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HomeMy WebLinkAboutEDA AGN 05-20-02CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights, mn. us EDA COMMISSIONMERS Robert W. Ruettimann Patricia Jindra Marlaine Szurek Julienne Wyckoff Gary L. Peterson Bruce Nawrocki Bobby Williams ECONOMIC DEVELOPMENT AUTHORITY May 20, 2002 The following is the Agenda for the regular meeting of the Columbia Heights Economic Development Authority (EDA) to be held at 5:45 p.m. on Monday, May 20, 2002, in the City Hall, Conference Room 1, 590 40th Avenue N.E., Columbia Heights, MN 55421, MEETING HELD PRIOR TO THE CITY COUNCIL WORKSESSION. The EDA does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its accommodation will be provided to allow individuals with disabilities to participate in all EDA services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the EDA Secretary at 706-3669 to make arrangements (TDD 706-2806) for deaf or hearing impaired only. CALL TO ORDER/ROLL CALL. PLEDGE OF ALLEGIANCE. CONSENT AGENDA.(These items are considered to be routine by the EDA Board of Commissioners and will be enacted as part of the Consent Agenda by one motion.) A. Move to adopt the consent agenda items as listed below: 1) Approval of Minutes. a. The Regular Meeting of April, 2002. 2) Financial Report and Payment of Bills. a. Financial Statement for April, 2002. b. Payment of Bills for April, 2002. MOTION: Move to approve Resolution 2002-08 Resolution of the Columbia Heights Economic Development Authority (EDA) approving the financial statement for April, 2002 and approving payment of bills for the month of April, 2002. ITEMS FOR CONSIDERATION. 1. Sullivan Lake Settlement Agreement- Randy Schumacher MOTION: Move to Approve the attached Settlement Agreement for Sullivan Lake Tax Increment Financing District; and furthermore, to authorize the President and Executive Director to sign the agreement and make the required payment to Anoka County. ADMINISTRATIVE REPORTS Report of the Acting Deputy Executive Director - Randy Schumacher. 1. 2001 Audit Review 2. Industrial Center Request for Qualifications 3. Rehab Incentive Program 4. LCDA Grant Application 5. Kmart Update 6. Mady's Block Redevelopment Block- Dunbar Proposal 7. St. Timothy's Town-homes THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES g"QUAL OPPORTUNITY I~'MPLOYER Report of the Executive Director - Walt Fehst. OTHER REPORTS 1. Resident Council Minutes 2. Crest View Management Report ADJOURNMENT Walter R. Fehst, Executive Director H:\edaAgenda2002\5-21-2002 The mission of the Columbia 91eiBhts Bconomic ~)evelopment Authority is to provide financial and technical assistance and resources to residentia6 commercia6 and industrial interests to promote health, safety, welfare, economic development and redevelopment. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) REGULAR MEETING MINUTES OF APRIL 16, 2002 CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development Authority (EDA) was called to order by Vice President, Patricia Jindra at 7:35 p.m., Tuesday, April 16, 2002, in the Parkview Villa, Conference Room A, 965 40th Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Commission Members Absent: StaffPresent: Patricia Jindra, Marlaine Szurek, Gary Peterson, Julienne Wyckoff, Bruce Nawrocki, and Bobby Williams Robert Ruetfimann Walt Fehst, Executive Director Randy Schumacher, Acting Deputy Executive Director Cheryl Bakken, Secretary Mark Nagel, Housing Assistant CONSENT AGENDA Approval of Minutes Move to adopt the minutes of the March, 2002, regular meeting as presented in writing. Financial Report and Payment of Bills Move to approve Resolution 2002-07, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the financial statements for March, 2002 and approving payment of bills for March, 2002. MOTION by Nawrocki, second by Williams, to adopt the consent agenda items as listed. All ayes. Motion Carried. ITEMS FOR CONSIDERATION Presentation by Dunbar Corporation Fehst indicated a month ago he and staff went on a tour with Dunbar Corporation to see some of their developments in the Cities of New Brighton and Robbinsdale were they built multi use buildings housing City offices, such as City Hall and the Library, commercial space with market rate senior housing on the upper floors. Staff went to explore the idea as an option for the Burger King~Marly's site on Central Avenue. He then, introduced Frank Dunbar with the Dunbar Corporation. Dunbar explained a little about the company and what they do. He works as a project coordinator for City EDA and HRA staff and their financial organizers on developments. There are three benefits of a City owned development, 1) Non-profit; 2) you don 't pay taxes; and 3) access to financial markets. Dunbar passed around some pictures of developments in Waconia and other cities that are currently underway or have been completed. Dunbar stated they work in a manor to meet the target date, collect ideas from the City, look into different bonds that could be used for funding, and then moves forward on the development. They work on a contract basis and would require monthly payments for their services, which is deductible at the closing of the development from the overall 3% of the project contract. Any market research, attorney's fees, etc., the City would incur, would be reimbursed at 100%. Dunbar indicated the City's Economic Development Authority Meeting Minutes April 16, 2002 Page 2 of 5 financial advisor, Ehlers & Associates can provide a study of the profit base that could be acquired from the rental units located above City offices. Wyckoff expressed her interest in attracting housing facilities for the Medtronic employees. Dunbar indicated they developed a project called "Workforce Housing", for another City, which ended up being housed by seniors anyway. Fehst indicated at this time, the Board wouldn't need to approve a motion to get the exploratory stages started with Dunbar Corporation, but, could direct staff to work with them and Ehlers to review options available for the project. Peterson indicated he was very impressed with the work done by Dunbar after seeing the New Brighton and Robbinsdale improvement projects. Williams felt we should hold off on the City Hall and Library facilities, as there are many other areas of the City that need redevelopment. Nawrocki stated the Board needs to make a determination of what they want, a City Hall, Library, Senior or for profit apartments, etc. for Dunbar and staff to explore. Dunbar indicated they have worked with McComb in the past and are willing to work with them on the recent study they developed for Columbia Heights. Jindra directed staff to work with Dunbar on the exploratory stages of the development. Adopt Resolution 2002-04, Approving and Ratifying the Terms of an Interfund Loan Policy and Approving the lnterfund Loan Implementation Memorandum in Connection with Housing Redevelopment TIF District No. 1 (P3) Nagel indicated at the December 17, 2001 EDA meeting, Resolution 2001-20 was adopted, modifying the Downtown Central Business District (CBD) Revitalization Plan and adopting a modification to TIF District No. 1, the scattered site district. Shelley Eldridge, Ehlers & Associates prepared the documents to establish the Interfund Loan and Memorandum. The principal of $268, 000 assumes no interest rate including $81,000, already spent in the district, leaving $187,000 to purchase blighted properties in the City. The $81,000 repayment includes: $34, O00 for 3855 Main Street acquisition; $17, 500for 4401 Quincy Street acquisition; and $29,500for 3913 Polk Street acquisition and demolition. Schumacher stated the scattered site housing project is to acquire single-family homes, remove them, replace them and capture the tax dollars in the community. Nawrocki indicated he was against using Parkview Villa South funds to payback the Interfund Loan and why not use Liquor funds. Peterson indicated the Liquor funds should be spent on remodeling the University Avenue store. Motion by Nawrocki, to change the Resolution and Interfund Loan Memorandum to have the funding come from the Liquor Store funds instead of Parkview Villa South revenue funds. Motion failed for lack of a second. Motion by Peterson, second by Williams, to waive the reading of Resolution 2002-04, there being an ample amount of copies available to the public. All ayes. Motion Carried. Economic Development Authority Meeting Minutes April 16, 2002 Page 3 of 5 Motion by Peterson, second by Williams, to Adopt Resolution 2002-04, a Resolution Approving and Ratifying the terms of an Interfund Loan Policy and Memorandum in connection with Housing Redevelopment TIF District No. 1 (P3); and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. Upon Vote: Peterson- Aye, Nawrocki- Nay, Szurek- Aye, Williams- Aye, Wyckoff- Aye. Motion Carried. Approve Business Revolving Loan Fund Revisions Nagel stated at the October 17, 2001 EDA meeting, a committee of Bob Ruettimann, Julienne Wyckoff, Erv Bednard and himself was set up to review and update the BRLF materials. The committee met on April 8th and made the revisions to the Plan, Bylaws, Participation Agreement, Guidelines and Loan Application forms. At this time, according to the Bylaws, the EDA Board needs to appoint two more committee members and then a meeting will be held with the Finance Department to establish an exact amount in the BRLF account. Nawrocki felt the members of the Board should be residents of Columbia Heights only, not business owners. Peterson indicated we have always had business owners and residents on all of the commissions or committees. Fehst stated advertisement for committee members, will be done through the Deputy City Clerk and recommendations from Boardmembers. Motion by Williams, second by Szurek, to approve the revised BRLF Bylaws, Plan, Participation Agreement, Guidelines and Loan Application forms and direct staff to implement. Amended Motion by Nawrocki, second by Wyckoff, to change the Bylaws, Section 4, Members of the Committee, the second sentence should read: Three at large members to be appointed who have financial expertise and are residents in the City of Columbia Heights. Upon Vote: Peterson- Nay, Nawrocki- Aye, Szurek- Nay, Williams- Nay, Wyckoff- Aye. Motion failed. Upon Vote of the Original Motion: Peterson- Aye, Nawrocki- Aye, Szurek- Aye, Williams- Aye, Wyckoff- Aye. All ayes. Motion Carried. ADMINISTRATIVE REPORTS Report of the Acting Deputy Executive Director Sullivan Lake Settlement Agreement Schumacher indicated last fall, the City was notified, by the State Auditor that we received too much money for the district. The EDA voted to deny the allegations; therefore, the City will be going to court to determine a settlement amount sometime in the next month or so.. Status of 322 & 325 Summit Avenue Schumacher stated the property at 325 Summit has been purchased for $144,000 and staff is in the negotiation stages with the property owner of 322 Summit Avenue. A business owner contacted staff after we purchased 325 Summit, with concerns if the City we closes off the 40tn Avenue access, it would create problems for his business. Community Development staff and engineering will meet with the owner to look over options for the alley access. Economic Development Authority Meeting Minutes April 16, 2002 Page 4 of 5 Cost Benefit Analysis for 40th & University Schumacher indicated of the five properties identified in the Industrial Center Redevelopment area, staff has purchased four, using $365,000 of CDBG funding. Tax Base for Industrial Park Schumacher passed out spreadsheets listing the current taxes being paid in the industrial area. He indicated they should be 6-8% of the tax base. In review of the taxes, it is clear the Columbia Heights Industrial Area businesses aren 't paying enough. Nawrocki asked Schumacher to check into the tax figures for the Schaefer Richardson Property listed on the second page of the spreadsheet, as it looked a little off. Schumacher will make the necessary corrections. Kmart Update Schumacher has been talking to Jerry Herringer weekly. Herringer owns 65% of the Kmart property. He is very willing to talk to the City, but has no definite plans at this time. The Bankruptcy hearing was held on March 20th. Fehst indicated he also, has been talking to Herringer and felt the property will probably be a mixed-use area. 325-40t~ Avenue MGS Schumacher indicated the property owner for MGS Company at 325 40th Avenue contacted staff to express their interest in relocating their business into an 8, 000 sq. fi. building in Columbia Heights. Schumacher indicated he is having problems locating a site to relocate the business to and will keep working on it. RFQ's Mailed Out & Advertised Schumacher stated the RFQ's were mailed out last week to a list of 20 developers and will be published in the Real Estate Journal on April 29tn, 2002. The packets are due on May 14ta by 4:00p. m. Lomianki Park Update Schumacher indicated Tim Johnson, City Planner, prepared the memo in the packet for the Board as an update. Johnson states an Open House was held on March 26, 2002 with approximately 25 residents with several City Council and Planning Commission members present. Schumacher explained the Park and Recreation Commission will meet on April 24th, and the Planning Commission will meet on May 7th to discuss and provide recommendation whether or not to continue recognizing this area as part of Lomianki Park prior to the item going to the City Council meeting sometime in May. Nawrocki asked if the documentation has been found stating if the land has to remain as a dedicated park. Schumacher indicated the documents have been found, and Johnson will be presenting all the information at the Park and Recreation Commission meeting on April 24~. Memo on 51~t Court Plans Schumacher indicated in the memo from Tim Johnson, City Planner, it states the properties located at 5045, 5065 and 5075 51~st Court (behind White Castle and La Casita) are being considered for possible residential developments, even though the property is zoned General Economic Development Authority Meeting Minutes April 16, 2OO2 Page 5 of 5 Business. If the townhome project goes through, the land would have to be rezoned. In March, the EDA Board requested staff find the documentation of past developments on the site that never were finalized. Staff found documentation from 1990for a two-story office building and a Baymont Hotel concept from the winter of 2OOO for the property at 5065 51~t Court. Staff continues to receive inquiries regarding the properties from interested commercial and residential parties. Williams asked what the taxes are on the vacant properties. Schumacher stated he would provide this information to the Board at a future meeting. I~illiams and l/Vyckoff expressed their interest in restaurants or a hotel being placed on the site instead of townhomes. The townhome idea was more appealing to the remaining members of the Board. Report of the Executive Director St. Timothy's Townhome Project Update Fehst indicated BruceNedegaard contacted him to say that St. Timothy's voted 3 to 1 in favor of the townhome project on the church property and would be contacting the City for permits. OTHER REPORTS .(Information Only- No Discussion) Housing Update Resident Council Minutes ADJOURNMENT Vice President, Jindra, adjourned the meeting at 9:26 p.m. Respectfully submitted, Cheryl Bakken Recording Secretary H: \EDAminutes2002\4-16-2002 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: May 21, 2002 AGENDA SECTION: Consent Agenda ORIGINATING EXECUTIVE NO: DEPARTMENT: EDA DIRECTOR APPROVAL ITEM: Financial Report and Payment of Bills BY: Randy Schumacher BY: DATE: May 10, 2002 BACKGROUND: The bound Financial Report for April 1, 2002 Check Listing (green sheets), and draft Resolution 2002- 07 are attached for review. The enclosed Financial Report lists the Revenue Guideline (pink sheets), the Expenditure Guideline (yellow sheets), Expenditure Guideline with Detail (white sheets), and Balance Sheet (blue sheets), for each fund and department. The report covers the activity in the calendar (fiscal) year from January 1 through April 30, 2002. The Check History shows each fund with an expenditure history during the month of April, 2002. The total disbursements by fund are shown at the top of the listing. RECOMMENDATION: Staffwill be available to answer specific questions. If the report is satisfactorily complete, we recommend the Board take affirmative action to receive the Financial Report and approve the payment of bills. RECOMMENDED MOTION: Move to approve Resolution 2002-08, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the Financial Statement for April, 2002 and Payment of Bills for the month of April, 2002. EDA ACTION: H: \Consent2002\April FinRep2002 EDA RESOLUTION 2002-08 RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) APPROVING THE FINANCIAL STATEMENT FOR MARCH, 2002 AND PAYMENT OF BILLS FOR THE MONTH OF APRIL, 2002. WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the month of April, 2002 and the list of bills for the month of April, 2002 are attached hereto and made a part of this resolution; and WHEREAS, the EDA has examined the financial statement and the list of bills and fmds them to be acceptable as to both form and accuracy. NOW,THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Economic Development Authority. Passed this __ day of __, 2002. MOTION BY: SECONDED BY: AYES: NAYS: Robert Ruettimann, President Attest by: Cheryl Bakken, Secretary H;\Resolutions2002X2002-08 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: May 20, 2002 AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE NO: ~1, DEPARTMENT: EDA DIRECTOR APPROVAL ITEM: Approve Sullivan Lake TIF District BY: Randy Schumacher BY: Settlement Agreement DATE: May 17, 2002 BACKGROUND: The EDA created an Economic Development District called the Sullivan Lake Tax Increment Financing District and approved the financing plan on June 15, 1987. The EDA has received Tax Increment payments for the Sullivan Lake District for property taxes payable in 1997 in the amounts of $48,120.66 on July 7, 1997, $47,864.33 on December 2, 1997, and $1,678.46 on January 26, 1998. The State Auditor for the State of Minnesota conducted an examination and audit of the Tax Increment Payments made from the Sullivan Lake District and issued a letter of non-compliance to the EDA dated January 26, 2001, alleging that the EDA's receipt of $97,663.45 in Tax Increment Payments from the Sullivan Lake District after July 15, 1997, violated the statutory duration limits for an Economic Development District and are subject to repayment by the EDA. The EDA responded to the State Auditors notice of non-compliance denying the EDA improperly received $97,663.45 of Tax Increment from the Sullivan Lake District after the statutory maximum duration limit for the District. Anoka County brought an action against the EDA in Anoka County District Court, siting the State Auditors findings of non-compliance by the EDA and seeking repayment of the Tax Increment payments made to the EDA after the maximum statutory duration limit of the Sullivan Lake District on June 15, 1997. Under Minnesota Statutes, the Court may abate all or part of any amount payable by the authority, if the action was taken in good faith and the payment would work an undue hardship on the municipality. The parties recognize the EDA relied in good faith on the counties distribution of Tax Increments from the Sullivan Lake District, and that the EDA has expended such distributions, under the assumption they were properly made. RECOMMENDATION: Anoka County wishes to resolve the dispute in order to avoid the cost and delays associated with litigation. Therefore, staff is recommending the EDA approve the attached settlement agreement, which authorized a payment in the amount of $1,678.46 to the County as a full, final and complete settlement, and this payment is made as a compromise of the disputed claim asserted against the EDA, and is not intended as an admission of wrong doing by the EDA. RECOMMENDED MOTION: Move to Approve the attached Settlement Agreement for Sullivan Lake Tax Increment Financing District; and furthermore, to authorize the President and Executive Director to sign the agreement and make the required payment to Anoka County. Attachments EDA ACTION: h:\consent Form2002~Approve Sullivan Lake Settlement Agree. h A RTERED 470 Pillsbury Center 200 South Sixth Street Minneapolis MN 55402 (612) 337-9300 telephone (612) 337-9310 fax http://www, kennedy-graven.co m STEPHEN J. BUBUL Attorney at Law Direct Dial (612) 337-9228 Email: sbubul~kennedy-graven.com May 13, 2002 Randy Schumacher City Hall 590-40th Avenue Northeast Columbia Heights, Minnesota 55421 Re: Sullivan Lake TIF District Dear Randy: Enclosed is a letter from Anoka County Assistant Attomey Dan Klint, indicating that the proposed Stipulation for Settlement and Order for Dismissal is acceptable to his office. Also enclosed are three copies of the final document, which include the minor changes that Mr. Klint requested. We have signed these on behalf of our firm. I understand that you w/Il submit this agreement to the EDA board at its meeting on May 21. It may be approved by motion, author/zing the proper EDA officials to sign the agreement and make the required payment to the County. After that approval, please have all three copies of the agreement signed at the tabbed location on page 5, and send all three originals directly to Dan Kint at Anoka County (see his mailing address on page 6 of the stipulation). Please copy me on that mailing. Dan Klint will then sign the agreement and submit it to Anoka County District Court for approval. At this time, Dan does not believe that a hearing will be required; we expect that the judge will simply sign the order dismissing the case. When that occurs, the City will need to send a check to the County, payable to County of Anoka in the amount of $1,678.46. I will let you know when to do that. If you have further questions, please contact me. Stephen J. Bubul Cc: Walt Fehst Bob Alsop SJB-214485vt CL205-15 ANOKA COUNTY ATTORNEY ROBERT M.A. JOHNSON Government Center · 2100 Third Avenue · Anoka, MN 55J03-2265 attorney @ co .anoka. mn. us Administration / Civil Division Criminal Division Family Law & Mental Health Division (763) 323-5586 (763) 323-5550 (763) 422-7524 Fax (763) 422-7589 Fax Stephen J. Bubul Attorney at Law Kennedy & Graven, Chartered 470 Pillsbury Center 200 South Sixth Street Minneapolis MN 55402 May 7,2002 Victim-Witness Services Juvenile Division (763) 323-5559. Investigation Division (763) 323-5769 Fax ....... (763) 323-5586 :'7;:.:' (763) 323-5651 Fax RE: County of Anoka v. Columbia Heights EDA's Sullivan Lake District - TIF County Attorney's File No.: CIV-1695 District Court's File No.: C9-02-3371 Dear Mr. Bubul: I am in receipt of the proposed Stipulation for Settlement and Order for Dismissal that you drafted. Except for some very minor changes noted beloW the form and substance of this Stipulation is satisfactory. The only changes that I would request is that the above-referenced Court File Number be placed in the appropriate places in the Stipulation and that the signature line for the County be changed to read as follows: COUNTY OF ANOKA By and through Robed M.A. Johnson, Anoka County Attorney By: Dan Klint Assistant Anoka County Attorney Attorney iD No. 0149810 Government Center 2100 3rd Avenue Anoka MN 55303-2265 Telephone: (763) 323-5668 Dated: After you have made the above changes, I'd be appreciative if you could have the Columbia Heights Economic Development Authority formally approve the Stipulation. Then Affirmative Action / Equal Opportunity Employer Steve Bubul Page Two May 7, 2002 obtain the necessary signatures on an original and two copies and forward the same to me. I will then sign the Stipulation on behalf of the County and file the original with District Court and return to you a fully executed copy. If you have any questions with regard to this matter, please do not hesitate to call me at (763) 323-5668. DAK:ca Sincerely, ' Dan Klint Assistant County Attorney STATE OF MINNESOTA COUNTY OF ANOKA County of Anoka, a political subdivision of the State of Minnesota, by and through Robert M.A. Johnson, the Anoka County Attorney, Plaintiff, The Columbia Heights Economic Development Authority, a political subdivision of the State of Minnesota, Defendant. DISTRICT COURT TENTH JUDICIAL DISTRICT Case Type: Other Civil Court File No: C9-02-3371 STIPULATION FOR SETTLEMENT AND ORDER FOR DISMISSAL STIPULATION FOR SETTLEMENT · WHEREAS, the County. of Anoka ("the County") is a political subdivision of the State of Minnesota and Robert M.A. Johnson is the duly elected County Attorney in and for the County of Anoka; and WHEREAS, the Columbia Heights Economic Development Authority ("the EDA") is a public body corporate and politic and a political subdivision of the State of Minnesota; and WHEREAS, the EDA has the power and authority to create economic development districts and to establish and modify tax increment financing plans for projects within economic development districts pursuant to the provisions of Minn. Stat. 469.174 through 469.179 (the "TIF Laws"); and WHEREAS, pursuant to the TIF Laws, the EDA created an economic development district called the Sullivan Lake District Tax Increment Financing District (hereinafter "Sullivan Lake District"); and RAA-209572v4 CL205-15 WHEREAS, pursuant to the TIF Laws, the EDA approved the tax increment financing plan for the Sullivan Lake District on June 15, 1987; and WHEREAS, pursuant to the TIF Laws, the EDA requested the Anoka County AUditor to certify the original tax capacity of the Sullivan Lake District on August 14,1987; and WHEREAS, for property taxes payable in the Sullivan Lake District for the following the years, the EDA received tax increment payments in the following amounts: 1990 $44,119.34 1991 58,377.11 1992 67,581.93 1993 73,500.15 1994 78,254.35 1995 89,265.08 1996 75,536.94 1997 97,663.45 $584,298.35 WHEREAS, the EDA received tax increment payments for the Sullivan Lake District for property taxes'payable in 1997 in the amounts of $48,120.66 on July 7, 1997; $47,864.33 on December 2, 1997; and $1,678.46 on January 26, 1998; and WHEREAS, the State Auditor for the State of Minnesota has conducted an examination and audit of the tax increment payments made from the Sullivan Lake District pursuant to Minn. Stat. § 469.1771, subd. 1 (b); and WHEREAS, the State Auditor has issued a letter of non-compliance to the EDA dated January 26, 2001, alleging that the EDA's receipt of $97,663.45 in tax increment payments from the Sullivan Lake District after June 15, 1997, violated the statutory duration limits for an economic RAA-209572v4 2 CL205-15 development district under Minn. Stat. § 469.176, subd. l(e) and are subject to 'repayment by the EDA; and WHEREAS, the EDA responded to the State Auditor's notice of non-compliance pursuant to the provisions of Minn. Stat. § 469.1771, denying that the EDA improperly received $97,663.45 of tax increment from the Sullivan Lake District after the statutory maximum duration limit for the district; and WHEREAS, the State Auditor issued its final notice of non-compliance to the EDA in a letter dated June 21, 2001, and informed the County Attorney that the EDA's receipt of tax increment payment of $97,663.45 after June 15, 1997, is in violation of the provisions of Minn. Stat. §§ 469.176, subd. l(e), because said payment was made after the maximum statutory duration limit for the Sullivan Lake District; and WHEREAS, the County brought an action against the EDA in Anoka County District Court (Court File No. cg-02-3371)pursuant to Minn. Stat. § 469.1771, sub& l(b) citing the State Auditor's. findings of noncompliance by the EDA and seeking repayment of the tax increment payments made to the EDA after the maximum statutory duration limit of the Sullivan Lake District on June 15, 1997; and WHEREAS, the EDA denies any violation of the TIF laws and specifically denies receiving any tax increment payments for the Sullivan Lake District after the maximum statutory duration limit established under Minn. Stat. § 469.176, subd. l(e) had expired; and WHEREAS, under Minnesota Statutes, Section 469.1771, subd. 4(a), if increments are pledged to repay bonds that were issued before the lawsuit was filed the damages may not exceed the greater of (1) ten percent of the expenditures or revenues derived from increment, or (2) the amount of available revenues after paying debt services due on the bonds; and RAA-209572v4 3 CL205-15 WHEREAS, increments from the Sullivan Lake District were pledged to repay the $1,100,000 General Obligation Tax Increment Bonds, Series 1987 issued by the City on September 14, 1987, and the increments received in 1997 were used to pay the final principal and interest payments on those bonds; and WHEREAS, no revenues from the Sullivan Lake District remained after the EDA made the final payment of the bonds, and therefore the maximum possible damages (if they were imposed) would be ten percent ofthe total tax increment from the Sullivan Lake District, or $5.8,430; and WHEREAS, under Minnesota Statutes, Section 469.1771, subd. 4(b), a court may abate all or part of any amount payable by the authority if the court determines that the action was taken in good faith and the payment would work an undue hardship on the municipality; and WHEREAS, the distribution of tax increments from the Sullivan Lake District related to property taxes payable in 1997 was consistent with past County practices on distributions in the final year of an economic development district, and was based upon interpretation of instructions provided by the Minnesota Department of Revenue to the County regarding such distributions; and WHEREAS, the parties recognize that the EDA relied in good faith on the County's distribution of tax increments from the Sullivan Lake District, and that the EDA has expended such distributions under the assumption that they were properly made; and WHEREAS, the parties further recognize that the EDA does not have available revenues to fund substantial repayments to the County, and that such repayments (which in any event could not exceed the maximum described above) would work an undue hardship on the EDA and the City of Columbia Heights; and WHEREAS, the County and the EDA wish to resolve the dispute between the parties in order to avoid the costs and delays associated with protracted litigation; RAA-209572v4 4 CL205-15 NOW THEREFORE, it is hereby stipulated and agreed as follows: 1. That the EDA has paid $1,678.46 to the County as a full, final and complete settlement of the County's claims asserted against the EDA in Anoka County District Court File No. C9-02-3371. 2. That the parties acknowledge that the EDA's payment to the County is made as a compromise of a disputed claim and is not intended as an admission of wrongdoing by the EDA or an adoption of the State Auditor's interpretation of applicable state law. 3. That the parties acknowledge that they have been represented by counsel in connection with the execution of this Agreement. The .parties further represent and declare that in executing this stipulation they have relied solely upon their own judgment, belief and knowledge, and the advice and recommendation of their own independently selected counsel, concerning the nature, extent and duration of their rights and claims, and that they have not been influenced to any extent whatsoever in executing this document by any representations or statements except those expressly contained or referred to in this agreement. 4. That the District Court may dismiss the above captioned matter pursuant to the proposed order attached herewith without further heating or notice to any of the parties, each party to pay its own costs and disbUrsements and no costs and disbUrsements shall be taxed. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY Its President By Its Executive Director By: RAA-209572v4 5 CL205-15 Daed: ~[t~ ,2002 KENNEDY & GRAVEN, CHARTERED John M. LeFevre, Jr., #61852 470 Pillsbury Center 200 South Sixth Street Minneapolis, MN 55402 (612) 337-9300 ATTORNEYS FOR DEFENDANT COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY COUNTY OF ANOKA, by and through Robert M.A. Johnson, the Anoka County Attorney By: Dan Klint Assistant Anoka County Attorney Attorney ID No. 0149810 Government Center 2100 3rd Avenue Anoka MN 55303-2265 Telephone: (763)-323-5668 RAA-209572v4 6 CL205-15 ORDER The Court, having reviewed the files, records and Stipulation for Settlement, hereby dismisses the above-captioned matter with prejudice with each party to pay its owns costs and disbursements and no costs and disbursements shall be taxed. BY THE COURT Dated: Judge of District Court R.AA-209572v4 CL205-15 Management Report FEDERAL SINGLE AUDIT AND STATE LEGAL COMPLIANCE AUDIT We performed a federal single audit coveting federal programs and State Legal Compliance Audit of the City (including the EDA) and have issued our report thereon. This report includes findings on EDA programs and is reproduced as Attachment A to this report. All findings regarding EDA programs must be addressed in 2002. PARKV~EW VILLA INTERNAL CONTROL REVIEW The responses below are to follow-up on internal control matters noted in prior years: 1. As recommended, Parkview Villa currently follows the NSF policy consistent with the City. 2. New software was implemented in 2001 at Parkview Villa which has provided the City with better financial information on billing and collection of rents along with the security deposit receivable. 3. New procedures have been implemented for the coin operated laundry facilities at Parkview Villa. The new procedures have strengthened the internal controls of the money collected. 4. Following our recommendation, a written agreement was signed on September 2001 between the EDA and the hair salon at Park View Villa. 5. We recommend the EDA develop a capital replacement plan and identify the financial needs. March 14, 2002 HLB TAUTGES REDPATH, LTD. Certified Public ACcountants Appendix A SECTION ltl - FEDERAL AWARD FINDINGS AND QUESTIONED COSTS DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT: 2001 - 2: CDBG Program, CFDA//14.218, passed-through Anoka County Criteria: Certain documentation needs to be maintained in the City's files to substantiate that proper procedures have been followed when disbursing federal funds. Condition: Two of the three housing rehabilitation grant files tested were missing the loan repayment agreements. Questioned Cost: No costs have been questioned as a result of this finding. Recommendation: The City should develop internal control procedures to ensure that all information collected by the City when disbursing federal funds is maintained. Corrective Action Plan: The City has obtained copies of the loan repayment agreements from Anoka County and will maintain a copy in the recipient file. In the future, the City will ensure that appropriate information is maintained on file. 2001 - 3: CIAP Proeram, CFDA #14.852 (Carryforward from PY finding) Criteria: The Davis-Bacon Act requires that all laborers who work on construction contracts in excess of $2,000 be paid not less than the prevailing wage rates. Condition: During2000, the City entered into one contract that required compliance with the provision of the Davis-Bacon Act. The City was unable to provide information to verify compliance with Davis-Bacon. Questioned Cost: The amount of questioned costs has not been determined. Recommendation: The City should develop internal control procedures to ensure that all construction projects that are covered by the Davis-Bacon Act use prevailing wage rates and that this information is maintained by the City. Corrective Action Plan: The EDA entered into a contract with Millar Elevator Service to modernize 2 elevators at Parkview Villa North on September 29, 1999. The total amount of the contract was $271,488 with $75,128 being spent on labor for the project. If necessary, the EDA will meet with the Department of Housing and Urban Development to reconstruct the Davis- Bacon Act prevailing wage documentation. In addition, the EDA will develop internal control and filing procedures for all future construction projects covered by the Davis-Bacon Act requirements. Current Status: This remains a current finding since final compensation payments have not been made. The Economic Development Authority has recently approved this payment and will be sending the final disbursement to Millar for distribution soon. Management Report Internal Control Matters EDA Component Unit Accounting standards require a City's f'mancial statements to include the financial activity of the City and its component units. Component units are separate legal entities such as the HRA and EDA. Accounting standards are very specific as to the reporting treatment of component units. Accounting standards require one of two presentations: 1) blended presentation; or 2) discrete presentation. The City's component units are reported using the blended presentation. However, the resolution creating the EDA is worded such that it is possible for the EDA to be treated differently each year depending on the composition of the Board. As long as the Board is composed of City council members, the EDA is treated as a blended component unit. If the composition of the Board consists of members other than the City council, the EDA would be required to be reported using the discrete presentation. This potential for changes in financial statement presentation will increase finance department efforts and audit costs. We recommend the City review the wording of the enabling resolution. If it is the City's intent that the EDA board must be comprised of City council members, the alternative wording that clearly states this would be required. apr-~-uz lz:b~v ~ ~ouslngKesource ben:er ~1~ ~/~ /w~o 612-378-7985.T _- _nnous,ngnesource Center Fax 612-378-7986 909 Main Street Northeast, Minneapolis, MN 55413 COLUMBIA HEIGHTS Rehab Incentive ProGram PROGRAM OVERVIEW AND GUIDELINES The Columbia Hts .Rehab Incentive Program is designed to assist homeowners in the Oty of Columbia Heights maintain and improve ~eir current housing in order to foster stabilization and revitalization by providing a rebate to homeowners after an improvement has been completed. Income Limits: gross annual income, from all sources incomes within the following categories: Up to $38,3S0 = 15% rebate payment $38,351 - $54,400 = 12% rebate payment $54,401 - $88,205 = 10% rebate payment Rebate Payment.' The rebate payment will be 10%, 12%, or 15% of project cost depending upon household income (see above income limits) with a maximum payment of $3,000 per household. Home improvements done under a deferred loan or grant program will not be eligible for inclusion in the rebate program. Eliaible Prouertie~: Any single family dwelling (detached), or multi family dwelling which upon completion will-be converted to a single family housing unit within the City of c°1. Hts. Single family includes owner occupied duplexes, but excludes townhouses and condominiums. l:nelkiible l:morovements: This includes recreational or luxury improvements, projects not permanent in nature, working capital, payment for owner's labor, debt service or refinancing existing debts, and other expenses determined by the HousingResource Center (HRC). Contractors ~n{I P~rmitsL Contractors must be currently licensed with the state of Minnesota. To verify their license call C651) 296-2488. Permits must be obtained when required by city ordinance. Failure to comply with this regulation will disqualify the applicant from receiving program funds. Work By Owner: Work can be performed on a "sweat equity" basis by the homeowner or immediate family. Program funds are to be used for materials only, not for labor or tools. The HousingRe$ourceCenter will determine if the owner has me ability to properly complete the work within the program time requirement. Inspection must be obtained by the owner. lmtmrtant Note: Do not purchase any project materials or let your contractor(s) begin any work until you have signed a Participation Agreement in our office. We must review all of your documents, including contractor bids and/or Sweat Equity Application before we can schedule your Participation Agreement appointment. F:\CommonkSUBURBAN'~,Roseville\Rehab lncentive',,Rehab R.V. l~ack\ R.V. Rehab Guidelines.doc Page 1 of 2 2/27/02 sw May 9, 2002 Mr. Frank Dunbar Dunbar Development Corporation 5000 Glenwood Avenue Suite 200 Minneapolis, MN 55422 Dear Mr. Dunbar: As you requested, Maxfield Research Inc. has conducted a preliminary market review of the po- tential for a 60- to 80-unit mixed-use development that would incorporate independent senior housing atop commercial retail space located on the northeast comer of 39th Avenue NE and Central Avenue in Columbia Heights, Minnesota. As we understand, you are contemplating the development of market rate independent senio, r rental housing in addition to a small amount of commercial retail space on the first floor of the building. The following paragraphs summarize our conclusions regarding the rent potential for units on this site. The Site is located in Columbia Heights at a key intersection in the area. The site is currently a retail/commercial node within the City and a wide variety of goods and services are located there. As we understand, the building would be age-restricted, targeting seniors age 55 and over. It is likely however, that given the proposed tenure of the building as rental, that it would attract a somewhat higher average age of resident, most likely in the late 60s to mid-70s, but still healthy and mobile. The site's location near to public transit would also aid in attracting seniors, many of whom prefer not to drive their cars, even if they are still able to drive. Seniors prefer to be located in close proximity (preferably within walking distance of) to retail goods such as gro- ceries, pharmacy, banking services, family restaurant/coffee shop, etc. Seniors also prefer to be located near churches and public facilities such as the library and senior center. The proximity of this Site to these facilities (including the retail planned for the first floor of the building) will be very attractive to prospective residents of the property and will enhance absorption. The one disadvantage of the Site is also its benefit, that of being located on a major thoroughfare, Central Avenue. This makes the location very convenient to many goods and services. Some prospective seniors may however, feel that Central Avenue is too busy and noisy. The property's proposed size of between 60 and 80 units is appropriate for the market and is a size with which most seniors feel comfortable. Seniors are more likely to be attracted to a somewhat smaller building that offers a more intimate living environment than a very large com- plex. "Adult/few services" buildings typically draw a greater proportion of persons under age 75 than those that offer more services. In addition, these properties usually have higher proportions of couples and thus, residents usually have higher household incomes. We note however, that 612.338.0012 (fax) 612.904.7979 615 First Avenue NL Suite 400, Minneapolis, MN 55413 Mr. Frank Dunbar Dunbar Development Corporation May 9, 2002 Page 2 this property will be located in an urban neighborhood where the existing resident base has mod- est incomes. For this reason, we support a mix that is weighted more heavily to smaller unit types. We have developed a preliminary rent schedule for this property that reflects rents supportable to optimize market demand. This building will be new in a community that has had very little new rental construction in many years. TABLE I PRELIMINARY UNIT MIX, SIZES & RENTS PROPOSED COLUMBIA HEIGHTS PROJECT No. of % of Square Average Average Unit Type Units Total Feet Rent Rent/Sq. Ft. IBR/1BA 18-26 30.0 700-725 $795 $1.10-$1.14 1BR+DenIIBA 24-30 40.0 850-870 $895 $1.03-$1.05 2BPJI.SBA 18-24 30.0 950-990 $995 $1.02-$1.05 60-8O I00.0 Som'ce: Maxfield Research Inc. The above unit mix, rents and unit sizes are very preliminary and represent only our initial brief review of the market. Further analysis should be completed as you proceed with the develop- ment process to refine the mix and rent schedule to optimize market demand. Our initial sug- gested unit sizes are slightly smaller than is characteristic of many of today's newer suburban senior properties that are increasing unit sizes in response to the market's desire for larger units. Traditionally, senior units have been somewhat smaller than most general occupancy projects and the urban location of this property supports a unit size that is smaller, in keeping with the general market in the neighborhood. Because of the redevelopment nature of the site and the costs associated with this type of devel- opment, ownership by a government entity such as an HRA or EDA is likely necessary to sup- port the market rent structure that we have identified in this letter. Rents significantly above this would reduce demand and the ability of the project to succeed in the marketplace. Today's newest senior developments have focused on providing larger size units, incorporating extra bathrooms, more units with dens and extra storage within the units. Although we are ini- tially recommending slightly smaller unit sizes, we believe that seniors in this market will also prefer units with dens, extra bathrooms (or at least an extra half bath) and some extra storage, if not in the units then in the building. These features should be incorporated into the development as much as possible. Mr. Frank Dunbar Dunbar Development Corporation May 9, 2002 Page 3 We recommend that the units feature side-by-side full-size washers and dryers, walk-in closets, two full baths in two-bedroom units, eat-in kitchens, bay windows, individually controlled heat- ing and air conditioning, and all kitchen appliances. Common area amenities should include a community room with full serving kitchen and enclosed heated parking. There are only two senior housing, developments currently located in Northeast'Minneapolis that are market rate. Bethany Covenant offers 18 units of congregate, service-intensive housing and Main Street Lodge offers assisted living housing in 50 units. In Columbia Heights, Boulevard Apartments (77 units) is congregate, service-intensive and Royce Place (64 units) offers assisted living. All of these projects a frailer senior. There are no "adult/few services" buildings in the immediate area. The nearest is Banfill Crossing in Fridley near the Coon Rapids border. Banfill Crossing offers both affordable and market rate units and is located in a relatively commercial area. Other adult/few services properties are located in Coon Rapids and Spring Lake Park, ad- jacent to Fridley. Because of the lack of senior housing in northeast Minneapolis and in Colum- bia Heights, senior developments in the far northern suburbs have been attracting seniors from the more urban areas. Some move out further to be closer to their adult children. Many how- ever, are moving because there is no product available in their own neighborhoods to meet their We are aware that St. Hedwig's Church in Northeast Minneapolis is considering the develop- ment of senior housing, although this project will be assisted living housing, targeted to a frail senior. Again, there are few options for healthy, independent seniors who want to remain in their community and who do not need services. Some of these seniors have akeady left their commu- nities, moving to suburban communities further north. Still others remain in their single-family home. a, but would prefer a development that offers them greater mobility and freedom from the burden of home maintenance. We believe that a development such as the one proposed would offer seniors a very needed and attractive alternative to remaining in their single-family homes and an opportunity to remain in the neighborhood. If you have any questions or need additional information, please contact me. Sincerely, MAXFIELD RESEARCH INC. ~~tB~ujol/~/ PARKVIEW VILLA RESIDENT COUNCIL MEETING MINUTES May 13, 2002 The meeting was called to order at 7:00 p.m. Anita gave her Management Report: She explained rules for the following issues: · dogs in elevators and barking in apartments. · Security Door problems · Residents should keep apartment doors from slamming · Where Bird feeders should be placed · Cars should be moved for painting stripes · Cleaning the garage · New fumiture for Library · ~ Where to go incase of a storm waming- She suggested waiting in the bathrooms Leo gave minutes from April 8, 2002 meeting. Jackie Ovshak gave the Treasurers Report. John Super welcomed new residents, Stella Hudak and Margaret Cook. Marion Johnson gave entertainment report. We will have a Lasagna Dinner, June 5th with a $3.00 deposit. Sign up dates will be May 21st and 22nd. Also, the Parkview Villa picnic will be sometime in July. Jackie Ovshak gave the Sunshine Report for Muriel McCullan. Cards and $5.00 were sent to Ester Ovick, LeRoy Schmitz, Donna Povilat, Lucille Swendemann, Millie Scott and Clipp Knutson. A Sympathy Card was sent to the VFW Bingo hosts, Margauret and Michael on the death of their father in the name of Parkview Villa. Dorothy Keller said we still have Cookbooks for $5.00 each available. Margaret Cook, drew Esther Ovicks name for the $5.00 drawing and Janine Janoski, drew Opal Baker for the other $5.00 gift. MOTION by Helen Smith, second by Denny Eckstrom, to adjoum at 7:50 p.m. Respectfully Submitted, Leo Mollenmaster Resident Council Secretary 2002 Parkview Viii Housing Complex 965 N.E. 40th Avenue, Columbia Heights, MN 55421 D^TE: MAY 14, 2002 I06-3800 Fax (763) 788-3978 TO: RANDY SCHUMACHER, ACTING COMMUNITY DEV. DIRECTOR SHIRLEY BARNES, CHIEF EXECUTIVE OFFICER; CREST VIEW COMMISSIONERS; COLUMBIA HEIGHTS HRA BOARD OF DIRECTORS; CREST VIEW FROM: ANITA KOTTSlCK, HOUSING ADMINISTRATOR RE: APRIL/MAY MANAGEMENT REPORT FOR PARKVIEW VILLA & 4607 TYLER PHYSICAL PLANT: The evening of May 6 the CH Fire I~epartment was called out to 4607 Tyler St. It was found that the gooseneck was loose under a kitchen sink, the resident was unaware of this and was running water that worked it's way down to the basement smoke detectors and set them off. The pipe was fixed immediately and the smoke detectors in the area were allowed to dry out for a day and then put back in place. Elevator #2 (North) telephone has been acting up and the technician has been out servicing it a couple of times. When someone pushed the emergency telephone button it would ring to the office as it was suppose to but after that call it would no longer function until the technician reprogrammed. The technician determined that we needed a new telephone and has put in an order ASAP. Until the new telephone is installed if the emergency call button is pushed the technician will need to come out to fix. It is my understanding the new telephone should be installed this week. The telephone is no longer under warranty but the Maintenance Coordinator is communicating with the elevator company as to whether they will cover the cost as the telephone was part of the modernization project. Several apartments at Parkview Villa North have been experiencing problems with water backing up into their sinks. We have had several individual lines snaked out by an outside service who is able to go at least 50' out. We will have the North main cleaned and staff will continue to clear lines as they get work orders. If staff is unable to clear the line then we will have an outside service clear the line. Parkview Villa South annual apartment inspections are scheduled for May 24. The garage and parking lot will be cleaned and painted the beginning of June. New furniture will be purchased for the Library and new benches for the common areas. Owned by the EDA of the City of Columbia Heights Managed by Crest View Management Services Equal Housing Opportunity Agency I will begin getting costs and options this month and have a group of residents who will be helping decide what is attractive, comfortable and within the budget. I will then bring our recommendations to the Resident Council and the Board. The residents who make quilts asked me if they could clean up the area around the flag pole and replace the plantings. This area is not very attractive as it is now. This group works hard and in the past has made quilts for Northstar and Putnam Schools. They researched the cost and what would be the appropriate plantings within that area. I was pleased to allow them to take on this project. They donated all monies to have an outside landscaping company come in and remove all of the old plantings, materials, and bring in new material and plants. An area such as that can be difficult to find plantings that will thrive with salt from the driveway and full sun but I have seen the new plan for the area and is should be lovely. Work is scheduled to begin next week. I applaud their initiative to improve the grounds for all to enjoy. OCCUPANCY: NORTH BUILDING: APT # VACANCY DATE No vacancies SOUTH BUILDING: APT# VACANCY DATE 319 4/30/02 NAME NAME Olive Stanlowski MOVE-IN DATE MOVE-IN DATE 7/1/02 I internal move Waiting list totals are as follows: Parkview Villa North 22 CH Residents 18 Non-residents 4607 Tyler 3 CH Residents 6 Non-residents Parkview Villa South 26 CH Residents 13 Non-residents *Note annual waiting list update completed this month MlSC: For informational purposes the Parkview Villa calendar is attached and Administrator's monthly update to residents. PARKVIEW May Hi, everyone,t I hope today finds you all happy and healthy,t I'd like to t. hank those who volunteered to drive Ott Ottt' last Otttiitg tO Old Cottlttl'y Buffet. It was great fitn! RESIDENT COUNCIL NEWS The next Resident Council meeting will be held on Monday, May 13th, at 7:00pm in Community Room B. ALL RESIDENTS ARE WELCOME! HOUSING AND REDEVELOPMENT AUTHORITY The next HRA meeting will be held Tuesday, July 16, 6:30pm in Community Room B immediately followed by the EDA meeting. The HRA will now have planned meetings on a quarterly basis. All those interested are welcome to come. MOVIES Thanks to all those who offered to share movies. It is a great help! WINDOW WASHERS Don't forget the window washers will be here May 6 & 7. They will start on 9"' floor at 7:00 am and will work their way down. They will try to do some of the early risers first. EXERCISE GROUP I have removed the exercise group from the calendar. I am looking for a temporary leader for the group to fill in until Diann Powell is able to return. Anyone interested please contact Anita for details. LAUNDRY ROOM It is the time of the year when the city flushes the fire hydrants.' This causes the water to be discolored for a short period of time. It is okay to drink but it will make your white clothing dingy. So please check the hot water in your tap before you wash whites for the next couple of weeks. SECURITY/FIRE SAFETY REMINDER We have spent a large amount of money on se~:ui'ity. But still the most important security is all residents participating in keeping the building VILLA UPDATE 2002 safe. Do not let anyone into the building that you do not know personally. If they are here to visit someone or make a delivery after hours they can call that person through the security phone. If that person does not answer their phone, then the visitor would have no reason to enter the building. Also, always close and lock your apartment door. Doors left ajar are a serious fire hazard if we ever have a real fire, and unlocked doors invite unwanted visitors. Please be .responsible for you own safety as well as all other residents! SOUTH BUILDING INSPECTION I will be sending out notices the middle of May about Parkview View South apartment inspections. Bill and I are planning to do the inspections Thursday, May 24. Watch for a future lllenlO. APPLICANT'S INITIAL PAPERWORK This month I will explain what I orientate new tenants to when I meet with them at lease signing time. Here is a list of all of the different forms I go over with a new tenant; Housing with Services Information, Security System, Parkview Villa Dining, Recycling Guidelines, Extended Visitor Policy, Carpet Policy, Hallway/Door Decorating Policy, After Hours Procedure for Emergencies, Fire Guidelines, Severe Weather Guidelines, Col. Hts. Noise Ordinance, Medical Emergency Information Sheet, Okay Program, Disclosure of Information on Lead Based Paint, Excess Utility Charges, One-Strike Provision, Tenant Handbook and House Rules, and finally the Lease. All new tenants are given a packet with copies ofall of these forms. This is a lot of information to learn in a short period of time, so remember to help new tenants with questions and if anyone would like a packet please just ask the office and we will be happy to provide.