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HomeMy WebLinkAboutEDA AGN 01-28-03CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E.. Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights.mn, us EDA COMMISSIONMERS Pathcia Jindra Julienne Wyckoff Bruce Nawrocki Bobby Williams Tammera Ericson Bruce Kelzenberg ECONOMIC DEVELOPMENT AUTHORITY January 28, 2003 The following is the Agenda for the regular meeting of the Columbia Heights EConomic Development Authority (EDA) to be held IMMEDIATELY FOLLOWING THE HRA MEETING on Tuesday, January 28, 2003, in Community Room at Parkview Villa, 965 40th Avenue NE, Columbia Heights, MN 55421 The EDA does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its accommodation will be provided to allow individuals with disabilities to participate in all EDA services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the EDA Secretary at 706-3669 to make arrangements (TDD 706-2806) for deaf or hearing impaired only. CALL TO ORDER/ROLL CALL- Walt Fehst PLEDGE OF ALLEGIANCE. OATH OF OFFICE- Walt Fehst ELECTION OF OFFICERS- Walt Fehst, Executive Director a. Annual Election of Officers President Vice President Treasurer Secretary MOTION: Move to nominate and appoint for Vice President; and for Treasurer. for President; for Secretary; CONSENT AGENDA. (These items are considered to be routine by the EDA Board of Commissioners, and will be enacted as part of the Consent Agenda by one motion.) A. Move to adopt the consent agenda items as listed below: 1) Approval of Minutes. a. The Regular Meeting of December 17,2002. 2) Financial Report and Payment of Bills. a. Financial Statement for December, 2002. b. Payment of Bills for December, 2002. MOTION: Move to approve Resolution 2003-01, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the financial statement for December, 2002 and approving payment of bills for the month of December, 2002. THE CITY OF' COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE I~ASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICE5 E~QUAL OPPORTUNITY E~MPLOYER ITEMS FOR CONSIDERATION. 1. Approve Amended Business Revolving Loan Fund Documents MOTION: Move to approve the revisions to the Business Revolving Loan Fund Review Committee Bylaws. ADMINISTRATIVE REPORTS ADJOURNMENT Walter R. Fehst, Executive Director H :~EDA Agenda2003\ 1-28-2003 Clhe mission of t~ Co£um6ia Yfeights (Economic ~Deve[opment a~uthority is to proviaCe financia£ anaC tecfmica£ assistance anaCresources to residentia~ commercia~ anar inaCustria£ interests to promote hea£tft, safety, we[fare, economic aCevefopment anaC reaCevefopment. OATH OF COMMISSIONER OF COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY COLUMBIA HEIGHTS, MINNESOTA I, ., do solemnly swear that I will support the Constitution of the United States and of the State of Minnesota and will faithfully discharge the duties of the office of Commissioner of the Columbia Heights Economic Development Authority, Columbia Heights, Minnesota, according to the law and to the best of my judgment and ability, so help me God. I do further swear that I am, and was at the time of my appointment, a resident of Columbia Heights, Minnesota. (s). Subscribed and sworn to before me this , 2003. (s). day of Notary Public My commission expires: COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: January 28, 2003 AGENDA SECTION: ORIGINATING EXECUTIVE NO: DEPARTMENT: EDA DIRECTOR APPROVAL ITEM: Election of Officers BY: Robert Streetar BY: DATE: January 14, 2003 BACKGROUND: The Bylaws of the Columbia Heights EDA specify in Section 1, Officers (see attached) that the President, Vice-President, Treasurer, and Secretary be elected annually at the annual meeting. The current officers are as follows: President Vice-President Treasurer Secretary Assistant Treasurer Assistant Secretary Bob Ruettimann Pat Jindra Gary L. Peterson Cheryl Bakken William Elrite Randy Schumacher We have attached a Transcript of Proceedings outlining the process for nomination of persons to the various offices. RECOMMENDATION: President, for Treasurer. Move to cast a unanimous ballot nominating and appointing for President, for Secretary, and for Vice RECOMMENDED MOTION: for President; for Secretary, and Move to cast a unanimous ballot nominating and appointing for Vice President; for Treasurer. Attachment EDA ACTION: H:\consent Form2003~Election of Officers-EDA TRANSCRIPT OF PROCEEDINGS FOR ELECTION OF OFFICERS FOR 2003 FOR THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY Commissioner further nominations, upon vote being taken, Commissioner President. The President thereupon assumed the office and presided over the meeting. The regular meeting of the Columbia Heights Economic Development Authority (EDA) was called to order on Tuesday, January 28, 2003. Election of officers. The Executive Director stated that the order of business was election of officers. nominated Commissioner as President. There being no was elected Commissioner Commissioner then nominated Commissioner as Vice President. There being no further nominations, upon vote being taken, was elected Vice President. Commissioner then nominated as Secretary. There being no further nominations, upon vote being taken, Commissioner was elected Secretary. Commissioner then nominated Commissioner Treasurer. There being no further nominations, upon vote being was elected Treasurer. as taken, Commissioner l{:if:or~rls'~oath of office tranP~c COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) REGULAR MEETING MINUTES OF DECEMBER 17, 2002 CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development Authority (EDA) was called to order by President Ruettimann at 6:04 p.m., Tuesday, December 17, 2002, at Jax's Restaurant in Minneapolis, MN ROLL CALL Commission Members Present: Robert Ruettimann, Patricia Jindra, Marlaine Szurek, Gary Peterson, Julienne Wyckoff, Bobby Williams and Bruce Nawrocki Commission Members Absent: Staff Present: Walt Fehst, Executive Director Bob Streetar, Deputy Executive Director Randy Schumacher, Community Development Assistant Cheryl Bakken, Secretary Mark Nagel, Housing Assistant CONSENT AGENDA Approval of Minutes Move to adopt the minutes of the November 19, 2002, regular meeting as presented in writing. Financial Report and Payment of Bills Move to approve Resolution 2002-20, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the financial statements for November, 2002 and approving payment of bills for November, 2002. MOTION by Nawrocki, second by Peterson, to adopt the consent agenda items as listed with the amendment to the minutes as follows: Page 3, last paragraph add: Nawrocki stated he is apposed to selling Parkview Villa North or South. ADMINISTRATIVE REPORTS Schumacher stated the two single-family homes at 3 718 and 3 722 Central Avenue are being demolished this week for redevelopment. The Conoco Station at 3955 University Avenue that the City is purchasing has a closing date of this Thursday, December 19, 2002. The property met all EPA requirements, which relieves the City from any liability for ground contamination on the site. The Beecrofl building at 3710 Central Avenue that the City is purchasing has a closing date set for the first week in January, 2003. Nawrocki stated that in the Community Development report staff is requesting the January EDA meeting be changed from the 22 to the 28th due to Martin Luthern King Day on the 21~t and actually the 21~t is a Tuesday. MOTION by Nawrocki, second by Wyckoff, to move the January EDA meeting from the 21st to the 28~h. All ayes. Motion Carried. ADJOURNMENT President, Ruettimann, adjourned the meeting at 6:15 p.m. Respectfully submitted, Cheryl Bakken Recording Secretary H:~EDAminutes2002\ 12-17-2002 LU c] Z W II II COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: January 28, 2003 AGENDA SECTION: Consent Agenda ORIGINATING EXECUTIVE NO: DEPARTMENT: EDA DIRECTOR APPROVAL ITEM: Financial Report and Payment of Bills BY: Bob Streetar BY: DATE: January 14, 2003 BACKGROUND: The bound Financial Report for December 1, 2002 Check Listing (green sheets), and draft Resolution 2003-01 are attached for review. The enclosed Financial Report lists the Revenue Guideline (pink sheets), the Expenditure Guideline (yellow sheets), Expenditure Guideline with Detail (white sheets), and Balance Sheet (blue sheets), for each fund and department. The report covers the activity in the calendar (fiscal) year from January 1 through December 31, 2002. The Check History shows each fund with an expenditure history during the month of December, 2002. The total disbursements by fund are shown at the top of the listing. RECOMMENDATION: Staffwill be available to answer specific questions. If the report is satisfactorily complete, we recommend the Board take affirmative action to receive the Financial Report and approve the payment of bills. RECOMMENDED MOTION: Move to approve Resolution 2003-01, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the Financial Statement for December, 2002 and Payment of Bills for the month of December, 2002. EDA ACTION: H: \Consent 2 0 0 3 \DecemberFinRep2 0 0 2 EDA RESOLUTION 2003-01 RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) APPROVING THE FINANCIAL STATEMENT FOR DECEMBER, 2002 AND PAYMENT OF BILLS FOR THE MONTH OF DECEMBER, 2002. WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the month of December, 2002 and the list of bills for the month of December, 2002 are attached hereto and made a part of this resolution; and WHEREAS, the EDA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW,THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Economic Development Authority. Passed this __ day of ,2003. MOTION BY: SECONDED BY: AYES: NAYS: President Attest by: Cheryl Bakken, Secretary H:~Resolutions2003\EDA2003 -01 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting off January 28, 2002 AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE NO: I DEPARTMENT: EDA DIRECTOR APPROVAL ITEM: Approve Business Revolving Loan Fund BY: Mark Nagel l~//~ / BY: Loan Review Committee Bylaw DATE: January 14, Revisions BACKGROUND: With the start of the BRLF on January 2na, staff reviewed the present Bylaws completed in April, 2002 and are suggesting a few minor revisions: (1) Changing the date for the annual meeting to January each year; (2) Three Committee members for a quorum, instead of just two; and (3) wording changes in Section 10 on Committee Functions. These revisions should make it easier for the Committee to do its work. The Committee will meet to establish officers at the same time its first BRLF loan application is received for consideration. There are no changes to the rest of the BRLF materials, including the BRLF Plan, Participation Agreement, Guidelines, and Application Form. RECOMMENDATION: Staff recommends approval of the BRLF Loan Review Committee Bylaw revisions. RECOMMENDED MOTION: Move to approve the revisions to the BRLF Loan Review Committee Bylaw revisions. Attachments EDA ACTION: BRLF2003\BRLF Bylaw Revisions ECONOMIC DEVELOPMENT AUTHORITY (EDA) OF COLUMBIA HEIGHTS, MN BUSINESS REVOLVING LOAN FUND LOAN REVIEW COMMITTEE BYLAWS Updated 1-21-2002 Upda:¢d 4-8-2002 Section 1. Name of Committee: The name of the committee shall be the "Business Revolving Loan Fund Loan Review Committee (BRLF Loan Review Committee). Hereinafter referred to as the "Committee". Section 2. Office of the Committee: The Committee shall have its office at the Economic Development Authority (EDA) office at 590 40th Avenue N.E., Columbia Heights, MN. Section 3. Powers of the Committee: The powers of the Committee shall be limited to review of applications for BRLF program loans and the making of recommendations to the EDA Board of Commissioners on which loan applicants should be granted loans under the BRLF program and in what priority. Also, see Section 10. Section 4. Members of the Committee: There shall be five members of the Committee. Members shall be appointed by the EDA Board of Commissioners. Three at large members to be appointed who have financial expertise and are either residents, or business persons, in the City of Columbia Heights. One member shall be appointed from the EDA Board of Commissioners and one member from the City Council. All Committee members shall serve at the pleasure of the EDA Board of Commissioners. Section 5. Vacancies on Committee: Vacancies due to resignations, non-reappointment to the EDA Board, or non-re-election to City Council position shall be filled by .... :-' ..... appointment by the EDA Board of Commissioners. Section 6. Removal: Committee members may be removed from the Committee by the EDA Board of Commissioners for just cause (e.g. nonattendance at Committee meetings). Section 7. Officers: A Chair and Vice Chair shall be elected initially at the first meeting of the Committee. Then annually in M-ay- Janua~_ of each year (or the first meeting [ thereafter if no meeting is held in-May January_) a Chair and Vice Chair shall be I elected. The EDA shall provide a staff person to record the minutes of the meeting and maintain records for the Committee. Section 8. Meetine Dates/Places/Coordination: The Committee will meet as often as necessary to perform the functions of the Committee. The Community Development Director or his/her designee shall coordinate the dates, times and places for the meetings with the Chair of the Committee. Committee meeting notices are to be mailed by the EDA office to the home or office address of the Committee member at least three (3) days prior to the meeting time. Section 9. Quorum for Meetings: Twc~ Three (3) Committee members shall constitute a I quorum for conducting business of the Committee. When a quorum is in attendance, action may be taken by the majority of the Committee members present. Section 10. Committee Functions: BRLF loan applications received from the participating] banks will be received by the EDA staff, which will review applications based on the priorities as listed in thc BRLF Policy. Thc Committee will insure that applications received are for conforming uses and meet design guidelines. These applications will be furnished to thc Committee for review and development of a recommendation to thc EDA Board of Commissioners as to which applications shall be funded based on thc criteria in thc BRLF Policy. Section 11. Amendments: These Bylaws may be amended by motion at a meeting of thc Committee with the approval of at least a majority of the Committee members in office at any time. The Bylaws and any subsequent changes, must be approved by the EDA Board of Commissioners before they become effective. Adopted By: Date Adopted: Economic Development Authority BRLF Loan Review Committee Recording Secretary TO: FROM: DATE: SUBJECT: EDA and HRA Commissioners Robert Streetar, Community Development Director Mark Nagel, Housing Assistant Randy Schumacher, Community Development Assistant January 13,2003 Community Development Monthly Update The purpose of this monthly report is to provide EDA and HRA Commissioners with a comprehensive update on the City's community development goals and activities. The City Council established the following community development goals in January of 2002. 1. Redevelop Industrial Park 2. Evaluate development of Lominanki Park 3.40th and University Redevelopment 4. Evaluate Options for Parkview Villa North 5. Improve the Housing Stock 6. Increase Tax Base 7.37th and Central Redevelopment 8.39th and Central Redevelopment 9. Promote Columbia Heights 10.40th and Jackson to Van Buren Redevelopment 10. (tie)4201 Central Redevelopment Industrial Park Redevelopment Staff is working with United Properties and the planning firm of Hoisington Koegler to put together two redevelopment scenarios for the Council to review in March 2003. In addition, the Industrial Redevelopment Plan will incorporate the Huset Park study, so redevelopment and park plans are integrated and complement each other. 40th and University The City now owns the gas station located at this site. Staff is preparing to demolish the station to prepare for redevelopment. Staff has contacted a number of developers to let them know about this redevelopment opportunity. This site is approximately 1 acre is size. United Properties, Inc. has indicated possible uses for the site include a fast food restaurant, day care or a bank. Evaluate Options for the disposition of Parkview Villa North The following parties have expressed an interest in possibly replacing Columbia Heights as owner and manager of PWN, they are the Metro Council, the Crestview Corporation and Common Bond Communities, Inc. Improving Housing Stock Home Improvement Fair The "Rising to New Heights" group has taken the lead on moving this project forward. Staff met with Jo Ann Student, Bruce Nedegaard and Mickey Rooney to discuss preliminary details. The Home Improvement Fair is scheduled for April 10, Sunday at the Columbia Heights Senior High School. The intent of the fair is to increase and maintain the quality of housing by bringing together residents and local contractors, builders, remodelers, architects, and lenders to facilitate home improvements. Habitat for Humanity Staff met with Habitat for Humanity on January 8, 2003 to complete the remainder of the paperwork to finalize the terms of the Development Agreement and close the project. Greater Metropolitan Housing Corporation (GMHC) Housing Resource Center The agreement between the EDA and GMHC is approved through 2003. achievements for 2002 are as follows: Program Program Rehab Incentive Program Fix Up Fund Construction Consultations Construction Inspections Construction Scopes Home Improvement info Requests Rental/Energy Information Assistance Refinance Assistance Total Households Served Investment 8 $14,657 4 $74,983 33 N/a 17 N/a 7 N/a 67 N/a 2 N/a 2 N/a 140 $89,640 Center for Energy and the Enviroment (CEE) Program achievements for 2002 are as follows: Program Fix Up Fund Community Fix Up Fund Rental Rehabilitation Loan Total Households Served Investment 1 $22,299 19 $294,13O ! $5,5oo 21 $321,929 Discount Loan Program There are about 20% of the funds remaining to be committed through CRR/CEE. Therefore, a request was made to MHFA to extend the program past the deadline of December 31, 2002. They have approved the request and the program will continue until all of the funds are expended. This is good news, because for each loan dollar expended, another $8 in private funds, are put toward home improvement projects. CRPJCEE is working on a mailing to homeowners to advise them on the availability of these funds (a special thank you to the Fire Department for their help). This has been 2 the most popular of housing rehab programs offered in the City. Unfortunately, MHFA is out of Rehab Loan Funds until September 2003, so there is little chance the program can continue after the remaining funds run out. City Council will consider the extension of the agreement to allow this program to continue at their January 27, 2003 meeting. Rental Rehab, Rental Energy Loan Programs The Rental Rehab and Home Energy Loan Programs, administered by CRR/CEE, have not had much activity. These are the only two programs that MHFA has aimed directly at improving rental housing here in Columbia Heights. Together with CRR/CEE, the staff has been working on increasing the use of theses programs by Columbia Heights landlords. First, a mailing was sent to each rental property owner in the City advising them of the availability of rental rehab dollars and second, a presentation will be made to the Rental Property Owners in February. A Cable TV program is in the works for next spring. Increase Tax Base Business Revolving Loan Fund The Depository Services Agreement has been signed by U. S. Bank. All that remains is transferring funds into the account to activate it. The BRLF is now available to Columbia Heights business owners. Staff will work with the Columbia Heights branch of U.S. Bank to market the availability of the BRLF to business owners. 37th and Central The owner of Puerta Vallarta has hired an architect that has prepared a redevelopment proposal for the area along Central Avenue, north of the Olive Tree, and South of Bobby and Steres. The preliminary proposal includes a 3-story building with 13,000 square feet of retail on the first floor, and 22 units of market-rate rental housing on the second and third floors. The rental units are 1, 2 and 3 bedrooms and rents start at $900 a month and run to $1,500 a month. Staff expects to bring this project to the City Council at a worksession for review and comment by March 15. 39th and Central The Nath Company contacted the City to inquire about redevelopment plans. Nath, the owner of the Burger King, has indicated they may want to move from their current location to the vacant Hardies on Central just south of 1-694. Nath is having an appraisal completed on the Burger King, which ought to give the City a good idea of the possible purchase price. If the City purchased the Burger King, this would greatly facilitate the redevelopment of this property. Promote Columbia Heights Design Guidelines Task Force On January 22, the City held a public workshop for residents and businesses to provide an opportunity to share comments regarding the community's image and appearance, specifically the design guidelines being development for Central Avenue. Staff will provide a summary of this meeting at the January 28~h meeting. Additional Community Development Activity Kmart Mr. Herringer has expressed an interest in the possible redevelopment of the Kmart property. He met with Mr. Nedegaard to discuss a proposal to build approximately 160 units of market rate housing on the site. Mr. Herringer liked the proposal. Mr. Herringer is pursuing the buy-out of the other owner, which would give Mr. Herringer total control of the site. 4607 Tyler Street Staff is receiving proposals from the following parties interested in purchasing the four- plex at 4607 Tyler Street. They are Agape New Life Ministries, Minnesota Housing Resources and Suburban Affordable Housing. Staff intends to make a recommendation regarding the sale of the property at the February 19 EDA meeting. Columbia Heights Business Center The assignation agreement of the Columbia Heights Business Center parking ramp to the new owners, Best & Hempel, LLC, has been signed by both parties. The new owners were able to extend the leases of two of the major tenants in the building, which is a positive given depressed commercial real estate market. They are also planning interior renovations to the building. On January 6th, staff met with the owners to work on a maintenance and repair schedule for the parking ramp, which needs partial concrete repairs, joint sealant replacement, and a waterproof membrane. Currently, it appears the estimated costs are in the range of $250,000. A schedule will be ready for consideration by March 1, 2003, as per the Agreement. Columbia Park Medical Group Staff with the help of the City Attorney, negotiated a draft of a new 10-year lease agreement to the Columbia Park Medical Group for the City owned parking ramp behind their building. Successful renegotiation of this agreement will mean this local business community will remain and hopefully, expand in Columbia Heights for at least the next decade. City Council will consider the Agreement at their January 27, 2003 meeting. Parkview Villa North Re-Roofing Project The repairs have been made between the North and South buildings. The sheet metal workers are nearing the halfway point despite the cold temperatures and the February completion date seems firm. Development Goal Setting Session At a Council work session in February, staff will update the Council regarding redevelopment goals established by the Council in January of 2002, as well as the redevelopment goals staff suggests the Council pursue for the next 18 months. Staff will be suggesting the Council pursue the following redevelopment goals for the next 18 months. In order of priority, they are the redevelopment of: 1. The Industrial Park Established by the Council in January 2002 as the highest redevelopment priority. 2. The northwest corner of 37th Avenue and Central Avenue Established by the Council in January 2002 as a redevelopment priority. A developer is proposing a development that would include retail and market rate housing. 3. The northeast corner of 39th Avenue and Central Avenue (Mady's) Established by the Council in January 2002 as a redevelopment priority. 4. The southwest and southeast corners of 40th Avenue and University Avenue Established by the Council in January 2002 as a redevelopment priority. In addition to the redevelopment of southeast corner, staff suggests redeveloping the southwest corner also. 5. The northwest corner of 37th Avenue and Stinson Boulevard This is a new goal staff believes represents a good redevelopment opportunity. There are current vacancies in the smaller strip mall, the buildings are blighted, and this site is a gateway to the City. In addition, while there is nothing definitive, the Kmart site may turn into a redevelopment opportunity. o .o_ 't- ECONOMIC DEVELOPMENT AUTHORITY (EDA) EDA MEETING SCHEDULE FOR 2003 DATE JANUARY 28, 2003 FEBRUARY 18, 2003 MARCH 18, 2003 APRIL 15, 2003 MAY 20, 2003 JUNE 17, 2003 JULY 15, 2003 AUGUST 19, 2003 SEPTEMBER 16, 2003 OCTOBER 21, 2003 NOVEMBER 18, 2003 DECEMBER 16, 2003 PLACE TIME PARKVlEW VILLA FOLLOWING HRA MTG. CITY HALL-CONF. ROOM 1 6:30 P.M. CITY HALL-CONF. ROOM 1 6:30 P.M. PARKVIEW VILLA FOLLOWING HRA MTG. CITY HALL-CONF. ROOM 1 6:30 P.M. CITY HALL-CONF.ROOM 1 6:30 P.M. PARKVIEW VILLA FOLLOWING HRA MTG. CITY HALL-CONF. ROOM 1 6:30 P.M. CITY HALL-CONF.ROOM 1 6:30 P.M. PARKVlEW VILLA FOLLOWING HRA MTG. CITY HALL-CONF.ROOM 1 6:30 P.M. CITY HALL-CONF. ROOM I 6:30 P.M. If you have any questions, please feel free to contact Cher Bakken at (763) 706-3669. H:\EDA Misc.~003 Mtg Schedule AMENDED AND RESTATED BYLAWS OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY ARTICLE I - THE AUTHORITY Section 1. NAME OF AUTHORITY. The name of the Authority is the "Columbia Heights Economic Development Authority." Section 2. OFFICE OF AUTHORITY. The offices of the Authority are at City Hall in the City of Columbia Heights, Minnesota. The Authority may hold its meetings at such other place or places as it designates by resolution. Section 3. COMMISSIONERS. The Authority is governed by seven commissioners appointed in the manner prescribed by City Council Resolution No. 96-01, as amended (Enabling Resolution) and Minnesota Statutes, Sections 469.090 to 469.1081 (Act). Section 4. OFFICIAL SEAL. The Author/ty shall have an official seal, which shall be in the form of a circle and shall bear the name of the Authority and the year of its organization. ARTICLE II - OFFICERS Section 1. OFFICERS. The officers of the Authority are the President, the Vice-President, the Secretary, the Treasurer and the Assistant Treasurer. The President, Vice President, Treasurer and Secretary shall be elected annually. The Assistant Treasurer shall be elected at the organizational meeting of the Authority and shall serve until another person is elected by action of the Authority. No commissfoner may serve as President and Vice President at the same time. The offices of Secretary and Assistant Treasurer need not be held by a commissioner. Section 2. PRESIDENT. The President presides at meetings of the Authority. Except as otherwise authorized by resolution of the Authority, the President signs contracts, deeds and other instruments made by the Authority. At each meeting, the President may submit recommendations and information concerning the business, affairs and policies of the Authority. At the annual meeting, the President must submit to the Authority a report summarizing the activities and programs of the Authority for the past year and containing the President's recommendations for Authority activities for the ensuing year. Section 3. VICE-PRESIDENT. The Vice-President performs the duties of the President in the absence or incapacity of the President; and in case of the disability or absence of the President, or in the case of a vacancy in the office of President, the Vice-President performs the duties of the President until a successor has been appointed and qualifies. Section 4. SECRETARY. The Secretary performs the duties of a secretary for the Authority. SJB98563 CL162 - 13 Section 5. TREASURER. The Treasurer has the duties given by the Act. Section 6. EXECUTIVE DIRECTOR. The Columbia Heights City Manager is the Executive Director of the Authority and has general supervision over the administration of its business and affairs subject to the direction of the Authority and signs contracts, deeds and other instruments made by the Authority. The Executive Director is responsible for the management of the projects and general affairs of Authority under the direction of the Commissioners. Section 7. OTHER ADMINISTRATIVE OFFICERS. Subdivision 1. Assistant Secretary. The Authority may designate an assistant to the Secretary to keep the records of the Authority, record the meetings of the Authority in a journal of proceedings to be kept for that purpose and to perform the duties of secretary under the direction of the Secretary. The assistant must keep in safe custody the seal of the Authority and may affix the seal to contracts and instruments authorized by the Authority. Subd. 2. Assistant Treasurer. The Assistant Treasurer of the Authority has custody of funds of the Authority. The Assistant Treasurer must deposit the funds in the name of the Authority in a bank or banks selected by the Authority. The Executive Director and the Assistant Treasurer must sign orders and checks for the payment of money and pay out and disburse such monies under the direction of the Authority. Except as otherwise authorized by resolution of the Authority, orders and checks must also be countersigned by the President. The Assistant Treasurer must keep regular books of accounts showing Authority receipts and expenditures and render to the Authority, at the annual meeting (and when requested by the Authority), an account of the financial condition of the Authority. Subd. 3. Deputy Executive Director. The Columbia Heights Community Development Director is the Deputy Executive Director and performs such duties and services as specified by the Executive Director, subject to direction of the Authority. In the absence or incapacity of the Executive Director, the Deputy Executive Director may sign contracts, deeds and other instruments made by the Authority. Section 8. COMBINING ADMINISTRATWE OFFICES. Administrative offices may be combined. Section 9. ADDITIONAL DUTIES. The officers of the Authority perform other duties and functions as may from time to time be required by the Authority, these bylaws or the rules and regulations of the Authority. Section 10. VACANCIES. If the office of President, Vice-President, Treasurer, Assistant Treasurer or Secretary becomes vacant, pursuant to Minnesota Statutes 351.02 or by other provisions of law, the Authority must elect a successor at the next regular meeting or at a special meeting called for that purpose. The successor serves for the unexpired term of the office. SJB98563 CL162-13 2 ARTICLE III - MEETINGS Section 1. REGULAR MEETINGS. Monthly meetings will be held on the third, Tuesday of the month at 6:30 p.m. at City Hall, with the exception of the months of January, April, July and October, where the meetings will be held in conjunction with the HRA at Parkview Villa and starting immediately following the HRA meeting. If that date is a legal holiday, in which case the meeting will be held on the next succeeding business day. In the event the date/time/meeting place of a particular meeting must be changed, the Executive Director may make such change deemed necessary by notifying all Commissioners of the revised meeting time and date in accordance with the procedures for a special meeting. Section 3. SPECIAL MEETINGS. Special meetings of the Board of Commissioners may be called by the President, two members of the Board of Commissioners, or the Executive Director for the purpose of transacting any business designated in the call. The call (including location of meeting) for a special meeting must be delivered to Commissioners at least two days before the meeting, and notice of the meeting must be posted in the Authority's offices at least three days before the meeting. At a special meeting, no business may be considered other than designated in the call, but if all the members of the Authority are present at a special meeting any business may be transacted at such special meeting by unanimous vote. Section 4. QUORUM. The powers of the Authority are vested in the commissioners in office fi.om time to time. Four commissioners constitute a quorum for the purpose of conducting business, but a smaller number may adjourn from time to time until a quorum is present, and when a quorum is not present, a smaller number may adjourn the meeting. Section 5. ORDER OF BUSINESS. The following is the order of business at regular 'meetings of the Authority. 2. 3. 4. 5. 6. Roll call. Approval of minutes of the previous meeting. Management Report. Consent. All other items. Adjournment. Section 6. RESOLUTIONS: CONDUCT. Upon direction of the President, or the motion by two members of the Board of Commissioners, resolutions must be in writing and placed in the journal of the proceedings of the Authority. The meeting will be conducted in accordance with Roberts Rules of Order, Revised. Section 7. MANNER OF VOTING. Voting on questions coming before the Authority must be entered in the minutes of the meeting. When a quorum is in attendance, action may be taken by the Authority upon a vote of the majority of the commissioners. SJB98563 CL162-13 ARTICLE IV - MISCELLANEOUS Section 1. FISCAL YEAR. The fiscal year of the Authority shall be the same as the City's fiscal year. Section 2. TREASURER'S BOND. The Treasurer shall give bond to the state conditioned for the faithful discharge of official duties. The bond must be approved as to form and surety by the Authority and filed with the Secretary and must be for twice the amount of money likely to be on hand at any one time as determined at least annually the Authority, provided, however, that the bond must not exceed $300,000. Section 3. REPORT TO CITY. The Authority shall annually, at a time designated by the City, make a report tot he City Council ~ving a detailed account of its activities and of its receipts and expenditures for the preceding calendar year. The Authority shall, at the City's request, make available all records necessary to conduct an audit of the Authority's finances. Section 4. BUDGET. The Authority shall annually send its budget to the City Council which budget includes a written estimate of the amount of money need by the Authority from the City in order for the Authority to conduct business during the upcoming fiscal year. Section 5. SERVICES. The Authority may contract for services of consultants, agents and others as needed to perform its duties and to exercise its powers. The Authority may also use the services of the City Attomey or hire a general counsel, as determined by the Authority. The Authority may not h/re temporary or permanent employees without prior approval of the City Council. Section 6. AMENDMENTS TO BYLAWS. The bylaws of the Authority may be amended only with the approval of at least four commissioners at a regular meeting or at a spec/al meeting called for that purpose. Amended and Restated Bylaws Approved: Ch~Sryl Bakken, Secretary SJB98563 CL162-13 4 CITY OF COLUMBIA HEIGHTS ]rESOLUTION NO. ~6~01 RESOLUTION ENABLING THE CREATION OF AN ECONOMIC DEVELOPMENT AUTHORITY IN THE CITY OF COLUMBIA HEIGHTS BE IT RESOLVED By the City Council of tho C~ty of Columbia Heigh~, Mhu2osota (C~ry") as follows: $ec13an. B&~d: Findina's. 1.0~. The Cit~ is authorized by ~--esota Statutes, Chaptot. 469 (Act) to establioh an Eoonomie Development Authority (F. DA) to coord~mt~ and adndn~er eeono~nic development and redevedopment plans and pro~ms of the City. 1.02. It is found and deter~ined by the City Council that the encoul~L, emont and financial support of economic development and r~developmen~ in the City is ~ltal to the orderly development and flnanc~ of the City and in the best inte~est~ of the health,safety, prosperity and 8~eneral wolfare of the cil~zens of the City. 1.03. It is fuf~e~ found and determined that the economic development and redevelopment of the City can bast be accomplished by the establishment of an EDA a~ authorized by the Act. 1.04. The City Council has in acco~lance with the Act pl~o~ded public notice and conducted a public hee~n~ on Jan;~_~_,.y 8, 1996, conoernin~ the e~tablishment of an EDA &~ which all pet, sons w~81~ to be heard expressed their views. Section 2. _F~ab~ng Autho'&~t~y. 2.01. The Columbia Hai~h~ Economic Development Au~hot-lty (CHEDA) ~ hereby utablished. 2.02. The bom, d of commissioners of the CHEDA shall consist'of seven member~, at least two but no more than five of whom must be members of the C~ty Council. The member~ sh-~_! be appointed by the Mayo~ with approval of the City Council. 2.03. Commissioners shall be appointed for lI~/tial telmm of one, two, ~, fou~' and five yemm z~opectively, and two membe~.s for ~ix years. The~,eafter ail oo~_,-~-~anet, s shall be appointed for six-ye~ te~ms. Notwfthstandin~ the above pr, oriSons, the term of any commissioner who is a member- of the C~ty Counc~ shall ooincide with that me~b4z.'~ ~ of offLce as a City CouncLl member. 2.o4. A vacancy is cx~ated in the membership of ~e C~A w~ a ~ for ~ Or ~7 o~e~ ~on ~8~ ~ ff~ed for a new ~ o~ ~e ~~ of ~e ~ rode. 2.05. The fol~ow~g limits appl~ to the CHEDA and its operution: (a) The sale af bonds o~ oQ~er oblt~lon~ of th~ CHEDA must be &pproved by the City Council. (b) The CHEDA mu~t follow the budzet pr~ce~s foe CiTy d~ts hi &ccorchulc~ with City policies, ol~inances, and r~solution~ and the CiTy chal-ter. (c) Development and z~development actions of the CHEDA must be in confo _r,~,~ce with the CITy oomprehensive p_h_,~ and offl~ conl~eob tmplementh~ the compare plan. (d) The CHEDA must submit its plans for dovelopment ~ud redevelopmsnt to the Cfl~y Council for appr~vid in accordance with City p~ pr~d~ and ]awe. (e) The CHZDA shall not hire ~ent or temporary emplayees w~thout pz'~or appz~v~ by the CiTy Council. (f) The admin~tr~tive structur~ and ~nt pz~cl~ces and policies of the CHEDA must be approved by the CiTy Council. 2.04. As pt, ovid~d in the Ac~ it is the intention of the City Coune~ that no~Jn~ in this resolu~on nor any ac~ivl~tes of the CHEDA a~e to be oonstru~d to imptir the obligations of the CiTy or the Hous~n~ and Redevelopment Authority, fo~, the C~ty of Columbia H~ights (HRA) under any off their contracts or to any dett-imental manne~, the z~hts and privileges of a holder of a bond or other obh1~al:lon her~tofor~ issued by the CiTy o1' the HRA. Section 3, Implementation. S. 01. Th, ciTy Council will from ~ to time and at the app~pr4ate ~,~e adopt such ot~dinances end resolutions as are req~ and per~itted by the Act to ~lve fu~l effect to th~ resolul~on. 3.0~. The Mayor, the Mana~r,and other appropr~te City o~i~.~)~_ are authorized ~d ~ted ~o ~e ~e a~o~ ~d ~e~te ~d de~ver ~e d~ts ne~s~ to ~ve full ~fee~ to ~ ~olu~on. 3.03. Nothh~ fn th!x ~esolution ~s intended to prevent the City from zz~od~y~lg th~s ~b~ resolution to impose new or, different ltmitat~ons on the CHEDA as authoz'~zed by the ACT. Approved b7 the City Council of the CiTy of Columbia l~et~hts this 8th day of January 1 g96. ' Offered by; Ruettimann Seconded by: Peterson Rol) call: All ayes ' [e Student~, Counci~ecretar-y ayor ~oseph Sturdevant E 0 RESIDENT COUNCIL MEETING MINUTES OF DECEMBER 9, 2002 The meeting was called to order at 7:00 p.m. by President Bill Cross. The Pledge of Allegiance was said. The attendance was over 60 people. Cross introduced Diane from Anoka County Services. She stated a program has been initiated for Seniors with medical and health questions. The program will offer answers to medical questions on the second Thursday of the month at Murzyn Hall and Royce Place. Diane also provided information about the R.S.V.P. Program, which is a foster grandparents program for seniors 55 years old and older, dining room volunteers, and driving seniors to doctor appointments. Marilyn Peters, SACA Director, will help at the license bureau to identify needs of area residents. Mark Nagel, Housing Assistant stated that the re-roofing project at Parkview is approximately one third of the way done. The project should be complete before Christmas. Management Report by William Jones. · Laundry machines have been repaired · The banging valves problem has been fixed. · Gopher towing will be towing cars after the 21st day that cars stay in the same spot. · There were three Police calls over the weekend; noisy visitors being disruptive on the 9th floor. Residents asked Jones what can be done to prevent this fi.om happening. Jones stated that he needs three Police reports before he can check files and then after three violations the eviction policy would go into effect. Reports were given by the Secretary and Treasurer. The Welcome Committee report was given- 13 new residents. Entertainment- Marion Johnson gave upcoming events. Katie was thanked for beautiful decorating. Nominating Committee listed nominees. The following residents were voted in to these positions: President Vice President Secretary Treasurer Dennis Ecklund Jr. Helen Smith Carol Hinrichs Jackie Ovshak It was announced that the new pop machine vendor will give 10% of the proceeds to residents. It was voted on and passed. Meeting Adjourned. Respectfully Submitted, Pat Jindra EDA Representative RESIDENT COUNCIL MEETING MINUTES OF JANUARY 13, 2003 The meeting was called to order at 7:00 p.m. by President Bill Cross. The Pledge of Allegiance was said. Cross, thanked residents for their support during his presidency. The Secretary's and Treasurer's Report was given. Management Report by William Jones. Asked if Council had signed vendors agreement referred to new president Dennis Ecklund, Jr. Roofing job is done, except for the sofits. · Furniture and pictures have been ordered. · The water will be shut off for 6-8 hours soon. William will advise residents in advance. Questions from residents: 1. When will the new residents directory come out? Jones will not be making a new one at this time, as it would go against HUD rules. Residents agreed they are willing to give out their information. 2. Residents complained about smoke smells coming from bathroom vents. Can they close them off?. A large number say they have windows open for airflow with heat full blast, it seems very inefficient. 3. Can't the building rules be printed in other languages; Bosnian, etc. for newer residents. Jones will look into the possibilities. The rules are posted in the Library. 4. Residents would like the Executive Council Minutes read at the meeting. 5. Sharon requested that no food should be left in the foyer, as a 5 year old can of food supplement, paper containers of Chinese food have been found. Please throw these items away as it will bring rodents in the building. New Business Denise Ecklund, Jr. took over the meeting and thanked the out going Chairman for their dedication. Ecklund, announced that Mary Kloss will bring books to Parkview Villa Library the first Wednesday of every month. The new chairman, were introduced. Meeting Adjourned. Respectfully Submitted, Pat Jindra EDA Representative