The URL can be used to link to this page

Home My WebLink AboutApril 20, 2004CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. cohonbia-heights, mn. us HOUSING & REDEVELOPMENT AUTHORITY REGULAR MEETING 7:00 P.M., TUESDAY, APRIL 20, 2004 PARKVIEW VILLA, COMMUNITY ROOM B 965 40TM AVENUE, COLUMBIA HEIGHTS, MN AGENDA HRA Commissioners: Tammera Ericson Dennis Ecklund Bobby Williams Bruce Nawrocki Bruce Kelzenberg Patricia Jindra CAI,l, TO ORDER/ROLL CALL PI,EDGE OF ALLEGIANCE CONSENT AGENDA A. Approval of Minutes. 1. The Meeting of January 21, 2004. MOTION: Move to approve the minutes of January 21, 2004, regular meeting as presented in writing. REPORT OF MANAGEMENT COMPANY-Housing Administrator CITIZEN FORUM (At this time, citizens have an oppommity to discuss with the HRA items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the HRA regarding specific agenda items at the time the item is being discussed.) ITEMS FOR CONSIDERATION A. Adopt Resolution 2004-01, Authorizing Transfer of funds for Carpet in PVV South MOTION: Move to Adopt Resolution 2004-01, Authorizing the transfer of $21,377 from HRA fund balance 213-00-25300 to fund 213-46340-5120. Adopt Resolution 2004-02, Approving Calculation of Performance Funding System Operating Subsidy, PHAFIHA Board Resolution and the Public Housing Assessment System (PHAS) Management Operations Certification for 2004. MOTION: Move to Adopt Resolution 2004-02, a Resolution Approving the Calculation of Performance Funding System Operating Subsidy, PHA/IHA Board Resolution and the Public Housing Assessment System (PHAS) Management Operations Certification for 2004. ThE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON The BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPlOYer e C. Adopt Resolution 2004-03, Authorizing Payment to HUD MOTION: Move to Adopt Resolution 2004-03, a Resolution Authorizing Payment of $104,471 from HRA Fund 213-00-25300 to the Department of Housing and Urban Development Capital Fund Program reimbursement. D. Approve Bids and Contract for Parkview Villa North Apartment Modernization MOTION: Move to Approve the Contract for Phase 1 of the Parkview Villa North Apartment Modernization Project to UniCorp in an amount not to exceed $67,800 and authorize Walker ElderCare to purchase appliances for the project in the amount of $11,200; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. ADMINISTRATIVE REPORTS ADJOURNMENT Cheryl Bakken, Community Development Secretary H:\HRA Agenda2004\4-20-2004 The HRA does nOt discriminate on the basis of disability in the admission or access to, or treatment or employn~, e..n.t.in, its services, programs, or activities. Upon request, accommodation will be provided to allow mdlwduals w~t.,h ,d?abflltles to participate in all HRA services, programs, and activities. Auxiliary aids for handicapped persons are avaiiame upon request when the request is made at least 96 hours in advance. Please call the HRA Secretary at 706-3670 to make arrangements (TDD/706-3676 for deaf or hearing impaired only). HOUSING & REDEVELOPMENT AUTHORITY SPECIAL MEETING MINUTES OF JANUARY 21, 2004 CALL TO ORDER - The Regular Meeting of the Columbia Heights Housing & Redevelopment Authority (HRA) was called to order by Chair, Tammera Ericson at 7:04 p.m., Wednesday, January 21, 2004, in the Parkview Villa Community Room B, 965 40th Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Commission Members Absent: Julienne Wyckoff, Bobby Williams, Dennis Ecklund Jr., Tammera Ericson, and Bruce Kelzenberg Bruce Nawrocki PLEDGE OF ALLEGIANCE Ericson stated Bruce Nawrocki was unable to attend the meeting as he had a meeting at the Suburban Rate Authority and was disappointed the HRA meeting wasn't switched as he previously requested. Election of Officers Motion by Williams, second by Kelzenberg, to nominate and appoint Tammera Ericson for Chair. All ayes. Motion Carried. Motion by Williams, second by Ecklund, to nominate and appoint Bruce Kelzenberg for Vice Chair. All ayes. Motion Carried. Motion by Williams, second by Ecklund, to nominate and appoint Patricia Jindra for Secretary/Treasurer. All ayes. Motion Carried. CONSENT AGENDA Approval of Minutes MOTION by Williams, second by Kelzenberg, to approve the minutes from November 18, 2003, special meeting as presented in writing. All ayes. Motion Carried. REPORT OF MANAGEMENT COMPANY Karen Fantle stated last September at 4607 Tyler there was a leak in the basement. A resident stated she had items damaged by the water coming in. Bill Gault discovered a drain spout fell down and replaced it. The resident sent a letter to the City requesting replacement of her items. Fantle stated she checked into the matter and could see where the downspout had come down is where the water came through the building. Ericson recommended turning in the claim to the City's insurance company for reimbursement to the resident. Staff received bids for the south building carpet replacement, with St. Paul Linoleum being the low bidder for the first floor hallway and common area. With the help of Cher Bakken, Community Development Secretary she has been working on organizing and updating documents to make the transfer to Walker go as smoothly as possible. Housing & Redevelopment Authority Minutes January 21, 2004 Page 2 of 4 She has filled apartments 217 and 611 since the management report was written. Williams ask if the south unit was rented for the new amount. Fantle stated it was. Williams stated he heard there are residents on Section 8 in the North building and ask if this was true. Fantle stated it wasn't true. Shirley Barnes, Crest View CEO stated there is also a HUD project 202 program that could be confused with Section 8, but as long as the HRA has specified the building is only for Seniors and Handicap/Disabled adults, that criteria for filling the units has been used. Ericson asked how many residents of the north building are on the list for the south building and how many south residents are on the north list. Fantle said there was some on each list, but did not remember the exact amount, but could provide the board that information. Williams asked what the board could do to assure residents in the north building they are safe in their apartments. Barnes stated HUD requires the same guidelines be followed for all residents, which requires background and criminal checks done on all prospective residents. Fantle stated she has been documenting all of the incidents that are reported since she started managing Parkview Villa, receives a monthly report from the police department, but, if the incident isn't documented by the police, the three strike rule for eviction would not apply. Williams also stated when he contact the police department to discuss this matter the police chief stated most of the calls were health related. Ericson stated on behalf of the HRA, she would like to thank Karen for her hard work and invited her and the residents to an Appreciation Party for Crest View to be held on Friday, January 30th from 3 to 4pm in the Parkview Villa Community Room B. Ecklund thanked Karen on behalf of the residents for the fantastic job she has done in the short period of time she has been at Parkview and stated she will be missed. Citizens Forum Priscilla Cross, Unit 303 stated a couple of weeks ago she called the police to report there was some non-residents fighting by the elevators, the police came and took one of the parties to jail and ask the rest of the six people to leave the building, which they did. She did contact Fantle on Monday morning about the incident. As a handicap adult, under 65, she felt that most of the residents of Parkview also put the blame towards her and wanted to let everyone know that she is one of the responsible younger residents of the building that would not allow her friends to act this way and suggested, a Mediation Committee to go over these types of issues. Ericson asked if Cross, was willing to organize a committee of residents to work on the committee. Cross agreed. Ericson and dindra volunteered to be on the committee also. Fehst stated the City has a mediation service that he would contact to see if they could possibly help the committee with issues. Betty Sheldon, Unit 321, stated she came home in a cab about a week ago and the cab driver said he picks up a lot of drunks for the police department here. Ericson stated he probably meant at the Star Bar behind Parkview Villa. Housing & Redevelopment Authority Minutes January 21, 2004 Page 3 of 4 Joe Goodman, Unit 119, stated some residents have police scanners. When a resident calls in an incident they can hear the call and move to another apartment. doe Kroska, Unit 225, stated the Police used to park on the street when they came to investigate an incident, but they currently park by the door and then they can be seen from the building. Could someone talk to the Police Department to get this changed back to the way it used to be. Fehst stated he would talk to the Chief of Police. Priscilla Cross, Unit 303, stated she has called the police and told them people in the building have scanners and the police put the call out on the computers instead of over the intercom. Helen Smith, Unit 708, stated she called 911 at 1:20 am because there was a man that kept calling her to let him in and by calling right away, the police were able to ketch the man and he went to jail. So residents shouldn't wait to call 911. ITEMS FOR CONSIDERATION Revenue Adiustment Plan for Parkview Villa South Streetar stated this item is to present a proposal to adjust the rent. This item came up a year ago and prior to that always has been recognized that expenses were exceeding revenues due to the fact that since 1991 the rents have not increased. In 2002 Capital Improvements were identified over the next seven years, which are expected to exceed revenues by an average of $50, OOO per year. At the last board meeting, it was suggested we wait until Walker comes on board to make adjustments for current renters. However, as the Community Development director and because of his experience as property and asset manager for the senior building owned by Dominium, he decided to make up a plan. The direction from the board was first to prepare a proposal were the rents and revenues covered the expenses and the second thing was to make sure current residents would be a phased into the increases. In 1991, it was $250 to $425 per month for a 1 bedroom unit and $325 to $500 per month for a 2 bedroom. At the last HRA meeting the board made a motion stating effective December 2003, all new residents would pay $502 for a 1 bedroom and $674 for a 2 bedroom, with no income cap. Staff is proposing beginning March 2004, whatever rent current residents are paying would go up the lesser of 7. 6% or$5OO for a 1 bedroom and $636 for a 2 bedroom and would increase again on January 1, 2005 the lesser of 7.6% or $514 for a 1 bedroom and $655 for a 2 bedroom, and would increase again on January 1, 2006 the lesser of 7.6% or $529 for a 1 bedroom and $675 for a 2 bedroom, then on January 1, 2007 the rent for a one bedroom will be $545 and a 2 bedroom will be $695. In addition, anyone renting garage space will have an increase March 1, 2004 to $2 7 and increase each year on danuary 1st 3%. Air Conditioning, Head-bolt Heaters, and 2nd freezers will increase on March 1, 2004 to $5.15 and 3% January 1st of each year thereafter. Staff called Maxfield Research, which is a market research company that provides market rents for both public and private clients. We asked them to give us 10 or more buildings in the area of a similar market, which showed for 1 bedroom it was $ .82/sq.ft and $ .87/sq.ft for a 2 bedroom. Staff multiplied it by the number of square feet in the units. As a result of these gradual increases, there will be adequate revenues to manage and maintain the building. Housing & Redevelopment Authority Minutes January 21, 2004 Page 4 of 4 Ericson read a memo Nawrocki requested be read at the meeting in regards to the agenda item. (See HRA packeO Fantle suggested moving the date of the first increase to April ]st as under the lease agreement, renters are required to receive a 30 day notice, which would only give staff six days to get the letters out. Streetar stated, he would provide increase amounts for residents in the south building to Fantle to prepare the letters and get them out tomorrow. Motion by Kelzenberg, second by Ericson, to implement the revenue adjustment plan with the exception of the start date to be April 1st, 2004. All ayes. Motion Carried. Ecklund felt the $400 apartment change fee should be waived. Fantle stated the $400 fee is required for painting, shampooing carpets and other things to prepare the unit for the new resident. Fehst recommended the board could look into actual costs for preparing an apartment for a new renter. Williams asked if new residents would pay the same amount as current renters. Streetar stated new residents will be paying market rate rents, with the additional 3% increases for the garage, head-bolt heater, air conditioning and freezers. Motion by Williams, second by Kelzenberg, to direct staff to find out: 1) actual cost of moving from one apartment to another and 2) scale of residents moving from the south to the north building. All ayes. Motion Carried. Parkview Villa North Apartment Modernization Nagel stated the 2002 and 2003 Capital Fund Program budgets include funds for the first of eight phases of remodeling Parkview Villa North apartments on a floor-to-floor basis. Walker has agreed to use their buying powers to assist in purchasing new appliances. The remodeling project will start on the top floor and work down. Steve Erickson with B WBR stated the remodeling would include new doors, cabinets, appliances, plumbing, lighting, and patchwork on tiles and walls, which he displayed with pictures and samples. A total anticipated cost per floor or 12 apartments will be$87,600. If the board approves the plan tonight, the bidding process will start immediately. Irene Sufika, Unit 804, asked how long it would take to do the whole building. Nagel stated it would be a long time. ADJOURNMENT Motion by Jindra, second by Ecklund, to adjourn the meeting at 8:51 pm. All ayes. Motion Carried. Respectfully submitted, Cheryl Bakken-Recording Secretary H :'~-IRAMinutes 2004\1-21-2004 II ~ II Parkview Villa Housing Complex 965 N.E. 40'h Avenue, Columbia Heights~ bin 55421 (763) 706-3800 Fax (763)788-3978 Date: TO: FROM: February 10, 2004 Cher Dana Welke, Housing Manager January 2004 Management Report for Parkview Villa Parkvie~v Villa · There were 5 police calls to Parkview Villa in the month of January. Three of these calls were medical and two were unwanted people.- . We have followed up on the carpet bid and had the residents' chose at the Resident Counsel Meeting which two samples they liked best. We will choose which one ~vill be used and will contact DJ and get the installation set up as soon as possible. · Equipment repairs are being done on the #1 boiler circulation pump/motor. Occupancy (please note this is current) Parkview Villa- North and South Apt. # 305 Nov. 30, 03 Apt. # 611 Nov. 30, 03 Apt. # 417 Nov. 30, 03 Apt. # 424 unknown Apt. # 217 unknown Apt. # 510 02/29/04 + Apt. # 703 02/29/04 + Apt. # 212 abandon 02/10/04 Apt. # 218 intra vac. 03/31/04 Apt. # 712 intra vac. 02/29/04 * Intra will be completed on 03/31/04 * still open * still open * Intra will be completed on 02/29/04 * a move in will be done 02/15/04 * a move in will be done 05/01/04 * a move in will be done 04/01/04 * a move in will be done 03/01/04 * still open * still open Waiting list 22 applicants for Parkview Villa North (resident C.H.) 0 applicants for Parkview Villa North (non-resident) *to be determined 8 applicants for Parkview Villa South (resident C.H.) 11 applicants for Parkview Villa South (non-resident) MISC. For information purposes the Parkview Villa calendar is attached _ Parkview Villa Housing Complex 965 N.E. 40th Avenue, Columbia Heights, MN 55421 (763) 706-3800 Fax (763)788-3978 Date: March 8, 2004 TO: Cher FROM: Dana Welke, Housing Manager February 2004 Management Report for Parkview Villa Parkview Villa · There were 10 police calls to Parkview Villa in the month of February. Seven of these calls were medical, two were detox and one was a hang up. We have chosen a sample for the South building carpet replacement. We have not found out a date installation yet. Occupancy (please note this is current) Parkview Villa- North and South Apt. # 305 Nov. 30, 03 * Move in will be on 4/1/04 Apt. Apt. Apt. Apt. Apt. Apt. Apt. Apt. # 611 Nov. 30, 03 # 417 Nov. 30, 03 # 510 02/29/04 + # 703 02/29/04 + # 218 intra vac. 03/31/04 # 712 intra vac. 02/29/04 #124 vacate 03/31/04 #210 intra from 218 #706 vacate 03/31/04 * Move in will be on 4/3/04 * still open * a move in will be done 05/01/04 * a move in will be done 04/01/04 * still open * Move in will be on 4/1/04 * Move in will be on 5/1/04 * Move in will be on 4/1/04 * Move in will be on 6/1/04 Waiting list 30 applicants for Parkview Villa North (resident C.H.) 06 applicants for Parkview Villa North (non-resident) *to be determined 08 applicants for Parkview Villa South (resident C.H.) 11 applicants for Parkview Villa South (non-resident) *I have exhausted the South waiting list for occupancy and have placed a newspaper ad for two weeks. I have also contacted two of our Walker Sites and requested some applicant information. I have received one Site's list and exhausted that one also. MISC. For information purposes the Parkview Villa calendar is attached Parkview Villa Housing Complex 965 N.E. 40th Avenue, Columbia Heights, MN 55421 (763) 706-3800 Fax (763)788-3978 Date: April 12, 2004 TO: Cher FROM: Dana Welke, Housing Manager RE: March 2004 Management Report for Parkview Villa Parkview Villa · There were 3 police calls to Parkview Villa in the month of March. One of these calls was medical, one of them was a wellness check, and one of them was a domestic. · We have chosen a sample for the South building carpet replacement. We have not found out a date installation yet. We will wait for the HRA's approval on April 20, 2004. Occupancy Parkview Villa- North and South Apt. # 417 Nov. 30, 03 Apt. # 510 02/29/04 Apt. # 124 vacate 03/31/04 Apt. # 218 from intra Apt. # 207 vacate 05/03/04 Apt. # 202 vacate 04/07/04 Apt. # 225 vacate 03/30/04 (please note this is current) * a move in will be done 05/01/04 * a move in will be done 05/01/04 * a move in will be done 05/01/04 * a move in will be done 06101104 * a move in will be done 06/01/04 * a move in will be done 05/01/04 * still open Waiting list 18 applicants for Parkview Villa North (resident C.H.) 01 applicants for Parkview Villa North (employed in C.H.) 14 applicants for Parkview Villa North (non-resident) 07 applicants for Parkview Villa South (resident C.H.) 08 applicants for Parkview Villa South (non-resident) *I have exhausted the South waiting list for occupancy. The newspaper ad that was placed did not generate any additional applicants. I have ordered a yard sign for "apartments available". There has been some walk ins that have shown great interest in renting in the South building, however the move in dates are pushed out until July or September. I will leave the last South building open for a sooner move in date, if not filled I will take the July 1, 2004 applicant. MISC. *Management is reviewing all correspondence in regards to the PVV-North and South Lease, Handbook, and Occupancy Policies. We will be presenting new material to the HRA in a special meeting sometime in May. We will complete the North first and then the South building. Equal Housing Opportunity Agency Owned by the City of Columbia Heights HRA Managed by Walker ElderCare Services EQUAL #OUEING OPPORTUNITY z.~5 ~Z ' E ~ in tl~ Im,61~i-~. T~t is tl~ per~on t~t ~rem %:3Opm - ~:~pm ~ trader ?o,,r door DOG POOP, DOG POOP, DOG POOP, DOG POOP and more dog poop! II seems that residents are having a bit o f a problem with cleaning up after your own animal. Management has spent ! hour of their time cleaning up after the winter this will only b~ done by Management one time. There will not be any more freebees and action will be taken for those who do not clean up after their own Bt(s). We am putting up a poop picker up system near the Is~ part of'the sidewalk and ask that everyone please donate your plastic bags from Wal-Mart, K-man, Cub foods or Rainbow foods or crc. to put in tile poop picker up systcn~ you can bring them to the office or give to MaintenanceffCaretaker at anytime. Any further violators of this policy could possibly be asked to give up their anilml if it is found that the owner is nol cleaning up after their pet. rYE HAVE SPRONG IN THE SPRING FEVER TOGETHER!! We will be looking for a flower community this season, lranyone is interc, sted in being on this community please come in the office and sign up to help with the flower garden arrangements and planting. We encourage ewryone to please give us tl~eir insight on what they think would be a good idea for a_crangc~co~_. ).~ ~-n..~'~'~o~~. i *see the bulletin boarast ~L~ D~ or°g~azu ' ' ' ~'~om ~o-- ~ ~s o~-- ). } for any additto, al · ~ ~aesdays at :I0- '~ug~ng "' · L°~t~¢~:~°~'~:oo~, ~/ utJcomtng events* t~ ~ ~t 2:~m ~ ...... ~/--~ ~ay we ali tak~ one minute and ~ive a moment of silence to thos~ our community hav~ lost this last month and will never forget: Harold Schafer COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: April 20, 2004 AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE NO: 6-A DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Adopt Resolution 2004-01, Authorizing BY: Mark Nagel BY: the Transfer of funds for Replacing Carpet in DATE: April 10, 2004 Parkview Villa South BACKGROUND: There was $15,183 bud: ,,eted in 2003 for Parkview Villa South Capital Improvements. Approximately $6,000 was used last year to paint the hallways, while the remaining approximately $9,000 was for re-carpeting the first floor and Community Room. The 15-year Capital Improvement Plan lays out the work to be done between 2003 and 2004. Unfortunately, while all of the bids were received by the end of October 2003, Crest View did not get them over in time to have the work done last year. The three bids are attached for your review and consideration. St. Paul Linoleum and Carpet Company is the low bidder for the entire project at $21,377.00, which is $2,000 less than the next lowest bid. Also attached is a complete floor-by-floor comparison of the bids for your information. As you may know, Parkview Villa South hallways, common areas, and the Community Room have not been re-carpeted since it was built. Because Crestview did not include the carpet cost in the 2004 Budget, the funds need to come from the Parkview Villa South reserves. The impact on funds is neutral, because had staffbeen able to use the $9,000 from the 2003 budget and allocated the remaining $12,377 in 2004, the entire amount would have been available without the Resolution. Approving the Resolution, keeps the HRA "on track" with the 15-year Capital Improvement Plan, corrects a safety problem for seniors, and makes Parkview Villa South a little nicer place to live. RECOMMENDATION: Staff recommends Adoption of Resolution 2004-01, which will enable the entire re-carpeting of Parkview Villa South to be completed this year in accordance with the 15-year Capital Improvement Plan. RECOMMENDED MOTION: Move to Adopt Resolution 2004-01, authorizing the transfer of $21,377 from HRA fund balance 213-00-25300 to fund 213-46340-5120. Attachments HRA ACTION: h:\}{RA Consent Form2004/Adopt Res,2004-01 Carpet COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY HRA RESOLUTION 2004-01 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) AUTHORIZING TRANSFER OF $21,377.00 FROM HRA FUND BALANCE 213-00-25300 TO FUND 213-46340-5120 CAPITAL BUILDING AND IMPROVEMENT. NOW, THEREFORE BE IT RESOLVED BY THE COLUMBIA HEIGHTS HRA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the following is hereby adopted by the Columbia Heights Housing & Redevelopment Authority. The following sum of money is authorized to be transferred from Fund 213-00-25300 to Fund 213-46340-5120 for the following purpose: CARPETING ALL FOUR FLOORS, STAIRWAYS AND THE COMMUNITY ROOM IN PARKVIEW VILLA SOUTH BY THE LOWER BIDDER, ST. PAUL LINOLEUM AND CARPET COMPANY IN THE AMOUNT OF $21,377.00. The Executive Director is hereby instructed to transmit a copy of this resolution to the City Manager and Finance Director of the City of Columbia Heights, Minnesota. APPROVED THIS MOTION BY: SECONDED BY: ROLL CALL: AYES: NAYS: DAY OF ., 2004. Tammera Ericson, Chair Attest by: Walter R. Fehst, Executive Director H:\Resolutions2004\2004-01 i~PAUL LINOLEUM{ AND CA RPET COMPANY 2956 Center Court Eagan, MN 55121. [257 Tel. (6:51) 636-7770 ]=ax (65 !) 686-6660 Date.' To: From: Re: October 23, 2003 Bill Gault, Parkview Villa Sou~h DJ Merzyn Parkview Villa Common Area Carpet Replacement Mr. Gault. PriCing to replace thy caxpct and vinyl base in the community room and common areas of Parkvicw Villa South is as follows: * Take up and disposal of the existing direct glue carpet. Furnish and install by the direct glue method Bigelow "Basic 25" 28 oz. nylon carpet with action back. · Furnish and install Johnsonite 21/2" x I/8" vinyl base. · Furnish andinstall J'ohnsonit¢ stair s~ringcr. TOTAL $21,377.00 Work to be performed during regular business hours. Price includes $300.00 for floor preparation. Please note, if you re-usc the existing stair stringer DF. DUCT $1,951.00. Thank you, DJ Murzyn St. Paul Linoleum & Carpet Company dj @ stpaullinocpt.com Contractors and D~igners of lntcrior Floor Finish Systcms Equal Opoormni[y Employer TOTAL P.O1 · '~PAUL LINOLEUM AND CARPET COMPANY 2956 Ccntcr Court Eagan. MN 55121-1257 Tel. (651)- 68~-7770 Fax (651) 686-6660 Date: To: FrOm: Re: November 17, 2003 Bill Gautt, Parkview Villa South DJ Murzyn Parkview Villa Common Area Carpet Replacement Mr. Gault, The breakdown of pr/cing to replace ~hc carpet and vinyl base in the community room and common areas of Paxkview Villa South is as follows: Community Room l '~ Floor $3,685.00 2nd Floor $3,445.00 3~ Floor : $4,208.00 4'~ Floor $3,749.00 Stairway $3.241.00 TOTAL $21,377.00 Work to be performed during regular business hours. Price includes $300.00 for Floor prepau'ation. Please note, if you re-use the existing stair stringer DEDUCT $1,951.00. Thank you, DS Murzyn St. Paul Linoleum & Car~t Company dj @stpaullinocpt.com Corm'.~c~ors and Desirers of late. dm Floor Finish Systems Ecl,mi Om~ottunit¥ Emvlowr TOTAL P. OI CENTE~ IIHH)I N.E. il*~v h5 Bhli,e. ),l:'X $5~34 Phone: 763-784-5252 l::~ ~: 76.1-71;t4-32.:~2 16.'157 - tlw~.. 65 Flare Lake, ,M.q 553( I'hone: 763-434-287 /"ax: 763-434-2878 A/aP, 8 (~, 200.3 ESTIMATE Total cn_~t nf m'~terial ;mol labor a,'e .~ubject ;u chango depei~d;n~ on yardage needed al'icc phyMcal mea~.rrmcnl. l,'orc.sl i.aki:. MN Plionc: 651-46Z-$695¢ Fax.: 651-462-~297 I{l{it}i .\.i-'. Hs~v 65 Iii;tine, M.\' 55~$4 Plmnc: 763-784-$252 l"ux: 763-7~4-3232 I~',.'I$?. Hwv 65 Ham l.~ke, ~M'.%' $53¢i Ph,ne: 763-434-2W7' FnX': 763-434-Lg7~ .-. ESTIMATE ~// ?q~'T ~o 'l~tal cnst .f materi~l and labnr are s.biecr to chang~ depending un )arda~e needed after physical measurement. 7425 l.akc l~i~d.- tl~v~ l:or¢,.~t Lake. M.N 55(~25 Phone: 65 l-4fl2-$698 Fax: 651-462o3297 11)091 N.E. H~s.x. 65 Blaine, ~X, lN $543,~ Plmnv: 763-784-5252 l.':~x: 763-78,1-J252 i-lain Lake, ~.'INi 5530 Phone: Fax: 763-434-2878 ESTIMATE Total cost of material assd labor are subject tn change depending an yardage needed after phys|cal measure~nent. 7425 Lake BI~(I.- Hwv8 Fm'~'st LAX,.., M.N 554~Z$ Phone: 65 I-4(',2-$698 Fax: 651-462-3297 li)(tql .N.I.~. I~lu,-v 65 mai,,., :~,., :,S.;.'~.~ }'Irene: 763-784-?_5Z Fax: 763-7~4-3232 16357 - H,¥v A5 H;m~ Lake. ?,'Z.'~ 553¢t i'hone: 763-434-287'. Fa~: 763-434-2878 ESTIMATE 'l'otarcn~t of nlater[:ll :mci lahnr are ~ubjcct tb change depeadiag on y:lrdage ncc{ted al'ler physical meas.rement, 7425 l.akc lllx(l. - H~v 8 l:ort'~t l. aRe, MN'55ti25 Phone: 651-462-5698 Fax: 65 r~4bz-.~97 fiJOt)l .X'.lq. lh~v 65 Blninc. ¥I;N 55434 Phnnc:' 763-784.5252 Fax: 763-784-3232 Phone: l:nx: 76.'1.434_2878 ESTIMATE 'fetal cost ot material aad labor are subject to cha,.o.q¢ dependiug uti yardage needed al'ret physics! m~:~sureme,~t. 742~ Lake Illvd.- Phi)ne: flSI Fax.: 651-462-3297 t/ CENTER- 1111191 N.E. ll~v 65 Ill,d.c. %1.\ 55'434 Phone: 763-784-.q257 I:':~ x: 763-784-3232 16357 - Hwv 65 H.m t..'tkt., ,x{,\: 5530, Phone: 763-434-2877 {7;Ix: 763-434.2878 ESTIMATE Totui cost of material vmd labor are s,b.jccr co change depending on ,~ ;~rdage i,eeded al*let phy'iicni mcaqurement. 742f I.ake l{Ivtl,- i'i~ l";~r¢,~t I,ake, .%!\' '' ' Fax: 651-462-3297 l'hortc: 763-754.5252 F;~x: 763-784-3232 16357 - Hw,, 65 /-turn l,ake. ?.1.~ 553(I Phone: 7(~3-434.28R Fax: 763-43-1-2878 ESTIMATE Total cost of matcri.I .',nd labor are ~ubject tu change depending on yardage needed after phyaical measurement. A%bey Carpet [ NOTE: Malefial used to k.,lffil this ~mlmct ia of~ere~ SATISFACTION GUAP~ Irom a carpel m~ll, where il is sp~ally cul. ~ Alley wan'ants the original ir,.slallal~n ol the nCated and stt~ to Abbey. Therefore ~is ® carpet to be of workmar~like manner consis. c r.o Be* tent w'll~ tv,. ~.$, tracllt~O~o,~,car~t o,o.,is ~o,,~,~.~,,o ca,~,,.~..,, th..,.,,,, .1-1...-. T)I ,.~ ,,., ,., 4.. ol cancellation O! Wis agreemenl by the under- signed or his ageflt, unOermgneclagrees to ·..U.l~ I lC~l~ · p.c~. o. ~ ~.~t o~ ~ a~,~.l. ~ OVER 750 STORES FROM COAST 1'0 COAST tomef agrees to pay reasonable attorney fees am ~ ~ ~ ~ ~ p~a...~ ~- 2222 Counu/Road 10 · Mounds ~,qew, MN 55112 p~,ue i~at~,, phone: 763-398-3981 · {':tx: 763-398-0535 ~,~r~ HEREINAFTER REFERRED TO AS ABBEY s~: ~ agrees, to furnish and ins. tall rico! covering materials for.~e Lmprovement ct and at, the premises jp accordance with. the nstru~ons below ,f/../,, /,. /. . /,.., . , . CITY ZIP ZIP BUILDER PH : CL. DATE ALLOW. - : . / ~ TO REMOVE EXIST NG CARPET CUT .... // ' ~.~.~,..~ ,v~c~ S OMER TO REMOVE FURNITURE __ CUSTOMER TO CUT DOORS IF NECESSARY ~ DISPOSE OF OLD CAR~ .~.-~ CUSTOMER TO LEAVE EXISTING TACKLESS WOOD STRIP DOWN TYPE OF INSTALLATION - OVERPAD LUE DOWN TYPE OF FLOOR WOOD 0 .. //.¢? .. ,. ,,-. .. ) 1 -.r~ ..... l/ _;.,._', ~ ;. , ~1"'- -3.~ · ':. '' 1 ...... ..~ ' t/ ~ ' ,- , ota, ........................................ ) xt g 2. iq _ ' / :::)own Payment '" '/ .... " . .~.;~,,~~.A% !, . , ;/~.,,. -- / ~ ~ j .......................... .....$ 9alance Due Upon Installation... have readtand hereby accept lien conditions on back side v · '._~,- .'.'.'.'.' ,Ye are authorized by ~w to provide you ~i~h this NO'nC~. ','our ar~ anies furnishing labor or materials for the improvemen! of reap property may mforce a lien upon the improved land if they are not paid for their c~njn~i~or~s~ e~,e~.~t~'uch -: m Z: m d,rect contractual relationship with the owner. NOTE: Material used to fulfill this co~qtrac~ is o~ereO from a carpel[ tm#, where it is speoa#y cut. fab- signed ~ his agent, un~etsig~d agrees to pay ArVey thidy-tt~me percm~t d co~uact pnc~. ~ ~ d~ ~ ~ ~nL CUS- ~ ~ ~ ~[ ~ ~ ~e and CONTRACT FOR THE ?STALLATION OF FLOOR COVERING .-:~i..,-.: Absol,~etY , A' ey Carpet. ...the Place to Be! OVER 750 STORES FROM COAST TO COAST 2222 Counl%' Road lO * MouncLs View. MN 55112 phone: 763-398-3981 · fax: 76~-398-0535 HEREINAFTER REFERRED TO AS ABBEY (7~ '~'" ~ ~ ' ' ' INSTAL~TION AOO.ESS '3/'4' .~' ,/~ ~ CI~ ZIP BUILDER PH ~ CL. DA~ ALLOW. f~~ ~ -,..~ .. INSTA~ON ~ FO~S: ~'~ ~'* ~"~'"~' &7~,'-,~'~ . ~',4~ ~*~ ~,~'~ %~ :)own Payment · / ................................ $ ' ' ~'~ 3alanceDueUponlnstallation .................... $;:~ ':I:,.~i~,.:~_~.t L'~ /~-~ <JJ~.:/~ _ate cha~e o'1.5% per momh or18% annually may be c.arged an accoun / 1 ' g [[ ?e ~ '~ ~ ' ] i have read and hereby accept lien conditions on back side :' :' ::: m ~'[ ~41U '~ ~u~,o~.~ .'=~_ }~~ I Ve are authorized by law to provide you with this NOTICE. Your are (~m}e~ n~i}~e~ l~t. Per~ ~ ~ hies furnishing labor or materials for the improvemen~ of real properly may · n~orce a hen upon the improved land if they are noi paid for their con~e,(~ l~:~h ~: '.u. .: :~ direct contractual rela~ionsh,p wUb the owner. · /~ ~ CONTRACT FOR THE I_NSTALLATION OF FLOOR COVERING - , . ..... '-'1 ' , .o.: Abbey Carnet ..... ~ ~ ~ · ~~- ........................... -"'- ~e Place to Be ~ ~ ~. u~ ~s to · · · ~, ~e~ f~~ ~. ~ ~ ~ o, ~ ,~. ~ OVER 750 STORES FROM COAST TO COAST ~o ~,, ~,,, .~=~ ~ ~ ~-~ t~ ~ ~ p~ r~e a~rnW ~ ~ ~ ~ ~ a ~= ~. ~ Count* Road l0 · Moun~ ~ew, MN 55112 ~ ~' phone: 763-3~3981 · f~x: 763-3984535 ~ of HEREINA~H REF~RR~D TO AS ABBfiY aGr~ment. ,~ agr, e, to fur?sh and install floor'covedpg materials for theffipro~en, of and at. the premises in acc~ance with the instructNn:b,o~:w INSTAL~TION ADDRESS 'J/~ ~~~ CITY ZIP BUILDER PH / , " CL. DATE ~_.,~ ALLOW. ~?~ ' " r_~.~..~'~ ,,~ -' - - - · ~ ~u ,~}rj Ol,~OSE OF ~ CARP~ CUSTOMER TO LEAVE EXISTING TACKLESS WOOD STRIP DOWN TYPE OF INSTALLATION - OVERPAD OR~~) · ... . TYPE OF FLOOR - WOOD R INSTALLATION AS FOLLOWS: )own Payment ................................ $ "[ ~// - - e,,/~- ~ ~/~, talanceDueUponlnstallation .................... $ '.,~j~; S~'~'f"r'r't el~ have reaO and hereby accept lien conOitions on back side of t~i~m,; : : : : : : : : : ' . =~'"~ .~'b ~, t~,A..A. , ;;. ~ ,sfurnishinglabor~ter,alsforthe~provementofrea propertymav · · . :irect contractual relationship with the owner. NOTE: SAllSFACTION GUARAN'~ Mate~J used to ~ ~ ~ ~ f~a~,w~re~~L~ ~ ~~ ~lin~ ~ ~e ~ o~r~ ~~.ln ~~ t~t ~ ~ ~ ~ ~ ~ ~ ~. t~e. and ~ ~ ~ ~~ to ~.freeol~, ~. ~ ~ ~t o~ ~ ~ ~ O~R 750 STORES FROM COAST TO COAST ~ ~a~~~ 2222 Count' Road 10 * Moun~ ~ew, MN 55112 ~ ~- phone: 763-398-3981 * fax: 763-39~0535 ~ HEREINA~ER REFERRED TO AS ABBEY a~ ~b~ ages to ~mish and inst~ll~r covedng mateHa~ for the im~o~ment of ~d at, the premises in a~ordance with the instructions bet~. / PRESENT ADDRESS ..... ZIP 3UILDER PH CL. DATE ALLOW. NE~/~/DE/UXEFOAMPAD //~/'~--SIZE 1/4" 3/8' 1/2" CARPI-=T FIBER CONTENT ~-~/~h./'~., .~J .//~v~ /,zT,I'~ L,_'~ REMOVE EXISTING CARPET . CUSTOMER TO REMOVE FURNITURE CUSTOMER TO CUT DOORS IF NECESSARY E OF OLD CARPET CUSTOMER TO LEAVE EXISTING TACKLESS WOOD STRIP DOVv;q TYPE OF INSTALLATION TYPE OF FLOC)R -WOOD ~) iNSTALLATION AS FOLLOWS: )own Payment ................................ . f~,'k~ '~'~ ~ ~,alance Due Upon Installation .................... $ ft~% C..[C~ C~l -~ ~' have read and hereby accept lien conditions on back side of ,hi~.~, :.:.:.:. :.: ='~~ ~ ~'~"0 ~i' :.:...:.:.:.:.:,:. [q~ ( ['& dz J,' .¢'." z-~ /e are auth~ri.~ by law to provide you wilh this NOTlCE. Yourareth,re,;~i,ie~{~t.,eL~r:~ .. .; ; ,s furnishing labor or materials lor the improvement ol real property may ~o.e. ,e..~o~ ~. ~o..~ ~a.U if t,~y .,e no~,aiU ~o, ~ei, ~o.~,i~i,~ ~,~ F&& ~ m ~ ~,..~ .o.~¢.,~ua~ ¢.~.~o..~i, ~,,~ ~, own.,. ;.'OTF..: MatenaJ use4 to .%~.JI this contract is on:~ered I from a ca,'l~ md, where it is s0ecia~ cML taD. order is n~X s~,~c't to cancellation. In the event ~' ~'~cellabon of ,'~iq :~e/r~s~m~P s,7 ~C a'ld corns o~ coaecbo~ am:l al payme~ls p~.. CONTRACT FOR THE INSTALLATION OF FLOOR COVERING Carpet. Hace to Be! OVER 750 STORES FROM COAST TO COAST 2222 County Road 10 · Mounds View, MN 55112 phone: 763-398-3981 · l~.x: 763-398-0535 HEREINAFTER REFERRED TO AS ABBEY ~ warrants the original ~sla~lar~On of We tent wittn the best ~-~ ~ ~ ~t ~de. and ~ ~ ~at it ~ll reme- ~. frae ~ ~ge, ~ ins~lation ~[~ for ~~ ~ ~r. ln ~e ~t ~t ~ ~t~ ~ de~, ~ ~ r~ ~ ~ ~e al i~ ~n~n. ~ re~d of ~n~ is co~tamptet~ by ~is ~', J bbey agrees t~o furnish ar~ instalt, fl.~or covering material.C/or the'improvement of andat, the premises in ~,ecordance with the instrqctions below. BUILDER PH 'Z . CL. DATE ~~ ALLOW. ~YC'M REMOVE EX STING CARPET / CUSTOM ~ ~ RE~. ER TO REMOVE FURNITURE. CUSTOMER TO CUT DOORS IF NECESSARY ~'" ~ '" ~PE ~F,~AL~'ON - ~ERPAD OR ~: J 'PE OF FL~R-~O ~ INST~ON Down Payment .................. ~~ ~t ~ ' ' ~alanceDueUponlnstallation .................... $ ~~ '~' ~5)~ ~[[¢~ ~[1~ ~'~' .a~e charge of 1,5% per month or 18% annually may be charg.J'og have read and hereby accept hen conditions on ba~ ~ ~ ~ '.'. ,- ...... ~ .... ~ -- ~.. - . _, ,e are ,u.h~-;~d ~. ta'.., t; ~rovide you w~,, this. NOTICE. ~ {n~fo~*t[,.c ':"~'~",; or companies furnish ng labor or materials for th~ improvement of rea pro err may n[orcea enup~nthe~mproved andfflhe arenol adfo t e ca~ tt~ ~ ~ P Y ' ' Y P ' ~ $ ~ ~,,~ a s,'e e '". ' s have no direct contractual relationship ?,.~th lhe owner. NOTE: Mate~31 used to fulfill ~i~ conS'act ~¢. arC,~recl from a carpet mill, wtmm it is s~ecially ct~ lab- of cancellalion of this agreement by Ida urger- tom~- agme~ Io pay reasonable attorney fees and costa (~ collec0~n and ail paymefl~ pro. CONTRACT FOR THE INSTALLATION OF FLOOR COVERING Ca. et, ...the Place to Be! OVER 750 STORES FROM COAST TO COAST 2222~Cq, mn., R,'-.,4 J..Q.Z Mouj~.S..~..~blN 55112 ~ 763-398-3~x: 763-~ HEREINAFTER REFERRED TO AS ABBEY SAllSFAC'nON GUARANTEE: Carl~ to I~ of ~'~nanlike manner consis. te~t wil~ tt~ ~ ~ of ~e carpe~ trade, and lurtt~r covenants ~ it w~l tame- ay, free of c~arge, any ins~l~tion detects oN lull Var. All II1~ h, ffru,,~ by ~ are purctmsed from reoutal~e manutaca~,,em who Wanl~l lhese malena~ Io ~e ~m of ~t ~al a~ malen~ is d~. ~ ~ m~ace or repair ~ al ~ ~. ~ --~3bey agrees to furnish and install floorcovering materials for the improvement of and at, the premises in accordance with the instructions below. ,,,^,,,,~ _.c~. I..,,,~.;.) 1.; \!4~ (' C.ce'_~4-. V;~':d /r~cc ..........-- J-'...'" ~,.,,~-n ,.7,~,1~.,-,1.' ._ BUILDER PH : CL. DATE ALLOW. .q:D~e.,'~.- ,~ '-' ,------~- ' " ..... "': '~ - ?' '-' ':'?/;:' \ ' ~G~~R'Tj REMOVE EXISTING CARPET CUSTOMER TO REMOVE FURNITURE __ CUSTOMER TO O"IT ~RR I~= ~FCESSARY ~ DISPOSE OF OLD CARPET CUSTOMER TO LEAVE EXISTING TACKLESS ?.~0~ S ,'T.-~;P L.-X:DWN / /:'"'E"' ~ ' ' ~/ " . /" W ' '-'ti - ' '~- ' ' '-- ' ?; 'i ,:, ,,,-,.4 ...... ~ ....U ' " '4(<0' , Balance Due Upon Installation .................... $ __ ,',' :'-, .......... Late charge Of 1.5% par month or 18% annually may be charged on accounts ne( 0~;,l: .: ;fi: ~..;'~;'::::: "" I have read an, hereby accept I,en conditions on back side of ,,,~:. :.:.:.:.:.. ~~'~ We are authorizes by law to provide you ~th ~his NOTICE. Your are there~'n~,f]e~a~ ~eF~ns m Z' r*''furnishing labor or materials for the improvement gl real ~,~erty m~. 9nforce a lien upon ~he improved land if they are not paid for their comrib?~,~. ~{ ~ p~ti, -~', c '~t con~ractual relationship with the owner. COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: April 20, 2004 AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE NO: 6-B DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Adopt Resolution 2004-02, A Resolution BY: Dana Welke BY: Approving the Calculation of Performance Funding DATE: April 20, 2004 System Operating Subsidy and the Public Housing Assessment System (PHAS) Management Operations Certification BACKGROUND: A Board Resolution is required on an annual basis for approval of the Calculation of Performance Funding System Operating Subsidy, HUD Form 52573 and 52574, and the Public Housing Assessment System (PHAS) Management Operations Certification, HUD Form 50072. Attached is HRA Resolution 2004-02, along with the related forms to be submitted to HUD for compliance purposes. RECOMMENDATION: Staff recommends Adoption of Resolution 2004-02, a Resolution approving the Calculation of Performance Funding System Operating Subsidy and the Public Housing Assessment System (PHAS) Management Operations Certification for 2004. RECOMMENDED MOTION: Move to Approve Resolution 2004-02, being a Resolution of the Columbia Heights Housing & Redevelopment Authority confirming approval of the Calculation of Performance Funding System Operating Subsidy and the Public Housing Assessment System (PHAS) Management Operations Certification for 2004; and furthermore, to direct the Executive Director to forward same to the U.S. Department of Housing and Urban Development. HRA ACTION: HRA RESOLUTION 2004-02 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY CONFIRMING APPROVAL OF CALCULATION OF PERFORMANCE FUNDING SYSTEM OPERATING SUBSIDY, PHA/IHA BOARD RESOLUTION AND THE PUBLIC HOUSING ASSESSMENT SYSTEM (PHAS) MANAGEMENT OPERATIONS CERTIFICATION FOR 2004. WHEREAS, The Department of the Housing and Urban Development requires that Public Housing Agencies submit the calculation of Performance Funding System operating Subsidy, PHA/IHA Board Resolution and the Public Housing Assessment System (PHAS) Management Operations Certification for 2004 with attachments; and WHEREAS, such Certification also requires the formal approval of the Board of Commissioners; NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that the attached Calculation of Performance Funding System Operating Subsidy, PHA/IHA Board Resolution and the Public Housing Assessment System (PHAS) Management Operations Certification for 2004 and the necessary attachments are hereby approved. ADOPTED THIS day of ,2004. MOTION BY: SECONDED BY: AYES: NAYS: Chair- Tammera Ericson Attest by: Walter R. Fehst, Executive Director PHA/IHA Board Resolution Approving Operating Budget or Calculation of Performance Funding System Operating Subsidy U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB Approval No. 2577-0026 (Exp. 6/30/2001) Public reporting burden for this collection of information is estimated to average 15 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless that collecton displays a valid OMB control number. This information is required by Section 6(c)(4) of the U.S. Housing Act of 1937. The information is the operating budget for the Iow-income housing program and provides a summary of proposed/budgeted receipts and expenditures, approval of budgeted receipts and expenditures, and justification of certain specified amounts. HUD reviews the information to determine if the operating plan adopted by the PHA and the amounts are reasonable and that the PHA is in compliance with procedures prescribed by HUD. Responses are required to obtain benefits. This information does not lend itself to confidentiality. Acting on behalf of the Board of Commissioners of the below-named Public Housing Agency (PHA)/Indian Housing Authority (IHA), as its Chairman, I make the following certifications and agreements to the Department of Housing and Urban Development (HUD) regarding the Board's approval of (check one or more as applicable): Operating Budget Submitted on: Operating Budget Revision Submitted on: Calculation of Performance Funding System Submitted on: Revised Calculation of Performance Funding System Submitted on: (date) 4/15/04 I certify on behalf of the: (PHA/IHA Name) that: 1. 2. 3. Columbia Heights HRA All regulatory and statutory requirements have been met; The PHA has sufficient operating reserves to meet the working capital needs of its developments; Proposed budget expenditures are necessary in the efficient and economical operation of the housing for the purpose of serving low-income residents; 4. The budget indicates a source of funds adequate to cover all proposed expenditures; 5. The calculation of eligibility for Federal funding is in accordance with the provisions of the regulations; 6. All proposed rental charges and expenditures will be consistent with provisions of law; 7. The PHA/IHA will comply with the wage rate requirements under 24 CFR 968.110(e) and (f) or 24 CFR 905.120(c) and (d); 8. The PHA/IHA will comply with the requirements for access to records and audits under 24 CFR 968.110(i) or 24 CFR 905.120(g); and 9. The PHA/IHA will comply with the requirements for the reexamination of family income and composition under 24 CFR 960.209, 990.115 and 905.315. I hereby certify that all the information stated within, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010,1012; 31 U.S.C. 3729, 3802) Board Chairman's Name (type) Signature Date form HUD-52574 (10/95) Previous edition is obsolete ref. Handbook 7575.1 Public Housing Assessment System (PHAS) Management Operations Certification U.S. Department of Housing and Urban Development Real Estate Assessment Center OMB No. 2535-0106 (exp.1/31/2005) Public reporting burden for this collection of information is estimated to average 1.8 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not collect this information, and you are not required to complete this form, unless it displays a currently valid OMB control number. This information is collected to implement section 502 of the National Affordable Housing Act of 1990, as amended, which established specific indicators to assess the management performance of public housing agencies (PHAs) in all major areas of management operations. PHAs will complete the PHAS Certification form HUD-50072 and electronically submit it to HUD. If a PHA does not have this capability in-house, the PHA should consider utilizing local resources, such as the libra~/or another local government entity that has Intemet access. In the event local resources are not available, a PHA may go to the nearest HUD Public Housing program office and assistance will be given to the PHA to transmit this PHAS certification. The information is used by HUD as a component of PHAS to assess all major areas of PHA's management operations, designate PHAs as troubled and PHAs troubled with respect to the program for assistance from the Capital Fund under Section 9, enter into a Memorandum of Agreement (MOA) with troubled PHAs and PHAs troubled with respect to the program for assistance from the Capital Fund under Section 9, and report annually to Congress on the status of troubled PHAs and PHAs troubled with respect to the program for assistance from the Capital Fund under Section 9. This information is required for HUD to fulfill statutor7 requirements of the 1990 Act. The information collected does not lend itself to confidentiality. Instructions: A PHAJAME's electronic responses to this cerar,~ation must be the PHAJAME's actual data; e.g., pdor to any adjustments to the indicators. Round percentages to the nearest two decimal points. PHAJAME Name ' For FY Ending I Submission Date Columbia Heights HRA 12/31/03I 04/09/04 Project name(s) if AME Parkview Villa Publ~ic Housing Facility The management functions for the following sub-indicator (s) have been assumed by an RMC, and the RMC certification will be completed and submitted to HUD (enter sub-indicator numbers or N/A): Sub-Indicator #1: Vacant Unit Turnaround Time V12400 Total number of turnaround days. V12500 Total number of vacancy days exempted for Capital Fund. 0 V12600 Total number of vacancy days exempted for other reasons. 0 V12700 Total number of vacant units turned around and lease in effect in the PHA's immediate past fiscal year. 1 V12800 Average number of calendar days units were in down time. 9 V12900 Average number of calendar days units were in make ready time. 9 V13000 Average number of calendar days units were in lease up time. 9 V13100 Average unit tumaround days. Sub-Indicator #2: Capital Fund CF10000 I D° Y°u have any °pen Capital Fund pr°grams (e'g" CLAP' CGP' H°pe VI' LBPRA' VRP) (Y/N)? Open = [ ~ ] any program that does not have a pre-audit end date or that received a pre-audit end date dudng the · fiscal year being assessed, Component #1 and #2 (please circle yes or no) No Component #1: Unexpended Funds Over Three Federal Fiscal Years (FFYs) Old ~F10050 Total funds authorized over 3 FFYs old that do not h~ve a ~re-audit end date or that received a pre-audit end date during the fiscal year being assessed. $ 0 CF10100 Total funds expended over 3 FFYs old that do not have a pre-audit end date or that received a pro-audit end date during the fiscal year being] assessed. $ 0 CF10200 Unexpended funds to be recaptured. $ 0 CF10300 Unexpended funds approved by HUD over 3 FFYs old. $ 0 CF10400 Unexpended funds with time extensions due to reasons outside of PHA control. $ 0 CF10500 Adjusted total unexpended funds. ,$--,~ 2L "~ _ i Previous editions are obsolete Page 1 of 5 form HUD-50072 (4/2000) ref. Handbook 7460.5 Public Housing Assessment System (PHAS) Management Operations Certification u.s. Department of Housing and Urban Development Real Estate Assessment Center OMB No. 2535-0106 (exp. 1/31/2005) Component #2: Timeliness of Fund Obligation ~Fl1100 Total funds authorize~for grants older than 2 FFYs old, $ 0 CF11200 Total funds obligated over 2 FFYs old. $ 0 CFl1300 Unobligated funds approved by HUD over 2 FFYs old. $ CF11400 Unobligated funds with time extensions due to reasons outside of PHA control. $ 0 CFl1500 Adjusted total unobligated funds. $, 0 HRA did inspection 763-706.3800 Component #3: Adequacy of Contract Administration Th~ date of the last HUD/Army Corps of Engineers on-site inspection and/or audit related to contract CF11700 administration (include A-133 Audit). ?. / '1 ~. / 0'2 CFl1800 The number of findings related to contract administration. 0 - CFl1900 The number of findings related to COntract administration that have been COrrected by the PHA. 0 CF12000 The number of findings related to COntract administration that the PHA is in the process of COrrecting. U Component ~: Quality of the Physical Work The ;:late of the'last HUD/Army Corps of Engineers on-site inspection and/or audit related to the quality of CF12200 physical work. 2 / 14 / 02 CF12300 The number of findings related to the quality of physical work. 0 CF12400 The number of findings related to the quality of physical work that have been COrrected by the PHA. 0 CF12500 The number of finding related to the quality of physical work that the PHA is in the process of correcting. '] 0 Component #5: Adequacy of Budget Controls ~F12700 Tot;al a~ount of'Capital Funds expended dudng the PHA fiscal year being assessed. $ 0 The amount of Capital Funds expended on approved work items not subject to budget revisions during the $ CF12800 PHA fiscal year being assessed. 0 The amount of Capital Funds expended under budget revisions with prior HUD approval during the PHA $ CF12900 fiscal year being assessed. 0 The amount of Capital Funds expended under budget revisions not requiring prior HUD approval during $ CF13000 the PHA fiscal year being assessed. 0 Sub-Indicator #3: Work Orders Component #1: Emergency Work Orders 'W10000 Tot~ nur~ber of emergency work orders. 0 W10100 Total number of emergency work orders COmpleted I abated within 24 hours. 0 W10200 Percentage of emergency work orders completed / abated within 24 hours, 0 % Component #2: Non-Emergency Work Orders 'W10500 Total nur~ber ~)f non-emergency work orders. W10600 Total number of calendar days it took to complete non-emergency work orders. Average number of days PHA has reduced the time it takes to complete non-emergency work orders over W10700 the past three years. W10800 Average completion days. Previous editions are obsolete Page 2 of 5 form HUD-50072 (4/2000) ref. Handbook 7460.5 Public Housing Assessment System (PHAS) Management Operations Certification u.s. Department of Housing and Urban Development Real Estate Assessment Center OMB No. 2535-0106 (exp.1/31/2005) Sub-Indicator N: Annual Inspection of Dwelling Units and Systems Component #1: Annual Inspection of Dwelling Units 'Al0000 The total 'number of ACC u~its. 'I 0 0 The sum of units exempted where the PHA made two documented attempts to inspect and is enforcing A10100 the lease, 0 A10200 Vacant units exempted for Capital Fund. A10300 Vacant units exempted for other reasons. 0 A10400 Total number of units inspected using the Uniform Physical Condition Standards (UPCS). 1 0 0 A10550 Total number of units inspected that did not require repairs. 8 0 The number of units where necessary repairs were completed to comply with UPCS either during the inspection, issued work orders for the repairs, or referred the deficiency to the current year's or next year's A10600 Capital Fund program. :Z 0 A10700 Adjusted units available. 1 0 0 A10800 Percent of units inspected by PHA, 1 0 0 % Component #2: Annual Inspection of Systems includin(] Common Areas and Non-Dwellin~ )ace I A11100 Total number of sites. Al1200 Total number of sites exempted from the inspection of systems. 1 A11300 The total number of sites where all systems were inspected in accordance with the UPCS. 1 A11400 Total number of buildings. 0 A11500 Total number of buildings exempted from the inspection of systems. 1 A11600 The total number of buildings where all systems were inspected in accordance with the UPCS. The number of buildings and sites where necessary repairs were completed to comply with the Uniform Physical Conditions Standards either during the inspection, issued work orders for the repairs, or referred A11700 the deficiency to the current year's or next year's Capital Funds program. 1 A11800 Percentage of sites inspected. 1 0 0 % A11900 Percentage of buildings inspected. 1 0 0 % Sub-Indicator #$: Security Componenl~l: Trackin9 and Reporting Crime-Related Problems 'S10000 The d;te that ~e Bo;rd adopted current policies to track crime and crime-related problems. 6 / Z 6 / 0 1 S10100 The date that the PHA implemented the current procedures to track crime and crime-related problems. 6 / Z 7 / 0 1 The date that the PHA implemented a current cooperative system for tracking and reporting crime to local S10200 police authorities, 6 / 2 7 / 0 1 S10300 The number of crimes that the PHA can document it reported to local police authorities. 0 S10400 Percentage of developments where PHA can document it tracks crime and crime-related problems. 0 Componenl~2: Screening of Applicants 'S10500 The dat; the ~oard adopted current screening policies that reflect the One-Strike criteria. I 6 / ?- 6 / 0 1 S10600 The date the PHA implemented current screening procedures that reflect the One-Strike criteria. 6 / Z'7 / 0 1 PHA can document that current screening procedures result in successfully denying admission to S10700 applicants who meet the One-Strike criteria. (please circle yes or no) ~ No S10800 The total number of applicants denied who met the One-Strike criteria. 0 Previous editions are obsolete Page 3 of 5 form HUD-50072 (4/2000) ref. Handbook 7460.5 Public Housing Assessment System (PHAS) Management Operations Certification U.S. Department of Housing and Urban Development Real Estate Assessment Center OMB No. 2535-0106 (exp. 1/31/2005) Componenl~3: Lease Enforcement S10900 The date the Board adopted current eviction procedures that reflect the One-Strike criteria. 6 / 2 S11000 The date the PHA implemented current eviction procedures that reflect the One-Strike criteria. 6 / PHA can document that current eviction screening procedures resulted in the eviction of residents who " S11100 meet the One-Strike criteria. (please circle yes or no) ~ No S11200 The total number of evictions as a result of the One-Strike criteria, 0 ComponentS4: Drug Prevention and/or Crime Reduction Pr%ram Goals Sl1350 The number of HUD-funded drug prevention and/or crime reduction programs. 0 The number of non HUD-funded drug prevention and/or crime reduction programs that the PHA requests S11450 to be assessed. 0 S11550 The number of documented program goals that are related .to drug prevention and/or crime reduction. 0 The number of goals the PHA can document it met under the implementation plan(s) for any and all of S11600 these programs. 0 Percentage of goals that the PHA can document it met under implementation plan(s) for any and all of S11700 these programs. 0 % Sub-Indicator #$: Economic Self-Sufficiency El0000 The number of HUD-funded economic self-sufficiency programs. 0 The number of non HUD-funded economic self-sufficiency programs that the PHA requests to be E10100 assessed. 0 E10200 The number of documented program goals that are related to economic self-sufficiency. 0 The number of goals the PHA can document it met under the implementation plan(s) for any and all of E10300 these programs. 0 Percentage of goals that the PHA can document it met under implementation plan(s) for any and all of E10400 these programs. 0 Adjustments for Physical Condition and/or Neighborhood Environment Please enter project number and name and indicate which area the adjustment for Physical Condition and/or Neighborhood Environment applies for a project. (Check all that apply) ~roje'ct No. .... Project Name Site Common Areas Building Exteriors [] [] [] 3hal sheets as necessary for additional projects. Previous editions are obsolete Page 4 of 5 form HUD-50072 (4/2000) ref. Handbook 7460.5 Public Housing Assessment System (PHAS) Management Operations Certification U.S, Department of Housing and Urban Development Real Estate Assessment Center OMB No. 2535o0106 (exp. 1/31/2005) I certify that, as of the submission date, the above sub-indicators, under Public Housing Assessment System indicator #3 Management Operations are true and accurate for the fiscal year indicated. I further certify that, to my present knowledge, there is no evidence to indicate seriously deficient performance that casts doubt on the PHA's capacity to present and protect its public housing developments and operate them in accordance with Federal law and regulations. Appropriate sanctions for intentional false certification will be imposed, including suspension or debarment of the signatory. A Board Resolution approving this certification is required. I further certify that Board Resolution number Z t3 0 4 ~ 0 Z approving this certification was passed on (mm/dd/yyyyy) 4 - 1 5 - 0.4 Executive Director (signature) Date (mm/dd/yyyy) Previous editions are obsolete Page 5 of 5 form H UD-50072 (4/2000) ref. Handbook 7460.5 Operating Fund Calculation of Operating Subsidy PHA-Owned Rental Housing a) Name and Address of Public Housin~ Agency U.S. Department of Housing and Urban Development Office of Public and Indian Housing Section OMB Approval No. 2577-0029 (exp. 10/31/2004) Columbia Heights HRA 590 40th ~ve NE d) ~ ~f RA-0~ le) uni~M6~ ' ~ Subje&t F~E Line No. Pan 01 02 O3 04 05 06 07 O8 O9 10 11 12 13 14 "Par 01 02 O3 '04 O5 06 07 O8 09 10 11 12 Pan 01 02 O3 ACC Number C4007 Section 2 Descdption A. Allowable Expenses and Additions l b) Budget Submission to.~.U.D required [] Yes c) Type .of Submission .~[ Original [] Revision No. Operating Fund Project Number Ii) DUNS Number I I Io I I° I°1 -I oI Previous allowable expense level (Part A, Line 08 of form HUD-52723 for previous yearI ~art A, Line 01 multiplied by .005 Delta from form HUD-52720-B, if applicable (see instructions) "Requested" year units from latest form HUD-52720-A (see I instructions) Add-ons to allowable expense level from previous fiscal year (see instructions) Total of Part A, Lines 01,02, 03 and 05 Inflation factor Revised allowable expense level (AEL> (Part A, Line 06 times Line 07I Transition Funding Increase to AEL Allowable utilities expense level from form HUD-52722-A Actual PUM cost of Independent Audit (IA> (Through FYE > Costs attributable to deprogrammed units Total Allowable Expenses and Additions (Sum of Part A, Lines 08 thru 13) B. Dwelling Rental Income Total rent roll (as of / / Number of occupied units as of rent roll date Average monthly dwelling rental charge per unit for current budget year (Part B, Line 01 + Line 02) Average monthly dwelling rental charge per unit for prior budget year Average monthly dwelling rental charge per unit for budget $23453 /uu 234.53 225.79 230.95 year 2 years ago Three-year average monthly dwelling rental charge per unit ([Part B, Line 03+Line 04+Line 05J+ 3) 2 3 0.4 2 50~50 Income split ([Part B, Line 03 + Line 06] + 2> " " ,+ o Average monthly dwelling rental charge per unit (lesser of Part B, Line 03 or Line 07 Rental income adjustment factor Projected average monthly dwelling rental charge per unit (Part B, Line 08 times Line 09) Projected occupancy percentage from form HUD-52728 Requested by PHA HUD Modifications (PUM) (PUM> 248.07 1.24 .31 2~4.~5 60.43 97 314.98 ,48 Projected average monthly dwelling rental income per unit (Part B, Line 10 times Line 111 C. Non-dwelling Income 239.45 232.27 HUD Modifications (Whole dollarsI Otherincome excess utility 4.14 ~Total operating receipts (Part B, Line 12 plus Part C, Line 01) - I 2 3 6 4 1 PUM deficit or {Income) (Part A, Line14 minus Part C, Line 0:~) I 78 5 '/ Requested by PHA (Whole dollars) e tacit or (Income> before add-ons (P~ _.. ........ J U 4 Z ~ 4 Previous edition is obsolete for PHA Fiscal Years Page 1 form HUD-52723 (1/2001) beginning 1/1/2004 and thereafter Project Number: Line I I Requested by PHA HUD Modifications No. Description (Whole DollarsI (VVhole Dollars) Part D. Add-ons for chanqes in Federal law or requlation and other eligib 01 FICA contributions 02 Unemployment compensation 03 Family Self Sufficiency Program _- - - - 04 Energy Add-On for loan amortization 05 Unit reconfiguration _ _ 06 Non-dwelling units approved for subsidy _ _ _ 07 Long-term vacant units 08 Phase Down for Demolitions _ _ 09 Units Eligible for Resident Participation: Occupied Units (Part B, Line 02) 1 0 0 1110 Police Employee Units Units 1 12 Total Units Eligible for Resident Participation 1 (Sum of Part D, Lines 09 thru 11) t~!ili~; ~;~ ::~ '~,~ ~i~.:: .... 13 Funding for Resident Participation (Part D, Line 12 x 14 Other approved funding, not listed (Specify in Section 3) - - 15 Total add-ons (sum of Part D, Lines 01, 02, 03, 04, 05, 06, 07, 08, 13 and 14/ Z b / b 3erafin9 Subsidy Eligibility Before Adiustments 01 Deficit or (Income) 'before ~'dju=[-,ents (Total of Part C, Line 04 and Part D, Line 15) 02 Actual cost of Independent Audit (IA) 03 Operating subsidy eligibility before adjustments (greater of Part E, Line 01 or Line 021 (If less than zero, enter zero (0~)I Operating Subsidy Approvable for Subject Fiscal Year, Note: Do 01 Utility Adjustment for' Prior~/ears , -ri ........... ~ .......... ~a, ~..~,~v~. ~...~ H~I. I~=Vl~ ~ ~ ~lll'~l L[II::t ~rlu UT [lie suDjec[ I-Y) 02 Additional subject fiscal year operating subsidy eligibility (specify) 03 Unfunded eligibility in prior fiscal years to be obligated in subject fiscal year 04 HUD discretionary adjas~ments 05 Other (specify) 06 Other (specify) 07 Unfunded portion dueto proration ( ) ( ) 08 :Net adjustments to operatin~ subsidy (total of Part F, Lines 01 thru 071 g Z Z: 4 09 Operating subsidy approvable for subject fiscal year (total of Part E, Line 03 and Part F, Line 08) 9 9 0 5 5 y se end of the subject FY) 10 Amount'o~ operating subsidy approvable for subject fiscal year not funded 11 Amount of funds obligated in excess of operating subsidy approvable for subject fiscal year 12 Funds obligated in subject fiscal year (sum of Part F, Lines 09 thru 11) Appropriation(MUSt be the samesymbol(s):as line 690 o~ ~e O~rating Budget, fo~ HUD-52504, for the subj~ fis~l year) oun Includin¢ Amounts on Re rment Schedule= 01 Total amount due in previous fiscal year (Part G Line 04 of form HUD-52723 for previous fiscal year) 02 Total amount to be collected in subject fiscal year (Identify individual amounts under ( ) ( ) Section 3) 03 Total additional amount due HUD (include any amount entered on Part F, Line 11) (Identify individual amounts under Section 3) 04 Total amount due HUD to be collected in future fiscal year(s) (Total of Part G, Lines 01 thru 03~) (Identify individual amounts under Section 3~) Previous edition is obsolete for PHA Fiscal Years Page 2 form HUD-52723 (1/2001) beginning 1/1/2004 and thereafter Line No. Description Part H. Calculation of Adjustments for Subject Fiscal Year 01 02 03 04 05 06 07 08 09 10 11 12 This part is to be completed only after the subiect fiscal year has ended Indicate the types of adjustments that have been reflected on this form: [] Utility Adjustment [] HUD discretionary adjustment (Specify under Section 3) Utility adjustment from form HUD-52722-B Deficit or (IncomeI after adiustments (total of Part E, Line 01 and Part H, Line 02) Operating subsidy eligibility after year-end adjustments (greater of Part E, Line 02 or Part H, Line 03) Part E, Line 03 of latest form HUD-52723 approved during subject FY iDo not use Part E, Line 03 of this revision) Net adjustments for subject fiscal year (Part H, Line 04 minus Part H, Line 05) Utility adjustment (enter same amount as Part H, Line 02) Total HUD discretionary adjustments (Part H, Line 06 minus Line 07I Unfunded portion of utility adjustment due to proration Unfunded portion of HUD discretionary adjusb, ent due to proration Prorated utility adjusb.ent (Part H, Line 07 plus Line 09I Prorated HUD discretionar~ adiustment (Part H, Line 08 plus Line 101 Section 3 Project Number: Requested by PHA (Whole Dollars) 106717 106717 89405 173121 9908 7404 9908 7404 HUD Modifications (Whole Dollars) Remarks (provide part and line numbers) I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S,C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802) Signature of Authorized HA Representative & Date: X Iignature of Authorized Field Office Representative & Date: Previous edition is obsolete for PHA Fiscal Years Page 3 form HUD-S2723 (1/2001) beginning 1/1/2004 and thereafter COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meetin$ of: April 20, 2004 AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE DIRECTOR NO: 6-]~ DEPARTMENT: HRA APPROVAL ITEM: Adopt Resolution 2004-03, Authorizing BY: Mark Nagel BY: Payment to the HUD DATE: March 13, 2004 BACKGROUND: As you can see from the attached correspondence from HUD, this item before the Board for its consideration had it's origin in the FY 2003 Appropriations Bill, which was approved on February 20, 2003. It was on that date Congress made the decision to retroactively require the payback of all FY 2000 Capital Fund Program funds that were not obligated by September 30, 2002. The HRA did not obligate $104,471.23 of the FY 2000 CFP funds for re-roofing PVVN until October 15, 2002, subsequently signing the contract with Omni Roofing on October 25, 2002. The HRA did consider bids at the September 17, 2002 meeting, but chose to re-bid the project, which saved $34,000 in FY 2000 CFP funds. This had been done with the knowledge and advice of the Minneapolis Field Office that the HRA would lose about $8,700, because the contract award occurred one month past the September 30, 2002 deadline. The end result was a cost savings of approximately $26,000. At the time, this seemed like a very cost-effective solution and it would have been, if not for Congress retroactively deciding to pass a law that required the HRA to pay back ALL of the remaining FY 2000, instead of one-twelfth of these funds, or $8,700, which was in effect when the HRA made its decision. In summary, by the time Congress passed the new regulation on February 20, 2003, PVVN had been re- roofed and the project had been closed out In other words, staff and the HRA had no idea at the time of the decision on October 17, 2002 that Congress would pass a law five months later requiring the full payback of these funds. HRA's all across the country were caught by this new law and are being asked to do the same. As you can see from the attached letters, subsequent appeals have yielded no results, because HUD is just implementing a law passed by Congress. At this point, after nearly 15 months, the only option the HRA has been given is to payback the money out of PVVN reserves, so that future CFP programs for PVVN can get underway. The current revenue amount is apparently $500,000. Paying HUD $104,471.23 will reduce the fund balance to approximately $400,000. RECOMMENDATION: Staff recommends adoption of Resolution 2004-03, authorizing payment to HUD. RECOMMENDED MOTION: Move to waive the reading of Resolution 2004-03, there being an ample amount of copies available to the public. RECOMMENDED MOTION: Move to Adopt Resolution 2004-03, a Resolution Authorizing Payment of $104,471.23 from HRA Fund 213-00-25300 to the Department of Housing and Urban Development Capital Fund Program reimbursement. HRA ACTION: h:\Consent Form2004\Adopt ReS.2004-03CFP Reimbursement COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY HRA RESOLUTION 2004,03 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) AUTHORIZING PAYMENT OF $104,471.23 FROM HRA FUND 213-00-25300 FOR THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT CAPITAL FUND PROGRAM REIMBURSEMENT. NOW, THEREFORE BE IT RESOLVED BY THE COLUMBIA HEIGHTS HRA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the following is hereby adopted by the Columbia Heights Housing & Redevelopment Authority. The following sum of money is authorized to be reimburse to the Department of Housing and Urban Development from the fund balance of Parkview Villa North, because this amount had not been obligated on or before September 30, 2002 from the FY 2000 Capital Fund Program for Parkview Villa North. $104,471.23 The Executive Director is hereby instructed to transmit a copy of this resolution to the City Manager and Finance Director of the City of Columbia Heights, Minnesota, so that a check in the amount of $104,471.23 can be wired to the Department of Housing and Urban Development in fulfillment of the HRA's reimbursement obligation. APPROVED THIS MOTION BY: SECONDED BY: ROLL CALL: AYES: NAYS: DAY OF ,2004. Attest by: Tammera Ericson, Chair Walter R. Fehst, Executive Director H:\Resolutions2004\2004-03 OFFICE OF THE ASSISTANT SECRETARY FOR PUBLIC AND INDIAN HOUSING U. S. Department of Housing and Urban Development Washington, D.C. 20410-5000 JUL 2 9 Mr. Bob Streetar Executive Director Housing and Redevelopment Authority of the City of Columbia Heights 590 40t~ Avenue Northeast Columbia Heights, MN 55421-3878 Dear Mr. Streetar: Section 9(j) of the U.S. Housing Act of 1937 (the Act) requires that Capital Fund grants be obligated within 2 years and expended within 4 years from the date that the funds were made available. It also permits public housing agencies (PHAs) to continue to obligate funds after the 2-year deadline. However, in those cases, the Act required HUD to withhold the PHA's Capital Fund grant for the next year until the PHA has met the obligation requirement (i.e., obligated 90 percent of the grant within 24 months). Once the obligation requirement is met, HUD is permitted to release the grant, less a penalty of 1/12th of the grant for every month the PHA was not in compliance. The HUD FY 2003 Appropriations Act was signed on February 20, 2003 and contains further provisions regarding the obligation deadline. Specifically, the Act requires all funds to be recaptured that remain unobligated past the deadline for Fiscal Years 1999, 2000, and 2001. Pursuant to Notice PIH 2001-26 (HA), the obligation deadline for FY 2000 grants was September 30, 2002. A review of the Line of Credit Control System (LOCCS) indicates that your agency did not obligate 90 percent of its FY 2'000 by the September 30, 2002 deadline. In view of the requirements of the FY 2003 Appropriations Act, you must immediately cease obligation. Any work items that have already been obligated must be transferred to another subsequent year Capital Fund grant. LOCCS indicates that the total Capital.Fund grant MN46P105501-00 for FY 2000 was $128,506.00 and $24,034.77 was obligated as of September 30, 2002. Accordingly the remaining $104,471.23 has been recapture~d. LOCCS shows that you disbursed $128,506.00. You must wire transfer the excess $104,471.23 to HUD within 5 working days. Enclosed is a copy of the wire transfer instructions. Enclosed is a fully executed ACC Amendment which reduces your grant to $24,034.77. This action is being taken to cure a statutory violation. Consequently, you do not need to sign the ACC or return it to your local Field Office. A copy of the ACC Amendment has been provided to your local Field Office. Please place this copy of the ACC Amendment in your files. 2 If you have further questions on the recapture ~rocess for the FY 2000 Capital Fund grants, please contact William C. Thorson at 202-70821640 extension 4999 or via e:mail at PIH OCI~hud.gov. Enclosures Sincerely, Michael Liu Assistant Secretary COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: April 20, 2004 AGENDA SECTION: Items for Consideration ORIGINATING EXECUTWE NO: 6-~ DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Approve Contract for Parkview Villa BY: Mark Nagel BY: North Apartment Modernization Project DATE: April 5, 2004 BACKGROUND: At the January 21,2004, Regular Meeting of the HRA, the Board reviewed the plans and specifications for the first of eight phases of the modernization of all Parkview Villa North apartments. The remodeling will include new doors, cabinets, appliances, lighting, shelving, countertops, and patching starting with the eighth floor apartments. Walker ElderCare is assisting the project by using their buying power to get the best prices on appliances and installation. The architect's estimate of the cost of the project was $87,600, including the appliances. Funding for the project will be from the FY2002 and FY2003 HUD Capital Fund Program. Award and signature of the contract would mean all of the FY 2002 Capital Fund Program funds would be obligated before the May 31, 2004 deadline. Staff and the consultant, Steve Erickson of BWBR, completed the specifications and advertised the project beginning March 8, 2004 for 3 weeks in the Focus Newspaper, the Builder's Exchanges of Minneapolis and St. Paul, McGraw-Hill Construction Data, Reed Construction Data, and the National Association of Minority Contractors Plan Room. In addition, Walker ElderCare provided a list of contractors they work with on projects and the information was mailed to them. In order to review the project with interested contractors a Pre-Bid Meeting was held on March 15, 2004 at PVVN. The Bid Opening was held on March 30, 2004 at 2 P.M. in the Blue Room of the Community Development Department. The Bid Tabulation Form is attached for your information. The low bid was received from UniCorp, St. Paul, for $67,800 and coupled with the $11,200 cost of the appliances, makes the total project cost $79,000, which is under the Architect's Estimate. UniCorp has experience working on projects of this scale for both the Minneapolis and St. Paul Housing Authorities, so they also have knowledge of the Davis-Bacon regulations and the required paperwork. Their references for quality of work check out, too. It is expected that Phase 2 of the PVVN Apartment Modernization Project (Floor 7) will be on the HRA Agenda at the September 21st Meeting. Funding for this phase has been included in the FY2003 CFP Budget. RECOMMENDATION: Staff recommends HRA accept the bids and award the contract for Phase 1 of the PVVN Apartment Modernization Project to UniCorp for an amOunt not to exceed $67,800. Further, recommend that Walker ElderCare be authorized to purchase appliances for the project for $11,200. RECOMMENDED MOTION: Move to Accept Bids and Award the Contract for Phase 1 of the PVVN Apartment Modernization Project to UniCorp in an amount not to exceed $67,800 and authorize Walker ElderCare to purchase appliances for the project in the amount of $11,200; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. HRA ACTION: h:\Consent Form2004 30..Mar-04 2 p.m. Park-view ViKa Apartment Columbia H~igh~ BWBR Commission No. 2003.133.00 Cont:~_c~_~r:. Bid ~ ~'d ~~ $31o' Id: 131.~II 2003.133.00 Parkview Villa North Apartment Modernization DOCUMENT 00410 . FORM OF BID TO: City of Columbia Heights 590 - 40th Avenue NE Columbia Heights MN 55421 BD FOR: Parkview Villa North Apartment Modernization, 965 - 40th Avenue NE, Columbia Heights MN 55421. BIDDER: (Name of Bidder) MEISINGER CONSTRUCTION COMPANY, INC. 121 BRIDGEPOINT WAY (Address) .. (City, State and Zip) SOUTH ST PAUL, lin 55075 Gentlemen: The undersigned being familiar with thc local conditions affecting thc cost of work, and with thc bid package (including Invitation for Bids, Instruction to Bidders, this Bid, form of Bid Security, Affidavit of Non- Collusive/Non-Identity of Interest, Form of Previous Participation Certificate, Form of Assurance of Completion, Form of Contract, General Conditions, Suplplcmcntal Conditions, Special Conditions, Technical Specifications and Drawings) and Addenda numbers I~ thereto, as prepared by BWBR .architects, Inc., and on file at the Office of BWBR Architects, Inc., hereby proposes to furnish all labor, materials, equipment and services required to construct and complete thc project, as described in thc Invitation for Bids (including the contents of all documents on file), all in accordance therewith for thc sum of dollars Bid Guarantee in the amount of B]'D 'BOND' doliws ($ ) in the form of is submitted herewith in accordance with the Project Manual. C. I have completed and attached HUD-5369-A - Representations, Certifications, and Other Statements of Bidders; Public and Indian Housing Progams. D. Affidavit of Non-Collusive/Non-Identity of Interest as proof that the undersigned and other principals and officers of Bidder have not entered into any collusion with any person in respect to this proposal or any other proposal or thc submitting of proposals for the contract for which this proposal is submitted; and that no identity of interest exists or will exist between the Bidder, Bidder's principals or officers, and the Owner or Architect or their principals or officers as a result of the contract for which this proposal is submitted is attached hereto. E. Previous Participation Certificate, Form H73D 2530, as provided for in the bid package is attached hereto and furnished as a basis for the Owner to evaluate the Bidder to ascertain that the Bidder is a responsible contractor possessing the potential ability to perform successfully under the terms and conditions of the proposed contract giving consideration to such matters as contractor integrity, compliance with public policy, record of past performance and technical'resources. F. The Bidder represents that Bidder .~ has, .:_ has not, participated in a previous contract or subcontract subject to the Equal Op.~ortunity clause prescribed by Executive orders 10925, 11114, or 11246 or the Secretary of Labor; that Biddcr,gS,. has, __ has not, filed all required compliance reports, signed by proposed subcontractors, will be obtained prior to subcontract awards. (Thc above representation need not be submitted in connection with contracts or subcontracts which are exempt from the clause.) G. The Bidder agrees that Bidder shall, if notified of Bid acceptance by mail, teleware or delivered notice, execute a contract in the prescribed'form and furnish the required assurance of completion (i.e., either a performance- payment bond in the amount of 100 percent of the contract price or separate performance and payment bonds each in the amount of 100 percent of the contract price, or a cash escrow in the amount of 25 percent of the contract price) at the I-KYD Office in Columbia Heights, Minnesota, on thc day and at the time specified in the Notification of Bid Acceptance, such date to be not less than 10 days subsequent to the date of notification, nor more than 20 days subsequent to bid opening unless by mutual consent between Bidder and Owner. 8 March 2004 00410 - 1 Form of Bid P arkview Villa North Apartment Modernization 2003.133,00 H. The Bidder agrees, if awarded the Contract, to commence the work within 10 calendar days after the date of execution of the construction contract. I. In submitting this bid, it is understood that the right is reserved by City of Columbia Heights to reject any and all bids; and in the event the lowest responsible bid is too high to permit the award of a construction contract, and if a reduction in cost less than one half (1/2) percent of the low bid and less than one half (1/2) the difference between the low and next lowest bid would result in an acceptable award, and acceptable reductions in the work can be identified and monetized by Owner and Low-Bidder, a deductive change order reflecting such reductions may be proposed to the Low-Bidder for concurrent execution with the construction contract. J. The undersigned certifies that he/she is duly authorized to bind the Bidder to the terms and conditions of this bid proposal. WARNING: U.S. Criminal Code, Section 1001, Title 18 U.S.C. ,provides as follows: whoever, in any matter within the jurisdiction of any department or agency of the United States knowingly and willfully falsifies, conceals or covers up by any trick, scheme or device a material fact, or makes or uses any false writing or document knowing the same to contain any false, fictitious or fraudulent statement of entry, shall be fined not more than $10,000 or imprisoned not more than five years, or both. Date MARCH 23, ., 20 04 Official Name and Address: MEISINGER CONSTRUCTION COMPANY, INC. 12] BRIDGEPOINT WAY SOUTH ST PAUL, MN 55075 By Title VICE PRESIDENT (SIGN ORIGINALONLY) By Title END OF DOCUMENT Form of Bid 00410 - 2 8 March 2004 OHIO FARMERS INSURANCE COMPANY BID BOND KNOW ALL MEN BY THESE PRESENTS, THAT WE Meisinger Construction Company, Inc. 121 Bridgepoint Way South St. Paul, MN 55075 as Principal, hereinafter called the Principal, and the Ohio Farmers Insurance Company, a corporation duly organized under the laws of the State of Ohio, with Administrative Offices at One Park Circle, P.O. Box 5001, Westfield Center, OH 44251-5001, as Surety, hereinafter called the Surety, are held and firmly bound unto City of Columbia Heights, Minnesota as Obligee, hereinafter called the Obligee, in the sum of Five Percent (5%) of Amount of Bid--- for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assi~s, jointly and severally, firmly by these presents. WHEREAS, the Principal has submitted a bid for Parkview Villa North Apartments Columbia Heights, MN NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a contract with the Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or contract documents with good and sufficient surety for the faithful performance of such contract and for the prompt payment of labor and material furnished in the prosecution thereof, or in the event of the failure of the Principa!to enter such contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. Signed and sealed this March 30, 2004 (Witness) Meisinger Construction Company, Inc. (PrincipaO Seal ~---~,~"'~,,~~ ' ,_~ (Title) Thomas M. Meisinger, Vl'c"~re~sident (Witness) Ohio Farmers Insurance Company K~rt/C. Lund bl~, ~At~rn~y-In-Fac!) (Seal) ACKNOWLEDGMENT OF PRINCIPAL (Corporation) STATE OF: COUNTY OF: On this day, March 30, 2004, before me personally come(s) Thomas M. Meisinger to me known, who, being by me duly sworn, deposes and says that he/she resides in the City of South St. Paul, MN, that he/she is the Vice President of the Meisinger Construction Company, Inc. the corporation described in and which executed the foregoing instrument; that he/she knows the seal of the said corporation; that the seal affixed to the said instrument is such corporate seal; that it was so affixed by the order of the Board of Directors of said corporation, and that he/she signed his/her name thereto by like order. HEIDI A. SQUIRE NOTAP~¥ pUBLiC - ~tI~NE$0_T_A.~ commission Expires 1-31-20g~ ~ Notary Public ACKNOWLEDGMENT OF SURETY STATE OF: Minnesota COUNTY OF: Ramsey On this day, March 30, 2004, before me personally come(s) Kurt C. Lundblad, to me personally known, who being by me duly sworn, did say that he is the aforesaid officer or Attorney-In-Fact &the Ohio Farmers Insurance Company, a corporation; that the seal affixed to the foregoing instrument is the corporate seal of said corporation, and that said instrument was signed and sealed in behalf of said corporation by the aforesaid officer, by authority of its board of directors; and the aforesaid officer acknowledged said instrument to be the free act and deed of said corporation. ]~t~ Public General Power of Attorney CERTIFIED COPY POWER NO. 2264062 01 Westfield Insurance Co, Westfield National Insurance Co, Ohio Farmers Insurance Co, Westfield Center, Ohio Know All Men Dy These Presents, That WESTFIELD INSURANCE COMPANY, WESTFIELD NATIONAL iNSURANCE COMPANY and OHIO FARMERS INSURANCE COMPANY, corporations, hereinafter referred to individually as a 'Company' and collectively as 'Companies,' duly organized and existing under the laws of the State of Ohio, and having its principal office In Westfield Center, Medina County, Ohio, do by these presents make, constitute and appoint D. R. DOUGHERTY, JACK CEDARLEAF II, E. LANGE, CHRISTINE M. NANSEN, KURT C. LUNDBLAD, C. A. HOUSH, JOINTLY OR SEVERALLY of ST PAUL place and steed, to execute, :~kdnSo~talt~d°~feMaNn~s;;l~veeranadr~laan~ A_~o,_r_n_e~y(_s)-lrl=Fa~, with full po. wer.a, nd authority hereby conferred in Its name, LIMITATION: THIS POWER OF ATTORNEY CANNOT BE USED TO EXECUTE NOTE GUARANTEE, MORTGAGE DEFICIENCY, MORTGAGE GUARANTEE, OR BANK DEPOSITORY BONDS. and to bind any of the Companies thereby as fully and to the same extent as If such bonds were signed by the President, sealed with the corporate seel of the applicable Company and duly attested by its Secretary, hereby ratifying and confirming all that the said Attorney(s)-In-Fact may do in the premises. Said appointment Is made under and by authority of the fOllowing resolution adopted by the Board of Directors of each of the WESTFIELD INSURANCE COMPANY, WESTFIELD NATIONAL INSURANCE COMPANY and OHIO FARMERS INSURANCE COMPANY: 'Be It Resolved, that the President, any Senior Executive, any Secretary or any Fidelity & Surety Operations Executive or other Executive shall be and Is hereby vested with full power and authority to appoint any one or more suitable persons as Attorney(s)-in-Fact to represent and act for and on behalf of the Company subject to the following provisions: The A~orneyoin-FacL may be given full power and authority for and in the name of and on behalf of the Company, to execute, acknowledge and deliver, any and all bonds, recognizances, contracts, agreements of indemnity and other conditional or obligatory undertakings and any and all notices and documents canceling or terminating the Company's liability thereunder, and any such Instruments so executed by any such Attorney-in-Fact shall be as binding upon the Company as If signed by the President and sealed and attested by the Corporate Secretary.' 'Be it Further Resolved, that the signature of any such designated person and the seal of the Company heretofore or hereefter affixed to any power of attorney or any certificate relating thereto by facsimile, and any power of attorney or certificate bearing facsimile signatures or facsimile seal shall be valid and binding upon the Company with respect to an,/bond or undertaking to which it is attached.' (Each adopted at a meeting held on February 8, 2000). In Witness Whereof, WESTFIELD INSURANCE COMPANY, WESTFIELD NATIONAL INSURANCE COMPANY and OHIO FARMERS INSURANCE COMPANY have caused these presents to be signed by their Serdar ExecuUve and their corporate seals to be hereto affixea this 05th day of MARCH A.D., 2003 . CO rlx)ratt~.ll sea~s ,,.%~.O.,N. ^~./;;,,, WESTFIELD INSURANCE COMPANY /~...-"~'"...~% WESTFIELD NATIONAL INSURANCE COMPANY State of Ohio " .... County of Medina ss.: Richard L. Kinnaird, Jr., Senior Executive On this 05th day of MARCH A.D., 2003., before, me personally came Richard L. Klnnaird, Jr. to me known, who, being by me duly sworn, did depose and say, that he resides tn Medina, Ohio; that he is Senior Executive of WESTFIELD INSURANCE COMPANY, WESTFIELD NATIONAL INSURANCE COMPANY and OHIO FARMERS INSURANCE COMPANY, the companies described In and which executed the above instrument; that he knows the seals of said Companies; that the seals affixed to said Instrument are such corporate seals; that they were so affixed by order of the Boards of Directors of said Companies; and that he signed his name thereto by like order. Notarial Seal State of Ohio County of Medina SS.: W111iam J. Kahelin, A~rney at Law, Notary Public My Commission Does Not Expire (Sec. 147.03 Ohio Revised Code) I, M. Brooka Rorapaugh, Secretary of WESTFIELD INSURANCE COMPANY' WESTFIELD NATIONAL INSURANCE COMPANY and OHIO FARMERS INSURANCE COMPANY, do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney, executed by said Companies, which Is still in full force and effect; and furthermore, the resolutions of the Boards of Directors, set out In the Power of Attorney are In full force and effect. In Witness Whereof, I have hereunto set my hand and affixed the seals of said Companies at Westfleld Center, Ohio, this ~ day of . . z .............. . /_e'?' d, · ,"'."~ -.. ¢-. .0,: · .-'~" \.*'~ "~,."~ ¥:~ ; ~: ::0-' ~._~.". IB4B/~--~..- .Books rorapau · --- % '. ....... ,' ...-- %,, '.....-......- o-~..-' BPOAC2 (combined) (06-02) Date 3/30/04 Policy/Bond Number Bid Bond Quote [--{ Name Heisinger Construction Company, Inc. Street Address 121 Bridgepoint I~ay City, State., Zip South St. Paul, 1~1 55075 .. WESTFIELD INSURANCE A member of We~t/ielcl Policyholder and/or Bondholder Disclosure:. NOTICE OF TEt ORISM 1NS CE COVEKAGE On November 26, 2002, President Bush signed into law the Terrorism Risk Insurance Act of 2002 (the "Act"). The Act became effective immediately and establishes a temporary Federal program that provides for a system of shared punic and private compensation for an "insured loss" resulting from certified acts of foreign "terrorism", as defined under the Act. The Act further requires that all in-force exclusions for acts of terrorism, as defined in the Act, already contained in a policy/bond or included as an endorsement in a policy/bond, become nullified as of November 26, 2002. Coverage for acts of terrorism is included in your current policy/bond and/or in any policy/bond quoted for you. You should know that, effective November 26, 2002, under your existing coverage, any losses caused by certified acts of terrorism would be partially reimbursed by the United States under a formula established by federal law. Under this formula, the United States pays 90% of covered terrorism losses exceeding the statutorily established deductible paid by the insurance company providing the coverage. The actual coverage provided by your policy/bond for acts of terrorism, as is true for all coverages, is limited by the terms, conditions, exclusions~, limits, other provisions ofyour policy/bond, any endorsements to the policy/bond and generally applicable rules of law. During your current policy/bond period, the portion of your premium that is attributable to coverage for acts of terrorism is $0.00. If it becomes necessary to include a premium for terrorism coverage in a future renewal or,our policy/bond, you will receive notification of that premium through a separate line in your policy/bond. Should you have any question regarding this notice, please contact your insurance agent. Agency Name Cedarleaf) Cedarleaf & Cedarleaf, Inc. City, State, Zip. st. Paul, 1~1 55113 Agency Code 22-6406 One ~a~ Gtcle · RO, Box 5001 - Westf~ld Center, 014 44251.5001 · 1 .~002~45'.0210 · fax 330.887.08~ · ww~Kwes~eldgrp.com AD 8529A 11 02 o o 2003.133.00 Parkview Villa North Apartment Modernization DOCUMENT 00410 - FORM OF BID TO: City of Columbia Heights 590 - 40th Avenue NE Columbia Heights MN 55421 BID FOR: Parkview Villa North Apartment Modernization, 965 - 40th Avenue NE, Columbia Heights MN 55421. BIDDER: (Name of Bidder) (City, State and Zip) Gentlemen: A. The undersigned being familiar with the local conditions affecting the.cost of work, and with the bid package (including Invitation for Bids, Instruction to Bidders, this Bid, form of Bid Security, Affidavit of Non- CollusivefNon-Identity of Interest, Form of Previous Participation Certificate, Form of Assurance of Completion, Form of Contract, General Conditions, Supplemental Conditions, Special Conditions, Technical Specifications and Drawings) and Addenda numbers ~:;~'_.a~,2 thereto, as prepared by BWBR Architects, Inc., and on file at the Office of BWBR Architects, Inc., hereby proposes to furnish all labor, materials, equipment and services required to construct and complete the project, as described in the Invitation for Bids (including the contents of all documents on file), all in accordance therewith for the s~am of B. Bid Guarantee in the amount of ..~'"_~o dollars ($ ) in the form of ./~.~ ~ ~,~.a is submitted herewith in accordance with the Project Manual. C. I have completed and attached HUD-5369-A - Representations, Certifications, and Other Statements of Bidders; Public and Indian Housing Programs. D. Affidavit of Non-Collusive/Non-Identity of Interest as proof that the undersigned and other principals and officers of Bidder have not entered into any collusion with any person in respect to this proposal or any other proposal or the submitting of proposals for the contract for which this proposal is submitted; and that no identity of interest exists or will exist between the Bidder, Bidder's principals or officers, and the Owner or Architect or their principals or officers as a result of the contract for which this proposal is submitted is attached hereto. E. Previous Participation Certificate, Form HUD 2530, as provided for in the bid package is attached hereto and furnishe, d as a basis for the Owner to evaluate the Bidder to ascertain that the Bidder is a responsible contractor possessing the potential ability to perform successfjally under the terms and conditions of the proposed contract giving consideration to such matters as contractor integrity, compliance with public policy, record of past performance and technical resources. F. The Bidder represents that Bidder__ has, m has not, participated in a previous contract or subcontract subject to the Equal Opportunity clause prescribed by Executive orders 10925, 11114, or 11246 or the Secretary of Labor; that Bidder__ has, ~ has not, filed all required compliance reports, signed by proposed subcontractors, will be obtained prior to subcontract awards. (The above representation need not be submitted in connection with contracts or subcontracts which are exempt from the clause.) G. The Bidder agrees that Bidder shall, if notified of Bid acceptance by mail, telegram or delivered notice, execute a contract in the prescribed form and furnish the required assurance of completion (i.e., either a performance- payment bond in the amount of 100 percent of the contract price or separate performance and payment bonds each in the amount of 100 percent of the contract price, or a cash escrow in the amount of 25 percent of the contract price) at the HUD Office in Columbia Heights, Minnesota, on the day and at the time specified in the Notification of Bid Acceptance, such date to be not less than 10 days subsequent to the date of notification, nor more than 20 days subsequent to bid opening unless by mutual consent between Bid~ler and Owner. 8 March 2004 00410 - 1 Form of Bid Representations, Certifications, and Other Statements of Bidders Public and Indian Housing Programs Table of Contents Clause Page 1. Certificate of Independent Price Determination 1 2. Contingent Fee Representation and Agreement 1 3. Certification and Disclosure Regarding Paymenls to Influence Certain Federal Transactions 1 4. Organizational Conflicts of Interest Certification 2 5, Bidder's Certification of Eligibility 2 6. Minimum Bid Acceptance Period 2 7, Small, Minority, Women-Owned Business Concern Representation 2 8, Indian-Owned Economic Enterprise and Indian Organization Representation 2 9. Certification of Eligibility Under the Davis-Bacon Act 3 10. Certification of Nonsegregated Facilities 3 1 1, Clean Air and Water Certification 3 I 12. Previous Participation Certificate 3 13. Bidder's Signature 3 I1. Certificate of Independent Price Determination (a) The bidder certifies that°- i (1) The prices in this bid have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement with any other bidder or competitor relating to (i) those prices, (ii) the intention to submit a bid, or (iii) the methods or factors used to calculate the prices offered; (2) The prices in this bid have not been and will not be knowingly disclosed by the bidder, directly or indirectly, to any other bidder or competitor before bid opening (in the case of a sealed bid solicitation) or contract award (in the case of a competitive proposal solicitation] unless otherwise required by law; and (3) No attempt has been made or will be made by the bidder to induce any other concern to submit or not to submit a bid for the purpose of restricting competition. (b) Each signature on the bid is considered to be a certification by the signatory that the signatory-- (1) Is the person in the bidder's organization responsible for determining the prices being offered in this bid or proposal, and that - the signatory has not participated and will not participate in any action contrary to subparagraphs (a)(I) through (a)(3) above; or (2) (i) Has been authorized, in writing, to act as agent for the following principals in certifying that those principals have not participated, and will not participate in any action contrary to subparagraphs (a)(I) through (a)(3) above. I~ ~'-'~{..~';,~,~-~c:¥. r/p~.~,~c~,l,) [insert i'ull name of person(s) in the bi~der's organization responsible for determining the prices offered in this bid or proposal, and the title of his or her position in the bidder's organization]; (ii) As an authorized agent, does certify that the principals named in subdivision (b)(2)(i) above have not participated, and will not participate, in any action contrary to subparagraphs (a)(1) through (a)(3) above; and (iii) As an agent, has not personally participated, and will not participate in any action contrary to subparagraphs (a)(1) through (a)(3) above. (c) If the bidder deletes or modifies subparagraph (a)2 above, the bidder must furnish with its bid a signed stalement setting forth in detail the circumstances of the disclosure. J~ [Contracting Officer check if following paragraph is applicable] (d)'' Non-collusive affidavit. (applicable to contracts for construction and equipment exceeding $50,000) (1) Each bidder shall execute, in the form provided by the PHA/ IHA, an affidavit to the effect that he/she has not colluded with any other person, firm or corporation in regard to any bid submitted in response to this solicitation. If the successful bidder did not submit the affidavit with his/her bid, he/she must submit it within three (3) working days of bid opening. Failure to submit the affidavit by that date may render the bid nonresponsive. No contract award will be made without a properly executed affidavit. (2) A fully executed ..... included with the bid. Non-collusive Afhdav~t [ ] is, ~ is not 2. Contingent Fee Representation and Agreement . (a) Definitions. As used in this provision: "Bona fide employee' means a person, employed by a bidder and subject to the bidder's supervision and control as to time, place, and manner of performance, who neither exerts, nor proposes to exert improper influence to solicit' or obtain contracts nor holds out as being able to obtain any contract(s) through improper influence. qmproper influence' means any influence that induces or tends to induce a PHA/IHA employee or officer to give consideration or to act regarding a PHA/IHA contract on any basis other than the merits of the matter. (b) The bidder represents and certifies as part of its bid that, except for full-time bona fide employees working solely for the bidder, the bidder: (1) [ ] has, ~ has not employed or retained any person or company to solicit or obtain this contract; and (2) [ ] has, ~ has not paid or agreed to pay to any person or company employed or retained to solicit or obtain this contract any commission, percentage, brokerage, or other fee contingent upon or resulting from the award of this contract. (c) If the answer to either (a)(1) or (a)(2) above is affirmative, the bidder shall make an immediate and full written disclosure to the PHA/IHA Contracting Officer. (d) Any misrepresentation by the bidder shall give the PHA/IHA the right to (1) terminate the contract; (2) at its discretion, deduct from contract payments the amount of any commission, percentage, brokerage, or other contingent fee; or (3) take other remedy pursuant to the contract. 3. Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (applicable to contracts exceeding $1001000) (a) The definitions and prohibitions contained in Section 1352 of title 31, United States Code, are hereby incorporated by reference in paragraph (b) of this certification. Previous edition is obsolete Page1 of 3 form HUD-5369-A (11/92) (b) The bidder, by signing its bid, hereby certifies to the best of his or her knowledge and belief as of December 23, 1989 that: (1) No Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on his or her behalf in connection with the awarding of a contract resulting from this solicitation; (2) If any funds other than Federal appropriated funds (includ- ing profit or fee received under a covered Federal transaction) have been paid, or will be paid, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on his or her behalf in connection with this solicitation, the bidder shall complete and submit, with its bid, OMB standard form LLL, 'Disclosure of Lobbying Activities;" and ~ (3) He or she will include the language of this certification in all subcontracts at any tier and require that all recipients of subcontract. awards in excess of $100,000 shall certify and disclose accordingly. (c) Submission of this certification and disclosure is a prerequisite for making or entering into this contract imposed by section 1352, title 31, United States Code. Any person who makes an expenditure prohibited under this provision or who fails to file or amend the disclosure form to be filed or amended by this provision, shall be subject to a civil penalty of not less than $10,000, and not more than $100,000, for each such failure. (d) Indian tribes (except those chartered by States) and Indian organizations as defined in section 4 of the Indian Self-Determina- tion and Education Assistance Act (25 U.S.C. 450B) are-exempt from the requirements of this provision. 4. Organizational Conflicts of Interest Certification The bidder certifies that to the best of its knowledge and belief and except as otherwise disclosed, he or she does not have any organizational conflict of interest which is defined as a situation in which the nature of work to be performed under this proposed contract and the bidder's organizational, financial, contractual, or other interests may, without some restriction on future activities: (a) Result in an unfair competitive advantage to the bidder; or, (b) Impair the bidder's objectivity in performing the contract work. [ ] In the absence of any actual or apparent conflict, I hereby certify that to the best of my knowledge and belief, no actual or apparent conflict of interest exists with regard to my possible performance of this procurement. 5. Bidder's Certification of Eligibility (a) By the submission of this bid, the bidder certifies that to the best of its knowledge and belief, neither it, nor any person or firm which has an interest in the bidder's firm, nor any of the bidder's subcon- tractors, is ineligible to: (1) Be awarded contracts by any agency of the United States Government, HUD, or the State in which this contract is to be performed; or, (2) Participate in HUD programs pursuant to 24 CFR Part 24. (b) The certification in paragraph (a) above is a material represen- taUon of fact upon which reliance was placed when making award. If it is later determined that the bidder knowingly rendered an erroneous certification, the contract may be terminated for default, and the bidder may be debarred or suspended from participation in HUD programs and other Federal contract programs. ~, Previous edition is obsolete Pag 6. Minimum Bid Acceptanc.e Period (a) "Acceptance period," as used in this provision, means the number of calendar days available to the PHNIHA for awarding a contract from the date specified in this~solicitation for receipt of bids. (b) This provision supersedes any language pertaining to the acceptance period that may appear elsewhere in this solicitation. (c) The PHAJIHA requires a minimum acceptance period of [Contracting Officer insert time period] calendar days. (d) In the space provided immediately below, bidders may specify a longer acceptance period than the PHA's/IHA's minimum require- ment. The bidder allows the following acceptance period: calendar days. (e) A bid allowing less than the PHA's/IHA's minimum acceptance period will be rejected. (f~' The bidder agrees to execute all that it has undertaken to do, in compliance with its bid, if that bid is accepted in writing within (1) the acceptance period stated in paragraph (c) above or (2) any longer acceptance period stated in paragraph (d) above. 7. Small, Minority, Women-Owned Business Concern Representation The bidder represents and certifies as part of its bid/offer that it -- (a) ~ is, [',,,] is not a small business concern. "Small business concern,' as used in this provision, means a concern, including ts affiliates, that is independently owned and operated, not dom nant in the field of operation in which it is bidding, and qualified as a small business under the criteria and size standards in 13 CFR 121. (b) [ ] is, [~ is not a women-owned business enterprise. 'Women- owned business enterprise," as used in this provision, means a business that is at least 51 percent owned by a woman or women who are U.S. citizens and who also control and operate the business. (c) [ ] is, [,.~.] is not a minority business enterprise. 'Minority I' business enterprise,' as used in this provision, means a business which is at least 51 percent owned or controlled by one or more minority group members or, in the case of a publicly owned business, at least 51 percent of its voting stock is owned by one or more minority group members, and whose management and daily opera- tions are controlled by one or more such individuals. For the purpose of this definition, minority group members are: (Check the block'applicable to you) [ ] Black Americans [ ] Asian Pacific Americans [ ] Hispanic Americans [ ] Asian Indian Americans [ ] Native Americans [ ] Hasidic Jewish Americans Organization Representation (applicable only if citation is for a contract to be performed on a Authority) The bidder sents and certifies that it: (a) [ ] is, [ not an Indian-owned "Economic ente~ used in this mercial, industrial, or the purpose of profit, "Indian," as used in this provi member of any tribe, recognized by the Feder the Bureau of Indian / and any Native Claims Si Act. (b) [ enterprise. means any com- organized for 51 percent Indian owned. means any person who is ~blo, or community which ible for services de~'ined in the Alask~ ] is, not an Indian organization. "lndi )rganization,' provision, means the governing established or recognized by such "tribe" means any Indian tribe, band, group, form HUD-5369-A (11/921 1~Ttch:~,~g Native villages and Native _~: rporations organi~~~a~nd~K~o~;;~';gs ! I~defined in the Al~e t Act' which is ~jrecognize~~eral Govern~nt as e~~ices from ~ of Indian Affairs. ~ 9. Certification of Eligibility Under the Davis-Bacon Act (applicable to construction contracts exceeding $2,000) (a) By the submission of this bid, the bidder certifies that neither it lnor any person or firm who has an interest in the bidder's firm is a person or firm ineligible to be awarded contracts by the United States Government by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(1). I(b) No part of the contract resulting from this solicitation shall be subcontracted to any person or firm ineligible to be awarded contracts by the United States Government by virtue of section 3(&) iof the Davis-Bacon Act or 29 CFR 5.12(a)(1). (c) The penalty for making false statements is prescribed in the U. S. Criminal Code, 18 U.S.C. 1001. I10. Certification of Nonsegregated Facilities (applicable to contracts exceeding $10,000) (a) The bidder's attention is called to the clause entitled Equal Employment Opportunity of the General Conditions of the Con- Itract for Construction. (b) "Segregated facilities," as used in this provision, means any waiting rooms, work areas, rest rooms and wash rooms, restaurants and other eating areas, time clocks, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees, that are segregated by explicit directive or are in fact segregated on the basis of race, color, religion, or national origin because of habit, local custom, or otherwise. (c) By the submission of this bid, the bidder certifies that it does not and will not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not and will not permit its employees to perform their services at any location under its control where segregated facilities are maintained. The bidder agrees that a breach of this certification is a violation of the Equal Employment Opportunity clause in the contract. (d) The bidder further agrees that (except where it has obtained identical certifications from proposed subcontractors for specific time periods) prior to entering into subcontracts which exceed $10,000 and are not exempt from the requirements of the Equal Employment Opportunity clause, it will: (1) Obtain identical certifications from the proposed subcon- tractors; (2) Retain the certifications in its files; and (3) Forward the following notice to the proposed subcontrac- tors (except if the proposed subcontractors have submitted identical certifications for specific time periods): Notice to Prospective Subcontractors of Requirement for Certifications of Nonsegregated Facilities A Certification of Nonsegregated Facilities must be submitted before the award of a subcontract exceeding $1~),000 which is not exempt from the provisions of the Equal Employment Opportunity clause of the prime contract. The certification may be submitted either for each subcontract or for all subcontracts during a period (i.e., quarterly, semiannually, or annually). Note: The penalty for making false statements in bids is prescribed in 18 U.S.C. 1001. 11. Clean Air and Water Certification (applicable to con- tracts exceeding $100,000) , The .l~idder certifies that: (a) Any facility to be used in the performance of this contract [ ] is, [,~ is not listed on the Environmental Protection Agency List of Violating Facilities: (b) The bidder will immediately notify the PHA/IHA Contracting Officer, before award, of the receipt of any communication from the Administrator, or a designee, of the Environmental Protection Agency, indicating that any facility that the bidder proposes to use for the performance of the contract is under consideration to be listed on the EPA List of Violating Facilities; and, (c) The bidder will include a certification substantially the same as this certification, including this paragraph (c), in every nonexempt subcontract. 12. Previous Participation Certificate (applicable to construction and equipment contracts exceeding $50,000) (a) The bidder shall complete and submit with his/her bid the Form HUD-2530, 'Previous Participation Certificate.' If the successful bidder does not submit the certificate with his/her bid, he/she must submit it within three (3) working days of bid opening. Failure to submit the certificate by that date may render the bid nonresponsive. No contract award will be made without a properly executed certifi- cate. (b) A fully executed 'Previous Participation Certificate' [ ] is, J~ is not included with the bid. 13. Bidder's Signature The bidder hereby certifies that the information contained in these certifications and representations is accurate, complete, and current. (Typed or Printed Name) (Title) (Company Name) v ..C'f: *'/3' ? 1 Previous edition is obsolete Page 3 of 3 form HUD-5369-A (11/92) GranitE RE, inc. Approved by the American Institute of Architects Bid Bond KNOW ALL MEN BY THESE PRESENTS,. t ,at,,,e GA Construction, Inc. os Principol, hereinofter coiled the PrincipoJ, ond Granite Re, Inc. a corporation duly organized under the laws Of the State of Oklahoma as Surety, hereinafter called the Surety, are held and firmly bound unto City of Columbia Heights as Obligee, herinafter called the Obligee, in the sum of Five Percent of Amount Bid ............................Dollar~ ($ 5% of Amount Bid for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. W H E R E A S, the Principal has submitted a bid for Parkview Villa North Apartment Modernization - Furnish and Supply New Closet Doors, Mechanical Work NOW THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with the Obligee in accordance with terms of such bid, and give such bond or bonds as may be specified in the bidding or Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof betwee, the amount specified in said bid and suci. larger amount for which the Oblil:lee may in ~c, 3d fait~ contr=ct with another party to z>erform the Work covered by ~.aid bid, then this obligation shall be null and void, otherwise to remain in lull force and effect. Signed and sealed this 26 th day of March 20 04 GA Construction, Inc. - (PrinciPal) (Title) (seal) Granite J?,e, Inc. ~l~onding, Inc. (651 )-457-6842 276 South Robert Street, W. St. Paul, MN 55118 (seal) Attorney in Fact State of County of On this come(s) ACKNOWLEDGMENT OF PRINCIPAL (Individual) __ _day of , in the year , before me personally to me known and known to me to be the person(s) who (is) (are) described in and executed theforegoing instrument, and acknowledge(s) to me that __he executed the same. State of County of On this come(s) Notary Public ACKNOWLEDGMENT OF PRINCIPAL (Partnership) day of , in the year. , before me personally a member of the co-partnership of to me known and known to me to be the person who is described in and executed the foregoing instrument, and acknowledges to me that he executed the same as for the act and deed of the said co-partnership. Notary Public ACKNOWLEDGMENT OF PRINCIPAL State of County of ~'-~'-~' On this ~O ~ day of ~ ~, ~"c, ~ , in the come(s) to me known, who, being duly sworn, deposes and says that he resides in the City of ~"/-; i J ,~, ~ that he is the i~r~:,.J-~P' ofthe ~"~ C-~.~.x~-¢~c~"~ .~c the corporation described in and which executed the foregoing instrument; that he knows the seal of the said corporation; the seal affixed to the said instrument is such corporate seal; that it was so affixed by the order of the Board of Directors of said corporation, and that he signed his na~e thereto by like order. ¢ Notary Public State of Minnesota County of Dakota On this 26 th come(s) .Jonathan Pate Granite Re, Inc. ACKNOWLEDGMENT OF SURETY day of March , in the year 2004, before me personally Attorney(s)-in-Fact of with whom I am personally acquainted, and who, being by me duly sworn, says that he reside(s) in Inver Grove Heights, MN that he is (are) the Attorney(s)-in-Fact of Granite Re, Inc. company described in and which executed the within instrument; that he know(s) the corporate seal of such Company; and that seal affixed to the within instrument is such corporate seal and that it was affixed by order of the Board of Directors of said company, and that he signed~aid instrument as Att°rney(s)'in'Fact °f the ~7.~an~e ~,~)~-~- - - ANDR~,:~- - Notary- -M'--CONNOLLYpu Dlic- - - - , ~ "Notary""Public~ I ~ ~ Comm, ss,m ~,,~,.,res Jan. 31, 2005 ~ GRANITE RE, INC. GENERAL POWER OF ATTORNEY Know all Men by these Presents: That GRANITE RE, INC., a corporation organized and existing under the laws of the State of OKLAHOMA and having its principal office at the City of OKLAHOMA CITY i.n the .State of OKLAHOMA does'hereby constitute and appoint: JONATHAN PATE, WANDA ESPE, TOM LAHL its true and lawful Attorney-in-Fact(s) for the following purposes, to wit: . " - To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do ~nd perform any and all acts and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC. a Certified copY'of which is hereto annexed and made a part of this' Power of AttorneYi and the said GRANITE RE, INC. through confirms all and whatsoever the said: JONATHAN PATE, WANDA ESPE, TOM LAHL .' may lawfully do in the premises by virtue of these presents. In Witness Whereof, the said GRANITE RE, INC. has caused this instrument to be sealed with its corporate seal, duly attested by the signatures of its Vice President and Secretary/Treasurer, this 6~ day of May, 2003. - ~ Darryl Fisher STATE OF OKLAHOMA ) ' COUNTY OF OKLAHOMA ) Rodman A. Frates, Secretary/Treasurer On this 6~ day of May 2003, before me personally came R. Darryl Fisher, Vice President of the GRANITE RE, INC. Company and Rodman A. Frates, Secretary/Treasurer of said ComPany, with both of whom I am personally acquainted; who being by me severally duly sworn, said, that they, the said R. Darryl Fisher and Rodman A. Frates were respectively the Vice President and the Secretary/Treasurer of the GRANITE RE, INC., the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seal of said corporation; that the seal affixed to said Power of attorney was such corporate seal, that it was so fixed by order of the Board of Directors of said corporation, and that they signed their name thereto by like order as Vice President and Secretary/Treasurer, respectively, of the Company. My CommissiOnMay 9, 2004Expires: Q GRANITE RE, INC. Certificate THE UNDERSIGNED, being the duly elected and acting Secretary/Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES that the following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board of Directors of Granite Re, Inc. and that said Power. of Attorney has not .been revoked and is now in full force and effecL. :... "RESOLVED, that the President, 'any V~ce PreSider~t, the Secretar);, and anyASs'istant vice president ~halJ each :i~a've'auth~d'ty't° appoint individuals as attorneys-in-fact or unde~ othe~ appropriate titles with authority tc~ execute on 'behalf of the company fidelity and surety bonds and other documents of similar character issued by the Company in the course of it~ business.: On any instrument making or evidencing such appointment, the signatures may be affixed by facsimile.-On any !nstrument Conferring such authority or on any bond or undertaking of the Company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced; provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking." IN WITNESS WHEREOF, the undersigned has subscribed this Certificate and affixed the corporate seal of the Corporation this 26 th day of March ,2004 ~ ~ ~ o~dman~' '~' '~'$' A.~ Frate~ '~e~'retary/Treas u rer GR0598-1 2003.133.00 Parkview Villa North Apartment Modernizalion DOCUMENT 00410 - FORM OF BID TO: City of Columbia Heights 590 - 40th Avenue NE Columbia Heights MN 55421 BID FOR: Parkview Villa North Apartment Modernization, 965 - 40th Avenue NE, Columbia Heights MN 55421. BIDDER: (Name of Bidder) UnJ. corp, ~. (Address) 201 E 10th Street Ste #250 St Paul, MN 55101 (City, State and Zip) Gentlemen: A. The undersigned being familiar with the local conditions affecting the cost c~f work, and with the bid package (including Invitation for Bids, Instruction to Bidders, this Bid, form of Bid Security, Affidavit of Non- Collusive/Non-ldentity of Interest, Form of Previous Participation Certificate, Form of Assurance of Completion, Form of Contract, General Conditions, Supplemental Conditions, Special Conditions, Technical Specifications and Drawings) and Addenda numbers #1 thereto, as prepared by BWBR Architects, Inc., and on file at the Office of BWBR Architects, Inc., hereby proposes to furnish all labor, materials, equipment and services required to construct and complete the project, as described in the Invitation for Bids (including the contents of all documents on file), all in accordance therewith for the sum of ($ 6,7, B. Bid Guarantee in the amount of .5:%. dollars ($ ) in the form of Bid Bond is submitted herewith in accordance with the Project Manual. C. I have completed and attached HUD-5369-A - Representations, Certifications, and Other Statements of Bidders; Public and Indian Housing Programs. D. Affidavit of Non-Collusive/Non-Identity of Interest as proof that the undersigned and other principals and officers of Bidder have not entered into any collusion with any person in respect to this proposal or any other proposaI or the submitting of proposals for the contract for which this proposal is submitted; and that no identity of interest exists or will exist between the Bidder, Bidder's principals Or officers, and the Owner or Architect or their prin:ipals or officers as a result of the contract for which this proposal is submitted is attached hereto. E. Previous Participation Certificate, Form HUD 2530, as provided for in the bid package is attached hereto and furnished as a basis for the Owner to evaluate the Bidder to ascertain that the Bidder is a responsible contractor possessing the potential ability to perform successfully under the terms and conditions of the proposed contract giving consideration to such matters as contractor integrity, compliance with public policy, record of past performance and technical resources. F. The Bidder represents that Bidder__ has, __x/has notl participated in a previous c.nntract or subcontract subject to the Equal Opportunity/~lause prescribed by Executive orders 10925, 11114, or 11246 or the Secretary of Labor; that Bidder__ has, v' has not, filed all required compliance reports, signed by proposed subcontractors, will be obtained prior to subcontract awards. (The above representation need not be submitted in connection with contracts or subcontracts which are exempt from the clause.) G. The Bidder agrees that Bidder shall, if notified of Bid acceptance by mail, telegram or delivered notice, execute a contract in the prescribed form and furnish the required assurance of completion (i.e., either a performance- payment bond in the amount of 100 percent of the contract price or separate performance and payment bonds each in the amount Of 100 percent of the contract price, or a cash escrow in the amount of 25 percent of the contract price) at the HUD Office in Columbia Heights, Minnesota, on the day and at the time specified in the Notification of Bid Acceptance, such date to be not less than I0 days subsequent to the date of notification, nor more than 20 days subsequent to bid opening unless by mutual consent between Bidder and Owner. 8 March 2004 00410 - I Form of Bid 2003.133.00 Parkview Villa North Apartment Modernization H. The Bidder agrees, if awarded the Contract, to commence the work within 10 calendar days after the date of execution of the construction contract. I. In submitting this bid, it is understood that the right is reserved by City of Columbia Heights to reject any and all bids; and in the event the lowest responsible bid is too high to permit the award of a construction contract, and if a reduction in cost less than one half (I/2) percent of the low bid and less than one half (1/2) the difference between the Iow and next lowest bid would result in an acceptable award, and acceptable reductions in the work can be identified and monetized by Owner and Low-Bidder, a deductive change order reflecting such reductions may be proposed to the Low-Bidder for concurrent execution with the construction contract. ]'. The undersigned certifies that he/she is duly authorized to bind the Bidder to the terms and conditions of this bid proposal. WARNING: U.S. Criminal Code, Section 1001, Title 18 U.S.C.'provides as follows: whoever, in any matter within the jurisdiction of any department or agency of the United States knowingly and willfully falsifies, conceals or covers up by any trick, scheme or device a material fact, or makes or uses any false writing or document knowing the same to contain any false, fictitious or fraudulent statement of entry, shall be fined not more than $10,000 or imprisoned not more than five years, or both. Date March 30 ,20 04 Official Name and Address: Unicorp Inc 210 E 10th Street, Ste #250 St Paul,' F~ 55101 By Title President Robert Jensen By Title END OF DOCUMENT (SIGN ORIGINAL ONLY) Form of Bid 00410 - 2 8 March 2004 GraniTe Re, Inc. Approved by the American Institute of Architects Bid Bond KNOW ALL MEN BY THESE PRESENTS,. thatwe UniCorp, Inc. as Principal, hereinafter called the Principal, and Granite RE, Inc. a corporation duly organized under the laws of the State of Oklahoma as Surely, hereinafter called the Surely, are held and firmly bound unto City of Columbia Heights as Obligee, herinafter called the Obligee, in the sum of Five Percent of Amount Bid ................* ........... Dolla~ ($ 5% of Amount Bid for the payment of which sum well and truly to be made, the said Principal and the said Surely, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. W H E R E A S, the Principal has submitted a bid for Project No. 1000256829 - Parkview Villa North Apartments (Apartment Modernization) NOW THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with the Obligee in accordance with terms of such bid, and give such bond or bonds as may be specified in the bidding or Contract Documents with flood and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such lar~er amount for which the Obliclee may in hood faith contract with another z>art¥ to perform the Work covered by ~aid bid, then this obligation shall be null and void, otherwise to remain in full force and effect. Signed and sealed this [Witness) 22 nd day of UniCorp, Inc. March 20 04 (seal) Tom Lahl (Title) Pate Bonding, Inc. 1276 South Robert Street, W. St. Paul, MN 55118 (seal) Attorney in Fact (651 )-,457-6842 State of County of On this_ come(s) ACKNOWLEDGMENT OF PRINCIPAL (Individual) _day of , in the year , before me personally to me known and known to me to be the person(s) who (is) (are) described in and executed the .foregoing instrument, and acknowledge(s) to me that he executed the same. State of County of On this come(s) Notary Public ACKNOWLEDGMENT OF PRINCIPAL (Partnership) day of , in the year , before me personally a member of the co-partnership of to me known and known to me to be the person who is described in and executed the foregoing instrument, and acknowledges to me that he executed the same as for the act and deed of the said co-partnership. Notary Public ACKNOWLEDGMENT OF PRINCIPAL (Corporation) State of County of J~4~ ~=,"~/ On this '~,.~ day of ~ ~ , in the year c~ , before me personally to me known, who, being duly sworn, deposes and says that he resides in the City of that he is the/:::~"t i~'~ of the L.r'k.J-~. C..(:5q'2..C> the corporation described in and which executed the foregoing instrument; that he knows the seal of the said corporation; the seal affixed to the said instrument is such corporate seal; that it was so affixed by the order of the Board of Directors of said corporation, and that he signed his name there ' r ............ { ~J~.,~,~IE M. JENSEN_,~ ACKNOWLE ' State of Minnesota County of Dakota On this 22 nd come(s) Tom Lahl Granite Re, Inc. that he reside(s) in Bloomington, MN day of March , in the year 2004., before me personally Attorney(s)-in-Fact of with whom I am personally acquainted, and who, being by me duly sworn, says that he is (are) the Attorney(s)-in-Fact of Granite Re, Inc. company described in and which executed the within instrument; that he know(s) the corporate seal of such Company; and that seal affixed to the within instrument is such corporate seal and that it was affixed by order of the Board of Directors of said company, and..,~ -- - ..-,~~~~~{~)~~ ANDREA M' CONNOLLY f that ~ ___---- he signed ..... Commission Notary said Minnesota Expi~s --~ instrume..nt Public ~._ _ _- Jan. ~ 31, 2005 ~as_Attorn ey(s)-in-Fact of the said Notary ~-~'~ C-'clmpany Public by I~r d~~ GRANITE RE, INC. GENERAL POWER OF ATI'ORNEY Know all Men by these Presents: That GRANITE RE, INC., a corporation organized and existing under the laws of the State of OKLAHOMA and having its principal office at the City of OKLAHOMA CITY in the State of OKLAHOMA does hereby Constitute and appoint: JONATHAN PATE, WANDA ESPE, TOM LAHL its true and lawful Attorney-in-Fact(s) for the following purposes, to wit: To sign its name as surety to, and to execute, seal and acknowledge any and all bonds, and to respectively do and perform any and all.acts and things set forth in the resolution of the Board of Directors of the said GRANITE RE, INC.a certified' copy of which' ",s annexed and made a part of this Power of Attorney; and the said GRANITE RE, INC. through us, its Board of Directors, he~,eby ratifies and confirms all and whatsoever the said: .. ' .....: .. ................. · ,:~.~,,~.,,,.~. JONATHAN PATE, WANDA ESPE, TOM LAHL ' ' · may lawfully do in the premises by virtue of these presents. In Witness Whereof, the said GRANITE RE, 'INC. has caused this instrument to be sealed with its corporate seal, duly atteSted'by the signatures of its Vice President and Secretary/Treasurer, this 6th day of May, 2003. STATE OF OKLAHOMA ) ) COUNTY OF OKLAHOMA ) SS: R. Dar-ryl Fisher~i~ Pr~id~n~- -- ~ a A. Frates, Secretary/Treasurer On this 6a day of May 2003, before me personally came R. Darryl Fisher, Vice President of the GRANITE RE, INC. Coml~a~y' and' Rodman A. Frates, Secretary/Treasurer of said Company, with both of whom I am personally acquainted, who being by me severally duly sworn, said, that they, the said R. Darryl Fisher and Rodman A. Frates were respectively the Vice President and the secretary/Treasurer of the GRANITE RE, INC., the corporation described in and which executed the foregoing Power of Attorney; that they each knew the seal of said corporation; that the seal affixed to said Power of attorney was such corporate seal, that it was so fixed by order of the Board of Directors of said corporation, and that they signed their name thereto by like order as Vice President and Secretary/Treasurer, respectively, of the Company. · . My Commission Expires: May 9, 2004 GRANITE RE, INC. Certificate THE UNDERSIGNED, being the duly elected and acting Secretary/Treasurer of Granite Re, Inc., an Oklahoma Corporation, HEREBY CERTIFIES that the following resolution is a true and correct excerpt from the July 15, 1987, minutes of the meeting of the Board 'of Directors of Granite Re, Inc. and that said Power of Attorney has not been revoked and is now in full force and effect. -. ' · -~..;--. "RESOLVED, that the President, any Vice President, the Secretary, and any Assistant Vice President Shall each have authori.ty'to appoint individuals as attorneys-in-fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and other documents of similar character issued by the Company in the course of its business~ ' On iiny instrument making or evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond or undertaking of the Company, the seal, or a facsimile thereof, may be impressed o'~ affixed or in any other manner reproduced; provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking." IN WITNESS WHEREOF, the undersigned has subscribed this Certificate and affixed the corporate seal of the Corporation 'this 22 nd day of March ,2004 oRo~d man A~Frates, S--'~ecretary/Treas urer CR0598-1 :,:~- - ( ncl~mg ~v~on for Bi~, ~c~on ~ BiddY,: ~i~'Bid~ fo~ of Bid S~ ~ Affidavit °fN ' - - ......... ., .. Y°(Inm~t~P~f~at~cundcmgn~do~crpfincipals~offic~.: ...... .. o~ moocr nave not cn~ into ~ ~ll~ion wi~ any ~oon"id'~p~t to ~is pro~ or an~ o~cr pm~l o~ "' '- ~ · c subbing of pm~s for ~c Con.ct for which ~is pm~ is submiR~; ~d ~at-no' identity of int~r~t' ' :' '-': :: cxiss or ~11 c~st ~n ~c Bidder, Bidder's Pfin~p~ or office, and ~c O~c~ or ~ . ~ ....... , ,~, wmcn m~s pro~sa~ ~s sub~R~ is a~ch~ hereto. 2004 c ' - - . , 00410 - 1 Fo~ of Bid thc Conl~acC to commcn~ is too .'paYment. o.~ agency of thc U. m'tcd Si ~'~ / tri~E or dcvicc'a,ma~crial fact~ or'~k~'o*f*'usc~ iny ] .~: ...... .. ;~- y fa]sc, fictlaous or fraudulent statcment of cntry,'sh,~ll bc fined'not mom than $10 "'.'~-~;~ ' Dam~ ;~ -." +~,73:~ -'.*:'-~. ;~{"~?~ ...... March ::¥3 0 '~ '." ~,,:"?'-',-~?~-???.'-~ ..... ~'i:?*.~nn 4 "";~: ¥' ~ '~ ...... ' ; *.,,'.'. . "A · '~ ?- :. *~-': "'- & ' ' .', ~ · ',t ~' '~.'., L*. * . , . ' .. · '. .... ~*? i":-; "L nd Martin: ~h.~t'rUbt~On;'I'nC;.'.' "~,~' ~v?:~,'..'~ ',-' ,;' ~'~.~"-:.'~'~:~':'::~ ~ ~ ~ - ..:,~'~A~,' ~~~-~~~+,~' ,-'," · ,..,,~ ..... .,T=dc ' . ..--,' ,,-.~ ..... ~-- CEO ..... -,- .--~ ,,,.~=' ,",~ ..... - . - · ~, · . ..'>,.. TI~g~ ' """.,." - . -'.. ' "~:'~ ..... .-. .' ' .' :::: - .... , ....... -. ' ' (S~oN O~a~ 0~ -. - . . ' ~o~DOc~~ ':~' · ,'~.~P~-:t~~' '~:,~:";~'2~ / ;. . -'.-.~ .=L' : '~'~?:. '~ ,~ ' ' ' "{~ ~ ', .... ~-.~?:~-, ,.-,,,.. .-' , .,." ~ :. ~' ~ ... ':%,' ': ~. :' *~' ~' ',~ ', :~..-:",:~'*,'~'*'.~'~.:~' ' ? :, ~: ',-~V~',?~ . ~'~"., , , .. ~;:' :.~ '-~ ~:-,,,~: :, ,* _, ~. ~'-7;,'. ~ ~"'~-~%:~.:~ q~::, '-' .~*: ~ C~- ,', '=*~-'=~ : -. ,.'.. ".~' .'k:-,;~,~ , .? h , .- ,.~ ,~.':.?" O'S*i, . '.J-~ '~ ~ · , .., . ,.. .... .~.- ~. ·. ,~.. ...... .,~,: ....... .~ ,.....,~_ ~.: . ,, . , .,.% .......... Fo~ of Bid · - 00410 - 2" Document A310 Bid Bond KNOW ALL MEN BY THESE PRESENTS, thru we Lurid Martin Construction, Thc. (Hero insert full nama and address or legal title of Contractor) 3023 Randolph St NE, Minneapolis, MN 55418 as Principal, hereinafter called the Principal, and Fidelity and Deposit Company of Maryland 1400 American Lane, Schaum~urg, IL 60196 a corporation duly organized under the laws of the State of Maryland as Surety, hereinafter called the Surety, are held and firmly bound unto City of Columbia Heights (Here insert full name and ~ldress or legal title of Ow~er) 590 40th Avenue NE, Columbia Hgts., MN 55421 as Obligee, hereinafter called the Obligee, in the sum of (Here insert full name and acldrese or legal tiUe of Surety) Five Percent of the amount of the attached bid ..... Dollars ($ 5% of bid ), for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has submitted a bid for (Here insert full name, address ~nd description of project) Parkview Villa North Apartments Modernization Commission No. 2003.133.00 NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter into a Contract with the Obligee in accordance with the terms of such bid, and give such bond or bonds as may be specified in the bidding or Contract Documents with good and sufficient surety for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount for which the Obligee may in good faith contract with another party to perform the Work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. Signed and sealed this 30 day of March 2004 (wiTs] Lund Martin Construction, Inc. Willard D. Haro CEO Fidelity and Deposit Company of Maryland ,4 (Surj~ty) (Seal) ina E~ Wezstein (Title) Attozney- in- Fact Printed in cr.;,~,~ri;;on with The American Institue of Architects (AIA) by Willis Willis vouches that the Is document conforms exactly lo the lannue- ..... .~ ;..,A ,~ ......... ' ngusge in the WCOOS4 , - - . ....... -,- ~umem ~tv, rebruary 1970 Edition. I Power of Attorney FIDELITY AND DEPOSIT COMPANY OF MARYLAND KNOW ALL MEN BY THESE PRESENTS: That the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, a ;°u~uO?n~;;fau~t~?~;te rOafntMe ,a~y, lan. d, .b,y P.A.,I.J~L C.. ROGERS, Vice President, and T. E. SMITH, Assistant Secretary, in y gr eo oy ,'u'uc~e vi, becuon 2, of the By-Laws of said Company, w~tig,~ set forth on the reverse side hereof and are hereby certified to be in full force and effect on the date hereof, d~stli~i~lil,'ho'~inate, constitute and appoi.n.t Laurie PFLUG, Dennis G. LOOTS, Allan J. KLOTSCHE, RJ,~D~I:~A'~_--I~.~ C HENINc'-cn~T JR., Jill N. SWANSON, B. L. KELLAR and Nina E. __WE~ll~.~r~/~lll~ EACH its true and lawful agent and Attorney-in-Fact, to make execute~l~~', - ._ . ' - .-,..el, i~m~ ~]m~ ,~lm~'-as surety, ano as its act and deeo: anv and all bonds and undertakings a_n~~~~fr~.~"-~ s in ursuance of th be as binding upon said Comna~-~a'~'~r~lv~:r~n"~C~~[-~'D~n.gj' _ P. ese presents, shall .:~. -X". ~.~,~ ,r~,,-~--,, ~,5{~.~5~n2~_ an~rpurposes; as fl~ ti~ey nad been duly executed and . acknowledeed by th~-r~~efe~t'L~'~fficet.~ilqi~A\t¥,~-,~h~d;: at its office in Baltim ......... " .,-,. ~ , ~ . ~,~ i",~ _ . ~ -'77_~'?y~'o-v~,,: ore, :yin., ~n metr own proper persons ires power o~ attorne, jr reJvOlre~s t,_h,3ej~r~_ ~. t~;iMfof Laurie PFLUG r~__:~ ~ ................ ' HENINGqC}N ll~ nn ~..a~'~ ,"'~'v4~ .......... ~, ~,~.ma ,.J. ~'JUS~, ~dcnara ~J. DL)NOVAN, Ray C. -' .--~- -: ..... :~ ~C.%~'~ _~Jounf-n. L. I~t:LLAR, N,na E. WERSTEIN, dated October 14. 2002. - o.hon..r ve e -. ,. ~.,~,-,_~w~ u~ ~au company, ana is now in tome. ' IN WITNESS WHEREOF, the said Vice-President and Assistant Secretary have hereunto subscribed their names and affixed the Corporate Seal of the said FIDELITY AND DEPOSIT COMPANY OF MARYLAND, this 18th day of April, A.D. 2003. ATTEST: FIDELITY AND DEPOSIT COMPANY OF MARYLAND T. E. Smith Assistant Secretary. By: Paul C. Rogers Vice President State of Maryland ) City of Baltimore ss: On this 18th day of April, A.D. 2003, before the subscriber, a Notary Public of the State of Maryland. duly commissioned and qualified, came PAUL C. ROGERS, Vice President, and T. E. SMITH, Assistant Secretary of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, to me personally known to be the individuals and officers described in and who executed the preceding instrument, and they each acknowledged the execution of the same, and being by me duly sworn, severally and each for himself deposeth and saith, that they are th~ said officers of the Company aforesaid, and that the seal affixed to the preceding instrument is the Corporate Seal of said Company, and that the said Corporate Seal and their signatures as such officers were duly affixed and subscribed to the said instrument by the authority and direction of the said Corporation. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my Official Seal the day and year f'n'st above written. Sandra Lynn Mooney Notary Public My Commission Expires: January. 1, 2604 POA-F 184-8370 ZURICH THIS IMPORTANT DISCLOSURE NOTICE Lg PART OF YOUR BOND Fi&lity and D~osit Company of Maryland, Colonial Amu~rican Casualty and Suru~y Company, Zurich American Insurance Company, and American Csuamnt~e and Liability tnsurano~ Company ar~ m~king the following informational d/sclosures in complianc~ with Toe Terrorism R/sk Instrance Act of 2002. No action is required on your part. Disclosure of Terrorism Premium The pr~nium charge for risk of loss resulting from acts ofterro~ (as defined in the Act) under this bond is $_.waiv~._. This amount is reflected in the total premium for this bond. Disclosure of Availabilit~ of Coverage for Terrorism Loss~ As r~quired by thc Ten'orism P,/sk Insurance Ac~ of 2002, we hav~ made ava/hble to you coverage for losses resulting from acts of terrorism (as defined in thc Act) with te~ms, amounts, and Urn;rations that do not d/ffer mater/ally as those for losses ar/sing from events other than acts of terrorism. Disclosure of Federal Shm-e of ln,,mrance Company's Terror~m Loss~ Thc T~-rorism Risk Insurance Act of 2002 ~blishcs a mechanism by which thc United St~rtes government will share in innu-ance company losses resulting bom acts of terrorism (as defined in the AcO after a insurance company has paid losses in excess of an am~ual aggr~gat~ deducffblc. For 2002, the in~ company deductible is 1% ofdir~t camccl pr~minm in the prior year;, for 2003, 7% of dir~ ~m'ued premium in the prior year; for 200~, 10% of clirect earned pr~n/um in the prior y~';, and for 2005, 15% of d/feet earned pmnium in the pr/or year. The feda~l share of an insurance company's losses above its deductible is 90%. Ia the event the Un/ted S~ttes government parl/c/pa~s/n losses, the Un/ted States government may ~ insurance companies to toilet a t~rrorism surcharge from policyholda-s. The Act does not cun'ently prov/de for insunnce/ndustry or Un/LM Stat~s gov~'nment participation in t~rrodsm losses that excel $100 b/]Iion in any one ca]~ndar year. Definition of Act of Terrorism The Terrorism Risk Lusuran~ Act defines "act of t~odsm" as any act that is ¢erti.fied by the Secretary of the Treasury, in concurrence with the Secretary of S~tte and the Attorney General of the Un/t~ Stat~s: I. to be an act oft~-rorism; 2. to b~ a violent act or an act that is dang~-ous to human life, protxrty or intvastlllgtt~; 3. to have resulted in damage within the U~ted States, or outs/dc of thc United States in thc case of an air carrier (as defined in section 40102 of'title 49, United 17 States Code) or a United S/ares flag vessel (or a vessel based Pmfib]ci?. Iy in ~..Uni. ted Sta.t~.. on which United 8ta~s income tax is paid and whose insurance coverage is oject to regmauon m the United Stat~s), or the pr~rnis~ of a United Stat~s mission; and 4. to have been ¢ornrnitt~ by an individual or individuals acting on lmhalfofany foreign ~rson or foreign inter~st as part of an effort to coeroe the civilian population of the Un/ted States or to influence the policy or affect the condu~t of the Un/ted Stat~ C-ov~rnment by But, no act shall b~ certified by the' Secre~-y as an act of t~n'orism iftheact is committed as part of thc course ora war d~clarexl by Congress (exc. q~t for workers' compensation) or prop~x'y and casualty insurance losses msul0.ug from the act, in the aggregate, do not exceed $$,000,000. These disclosures are informafionn! only and do not modify your bond or affect your righ~ under the bond. CopyrighI Zurich American Im'm'~ce Company 2003 II?'' Small, Min0rit~:, n.,ed BuSiness Conoem' ~ · ,,,.., Representation'C::- :.~.:t ~::...;,::."~' :: _;.::. L'-~-~:::'/':""--" '2. ' '" '(li'': 8':~ Ir~dia~'Jd Ec~n(~l~= Ent~Pr~se'"a~d indi~: ".' :~::' '~:;'? ~ ~::~"~ ;" I~, ~' ~da~ to ~e eff~ ~at h~she his not'~llud~' · '.' . :T~ .O~i~tioq.Rep~a~0n ,-.: ~;-~:~..~ ~;~ :~.~; ~, :~. 2' ?.~:.::: :" - t '-.. ........ ; '~ .-~...:_,~:~. ¥:~ ~,?,-.,. ........ ... ~ . . .{:.~ ~ ~.~..,,.the a~da~ with hi,er bid h~she ' ' lO. c.~,o, o~ ~o,.~g~ Fa~,,e, . · ..,' ':' ?'./3 ' ~" ': wo~,"'da-s of bid ~-'-,-~" ':-,,..~'?? ,.~. I ': (1~ ~e pd~s !n .~ b!.d.h~Y? been'a~ved at'i~'~il~';:~?~?- t.:::~.:~:0? fi~e ~mp~0Ye~ ~eans a:pem~n';e~pl0yed b~ ~ ~ w~om, ~or the pu~e ~fle~'i~-~m'~iii~'.'~'~.':-;;::~:., '~q:~L.:~." ano sUDI~ to the bidde(~ Supe~Si'On ~:~i,~i ~ ,~i~:~ .~-;, :~ ,~: ' ~ ~mm~n~Uon, or agr~ment wi~' ~. ot~ei bldd~r ~r'~.,m~:~ '-~ ~,: ~d ,ma~ne~of' pe~ance,-who ne~er' . relating t~ (i) ~0se'p~c~s, (iQ ~einfenu~n.to ~ubmit=h~-~," ~,~,~.,::L:. ':/:~.:.:.exe~ impro~ lnfl~n~ ;t~ 's0'licit 0r 0brain .~6t~. h~ h~a..~ ~.~ j memos 9r f~om gsed t~'~Ulat~ th~ Dd~ ~ff.~."~':~":-V~:~"'~-'' :.~.t.- as ~ng ~le ~t~,o6~in. ~n2 ~htr~(s)"th~U~h imo~F~ ']... (2) ~e p~es In ~ b~d have not been ~d will n°tbe :" "-: ':'"~'. p °perinflue~'meansany~nflu~.n~thatinducesortends- .... hebid ~-"-' - · .-.,..minou~aP~HAem !o ee ' ~o~ngly di~osed by t ' der,"'dii~ or ihdir~ly, t0 ~nv other' ~ - . '- .. -. ~ .P y . ~ ,offi~r togIVe ~nsid~r~tion'O~ to ' , bidder or ~mPet~O~ befom bid o~ning (tn the ~se of a se~ed bid ' am ?9arom9 a PH~H~ ~ntra~t on any basis 0~er than ~e~me~ ~ soli~aUon) o(~ntm~ a~a~ fin the"--: -': - --. "' · '''~' of me maUer. ".':. ~ '/- -,'??.,¥: ~',' ...... ~' ~... :~'...'.. ~.?.. .... sol~taUon) unle~ othe~ise required by law, and I ... . ..... ~ , ~- ~, ~:~mpemw~.~r0posm, ... (b) ~e bidder represents and ce~ifieaaS pa~ of ~'bid mat, ex'pt ]. ~...;. ..... _~ . '~ ..-. ~:.' :.-' :':~ '. "~ ...'-.-.~ :/~t~' ~'~t:..:%: :": ~.~ ~ ~,' ¥:~ :'~;.: ( ).:. [ ] ..";' ~, '~0~-:~,T~ ~'i~:'p,~ ~'~ ~'~?:.:-::' ~ :. t.. o) ~s the '~' in ~' S~ad~' ~m~i~uon' ~=~n.s$P '~r ~: ':~'~mpany emp,o~= ~[.~e~.t0 '~t or obtain t~ · dete~ining ~e p~s bein~ °~emd'in ~i~ bid oi nmn~' =d th-~' ~' ~'~ ~=~i~i~n, pe~ge, broke~, or ~er f~e'C0'~t)~' ~"i ~ ~ o~ . .. ... . ...... _ ............ ?;.~.~... ............... .. ....... . ...... ~ ............ ~ ....g p , ~ s,gpa~ ~as_not pa~tN and ~11 ~t na~",, ~' .... . ..~.:: r~ul~ng from t~e award of ~is . ~.~ .... ~..~ . .~ P . ~ ,( )(l~mugh (a)(3) a~ve, ~ .~ ~ ). ~we~er (a)(1) or a 2 above i /. ~;. ::~ (2)..0) ~ ~as b~:.~.~0~e~, in w~n~; t6'~= ~.a~ f0{ ~e:' ." ~i~.~l. ~ke an .Immediate' and MI wdU6~ ~~: ~ ~ .... .-... ~::. P ..... ..-.~...~ng,~[:~e~pnn~pals. have .not.~v.~:~- ,~-~ ........ ,,~g ~r~.~;.~:~.:~.~:~,~ ~'~ pa-c,pated~ and will not 'pa~ ate In'' ~nv'~in~~ ~;~.;~?Tj:~:?'" ~' (~ ~v mis~-~i~-~;,~.. ...,~3~_~.,=~,.:~:~~ · ~ - ~W~" t /t Mnr~ ugn [a}{3}' ~ove; .,':-'T' ~ -:: - .' ..- .... gn~ ~o (3} te~mate the contraS; (2)at ~s' di~retion;-'~U~ fm~ . ': "~ [inse~ - ~:"~ ~ntmct- paYmen~ ~ am°~n~°[ ~Y~i~i~;~;'~n~ge, ,: ~ll~a~ of Pemon~s) ~ me biddefs ~iz=~n res-onsib~ 'for ~"~ b~°ke-rage;, or~ ~ther ~: contingent: fee; 6~(~ ?t~6 ;";~'~r'.~ ~me~ ~ [,) As an autho~ an6nt doe~' ~,,~'~,'"~';~-;,- "?-C:': :~.-~ l.~fiueqce. Ce~in..Fedeml Tmnsa~lons (appl~le to . , ~,-,~ ..... ,= p,,,,~,pa,=· .. ..... ~ ~ntm~ eX~e'~n~ $1'0~,000)'-: .... named in subdMsion (b)(2)(l) ~ove have not pa~cipated, and ~11 ' . : 'j:. ~ .... -.~:?~;~.~' not' Paffi~pate/in ~y a~ion ~ntra~ i0 subparagr~hs (a)(1) (a) ~e definitions and prohibitions ~ntained in se~:0n~of.:,; '.. ·mugh (a)(3) above; and : ..: .. ~tle 31, ,Un~ S~tes c~e, am hereby Inco~omt~ by'mfemn~ r : in paragraph (b) of this bedifi~tion.' ' ~ · ' "_: c ..'. · Pre~u~~n Is ob~lete '" ': ':'-' ' funds ~'of hiS?.?' ~' Minimum :~ ' .:":[~ (3) i,..He or she will inClUd® the Ibnguege of ......... ,.. : Sub.Con~ .cts :at:~y uer.'aha. ~ ,equire that'all r'.e~pients of Subcor~traCt':~/:'~::.~. 'accep~nce ~. pa.r. ag .raph (c)., ~ (2) ;. aw.a..rds ih ex(~as'~ of $100,000 shall ce~f~ ~nd dlscfO~e aC~ordihgly;:~:~: ,': accep._t~n: ce period: S,tated !n: P~i~agiaph (d)'abov&: " C ' * ' ......... ...... ~* · * ..... ' ......... ~'" '~ ' "~'""*"~'~' ' " ~'~: '~'~ ::: ( );~ Submission of this certification and disoiosureJs a prerequisite:,-,,,.~.; 7':~:.'~ Small, Minoritv, Women-Owned Busi~ ss Con · for making or entering I~o th~ contract impO,~ed by section"~352;~?":.t'~.~.~f~Reprelentatlo~{~;~i: .~.. ~.:~:~; ~' --.,¥.:-~;;~, '..,t.~ · title 31; United ~tates Code. Any person who makes an expenditure -.-. '.:~.'-' ?:,".', .... · .~ :' ~.~'~... :,:~'~ ?:?~: ~;':'..',.., .-.,.~.: ...... ?:" '~; · .'-- ~:' %: :~ -,,;.,,cp,~:~,,~"%;~.~;- ~.=~;.--..~: =:,,:_- _:. :*. L'-~," .' ~.: ,~'~ ,_~":~:_:_, .L_" !:': ~: I ne oloaer repr_esemS ana :cenifias as part of ns bid/of ~r tha v, vHlul~.~.u.u~l u.o p~VISlOll gr-wllo Jells [O hie ur amunu me "'.. --.. '..~ ~;~,/~-..:..t--...' ~ ,,~ ::. ....,.~. ,,~ .-~ -.. .... ;~ . · ........... " · ......... ~ (a) [ ] is,' ] is not 'a small business concern: Sma I bUsi d,solosure form to be filed or amended by this provision, shall be ¥:~. · . '/K:] i. .,: .......... ,:~. 'sublect ~a civiI n~i~=~, of not le~'th~n -~10 000 and ~Ct m6re ~ho~;" "i ~'; concern,", ds Ose'cl in this p'~vision;' meanS'~"~6nc~n;~ ib~lddin $1oo,~o00;'f0r ~ach'~h~'~ii~'~:.~"..!~'?~-:?~-~.'~:~i~.:~?-~?!~.~ ::,t-~-,~.-['::':;:ir:' affiliates;: that is~i.n, dependentl~.owned an.d operated, not domin~n~:~ · ' ;~?,:-~:--~'~:~;?_.~.:!-;'~.-.'.. -.~ -~.;,~:%:?.;~i':. :?~-:~. ~:.~,-.~:~:~/i-'.~::,.~.:;T' '~'~;.~'.2':~...,': ,. in the field of operatlori in Which'it is biddin~l~'~ind d~alified'~ ~u7 ,huron roues texcep[ [nose cnanerea- Dy ~'~a[as)': ana inamn.;.?'; t'.: ,:::~z.?_..-_?~_.,.-_ - .~,.-.-..;~ -... :,, ~ --~; '.. -, · ~-~.-~,'~=_ ;~-;_~ _ ~-., · . .. ,~ .. .... _ ..: , . .... _ .L ;~:: ':' uumnuSS uno, er [ne cmena ano size smnaarae in' 1~ organ,zations as'.conned In section 4 o! the Inaian;Self-uererminaE':%~q?-.~.~ ~.~.~:,:::/~ ~.:~..~.~ :t.;.,~,~., ~.,~ ~.~!~.-....~.~ .,:, ..: ~.~ :,7~.: - i; ..~.:~...,.... 'tlon and' Ed~'cafi0~"~i~t~i~'iA(~'~i25~U:S;C:.:~B~"are'~'~n~Pt'~'/:!i;.: (b).(:[!':]i~;'[~is.n?tawomen.~oWnedbusinessenterprise~.:"Wo~en~:}~l ~, fmi~-the ~uimmek~ 6f ~i~ b~si0~:;~:~:;~.f;~:~,;:~?~:;:.~,~;~.~?i: own..ec, l,~,~b~..usih~sS::.'.e:n?.e.~rise, ~ a? :used in this"~p~sion; ·. ,.::~, U g nlzs. tl~.n, ai ~onTIICt~ .ox. interest.[~ertltlCatlon. :~....:,. w ' H_a;nmTa ' ,.,.. ,..~,~ ~ : ....~.,~ ..~ .... ~ ................. .,~.... ...... ho..a, mU,S. cltlZ ns and who also contml and operate the business., -.,. ..... ~th~:_eest of its khowledge and belief and ~: ~, c ~ ,-..' ~ '~ except, as orherwi'se:,mSClosea, ne or she does. not nave' any ::,;..~' busines ,~'. =~",-,~,~'~"ih~- ',,,,,~,~"'m-~,~'-~' i~;,~a : organizational:conflict of'interest which is' defined aS!a situation in:~'~ ~,~-' Whi~.~' ~.~?~f'; ~.~<~'L~:r'~"+' ~;~;~;~ *,,,. ',-,~,.;*~X"~;~ ~n me namre~ot.worK.to.~e performed under..th~s r osed--~.~'.' mmon r .... . .... ...: ~.....;-,. ~.~.,..,,~,,:~: ....... ? ,: .... .- ,..~.~ ,., :,.;,~..~,~ ? op _....?~. ,= ...... tY g ~oup~me..m~.o~r, i.g..t~? ca.se of. a. pU.b. hcly owned busin.e.~,: · comrac~ ana me maaers, organ~.z~anonm, ,nancm~;':con[ractual, or=..-.:.., at least· $1~percent' 6f its'Voting stock is b~n'~d'by'on~" or r~ie' other interests may, without some restriction on fUture activities: ;.": minorit7 group membe~;"andwhOSe' mana~m~ntand dally (a): Result in an unfair Competitive advantage to the bidder;; or,; .... 'r : t ions'are controlled by one or more such individuals. ' (b):'. mpa!r, the biddeRS Objectivi~Y]n Performing the: COr~trac~ WOrk. ~., :_=..,.of ~!.~..,?.~!~;gn.i ~!,n..?,? gro?l~. ?e~be~,.a~.... ~; ~.:: :;: . '~' In theabsence Of any actual or apparent:C°nfli~t, ! hereby ~ertif7 ".:':: (C~heck-:the block aPpli~.a, ble t.o You) :: '' ~ ':::::: "~ ~:'.:::-'i!~'~.. ~t.o the best of my knowledge and belief, no actual Or apparent ' , [ .'] Black Americans ' [ ] Asian Pacific Am~'ri;t, ans con,lct of interest exists With regard to my'Possible performance of ,:= [ .] Hispanic Americans : :;;.. ? :... [ ] ASian indian Americans.. ....... . .. __.. .... NariS;e An~'~ca~s ~;.... : HaSidi(~:jewi~h of its knowl.eclg6'ahd belief; neither,it, no~' anYPem0n or firm which :,ha~-an intel, est in the :bidde(s "* thebiddei~s subcon,..~: .State in pen'om!ed; or, ~' ,,. f~;~:..~.. ~ ';Y': '(2) '~ParticiPate ~ HUD programs pursuant to CFR Par [o7 , ne c~.~ficafion in paragraph (a) above is a material tatlon of fl~ u~on which'reliance was plaC~d When n If It' is-ri~t~dete~nJn'e~ th=~t the:bidder Enbwinnlv" erroneous certification, the oontmct may be termin~.~ end the biddoi m~l~: be d~b~irmd or ~ui~p~h'di~d HUD programs and other Federal'CO,ntmCt P"r~'~i~ns::.~::-.i~?:?-~:~; Previous edition Is obsolete the .... ible of (b)[- nor'an Indian or ' p~,6~i~io~''' ast~liShed or "tribe". ~ea~ an~; Indi~'n tribe, ban~, group, _, .~ _ . _ , ~ secaon ~(a) ~ ~-~:. . ,~ ~.... ~':-.. .~ · . ~ :'~:~:~.~:' : .~ %~ . . . ....... ~ , .... - ~e pena~ fofmaking fal~ statements is Pre~b~ in the U '~ ?:::~:~ i~,~js not hst~ on ~e En~nmental Pmt~: ~~t16~ of N~n~,~ ~.~,~,;~;~.~;~?:;.~, . :./~:[~.~-?e;m~e[ will imm~lat6iy not~'~he. ~ ~; ~i,~>~ ~ ,~" ~ ~ .......... ~la~eu I a~lllil~ ~ I1~ .... ~ ' " ' ~ ? ' '~*: ' ' ~ ........ ~..~ntm~ ex--din 10. .~.~,~. ,..: ............. .~.~. ~.. ..:~ ...;..- . , . a~, of~e r~ptofan ~m ~ ~ I=[h ~".-r~; ~.?':*~' .- ..' ~ ~> .,:~.. ~:';., ~..~:~- ~t,,~.'~;: ~ ~': ;~.:;~::. * '.~; . Aomm?trator, or~ a designee,; of the En~ronmental:. Pi n~ooers anenfion~is mll~ b the ~ause en~ed 'EqUal 7-~ ~:-~: Agenw, indicting that any facii~'ffiat ~ 'bidde~ Oppo~.n~0f ~e Gen~mi COnd~i&ns of ~C°n ~-~'~: ~ *for'the ~edo~- ....... :': : -- '~ · - P p ........ -. ? -:~ . , =,,~ u~ me con[ram m unoer ~nsidem~n to. ' ~:,~ ~:~' iist~ on ~e EPA USt of viOlating ~ - .~,,* ....... ~,r will ~clude ar', : ~pg~ms, wo~ areas, mst ~ms and wa~ r )on and 0t~ ea~ng are~; Um~' Cl~ ....... including thi~" paragraph (c), ~,~:.~ ~ ,. ~_.~.. ..... ~( and, ~.~;: ':- ente~nment.a~s, r .... . P~e~ioUs ,~ifical that it ~o.e~. n'.ot~:.:;~.-~:!'~submit it Within' thre'6' · ~. ~ ? certificate Sewice's at a~, lecati0n'.hnder, .' ~-' NO ~b~ct-aWard will b~ i ,,executed, .. ............. er.e segregated 'faCilities 'are =main'{ajned'" The' bidder' ;?" :~ate; .:~i/~~ ?' ".' .~",:" '? '" : . ;~ :"h.'~;.~. ":.. j ag ~.r~..? that.a breach of this certification is a violation' of the Equal ' ~ (b) A fully' xecuted 'Pmvious.Partici ati~r~' ~ ; J'E~plo~q;nent. O~po~tUnity clahsein the''~" m~f.: ...... . ...... , v~.....b,Y~, . . . . . p ' Certificate .'!i; ............. cont,__..;,~. ~':: ' ~' ' ' ' ' I · ". ...... :~-" ' '~ - ', ·18. Bidder's Signature · · ' t identical certifications from proPosed 'sub'contractors for specific. ~ .,. time~.periods) prior to entering into eubCOntracts which e~ceed The bidder hereby certifies that the reformation co ' ,000 and am' not exem t from th · ; ' - ' ... ..... nta~ned in these $1(~' · ~ ' · P' ' e requ,rements of the Equal ." cert~f~c..,~ons and representati s' ,s accur ' ' '" · ' :. E 16 'ent O ..... '~.~'~ ............ ' ~ ate, corn late ~nd rnp. ym pportun clause it -~'-~--.,~.:~.' ...... ~ .......... · ..... . ..... P , "~"'~.'.~-'.,: ¢ ';':'~ .. --. '~"; . , ~ ,. ,> "-,. ..... . ~. :;17 :'.;.~./~.V'~, . ~' ' ,., .,.,, , ,~,~ ..... % ~ ~; . · . (~2)~ Retain the certtficaflu..-In ils file ': :;~-~;~'.-: ~-?-..~:.,,:.~, ?,~'~:(S~r.,,ure aha Dam -, ~ ;-'..-, ~.~. ,~, ~-,.~, .................. - ' · -~,,~..~...; ..... - ;..~.,. ..... . ~..,. ..... ,~: and, :. ,,~...: ~::,.:,_; ..~·-_ ~.., ,, ~ :~..,~ ....... ~.-.~?~ .~.:~,~-.,- ~-~.-,t ).. ardthefollowin n - ",---,~ ...... ~ ........ .~,-. '.?::.':-,-.~'..~..---~,-.-.~ ,~'---.,~,~.' ~. · ~ .;~e~,. .... , . g .otice to, the proposed subcont .--,~ ' ,~,~., ,- ' · .-.-' . .... ~'-,-,..-- ? %?.~w.-~,.. -: ..... ~, ~ ' - ~' ~ -~ .~ .-, '-, r ..... I* ~ ;' '=' ' ' ~"~: '~ ' ;~?~ ~"~ '-~ '~'~ ~ "k "' -~'~" '~ ~ "': "" '" ' -~' '~'~'~;'~: ~'-;;'"~%; '~"~"": ~ ' '~'i''~ '*~' ' .... . .. ,~. ~ .... ~ .~--..; . ,. .. .~ ~' ... . ,. ~:-,..~..~- .....~.~ ........ ,· .~: ...... ~., ...... -..... ~; .. . ~....,.,~ ..... ....... ~ ,~ . ~,~ , ~. %, - , ~ .... ~ ..... ~- ~ ,.~ ~ ~ . , .... ~ ~ ,~..~ , ~..~ .... ;~ ,.~.w. s~ · r'- ' ' -' ~ ~-' ~-~'~.~* ~ ' , , - ' · ': ~ : ..... "'"-'" ' ' ~ ~ ~,~. ~'.~'/~'~- ; 7~' ~;~': ~.;~'?~.; ?'~Lh~' .... :' "~".' ' ';~ ';~,~ ' {~mpanyAddress) ~n~~'~'--/ M~T?', h~':~'~"o~;:~' .'~- -~)~.' . .~ ..... ,~ .. . . .~ ....... ~ ....... ~ ...... ~, ~.~m~,,.~ .~;...~'..~. ~. - . - .. , '.'-.~.,.'~ ~ ' ' ~ ,.':~ ,~ '.~.; ;~ t~ -.~,~.....~..; ,.; ' ' .-. . -'."- · ". ' ', ' .' ~-.. ~;L-;; . - .-. · ' . . , ; .-.'.; ~ ,- ' - . .: '. ,,.;; Pm~us ~n ~ obsole~Pa~ 3 of 3 o o · ~ oh 0 ~ 0 0 -~ Uu~u ~ U ~ RESIDENT COUNCIL MEETING MINUTES OF FEBRUARY 9, 2004 The meeting was called to order at 7:00 p.m. by President, Dennis Ecklund Jr. Pledge of Allegiance Management Report · Introduced Jonah, the new maintenance man · Dana presented 5 carpet samples for the Community Room B and the main entrance. They were labeled 1 thru 5. Residents will vote on them. Carpet Samples 1 and 5, came out a tie vote. · Someone reported an accident in the pet elevator. The owners are responsible for pets and clean up. · The building rules have been ignored and everyone will be updated as to compliance. Walker will enforce the building rules and there will be only three infractions and your out. · There are currently 4 vacancies and 2 internal transfers. A resident complained of laundry rooms being dirty and untidy and asked how often they were cleaned. The caretakers said they moped and cleaned every Monday. Dana said to please let her know when there is a problem. She also urged everyone to pick up after themselves. The Secretary report - Bulletin Boards were put up. The Treasurers reports - Savings $6,192.30 and Checking $2,150.73. Entertainment Report · February 14th- Valentine's Day Spaghetti Dinner. Dinner will be served from 5:30-6:30 pm. · VFW Dinner- first Saturday in February · Pork Chop Dinner- third Saturday in February Sunshine Report Four residents were hospitalized, 2 deaths; Myron Gustafson and James McGynn. Cards were sent to them or family. Welcome Committee- No chair report. Business · Need 5 cakes for Valentine's Party on the 14th. Five ladies volunteered. · Residents voted to buy matching bench for the north side · A resident gave the board a book of"Roberts Rules of Order, so conducting meetings would be run with more ease. Old Business · There is still no one to Chair the Kitchen Committee. Hopefully, a couple residents can co- chair. Meeting Adjourned at 8:00 p.m. Respectfully Submitted, Pat Jindra, EDA Representative RESIDENT COUNCIL MEETING MINUTES OF MARCH 8, 2004 The meeting was called to order at 7:00 p.m. by President, Dennis Ecklund Jr. Denny Ecklund called for a moment of silence for residents Pledge of Allegiance John Super gave a humorous story. recently passed away. Management Report Introduced Rita, her boss from Walker ElderCare. · Carpet Square #1 was chosen for new installation. · Memo sent out about proximity cards was discussed in great detail. Dana explained that the records were messed up or no records were discovered in the files. Cards were held by residents was not what was on file. · Security cameras are not checked unless an incident report is given. There is a possibility of adding a camera in the elevators. · She is working on updating leases, handbook rules and parking rules for garage and outside spaces. · The Walker Residents Survey was sent to 1/3 of the units. Please fill it out and return to the office. · Everyone was urged to keep the front entry neat and picked up. EDA Representative, Pat Jindra asked why Dana said to leave the door open all night until the door opener company could be called, as there is gas cans and a John Deer Tractor in garage just behind the Star Central Bar. The Secretary report - Given and approved. The Treasurers reports - Given and approved. Entertainment Report · April 17th- St. Patrick's Day Party · April 21 st_ Birthday Party for 90+ residents. Sunshine Report Three people were hospitalized, two deaths. Cards were sent to patients and families of deceased. Ecklund asked that residents donate $200.00 each to Junior and Senior High Schools. Also, a vote was taken and passed to buy a new bench for the common area, with volunteers to cover and fix benches in garage. Judy Schendel volunteered for the kitchen chairs and asked for $30.00 to Sam's Club for purchases. Motion Passed. Ecklund stated the City has been providing the daily Star and Tribune paper and asked the residents council to pay for it from this point forward. It was voted to not purchase the paper. New Business · Helen Haley, a new resident asked everyone to save manufacturers coupons for VFW program for Military at their bases. Old Business- None Drawings for Cash- 4 residents were chosen. Meeting Adjourned at 9:00 p.m. Respectfully Submitted, Pat Jindra, EDA/HRA Commissioner RESIDENT COUNCIL MEETING MINUTES OF APRIL 12, 2004 The meeting was called to order at 7:00 p.m. by President, Dennis Ecklund Jr. Pledge of Allegiance Management Report · There is a problem with cigarette butts all around the building entrance. Residents were asked to please pick up. · Dog poop- Pet owners were asked to use plastic bags and pick up after their pets and dispose of in the can provided. · Asked for volunteer gardeners to sign up to do planting & maintenance of gardens this summer. · Stressed again, what numbers to call for after hour emergencies. The Caretakers at Parkview Villa would be first on the list, 2nd call would be to Walker ElderCare staff and if an emergency dial 911. · Introduced Nancy Shaw from the Anoka County Senior Outreach Program, which named programs for seniors like NAPS, etc. Residents were given resource guides. Dana thanked Nancy for her input. · Asked residents to please use the tub room, but clean it when done. · Asked resident to check the Cork Board by the Mailroom for updates. · Asked residents if there was any interest in having a gas grill put in. Residents voted to have access to the grill, with each user responsible for their own gas and clean up. Goodie bags were given out to everyone from Snyders for Easter. Snyders asked for time to present a seminar for seniors. Everyone agreed. The Secretary, report - Given and approved. Thank you for coupons from Japan and Taiwan. The Treasurers reports - $1,110.50 paid out, $6,363.10 in Checking Account, $2,013.00 in Savings Account. Report approved. Entertainment Report · Moon Buffet- Residents Council will pay half. · October date picked for Cruise from Treasure Island. Total cost per person will be $8.50, using a coupon for food and Council paying half. · Mother & Fathers Day joint celebration on May 19th. $75-$125 donated for dessert and coffee. Judy Shendel in charge of looking for volunteers. · Bazaar- Denny is looking for volunteers. Need 1 Chair for kitchen, crafts and bake sale and each Chair can get their own crews. Sunshine Report One person died, 3 people were hospitalized. Cards were sent to all. Welcome Committee Three new residents this month. New Business Denny gave an update on rules and duties of the officers that make up the Residents Council, stressed money from Bazaar makes all special events possible. Drawings for $5.00 was done. Meeting Adjourned at 8:20 p.m. Respectfully Submitted, Pat Jindra, EDA/HRA Commissioner