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HomeMy WebLinkAboutJanuary 28, 2003CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E.. Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. cohtmbia-heights, mn. us HRA Commissioners: Dennis Ecktund Julienne Wyckoff Bobby Williams Bruce Nawrocki Tammera Ericson Bruce Kelzenberg HOUSING & REDEVELOPMENT AUTHORITY January 28, 2003 The following is the Agenda for thc regular meeting of the Columbia Heights Housing & Redevelopment Authority (HRA) to be held at 6:30 PM on Tuesday, January 28, 2003, in the Parkvicw Villa Community Room B, 965 40th Avenue N.E., Columbia Heishts, Minnesota. The HRA does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all IHP, A services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is [made at least 96 hours in advance. Please call the HRA Secretary at 706-3670 to make arrangements (TDD/706-3676 for deaf or thearing impaired only). CALL TO ORDER/ROLL CALL- Walt Fehst PLEDGE OF ALLEGIANCE OATH OF OFFICE-Walt Fehst, Executive Director ELECTION OF OFFICERS- Walt Fehst Chair Vice Chair Secretary/Treasurer MOTION: Move to cast a unanimous ballot nominating and appointing for Vice Chair, and CONSENT AGENDA A. Approval of Minutes. 1. The Special Meeting of November 19, 2002. for Chair, for Secretary/Treasurer. MOTION: Move to approve the minutes of November 19, 2002 Special Meeting as presented in writing. REPORT OF MANAGEMENT COMPANY-William Jones, Housing Administrator CITIZEN FORUM (At this time, citizens have an opportunity to discuss with the HRA items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the HKA regarding specific agenda items at the time the item is being discussed.) ITEMS FOR CONSIDERATION 1. Parkview Villa South New Rent Structure MOTION: Move to approve a $30 per month increase in rents for current residents and increase the rent for all new vacancies to $600 per month at Parkview Villa South, beginning January 1, 2004. ADMINISTRATIVE REPORT ADJOURNMENT Cheryl Bakken, Acting Secretary H: \HP,~rH~q~a<~ ~3oXLL-~e~ ~?JHTS DOES NOT O,SCR,m,NATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER OATH OF COMMISSIONER OF COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY COLUMBIA HEIGHTS, MINNESOTA I, _, do solemnly swear that I will support the Constitution of the United States and of the State of Minnesota and will faithfully discharge the duties of the office of Commissioner of the Columbia Heights Housing and Redevelopment Authority, Columbia Heights, Minnesota, according to the law and to the best of my judgment and ability, so help me God. I do further swear that I am, and was at the time of my appointment, a resident of Columbia Heights, Minnesota. (s) Subscribed and swom to before me this .,2003. (s) day of Notary Public My commission expires COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: January 28, 2003 AGENDA SECTION: ORIGINATING EXECUTIVE NO: DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Election of Officers BY: Robert Streetar BY: DATE: January 14, 2003 BACKGROUND: The City of Columbia Heights Housing and Redevelopment Authority (HRA) Bylaws specify that the authority shall select a Chair, Vice Chair and a Secretary/Treasurer from among its Commissioners. The current officers are as follows: Chair Vice Chair Secretary/Treasurer Marlaine Szurek Dennis Ecklund, Jr. Gary L. Peterson RECOMMENDATION: Move to cast a unanimous ballot nominating and appointing for Chair, for Vice Chair, and for Secretary/Treasurer. RECOMMENDED MOTION: Attachments Move to cast a unanimous ballot nominating and appointing for Chair, for Vice Chair, and for Secretary/Treasurer. HRA ACTION: H:\HRA consent Form 2003\HRA Election of Officers TRANSCRIPT OF PROCEEDINGS FOR ELECTION OF OFFICERS FOR 2003 FOR THE COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) The meeting of the Columbia Heights Housing and Redevelopment Authority (HRA) was called to order by the Executive Director, on Tuesday, January 28, 2003. Election of officers. The Executive Director stated that the order of business was election of officers. Commissioner nominated Commissioner as Chair. There being no further nominations, upon vote being taken, Commissioner was elected Chair. NOTE: The Chair thereupon assumes the office and presided over the meeting. Commissioner Commissioner as Vice Chair. nominated Commissioner There being no further nominations, upon vote being taken, was elected Vice Chair. Commissioner taken, Commissioner nominated Commissioner as Secretary/Treasurer. There being no further nominations, upon vote being was elected Secretary/Treasurer. H:kformskoaEh of office HRA transc HOUSING & REDEVELOPMENT AUTHORITY SPECIAL MEETING MINUTES OF NOVEMBER 19, 2002 CALL TO ORDER - The Special Meeting of the Columbia Heights Housing & Redevelopment Authority (HRA) was called to order by Chair, Marlaine Szurek at 6:39 p.m., November 19, 2002, in City Hall, Conference Room 1,590 40th Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Commission Members Absent: Staff Present: Marlaine Szurek, Gary Peterson, Julienne Wyckoff, Bruce Nawrocki, and Bobby Williams, Dennis Ecklund Jr. Walt Fehst, Executive Director Robert Streetar, Deputy Executive Director William Jones, Parkview Villa Housing Administrator Shirley Barnes, CEO, Crest View Corporation Cheryl Bakken, Secretary Mark Nagel, Housing Assistant PLEDGE OF ALLEGIANCE CONSENT AGENDA Approval of Minutes Approve the Minutes of Regular Meeting of October 15, 2002. MOTION by Nawrocki, second by Williams, to approve the minutes from October 15, 2002, Regular Meeting as presented in writing. All ayes. Motion Carried. REPORT OF MANAGEMENT COMPANY Jones stated staff is obtaining bids for a smoke detector monitor box for the fire alarm, and to remove tree branches at 4607 Tyler building. Nawrocki questioned who authorized the bidding process for the monitor box and how much will it cost. Jones stated all new buildings are required to have this type of fire alarm monitoring box and that the box will be approximately $6,000 to $8,000. Members of the Board expressed concern that we would make such a large purchase for the building as we are looking into the possibilities of selling it. Streetar and Barnes stated they will check into the necessity of the monitoring box and report back to the Board at a later date. In the North building the air make up units aren't working properly and the boiler controls need to be replaced for both the north and south buildings. Staff is obtaining bids for the air make up unit repair on both the north and south buildings. The trashcan was moved on the walking path on 10/30/02 and the ceiling in Unit 319 is under repair. The Real Estate Assessment Center Survey Results for 2000 and 2001 are included in the packet for board review. Ecklund stated he is looking into Project EZ where cell phones are used for emergencies. He will report to the Board the details at a later date. Housing & Redevelopment Authority Minutes November 19, 2002 Page 2 of 3 Williams asked what is the policy for calling people on the waiting list to fill vacancies at Parkview. Jones stated they go through the entire Columbia Heights resident waiting list first and then the non-resident list. Szurek questioned why people are moving from the North subsidized building into the South building, which isn't subsidized. Barnes stated it was determined years ago by a previous Board. Nawrocki and Szurek's understanding was that the South building would be rented at a lower, more affordable rate, but did not remember passing a motion to let residents move from the north building to the south building. Williams asked what the South building units are rented out for. Jones stated they are set at a minimum of $250 and maximum of $45O per month. Williams felt we should raise the rent. Streetar stated, staff will check into the policy for the South building and rental rates and report to the Board. CITIZENS FORUM Judy Schendel, a resident of 4607 Tyler asked for clarification of rumors about the City selling the building or increasing the rent. Streetar stated the Board has approved a rent increase effective January 1, 2003 of $3O per month and the Board is exploring options of selling the building. Schendel asked for a $15 dollar increase on January 1*t and another $15 on June ]st tO make it more affordable for her. Motion by Wyckoff, second by Williams, to increase the rent at 4607 Tyler Street apartments to $625 with utilities, effective immediately, as vacancies occur. Motion failed for lack of a second. Amended Motion by Nawrocki, second by Ecklund, to increase the rent at 4607 Tyler Street apartments to $600 with utilities, effective immediately, as vacancies occur. All ayes. Motion Carried. ITEMS FOR CONSIDERATION Approve Bid for Snow Removal at Parkview Villa Jones stated Professional Building Maintenance Services, Inc. performed the snow removal last year for Parkview Villa and Tyler buildings. Again this year, staff requested bids with two contractors responding. Clean Sweep, Inc. bid $80.50 per hour for 1.5 to 3 inches, and 3 or more inches will be $88.55 per hour. Professional Building Maintenance (MGS) bid $65. OO for 1 to 4 inches, $75.00for 4 to 8 inches, $85.00for 8 to 12 inches, $100. OOfor 12 inches or more all per hour and Tyler street was bid at $40. OO for 1 to 4 inches, $50. OO for 4 to 8 inches, $60. O0 for 12 or more per hour. Jones recommended Professional Building Maintenance (MGS) as they were the lowest qualified bidder. Peterson questioned if Professional Building Maintenance rates weren't per occurrence instead of per hour as it is listed that way in their proposal. Jones indicated he understood the bid as her hour and Bakken also felt it was that way last year. Streetar stated, staff will check last years billing documents to verify the cost. Homing & Redevelopment Authority Minutes November 19, 2002 Page 3 of 3 Motion by Peterson, second by Williams, to Approve the Contract for Snow Removal service to cover the year 2002-2003, to Professional Building Maintenance Services if the rates are per occurrence; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. All Ayes. Motion Carried. Review TKDA Capital Improvement Plan One of the required parts of the Annual PHA Plan is the Capital Fund Program. At the HRA meeting in April, the Board approved a $6, 700 contract with TKDA to prepare a 20-year CIP for both the North and South buildings. During the preparation of the plans, HUD recommended a 15 year plan, as a 20 year projection would be too long. At the July meeting, the HRA Board approved the first 5years of the CIP. The Board needs to approve of the remaining l O years of the plan. Once the 15-year CIP is approved, a copy will be sent to HUD and the Capital Improvements Committee can begin work on the renovation of the kitchens. Szurek stated when the committee meets, they will determine which kitchens will be replaced based on condition. Motion by Nawrocki, second by Williams, to approve the remaining 10 years of the CIP for Parkview Villa North and South inclusive of any changes by the Board. All ayes. Motion Carried. ADMINISTRATIVE REPORTS 2002 PHA Plan- HUD approved the 2002 plan, which makes the City up-to-date on the reporting of the plan. The 2003plan was submitted last month. Approval should come in about a month. Parkview Re-Roofing Project- The Pre-Construction meeting was on November 4'h where all the issues related to the antenna's on the roof were addressed. It was discovered the antenna for Parkview residents isn't working. Jones will look at purchasing a new one and Omni Roof lnc will install it for no charge. The roof materials will be received on November 18th. ADJOURNMENT Chair, Szurek adjourned the meeting at 8:07 p.m. Respectfully submitted, Cheryl Bakken Recording Secretary H:XI-IRAMinutes 2002\11-19-2002 II II Parkview Villa Housing Complex 965 N.E. 40th Avenue, Columbia Heights, MN 55421 (763) 706-3800 Fax (763)788-3978 DATE: January 14, 2003 TO: Bob Streetar; Community Development Director Shirley Barnes; Chief Executive Officer; Crest View Corporation Commissioners; Columbia Heights HRA Board of Directors; Crest View FROM: William Jones, Housing Administrator December Management Report for Parkview Villa & 4607 Tyler Ad for the vacant trait at 4607 Tyler, was placed in the star triune The make-up air unit is back in service in the North building. OCCUPANCY: 4607 Tyler Apt # 4 Nov 30 2002 NORTH BUILDING Apt #504 Jan, 1 2003 Apt #905Feb, Jan 31,2003 SOUTH BUILDING Apt #118 Jan 31,2003 Apt #419 Jan, 17,2003 * 3 residents needed increased services Rented for Jan, 24 2003 Rented for Feb, 14 2003 Rented for Feb, 14 2003 Rented for Feb, 1 2003 Waiting list totals are as follows: Parkview Villa North 22 CH Residents 31 Non-residents 4607 Tyler 4 CH Residents 6 Non-residents Parkview Villa South 26 CH Resident 14 Non residents MISC: For informational purposes the Parkview Villa calendar and the Administrator's monthly update to residents is attached. Hi, everyone! It's great to be hera I look forward to getting to know all of you. Have a happy new year RESIDENT COUNCIL NEWS The next Resident Council meeting will be held on Monday, JANUARY 13, 2003 at 7:00pm in Community Room B HOUSING AND REDEVELOPMENT AUTHORITY The next E.D.A meeting will be held Tuesday, JANUARY 28, 2003, 6:30pm REAL ESTATE ASSESSMENT CENTER The scores for Park View Villa will be posted on the board by the elevator. PACKAGES We cannot sign for packages. ROOFING UPDATE The roofing work is complete. DONATIONS UPDATE Thank You cards were dropped off from the school you all made donation to. SMOKING Please remember there is no smoking in the common areas of this building. Also please rem/nd all.of your visitors of this rule. Parking Issues Everyone needs to park in his or her assigned parking spot. Maintenance ISSUES If you have a maintenance issue after 5:00 p.m. you must call 763-706-3800 thank you. LAUNDRY ROOM GUIDELINES Please be sure to clean both the washers and dryers when you are done using them. Don't leave a mess for the next person. COMMON AREA GUIDELINES Absolutely, no alcoholic beverages in the common areas. Be sure that your visitors are aware of this rule. PARKING LOT Please drive carefully when leaving the garag.e and driving in the parking lot. II eeI COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: January 28, 2003 AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE NO: 1 DEPARTMENT: HR6 DIRECTOR ,\ APPROVAL ITEM: Parkview Villa South Rent Structure BY: Mark Nagel BY: DATE: January 1'3, 2003 BACKGROUND: As has been discussed at previous HRA meetings, the rents at PVVS are structured along public housing guidelines, even though they do not have to be by law. Staff was directed by the HRA to review the current rent structure at PVVS at the October meeting and report back to the HRA Board at the January HRA meeting. The 2003 Budget for PVVS, which does not receive an operating subsidy or capital improvement funding from HUD, shows $220,000 in revenues and an estimated $216,000 in expenditures, which leaves just 2% contingency for emergencies. Without any additional rent revenue, and with just a 3% increase in expenses in 2004, the budget may go in the red. Given the impact of the State budget deficit on city finances, it is unlikely that a deficit in the PVVS budget could be made up from other city funds, either. In addition, the CIP completed by TKDA last summer shows $162,000 in needed updates over the next 7 years with costly upgrades of kitchens and appliances following shortly thereafter. While there are funds available to PVVS for the capital improvements, there would not be enough in the operating budget to replace both these funds or take care of emergencies given the current rent structure. Staff reviewed rents from two perspectives; senior buildings in Anoka County like PVVS and rental housing complexes available to all age groups. The average one bedroom unit in senior apartments in Anoka County is about $595, which does not include garage space. As you might expect, the average one bedroom unit in Anoka County, according to Maxfield Research, Inc., is higher at $719. By all comparisons, the rents that PVVS residents pay are one of the best values in Anoka County. It seems clear that in order to pay for CIP upgrades in the furore and keep up with operating expenses, an increase in rents will be necessary, as it is unlikely funds from any other city source, will be available to keep rents at their current levels. The question then becomes one of what's fair, given the limited incomes of most seniors, but will still meet expenses and the capital improvements, so seniors will have a nice place to live. Each $30 per month increase in rents yields about $16,200 in income, so in 2004 the operating budget would meet expenses and have a 5% contingency, but add nothing to the CIP for furore improvements. This would be the minimum increase necessary to "stay ahead" of expenses, assuming no costly emergency expenses occurs during the year. By having the increase not take effect until January 1, 2004, seniors would have time to budget adequately and the HRA would have time to assist seniors with financial concerns about the increase. In addition, for any new vacancies beginning January 1, 2004 rents will be $600 per month. RECOMMENDATION: Staff recommends approval of a $30 per month increase in rents for current residents and increase the rent for all new vacancies to $600 per month at Parkview Villa South, beginning January 1, 2004. RECOMMENDED MOTION: Move to approve a $30 per month increase in rents for current residents and increase the rent for all new vacancies to $600 per month at Parkview Villa South, beginning January 1, 2004. HRA ACTION: H:\HRA Consent Form2003~PVV South Rent Increase TO: FROM: DATE: SUBJECT: EDA and HRA Commissioners Robert Streetar, Community Development Director Mark Nagel, Housing Assistant Randy Schumacher, Community Development Assistant January 13,2003 Community Development Monthly Update The purpose of this monthly report is to provide EDA and HRA Commissioners with a comprehensive update on the City's community development goals and activities. The City Council established the following community development goals in January of 2OO2. 1. Redevelop Industrial Park 2. Evaluate development of Lominanki Park 3.40th and University Redevelopment 4. Evaluate Options for Parkview Villa North 5. Improve the Housing Stock 6. Increase Tax Base 7.37th and Central Redevelopment 8.39~h and Central Redevelopment 9. Promote Columbia Heights 10.40th and Jackson to Van Buren Redevelopment 10. (tie)4201 Central Redevelopment Industrial Park Redevelopment Staff is working with United Properties and the planning firm of Hoisington Koegler to put together two redevelopment scenarios for the Council to review in March 2003. In addition, the Industrial Redevelopment Plan will incorporate the Huset Park study, so redevelopment and park plans are integrated and complement each other. 40th and University The City now owns the gas station located at this site. Staff is preparing to demolish the station to prepare for redevelopment. Staff has contacted a number of developers to let them know about this redevelopment opportunity. This site is approximately I acre is size. United Properties, Inc. has indicated possible uses for the site include a fast food restaurant, day care or a bank. Evaluate Options for the disposition of Parkview Villa North The following parties have expressed an interest in possibly replacing Columbia Heights as owner and manager of PWN, they are the Metro Council, the Crestview Corporation and Common Bond Communities, Inc. Improving Housing Stock Home Improvement Fair The "Rising to New Heights" group has taken the lead on moving this project forward. Staff met with Jo Ann Student, Bruce Nedegaard and Mickey Rooney to discuss preliminary details. The Home Improvement Fair is scheduled for April 10, Sunday at the Columbia Heights Senior High School. The intent of the fair is to increase and maintain the quality of housing by bringing together residents and local contractors, builders, remodelers, architects, and lenders to facilitate home improvements. Habitat for Humanity Staff met with Habitat for Humanity on January 8, 2003 to complete the remainder of the paperwork to finalize the terms of the Development Agreement and close the project. Greater Metropolitan Housing Corporation (GMHC) Housing Resource Center The agreement between the EDA and GMHC is approved through 2003. achievements for 2002 are as follows: Program Program Rehab Incentive Program Fix Up Fund Construction Consultations Construction Inspections Construction Scopes Home Improvement Info Requests Rental/Energy Information Assistance Refinance Assistance Total Households Served Investment 8 $14,657 4 $74,983 33 N/a 17 N/a 7 N/a 67 N/a 2 N/a 2 N/a 140 $89,640 Center for Energy and the Enviroment (CEE) Program achievements for 2002 are as follows: Program Fix Up Fund Community Fix Up Fund Rental Rehabilitation Loan Total Households Served Investment 1 $22,299 19 $294,130 ! $5,500 21 $321,929 Discount Loan Program There are about 20% of the funds remaining to be committed through CRR/CEE. Therefore, a request was made to MHFA to extend the program past the deadline of December 31, 2002. They have approved the request and the program will continue until all of the funds are expended. This is good news, because for each loan dollar expended, another $8 in private funds, are put toward home improvement projects. CRR/CEE is working on a mailing to homeowners to advise them on the availability of these funds (a special thank you to the Fire Department for their help). This has been 2 the most popular of housing rehab programs offered in the City. Unfortunately, MHFA is out of Rehab Loan Funds until September 2003, so there is little chance the program can continue after the remaining funds run out. City Council will consider the extension of the agreement to allow this program to continue at their January 27, 2003 meeting. Rental Rehab, Rental Energy Loan Programs The Rental Rehab and Home Energy Loan Programs, administered by CRR/CEE, have not had much activity. These are the only two programs that MHFA has aimed directly at improving rental housing here in Columbia Heights. Together with CRR/CEE, the staff has been working on increasing the use of theses programs by Columbia Heights landlords. First, a mailing was sent to each rental property owner in the City advising them of the availability of rental rehab dollars and second, a presentation will be made to the Rental Property Owners in February. A Cable TV program is in the works for next spring. Increase Tax Base Business Revolving Loan Fund The Depository Services Agreement has been signed by U. S. Bank. All that remains is transferring funds into the account to activate it. The BRLF is now available to Columbia Heights business owners. Staff will work with the Columbia Heights branch of U.S. Bank to market the availability of the BRLF to business owners. 37th and Central The owner of Puerta Vallarta has hired an architect that has prepared a redevelopment proposal for the area along Central Avenue, north of the Olive Tree, and South of Bobby and Steves. The preliminary proposal includes a 3-story building with 13,000 square feet of retail on the first floor, and 22 units of market-rate rental housing on the second and third floors. The rental units are 1, 2 and 3 bedrooms and rents start at $900 a month and run to $1,500 a month. Staff expects to bring this project to the City Council at a worksession for review and comment by March 15. 39th and Central The Nath Company contacted the City to inquire about redevelopment plans. Nath, the owner of the Burger King, has indicated they may want to move from their current location to the vacant Hardies on Central just south of 1-694. Nath is having an appraisal completed on the Burger King, which ought to give the City a good idea of the possible purchase price. If the City purchased the Burger King, this would greatly facilitate the redevelopment of this property. Promote Columbia Heights Design Guidelines Task Force On January 22, the City held a public workshop for residents and businesses to provide an opportunity to share comments regarding the community's image and appearance, specifically the design guidelines being development for Central Avenue. Staff will provide a summary of this meeting at the January 28~ meeting. Additional Community Development Activity Kmart Mr. Herringer has expressed an interest in the possible redevelopment of the Kmart property. He met with Mr. Nedegaard to discuss a proposal to build approximately 180 units of market rate housing on the site. Mr. Herringer liked the proposal. Mr. Herringer is pursuing the buy-out of the other owner, which would give Mr. Herringer total control of the site. 4607 Tyler Street Staff is receiving proposals from the following parties interested in purchasing the four- plex at 4607 Tyler Street. They are Agape New Life Ministries, Minnesota Housing Resources and Suburban Affordable Housing. Staff intends to make a recommendation regarding the sale of the property at the February 19 EDA meeting. Columbia Heights Business Center The assignation agreement of the Columbia Heights Business Center parking ramp to the new owners, Best & Hempel, LLC, has been signed by both parties. The new owners were able to extend the leases of two of the major tenants in the building, which is a positive given depressed commercial real estate market. They are also planning interior renovations to the building. On January 6~, staff met with the owners to work on a maintenance and repair schedule for the parking ramp, which needs partial concrete repairs, joint sealant replacement, and a waterproof membrane. Currently, it appears the estimated costs are in the range of $250,000. A schedule will be ready for consideration by March 1,2003, as per the Agreement. Columbia Park Medical Group Staff with the help of the City Attorney, negotiated a draft of a new 10-year lease agreement to the Columbia Park Medical Group for the City owned parking ramp behind their building. Successful renegotiation of this agreement will mean this local business community will remain and hopefully, expand in Columbia Heights for at least the next decade. City Council will consider the Agreement at their January 27, 2003 meeting. Parkview Villa North Re-Roofing Project The repairs have been made between the North and South buildings. The sheet metal workers are nearing the halfway point despite the cold temperatures and the February completion date seems firm. Development Goal Setting Session At a Council work session in February, staff will update the Council regarding redevelopment goals established by the Council in January of 2002, as well as the redevelopment goals staff suggests the Council pursue for the next 18 months. Staff will be suggesting the Council pursue the following redevelopment goals for the next 18 months. In order of priority, they are the redevelopment of: The Industrial Park Established by the Council in January 2002 as the highest redevelopment priority. The northwest corner of 37~ Avenue and Central Avenue Established by the Council in January 2002 as a redevelopment priority. A developer is proposing a development that would include retail and market rate housing. 3. The northeast corner of 39~ Avenue and Central Avenue (Mady's) Established by the Council in January 2002 as a redevelopment priority. 4. The southwest and southeast corners of 40th Avenue and University Avenue Established bythe Council in January 2002 as a redevelopment priority. In addition to the redevelopment of southeast corner, staff suggests redeveloping the southwest corner also. / 5. The northwest corner of 37~h Avenue and Stinson Boulevard This is a new goal staff believes represents a good redevelopment opportunity. There are current vacancies in the smaller strip mall, the buildings are blighted, and this site is a gateway to the City. In addition, while there is nothing definitive, the Kmart site may turn into a redevelopment opportunity. HOUSING AND REDEVELOPMENT AUTHORITY (HRA) HRA MEETING SCHEDULE FOR 2003 DATE PLACE TIME JANUARY 28, 2003 PARKVI EW VI LLA 6:30 P.M. APRIL 15, 2003 PARKVlEW VILLA 6:30 P.M. JULY 15, 2003 PARKVIEW VILLA 6:30 P.M. OCTOBER 21, 2003 PARKVIEW VILLA 6:30 P.M. If you have any questions, please feel free to contact Cher Bakken at (763) 706-3669. H:\HRA Misc.~2003 Mtg Schedule AMENDED AND RESTATED BYLAWS OF THE HOUSING AND REDEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA FEBRUARY /el ,2002 Section 1. Section 2. Section 3. Section 4. Section 1. Section 2. ARTICLE I THE AUTHORITY Name of Authority. The name of the Authority shall be the "Housing and Redevelopment Authority of Columbia Heights, Minnesota." Seal of Authority... The seal of the Authority shall be in the form of a circle and shall bear the name of the Authority and the year of its organization. Office of the Authority; Place of Meeting. The office of the Authority shall be at such place in the City of Columbia Heights, Minnesota as the Authority may from time to time determine by resolution. Regular and special meetings of the Board of Commissioners shall be open to the public and shall be held at such place in the City as the Authority may fi.om time to time determine by resolution. Powers of the AuthoriW. The Authority, by and in its corporate name, shall have and exercise all powers, functions rights and privileges pursuant to City Ordinance No. 1442 (Allocation Ordinance), and such portion of the powers described in Minnesota Statutes 469.001 to 469.047 as are allocated to the Authority under the Allocation Ordinance. ARTICLE II COMMISSIONERS Authority. The business and affairs of the Authority shall be managed by or under the authority of the Board of Commissioners, except as otherwise permitted by statute. Number, Qualification and Term of Office. There shall be six Commissioners appointed by the Mayor of Columbia Heights and approved by the City Council. All Commissioners must be at least 18 years of age and must reside in the City of Columbia Heights. At least one Commissioner shall be a member of the Columbia Heights City Council. In accordance with Minnesota Statutes, Section 469.003, subdivision 5, at least one Commissioner shall be a "resident board member" as defined in Code of Federal Regulations, title 24, part 974 (HUD Regulations). Any Commissioner who is a City Council member shall serve a term equal to the Commissioner's City Council tenn. All other Commissioners shall serve a term of five years. SJB-208489v 1 CLI62-22 Section 3. Section 4. Section 1. Section 2. Section 3. Section 4. Section 5. Section 6. Section 7. Vacancies. Vacancies on the Board of Commissioners occurring by mason of death, resignation, removal or disqualification shall be filled for the unexpired term by the Mayor in accordance with the procedures and criteria set forth in Article II, Section 2. Removal. For inefficiency or neglect of duty, or misconduct in office, a Commissioner may be removed from office by the City Council in accordance with Minnesota Statutes, Section 469.010. ARTICLE III OFFICERS Officers. The officers of the Authority shall be elected from among the Commissioners and shall consist of a Chair, Vice-Chair, and a Secretary-Treasurer. A Commissioner shall not hold more than one of the above named offices at the same time. Chair. The Chair shall preside at all meetings of the Board of Commissioners if present. Except as othenvise authorized by resolution of the Board of Commissioners, the Chair shall sign all contracts, deeds and other instruments made by the Authority. At each meeting the Chair shall submit such recommendations and infonnation as considered proper concerning the business, affairs and policies of the Authority. Vice Chair. The Vice-Chair shall perform the duties of the Chair in the absence or incapacity of the Chair; and in case of resignation or death of the Chair, the Vice-Chair shall perform such duties as are imposed on the Chair until such time as the Board of Commissioners shall select a new Chair. Secretary-Treasurer. The Secretary-Treasurer shall perform the duties of the office of Secretary-Treasurer and shall preside at all meetings of the Board of Commissioners in the absence of the Chair and Vice-Chair. The Secretary-Treasurer may delegate the responsibility for recording the Minutes of the Board of Commissioner meetings to the Executive Director or to the Authority Office Secretary as is determined appropriate by the Secretary-Treasurer. Execution of Instruments. All deeds, contracts, promissory notes, bonds and instruments of every kind, authorized by the Board of Commissioners shall be signed by the Chair on behalf of the Authority as well as the Executive Director, and shall be executed in the name of the Authority. Additional Duties. The Officers of the Authority shall perform such other duties and functions as may fi-om time to time be required by the Authority, or the By-Laws or rules and regulations of the Authority. Election or Appointment. The Chair, Vice-Chair, Secretary-Treasurer shall be elected annually from among the Commissioners of the Authority, and shall hold office for one year or until their successors are elected and qualified. SJB-208489v 1 CL162-22 Section 8. Vacancies. Should the office of Chair, Vice-Chair, or Secretary-Treasurer become vacant, the Board of Commissioners shall elect a successor from its members at the next regular meeting, and such election shall be for the unexpired term of said office. ARTICLE IV EXECUTIVE DIRECTOR The Columbia Heights City Manager is the Executive Director of the Authority. The Executive Director shall have general supervision over the administration of the Authority's business and affairs, subject to the direction of the Board of Commissioners. As assistant to the Secretary, the Executive Director shall insure that proper records of the Authority are maintained. The Executive Director (or his designee) shall act as Secretary of the meeting of the Board of Commissioners and shall keep a record of the proceedings in a joumal of proceedings to be kept for such purposes (the Minutes of the proceedings are to be signed by the recorder plus the Authority Commissioner acting as Chair at the meeting). The Executive Director shall perform all duties incident to the Executive Director position as may be assigned by the position description as approved by the Board of Commissioners. ARTICLE V ADDITIONAL PERSONNEL Section 1. Depu_ty Executive Director. The Columbia Heights Community Development Director is the Deputy Executive Director and performs such duties and services as specified by the Executive Director, subject to direction of the Authority. In the absence or incapacity of the Executive Director, the Deputy Executive Director may sign contracts, deeds and other instruments made by the Authority. Section 2. Other Personnel. The Board of Commissioners may from time to time employ such personnel as it deems necessary to exercise its powers, duties and functions as prescribed by the Allocation Ordinance and the relevant portions of Minnesota Statutes, Sections 469.001 to 469.047. The selection and compensation of such personnel (including the Executive Director) shall be determined by the Board of Commissioners subject to the laws of the State of Minnesota. The Board of Commissioners may also use the services of staff provided by the City as agreed to between the Authority and the City from time to time. ARTICLE VI MEETINGS Section 1. Regular Meetings. Meetings shall be held on a quarterly basis without notice at the regular meeting place (Parkview Villa) on the third, Tuesday in the months of January, April, July and October at 6:30 P.M., unless the same is a legal Holiday, in which event said meeting shall be held on the next succeeding secular day. In the event the date/time/meeting place of a particular meeting must be changed, the Executive Director may make such change deemed necessary by notifying all Commissioners of the revised meeting time and date in accordance with the procedures for a special meeting. SJB-208489v 1 CL162-22 Section 2. Special Meetings. Special meetings of the Board of Commissioners may be called by the Chair, two members of the Board of Commissioners, or the Executive Director for the purpose of transacting any business designated in the call. The call (including location of meeting) for a special meeting must be delivered to Commissioners at least two days before the meeting, and notice of the meeting must be posted in the Authority's offices at least three days before the meeting. At a special meeting no business may be considered other than as designated in the call, except that if all the members of the Authority are present at a special meeting, any business may be transacted at such special meeting by unanimous vote. ARTICLE VII QUORUM Four Commissioners constitute a quorum for the purpose of conducting its business and exercising its powers and for all other purposes, but a smaller number may adjourn from time to time until a quorum is obtained. When a quorum is in attendance, action may be taken by the Board of Commissioners upon a vote of a majority of the Commissioners present. ARTICLE VIII ORDER OF BUSINESS Section 1. Order of Business. At the regular meetings of the Board of Commissions the following shall be the Order of Business: 1. Roll Call 2. Approval of Minutes of the previous meeting. 3. Management Report. 4. Consent 5. All other items. 6. Adjournment Upon direction of the Chair, or the motion by two members of the Board of Commissioners, any resolution shall be in writing and shall be copied in the journal of the proceedings of the Board of Commissioners. ARTICLE IX MANNER OF VOTING The voting on all questions coming before the Board of Commissioners shall be by the Chair calling for yeas and nays on the questions and shall be entered upon the Minutes of each meeting. The Chair and all members of the Board of Commissioners at every meeting of said Board of Commissioners shall be entitled to a vote. In the event that any Commissioners shall have a personal interest of any kind in a matter then before the Board of Commissioners, the Commissioners shall disclose his/her interest and be disqualified from voting upon the matter, and the Secretary shall so record in the Minutes that no vote was cast by said Commissioner. SJB-208489v I 4 CL162-22 ARTICLE X AMENDMENTS The By-Laws of the Board of Commissioners shall be amended by Resolution only with approval of at least a majority of the Commissioners in office at any time. the These By-Laws were amended as the By-Laws of the Authority by the Board of Commissioners on //~'day of . /L""-e~....~.,~., 2002. Cheryl Bakk~n, Recording SeCretary ~r SJB-208489v I 5 CL162-22