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HomeMy WebLinkAboutDecember 16, 2004 HOUSING & REDEVELOPMENT AUTHORITY SPECIAL MEETING MINUTES OF DECEMBER 16, 2004 CALL TO ORDER - The Special Meeting of the Columbia Heights Housing & Redevelopment Authority (HRA) was called to order by Chair, Ericson at 7:39 p.m., December 16, 2004, in the City Hall, Conference Room 1,590 40th Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Tammera Ericson, Bruce Nawrocki, Bobby Williams, Dennis Ecklund Jr., Patricia Jindra, and Bruce Kelzenberg PLEDGE OF ALLEGIANCE ITEMS FOR CONSIDERATION Resolution 2004-05~ Proposed 2005 Budget for Parkview Villa North Bob Lindig from Walker ElderCare stated the 2005 Budget for Parkview Villa North is $367,238, which is a decrease of $6,642 in allocated labor costs from this year. Nawrocki asked why there wasn't anything put into capital funds. Lindig stated the Capital Funds are only used for repairs and are reimbursed from HUD, and it was approved by the board last month under the PHA Plan. Nawrocla' asked why the personnel services changed to 50/50. Streetar stated staff looked at the costs to provide services from staff, which was 2/3, 1/3 and decided to balance it out to 50~50for 2005, but could change this back if the board requested. Nawrocki suggested it be changed back to 2/3, 1/3. MOTION by Kelzenberg, second by Jindra, to Adopt HRA Resolution 2004-05, being a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights, adopting the 2005 Parkview Villa North Budget of $367,238 and recommending this to the City Council for approval, with the amendment to change the allocation to 2/3, 1/3. All ayes. Motion Carried. Resolution 2004-06~ Proposed 2005 Budget for Parkview Villa South Lindig stated the 2005 Budget for Parkview villa South is $228, 730, which is 15. 8% increase or $31,253 over this years, due to the rent increases that started on April 1, 2004. Nawrocki asked for this motion to be amended the same as the north budget, changing the allocation to 2/3, 1/3. MOTION by Kelzenberg, second by Jindra, to Adopt HRA Resolution 2004-06, being a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights, adopting the 2005 Parkview Villa South Budget of $228,730 and recommending the City Council for approval, with the amendment to change the allocation to 2/3, 1/3. All ayes. Motion Carried. Housing & Redevelopment Authority Minutes December 16, 2004 Special Meeting Page 2 of 4 9th Floor Pipe Repairs Welke stated staff received bids from LBP Mechanical at $8,650, Erickson Plumbing & heating at $11,125 and R.J. Miller at $25,035. Nawrocki asked if they were sure everyone bid the same thing. Terry Busch, Parkview Villa Maintenance man stated he compared the bids to verify all were the same as there was a large price difference in the bids. LBP did not include insulation as they stated that was something he could do if we chose to, but wasn't necessary, which R.J. Miller also verified. Nawrocki stated he felt the pipes should be insulated. He also consulted with Steen Engineering Inc. to verify this information. Ecklund, .Ir. asked what Terry thought about the other floors, will there be the same problems. Busch stated he felt he may find some type of problems on the 8th floor, but won't know about the others until they start remodeling them. MOTION by Kelzenberg, second by Williams, Move to approve the proposal from LBP Mechanical, Inc. for an amount not to exceed $8,650 for the plumbing repairs on the 9th floor pipes at Parkview Villa and furthermore; to authorize the Chair and Executive Director to enter into an agreement for the same. All ayes. Motion Carried. Termination of Lease Upon Death of Tenant Welke stated this issue was brought to her attention upon the death of a resident in the South building. This new policy designates who will be responsible for removing the residents belongings from their apartment in case of death. Nawrocki stated he heard from the family of a resident that went into the hospital the end of October and died in early November, the family was told they had to pay the rent for December, as the personal belongings were not removed from the apartment. He felt it was outrageous to ask the family for the rent. Ericson asked for clarification of the policy. Welke stated in her letter to the board she stated what the state statute says; that you have to give two months notice and in the policy she is proposing it stated 30 days, which would accommodate the family better. Ecklund, Jr. stated he has seen the other side of the picture, were the family cannot pay the additional rent, much less the funeral costs and therefore disagreed with the policy. Ericson stated the family could refuse to pay, which would bring it to litigation court. MOTION by Williams, second by Kelzenberg, to move to Approve the Termination of Lease upon death of the Tenant as part of the Parkview Villa lease and to have it reviewed in the rewritten lease at the January 18, 2005 HRA board meeting. Upon Vote: Ecklund- aye, Nawrocki- nay, Ericson- aye, Kelzenberg- aye, Williams- aye, Jindra- nay. Motion Carried. Housing & Redevelopment Authority Minutes December 16, 2004 Special Meeting Page 3 of 4 Ecklund, Jr. stated he would like to see people be able to pay in increments to build up the total amount for the deposit. Ericson requested Welke do a study of other facilities by the January Meeting. Streetar suggested places like Common Bond and Dominion. Welke stated she will take care of this. Adopt Policy for Underground Parking Access Welke stated this policy is to better serve residents with disabilities to allow them to use the garage as an access to the building, especially in the winter months. Nawrocki stated a resident contacted him that had rented a parking spot, but gave it to someone else that needed it more, but because their car wasn 't parked in the spot, management considered that she wasn't using it. Welke stated this issue has been addressed and the resident is parking in the upper lot until another garage spot is available. Ericson stated we have to provide reasonable accommodations and direct staff to check out if this policy is reasonable under the ADA Act. Welke stated she would check into this for the January meeting. Chair, Ericson tabled this item until next month when staff can provide further information on ADA requirements. Adopt Policy for Internal Transfer Process Welke stated as she was directed by the board, she looked for the current policy for internal transfers but, could not find any formal policy. It was discussed at a past HRA meeting, but no formal document was ever drawn up. Welke stated she met with commissioner dindra and they determined the best way to enforce this policy would be to treat this as if the resident was new coming into the building. There are residents in the North building paying more than the rent in the South building and would like to move to the South as they qualify financially. With this Internal Transfer Policy all South residents transferring to the North building would pay $400 fee if the lease was signed prior to April 20, 2004 and waiver will expire on January 1, 2007. Ericson asked how many is there on the waiting list to move from the South to the North building. Welke stated there was just one. Nawrocki stated he would like to see the policy state that if you want to move you must at least get on the waiting list before January 1, 2007 and ask how the current waiting list is used. Welke stated the waiting list policy works by O you are offered the unit, if you refuse you move down one, if you refuse the 2na time, you move to the bottom of the list, but never removed unless you choose to. Ericson stated she knew that Welke would be providing the Lease Agreement to the board in January and asked to get copies of the revisions earlier than the Friday before the meeting for review. Welke agreed to try her best to take care of this. Housing & Redevelopment Authority Minutes December 16, 2004 Special Meeting Page 4 of 4 MOTION by Nawrocki, second by Jindra, to table this item until next month. Carried. All ayes. Motion Other Business Nawrocki stated he was informed by a resident that painting done on the 8th floor was done poorly, asked if they were a licensed contractor and was the paint cleaned up. Welke stated the contractor hired two new people that did a poor job, but as soon as the problem was identified, they came back and cleaned it up. Nagel stated the carpeting would be replaced anyway when the 8th floor remodeling would be done. Nawrocki asked when the revised Tenant Handbook would be ready. Welke stated it will be presented to the board next month. Nawrocki stated the snow removal policy states parking in the ramp across the street is at your own risk, and felt this was worded too strict. Welke stated the City ramp is posted that cars will be towed if left for more than 2 hours as this is a City Ordinance, but Officer Bill Roddy told her this isn't enforced that often, but she felt this should be included just incase a resident would forget to move their car and get towed during the snowplowing season. Streetar suggested she contact the owner of the parking ramp building to let them know the residents of Parkview would be using the ramp while the lot is being plowed out and that they could be identified by the Parkview Villa Parking Sticker on the vehicles. Welke stated she also posts the snow removal times on aH three doors and in the elevators. ADJOURNMENT Chair, Ericson adjoumed the meeting at 9:12 p.m. Respectfully submitted, Recording Secretary H:h~-IRAMinutes 2004\12-16-2004 Spec.