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Home My WebLink AboutDecember 16, 2004 Spec.CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. colurnbia-heights, mn.us HRA Commissioners: Tanunera Ericson Dennis Ecklund Bobby Williams Bruce Nawrocki Bruce Kelzenberg Patricia Jindra HOUSING & REDEVELOPMENT AUTHORITY SPECIAL MEETING THURSDAY, DECEMBER 16, 2004-IMMEDIATELY FOLLOWING THE 7PM EDA MTG CITY OF COLUMBIA HEIGHTS, CONFERENCE ROOM 1 590 40T" AVENUE, COLUMBIA HEIGHTS, MN AGENDA CALL TO ORDER/ROLL CALL PLEDGE OF ALLEGIANCE ITEMS FOR CONSIDERATION 1. Adopt Resolution 2004-05~ Proposed 2005 Budget for Parkview Villa North MOTION: Move to Adopt HRA Resolution 2004435, being a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights, adopting the 2005 Parkview Villa North Budget of $367,238 and recommending this to the City Council for approval. Adopt Resolution 2004-06~ Proposed 2005 Budget for Parkview Villa South MOTION: Move to Adopt HRA Resolution 2004-06, being a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights, adopting the 2005 Parkview Villa South Budget of $228,730 and recommending this to the City Council for approval. 9th Floor Pipe Repairs MOTION: Move to approve the proposal from LBP Mechanical, Inc. for an amount not to exceed $8,650 for the plumbing repairs on the 9th floor pipes at Parkvicw Villa and furthermore; to authorize the Chair and Executive Director to enter into an agreement for the same. Termination of Lease Upon Death of Tenant MOTION: Move to Approve the Termination of Lease Upon Death of the Tenant as part of the Parkview Villa lease and to have it reviewed in the rewritten Lease at the January 18, 2005 HRA board meeting. 5. Adopt Policy for Underground Parking Access MOTION: Move to Approve the Underground Parking Garage Access Policy. 6. Adopt Policy for Internal Transfer Process MOTION: Move to Approve the attached Policy on Internal Transfers. 4. ADJOURNMENT Cheryl Bakken, Community Development Secretary H: ~HR.A Agenda2004~12-16-2004 S~)ec. IThe HRA does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all HRA services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the HRA Secretary at 706-3670 to make arrangements (TDD/706-3676 for deaf or hearing impaired only). THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS Of DISABILITY IN EMPLOYMENT OR THE PROVISION Of SERVICES EQUAl OPPORTUNITY EMPLOYER COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) AGENDA SECTION: Items for Consideration NO: 3-1 ITEM: Adopt Resolution 2004-05, Adopting the Proposed 2005 Budget for Parkview Villa North Meetin ORIGINATING DEPARTMENT: HRA BY: Bob Lindig DATE: December 7, 2004 off December 14, 2004 EXECUTWE DIRECTOR APPROVAL BY: BACKGROUND: Parkview Villa North (PVVN) consists of 101 units of public housing, located at 965 40th Avenue Northeast. PVVN serves seniors and disabled persons. PVVN was constructed in 1975 with funds from the U.S. Department of Housing and Urban Development. Walker ElderCare Services, Inc. provides management services to PVVN. Expenditures The proposed 2005 budget for PVVN is 15367~231~. This represents a 1.8% decrease, or $6,662, from last year's budget. The primary cause of the decrease is the $6,642 decrease in allocated labor costs resulting from a shift to allocating more costs to Parkview Villa South. Other line items reflect increases or decreases when compared to the 2004 budget, but the total of those line items remains substantially unchanged. Revenues Total proposed revenue is ]5386,256 land includes rents of15285,144I, Department of Housing and Urban Development operating subsidy of 1590,00{ , investment income of $3,000 and other miscellaneous charges. Capital Improvement Plan We will continue to implement the capital improvement plan as previously developed. RECOMMENDATION MOTION: Move to adopt Resolution 2004-05, adopting the 2005 PVV North Budget for 2005. RECOMMENDED MOTION: Move to adopt HRA Resolution 2004-05, being a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights, adopting the 2005 Parkview Villa North Budget of~367,23~ and recommending this to the City Council for approval. I-IRA ACTION: H:~IRAConsent2004'~Adopt Res.2004-05 2005 PVV North Budget HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR COLUMBIA HEIGHTS HRA RESOLUTION 2004-05 RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADOPTING THE 2005 BUDGET FOR PARKVIEW VILLA NORTH. BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of Columbia Heights, Minnesota as follows: WHEREAS, Parkview Villa North (PVVN), a 101 units rental apartment building, was constructed in 1975 for the purpose of providing affordable housing to seniors and disabled persons. NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA THAT: 1. The HRA adopts and recommends to the City Council for approval the 2005 PVVN budget of ~;367,238.] The Executive Director is instructed to transmit a copy of this resolution to the City Manager and Finance Director/City Clerk of the City of Columbia Heights, Minnesota. APPROVED THIS__ DAY OF , 2004. Attest by: Walter R. Fehst, Executive Director Tammera Ericson, Chair City of Columbia Heights 2005 Budget work sheet Department Proposed Fund Department Line Item Fund Department Line Item Actual Expense 2002 Actual Expense 2003 Adopted Budget 2004 Department Proposed 2005 Manager Proposed 2005 203.00.33160 203.00.34114 203.00.36210 203.00.36219 203.00.36220 203.00.36290 203.00.39101 203.00.39120 203.00.39130 203.00.39140 PARKVIEW VILLA NORTH REVENUE FEDERAL GRANT EXCESS UTILITIES INTEREST ON INVESTMENTS CHANGE IN FAIR VALUE GEN. GOVERNMENT RENTS OTHER MISC. REVENUE GAIN/LOSS FIXED ASSET RECOVERY DAMAGE CITY PROP EQUIPMENT RENTAL OTHER REF. & REIMBURSEMENT TOTALS: REVENUE TOTALS: PARKVIEW VILLA NORTH GRAND TOTALS: 0 0 367,847 5,465 22,613 5,557 278,733 2,079 0 0 0 0 682,293 682,293 0 682,293 o 0 141,473 5,127 21,142 6,343 278,953 3,166 0 0 0 5 456,209 456,209 0 456,209 0 0 90,000 5,000 5,000 0 280,000 3,500 0 0 0 0 383,500 383,500 0 383,500 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 90,000 5,268 0 0 285,144 2,844 0 0 0 0 383,256 383,256 0 383,256 Fund I Fund Department Department Line Item Line Item 203.46330.1000 203.46330.1011 203.46330.1070 203.46330.1080 263.46330.1210 203.46330.1220 203.46330.1510 203.46330.1700 203.46330.1800 203.46330.2000 203.46330.2010 203.46330.2011 203.46330.2020 203.46330.2O30 263.46330.2.070 203.46330.2160 203.46330.2161 263.46330.2171 203.46330.2172 203.46330.2175 203.46330.3020 263.46330.3040 263.46330.3041 203.46330.3050 263.46330.3060 203.46330.310(3 203.46330.3105 203.46330.3210 203.46330.3220 203.46330.3250 203.46330.3310 203.46330.3320 263.46330.3500 200.46330.3600 203.46330.3810 203.46330.3820 263.46330.3830 203,46330.3840 263.46330.3850 203.46330.4000 203.4632O.4030 203.46330.4100 203.46330.4200 203.46330.4300 203.46330.4315 203.46330.4330 203.46330.4,.*.*.*.*.*.*.*.*.~, 9 203.46330.4374 203.46330.4376 203.46330.4380 203.46330.4395 263.46330.4500 203.46330.4850 263.46330.5120 203.46330.5130 263.46330.5170 203.46330.5180 203.48330.7100 203.46330.7431 203.46330.8110 City of Columbia Heights 2005 Budget work sheet Department Proposed Actual Actual I Adopted DepartmentI Manager Expense Expense Budget Proposed Proposed 2002 2003 2004 2005 2005 PARKVIEW VILLA NORTH PARK¥1EW VILLA NORTH PERSONAL SERVICES ACCRUED SALARIES PART-TIME EMPLOYEES 14,140 INTERDEPARTMENTAL LABOR SERV 6,081 11,345 15,692 11,262 11,262 INTERDEPARTMENTAL LABOR CR (462) P.E.R.A. CONTRIBUTION 980 F.I.C.A. CONTRIBUTION 1,355 INSURANCE WORKERS COMP INSURANCE PREM 31 ALLOCATED FRINGE 3,014 5,172 7,834 5,622 5,622 INTERDEPARTMENTAL FRINGE CR (506) TOTALS: PERSONAL SERVICES 9,095 32,054 23,526 16,884 16,884 SUPPLIES OFFICE SUPPLIES 203 349 602 1,810 1,810 MINOR EQUIPMENT 1,423 943 3,000 3,000 3,000 COMPUTER EQUIPMENT 250 250 250 COMPUTER SUPPLIES 132 400 400 400 PRINTING & PRINTED FORMS 100 100 100 TRAINING & INSTR SUPPLIES 50 50 50 MAINT. & CONSTRUCT MATERIALS 1,888 3,499 6,164* 6,350 6,350 CHEMICALS GENERAL SUPPUES 6,649 5,218 10,674 10,990 10,990 UNIFORMS 50 50 50 FOOD SUPPLIES 58 38 448 450 450 TOTALS: SUPPMES 10,221 10,179 21,738 23,450 23,450 OTHER SERVICES & CHARGES ARCHITECT/ENGINEER FEES LEGAL FEES ATTORNEY FEES-CIVIL PROCESS 670 690 690 E. XPERT & PROFESSIONAL SERV. 1,602 1,357 1,322 15,340 15,340 MANAGEMENT SERVICES 104,009 113,654 116,150 114,708 114,708 PROTECTIVE SERVICES TRAINING & EDUC ACTIVITIES 250 260 260 TELEPHONE & TELEGRAPH 1,879 2,717 3,105 1,300 1,300 POSTAC-;-;-~ 332 288 299 310 310 OTHER COMMUNICATIONS 222 45 500 520 520 LOCAL TRAVEL EXPENSE 50 50 50 OUT OF TOWN TRAVEL EXPENSE 150 150 150 LEGAL NOTICE PUBLISHING 46 73 250 260 260 INSURANCE & BONDS 24,024 31,076 29,022 22,966 22,966 ELECTRIC 29,854 33,474 39,270 41,230 41,230 WATER 7,177 7,047 8,400 8,650 8,650 GAS 24,72~ 45,495 43,890 46,580 46,580 REFUSE 2,832 2,832 3,000 3,090 3,090 SEWER 5,363 5,125 5,500 5,670 5,670 REPAIR & MAINT. SERVICES 29,495 34,613 36,000 37,080 37,080 EXTRAORDINARY MAINTENANCE 100 100 100 RENTS & LEASES 100 100 100 PROGRAM ACTIVITIES 100 100 100 MISC. CHARGES I00 100 100 100 PILOT 22,092 19,526 19,565 20,150 20,150 SUBSCRIPTION, MEMBERSHIP 132 190 250 250 250 TENANT SERVICES 350 360 360 INSURANCE DEDUCTIBLE 1,000 1,000 1,000 EMPLOYEE RECOGNITION MISCELLANEOUS CIVIC AFFAIRS COMMISSION & BOARDS 126 375 390 390 TAXES & LICENSES 773 738 400 410 410 STATE SALES TAX 3,869 4,055 4,500 4,640 4,640 ADMINISTRATIVE EXPENSES INTEREST ON DEPOSITS 109 409 450 450 450 TOTALS: OTHER SERVICES & CHARGE 258,758 302,713 315,118 326,904 326,904 CAPITAL OUTLAY BUILDING & IMPROVEMENT IMPROV. OTHER THAN BUILDINGS OFFICE EQUIPMENT OTHER EQUIPMENT TOTALS: CAPITAL OUTLAY OTHER FINANCING USES OPER. TRANSFER OUT - LABOR 7,884 TRANSFER OUT SPECIAL PROJECT VANDALISM TOTALS: OTHER FINANCING USES 7,884 TOTALS: PARKVIEW VILLA NORTH 285,959 TOTALS: PARKVIEW VILLA NORTH 285,959 20,820 20,820 11,454 13,518 11,454 13,518 377,221 373,900 377,221 373,900 377,221 373,900 367,238 367,238 367,238 367,238 GRAND TOTALS: 285,959 367,238 367,238 City of Columbia Heights 2005 Budget work sheet Department Proposed Fund Fund Actual Actual Adopted Department Manager Department Department Expense Expense Budget Proposed Proposed Line Item Line Item 2002 2003 2004 2005 2005 PARKVIEW VILLA NORTH ClAP GRANT PERSONAL SERVICES 203.46331.1070 INTERDEPARTMENTAL LABOR SERV 10 203.46331.1700 ALLOCATED FRINGE 5 TOTALS: PERSONAL SERVICES 16 203.46331.2171 203.46331.2171 203.46331.3050 203.46331.3500 203.46331.4000 203.46331.4395 203.46331.5120 203.46331.5180 SUPPLIES GENERAL SUPPLIES TOTALS: SUPPLIES OTHER SERVICES & CHARGES EXPERT & PROFESSIONAL SERV. LEGAL NOTICE PUBLISHING REPAIR & MAINT. SERVICES STATE SALES TAX TOTALS: OTHER SERVICES & CHARGE CAPITAL OUTLAY BUILDING & IMPROVEMENT OTHER EQUIPMENT TOTALS: CAPITAL OUTLAY TOTALS: ClAP GRANT TOTALS: PARKVIEW VILLA NORTH 3,800 8,152 11,952 18,206 18,206 30,173 30,173 GRAND TOTALS: 30,173 - COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of December 14, 2004 AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE NO: 3-2 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Adopt Resolution 2004-06, Adopting BY: Bob Lindig BY: the Proposed 2005 Budget for Parkview Villa DATE: December 7, 2004 South BACKGROUND: Parkview Villa South (PVVS) is a 45-unit apartment building, located at 965 40 Avenue Northeast. PVVS serves low-income seniors age 55 and older. PVVS was constructed in 1991. PVVS is owned by the Economic Development Authority and managed by Walker ElderCare Services, Inc. Expenditures The proposed 2005 budget for PVVS is ~228,73(~. This represents a 15.8%, or $31,253, increase over last year's budget of $197,477. The primary reason for the increase include $24,800 increase in capital outlays over the 2003. As a result of the rent adjustment that occurred in April 2004, the property now has the ability to implement the capital improvements program. Other line items reflect increases or decreases compared to the 2004 budget; in total showing a slight decrease. Revenues Proposed gross revenues are $236,67~ and include rents of15221,031~, investment income of~ and other miscellaneous charges. RECOMMENDATION MOTION: Move to adopt Resolution 2004-06 adopting the 2005 PVVS Budget. RECOMMENDED MOTION: Move to adopt Resolution 2004-06, a Resolution of the Housing and an ment Authority in and for the City of Columbia Heights adopting the 2005 PVVS Budget of d recommending this budget to the City Council for approval. HRA ACTION: H:XI-IRA Consent2004~dopt Res.2004-06 PW South Budget HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR COLUMBIA HEIGHTS HRA RESOLUTION 2004-06 RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADOPTING THE 2005 BUDGET FOR PARKVIEW VILLA SOUTH. BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of Columbia Heights, Minnesota as follows: WHEREAS, the City had constructed in 1991 Parkview Villa South (PVVS), a 45-unit rental apartment building, for the purpose of providing housing for low-income seniors age 55 and older. NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA THAT: 1. The HRA adopts and recommends to the City Council for approval the 2005 PVVS budget of I$228,73(~. The Executive Director is instructed to transmit a copy of this resolution to the City Manager and Finance Director/City Clerk of the City of Columbia Heights, Minnesota. APPROVED THIS__ DAY OF , 2004. Attest by: Walter R. Fehst, Executive Director Tammera Ericson, Chair Fund I Fund Department Department Line Item Line Item City of Columbia Heights 2005 Budget work sheet Department Proposed Actual Actual Adopted I Department I Manager Expense Expense Budget Proposed Proposed 2002 2003 2004 2005 J 2005 GRAND TOTALS: 168,988 192,373 197,477 228,730 228,730 PARKVIEW VILLA SOUTH PARKVIEW VILLA SOUTH PERSONAL SERVICES 213.46340.1000 ACCRUED SALARIES 213.46340.1070 INTERDEPARTMENTAL LABOR SERV 4,192 13,397 6,725 11,262 11,262 213.46340.1300 INSURANCE 213.46340.1700 ALLOCATED FRINGE 2,070 4,948 3,358 5,622 5,622 TOTALS: PERSONAL SERVICES 6,263 18,345 10,083 16,884 16,884 SUPPLIES 213.46340.2000 OFFICE SUPPLIES 88 23 602 460 460 213.46340.2010 MINOR EQUIPMENT 331 95 1,282 1,300 1,300 213.46340.2011 COMPUTER EQUIPMENT 200 200 200 213.46340.2020 COMPUTER SUPPLIES 200 200 200 213.46340.2030 PRINTING & PRINTED FORMS 50 50 50 213.46340.2070 TRAINING & INSTR SUPPLIES 25 25 25 213.46340,2160 MAtNT. & CONSTRUCT MATERIALS 3,072 295 3,036 3,130 3,130 213.48340.2161 CHEMICALS 19 213.46340.2171 GENERAL SUPPLIEs 2,840 2,967 5,257 5,410 5,410 213.46340.2172 UNIFORMS 213.46340.2175 FOOD SUPPLIES 28 19 170 180 180 TOTALS: SUPPLIES 6,359 3,418 10,822 10,955 10,955 OTHER SERVICES & CHARGES 213.46340.3041 ATTORNEY FEES-CIVIL PROCESS 330 340 340 213.46340.3050 EXPERT & PROFESSIONAL SERV. 695 1,292 578 7,660 7,660 213.46340.3060 MANAGEMENT SERVICES 51,913 56,508 51,570 57,268 57,268 213.46340.3100 PROTECTIVE SERVICES 213.46340.3105 TRAINING & EDUC ACTIVITIES 150 150 150 213.46340.3210 TELEPHONE&TELEGRAPH 992 1,519 1,617 650 650 213.46340.3220 POSTAGE 144 126 139 140 140 213.46340.3250 OTHER COMMUNICATIONS 82 22 250 210 210 213.46340.3310 LOCAL TRAVEL EXPENSE 40 40 40 213.46340.3320 OUT OF TOWN TRAVEL EXPENSE 100 100 100 213~46340.3500 LEGAL NOTICE PUBLISHING 23 23 55 60 60 213.46340.3600 INSURANCE&BONDS 11,833 15,538 12,930 5,893 5,893 213.46340.3810 ELECTRIC 16,529 17,012 ' 24,896 26,450 26,450 213.46340.3820 WATER 3,535 3,471 4,047 4,170 4,170 213.46340.3830 GAS 13,900 19,361 22,374 24,010 24,010 213.46340.3840 REFUSE 861 1,395 1,410 1,450 1,450 213.46340.3850 SEWER 2,642 2,524 2,965 3,050 3,050 213.46340.4000 REPAIR & MAINT. SERVICES 19,229 25,612 24,060 24,780 24,780 213.46340.4030 EXTRAORDINARY MAINTENANCE 3,000 213.46340.4100 RENTS & LEASES 50 50 50 213.46340.4200 PROGRAM ACTIVITIES 75 80 80 213.46340.4300 MISC. CHARGES 58 50 50 50 213.46340.4315 PILOT 14,757 14,166 14,595 15,030 15,030 213.46340.4330 SUBSCRIPTION, MEMBERSHIP 37 35 125 130 130 213.46340.4335 TENANT SERVICES 100 100 100 213.46340.4374 EMPLOYEE RECOGNITION 213.46340.4376 MISCELLANEOUS CIVIC AFFAIRS 213.46340.4380 COMMISSION & BOARDS 65 200 210 210 213.46340.4390 TAXES & LICENSES 1,410 1,365 500 520 520 213.46340.4395 STATE SALES TAX 2,571 1,923 3,262 3,360 3,360 213.46340.4500 ADMINISTRATIVE EXPENSES 213.46340.4850 INTEREST ON DEPOSITS 90 127 140 140 140 TOTALS: OTHER SERVICES & CHARGE 141,364 162,020 169,608 176,091 176,091 CAPITAL OUTLAY 213.46340.5120 BUILDING & IMPROVEMENT 24,800 24,800 213.46340.5130 IMPROV. OTHER THAN BUILDINGS 213.46340.5170 OFFICE EQUIPMENT 213.46340.5180 OTHER EQUIPMENT 9,089 TOTALS: CAPITAL OUTLAY 9,089 24,800 24,800 OTHER FINANCING USES 213.46340.7100 OPER. TRANSFER OUT - LABOR 5,914 8,590 6,964 213.46340.7411 TRANSFER OUT TO PVVS 213.46340.8110 VANDALISM TOTALS: OTHER FINANCING USES 5,914 8,590 6,964 TOTALS: PARKVIEW VILLA SOUTH 168,988 192,373 197,477 228,730 228,730 TOTALS: PARKVIEW VILLA SOUTH 168,988 192,373 197,477 228,730 228,730 City of Columbia Heights 2005 Budget work sheet Department Proposed Fund Fund Actual Actual Adopted Department Manager Department Department Expense Expense Budget Proposed Proposed Line Item Line Item 2002 2003 2004 2005 2005 213.00.34114 213.00.36210 213.00.36219 213.00.36220 213.00.36225 213.00.36290 213.00.39120 213.00.39140 PARKVIEW VILLA SOUTH 0 0 0 REVENUE 0 0 0 EXCESS UTILITIES 2,665 2,719 2,600 INTEREST ON INVESTMENTS 5,701 5,259 6,000 CHANGE IN FAIR VALUE 1,401 1,578 0 GEN. GOVERNMENT RENTS 181,136 180,700 180,000 NONDWELLING RENTS 8,143 7,919 8,000 OTHER MISC. REVENUE 1,342 3,907 1,500 RECOVERY DAMAGE CITY PR 0 0 0 OTHER REF. & REIMBURSEMF 0 5 0 TOTALS: REVENUE 200,388 202,087 198,100 TOTALS: PARKVIEW VILLA SOU' 200,388 202,087 198,100 0 0 0 200,388 202,087 198,100 GRAND TOTALS: 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,758 6,365 0 221,030 8,487 1,400 0 0 240,040 240,040 0 240,040 COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: December 16, 2004 AGENDA SECTION: Items for Consideration ITEM: 9th Floor pipe repairs ORIGINATING DEPARTMENT: HRA BY: Dana Welke DATE: December 16, 2004 EXECUTIVE DIRECTOR APPROVAL BY: BACKGROUND: Attached you will find pictures of the 9th floor pipe leaks that have been temporarily repaired in the past and have aggressively got worse and are actively leaking in more places. The three proposals obtained for the 9th floor pipe leaks on the 9th floor of Parkview Villa. The first proposal was obtained from LBP Mechanical, Inc. in the amotmt of $8650.00. The second proposal was obtained from Erickson Plumbing, Heating and Cooling Inc in the amount of $11,125.00. The third bid was obtained from R.J. Miller in the amount of $25,035.00. RECOMMENDATION: Staff recommends the approval of the lowest proposal for this repair to be completed by LBP Mechanical, Inc. in the amount of $8650.00. RECOMMENDED MOTION: Move to approve the proposal from LBP Mechanical, Inc. for an amount not to exceed $8650.00 for the plumbing repairs on the 9th floor pipes at Parkview Villa and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. HRA ACTION: LEAKING PIPES ON 9TH FLOOR LBP LBP Mechanical, Inc. Service & Construction 315 Royalston Avenue North Minneapolis, Minnesota 55405-1535 (612) 333-1515 Fax: (612) 333-6122 November 8, 2004 Parkview Villa Housing Complex 965 40th Avenue NE Columbia Heights, MN 55421 Attention: Dana Welke Reference: 2" water line replacement on 9th floor Dear Dana, LBP Mechanical, Inc. estimates the sum of $8,650.00 to replace approximately 155' of 2" L Copper on the 9th floor. LBP Mechanical, Inc. includes 12 new ~" and 6-1 ¼" valves feeding the apartments on the 9th floor. Also, includes 4-2" valves to isolate the north and south wings. All work to be done during regular working hours. LBP Mechanical, Inc. could do this job on a time and matedal basis and saving to revert back to the owner. LBP Mechanical, Inc. excludes pipe insulation at this time. Terry Bush could do this and save you the cost. Thank you for your consideration. Please call if me if you have any questions. Sincerely, LBP Mechanical, Inc. Paul Schneider Project Manager An Equal Opportunity Employer/Contractor il./22/2004 10:03 7637834556 ERB3KSONFNC, PAGE 02 PROPOSAL SUI~MII-I'ED TO ..... 14,'71 92nd Lene NE Blaine, MN 5,544.-3 FAX (763) 783.-4566 PROPOSAL Plumbing · Hemtl~ll C~dlng · El~trloal Walker Elder Care S~Tvices Parkview Villa Housing Complex 965 40a Avenue NE Columbia Heights, 1VEN 55421 11/22/2004 Replacement of hot water piping Includes the following: Remove exi~t~g 2" hot water main at 9~ floor at hallway ceiling Install new 2" type L copper piping main All pipe, valves fittings and hangers Reconnect to 12 - %" and 6 - 1-1/4" branch pipe lines Install new ~ port ball, valveS at above branch lines Hang all new copper piping with copper clad UvJ-strut clamps Hang pipLn8 on existin8 L~-strut hangers Insulate all replace piping Install four 2" full port isolation ball valves Pipe new main complune as possible to mi~mize shut dcwn of water to tenant spaces Removal of existing piping and debris from premises Note: ceiling removal and replacement in hallway not included WE PROPOSE to furnish material and labor .- complete in accordance with above specifications, for the sum o! Dollars ($----.,~,,~13S~G). Payment terms as follows: TOTAL DUE ON COlVlPLETION OF OUR WORK Restfully submi~ed, ERICKS~MBINO , H~G - COOLINO, INC. 147~ g~' Lane Ph: 11= Dane/Teny IPnm. Ron Erlckson Pax: 763-TM-3978 I'.gem 2 lzt.znm Date: 11,22/2.004 Rm water Une Repi,~ement faC, Goal morning, Somj for the delay in getting you this prolXeel. Any que~or, s please give me a oalh Thanks, Ron r.j. miller~ plumbing & heating, inc. 834 - 40th avenue n.e. · minneapolis, mn 55421-2905 763/571-6049 Oct. 11, 2004 Park View Vila 965 40th Ave. N. E. Columbia Heights, Mn. 55421 Bid to replace water piping. Ninth floor hot water piping in ceiling of hall way. 1. Ceiling in hall way to be removed and replaced by others. 2. From 2 inch water main from riser to 10th floor replace hot water main in ceiling complete and size per existing hot water main. 3. Replace branches from hot water main to where branch go through hall way wall into each apartment. 4. Replace and/or install new ball valves on each branch line off hot water main. 5. Install hangers on new hot water main that insulate copper water piping from steel hangers. 6. Install insulation on new hot water main and branches as spec'ed on existing hot water main. 7. Install two 2 inch ball valves on new hot water main so system can be shut down one half of building at a time. 8. On each half of building in new hot water main into two additional valves in main to shut suctions of building down for future repains. 9. Furnish and install temporary hot water main to half of building so system can be shut down in small suctions at a time. 10. Remove all old materials and construction debris from plumbing work preformed and remove from job. End of base bid. Base bid price $24,035.00 40% down payment and 60% 5 days of completion. Accepted by- ..................................... licenses: mn M1910 * topis. M0316 · st. p. M10866 COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HR/k) Meeting of: December 16, 2004 AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE NO: ~.~_ c// DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Termination of Lease Upon Death of Tenant BY: Dana Welke BY: DATE: December 16, 2004 BACKGROUND: This is how the current Lease reads in Section 19. Termination of Lease Upon Death of Tenant: Upon the death of the Tenant, or if there is more than on Tenant, upon the death of all tenants, either the Landlord or the personal representative of the Tenant's estate shall be liable for rent to the end of the notice period or the date the unit is re-rented, whichever date comes first. The termination of the lease under this section shall not relieve the Tenant's estate from liability either for payment of rent or other amounts owed prior to or during the notice period, or for the payment of amounts necessary to restore the premises to their condition at the beginning of the Tenant's occupancy, or from normal wear and tear. There is a Minnesota State Statute 504B.265, Subd. 2.; that reads: Either the landlord or the personal representative of the tenant's estate may terminate the lease upon at least two month's written notice, to be effective on the last day of the calendar month, and hand delivered or mailed by postage prepaid, first class United States mail, to the address of the other party. The landlord may comply with the notice requirement of this subdivision by delivering or mailing the notice to the premises formerly occupied by the tenant. The termination of a lease under this section shall not relieve the tenant's estate from liability either for the payment of rent or other sums owed prior to or during the notice period, or for the payment of amounts necessary to restore the premises to their condition at the commencement of the tenancy, ordinary wear and tear excepted. In the Landlords and Tenants: Rights and Responsibilities Book, which is issued by the Minnesota Attorney Generals Office, and posted in the Parkview Villa's office reads under #6 The Lease: The "personal representative" of a renter's estate may terminate a lease upon the death of the renter after two full months' written notice. (32) A tenant may vacate a unit if it becomes inhabitable or unfit for occupancy (see page 17). In certain circumstances, a renter called to duty in the armed forces can give 30-days notice. The military service member/tenant should contact his/her Judge Advocate General Office for information. RECOMMENDATION: Staffrecommends leaving this part of our Parkview Villa lease as it potentially will lower the score with the MASS (Management Operations Overview). Directly under these categories: PHAS #3- Management Assessment- Vacant unit turnaround time. PHAS #2- Financial Condition- Tenant receivables outstanding (uncollected). We are scored on how many days it takes to turn a unit, complete the repairs and cleaning and then to re-rent the unit. All of the above items lower our funding from HUD if not done in accordance with their guidelines. There could potentially be a great revenue loss if we do not keep this in the lease and we will lose funding from HUD. We would like to update the wording, to make it easier to read and understand from the applicant/tenants view, in the current lease that is being revised for the January 18, 2005 HRA meeting. There has been a form added to the move in paper work, earlier this year, titled "Estate Representative" and is explained to the new tenant as they complete their move in paperwork and go through the lease with Management. RECOMMENDED MOTION: Move to Approve the Termination of Lease Upon Death of the Tenant as part of the Parkview Villa lease and to have it reviewed in the rewritten Lease at the January 18, 2005 HRA board meeting. HRA ACTION: COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: December 16, 2004 AGENDA SECTION: Items for Consideration NO: ITEM: Adopt A Policy for Underground Parking Access ORIGINATING DEPARTMENT: HRA BY: Dana Welke DATE: December 16, 2004 EXECUTIVE DIRECTOR APPROVAL BY: BACKGROUND: To better service the residents here at Parkview Villa, for safety reasons, would like to have the residents be able to gain entry to the underground parking garage. RECOMMENDATION: To allow any resident of Parkview Villa, declared by the ADA (American's with Disabilities Act) to be disabled, to request in writing and obtain an underground parking garage handheld remote to gain entry for their safety. There would be a $35.00 deposit for the handheld remote and a one time annual fee of $15.00. RECOMMENDED MOTION.' Move to Approve the underground parking garage access policy. (Please see attached). HRA ACTION: Underground Parking Garage Access Policy As a reasonable accommodation for residents who may be declared disabled in the American's with Disabilities Act, and make a written request to Parkview Villa Management, management will grant access to the underground parking garage for drop off and pick up only. Residents will not qualify unless they are approved by the ADA (American Disabilities Act) as physically disabled. There will be a $35.00 deposit for each garage door opener obtained by a resident and a one-time charge of $15.00 during one calendar year, to start over at the beginning of each fiscal year. We request that if you participate in this program that you would respect other tenants that are parking in the underground parking garage. Please avoid blocking other parking spaces. This will be in effect on January 1, 2005. Please come to the office at any time to get registered for your opener at your convenience. Should you have any questions please feel free to contact the Parkview Villa office at your convenience. COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: December 16, 2004 AGENDA SECTION: Items for Consideration ITEM: Adopt A Policy for the intemal transfer ~rocess ORIGINATING DEPARTMENT: I-IRA BY: Dana Welke DATE: December 16, 2004 EXECUTIVE DIRECTOR APPROVAL BY: BACKGROUND: To better service the residents here at Parkview Villa for future questions on how internal transfers will be done we would like to have the residents updated with a current and updated policy so they are aware of what the HRA and management has talked about at a previous meeting. Management would also like to include this information in the new ACOP so applicants will know the process at their move in. By having this policy this will eliminate the confusion of who is charged an internal transfer fee and what process will be required of them. RECOMMENDATION: To allow any resident of Parkview Villa, to sign up for intemal transfers without any question on how each different scenario will be handled and what it entails. 'RECOMMENDED MOTION: Move to approve the attached policy on internal transfers. HRA ACTION: INTERNAL TRANSFER PROCESS/POLICIES As of December i, 2004 transfers from the West side of thc building to thc Ease side will be handled in thc below fashion. Should you be interested m an internal transfer we are requiring an application to be filled out and it will be placed on the "local residential" waiting list m order, by elate. In the event that something comes open and it is not on the East side you would pass and it would again be treated the same way as a regular applicant. There will be a $400.00 internal transfer fee to any resident that will participate in this move. All South residents that apply to transfer to thc North building, will have the $400.00 transfer f~ waived, if their lease was signed here at Parkview Villa South prior to April 20, 2004 and this waiver will expire on January 1, 2007 for those residents. All South residents that have signed a lease after April 20, 2004 will be required to pay the internal lransfer fee of $400.00. Any North resident should they qualify for the South building (62 years of age or older) and want to move from the North to the South, will have to follow all of the same rules. There will be an internal transfer fee of $400.00 and an application will be required for the waiting list on the South. In the event thai there is a 2-bedroom unit available with all 2-bedroom waitlist applicants exhaust~ this would become available to any one person resident at the 2-bedroom rent price, however this too would require a application to be complete and put on the waitlist and treated the same as any regular applicant on the waitlist. The Parkview Villa Management will treat any verbal acknowledgement of lhe desire to make any of the listed internal moves as an inquiry until the application is completed. Any resident that wants to make a personal preference move all of thc above rules will apply. INTRA (INTERNAL TRANFER) AGREEMENT I the resident of # 965 40th Ave NE am giving a 30-day notice to complete a intra transfer from the above listed unit to # Today's date is and I am fully aware that there is a $400.00 intra transfer fee to complete this as it is a preference move and will pay the fee in one installment unless otherwise worked out with the Parkview Villa Management office. I also understand that all proximity cards (key cards) will need to be returned for the unit I am vacating and I will be issued new cards for the new unit, including visitor/family/friend cards. Notes: Resident's signature Date Management's signature Date