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Home My WebLink AboutNovember 19, 2002 Spec.CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights, mn. us HRA Commissioners: Marlaine Szurek Dennis Ecklund Julienne Wyckoff Bobby Williams Gary L. Peterson Bruce Nawrocki HOUSING & REDEVELOPMENT AUTHORITY November 19, 2002 The following is the Agenda for the Special meeting of the Columbia Heights Housing & Redevelopment Authority (HRA) to be held at 6:30 PM on Tuesday, November 19, 2002, in the City Hall, Conference Room 1,590 40th Avenue N.E., Columbia Heights, Minnesota. The HRA does not discriminate on the basis of disability in the admission or access to, or treatment or e .m. pl.o. yn~. e..n.t.in, its ] services, programs, or activities. Upon request, accommodation will be provided to allow individuals with d~sabflmes to [participate in all HRA services, programs, and activities. Auxiliary aids for handicapped persons are available upon request Iwhen the request is made at least 96 hours in advance. Please call the HRA Secretary at 706-3670 to make arrangements I(TDD/706-3676 for deaf or hearing impaired only). CALL TO ORDER/ROLL CALL PLEDGE OF ALLEGIANCE CONSENT AGENDA A. Approval of Minutes. 1. The Meeting of October 15, 2002. MOTION: Move to approve the minutes of October 15, 2002, regular meeting as presented in writing. REPORT OF MANAGEMENT COMPANY- William Jones, Housing Administrator ITEMS FOR CONSIDERATION 1. Approve Bid for Snow Removal at Parkview Villa MOTION: Move to Approve the Contract for Snow Removal service to cover the year 2002-2003, to Professional Building Maintenance Services; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. 2. Review TKDA Capital Improvement Plan MOTION: Move to approve the remaining 10 years of the CIP for Parkview Villa North and South inclusive of any changes by the Board ADMINISTRATIVE REPORTS Deputy Executive Director-Bob Streetar Executive Director- Walt Fehst. ADJOURNMENT Cheryl Bakken, Acting Secretary H:\HP~A Agenda2002\ll-19-2002Special Mtg THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITYIN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER HOUSING & REDEVELOPMENT AUTHORITY REGULAR MEETING MINUTES OF OCTOBER 15, 2002 CALL TO ORDER - The Regular Meeting of the Columbia Heights Housing & Redevelopment Authority (HRA) was called to order by Marlaine Szurek at 6:28 p.m., October 15, 2002, in the Parkview Villa Community Room B, 965 40th Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Commission Members Absent: StaffPresent: Marlaine Szurek, Gary Peterson, Julienne Wyckoff, Bruce Nawrocki, and Bobby Williams, Dennis Ecklund Jr. Robert Streetar, Deputy Executive Director Randy Schumacher, Comm. Dev. Assistant William Jones, Parkview Villa Housing Administrator Cheryl Bakken, Secretary Mark Nagel, Housing Assistant CONSENT AGENDA Approval of Minutes Approve the Minutes of Special Meeting of September 17, 2002. MOTION by Nawrocki, second by Williams, to approve the minutes from September 17, 2002, Special meeting as presented in writing. All ayes. Motion Carried. REPORT OF MANAGEMENT COMPANY Jones reported in two apartments in the South building they had to replace the heating zone valves. Bearings need to be replaced in the motor for the exhaust unit in the North boiler room and in the exhaust unit that serves the North apartments ending in 7. Maintenance will work with staff to obtain bids. On October 6th, apartment #1 at 4607 Tyler had problems with the kitchen sink backing up. While it was being cleaned the snake broke the piping under the sink, which went to apartment #2. Staff wasn 't aware of the water damage to apartment #2 until the water ran into the basement and set off the smoke detector and CO detector. All repairs were completed on October 7a. CITIZENS FORUM Olive Stanislowski, Apartment 319, stated she reported water leaking from her ceiling fan that hasn't been fixed. Jones stated the repair is on the list of maintenance items and will be fixed in a timely matter. Nawrocki stated a resident resident of Parkview Villa contacted him requesting that a garbage can be placed closer to the walkway, by the light pole in the park, adjacent to Parkview, so when residents walk her dogs in the winter months, it will be easier to get to with the snow on the ground. Streetar will check with Public I'Vorks on availability of an extra garbage can to be placed in that area. Housing & Redevelopment Authority Minutes October 15, 2002 Page 2 of 3 ITEMS FOR CONSIDERATION PUBLIC HEARING Adopt Resolution 2002-07, Approving the 2003 PHA Plan Nagel stated staff has met the HUD required forty-five days for review of the PHA Plan by the public, Parkview Villa Resident Advisory Board, and Anoka County. The document will be electronically transmitted and downloaded through the HUD web page REA C System after approval of Resolution 2002-07. Once the plan is approved, the Capital Improvement Committee will meet to decide which apartments need cabinet replacement this year, based upon depreciation. Szurek felt the kitchens should be a high priority for the committee and asked what the time limit for the funds to be spent is. Nagel stated the HRA has until June 30th of 2006. Motion by Peterson, second by Williams, to close the Public Hearing for the review of the draft Housing and Redevelopment Authority Annual PHA Plan at 6:45 p.m. All ayes. Motion Carried. Motion by Peterson, second by Williams, to waive the reading of Resolution 2002-07, there being ample copies available to the public. All ayes. Motion Carried. Motion by Peterson, second by Williams, to adopt Resolution 2002-07, of the Columbia Heights Housing and Redevelopment Authority (HRA) confirming approval of the Public Housing Agency certifications of compliance with the PHA plans and related regulations, revisions to the 2000, 2001 and 2002 Capital Fund Program documents and direct staff to submit to HUD. All ayes. Motion Carried. Accept Bids and Approve Bid for Parkview Villa Re-Roof Project Nagel stated the bids were opened at 2p.m. today in the City Hall, Conference Room 1. All of the bids listed on the spreadsheet provided by staff are approximately $60,000 to $ 70, 000 lower than the previous bids. All of the bidders, except for Rayco included the up-roof metal, cladding, and shingles to their proposals. Rayco was the lowest bidder, however, as you can see in the letter from RHA Architects Inc. that their bid is missing a lot of the important information necessary and recommend awarding the bid to Omni Roofing. Jerry Peterson from Omni Roofing Company described the types of materials and process that his company would use on the re-roofing project. The materials are from the Hickman System that will drain water from the roof to the ground, they will apply four plys of polyester film over the roof the flood coating has a greater amount of UV resistors, flashing is made of mineral surface material, and the metal is covered under the manufacturers warranty. Nawrocki asked if Mr. Holman has any interest with the Hickman System products. Jerry Peterson indicated that it was his understanding that another company bought the Hickman System from Mr. Holman 's firm, but wasn't sure if he still had any investment in it. Nawrocki asked Nagel to clarify if there is a connection and report back to him. Housing & Redevelopment Authority Minutes October 15, 2002 Page 3 of 3 Ecklund asked, how long the project will take. Jerry Peterson stated weather permitting, it would take approximately 11 working days. Motion by Peterson, second by Williams, to accept bids and approve the lowest responsible bid for the replacement of the Parkview Villa North roof and the repair of the roof area connecting the North and South buildings, subject to the approval as to the form of contract by the City Attorney, and furthermore, authorize the Chair and Executive Director to enter into an agreement for the same with Omni Roofing. Upon Vote: Ecklund- Aye, Peterson- Aye, Williams- Aye, Nawrocki- abstained, Wyckoff- Aye, Szurek- Aye. Motion Carried. ADMINISTRATIVE REPORTS Szurek requested the Boardmembers read the Community Development Monthly Goals Update report and if they have any questions, contact Streetar this week. ADJOURNMENT Chair, Szurek adjourned the meeting at 7:15 p.m. Respectfully submitted, Cheryl Bakken Recording Secretary H:LHRAMinutes Form\ 1 O- 15-2002 Parkview Villa Housing Complex 965 N.E. 40t~ Avenue, Columbia Heights, MN 55421 (763) 706-3800 Fax (763)788-397 DATE: November 10, 2002 TO: Bob Streetar, Community Development Director Shirley Barnes, Chief Executive Officer, Crest View Corporation Commissioners, Columbia Heights HRA Board of Directors, Crest View FROM: William Jones, Housing Administrator OCTOBER/NOVEMBER Management Report for Parkview Villa & 4607 Tyler PHYSICAL PLANT: 4607 Tyler - Called All Safe. Accepting bids for smoke detectors. 4607 Tyler - Put up "No Dumping" signs. 4607 Tyler - Accepting bids to remove unsafe branches over the building. Parkview North and South The Make-Up Air is not working. We are accepting bids to repair both the North and South building, The Boiler Controls for both the North and South building also need to be replaced. The ceiling in room 319 is under repair. Trash can removed 10/30/2002 on walking path. Attached are Real Estate Assessment Center Survey Results for 2000 and 2001. Also, attached is the CrestView Satisfaction Survey. OCCUPANCY: 4607 Tyler Apt # 4 will vacant on Nov 30, 2002. NORTH BUILDING Apt. #102 Vacant Dec. 2002 SOUTH BUILDING Apt. # 422 rented Nov. 15-2002 ,AsPr,t. # 317 vacant Dec. 1, 2002 idents needed increased service Waiting List Totals are as follows: Parkview Villa North 24 CH Residents 31 Non-residents Apt. # 317 moving to #117 Dec. 1, 2002 4607 Tyler 4 CH Residents 6 Non-residents Parkview Villa South 27 CH Resident 14 Non residents MISC: For informational purposes, the Parkview Villa calendar and the Administrator's monthly update to residents is attached. Equal Housing Opportunity Agency EQUAL HOUSING OPPORTUNITY Owned by the City of Columbia Heights HRA Managed by Crest View Management Services l<.estaent Assessment - Follow-up Plan -:. Page 1 of 2 FOLLOW UP PLAN 2001 MN105 - HRA OF COLUMBIA HEIGHTS 2004 View Follow-up Plan for Year I ....... ~ ~ Please single click on the Frequently Asked Questions below, along the left side of the screen, to receive instructions on how to use the Follow up Plan screen. Whet is a Surveys Sent Surveys fo#ow-up Returned Response Rate Undeliverable .~tan? Surveys 93 ' .51 55% 0 How do t edit National Response Rate:'45% and save? How do I certify? How do l view Survey response information? How do I view resl~lts by_ _question? .How do I view results by_ develoornent? Date to be Survey Section Score National completed in the Source(s) of Average Annual Plan. Funding (mmlddlyyyy) Maintenance _and Repair 94.5% 87.6% I ......................... :~ ! ...................... Communication 87.7% 74.5% J [ ................... _Safety 81.6% 73.1% J .................. ' I ......... Services 96.7% 90.8% I . J Neighborhood Ap_p. earance 87.8% 75.3% I I '~-Vi~ PreVious Results . I' 'vie~'~ResuitS By'Development I REAC Home J HUD Home For Comments or Questions click here for the REAC Technical Assistance Center Additional Help If you experienced difficulties with screen accessibility, please call (888) 245-4860, or e- mail PHA_Survey_Feedback@ hud.gev. ht tps ://hadapps .hud .gov/HUD_Systems/rass/rass_fol low_up_plan .cfm 10/22/2002 RESIDENT ASSESSMENT - PREVIOUS RESULTS. Page 1 of 1 PREVIOUS RESULTS MN105 - HRA OF COLUMBIA HEIGHTS The table below lists by survey section your PHA's previous survey scores and the current scores, This information is available to help you track progress. Survey Section Results by Year Year Maintenance and Repair Communication Safety Services Neighborhood Appearance 2002 0.0% 0.0% 0.0% 0.0% 0.0% 2001 94.5% 87.7% 81.6% 96.7% 87.8% 2000 89.2% 81.5% 76.1% ' 93.5% 85.8% REAC Home J HUD Home For Comments or Questions click here for the REAC Technica/Assistance Center OAddltlonal Help If you experienced difficulties with screen accessibility, please call (888) 245-4860, or e- mail PHA_Survey_Feedback@hud.gov. https://lmdapps.hud.gov/HUD_Systen-~s/rass/rass_survey__previous_results.c £n.~ 10/22/2002 COLUMBIA HEIGHTS HOUS1NG AND REDEVELOPMENT AUTHORITY (HRA) Meeting of November 19, 2002 AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE NO: 1 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Contract for snow removal BY: William Jones BY: DATE October 31,2002 BACKGROUND Last year the snow plowing for Parkview Villa and 4607 Tyler, was provided by Professional Building Maintenance Services, Inc. Once again this year staff requested bids for snow removal and two contractors responded. Parkview staff maintains sidewalks at both projects and clears around parked cars. Clean Sweep, Inc.bid $80.50 per hour for 1.5 to 3 inches, 3inches or more will be $88.55 per hour. Professional Building Maintenance Service Inc, bid $65.00 per hour for 1 to 4 inches, 4 to 8 inches $75.00 per hour, 8to 12 inches $85.00 per hour, 12 inches or more $100.00 per hour. The prices for 4607 Tyler lto 4 inches $40.00 per hour 4 to 8 inches $50.00 per hour, 12 plus $60.00 per hour. RECOMMENDATION: Staff recommends approval of a contract for snow removal from Professional Building Maintenance Services, Inc. based on their bid. RECOMMENDED MOTION: Move to approve contract for snow removal service to cover the year 2002-2003, to Professional Building Maintenance Services; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. HRA ACTION: Snow plowing 2002-03 September 3, 2002 PROFESSIONAL BUILDING MAINTENANCE SERVICES INC. P.O. Box 21393 Minneapolis, Minnesota 55421 Telephone ((~-'2') 789-3726 Fax (6-F2') 788-2843 Mr. Bill Gault PA-~-~]I~q VILLA 965 40TM Avenue NE Columbia Heights, Mn 55421 Dear Bill: Per your request, MGS is pleased to submit this 2002/Z003 proposal of Snow Removal Services expressly for PARKVIEWVILLA - 965 40TM AVENUE NORTH EAST - COLUMBIA HEIGHTS,. MINNESOTa. MGS Proposes: PLOWING OF PARKING LOT: 955 40TM AVE. NE MGS will thoroughly plow ~ center aisleway" and ~ turn-around" areas of the parking lot. Ail snow will be pushed to the Southeast corner of the lot, and accumulated on grass areas. Additionally, MGS will plow out one (1) parking stall labeled as ~ Emergency Parking" RATES FOR SERVICER MEASUREMENT OF SNOW i - 4 Inches 4 - 8 Inches 8 - 12 Inches 12 + Inches RATE $65.00 Per Occurrence. $75.00 Per Occurrence. $85.00 Per Occurrence. $100.00 Per Occurrence. "If we can't do it, it can't be done" Mr. Bill Gault PARKVIEW VILLA September 3, 2002 Pase 2 PLOWING OF PARKING LOT: 4607 Tyler St. NE Thoroughly plow entire parking lot. Special care will be utilized as not to damage fencing. I~TES FOR SERVICES MEASUREMENT OF SNOW 1 - 4 Inches 4 - 8 Inches 8 - 12 Inches 12 + Inches RATE $40.00 Per Occurrence. $50.00 Per Occurrence. $55.00 Per Occurrence. $60.00 Per Occurrence. SALTING / SANDIN~ Immediately upon completion of shoveling and plowing, MGS will thoroughly distribute a calcium/chloride ice-melt to all sidewalks. Per each 50lb. bag the cost is $16.00 ( No additional cost for the actual distributing of ice-melt.) Additionally parking lot/aisleways will receive a 80/20 mix of sand/salt evenly distributed. Sand/salt mixture is $50.00 per ton. ALL WORK WILL BE COMPLETED BY 7:00 AM DEPENDING UPON ACTUAL START/STOP TIMES OF SNOW FALL. 1. 763-350-1708 2. 952-980-8312 3. 763-789-3726 24 HOUR DIGITAL PAGER NUMBERS Snow Removal Manger / Cell Phone 24 Hour Switch Board MGS Office (Monday - Friday 8:00 A.M. - 4:30 P.M.) Mr. Bill G-ault PARKVIEW VILLA ADDITIONAL SERVICES AVAILABLE September 3, 2002 Page 3 EOUIPMENT 4 X 4 plow truck w/7.5' blade Tandem Dump Truck Bob Cat 80/20 salt/sand.mixture (bulk) 55 gal. drums - salt/and mixture 80/20 55 gal. drums - REFILLS ONLY RATE $50.00 per hour $50.00 per hour $60.00 per hour .$50.00, per ton $120.00 per drum $45.00 per refill Bill, MGS realizes the importance' of maintaining sidewalks/lots throughout the Winter. We are fully prepared to take full responsibility for monitoring of this project. REST ASSURED, WHILE YOU SLEEP, WE WORK. State and Local sales~tax is NOT included in proposal prices. MGS will furnish all tools, equipment and supplies necessary to perform all services'stated above. MGS will take full responsibility for the supervision of all services performed. MGS wil-1 maintain in effect adequate Workmen's Compensation Insurance, Public Liability Insurance and Property Damage Insurance. [Certificate of Insurance upon Request] Bill, please review our proposal at your convenience. If you need further information or additional price quotes, please do not hesitate to call me. Sincerely, MICHAEL G. SWEAT PRESIDENT Marlaine Szurek- Chair Walter R. Fehst, Executive Director 8600 HANSEN AVE. ~1~~~ 0iiL/:1.3/'2.()o.';:'. :1. o: ..... :.All SHAKOPEE,MN 55379_..~.C~'~ NA RI' PHON E: (952) 403- 1~~~;~ ('~/-) ~,. ~-~(.~'~'l"l ~--Iz.kl - Ixl,. c~" .... ~" "OF~R: Thi~ Propel i~ ~ubj~ to the te~ ~d ~nd~ons pd~ on ~e r~r side and ~achmen~, COI_.UfflB]:~ I"IE:IGHTS, HI'I ,.=~':',:3,,x/g'~'l..,. pmpo~l date shown below, unless anmher ped~ is indi~ ~d e I of 1 Fax: 763-782-0857 AcCoUN'r SL& ' PUR~E ~:;~ ~ ' ? :~Oi~)SAt. ":,: . x' JOe .ORDER NUMBER : ~ 0758? MANAGER 7&~-70&-~800 08/1&/()2 301 0758~r,301 ~ 13 51---4B 1880 4 PARKVIEW VILLA APARTMENTS 965 40'H'-I AVE N.E. COI...UI'fB];A I"ll:.l&~Hl ,:), MN ...... : .... IqAIqAGER 765-'706--'~800 FAX:-7~,:.--08o7 ~ P~OPOSAL FOR"~S~"~';PLowING ~ :~ .... B~SE:D ON 1.':'" TO 3" ,2 E~lq0 WF'AI...I... 1.10 4X4 3/4 TON ~[TF! ~' F'I_O~ ~-4~OF 80.50 8~.,55 SNOiz( ~EF'TI-i ZS NEASURED AT 3OB GZTE ~NOW DEF'T~J IS MEASURE~ AT JOB S[T~ ~I..U~YS CARS ZN LOT -- 'TI-tEY~~~HERE THE ~J;IEE; IENCI...0SURE; I...ETTIJ ~ad 'Terms & Conditions of This Proposal' on reverse side, ~CCEPTANCE: This Proposal, including the terms and conditions pdnted the reverse side and attachments, if any, is hereby accepted. (I) ONe) ~thodze the performance of the work indicated above and agree that the terms ;d conditions of the Proposal now constitute a binding contract. The terms d conditions of any purchase order or other confirming documentation which may issue, shall not modify the terms of this contract (the 'ContraS)." THE PROFESSIONALS CHOICE SINCE 1959 · SWEEPING · · SALT/SAND · · STRIPING · * SAFETY SAND BARRELS · · SNOW REMOVAL · · ICE MELT MATERIALS · · ROLL-OFF SERVICES · ORIGINAL PROPOSAL ~NED/TITLE DATE CLEAN SWEEP, INC. 8600 HANSEN AVE. SHAKOPEE, MN 55379 PHONE: (952) 403-1440 FAX: (952) 403-1441 PROPOSAL TO: PARKVII.::W 'v'.T.I_I._A APARTMENTS 08/.1. 3?2002.'L O.: %,. '~-,:. ,AM' SIMA SNOW & ICE I/.~ ,~'noN, iNC. NARI' <?65 40'T'I-I AVE: I;I. E. "OFFER: This Proposal is subject to the terms and conditions printed on the rev~ side and attachments, if any. This "Proposal' is valid for a period of 30 days f~om ....... ~ c:~ c.~ L.I ~ 'f [:.'-[:)I...I..JI'LY'.'; :1:,.5. I.-II::..r. (:.,H T ~:) :, MI~I ,. ,. v ~:..,. proposal date shown below, unless another period is indicated and this Proposal been sign~or~ean Sweep, Inc. {'Clean Sweep~.' MICHAEL OLIVISTE~ F'a( :L o'1= I Fax: 763--7/82--0857 Clean S;,v~e~, lne., Authorized Signature ORDER NUMBER : : ; ~!~' ~E:~:' ~ PROPOSAL:: ; :;' JOB ;; . :~ ~. : = DATE ' ' '.~ NU._~_~-'-~ 07589 1~ MANAGER 76,~-706--3800 08/16/02 301S 07589-~-301S 13 51--4B 1880 4 PARKVIEW VILLA APARTMENTS 965 40TH AVI!~. Iq. IS. .r.;OLI. Jl,I;E~:l:~ I.-IE..I.L~HT,:>, ~'fl,I ...... .,~.... M~I--I~GE-.':F< 7&~--70.5---,~,':300 F~X, 78~:.--0~o? I'~EL~UL. AR ROUTE SAh-IDZNG" 1..00 SANDING AS PER BID 3-1003 113.48 113,48 SEE ENCLOSURE LETTER s & Conditions of This Proposal' on reverse side. ~.CCEPTANCE: This Proposal, including the terms and conditions printed the reverse side and attachments, if any, is hereby accepted. (I) ONe) 'Jthorize the performance of the work indicated above and agree that the terms 3d conditions of the Proposal now constitute a binding contract. The terms 3d conditions of any purchase order or other confirming documentation which may issue, shall not modify the terms of this contract (the 'Contract')." THE PROFESSIONALS CHOICE SINCE 1959 · SWEEPING · · SALT/SAND · · STRIPING · · SAFETY SAND BARRELS · · SNOW REMOVAL · · ICE MELT MATERIALS · · ROLL-OFF SERVICES · ORIGINAL PROPOSAL GNED/TITLE DATE F' r i n ted CLEAN SWEEP, INC. 8600 HANSEN AVE. SHAKOPEE, MN 55379 PHONE: (952) 403-1440 FAX: (952) 403-1441 PROPOSAL TO: F'ARKV.T. EW VILLA APARTMENTS SIMA NARI' 07589 965 40'T'I-I AVE Iq.E. CCII...UI'II'.'{ I A I"11::. 1GI"I7 o ;, F'aqe 1 o'f PURCHASE ORDER NUMBER 'OFFER: This Proposal is subject to the terms and conditions printed on the rever side and attachments, if any. This 'Proposal' is valid for a pedod of 30 days from MN 5 5421 proposal date shown below, unless another pedod is indicated and this Proposal been signed by ~ auth,ori~an Sweep, Inc. ('Clean Sweep~." MICHAEL OLMSTEA Fax: 763-.782-0857 CleanSw;';l%lr~.,AuthodzedSignature MANAGER 763-706-3800 08/16/, ,.~ O.c. 07589-:302 ~ 13 51'-'4B 0 FOUR-PLEX APARTMENT BUILDING 1.10 4607 'T'YL. EI~:"~:. 'T' Iq, I.=.". ,, COI...LJMB]:A I*'Ili.=.IGH*I'S.,, J'IN ,:~':' o4~:. '" '~'.L MANAGEI;~ 763---70./.~--'3;300 FAX:"78,:.--08..'~ .W'? >k*""SNOWPI, OW SEASON BEGINS NOV 1~ PROF'OSAL ON AN HOURLY RATE BASI~[I) ON :1.,,5" TC) 3" SIqOWF'AL.i.. ENDS' APRIl_ 4X4 3/4 TON WITI-! 8' PLOW .]-410F SNOW DEF"¥1-I IS MEASURED AT JOB SITE F/~ .II~~ 1) PLOW THE OFF.-.At_t_EY PARKING IN BACK 0 ( 4 SF'ACES) ~~ _ ENCL_OSURE: le Sure To Read "Terms & Conditions of Thle Proposal' on reverse side. ~CCEPTANCE: This Proposal, including the terms and conditions pdnted the reverse side and attachments, if any, is hereby accepted. (I) ONe) ~thorize the performance of the work indicated above and agree that the terms ~d conditions of the Proposal now constitute a binding contract. The terms ~d conditions of any purchase order or other confirming documentation which may issue, shall not modify the terms of this contract (the 'Contract')." 80.50 88.55 THE PROFESSIONALS CHOICE SINCE 1959 · SWEEPING · · SALT/SAND · · STRIPING · · SAFETY SAND BARRELS · · SNOW REMOVAL · · ICE MELT MATERIALS · · ROLL-OFF SERVICES · ORIGINAL PROPOSAL -~NED/'rlTLE DATE COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: November 19, 2002 AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE NO: 3 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Review TKDA Capital Improvement BY: Mark Nagel BY: Plan DATE: November 12, 2002 BACKGROUND: One of the required parts of the Annual PHA Plan is the Capital Fund Program, also known as the Capital Improvements Program (CIP). Parkview Villa North's CIP had not been reviewed by a professional engineer in over a decade, while Parkview Villa South has never had a CIP prepared since it was constructed. At the HRA meeting of April 16th, the Board approved a $6,700 contract with TKDA to prepare a 20-year CIP for both the North and South buildings. During the preparation of the these plans HUD recommended that they be 15 year plans, as a 20 year projection would be too long. At the July 16th meeting, the HRA Board approved the first 5 years of the CIP in order to facilitate the replacement of the Parkview Villa North roof. The discussion this evening focuses on approval of the remaining 10 years of the plan, dated August 5th, which takes into account the comments from the July 16~h Board meeting. Any revisions by the HRA Board will be incorporated into the final draft by TKDA. Once the 15-year CIP is approved, a copy will be sent to HUD on Parkview Villa North and the HRA Building Committee can be reconvened to begin work on the next major project - renovation of the kitchens. A copy of the August 5th version of the CIP is attached for your information. RECOMMENDATION: Staff recommends approval of the remaining 10 years of the CIP for Parkview Villa North and South inclusive of any changes by the Board. RECOMMENDED MOTION: Move to approve the remaining 10 years of the CIP for Parkview Villa North and South inclusive of any changes by the Board. Attachment HRA ACTION: HR~ consent Form2002\Review TKDA CIP