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HomeMy WebLinkAboutOctober 19, 2004HOUSING & REDEVELOPMENT AUTHORITY REGULAR MEETING MINUTES OF OCTOBER 19, 2004 CALL TO ORDER - The Regular Meeting of the Columbia Heights Housing & Redevelopment Authority (HRA) was called to order by Chair, Tammera Ericson at 7:00 p.m., Tuesday, October 19, 2004, in the Parkview Villa Community Room B, 965 40th Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Tammera Ericson, Bruce Nawrocki, Bobby Williams, Dennis Ecklund Jr., Patricia Jindra, and Bruce Kelzenberg PLEDGE OF ALLEGIANCE CONSENT AGENDA Approval of Minutes MOTION by Nawrocki, second by Williams, to approve the minutes from July 20, 2004, regular meeting as presented in writing. All ayes. Motion Carried. REPORT OF MANAGEMENT COMPANY Welke passed out a Management Survey that was requested by Commissioner Nawrockd at the last HRA meeting. She referred to pictures displayed on the wall of the rehab done to the apartments on the 9tn floor. Welke stated the Police Department will be shutting down the proxy card entrance system next week for a short period of time to deactivate the un-used proxy cards and activate the new ones issued to residents. In July there were 8police calls, in August there were 5 calls, and in September there were 12 calls. Ecklund asked why the cost of replacing proximity cards is going up. Welke stated she did not know why, that is what the Police Department quoted her, but will check into it. Nawrocki asked of the list of problems, which is not done yet. kVelke stated #1, #3, #6, #7, #10, #14, #15, and #16. Terry Bush, Maintenance man stated staff found ceiling tiles with water stains, removed the tiles and found mold growing on the panels and down the inside of the walls. After removing the wall tiles they discovered many holes in the walls used to patch them and copper piping with electrical wires wrapped around them, which is causing the moisture problems and is not up to state code. An electrician was called to make an analysis of the situation and found corrosion on grounding wires that were wrapped around the copper pipes, and looked at all appliances on the 9th floor to see if there was anything that could be causing the electrical problem to the hot water source, but found nothing. Staff will obtain bids to fix the problem. Nawrocki asked if they found any problems on other floors. Bush stated they haven't investigated any other floors yet, but will be doing so. Ericson asked under Customer Service Improvements #1, what is the status. Welke stated she met with both Ecklund and Jindra to discuss tenant issues and felt they have come to some good determinations. Nawrocki asked how staff is handling receiving packages and wanted clarification of the Comments Parkview Villa Period 2 documents. Welke stated per the HRA, staff is continuing to Housing & Redevelopment Authority Minutes October 19, 2004 Page 2 of 4 receive packages in the office until a policy can be written up and the document in the packet is a copy of the survey the HRA requested at the last meeting. Nawrocki asked to see the results of the under 80%problems from the survey. Welke stated she did not have them with her but could meet with him or provide a copy of the report. 0 'Donnell stated the survey's are distributed by staff and an action plan is developed for anything under 80%, normally those sheets are attached to the survey results and stated he would see that information gets to the board. Williams asked Welke if she felt it is getting more comfortable for residents at Parkview. Welke said yes, it has taken time but does see some good responses from residents. RESIDENT COUNCIL MINUTES dindra stated the resident council meetings seem to be running more smoothly and residents are willing to speak at meetings and work together. CITIZENS FORUM Barb Camp, Unit 608, asked if there is any truth to the roomer that the City is looking into selling the North building. Ericson stated at one point Anoka County was interested in purchasing the building, but we haven't heard anymore from them and if the City did sell the building it would remain a senior/handicap/disabled adult subsidized building, therefore not effecting the residents of the building. ITEMS FOR CONSIDERATION Resolution 2004-04, Aporovim, the 2005 Public Housing Agency Plan (PHA) Nagel stated the Public Housing Agency Plan (PHA) is a required report for HUD that the HRA is responsible for submitting each year. The figures in the 2005 Plan are for more Apartment Modernizations in the North building. Staff has received the okay to begin the 8th floor modernization from HUD. There are the required HUD forms attached to the PHA plan for review that are submitted at the same time. Once the plan is approved and submitted both electronically and manually to HUD it will take approximately 2 months for approval, prior to any use of the funds. Williams asked how long would it take to get all the floors done. Nagel stated it would be approximately until the year 2010. Williams asked if there was anyway to speed up the reimbursement process if the City would pay for the improvements ahead of time and get reimbursed later. Nagel stated HUD would not allow that and stated when he started the Capital Improvement funds were at $130,000 and today they are at $90,000. Ecklund asked if the $24,000 mentioned at an earlier meeting to.fix the plumbing on the 9th jToor would effect the modernization on the 8th floor. Nagel stated it would and that the lowest bid received so far is at $48, O00 for the plumbing. Motion by Kelzenberg, second by Jindra, to close the Public Hearing. All ayes. Motion Carried. Homing & Redevelopment Authority Minutes October 19, 2004 Page 3 of 4 Motion by Kelzenberg, second by Jindra, to waive the reading of Resolution 2004-04, there being an ample amount of copies available to the public. All ayes. Motion Carried. Motion by Kelzenberg, second by Jindra, to Adopt Resolution 2004-04, a Resolution confirming approval of the 2005 Public Housing Agency certifications of compliance with the PHA plans and related regulations, subject to the signing of authorized County Official on the Certification form. All ayes. Motion Carried. Snowplowing Service for 2004-2005 Welke stated staff obtained three bids for snow removal. Bids were received from MGS, T & D and Ashland, with MGS coming in as the lowest bidder. Therefore, staff is recommending approving MGS again this year. Nawrocki questioned why she felt MGS was the lower bidder. Welke stated that when you look at the overall contract, which includes the costs for 4" of snow removal or more and the costs for salt~sand and heavy equipment they came out the cheapest. Nawrocki asked what figures do they have to determine that we would use the 4" of snow removal or more this winter. Denny O'Donnell, from Walker stated with this type of agreement you can never predict what the season cost will be. Ericson stated if you look at the costs of bobcats, MGS bid $60/hour and Ashland bid $130/hour, which is quite a savings. Resident, Renie Sufika, Unit 102, stated she felt MGS didn't do a very good job. There wasn't enough sand and salt put down in the front of the building. Ecklund stated, residents were spoiled by Bill Gault the Crest View Maintenance man, that gave special attention to issues such as this. Welke stated that when she took over in February, she called MGS and tom them the snow removal services they provided at Parkview Villa was not expectable, and they corrected the issues immediately. Motion by Kelzenberg, second by Jindra, to approve the contract for snow removal service to cover the year 2004-2005, to MGS Professional Building Maintenance Services, Inc.; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. All ayes. Motion Carried. Ericson requested Welke monitor snow removal by the front entrance this winter. Welke agreed. Architectural Services Agreement Nagel stated this agreement is approving the 8th floor Apartment Modernization Project Nawrocki asked why we did not get competitive bids for the work and felt the agreement should read the same as the motion; not to exceed $7,000. Nagel stated they did not as BWBR bid the same amount as Phase I (the 9th floor). Nagel stated we could change the agreement to read not to exceed the $7,000 if the board wishes to. Housing & Redevelopment Authority Minutes October 19, 2004 Page 4 of 4 Ecklund stated he heard only good things from residents of the 9thjToor, other than they would like to see a little better quality medicine cabinet. Nagel agreed to check into this matter. MOTION by Kelzenberg, second by Williams, to authorize staffto sign an Architectural Services Agreement with BWBR Architects for an amount not to exceed $7,000 for Parkview Villa North Apartment Modernization Project, Phase II, amending the wording in the agreement, under Compensation to read NOT TO EXCEED $7,000. All ayes. Motion Carried. Parkview Villa North Apartment Modernization Phase II Approval Nagel stated this item is to approve Phase II of the 8tn floor Apartment MOdernization at Parkview Villa using Capital Improvement Funds and authorizes staff to go out for bids for the work to be preformed. Jindra stated we should get the pipes fixed before we start another floor. The boardmembers agreed. Motion by Kelzenberg, second by Williams, to approve Phase II of Parkview Villa North Apartment Modernization Project and authorize staff to obtain bids for the project. All ayes. Motion Carried. Other Business Nawrocki stated this issue does not pertain to this body, but wanted it passed along by staff to Streetar that he did not understand why we have to have a special EDA meeting before city council on Monday night as we just cancelled the EDA meeting for tonight because of no items for the agenda. He also stated he will be asking a lot of questions and does not want to be told to stop talking until he is finished with everything he has to say about the TIF documents on Monday night. Ericson stated he should bring up his issues with the President of the ED/I, Don Murzyn, Jr. not this body. ADJOURNMENT Chair, Ericson, adjourned the meeting at 8:12 p.m. Respectfully submitted, Cheryl Bakken Recording Secretary H:2-IRAMinutes 2004\10-19-2004