpose... Moreover, in another opinion from 1958, regarding the reimbursement of expenses in attending a convention, the Attorney General stated: "Matters of this kind involve questions of fact and of policy. Our courts have indicated it is wisest to leave such matters to the reasonable discretion of those who represent the interest of the city, i.e., its governing body." Accordingly, as with many of the other issues addressed by the OSA, the question of the validity of business luncheon expenses incurred by city officials is one for the city council to evaluate, looking at whether the expense furthers a public purpose and whether it can logically be seen as a natural incident of a municipal function. In this regard, we would urge cities to set policies and establish guidelines describing under what circumstance the city will reimburse for employee lunches. Chamber of Commerce Dues Relying on a 1997 Attorney General letter Opinion to the City of Staples, the OSA questioned the legality of paying dues to the local Chamber of Commerce. The Attorney General's Opinion, upon which the OSA relies, offers a very narrow interpretation of three statutes that arguably support authority to pay chamber dues. In particular, Minn. Stat. § 469.187 - § 469.189 gives various categories of cities, the authority to expend city funds to advertise the "resources and advantages" of the community. While there is no explicit statutory authority to pay dues to a Chamber of Commerce, it can be argued that the purpose of a Chamber of Commerce is to promote the city's resources and advantages. In effect, the membership in the Chamber of Commerce could be viewed as a contract between the city and the chamber to promote the city. To buttress this argument, at the time of approving chamber membership, the city council may want to make explicit findings about what it intends to receive from its chamber membership and why participation in the chamber promotes an important city purpose. Another statute that relates to this question, is Minn. Stat. § 469.191, which specifically "permits a home rule or statutory city to appropriate not more than $50,000 annually out of the general revenue fund to any incorporated development society or organization of the state for promoting, advertising, improving, or developing the economic and agricultural resources of the city." Again, while not an explicit grant of authority to join the local chamber, a reasonable argument can be made that dues to the chamber of commerce could logically be seen as payment to a development corporation for purposes of "promoting, advertising, improving, or developing the economic and agricultural resources of the city. To help safeguard a city's decision, the city council may want to explicitly make findings noting that it used the chamber dues as a payment consistent with the statute. It is worth noting that a 1997 Attorney General Opinion concluded that this statute would actually authorize a contribution to the chamber, but could not be taken as authority to become a member. A final statute bearing on this question is Minn. Stat. § 471.96, which allows a city to appropriate necessary funds to belong to a "county, regional, state or national associations of a civic, educational or governmental nature, which have as their purpose, the bettenrtent and improvement of municipal government operations." The Attorney General concluded that it "does not appear that Chambers of Commerce can be characterized as associations of a civic, educational, or governmental nature, which have as their purpose, the betterment and improvement of municipal government operations, even though their interests may include such objectives." While the Attorney General's interpretation should be given weight, it is largely a city council's decision as to whether they think the Chamber of Commerce is an organization that meets this definition. Conclusion As indicated, courts accord a fair amount of deference to a city council's decision on municipal spending decisions. If a city council decides that it is appropriate to spend city funds on the types of expenditures discussed in this memorandum, we suggest that city councils spend time considering the issue and make their decisions only after thoughtful deliberation, considering all the practical, legal and political implications of its decision. i I I HI)~,eltlb~r 19) 1 [J~e h~nnep]n ~ounty Contract (~37i6.A ~ B); ~ubje~t Lo ~h~ approval ~f ~he S:~l 2~ N~ Liqu~~ SLo?~ a. Closed Cir:Jit TV shoppin~ carts fr~ Hr, ~ichard ~uge of Bro~klym PaT~ mt'~ total and ~urther--qo-e, that the Council ?e:O~nJZcs thl~ pufch~ tO proprietary item, R~! ~a'lL A)I ayes ~. AdYertisT-g hr"ion ~¥ ?etko~z, second by Paterson to autho~iz~ in accDrd~nc~ ~ith q:~:at]ons r¢cervcd f~om ~h~ H[nne~pDlr~ Stat ~ ~rlbane and ..,"-~I: AI~ ayes 13E~ESS: 1o.sn BE~ON%IE~E: 11: DO 3. Release cf Escrow A~reeme_pt for jiffy L~be Hot iD" b'r Paterson. second by H~and to author r~e the City ~a~mger to release escr,~ {u-ds in accbrd~nca with the 8~[r.~,m agreement ~ecuted bet~en the Oily and ~nco Development ~orr~re~i~n, ~ba Jiffy Lube; subject tm payment of attorney f~es. o~ th~ r¢~k m~ 'wed~ a~ th~ ~r~en lumb~r ~st bm re~ved. ~lso, h~ thst a ~,'alr'a~ pr~l~ ~umt be corre~ced. Rol~ call: aye Carl~, ~ew~ckl - nay ~. Emplo~e~ £~c~gnition PrOgram Years of Serv[~e ~n6 Retirement Rec~nitron Awards, and Employee of ~m Yea~; th~: thc City H~nmger be auth~rqze~ tn proceed with i~s tmpl~ntatlon; a~ th~ pln ~i~g ~roposed for pre~entatinn b~ glven ~rm study. It ~s decld~d thmt all of t~ a~rds ~uld be glv~n b;, the Mayor and I~ so~ Instance~ with the ~n) head: ~ll cal): A)l CITY COUNCIL LETTER Meeting of: April 25, 2005 AGENDA SECTION: CONSENT ORIGINATING DEPARTMENT: CITY MANAGER APPROVAL NO: ~'- '/~ ~'-) Fire ITEM: Approval of Rental Housing License BY: Gary Gorman BY: Applications NO: DATE: April 21, 2005 DATE: Approval of the attached list of rental housing license applications, in that they have met the requirements of the Housing Maintenance Code. MOTION: Move to approve the items listed for rental housing license applications for April 25, 2005. COUNCIL ACTION: OccupanyI.D. 30031 30040 30106 12060 30041 12000 30110 30079 12001 34000 30098 20331 30099 10090 30014 12196 30067 30068 30025 20124 30137 10002 12054 20330 20123 30139 20056 20032 20008 20048 Property Owner Name Donald E. Anderson Family Trust City of Columbia Heights E.D.A. Crest View Corporation Tahazib Bacchus Richard Caron Andrew Danko Grant Erickson Charles Gramith Timothy Grams Greg Guimont Jim Horn Jason Johnson Mujtaba Khan Ken Koch David Lasky Khalid Mansour Samuel Mikre Samuel Mikre Lawerence Miller Dean Olson Mahmound Rifai Brian Roeller Tracy Saloka Ronald Smolik Marvin Sowada Ross Taormina Joe Tohey Michael Vanderheyden Fletcher Wanless Fletcher Wanless Property Address 711 37th AVE 965 40TH AVE 4458 Reservoir Blvd 210 42ND AVE 1020 40TH AVE 5037 MADISON ST 538 Summit Street 529 MILL ST 4658 6TH ST 4310 3RD ST 1036 PETERS PL 4450 Tyler Place 1045 PETERS PL 4056 HAYES ST 4330 3RD ST 4618 POLK ST 3709 JACKSON ST 3855 JACKSON ST 3948 5TH ST 1005 50TH AVE 4911 UNIVERSITY AVE 3849 MAIN ST 4600 JOHNSON ST 4442 Tyler Place 1000 50TH AVE 5025 UNIVERSITY AVE 1207 CIRCLE TERRACE BLVD 4724 6TH ST 4506 FILLMORE ST 1307 CIRCLE TERRACE BLVD 04/21/2005 14:55 Page 1 CITY COUNCIL LETTER Meeting of: April 25, 2005 AGENDA SECTION: ORIGINATING DEPT.: CITY MANAGER NO: ~- ~ ~ ~ ~ License Department APPROVAL ITEM: License Agenda BY: Shelley Hanson----~x NO: DATE: April 22, 2005 BY: BACKGROUND/ANALYSIS Attached is the business license agenda for the April 25, 2005 City Council meeting. This agenda consists of applications for Contractor licenses for 2005. At the top of the license agenda you will notice a phrase stating *Signed Waiver Form Accompanied Application. This means that the data privacy form has been submitted as required. If not submitted, certain information cannot be released to the public. RECOMMENDED MOTION: Move to approve the items as listed on me ousmess license agenc~a tor April 25, 2005 as presented. COUNCIL ACTION: TO CITY COUNCIl, April 25, 2005 *Signed Waiver Form Accompanied Application 2005 BUSINESS LICENSE AGENDA BLDG CONTRACTORS LICENSES Mark Moengen Plumb *New Mech Companies Inc Walsh Plumbing Inc Plochocki Construction *Circle B Excavating Inc *Al's Master Plumbing *Sobiech Backhoe & Tree *A Plus Roofing Co *Mehdi Eslamlua dba Par Sat Elec l_nc 28199 460th St, Laporte MN 1633 Eustis St, St Paul 9711 6th St NE, Blaine 22537 E. Bethel Blvd, Cedar 9033 Burns Pkwy, Anoka 3041 Aldrich Ave So, Mpls 11179 Great River Rd., Little Falls 1051 E. CliffRd, Burnsville 4919 Central Ave, CH $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 CITY OF COLUMBIA HEIGHTS FINANCE DEPARTMENT COUNCm MEET~N6 OF:/{~1 2¢, 2~¢ STATE OF MINNESOTA COUNTY OF ANOKA CITY OF COLUMBIA HEIGHTS Motion to approve payment of bills out of the proper funds, as listed in the attached check register covering Check Number 1~ ~Z2~53~ through in the amount of$ {~ These checks have been examined and found to be legal charges against the CITY OF COLUMBIA HEIGHTS, and are hereby, recommended for payment. ACS FIN~CIAL SYSTEM CITY OF COL~BIA HEIGHTS 04/22/2005 08:39:15 Check History GL050S-V06.60 CO~RPAGE GL540R * *** L E A N N O *** . * *** L E A N N O *** . * *** L E A N N 0 *** . . *** L E A N N O *** . Report Selection: Optional Report Title ....... 04/25/05 COUNCIL LISTING INCLUSIONS: Fund & Account .............. Check Date .................. Source Codes ................ Journal Entry Dates ......... Journal Entry Ids ........... Check Number ................ Project ..................... Vendor ...................... Invoice ..................... Purchase Order .............. Bank ........................ Voucher .................... Released Date ............... Cleared Date ................ thru thru thru thru 112435 thru 112619 thru thru thru thru thru thru thru thru thru Run Instructions: Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP J LEANNO 01 P4 Y S 6 066 10 Y Y ACS FINANCIAL SYSTEM 04/22/2005 08 Check History 04/25/05 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT AISH/MATT ANOKA COUNTY COURT ANOKA CTY - CENTRAL COMM BELLBOY BAR SUPPLY BELLBOY CORPORATION CHISAGO LAKES DISTRIBUTI CHOICE POINT SERVICES COCA-COLA BOTTLING MIDWE DAVIES/JESSE EXTREME BEVERAGE FARNER-BOCKEN FLOYD TOTAL SECURITY G & K SERVICES GARTLAND / JOHN J GEMMELL / KATHERINE GRIGGS-COOPER & CO HATCHER / KE I TH JOHNSON BROS. LIQUOR CO. KIWI KAI IMPORTS LARKIN/JOHN MARKHAM/MATTHEW MEDS - PDN MOL INARO/JAMES NEEDHAM DISTRIBUTING CO O ' REILLY/MIKE OKERSTROM/LEE Olk~VOY PETTY CASH - MARY DUGDAL PHILLIPS WINE & SPIRITS PLUNKETT' S, INC QUALITY WINE & SPIRITS RUTZEN/JANELLE SCHIEFFER/CHRIS SPACK/MARLENE STURDEVANT/JOE A SUBURBAN SOFTBALL LEAGUE TOLLIFSON/BRETT & GINA VERI ZON WIRELESS WINE COMPANY/THE WELLS FARGO - PAYROLL AC AARP ACE ICE COMPANY ~34ERICAN BOTTLING COMPAN ANOKA COUNTY LICENSE CEN BR3kNDENBURG/MARSHALL CHISAGO LAKES DISTRIBUTI CITY WIDE WINDOW SERVICE CITY OF COLUMBIA HEIGHTS GL540R-V06.60 PAGE 1 CHECK NLTMBER AMOUNT 112435 112436 112437 112438 112439 112440 112441 112442 112443 112444 112445 112446 112447 112448 112449 112450 112451 112452 112453 112454 112455 112456 112457 112458 112459 112460 112461 112462 112463 112464 112465 112466 112467 112468 112469 112470 112471 112472 112473 112474 112475 112476 112477 112478 112479 112480 112481 160.00 247,908.82 6,685.92 94.35 4,027.50 491.45 160.00 837.95 35.02 320.00 2,490.87 13 .31 87.47 13.55 5 87 64,898 63 50 00 39,160 94 479 52 162 81 27 10 290 00 141 95 159 50 134 00 22 38 59 99 145 61 809 94 89 67 21,914.24 50.00 25.00 50.00 30.00 1,200.00 6.42 1.10 251.20 247,619.08 310.00 344.06 265.78 2,977.50 296.75 4,840.75 40.47 ACS FINANCIAL SYSTEM 04/22/2005 08 Check History 04/25/05 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT FARI D/MOHAMNAD FITZPATRICK/LORI GENUINE PARTS/NAPA AUTO HOBERG/JEROME KUEHN/JEAN LARKIN/JOHN MARK VII DIST. MEDICINE LAKE TOURS MINNESOTA COACHES MINNESOTA WINEGROWERS CO MN DEPART OF ECONOMIC SE MORRIS/MI CHAEL NORTH HENNEPIN COMMUNITY OLSON/JEFF PETTY CASH - KAREN MOELL PHILLIPS WINE & SPIRITS QWEST COMMTJNI CAT IONS SAM ' S CLUB S I KOR. SKI / EDWARD SINN/GREG STATE BOARD OF ELECTRICI WINE MERCHANTS XCEL ENERGY (N S P) ACTION RADIO & COMMUNICA ACTION TARGET ALA ALL SAFE FIRE & SECURITY AMERIPRIDE ANOKA COUNTY ANOKA COUNTY LIBRARY ANOKA CTY - CENTRAL COMM ASPEN MILLS, INC. ATLAS AUTO BODY, INC BAKER & TAYLOR BAKER & TAYLOR ENTERTAIN BALDR I CA/NANCY BARNA GUZY & STEFFEN LTD BARNHART/MIA BFI/WOODLAKE SANITARY SE BIFF' S, INC. BOYER TRUCK PARTS BRODART BUILDING FASTENERS BUREAU OF CRIMINAL APPRE BUSINESS COMMUNICATIONS CARLSON- PAP/MARY CENTER POINT ENERGY CHECKNUMBER 112482 112483 112484 112485 112486 112487 112488 112489 112490 112491 112492 112493 112494 112495 112496 112497 112498 112499 112500 112501 112502 112503 112504 112505 112506 112507 112508 112509 112510 112511 112512 112513 112514 112515 112516 112517 112518 112519 112520 112521 112522 112523 112524 112525 112526 112527 112528 CITY OF COLUMBIA HEIGHTS GL540R-V06.60 PAGE 2 AMOUNT 202.00 727.41 39.05 314.30 40.95 52.80 212.90 1,591.00 1,010.85 169.00 29.02 290.74 199.00 183.98 192.64 3,474 19 1,238 01 101 98 362 13 20 32 50 00 1,725 55 3,476 55 63 90 225 00 62.00 75.63 127.22 22.67 1,802.15 923.38 256.68 3,120.66 1,421.76 83.52 125.00 ].4,690.00 180.00 89,755.85 332.05 5.86 21.15 306.39 630.00 29.95 1,036.45 341.56 ACS FINANCIAL SYSTEM 04/22/2005 08 Check History 04/25/05 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT CHET'S SHOES CHRUSTOWSKI/RICK CITY OF ANOKA CITY WIDE LOCKSMITHING CLARK PRODUCTS INC COLUMBIA HEIGHTS HIGH SC COLUMBIA PARK MEDICAL GR COMMERCIAL POOL-SPA SUPP CSC CREDIT SERVICES CUMMINGS/ROGER CURTIN/PAT CYS UNIFORMS DONALD SALVERDA & ASSOCI EHLERS & ASSOCIATES INC EMBEDDED SYSTEMS FAST GLASS SALES & SERVI FIDELITY SERVICES INC FIRENET SYSTEMS, INC FIRST STUDENT INC FLEXIBLE PIPE TOOL CO. FRATTALONE COMPANIES INC G & K SERVICES GALE GROUP/THE GENE'S WATER & SEWER INC GENUINE PARTS/NAPA AUTO GIEBINK/BRUCE GILLUND ENTERPRISES GOODIN CO. GREEN/KIM HARBOR FREIGHT TOOLS HONEYWELL INC HSBC BUSINESS SOLUTIONS INDEPENDENT SCHOOL DIST INSTRUMENT CONTROL SYSTE INSTRUMENTAL RESEARCH IN INTERSTATE DETROIT DIESE IPC PRINTING LEXISNEXIS MATTHEW BENDE LOFFLER BUSINESS SYSTEMS LUBE-TECH MAC QUEEN EQUIPMENT CO. MARTIN-MCALLISTER MEDICS TRAINING INC MEDTOX LABORATORIES INC MENARDS CASHWAY LUMBER-F METRO WELDING SUPPLY METROCALL - ATT MESSAGIN CITY OF COLUMBIA HEIGHTS GL540R-V06.60 PAGE 3 CHECK NUMBER AMOUNT 112529 112530 112531 112532 112533 112534 112535 112536 112537 112538 112539 112540 112541 112542 112543 112544 112545 112546 112547 112548 112549 112550 112551 112552 112553 112554 112555 112556 112557 112558 112559 112560 112561 112562 112563 112564 112565 112566 112567 112568 112569 112570 112571 112572 112573 112574 112575 330.00 550.00 315.00 10.00 223.64 74.32 11,913.16 108.54 25.00 300.00 736.69 280.84 131.73 75.00 3,812.70 70.80 4,884.61 228.98 182.78 314.77 68,230.00 470 14 70 38 1,450 00 1,477 22 200 00 144 99 29 59 29 03 340 59 17,963 00 70 70 525 00 591.08 655.00 178.70 91.59 110.00 134.81 81.49 679.56 350.00 300.00 28.50 128.16 6.39 27.60 ACS FINANCIAL SYSTEM 04/22/2005 08 Check History 04/25/05 COUNCIL LISTING BANK VENDOR BANK CHECKING ACCOUNT METROPOLITAN COUNCIL WAS MIDWAY FORD MINNEAPOLIS FINANCE DEPT MINNEAPOLIS OXYGEN CO. MINNEAPOLIS SAW CO. MINNESOTA'S BOOKSTORE MN POLLUTION CONTROL AGE MOORE MEDICAL CORP MPLS ST PAUL MAGAZINE NATIONAL WATERWORKS, INC NEW YORK TIMES/THE O'GARA/ANDREW OFFICE DEPOT OLSON'S PLUMBING ONE-CALL CONCEPT-GOPHER PEPSI-COLA-7 UP PREMIUM WATERS INC PROSOURCE TECHNOLOGIES I QUICKSILVER EXPRESS COUR P~ADIO SHACK REPNET, INC ROYAL TIRE RUMPSA/KRIS MICHELLE SCHAAF FLOR_AL SCHELEN GRAY ELECTRIC SCHERER BROS LUMBER SIGN LANGUAGE & GOLDEN A SISTER CITIES INTERNATIO STEFFEN STREICHER'S GUN'S INC/DO SUN PUBLICATION TAUTGES, REDPATH, & CO., TBS OFFICE AUTOMATIONS TOUSLEY FORD TRI STAR HOME IMPROVEMEN UNIFORMS UNLIMITED INC VERIZON WIRELESS WATER WAREHOUSE WEIR/KEVIN WELLS FARGO BANK WERNER ELECTRIC SUPPLY C WORLD CHAMBER OF COMMERC XCEL ENERGY (N S P) 9-1-1 MAGAZINE CHECK NUMBER 112576 112577 112578 112579 112580 112581 112582 112583 112584 112585 112586 112587 112588 112589 112590 112591 112592 112593 112594 112595 112596 112597 112598 112599 112600 112601 112602 112603 112604 112605 112606 112607 112608 112609 112610 112611 112612 112613 112614 112615 112616 112617 112618 112619 CITY OF COLUMBIA HEIGHTS GL540R-V06.60 PAGE 4 AMOUNT 64,197.88 418.27 78,311.67 11.23 18.34 17.95 3,825.00 102.77 400.00 20.62 312.00 45 O0 599 73 194 00 112 15 306 00 23 16 2,430 20 12 62 3 18 157 93 34 67 100 00 88 40 829.25 1,301.26 43.61 330.00 92.78 1,438.69 32.18 14,813.75 2,814.84 431.19 2,135.00 1,015.48 6.07 738.85 275.00 3,081.24 21.69 40.00 70.99 26.95 1,0131,743.34 *** ACS FINANCIAL SYSTEM CITY OF COLUMBIA HEIGHTS 04/22/2005 08 Check History GL540R-V06.60 PAGE 5 04/25/05 COUNCIL LISTING BANK VENDOR REPORT TOTALS: CHECK NUMBER AMOUNT 1,081,743.34 RECORDS PRINTED - 000934 ACS FINANCIAL SYSTEM 04/22/2005 08:39:18 FUND RECAP: FUND DESCRIPTION ................................ 101 GENERAL 201 COMMUNITY DEVELOPMENT FUND 203 PARKVIEW VILLA NORTH 213 PARKVIEW VILLA SOUTH 225 CABLE TELEVISION 240 LIBRARY 265 CONFISCATED/FORFEITED PROP 272 POLICE GRANTS-OTHER 389 R8:TR_ANSITION BLK REDEVELOP 402 STATE AID CONSTRUCTION 405 DOWNTOWN MAINTENANCE 415 CAPITAL IMPRVMT - PIR PROJ 420 CAP IMPROVEMENT-DEVELOPMENT 431 CAP EQUIP REPLACE-GENERAL 601 WATER UTILITY 602 SEWER UTILITY 603 REFUSE FUlqD 604 STORM SEWER UTILITY 609 LIQUOR 652 SEWER CONSTRUCTION FUND 701 CENTRAL GARAGE 720 DATA PROCESSING 883 CONTRIBUTED PROJECTS-GEN 885 ESCROW 887 FLEX BENEFIT TRUST FUND TOTAL ALL FUNDS Check History DISBURSEMENTS 62,100.26 3,756.57 592.55 296.28 613.85 9,609.22 1,258.47 125.42 75.00 550.50 11,913.16 2,288.54 322,819.19 51.72 82,752.87 65,617.52 90,964.21 510.94 159,075.45 1,267.80 13,221.31 1,627.96 3,100.22 242,592.04 4,962.29 1,081,743.34 CITY OF COLUMBIA HEIGHTS GL060S-V06.60 RECAPPAGE GL540R BANK RECAP: BANK NAME ................................ BANK CHECKING ACCOUNT TOTAL ALL BANKS DISBURSEMENTS 1,081,743.34 1,081,743.34 CITY COUNCIL LETTER Meeting of April 25, 2005 AGENDA Resolutions/Ordinances ORIGINATING DEPARTMENT: CITY MANAGER SECTION: /// Fire APPROVAL NO: ITEM: Adopt Resolution For Revocation BY: Gary Gorman BY:T~Y/ff'~/12TM DATE: April21, 2005, 2005 DA · NO: 2005-22 Revocation of the license to operate a rental unit within the City of Columbia Heights is requested against Jude Akassap regarding rental property at 4247-49 2na Street N.E. for failure to meet the requirements of the Residential Maintenance Codes. RECOMMENDED MOTION: Move to waive the reading of Resolution No.2005-22, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution No. 2005-22, Resolution of the City Council of the City of Columbia Heights Approving Revocation Pursuant to Ordinance Code Section 5A.408(1) of the Rental License held by Jude Akassap Regarding Rental Property at 4247-49 2na Street N.E. COUNCIL ACTION: RESOLUTION 2005-22 RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF COLUMBIA HEIGHTS APPROVING REVOCATION PURSUANT TO ORDINANCE CODE SECTION 5A.408(1) OF THAT CERTAIN RESIDENTIAL RENTAL LICENSE HELD BY JUDE AKASSAP (HEREINAFTER "LICENSE HOLDER"). WHEREAS, LICENSE HOLDER IS THE LEGAL OWNER OF THE REAL PROPERTY LOCATED AT 4247-49 2~D STREE N.E., COLUMBIA HEIGHTS, MINNESOTA, AND WHEREAS, PURSUANT TO COLUMBIA HEIGHTS CODE SECTION 5.104(1)(A), WRITTEN NOTICE SETTING FORTH THE CAUSES AND REASONS FOR THE PROPOSED COUNCIL ACTION CONTAINED HEREIN WAS GIVEN TO THE LICENSE HOLDER ON MARCH 12, 2005 OF A PUBLIC HEARING TO BE HELD ON APRIL 25, 2005. NOW, THEREFORE, IN ACCORDANCE WITH THE FOREGOING, AND ALL ORDINANCES AND REGULATIONS OF THE CITY OF COLUMBIA HEIGHTS, THE CITY COUNCIL OF THE CITY OF COLUMBIA HEIGHTS MAKES THE FOLLOWING: FINDINGS OF FACT 1. That on January 12, 2005, Matt Field, inspector for the City of Columbia Heights, inspected the property and noted fourteen violations. Compliance orders listing the violation were mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 2. That on February 17, 2005, Matt Field, inspector for the City of Columbia Heights, , ~,,.apcv[,u u,c 1-,, Ul-,C, ty m,u nutcu ~uut t~l viutat,ons, compnance orcters listing the violation were mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 3. That on March 16, 2005, Matt Field, inspector for the City of Columbia Heights, reinspected the property and noted thirteen violations. Compliance orders listing the violation were mailed by regular mail to the owner at the address listed on the Rental Housing License Application. 4. That on April 4, 2005, Matt Field inspected the property and noted thirteen violations, Compliance orders and a Statement of Cause were mailed by certified mail to the owner at the address listed on the Rental Housing License Application. 5. That on April 21, 2005, Rich Hinrichs inspected the property and noted two violations remained uncorrected. 6. That based upon said records of the Enforcement Office, the following conditions and violations of the City's Residential Maintenance Code were found to exist, to- wit: a. FAILURE TO CORRECT VIOLATION OF THE RESIDENTIAL MAINTENANCE CODE: i. Shall replace all missing screens on the building. Screens must be on the building from May 1, 2005 to September 30, 2005. If the tenant does not want the screen on the window the screen (with no holes, tears, rips and in functioning condition) must be readily available to the tenant. ii. Shall repair the shed roof on the shed at the north end of the property.. The shingle roof is deteriorated and bare wood is showing. b. FAILURE TO SUBMIT REINSPECTION FEES OF $800.00 That all parties, including the License Holder and any occupants or tenants, have been given the appropriate notice of this hearing according to the provisions of the City Code Section 5A.306(1) and 5A.303(1)(d). ORDER OF COUNCIL The rental license belonging to the License Holder described herein and identified by license number F6553 is hereby revoked/suspended (cross out one); The City will post for the purpose of preventing occupancy a copy of this order on the buildings covered by the license held by License Holder; All tenants shall remove themselves from the premises within 60 days from the first day of posting of this Order revolting the license as held by License Holder. Passed this day of 2005 Offered by: .qe.c, cm cl hr. Roll Call: Mayor Gary L. Peterson Attest: Patricia Muscovitz, CMC Deputy City Clerk/Council Secretary CITY COUNCIL LETTER Meeting of: April 25, 2005 AGENDA SECTION: Consent ORIGINATING DEPT.: CITY MANAGER NO: -'J ' A ~ [ Community Development APPROVAL ITEM: Ordinance No. 1484, Amendment of BY: Patrick Smith BY: Ord #1428 (Zoning & Dev Ordinance) rezoning DATE: April 19, 2005 4045 Van Buren from Central Business (CBD) to Multi-Family (R3) Background: This is a request to rezone the property located at 4045 Van Buren Street NE from Central Business (CBD) to Multi-Family Residential (R3). A rezoning requires the City Council make the necessary findings identified in the Zoning Ordinance in order to approve a rezoning request. One of the findings is consistency with the City Comprehensive Plan, which guides the subject property Transitional Development. The purpose of the Transitional Development designation is to create neighborhood linkages, provide appropriate transitions, create pedestrian circulation and safety, and strengthen the residential character. The proposal to rezone the subject property to Multi-Family meets the purpose identified above and fits with the overall goals of the City and the Transitional Development designation. Recommendation: The Planning and Zo~fing Commission held a public hearing on April 5, 2005, and unanimously recormnended approval of this rezoning request. Staff also recommends approval of Ordinance No. 1484, which is an ordinance rezoning the subject property at 4045 Van Buren Street NE from Central Business (CBD) to Multi-Family Residential (R3). Recommended Motions: Move to waive the reading of Ordinance No. 1484, there being ample copies available to the public. Move to adopt Ordinance No. 1484, being an ordinance amending Ordnance # 1428; pertaining to Zoning and Development Ordinance, rezoning of certain property at 4045 Van Buren Street NE. Attachments: Ordinance No. 1484 COUNCIL ACTION: ORDINANCE NO. 1484 AN ORDINANCE AMENDING ORDINANCE NO. 1428 (ZONING ORDINANCE) OF THE CITY OF COLUMBIA HEIGHTS BY REZONING CERTAIN REAL ESTATE WITHIN THE CITY OF COLUMBIA HEIGHTS FROM CENTRAL BUSINESS (CBD) TO MULTI-FAMILY RESIDENTIAL (R3) Section 1: Section 2: Section 3: That certain property legally described as: Lot 27, Block 61, Columbia Heights Annex, Anoka County, Minnesota; PIN # (35-30-24-41-0057); and To authorize and direct staff to amend the official zoning map to reflect the change in zoning from Central Business (CBD) to Multi-Family Residential (R3), upon the effective date of said ordinance. This ordinance shall be in full force and effect from and after 30 days after its passage. First Reading: April 11, 2005 Second Reading: Date of Passage: Offered by: Seconded by: Roll Call: Mayor Gary L. Peterson Patricia Muscovitz, Deputy City Clerk THIS PAGE SHOULD FOLLOW PAGE 65 PUBLIC PURPOSE EXPE1'illITURE POLICY -City of Columbia-Heights,~ ~ Minnesota . Audit Management Letter Internal Control Matters I,..TERNAL CONTROL MATTERS During our audit for the year ended December 31, 2003, we noted $e following internal control matters: Special Assessments In 2003, the amount of special assessments certified to the county differed from the amount approved by the City council by approximately $900. When presenting the special assessments to the council, th~ City does not specify the individual amount due by pin number. We reco~end the City lists the special assessments presented before the councll by amount per pin number in order to prevent a variance between amount authorized by council and amount cer!ified to the cO~ty. Public Purpose Expenditures In 2003, the. City paid for catering and door prizes for an employee holiday party.. It is . the Minnesota attorney general's opinic;m that the city should '~efrain nom paying for holiday . parties or other employee social events." W~ recommend the City consider creating a public purpos.e expenditure policy to determine allowable Oty expenditures. RentaI Revenue In 2002, the City received overpayments for a tower rent~ revenue lease from.Sprint . . pes. As of DeceJD-ber 31, 2003, the City has not credited the overpayments to be recognized as rental revenue to City. We recommend the City recognize the. revenue accordingly. . ... ~. 54 CITY COUNCIL LETTER Meeting of April 25, 2005 AGENDA bA ORIGINATING DEPARTMENT: CITY MANAGER SECTION: Fire APPROVAL NO: ITE Close Hearing BY: Gary Gorman BY: M: Rental License Revocation DATE: April 25, 2005 DATE: NO: The matter of the revocation of the license to operate a rental unites) within the City of Columbia Heights against Jude Akassap regarding rental property at 4247-49 2nd Street N.E. for failure to meet the requirements of the Residential Maintenance Codes was previously. scheduled to commence at the City Council meeting of April 25, 2005. The public hearing on this property may now be closed in that the violations on the property have been corrected. RECOMMENDED MOTION: Move to close the public hearing regarding the revocation or suspension of the rental license held by Jude Akassap regarding rental property at 4247-49 2nd Street N.E. in that the violations have been corrected.