HomeMy WebLinkAboutOctober 19, 2004HOUSING & REDEVELOPMENT AUTHORITY
REGULAR MEETING MINUTES OF OCTOBER 19, 2004
CALL TO ORDER - The Regular Meeting of the Columbia Heights Housing & Redevelopment
Authority (HRA) was called to order by Chair, Tammera Ericson at 7:00 p.m., Tuesday, October
19, 2004, in the Parkview Villa Community Room B, 965 40th Avenue NE, Columbia Heights,
Minnesota.
ROLL CALL
Commission Members Present:
Tammera Ericson, Bruce Nawrocki, Bobby Williams,
Dennis Ecklund Jr., Patricia Jindra, and Bruce Kelzenberg
PLEDGE OF ALLEGIANCE
CONSENT AGENDA
Approval of Minutes
MOTION by Nawrocki, second by Williams, to approve the minutes from July 20, 2004, regular
meeting as presented in writing. All ayes. Motion Carried.
REPORT OF MANAGEMENT COMPANY
Welke passed out a Management Survey that was requested by Commissioner Nawrockd at the
last HRA meeting. She referred to pictures displayed on the wall of the rehab done to the
apartments on the 9tn floor. Welke stated the Police Department will be shutting down the proxy
card entrance system next week for a short period of time to deactivate the un-used proxy cards
and activate the new ones issued to residents. In July there were 8police calls, in August there
were 5 calls, and in September there were 12 calls.
Ecklund asked why the cost of replacing proximity cards is going up. Welke stated she did not
know why, that is what the Police Department quoted her, but will check into it.
Nawrocki asked of the list of problems, which is not done yet. kVelke stated #1, #3, #6, #7, #10,
#14, #15, and #16.
Terry Bush, Maintenance man stated staff found ceiling tiles with water stains, removed the tiles
and found mold growing on the panels and down the inside of the walls. After removing the wall
tiles they discovered many holes in the walls used to patch them and copper piping with
electrical wires wrapped around them, which is causing the moisture problems and is not up to
state code. An electrician was called to make an analysis of the situation and found corrosion on
grounding wires that were wrapped around the copper pipes, and looked at all appliances on the
9th floor to see if there was anything that could be causing the electrical problem to the hot water
source, but found nothing. Staff will obtain bids to fix the problem. Nawrocki asked if they
found any problems on other floors. Bush stated they haven't investigated any other floors yet,
but will be doing so.
Ericson asked under Customer Service Improvements #1, what is the status. Welke stated she
met with both Ecklund and Jindra to discuss tenant issues and felt they have come to some good
determinations.
Nawrocki asked how staff is handling receiving packages and wanted clarification of the
Comments Parkview Villa Period 2 documents. Welke stated per the HRA, staff is continuing to
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October 19, 2004
Page 2 of 4
receive packages in the office until a policy can be written up and the document in the packet is a
copy of the survey the HRA requested at the last meeting. Nawrocki asked to see the results of
the under 80%problems from the survey. Welke stated she did not have them with her but could
meet with him or provide a copy of the report. 0 'Donnell stated the survey's are distributed by
staff and an action plan is developed for anything under 80%, normally those sheets are attached
to the survey results and stated he would see that information gets to the board.
Williams asked Welke if she felt it is getting more comfortable for residents at Parkview. Welke
said yes, it has taken time but does see some good responses from residents.
RESIDENT COUNCIL MINUTES
dindra stated the resident council meetings seem to be running more smoothly and residents are
willing to speak at meetings and work together.
CITIZENS FORUM
Barb Camp, Unit 608, asked if there is any truth to the roomer that the City is looking into
selling the North building. Ericson stated at one point Anoka County was interested in
purchasing the building, but we haven't heard anymore from them and if the City did sell the
building it would remain a senior/handicap/disabled adult subsidized building, therefore not
effecting the residents of the building.
ITEMS FOR CONSIDERATION
Resolution 2004-04, Aporovim, the 2005 Public Housing Agency Plan (PHA)
Nagel stated the Public Housing Agency Plan (PHA) is a required report for HUD that the HRA
is responsible for submitting each year. The figures in the 2005 Plan are for more Apartment
Modernizations in the North building. Staff has received the okay to begin the 8th floor
modernization from HUD. There are the required HUD forms attached to the PHA plan for
review that are submitted at the same time. Once the plan is approved and submitted both
electronically and manually to HUD it will take approximately 2 months for approval, prior to
any use of the funds.
Williams asked how long would it take to get all the floors done. Nagel stated it would be
approximately until the year 2010. Williams asked if there was anyway to speed up the
reimbursement process if the City would pay for the improvements ahead of time and get
reimbursed later. Nagel stated HUD would not allow that and stated when he started the
Capital Improvement funds were at $130,000 and today they are at $90,000.
Ecklund asked if the $24,000 mentioned at an earlier meeting to.fix the plumbing on the 9th jToor
would effect the modernization on the 8th floor. Nagel stated it would and that the lowest bid
received so far is at $48, O00 for the plumbing.
Motion by Kelzenberg, second by Jindra, to close the Public Hearing. All ayes. Motion
Carried.
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October 19, 2004
Page 3 of 4
Motion by Kelzenberg, second by Jindra, to waive the reading of Resolution 2004-04, there
being an ample amount of copies available to the public. All ayes. Motion Carried.
Motion by Kelzenberg, second by Jindra, to Adopt Resolution 2004-04, a Resolution confirming
approval of the 2005 Public Housing Agency certifications of compliance with the PHA plans
and related regulations, subject to the signing of authorized County Official on the Certification
form. All ayes. Motion Carried.
Snowplowing Service for 2004-2005
Welke stated staff obtained three bids for snow removal. Bids were received from MGS, T & D
and Ashland, with MGS coming in as the lowest bidder. Therefore, staff is recommending
approving MGS again this year.
Nawrocki questioned why she felt MGS was the lower bidder. Welke stated that when you look
at the overall contract, which includes the costs for 4" of snow removal or more and the costs
for salt~sand and heavy equipment they came out the cheapest. Nawrocki asked what figures do
they have to determine that we would use the 4" of snow removal or more this winter. Denny
O'Donnell, from Walker stated with this type of agreement you can never predict what the
season cost will be. Ericson stated if you look at the costs of bobcats, MGS bid $60/hour and
Ashland bid $130/hour, which is quite a savings.
Resident, Renie Sufika, Unit 102, stated she felt MGS didn't do a very good job. There wasn't
enough sand and salt put down in the front of the building. Ecklund stated, residents were
spoiled by Bill Gault the Crest View Maintenance man, that gave special attention to issues such
as this. Welke stated that when she took over in February, she called MGS and tom them the
snow removal services they provided at Parkview Villa was not expectable, and they corrected
the issues immediately.
Motion by Kelzenberg, second by Jindra, to approve the contract for snow removal service to
cover the year 2004-2005, to MGS Professional Building Maintenance Services, Inc.; and
furthermore, to authorize the Chair and Executive Director to enter into an agreement for the
same. All ayes. Motion Carried.
Ericson requested Welke monitor snow removal by the front entrance this winter. Welke agreed.
Architectural Services Agreement
Nagel stated this agreement is approving the 8th floor Apartment Modernization Project
Nawrocki asked why we did not get competitive bids for the work and felt the agreement should
read the same as the motion; not to exceed $7,000. Nagel stated they did not as BWBR bid the
same amount as Phase I (the 9th floor). Nagel stated we could change the agreement to read not
to exceed the $7,000 if the board wishes to.
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October 19, 2004
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Ecklund stated he heard only good things from residents of the 9thjToor, other than they would
like to see a little better quality medicine cabinet. Nagel agreed to check into this matter.
MOTION by Kelzenberg, second by Williams, to authorize staffto sign an Architectural
Services Agreement with BWBR Architects for an amount not to exceed $7,000 for Parkview
Villa North Apartment Modernization Project, Phase II, amending the wording in the agreement,
under Compensation to read NOT TO EXCEED $7,000. All ayes. Motion Carried.
Parkview Villa North Apartment Modernization Phase II Approval
Nagel stated this item is to approve Phase II of the 8tn floor Apartment MOdernization at
Parkview Villa using Capital Improvement Funds and authorizes staff to go out for bids for the
work to be preformed.
Jindra stated we should get the pipes fixed before we start another floor. The boardmembers
agreed.
Motion by Kelzenberg, second by Williams, to approve Phase II of Parkview Villa North
Apartment Modernization Project and authorize staff to obtain bids for the project. All ayes.
Motion Carried.
Other Business
Nawrocki stated this issue does not pertain to this body, but wanted it passed along by staff to
Streetar that he did not understand why we have to have a special EDA meeting before city
council on Monday night as we just cancelled the EDA meeting for tonight because of no items
for the agenda. He also stated he will be asking a lot of questions and does not want to be told
to stop talking until he is finished with everything he has to say about the TIF documents on
Monday night. Ericson stated he should bring up his issues with the President of the ED/I, Don
Murzyn, Jr. not this body.
ADJOURNMENT
Chair, Ericson, adjourned the meeting at 8:12 p.m.
Respectfully submitted,
Cheryl Bakken
Recording Secretary
H:2-IRAMinutes 2004\10-19-2004