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HomeMy WebLinkAboutJuly 20, 2004CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights, mn.us HRA Commissioners: Tammera Ericson Dennis Ecklund Bobby Williams Bruce Nawrocki Bruce Kelzenberg Patricia Jindra HOUSING & REDEVELOPMENT AUTHORITY REGULAR MEETING 7:00 P.M., TUESDAY, JULY 20, 2004 PARKVIEW VILLA, COMMUNITY ROOM B, 965 40T~ AVENUE AGENDA 1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. Approval of Minutes of the Regular Meeting held on April 20, 2004. MOTION: Move to approve the minutes of April 20, 2004, regular meeting as presented in writing. 4. REPORT OF MANAGEMENT COMPANY-Housing Administrator CITIZEN FORUM .(At this time, citizens have an oppOrtunity to discuss with the HRA items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the HRA regarding specific agenda items at the time thc item is being discussed.) 6. ITEMS FOR CONSIDERATION 1. Set Public Hearing for the 2005 Public Housing Authority (PHA) Plan Review MOTION: Move to set a Public Hearing date of Tuesday, October 19, 2004, at 7:00 p.m. at Parkview Villa for the purpose of receiving public input on the 2005 Public Housing Authority (PHA) Plan. " 2. Approve Garage Proposal and Authorize Revision to Capital Fund Plan MOTION: Move to Approve the 2003 Capital Fund Program Budget Revision and the contract fOr repairs with Lloyd's Home Improvements for an amount not to exceed $5,167.00 for the garage repairs at Parkview Villa and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. ADMINISTRATIVE REPORTS ADJOURNMENT Cheryl Bakken, Community Development Secretary H: \HRA Agenda2004\7-20-2004 The HRA does not discriminate on the basis of disability in the adrcfission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be prov~e.d to allow individuals with disabilities to IParticipate in all HRA services, programs, and activities. Auxiliary aids for handicapped persons are available upon request Iwhen the request is made at least 96 hours in advance. Please call the HRA Secretary at 706-3670 to make arrangements [(TDD/706-3676 for deaf or hearin~ impaired only). THE CITY Of COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY iN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER HOUSING & REDEVELOPMENT AUTHORITY REGULAR MEETING MINUTES OF APRIL 20, 2004 CALL TO ORDER - The Regular Meeting of the Columbia Heights Housing & Redevelopment Authority (HRA) was called to order by Chair, Tammera Ericson at 7:02 p.m., April 20, 2004, in the Parkview Villa Community Room B, 965 40th Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Tammera Ericson, Bruce Nawrocki, Bobby Williams, Dennis Ecklund Jr., Patricia Jindra, and Bruce Kelzenberg PLEDGE OF ALLEGIANCE CONSENT AGENDA Approval of Minutes Approve the Minutes of Regular Meeting of January 21, 2004. Ericson stated under roll call, Julienne Wyckoff's name should be removed and replaced with Patricia Jindra. Nawrocki also stated on the top of page 4, he would like the sentence to read: Ericson read a memo Nawrocki requested be read at the meeting in regards to the agenda item, which stated his disapproval of the increase in rents for the South building. MOTION by Williams, second by Kelzenberg, to approve the minutes from January 21, 2004, regular meeting with the above mentioned, amendments. All ayes. Motion Carried: REPORT OF MANAGEMENT COMPANY Lisa Toms, Walker ElderCare, Housing Director, who is Dana Welke's supervisor, gave the management report. Toms stated when Walker took over management of Parkview Villa they discovered there were seven vacant units instead of four, Dana has re-rented 16 apartments since the first of February, which is three times the normal. The elevator repairs have been completed, there were 93 outstanding work orders, which have been corrected, the residents have chosen a color for the carpeting in the South building, they will be installing a tenant suggestion box next week, a volunteer garden committee has been organized and will be working with staff to clean up the grounds and do some gardening. Dana Welke, Housing Administrator, stated there were three police calls in March: one medical, one wellness check and one domestic. Currently on the waiting list for the North building there is 17 Columbia Heights residents and one Columbia Heights Employee. The South building has eight Columbia Heights residents and zero non-residents on the list. She has exhausted the South waiting list for occupancy, ran an ad in the newspaper, which did not generate any additional applicants and ordered a yard sign stating "Apartment Available". Staff has been reviewing all correspondence in regards to the Parkview Villa Lease, Handbook, and Occupancy Policies for both the North and South buildings with the intent to present the updated documents to the HRA for approval at a special meeting sometime in May. Currently, there is one resident of the North building that is on the waiting list for the South building and zero South residents on the North list. The cost to prepare an apartment for rental is $450 to $600 per unit, which includes paint, floor stripping, re-waxing, and staff cleaning. This is $18~r with an average of 2 hours for the caretakers time. Housing & Redevelopment Authority Minutes April 20, 2004 Page 2 of 5 Nawrocki asked if there is a charge for residents to move from the South to the North building and stated he thought it was discussed at an earlier meeting not to charge residents. Ericson stated it was discussed in January and the board requested Parkview Management provide the board with the details on how many residents are on the waiting list prior to the board making a decision on this issue. Ecklund felt residents should not pay for the move considering the situation. Welke stated there is only one resident that has moved internally and did pay the $400 fee. Streetar suggested waiving the internal move fee until January 1, 2007, which is the date the rents become the same for both current and new residents in the South building. MOTION by Nawrocki, second by Kelzenberg, to waive the $400 internal move fee for current residents until January 1, 2007 and to refund the $400 to the resident that has already paid the internal move fee. All ayes. Motion Carried. CITIZENS FORUM Renie Sufika, Unit 104, stated she has been a resident of Parkview Villa for the past 20years, and that there is a different type of residents in the building in the last few years. She asked what is the number of warnings that a resident would get before evicted, as she felt residents causing problems aren't being monitored. Welke stated she has only been managing Parkview since February fit, but could assure Suftka that she has been documenting different issues that have come up with residents, and stated she has to go by HUD rules for eviction of residents. Nawrocki suggested Welke do two things: 0 give residents a copy of the disciplinary rules and 2) keep a list of incidents. Welke asked Nawrocki if there was an unwanted person report, what would he like her to do with it. Nawrocki stated he would like her to report to the board what happened, such as did the person or persons go to jail, get driven home, etc. Toms stated Dana and her have been trying to get through all of the residents files, but it takes time. One of the things they have already caught is that there was an excessive amount of security cards out without any documentation in the office. So they sent a letter to residents giving them 30 days to turn in all the extra cards, which would be replaced with new ones. All unused cards were de-activated, which tightened the buildings security. ITEMS FOR CONSIDERATION RESOLUTION 2004-01~ TRANSFER FUNDS FOR SOUTH CARPET Nagel stated there was $15,183 budgeted in 2003for Parkview Villa South Capital Improvements, approximately $6,000 was used to paint the hallways, while the remaining approximately $9,000 was for re-carpeting the first floor and Community Room, as identified in the 15 year Capital Improvement Plan. Staff obtained three bids with St. Paul Linoleum and Carpet Company being the lowest bidder at $21,377. Because Crestview management did not include the carpet cost in the 2004 budget, the funds need to come from the Parkview Villa South reserves. By adopting Resolution 2004-01 this would keep the HRA on track with the 15 year plan. Housing & Redevelopment Authority Minutes April 2O, 20O4 Page 3 of 5 Ericson asked if staff is asking the board to transfer funds back to the operating fund to pay for the carpeting. Nagel stated that was correct. Nawrocki asked where the funds would come from. Nagel stated the funds allotted for the carpet weren't used in 2003 so they were put in the HRA fund balance account and Resolution 2004-02 would direct finance to transfer the funds back into the operating fund for 2004 so we can pay for the carpeting. Nawrocki questioned the total cost as St. Paul Linoleum and Carpets bid stated we could save $1,981 if we re-use the existing stair stringers. Nagel stated it was determined the stringers aren't in that good of shape. Nawrocki stated St. Paul Linoleum has been in business for many years and felt they should know if it re-useable or not. MOTION by Williams, second by Ecklund, to waive the reading of Resolution 2004-01, there being an ample amount of copies available to the public. All ayes. Motion Carried. MOTION by Williams, second by Jindra, to Adopt Resolution 2004-01, Authorizing the transfer of $21,377 from HRA Fund Balance 213-00-25300 to Fund 213-46340-5120. All ayes. Motion Carried. RESOLUTION 2004-02~ APPROVING CALCULATION OF PERFORMANCE FUNDING SYSTEM OPERATING SUBSIDY, PHA/IHA BOARD RESOLUTION AND THE PUBLIC HOUSING ASSESSMENT SYSTEM (PHAS) MANAGEMENT OPERATIONS CERTIFICATION FOR 2004 Nagel stated Bob Lindigfrom Walker and staff have prepared the forms for board approval prior to submittal to HUD and asked if there were any questions. Fehst asked what is the One Strike Provision listed on the HUD form and that the form number on the cover letter should be corrected to read 52723. Welke stated it is for the production or sale of methamphetamines, which is one of the documents she needs to update. MOTION by Nawrocki, second by Williams, to waive the reading of Resolution 2004-02, there being an ample amount of copies available to the public. All ayes. Motion Carried. MOTION by Nawrocki, second by Williams, to Adopt Resolution 2004-02, a Resolution Approving the Calculation of Performance Funding System Operating Subsidy, PHA/IHA Board Resolution and the Public Housing Assessment System (PHAS) Management Operations Certification for 2004. All ayes. Motion Carried. Homing & Redevelopment Authority Minutes April 20, 2004 Page 4 of 5 RESOLUTION 2004-03~ AUTHORIZING PAYMENT TO HUD Nagel stated Congress made the decision to retroactively require the payback of all FY2000 Capital Fund Program Funds that were not obligated by September 30, 2002. The HRA did not obligate $104,471.23 of the FY2000 CFP Funds for re-roofing Parkview Villa North until October 15, 2002. By the time Congress passed the new regulation on February 20, 2003, Parkview Villa North had been re-roofed and the project closed out. Staff had no idea that Congress would pass a law.five months later requiring the full payback of these funds. The only option the HRA has been given is to payback the money out of Parkview Villa North reserves so that future CFP programs can get underway. The current revenue amount is $500,000 and by paying HUD $104, 471.23 will reduce the fund balance to approximately $400,000. Nawrocki stated the letter from HUD is dated July of 2003 and if he had known about this when he went to Washington last month he couM have discussed the issue with our government officials. Nagel stated he did bring this up at a meeting last year and staff sent various letter and made phone calls to officials to express our concerns, but with no result. Streetar stated the board doesn't have a choice we have to pay it back. In fact he tried to get someone from HUD to attend the meeting tonight, with prevail and the local HUD office has froze the City's funds until this amount is paid back. MOTION by Williams, second by Kelzenberg, to waive the reading of Resolution 2004-03, there being an ample amount of copies available to the public. All ayes. Motion Carried. MOTION by Williams, second by Jindra, to Adopt Resolution 2004-03, a Resolution Authorizing payment of $104,471 from HRA Fund 213-00-25300 to the Department of Housing and Urban Development Capital Fund Program reimbursement. All ayes. Motion Carried. APPROVE BIDS/CONTRACT FOR NORTH APARTMENT MODERNIZATION Nagel stated on January 21st the HRA board reviewed the plans and specifications for the first of eight phases of the modernization of Parkview Villa North apartments, which will include new doors, cabinets, appliances, lighting, shelving, countertops and patching starting on the eighth floor. Funding for the project will come from the FY2002 and FY2003 HUD Capital Fund Program. Staff and Steve Erickson of BWBR, completed the specifications and advertised for bids beginning March 8, 2004for 3 weeks in the Focus Newspaper, the Builder's Exchanges of Minneapolis and St. Paul, McGraw-Hill Construction Data, Reed Construction Data, and the National Association of Minority Contractors Plan Room. Walker ElderCare provided a list of contractors they work with on projects to mail the bids to also. A Pre-Bid meeting was hem on March 30th, with UniCorp of St. Paul being the lowest bidder at $67,800 and $11,200 for the appliances from Walker's contractors brings the projects total cost to $79,000. Phase II of the project will be on the HRA agenda later this year. Housing & Redevelopment Authority Minutes April 20, 2004 Page 5 of 5 MOTION by Nawrocki, second by Jindra, to Approve the Contract for Phase 1 of the Parkview Villa North Apartment Modernization Project to UniCorp in an amount not to exceed $57,800 and authorize Walker ElderCare to purchase appliances for the project in an amount not to exceed $11,200 for the appliances; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. All ayes. Motion Carried. ADMINISTRATIVE REPORTS- Nothing ADJOURNMENT Chair, Ericson adjourned the meeting at 8:20 p.m. Respectfully submitted, Cheryl Bakken Recording Secretary H:LltRAMinutes 2004\4-20-2004 Date: TO: FROM: RE: June 7, 2004 Cher Dana Welke, Housing Manager March 2004 Management Report for Parkview Villa Parkview Villa · There were 3 police calls to Parkview Villa in the month of May. One of these calls was medical, one of them was a suspicious, and one of them was a family assist. · We have almost completed all of the carpet replacement on the South building. There still is cove on order and will be done as it comes in. The carpet looks great and has a positive impact on the residents. · The North building rehab is to start in the beginning of July on 9th floor. Final measurements and plans are being taken care of now. · Maintenance is making the appearance of the building great. They have painted the sign at the South most end of the building facing 40th Ave NE and cleaned up the rock area around it. We are hoping to get some new landscaping around those areas to enhance the curb appeal. All of the benches in the front entry way have been painted, as this too is curb appeal. There are several projects in the building right now for maintenance to complete and all of them will be done coincide of the daily work orders by prioritizing the most urgent to the least. Waiting list 19 applicants for Parkview Villa North (resident C.H.) 01 applicant for Parkview Villa North (employed in C.H.) 60 applicants for Parkview Villa North (non-resident) 08 applicants for Parkview Villa South (resident C.H.) 05 applicants for Parkview Villa South (non-resident) ****We have recently completed, at the end of May, a wait list clean out and should have the results back on the next month's report. This may make a big difference in the above numbers. ****The North wait list seems to keep increasing, when in turn the South wait list is decreasing and I would like to see at the next HRA meeting if we can change the age of the applicants to 55 instead of 62 in hopes to draw more people to the South building. Occupancy (please note this is current) Parkview Villa- North and South Move outs: 321 06-30-04 tenant initiated Move ins: still open (a couple appl. Interested) MISC: Management is reviewing all correspondence in regards to the PVV-North and South Lease, Handbook, and Occupancy Policies. We will be presenting new material to the HRA in a special meeting in July. HUD visited the site on Friday, June 4, 2004 and reviewed the information already completed. HUD also approved all of the 3rd party verifications that was created and not implemented for almost 10 years. HUD will be working with me hand in hand on a large problem that was discovered a couple of weeks ago. There are 63 units that are getting their Annual recertification completed in the wrong month. This may take the greater portion of the summer to fix. HUD is reviewing the problem at this time and will let me know how we can resolve it. Date: TO: FROM: RE: July 9, 2004 Cher Dana Welke, Housing Manager June 2004 Management Report for Parkview Villa Parkview Villa · There were 6 police calls in the month of June, one for damaged property of a tenant, one for an animal complaint, one for an unwanted person, two for medical and one for a welfare check. · The North building rehab started on July 6th on the 9th floor. Things are going semi smoothly and the bumps that did come about were taken care of by a team effort between the contractors and staff of Parkview Villa. · Now that some of the curb appeal has been completed, to draw more applicants to this site and we are looking at completing some internal updating to make the front entryway more inviting to the Parkview Villa guests. Jonah Smith the current maintenance man will be leaving Parkview Villa and going to another Walker Site, he will be greatly missed. Terry a 15-year vet of Walker Methodist will be starting with Parkview Villa on July 12, 2004. Please welcome him. Waiting list 10 applicants for Parkview Villa North (resident C.H.) 00 applicant for Parkview Villa North (employed in C.H.) 60 applicants for Parkview Villa North (non-resident) 10 applicants for Parkview Villa South (resident C.H.) 09 applicants for Parkview Villa South (non-resident) 01 applicants for Parkview Villa South 2BR ****The number did change from the recent waiting list clean out we have completed. We are striving every month to come up with new exciting ways to draw in the public to get on our waiting list. I recently placed a free add with Housing Sense. www.seniorhousingguide.us or housingsenseC_~,msn.com Occupancy (please note this is current) Parkview Villa- North and South Move outs: Move ins: 321 06-30-04 tenant initiated Move in August 1, 2004 (originally was filled and applicant pulled out one week prior to July 1, 2004 scheduled move in date, therefore became vacant for one month) 706 07-31-04 mngmt initiated Move in August 1, 2004 102 07-31-04 tenant initiated Move in August 1, 2004 101 07-31-04 tenant initiated Move in August 1, 2004 306 07-31-04 tenant initiated Move in August 1, 2004 MISC. Management is reviewing all correspondence in regards to the PVV-North and South Lease, Handbook, and Occupancy Policies. We will be presenting new material to the HRA in a special meeting in October. COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: July 20, 2004 AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE NO: 6-1 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Set Public Hearing for the 2005 Public BY: Dana Welke BY: Housing Authority (PHA) Plan Review DATE: July 10, 2004 BACKGROUND: Staff will prepare a draft copy of the Columbia Heights Agency Annual Plan for 2005. HUD requires a forty-five day review period to allow for public input. To meet this requirement, the Columbia Heights HRA should conduct a Public Hearing on October 19, 2004, at this Hearing the HRA board would make fmal modifications to the plan and authorize staff to submit the final document to HUD. The Resident Advisory Board, as well as Anoka County, will receive copies for their review and comment. The entire document has been generated by electronic transmission and downloaded through the HUD Web page REAC system. The will allow the HRA easy access to the plan and simplify the process in its annual update. A full copy of the draft plan with attachments and supporting documents will be available for review at the Columbia Heights HRA office, 590 40th Avenue NE, Columbia Heights, Minnesota and the Columbia Heights Public Library 820 40th Ave NE, Columbia Heights, MN. RECOMMENDATION: Staff is recommending that the HRA Board set a Public Hearing date of October 20, 2004, at 7:00 p.m. at Parkview Villa for the purpose of receiving public input on the 2005 draft Agency Plan. RECOMMENDED MOTION: Move to set a Public Hearing date of Tuesday, October 19, 2004, at 7:00 p.m. at Parkview Villa for the purpose of receiving public input on the 2005 Public Housing Authority (PHA) Plan. HRA ACTION: COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: July 20, 2004 AGENDA SECTION: Items for Consideration ORIGINATING DEPARTMENT EXECUTIVE NO: 6-2 HRA DIRECTOR APPROVAL ITEM: Approve Garage Proposal and Authorize BY: Dana Welke Revision to Capital Fund Plan DATE: July 10, 2004 BY: BACKGROUND: Attached you will find the Fire Department inspection that took place in May. Parkview Villa was sited for the shingles on the lower part of the south wing, paint chipping or scraped from the trim and sides of the garage, repair the siding that is rotten, the garage overhead is starting to rot in sections, part of the roof on the garage is rotten and were asked to replace any missing shingles on the garage. When this situation evolved Management solicited proposals from three contractors: MJ Construction, Lloyd's Home Improvements, and Greg Wills Exteriors. The low bid for the repairs is from Lloyd's Home Improvements. While doing the improvements on the garage to avoid further damage to the garage, we should also include an area to place the dumpsters next and pour a slab of cement, as some of the damage was caused from the dumpsters. There are also three bids for the cement work attached. Based on the low bid, staff obtained from HUD, a Davis-Bacon wage decision, a 2003 CFP Budget revision, and classification of the repair work as emergency. This allows the HRA to move forward without formal specifications. RECOMMENDATION: Staff recommends the approval of the 2003 Capital Fund Program Budget Revision and the Contract with Lloyd's Home Improvements to complete both the garage repairs, which came in at a price of $3960.00 and the cement area for the dumpsters which came in at a price of $1207.00 a grant total o£$5167.00. RECOMMENDED MOTION: Move to approve the 2003 Capital Fund Program Budget Revision and the contract for repairs with Lloyd's Home Improvements for an amount not to exceed $5,167.00 for the garage repairs at Parkview Villa and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. HRA ACTION: ,C"t.y of Columbia Heights ,Fire Department 555 Mill Street N.E. Columbia Heights, MN 55421 091 [30040 1o: Housing Manager - Kar~n Fanfl~ ~, ~ "~' ~ay ~0, 2004 965 40th Avenue N.E. Columbia Heights, MN 55421 Telephone:763-706-3656 Re: 965 40th Avenue Dear Rental Property Owner, Fire Department inspectors recently completed an interior/exterior inspection of your rental property. During this inspection fire department personnel noted a few deficiencies on your property that should be attended to. We would appreciate your effort at correcting the following noted deficiencies and we will perform a re-inspection on IJune 29, 2004 @ 16:00 to determine code compliance ~ If all deficiencies as described in this letter are not corrected prior to the re-inspection date or you have not contacted this office regarding the correction of the described deficiencies in a attempt to resolve the issues, a reinspection fee of $100.00 will be assessed. Also you or your representative (ie; tenant) must be present at the reinspection, if you or your representative is absent the above noted reinspection fee will be assesed. As required by State Statute 504B. 211, you the property owner, are required to notify tenants in advance of the impending reinspection. If our inspectors become aware during the inspection that the tenants were not notified, they wi//not perform the reinspection and the above noted reinspection fee will be assesed. r'-i if box is marked with an X, you do not need to be present for reinspection. Should you have any questions regarding this notice or feel that you cannot complete the repairs in the time frame assigned, please call the Columbia Heights Fire Department, Inspection Office at 763-706-3656. Charlie Thompson Fire Chief ******************************************** PLEASE READ - IMPORTANT ********************************************* AS required by State Statute 504B.211, the property owner is required to notify tenants in advance of the impending reinspection. You are also required to obtain permission from the tenant to enter his/her rental unit. If our inspectors become aware during the inspection that the tenants were not notified or that they refused permission to us to enter their unit, the inspectors will not perform the reinspection and the above noted reinspection fee will be assessed. ate ., Violation Details Re-Inspection Date 5/1~12004 06/29/2004 ................. Appeals Notice ............................. When a person to whom a Compliance Order is directed alleges that such Compliance Order is based upon erroneous interpretation of the Ordinance or upon a mis-statement or mistake of fact such person may appeal as set forth in 6.202(1). If you have questions on the appeal process, please call the City Planner and ask for information on the appeals process. For questions on the violations listed below, please call 763-706-3656. 1 ..Shall repair the tile in the living room that is broken up. Unit #909 1..Shall repair the wall above the window in the living room and in the bedroom. The paint is peeling. Shall scrape/p~int. . Unit ff911 1..Shall repair the wall above the window in the living room and in the bedroom. The paint is peeling. Shall scrape/paint. Common areas 1 ..Shall repair the north 8th floor hallway door that does not shut and close under its own ~ power. 2..Shall repair the 5th floor north hallway door and closer that sticks. Unit #501 ~'/;D, '~,"~,~'~' 1 ..Shall repair/scrape/paint the bathroom ceiling. Common areas 1 ..Shall repair the 4th floor, south wing carpet that is coming up in the hallway. 2..Shall repair the 3rd floor south hallway window that is cracked, near unit #325 1st Floor Common areas. ..Shall repaidpaint the wall in the 1st floor north hallway corner that is broken. /25/2004 21:12 30040 091 1st comp order SHIFT3 ~ate . Violation Details Re-Inspection Date 5/1(~/2004 06/29/2004 2..Shall remove the extension cord used to power the pop machine in the dining room. '~ Appliances must be directly wired into the electrical outlet. (~ '\'''-' Exterior 1..Shall repaidreplace the missing shingles on the lower part of the south wing roof. 2..Shall scrape/paint the trim and sides of the garage. 3..Shall repair the siding that is rotten 4..Shall repaidreplace the garage overhead door that has a rotted section 5..Shall repair the roof on the garage that is rotting 6..Shall replace all/any missing shingles on the garage. ;/25/2004 21:12 30040 091 1st comp order SHIFT3 *ROOFS - GUTTERS- SIDING *SOFFITS & TRIM *CONCRETE DRIVEWAYS *STEPS & WALKS *GARAGES *ADDITIONS PROPOSAL SU~Mi Y ~ bu TO PARK VILLA STRF_.~i' Proposal ~.,~~,...~ LLOYD'S HOME IMPROVEMENTS GENERAL CONTRACTOR 1012 42-1/2 Avenue N.H. Columbia Heights, MN 55421 Phone: 78~.5602 965 - 40TH~ AVE~ NE CITY. STATE ANO ZiP COOE COLUMBIA HEIGHTS, ['f~r,~ 55421 ARcHrIECT [OATE OF PLAN~ I We hereby submit specifications and estimates for: GARAGE ONLY: 1M REMOVE MASONITE SIDING & HAUL SAME INSTALL VINLY SIDING ON GARAGE *STUCCO 'CHIMNEY REPAIR 'IRON RAIUNGS *ALUMINUM WINDOWS *ALL TYPES OF FENCES 'FIREPLACES DANA WELKE 763-706-3800 JULY 12, 2004 Jo~ NgAIE INCLUDING SOFFIT & FACIA $2,495M00 2~ TEAR OFF & RER00F GARAGE ONLY INSTALL GAF ROYAL. SOVREIGN SHINGLES PERMIT & HAULING COLOR 3. INSTALL NEW GARAGE DOOR. NOT :INSULATED 16' x 7' INSTALL NEW OPENER WITH 1-REMOTE & 1-KEYLESS ENTRY $ 705~00 $ 760.00 $3,960~00 OPTION: ~NSTALL UNDERLAYMENT ~" FANFOLD $200.00 ALL DISPUTES WILL BE SETTLED BY BINDING ARBITRATION OF BETTER BUSINESS BUREAU All surplus materials are the property of the contractor. 1-1/2% Charge per month on past due accounts. With this contract you are hereby furnished with terms & conditions of Mechanic lien notice we Propose hereby to furnish matedal and labor -complete in accordance with above specifications, for the sum of: dollars $ ) Payment to be made as follows: Price good for 30 days, cash upon completion. Anything not mentioned above in this contract will be time and material. We cannot guarantee that the cement will not crack. Customer liable for 1/3 of contract price if rescinded after 72 hours. Not responsible for landscaping, yard work or lawn work. above the estimate. Al egmemems comingem ~ strike, accidsms m ~ ~ ~ by W~'l C~ ~. UC. ~. ~1~8 AN mmmial is gumameed to be aa egeafied. Al work to be camelet~ in · wa~mmdike menne~ AulhofJzed according to stm~dmd I~mctioee. Any mltermia~ a~ devlmia~ from Mx~ve el~:iflcmeJa~e invah~g ~'m c~s will be ~.ecute(I o~y ~ vwit~ m~m~m, ~ ~ ~ an e~l ch~ge ove~ reel ,~grtature ~alter R. Fehst-£xecutive Director Note: This proposal may be withdraw~ by us if not accepted within d=ys. iAcceptance of Proposal - The above p,ees, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Date of Acceptance Signature Signature ]V[ coNSTRUCTIoN PROPOSAL 8071 Ranchers Road · Fridley, MN 55432 763-785-8851 · 763-795-8799 fax · MN LIC#20233970 P/opo~I Submitted TO: Name_~i~ ~(~,~ Street ~ City (.iDL.~O~'F'~ State ~ Zip Day Ph.-'J~ '~-.~[~ Eve. Ph. No Date Sheet No. Work lo be pedormed al: Street City State SPECIFICATIONS: Furnish and Install: jb~%~[ .(,,~p~=~k"f~ ~ Not Installed: Siding Soffit & Fascia Fascia Only Porch Ceiling Wraps Gable Vents Frieze Boards House Wrap Tape Tear-Off Haul Away Foam Insulation 'ype ~ O Dutch Lap Type Ab,.,,~14m~ ~v~ ~1~ Smo(~th Type ~4,1~ __ Zip 0 Smooth El Yes Windows GD(s) Type ilk. t/pl~ )&Smooth Type t,~l~ (3 Smooth ~g,.Yes [3 Yes '~.Yes 'l~.'Yes Type 0 With Foil Shutters /~.l~ Louvered/Raised Panel Gutters I'~,1~ Locations '--' Type ~ Down Spouts Nfk. Type Size Color [3 Standard'ap Color O PVC Color [] PVC [3 No Doors Other Color (3 PVC Color (3 PVC (3 No J~No [3 No O No Without Foil Color Color Color 02x3 [33x4 GUTTER DIAGRAM: , ,. MJ Construction Exteriors, Inc. is NOT responsible for any painting, staining or electrical All unforseen work will be charged at a rate o! $50/manhour plus materials unless otherwise stated on signed change order. ALL OF THE FOREGOING TO COST $ ~Z~ [3 VISA or [3 Mastercard # CASH BALANCE DUE ON INSTALLATION ; DEPOSIT PAID WITH ORDER $ EXP. DATE · BY LOAN "--'"" "You the buyer, may cancel this purchase at any time prior to mid- night on the third business day after Ihs date of this purchase." Respectfully submitted by ~ Note: This proposal may be withdrawn by us it not accepted within _.~L~days. PRELIEN NOTICE Please read and sign the following prelien notice: (A) Any person or company supplying labor or materials for this Improvemenl to your property may file a lien against your property if that person or company is nol paid for Ihe contribution,,. {B) Under Minnesota Law, you must have the right Io pay per~on$ who supplied labor or materials lot this improvement directly and deduct this amount from our contract price, or withhold the amounts due from ue until 120 day~ after completion ol the Improvement unless we give you a lien waiver signed by persons who supplied any labor or material for the Improvement and who Dave you timely notice. ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signature Date. co#STRUCTIo,PROPOSAL 763-785-8851 763-795-8799 fax Propo$ol Submftted To: LI(. I Name ~ Street ~.,~' City ~L. ~U~5 State Day Ph, Eve. Ph. No Date Sheet No. Work to be performed Street C~ty We hereby propose to furnish the materials and perform the labor necessary for the completion of: State All material is guaranteed to be as specified, and the above work to be performed in accordance with the drawings and specifications submitted for above work and completed in a substantial workmanlike manner for the sum of: ~r'~'-i~'~.- dollars ($ l'~'"3~'-_.~ ) with payments to be made as follows: I0~ ]30~. ~~ O~ ! Any alteration or deviation from above specifications involving extra costs, will be executed only upon written orders, and will become an extra charge over and above the estimate. All agree- merits contingerit upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insur- ance upon above work. Workman's Compensation and Public Liability insurance on above work to be taken out by Respectfully submitted Per Note: -- This proposal may be withdrawn by us if not accepted within ~ days. PRELIEN NOTICE Please read and sign the following prelien notice: (A) Any person or company supplying labor or materials for this improvement to your property may file a lien against your property if that person or company is not paid for the contributions. (B) Under Minnesota Law, you must have the right to pay persons who supplied labor or materials for this improvement directly and deduct this amount from our contract price, or withhold the amounts due from us until 120 days after completion of the improve- ment unless we give you a lien waiver signed by persons' who supplied any labor or material for the improvement and who gave you timely notice. ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are satisfactory and are hereby .accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signature Date Greg Wills E~riors -'d~-- MN State Lie. #00005838 4246 Royce Street N.E. ~D ~}'~~ ~ ~~ Columbia Heights, MN ~$421 788-0529 30 Years of ~uali~ Se~ice · Specializing in Maintenance Free Home Improvements All ~pes of Siding · Aluminum trim. Gutters · Downspouts · Insulation · Doors · Replacement Windows ' -~/~ ~. ~ ~ ~' ~ ~ Date ~/~ 20 ~ Greg Wills Date FORM 7 ~/? 20 O~/ ACCEPTANCE: I HAVE READ AND UNDERSTOOD THE TERMS OF THIS PROPOSAL, AGREE TO ALL OF THEM. Buyer Signature /~ Address Tel. No.. , Property owner Address WE CARRY PUBLIC LIABILITY INSURANCE AND WORKMAN'S COMPENSATION '~ ~ ~ Siding, Tnm* WindOWS Serving the Area for over 30 years Over ~100 Jobs Installed in the N'E. AreaAl°ne! Siding * Eaves * Window & Door Trin}; * Gutters . · Combinations Replacement Windows ° Doors · Lifetime Labor and Licensed · Bonded State License Minneapolis ~50050 Call ,,es ^Lco 7 (Pleas m Greg Wills Exteriors · ! ' $5oo I I ! m Complete Siding Warr~ty! :d AI_CO~ service 24 hours ~ve message if we are not in) Wills Exteriors' * 7~3-788-05291Greg Wills Exteriors * 763-788-(2 ' $75 $2oo ' m OFF OFF m ! Complete Soffit m Each Vinyl Replaceme~ and Fascia m Window Units I Minimum 5 Units. and Trim Coverall I Minimum 150 lin. ft. Minimum 800 sq. ft. ~ ~mmmm m mm m mm mm mm mm m mm mm mm mm mm m mm mm mm mm m m m m mm mm mm mm m" ~mm mmm mmm m m m m m m mm m m mm m m m mm mm ROOF DESIGN PARTNER'S, L.L.C. 4O26 Tm STREET NE. COLUMBIA HEIGHTS, MN 55421 763-789-6566 MN State License~20004817 Better Business Bureau Member DATE: ~:~ ~ 04 PROPOSAL SUBMITTED TO: ADDRESS: q~,~- ~)~~e. /~[e, PHONE: 7~,_~-?~:,- .3~C)(~ JOB ADDRESS:  V~Teereby submit the following specifications and estimate for the following: ar off [ ] Layover [ ] Repair [ ] House [~]~arage [ ] Other TEAag OFF: [~o, the best of our ability we will protect siding, shrubs, etc. with plywood and tarps to protect from damage. [~xisting roofing will be removed from the entire specified roof area. [t~/~Existing roofing nails will be removed from roof deck. [ ] Existing ridge cap will be removed and shingles will be trimmed l~om rake edges in preparation for layover. ROOF DECK: [~]~xisting roof deck will be inspected for defects and any deteriorated or rotted decking will be replaced at an additional cost as specified below. [ ] sA inch roof boards will be replaced with like decking material at a rate of $3.50 per square foot. · [~ inch plywood decking will be replaced with like decking material at a rate of $1.50 per square foot. [ ] Entire roof area will be re-decked with 5~ in. O.S.B. plywood and new pre-finished d-style drip edge will be installed along rake and eave edges to tie off and cover exposed edge of new plywood. ICE ~ND WATER SHIELD: [w]~AF Weather Watch ice and water shield or comparable brand will be installed [~l~et [ ] 6 feet up along all heated and unheated eave edges of roof, including attached or detached garage roof. [ ] A 3 ft. wide layer of ice and water shield will be installed through valley areas. [ ] A 2 ft. wide layer of ice and water shield will be installed along all roof to wall flashing areas. [ ] A 2 ft. by 3 ft. layer of ice and water shield will be installed over all plumbing penetrations through roof. [ ] A 3ft. wide layer of ice and water shield will be installed around the chimney. [ ] A laver of ice and water shield will be installed over entire low-sloped area below a 4/12 pitch. ertGLF, UNDERLAYMENT: alnteed Roofer's Select Premium Fiberglass Reinforced Shingle Underlayment will be installed over the remaimng uncovered area of the roof. This shingle underlayment is fiberglass reinforced for superior strength and minimizes any wrinkling. DR~ EDGE: [~Iew pre-finished galvanized d-style drip edge will be installed along all: [~t~ke edges of roof to tie off rake edges from wind driven rain. [~]~ave edges of roof to achieve water tight seal from roof and fascia. [ ] Mill [ ] Brown [ ] Weathered Grey [ ] White [ ] Black [ ] New pre-fimshed galvanized gutter apron will be installed from roof into gutter. VAI,I,Ey AREAS: [ ] CLOSED CUT VAT,T,~Y APPLICATION The closed cut valley system, although not the most common valley application, offers the most protection and enhances the look of the valley as opposed to an exposed metal valley. The closed cut valley application is recommended by the shingle manufacture. [ ] 24 inch fiat stock valley metal will be installed throughout entire length of valley. [ ] Shingles from one roof section will overlap valley metal and extend a minimum of 12 in. on to adjacent roof area. [ ] Shingles from adjacent roof section will overlap other courses and will be trimmed with center of valley. [ ] Shingles from adjacent roof section will be dog-ear cut to achieve positive water flow into center of valley. [ ] Pre-finished Color.clad valley metal will be installed for open- valley application. PLUMBING STACKS: [ ] New plumbing stack base flashing s with 5~st. proof lead tops will be installed over all plumbing pipe penetrations through roof. [ ] Tops will be tightened to pipe to prevent lifting of top during expansion and contraction. [ ] Pre-finished galvanized plumbing flashings will be installed to blend with new roof for an added cost of $15.00 per flashing set. [ ]Brown [ ] Weathered Grey [ ] Light Grey [ ] Black FURNACE FLUE: [ ] New galvamzed furnace flue base flashing with new storm collar will be installed over furnace flue. [ ] New galvanized rain cap will be installed to minimize water infiltration into flue. [ ] Existing furnace flashing ~s are in good shape and entire flue and flashing's will be painted to blend with new roof. VENTILATION: [ ] New pre-finished galvanized Leigh bird-proof roof vents will be installed to meet city code of 1 sq. f~. of ventilation for every 150 sq. ft of attic floor space or 1 sq. ft of ventilation for every 300 sq. ft. of attic floor space with adequate soffit venting.(, total of new vents to be installed) [ ] Brown [ ] Weathered Grey [ ] Light Grey [ ] Black [ ] White [ ] Mill [ ] A total of. new "Whirly-bird" turbine vents will be installed. [ ] A total of ~ new soffit vents will be installed. [ ] A total of __ new Broan kitchen exhaust vents (available in black only) will be installed. [ ] A total of__ new Broan bathroom exhaust vents (available in black only) will be installed. Ventilation Option/Ridge Venting [ ] Existing vent openings will be patched in with like decking material. [ ] A 3 in. wide opening will be cut along ridge of roof to allow for air flow through ridge vent. [ ] A total of __.lineal ft. of Certainteed Shingle Vent II ridge vent will be installed. CHIMNEY FLASHINGS: [ ] Existing flashing is in good condition and will be painted to blend with new roof and will be re-installed. [ ] Existing chimney flashing will be removed. [ ] New galvanized step flashing will be installed, course for course, around chimney. [ ] New reglet joint will be cut into brick of chimney. [ ] New .026 gauge pre-finished reglet counterflashing will be installed around chimney. [ ] Top of metal flashing entering brick will be sealed with Geocel silicone sealant. ROOF TO WAIJ. FLASHING AREAS: [ ] Existing step flashing appears to be in good condition and will be re-installed. [ ] New galvanized 5x7 bent step flashing will be installed, course for course, along all roof to wall flashing areas. [ ] New galvanized dormer flashing will be installed along all horizontal roof to wall flashing areas. [ ] Reglet joint will be cut into stucco at roof to wall flashing areas and new 3 in. pre-finished galvanized Color. Clad reglet counterflashing will be installed over step flashing and/or dormer flashing. Stock colors: [ ] Almond [ ] Dark Bronze [ ] Hartford Green [ ] Mansard Brown [ ] Matte Black [ ] Medium (Roman) Brown [ ] Sierra Tan [ ] Stone White New GLlil APPLI CATION: 7 in. starter shingles with tar strip along bottom edge for standard shingle application or 12 in. starter shingle for architectural shingle application will be installed alor~ all eavea to orevent uplift of first course of shingles. [~l~ew ~¢'~,~_~/ ~-/'- ~ Color: shingles will be nailed on accosting to manufacture's specifications over entire specified roof area. [t~ New "Boston cut"( shingles are trimmed to achieve clean/even look) hip and ridge shingles will be nailed on over any hips and ridges of roof.( For standard shingle application). [ ] New hip and ridge accessory shingles, for installation with any architectural type · shingle, i.e. Timberline etc. will be nailed on over all hips and ridges of roof. CLEAN UP: [~AI1 roofing debris will be cleaned up and disposed of by the contractor at the end of every gnetic sweep of the ground will be done to remove stray nails and metal. [ ] Roofing debris will be removed from all gutters. MISCELLANEOUS: All of the above work to be completed in a substantial and workmanlike manner according to the terms and conditions on this form for the sum of: ~- ~J~z/f~/~Dollars: ($//~E),-~-Includes Bldg. Permit UPGRADES: This roof will carry our ~yyear service guarantee against leakage due to defective nmterials or workmanship. Roof Design Partner's L.L.C. is a member of the Better Business Bureau and is a fully insured, Hcensed and bonded company providing the highest degree of workmanship, materials and service. TERMS AND CONDITIONS Contractor shall at his/her own expense carry all worker's compensation and public liability insurance necessary for the full protection of contractor and the owner during the progress of the work. Contractor will serve a manufactures warranty upon receiving payment at the time of job completion. Contractor will issue a lien waiver upon receiving payment at the time of job completion. Additions or alterations in work or material, whether written or oral, will be classified as extras and charges for such extra's will be in addition to this proposal and payable upon completion of the project. · Contractor agrees to exercise reasonable care during the work process but does not assume responsibility for personal property including, but not limited too; shrubs, floweFs, gardens, lawns, decks, driveways and sidewalks. Homeowner is responsible for moving any items surrounding house that may be damaged during progress of work. Charge for contractor to move items surrounding house is $25 per man hour. Due to the varying weather conditions in Minnesota and the numerous factors contributing to the formation of ice dams, i.e.; insulation, air leaks, etc., we are unable to warranty any leaks directly caused from ice damming on any portion of the roof. This contract may be cancelled at the contractor's discretion, if not accepted within 30 days. The customer may cancel this contract up to 5 days after signing this agreement without any penalty and with assurance that any deposits will be refunded. If the contract is breached thereafter, the customer agrees to pay 20% of the contract price to the company and any legal expenses incurred by the company. Payments for work are due as follows: $500.00 Down, One half (1/2) payment is due when material is delivered and work begins, the remainder is due upon completion. The following paragraphs included in this section of the proposal have been added for legal purposes and serve as protection for both the property owner and the contractor ( Roof Design Partner's, L.L.C.). The purpose of the following statement is not an intent to lien, but serves as notice of your rights as a property owner and our rights as a contractor if payment is not made by one or more parties. NOTICE a) Any person or company supplying labor or materials for this improvement to your property may file a lien against your property ff that person or company is not paid for the contributions. b) Under Minnesota law, you have the rights to pay persons who supplied labor or materials for this improvement directly and deduct this amount from our contract price, or withhold the amounts due them from us until 120 days after completion of the improvement unless we give you a lien waiver signed by persons who supplied' any labor or material for the improvement and who gave you timely notice. You ~re hereby authorized to furnish the above materials and labor required to complete the work according to the terms and conditionz of this proposal, for which I agree to pay the amounts itemized above. .( Dar, e) '(Owner) ~,~.C. / Steven H. Lut~ Vice President *ROOFS - GUTTERS- SIDING *SOFFITS & TRIM *CONCRETE DRIVEWAYS *STEPS & WALKS *GARAGES *ADDITIONS PROPO~N. SUCh! ! !bu TO PARK VILLA STREET Proposal LLOYD'S HOME IMPROVEMENTS GENERAL CONTRACTOR 1012 42-1/2Avenue N.E. Columbia Heights, MN 55421 Phone: 788-5602 D~A ~L~ 76s-706-3800 'STUCCO 'CHIMNEY REPAIR 'IRON RAILINGS 'ALUMINUM WINDOWS *ALL TYPES OF FENCES *FIREPLACES JULY 12,2.004 965 - 40TI{. AVE~ NE CITY. STATE AND ZIP COOE COLUMBIA HEIGHTS' MNM 55421 ARCHITECT I OAT~ (1~ PtA/~ We hereby submit specifications and estimates for: CEMENT WORK: POUR SECTION 8' x 14' WITH 11 GAUGE WIRE PHONE $1,207M00 ALL DISPUTES WILL BE SETTLED BY BINDING ARBITRATION OF BETTER BUSINESS BUREAU All surplus materials are the properly of the contractor. 1-1/2% Charge per month on past due accounts. With this contract you are hereby furnished with terms & conditions of Mechanic lien notice We Propose hereby to furnish material and labor - oomplete in accordance with above specifications, for the sum of: dollars $ ) Payment to be made as follows: Price good for 30 days, cash upon completion. Anything not mentioned above in this contract will be time and material. We cannot guarantee that the cement will not crack. Customer liable for 1/3 of contract pdce if rescinded after 72 hours. Not responsible for landscaping, yard work or lawn work. All material ~ guaranteed to be ae ~ All work to be cem~ed i. ,, wortmmake ma,~or AUlhOHZed ~ccording to standard [w~'tic~. Any Mtm'~i~l or dovimiJo~ Yom ~ ~ kwoh~9 ,~J'~g~ir~ ~ W~m~', c~,~ ~. ~: ~is ~sal may ~ ~C. NO. ~ 1 ~ wi~ ~ us if not ~pt~ ~in IAcceptance of Proposal - ~e abo.e p, ces. s~fica~o.s and ~i~ons ~ ~s~o~ ~d ~e h~ ~p~. You am ~z~ to ~ ~e wo~ as s~fi~. Payment ~11 ~ ma~ as ~i~ ~ve. Date of A~p~ Signature Signature CROSSTOWN'MASONRY, INCORPORATED' ~322 lS9TM AVENUE N.E. HAM LAKE,' MINNESOTA 1'~[# 76~4~4-637WFAX~ ?6~-dad.?693 PROPOSAL S~BIVllTTED TO: Park-view Villa Arr.: Dana DATE: 7~ JOB NAME.' Trash pad · .JOg LOCATION: Ca~km~a+te~. MN ARCHITECT; DATEOF PLA=~ We propo~ to furnish all' labor, mat,rials, aml tax~o complete the Concrete. Addenda's nolc~l Bidtneludes: ~_ Footing, 'Pa& a~d P~ . ~-Walls _.. F~ Shb~ 5" __ ~n~ ~pping _~~ ~ o~) ~ Curb. Guttct~ ~d ~pro~hes __ Rcb~: lair ~d mmdal~ .X Mesh: I~or md mated~s __ Bl~b: pla~ Fnccbri~: ~ Perime~r ~, -- ~chitec~[ pre~: La, or ~d made,als _ ~t ~d Cover Bid E~c[u~: ~ ArO~mrB pr~t ~.Tr~h.~ ~P~ ~d ~ ~ ~.Ur~thnne joint s~lers __ ~e~: labor ~d ma~rials ~ S~d cm~o~,.., vapor b~ier it'placed under s~d cushJ.on .~ D~p pr~ ~m~eying ~d s~ing,'~ d~w~tcrMg ~ S~cmrat p~t plmks ~d p~els ~Wat~ofmg ~Brick pavers ~ Smile _~.~ck v.~e,r Item/ti - 8'- 2" x 12'x 6"_pad = $3.000.00 -Item #2 - $,. 2, x 16:x 6" pad .wi.fir back stop.curb and apron= ...-. JAY BIRD · No~e: This proposol tony he wiUaffrnwn by .s ifn~t n¢¢,,pted wid~iri ~0 day'. and conditions nrc satisfactory and Irc hcrchy acccpmd. You nrc Slgnatmw: T00~ 8NOSV~ Ng0£S$083 C69L~C~COL XVA ~0:£T ~O/90/LO ASHLAND CONCRETE 881 66th Avenue NE Fridley, MN 55432-5164 We hereby submit specifications and estimates for: PROPOSAL ~-JOB NAME / NO. ~ LOCATION PHONE DATE All material is guaranleed to be as specified, All work Io be completed In a workmanlike manner according lo slandard practices. Any aherations or deviation from above specifica- tions involving extra cost will be executed only upon written orders, and wtl[ becoole a~ extra char~.e over and above the esiimale. All agreemenls conlhl~,enl UpOn slrikes, acridenls or delays beyood our eot][roi. Owner Io carl3' fire. tornado, and other necessary illsurailce. ()ur workers are fully covered by Workmen's Compensallon h~sLirat~ce. NOTE--~pc~a] mayXbe withdrawn by us if r~t accepted within ___% c,~ days. ACCEPTANCE OF PROPOSAL - The prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Signalure Date Signature Date RESIDENT COUNCIL MEETING MINUTES OF MAY 10, 2004 * I missed the first half of the meeting due to a meeting at City Hall where EDA plans were discussed. President, Ecklund announced a Senior Seminar at Fridley Community Center, May 25, at 10:30 am. Entertainment Report On June 23rd, an ice cream social is planned with entertainment being hired for $70.00. 6:30 pm Residents were reminded to save pop tabs for the Ronald McDonald House. Sunshine Report Four residents were hospitalized last month. Welcome Committee Six new residents moved into Parkview Villa. New Business · Bazaar- will be September 25th. Ruth Hillstad will Chair. Appointing Chairs for Kitchen, Crafts, Set up, Ticket Sales and Clean up crew. · Carpeting due for installation soon. · Need for umbrella on picnic table- resident council to pay for replacement. · A great deal of clean up has been done on our grown b-ashes. New plants we bought for entrance way. · Sprinkling System being investigated. What it will take to get sprinkler heads repaired and working. · Residents reminded to clean dryers after use. Meeting Adjourned at 8:45 p.m. Respectfully Submitted, Pat Jindra, EDA/HRA Commissioner RESIDENT COUNCIL MEETING MINUTES OF JUNE 14, 2004 President Dennis Ecklund Jr. called the meeting to order at 7:00 pm. 81 people were in attendance. Pledee of Alleeianee Managers Report Reminded residents to return carts back to the closet, as they block the entrance to the restroom. · Need to keep the area in front of the pop machine in the dining room clear. · Items left on benches are no longer an option. Please leave them in the library. A box will be provided. · Unit lO1 set up with provisions for disabled is open to rent. · One of the washing machines has a timer problem that Jonah will check on. · Reminded residents when caretakers are off duty, do not call their home phones. Use the second number for assistance. · Underground garage has been thoroughly cleaned. Do not leave storage items there. · If your car is leaking, clean up will be up to the owner of the car. · If you want to use the Community Rooms, please contact the office. · Rehab on the 9th floor to begin soon. Residents will be notified when they will need to box up and move. · Packages cannot be left in the office, as some medications require refrigeration and staff doesn't want to be responsible. This issue was brought before the HRA and they ruled that it must be allowed. This will be discussed again at the July 20th HRA meeting. Secretary's Report- John Super gave the report. Treasurer's Report- was given by Ecklund, as Treasurer was absent. Checking Account balance $5,674.87 and Savings Account balance $2,151. Sunshine Report- cards were sent to four residents that were hospitalized with $5.00 each. Welcome Committee - introduced four new residents. Entertainment Committee- 52 people signed up for ice cream social. Boat trip scheduled with sign up sheet available. Men's Cook Out will be July 21st. On July 7th Faith Recovery will have a Salad Supper with apple pie and patriotic music. Walker will sponsor summer party week of August 16-20th. Bazaar - Chair Ruth Hillestad committees filled. Planning is starting up. They will be asking for businesses to donate. A means of advertisement will be pursued. Ecklund thanked the entertainment committee chair for all his good work. Resident Milt Peters, thanked Jonah, Dana, and the Caretakers for quick response turn around time in cleaning and vacating apartments. Also, thanks for hanging basket donations. Drawings were held with four people winning $5.00 each. Meeting Adjourned at 8:45 p.m. Respectfully Submitted, Pat Jindra, EDA/HRA Commissioner RESIDENT COUNCIL MEETING MINUTES OF JULY 12, 2004 President Dennis Ecklund Jr. called the meeting to order Pledge of Allegiance Ecklund called for a vote to amend charter to re-elect treasurer to the end of the year. Need for kitchen volunteers and parties pertaining to food service. Furniture change in Library will remain. Managers Report · Blood pressure checks to return to Thursday's at 1:00 pm · Rehab has begun on 9th floor of north building. · Pictures from the Library will be re-hung in the entryway. · Clips for apartment doors have been purchased to be hung at residents direction. will hold memo's, flyers, etc. These clips · Painting in common areas will be done · Residents are urged to conserve energy usage. When Dana's office is locked, do not bother her, as she is involved in demanding paperwork. · Concern of circulating rumors and its consequences · Dana introduced Laurel Hefner from Health Partners. She gave out brochures on medical savings programs, pens and pill cutters to everyone. Door prizes (2) were given (rechargeable flash lights) out. Secretary's Report- Ron Schumaker gave the report. Treasurer's Report- was given by Jackie Ovshak. Welcome Committee -No new residents. Entertainment Committee- have tickets for twins games, urged residents to volunteer for kitchen duties. Old Business- None New Business- Reminding people to return carts to proper areas after use. Smokers please put cigarette butts in containers, not just tossed on grounds. Laundry rooms should be kept cleaner. Kitchen Volunteers: Helen Haley, Cora, Ruth Finch, Jessie, Vivian and Ruth Hillestad Priscilla voiced concem of shortness of time at crossing lights and she called the City, which will refer the call to MN Dot. Drawings were held $5.00 each. Meeting Adjoumed at 8:40 p.m. 80 plus residents in attendance. Respectfully Submitted, Pat Jindra, EDA/HRA Commissioner MEMO'. TO: HRA Commissioners FROM: Dana Welke, Housing Manager- Parkview Villa DATE: July 15, 2004 Walkers Findings February 1, 2004 - Current Attached you will find a list of items that maintenance and/or management have found to be either not addressed, incorrect, in need of repair or support. The list is broken down into several categories and includes a brief description of most findings. The HRA board can go over this list at their leisure and request from Management any further needed information to support the findings. Report of Walker's findings at Parkview Villa MAINTENANCE ISSUES 1. The back up generator for the building was not serviced for over 10 years. The sump pumps in the garage (2 of them) were not working. There was not adequate heat provided to the residents due to air being in the boiler system. Work order in Dec. 2003 Walker fixed in Feb. 04 A circulation pump for heating system was not working in the South building, which has been fixed/repaired. 5. The prior maintenance person used vendors for small hole patches in the walls and was charge an average of $60.00. 6. Dozens of residents complained that work orders were not done timely if at all, on record in the computer there were a total of 93 open work orders. 7. The trees and scrubs were not pruned or maintained. Therefore there are trees hitting the building, vines over grown near the sign, dead trees in the lawn, sprinkler system was not functional. 8. Created a file system for all work orders to be tracked on each individual unit to show history of maintenance work orders completed. 9. Reorganized the parking information and updated it all. Will be getting parking stickers for all residents whom obtain a parking spot. 10.Almost all bathroom exhausts that connect to the roof of the building were not working properly. Unit exhausts and 5 hallway exhausts were not maintained or maintenanced. This would cause odors, hold moisture in the building and would contribute to the general air circulation problem. 11.There has been several maintenance issues that were not followed up on which would not pass a HUD physical inspection. 80% of the outlets in the hallways are broken which is a 3-point deduction, the highest deduction on a physical HUD inspection. The current maintenance person is changes these on a weekly basis to make sure we will not get any deductions from this. 12.A globe that was semi hanging from an above fixture outside at the entryway was secured with duck tape. Maintenance has resolved this o CUSTOMER SERVICE CHANGES 1. It has been indicated that we handle ourselves in a professional and personal manner better with the resident, which in turn leads to better customer service and/or relations. 2. Secured the rents by installing a metal rent drop box, instead of a shoebox with a hole on the top. 3. The parking lot had 3' or more snow mounds that the prior Management never followed through with. Walker Management had the lot completely plowed, which added space and improved the safety of the sidewalks and lot. 4. 4 units were told to be vacant upon Walker coming into the site and in mm there really were a total of 9. This means that waiting applicants were not properly informed when a unit was available. 5. Management has been told that it has been nice to actually have office staff on site for 40 or more hours per week. CURB APPEAL 6. Management has painted the Parkview Villa sign to give the property a better curb appeal, as well as all of the benches near the front entry. 7. We have painted the offices and the hallways of each entryway to give a more inviting look. 8. Maintenance and management have spent hours outside cleaning up the trees and the rock bed at the South most end of the building were the Parkview Villa sign is. We have planted new flowers, shrubs and trees to clean this area up. 9. Management has created a dog "poop" system in which the resident that owns a dog and uses the yard for a bathroom. The resident now has a bag holder on a pole (all bags supplied) and a garbage can secured to the pole also. They get a bag and place the bag right in the provided garbage can. There now are no animal droppings in the yard and has been looking very nice, for residents and passer byers. OFFICE/FILE CHANGES NEEDED 10.Proximity cards were not tracked properly. Example: when a unit moved out they turned in 3 cards and none of the numbers matched the 2 that were on record. Walker Management did complete audit and obtained the correct information. 11.Third party verifications were not used it appears to have been over 10 years. Therefore, Management has recreated/updated and is using these forms now. 12.The lease is over 5 years out dated; we will change to conform to HUD's requirements and request approval at next HRA meeting. 13.The ACOP is also over 5 years out dated; we will change to conform to HUD's requirements and request approval at the next HRA meeting. 14.The handbook obtained repeat information, you could find the same about the Congregate dining in about 3-5 different places. We re- wrote it and it is much more appealing, organized and more legible for new residents. 15.Third party verifications were not used it appears to have been over 10 years. Therefore, Management has recreated/updated and is using these forms now. 16.The prior Management was using the NET income to determine the amount of rent paid by the resident during recertification process, when they should have been using the GROSS, which could significant potential loss to revenue. 17.63 residents are completing their recertification in the incorrect month. Which will definitely affect the receivables of the building. 18.Continuous resident problems were never addressed or followed through with, even when there were police reports in the file to back up an eviction. 19.We went through the South waiting list and got everything current. We completed a waitlist update in May and were able to reorganize the system to get everyone in the correct order and eliminate the ones that should not have been on the waitlist. 20.There are 29 residents that have the incorrect move in date entered into the computer, therefore could be a part of the cause of the incorrect Annual recertification date(s). 21.Unit 502 completed an intra from 611 to 502 back in Dec. of 2003. There are 6 dates between the computer and the file that do not match. There was not any supporting information or paperwork of this intra. There was not a new 50058 ran or anything in the file to indicate a change in the unit. None of the six dates found matched. 22.Crestview did not complete HUD form 51234 in 2003. 23.There were several unpaid invoices upon Walkers arrival dated back to August of 2003. 24.The resident files are missing information that are required by HUD, examples: Birth certificates, Social Security card and driver's license or picture ID, etc. 25. All of these above items would reflect on the revenue of Parkview Villa.