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Home My WebLink AboutOctober 15, 2002CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights, mn. us HRA Commissioners: Marlaine Szurek Denn~ s Ecklund JuHenne Wyckoff Bobby Williams Gary L. Peterson Bruce Nawrocki HOUSING & REDEVELOPMENT AUTHORITY October 15, 2002 The following is the Agenda for the regular meeting of the Columbia Heights Housing & Redevelopment Authority (HRA) to be held at 6:30 PM on Tuesday, October 15, 2002, in the Parkview Villa Community Room B, 965 40th Avenue N.E., Columbia Heights, Minnesota. The HRA does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all HRA services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the HRA Secretary at 706-3670 to make arrangements (TDD/706-3676 for deaf or hearing impaired only). CALL TO ORDER/ROLL CALL PLEDGE OF ALLEGIANCE CONSENT AGENDA A. Approval of Minutes. 1. The Special Meeting of September 17, 2002. MOTION: Move to approve the minutes of September 17, 2002 Special meeting as presented in writing. REPORT OF MANAGEMENT COMPANY- William Jones, Housing Administrator CITIZEN FORUM PUBLIC HEARING 1. Adopt Resolution 2002-07, Approving the 2003 PHA Plan MOTION: Move to close the Public Hearing for the review of the draft Housing and Redevelopment Authority Annual PHA Plan. MOTION: Move to waive the reading of Resolution 2002-07, there being ample copies available to the public. MOTION: Move to adopt Resolution 2002-07 of the Columbia Heights Housing and Redevelopment Authority (HRA) confirming approval of the Public Housing Agency certifications of compliance with the PHA plans and related regulations, revisions to the 2000, 2001 and 2002 Capital Fund Program documents and direct staff to submit to HUD. THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER 2. Accept Bids and Approve Bid for Parkview Villa Re-Roof Project MOTION: Move to accept bids and approve the bid for the replacement of the Parkview Villa North roof and the repair of the roof area connecting the North and South buildings, subject to the approval as to the form of contract by the City Attorney, and furthermore, authorize the Chair and Executive Director to enter into an agreement for the same. ADJOURNMENT Cheryl Bakken, Acting Secretary H:\HRA A~enda2002\10-15-2002 HOUSING & REDEVELOPMENT AUTHORITY SPECIAL MEETING MINUTES OF SEPTEMBER 17, 2002 CALL TO ORDER - The Special Meeting of the Columbia Heights Housing & Redevelopment Authority (HRA) was called to order by Gary L. Peterson at 6:36 p.m., Tuesday, September 17, 2002, in the City Hall, Conference Room 1,590 40th Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Commission Members Absent: Staff Present: Gary Peterson, Julienne Wyckoff, Bruce Nawrocki Marlaine Szurek, Dennis Ecklund Jr., Bobby Williams Walt Fehst, Executive Director Robert Streetar, Deputy Executive Director Randy Schumacher, Comm. Dev. Assistant Anita Kottsick and William Jones Parkview Villa Housing Administrators Cheryl Bakken, Secretary Mark Nagel, Housing Assistant MOTION by Nawrocki, second by Wyckoff, to appoint Gary L. Peterson, the Secretary/Treasurer as Chair, Pro-Tem to nm the HRA meeting in the absence of the Chair and Vice Chair. All ayes. Motion Carried. PLEDGE OF ALLEGIANCE CONSENT AGENDA Approval of Minutes MOTION by Nawrocki, second by Wyckoff, to approve the minutes from August 20, 2002, special meeting with the following amendments: Under Items for Consideration, Resolution 2002-06, Recommending Setting the HRA Levy, the last sentence should read: Streetar suggested a special meeting to be held prior to the EDA meeting at 6:30 pm. On Tuesday, September 17th at City Hall to go through the HRA Budget. Under Other Business, 4828 5t~ Street, the third and fourth sentence should read: The purchase price is $118,000, with a gap price of $60,000. The City would be responsible for $30,000, which would come out of revenue funds from Parkview Villa South and would be replaced by funds from the TIF scattered site district at a later date. All ayes. Motion Carried. ITEMS FOR CONSIDERATION RESOLUTION 2002-08, ADOPTING THE PROPOSED 2003 BUDGET AND LEVY Streetar stated, the HILl Budget, is funded by the HRA Levy. The proposed Budget for 2003 is $111,648, which is the maximum amount the HRA can levy and reflects a $54 decrease from last years budget of $111,702. The proposed Budget includes expenses related to the SheffieM Redevelopment Project and Community Development Administration. The HRA cash balance to pay the interfund loan is $560,559, leaving the inter-fund loan balance of $129,160. Operating Housing & Redevelopment Authority Minutes September 17, 2002 Page 2 of 4 Expenses remain at $34,648 of the HRA levy that is transferred into the Community Development Revenue Fund. The HRA levy costs a homeowner with the average taxable market value home of $116,200, $16.73 annually or $1.39 per month. Nawrocki asked what formula was used to calculate the cost per homeowner. Streetar stated he used the Taxable Market Value times the HRA Rate of.0001440. MOTION by Wyckoff, second by Nawrocki, to waive the reading of Resolution 2002-09, there being an ample copies available to the public. All ayes. Motion Carried. MOTION by Wyckoff, second by Nawrocki, to adopt HRA Resolution 2002-08, being a Resolution of the Columbia Heights HRA adopting a Budget and recommending setting the HRA Levy. All ayes. Motion Carried. RESOLUTION 2002-09, ADOPTING THE PROPOSED BUDGET FOR PARKVIEW VILLA NORTH Streetar stated the proposed Budget for Parkview Villa North is $360,507, which reflects an increase of 2. 7% or $9,435 over last year's Budget of $351,072. Total revenue is $390,142, and includes rents of $277, 560, a Department of Housing and Urban Development (HUD) operating subsidy of $99, 082, investment income of $9, 000 and some other miscellaneous charges. Parkview Villa North has a fund balance of $57,224, that allows the cash necessary to cover the day-to-day operations and maintenance emergencies that occur. MOTION by Wyckoff, second by Nawrocki, to waive the reading of Resolution 2002-09, there being ample copies available to the public. All ayes. Motion Carried. MOTION by Wyckoff, second by Nawrocki, to adopt HRA Resolution 2002-09, being a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights, adopting the 2003 Parkview Villa North Budget of $360,507 and recommending this to the City Council for approval. All ayes. Motion Carried. RESOLUTION 2002-10, ADOPTING THE PROPOSED 2003 BUDGET FOR PARKVIEW VILLA SOUTH Streetar stated the proposed Budget for Parkview Villa South is $206,264, or a decrease of 5. 6% under last year's budget of $218,587. The decrease is due to cost of fewer residents moving in and out. The Capital Fund Balance is approximately $700,000 and will be used to payfor the cost of implementing the 15-year Capital Improvement Plan of $162, 000. Parkview Villa South's operating fund balance is $22,000, which allows the necessary cash to cover the day-to- day operations and minor maintenance emergencies. MOTION by Nawrocki, second by Wyckoff, to waive the reading of Resolution 2002-10, there ample copies available to the public. All ayes. Motion Carried. Housing & Redevelopment Authority Minutes September 17, 2002 Page 3 of 4 MOTION by Nawrocki, second by Wyckoff, to adopt Resolution 2002-10, being a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights adopting the 2003 PVVS Budget of $206,264 and recommending this budget to the City Council for approval. All ayes. Motion Carried. RESOLUTION 2002-11, ADOPTING THE PROPOSED 2003 BUDGET FOR 4607 TYLER STREET Streetar stated the proposed Budget for 4607 Tyler Street is $17,309. Staff suggested an increase in rent from $350 to $380 per month, a $30 a month increase to generate $1,440 annually and ensure adequate reserves to pay for future capital needs such as a roof, windows, heating and air, landscaping, etc. This will be the first rent increase since the City purchased the building in 1995. The current fund balance of approximately $3 7, 000 couM be used for capital improvements. MOTION by Nawrocki, second by Wyckoff, to waive the reading of Resolution 2002-11, there being ample copies available to the public. All ayes. Motion Carried. MOTION by Nawrocki, second by Wyckoff, to adopt HRA Resolution 2002-11, being a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights adopting the 2003, 4607 Tyler Street Budget of $17,309 and a rent increase of $30 per month on all units effective January 1, 2003 and recommending this budget and rent increase to the City Council for approval. All ayes. Motion Carried. SET PUBLIC HEARING FOR THE 2003 PHA PLAN REVIEW Nagel stated staff prepared a draft of the 2003 PHA Plan for Board review. Prior to submittal to HUD, it is required that we hold a 45-day review period to allow for public input. Staff suggested holding a Public Hearing on October 15, 2002 at 6:30pm at Parkview Villa. At that time the Board can make any modifications to the plan and authorize staff to submit electronically to HUD. The Resident Council and Anoka County will receive copies for their review prior to the Public Hearing. Streetar stated that at the October 15th meeting, staff will provide the full 15-year plan from TKDA and their representative will also be in attendance to answer any questions. MOTION by Nawrocki, second by Wyckoff, to set a Public Hearing date of Tuesday, October 15, 2002 at 6:30 p.m. at Parkview Villa for the purpose of receiving public input on the 2003 Public Housing Authority (PHA) Plan. All ayes. Motion Carried. PARKVIEW VILLA RE-ROOF PROJECT Nagel stated the HRA must obligate the remaining approximately $104,000 of the 2000 Capital Funds by September 30th, or lose them. At the July 16a HRA meeting, the Board approved the one to five year CIP completed by TKDA for Parkview Villa. In August, RHA Architects was selected to prepare plans and specs for the roofing projects at Parkview Villa. Only two bids were received. They were from Royal and Omni Roofing Companies. Both bids were considerably higher than anticipated because of the cost of the metal flashing and the Davis- Bacon regulations. Housing & Redevelopment Authority Minutes September 17, 2002 Page 4 of 4 Nawrocki had a conversation with staff from Rayco in Columbia Heights, indicating they were not given a chance to bid on the roof project. Nagel indicated that staff was contact by Sue at Rayco, after the bids were received, which staff authorized a two week extension of the bidding process to accommodate them. Sue notified him that they didn't have enough time to bid. Fehst stated, he will contact Rayco to get a better understanding of the situation. MOTION by Wyckoff, second by Nawrocki, to accept bids and approve the bid fi.om Omni Roofing for the replacement of the Parkview Villa North roof and the repair of the roof area connecting the North and South buildings in an amount not to exceed $294,180, subject to approval by the City Attorney and HUD, and furthermore, authorize the Chair and Executive Director to enter into an agreement for the same. All ayes. Motion Carried. ADMINISTRATIVE REPORTS Streetar stated staff will be providing the enclosed Community Development Update each month to give the Boardmembers an update of all the projects the department is worMng on. On the HRA level staff has been focusing on Evaluating Options for Parkview Villa. Nagel stated that he has a proposal to present to the Board in October for the sale of 4607 Tyler. Staff has been promoting the available loans for residents on our local Cable TV channel with the help of Jean Kuehn. The Resource Center issued the first Rehab Incentive Rebate in August in the amount of $4,474. The two Habitat for Humanity homes on Quincy are near completion and will be soM and occupied soon. Streetar stated staff will be providing a Monthly Housing Report that details each program offered by ACCAP, CEE, and the Resource Center (GMHC) for Columbia Heights listing the number of residents served and the total dollar amount per month involved. ADJOURNMENT Secretary/Treasurer, Gary L. Peterson adjourned the meeting at 7:40 p.m. Respectfully submitted, Cheryl Bakken Recording Secretary H:2-IRAMinutes2002\9-17-2002 Parkview Villa Housing Complex 965 N.E. 40th Avenue, Columbia Heights, MN 55421 DATE: September 10, 2002 (763) 706-3800 Fax (763)788-3978 OCT $ 2502 TO: Bob Streetar; Community Development Director Shirley Barnes; Chief Executive Officer; Crest View Corporation Commissioners; Columbia Heights HRA Board of Directors; Crest View FROM: William Jones, Housing Administrator September/October Management Report for Parkview Villa & 4607 Tyler PHYSICAL PLANT: Two apartments in the South building required replacement of their heating zone valves. The bearings need to be replaced in the motor for the exhaust unit in the North boiler room. Also the bearings needed to be replaced in the exhaust unit that serves North apartments ending in 7. On October 6th apartment #1 at 4607 Tyler had problems with the kitchen sink backing up. While the sink in this unit was being cleaned out the snake broke the piping under the kitchen sin in apartment #2. The pipe in apartment #2 was badly corroded. Unfortunately, the resident and staff was unaware that the pipe in #2 apartment had been damaged until water ran into the basement area and set off the smoke detector and CO detector. All repairs were completed on 10/7/02. The kitchen drains in apartments 210 & 104 required outside services to clean out and stop them from backing up. Apartment 117 resident has given notice to vacate. This unit will require replacement of the bathroom flooring and the carpeting within the unit. OCCUPANCY: NORTH BUILDING APT # VACANCY DATE 607 September 30t~ October 25th SOUTH BUILDING 117 October 31st 422 October 31st 1st * 3 residents needed increased services NAME Virginia Larson Marion Booth (int.) Irene Westlund MOVE IN DATE December 1st December Waiting list totals are as follows: Parkview Villa North 24 CH Residents 31 Non-residents 4607 Tyler 4 CH Residents 6 Non-residents Parkview Villa South 27 CH Resident 14 Non residents MISC: For informational purposes the Parkview Villa calendar and the Administrator's monthly update to residents is attached. Equal Housing Opportunity Agency Owned by the City of Columbia Heights HRA Managed by Crest View Management Services PARKVIEW VILLA UPDATE October 2002 Hi, everyone! It's great to be here. I look forward to getting to know all of you. RESIDENT COUNCIL NEWS The next Resident Council meeting will be held on Monday, October 14, at 7:00pm in Community Room B. A representative from Columbia Heights Police Department will be attending to talk about building safety and any concerns of residents. Please plan to attend!!! ALL RESIDENTS ARE WELCOME! HOUSING AND REDEVELOPMENT AUTHORITY The next HRA meeting will be held Tuesday, October 15, 6:30pm in Community Room B. 2003 PHA PLAN The 2003 PHA Plan is in the library. Any North resident who wishes to make written comments please submit them to the office before noon on Oct. 15th. PACIG~GES As I informed you at the August Resident Council Meeting, staff will no longer be able to sign for packages. CANDIDATES FORUM Crest View will be sponsoring a candidate's forum. Please watch for notice. SMOKING Please remember there is no smoking in the con'anon areas of this building. Also please remind all of your visitors of this rule. ROOF REPAIR The roof repair is being re-bid. I will let you know when I have more information. ,, LAUNDRY ROOM GUIDELINES Please be sure to clean both the washers and dryers when you are done using. Don't leave a mess for the next person. COMMON AREA GUIDELINES Absolutely, no alcoholic beverages in the common areas. Be sure that your visitors are aware of this rule. PARKING LOT Please drive carefully when leaving the garage and driving in the parking lot. WINDOW WASHERS You should all have received a flyer on the window washing. Please retum your form and check to the office if you want your windows washed. If you can't find your flyer Mary has extras. They will be in the building October 18~h. COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: October 1 $, 2002 AGENDA SECTION: Public Hearing ORIGINATING EXECUTIVE NO: 1 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Adopt Resolution 2002-07, Approving BY: Mark Nagel BY: the HUD 2003 Public Housing Agency Plan DATE: October 1, 2002 BACKGROUND: The Quality Housing and Work Responsibility Act of 1998 requires all Housing Authorities to prepare an Agency Plan each year. Staffhas completed the draft copy of the Columbia Heights Agency Plan for the public to review. A summary of the Plan's contents and a full copy of the draft plan with attachments and supporting documents are available for review by the public at the central administrative office of the Columbia Heights HRA. We have also attached the revisions to the 2000, 2001 and 2002 CFP for your review. HUD requires a variety of components and documents to be incorporated into the plan. They include a mission statement, goals and objectives of the agency, an executive summary, statements of needs and resources, and numerous policy statements. The HUD required forty-five day review period to allow for public input has been satisfied. At the Public Hearing on October 15, 2002 the HRA Board will make final modifications to the plan and authorize staff to submit the final document to HUD. The Parkview Villa Resident Advisory Board, as well as Anoka County, have reviewed the Plan for content. As of this writing, no plan changes have come forward from the public. The entire document has been generated by electronic transmission and downloaded through the HUD web page REAC System. The primary emphasis of the plans are to identify quantifiable measures of success in reaching their objectives over the course of the plan. RECOMMENDATION: The staff is recommending that the HRA Board close the Public Hearing, make amendments to the plans if needed, and adopt HRA Resolution 2002-07, that being Resolution of the Columbia Heights Housing and Redevelopment Authority confirming approval of the Public Housing Agency Certifications of Compliance, with the PHA Plans and related regulations, revisions to the 2000, 2001 and 2002 Capital Fund Program documents. RECOMMENDED MOTION: Move to close the Public Heating for the review of the draft Housing and Redevelopment Authority Annual PHA Plan. RECOMMENDED MOTION: Move to waive the reading of Resolution 2002-07, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2002-07 of the Columbia Heights Housing and Redevelopment Authority (HRA) confirming approval of the Public Housing Agency certifications of compliance with the PHA plans and related regulations, revisions to the 2000, 2001 and 2002 Capital Fund Program documents and direct staff to submit to HUD. Attachments HRA ACTION: H:\HRAconsent2002\HRA Agency Plan,Res 2002-07 HRA RESOLUTION 2002-07 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) CONFIRMING APPROVAL OF THE 2003 PUBLIC HOUSING AGENCY CERTIFICATIONS OF COMPLIANCE, WITH THE PHA PLANS AND RELATED REGULATIONS AND REVISIONS TO THE 2000, 2001 and 2002 CAPITAL FUND PROGRAM DOCUMENTS. WHEREAS, The Department of the Housing and Urban Development has requested that Public Housing Agencies submit a Certification in regard to Public Housing Agency Compliance with the PHA Plans and Related Regulations, revised 2000, 2001 and 2002 Capital Fund Program documents; and WHEREAS, such Certification also requires the formal approval of the Board of Commissioners; NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that the attached (Appendix AA~) Public Housing Agency Certifications of Compliance with the PHA Plans and Related Regulations is hereby approved. ADOPTED this day of ., 2002. MOTION BY: SECONDED BY: AYES: NAYS: Attest by: Marlaine Szurek, Chair Cheryl Bakken, Acting Secretary H:\Resolutions2002\HRA2002-07 U.S. Department of Housing and Urban Development · Office of Public and Indian Housing PHA Certifications of Compliance with the PI-IA Plans and Related Regulations Board Resolution to Accompany the PHA Plan Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other authnriz~xt PHA official if there is no Board of Commissioners, I2a~8~ove the submission of the. ^nnua ] PI an ~ for PHA fiscal year be~nning , hereinafter referred to as the Plan of which this document is a part and make the following certifications and agreements with the Depar~ent of Housing Development (HUD) in connection with the submission of the Plan and implementation thereof.' 1. The Plan is consistent with the applicable comprehensive housing affordability strategy (or any plan incorporating such strategy) for the jurisdiction in which the PHA is located. 3. The PHA has established a Resident Adviso~ Board or Boards, the membership of which represents the residents assisted by ~e PHA, consulted with this Board or Boards in developing the Plan, and ~nsid~d ~e reco~dations of the Bo~d or Bo~ds (24 CFR 903.13). The P~ has included in the Plan submission a copy of the recommendations made by ~e Resident Adviso~ Board or Boards and a desc~ption of the ma~er in which the PI~ ad~esses these recommendations. 4. ~e PHA made the proposed Plan and all infomation relevant to ~e public hearing available for public inspection at least 45 days before ~e hea~ng, published a notice that ahea~ng would be held and conducted a he~ing to discuss the Plan and invited public comment. 5. Th~ P~ ~ll e~ out ~e PI~ in eonfo~ ~ Title ~ of~ Civil ~ Act of 1964, the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, ~d ~tle II of the Arabic. s ~ Disabilities Act of 1990. 6. The PHA will affi~atively ~er fair ho~ing by examining ~eir pro.ams or proposed pro~s, idenfi~ ~y impediments to fair housing choice within those pro.ams, address ~ose impediments in a re~onable f~hion in ~ew of the resources syllable ~d work with local jurisdictions to implement ~y of~e judsdietion's initiatives to ~fi~atively ~er fair housing ~at requir~ the PHA's involvement and maintain records reflecting these analyses and actions. 7. For PHA Plan that includes a policy for site based waiting lists: Th~ PHA regularly submits required ~m to HUD's MTCS in ~ accpaC, complete ~d timely m~ (~ sp~ified in P~ Notice 99-2); The system of site-based waiting lis~ provides for ~11 disclosure to each applicant in the selection of the development in which to reside, including basic info~afion about available sites; and an estimat~ of the period of time the applic~t would likely have to wait to be a~i~ed to units of different sizes and ~s at each site; ·Adoption of site-based waiting list would not violate ~y cou~ order or se~lement agreement or be inconsistent with a p~nding complaint brought by H~; The PHA shall ~ke reasonabl~ measures to assure that such waiting list is consist~it~/J affimfively ~e~ng fair housing; ~~~~ PHA Certifications of Compliance with the PHA Plans and Related Regulations 12/99 Page 1 of 3 U.S. Department of Housing and Urban Development Office of Public and Indian Housing 8. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of 1975. 9. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped. 10. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968, Employment Opportunities for Low- or Very-Low Income Persons, and with its implementing regulation at 24 CFR Part 135. 11. The PHA has submitted with the Plan a certification with regard to a drug free workplace required by 24 CFR Part 24, Subpart F. 12. The PHA has submitted with the Plan a certification with regard to compliance with restrictions on lobbying required by 24 CFR Part 87, together with disclosure forms if required by this Part, and with restrictions on payments to influence Federal Transactions, in accordance with the Byrd Amendment and implementing regulations at 49 CFR Part 24. 13. For PHA Plan that includes a PI-IDEP Plan as specified in 24 CFR 761.21: The PI-IDEP Plan is consistent with and conforms to the "Plan Requirements" and "Grantee Performance Requirements" as specified in 24 CFR 761.21 and 761.23 respectively and the PHA will maintain and have available for review/inspection (at all times), records or documentation of the following: · Baseline law enforcement services for public housing developments assisted under the PHDEP plan; · Consortium agreementYs between the PHAs participating in the consortium and a copy of the payment agreement between the consortium and HUD (applicable only to PHAs participating in a consortium as specified under 24 CFR 761.15); · Partnership agreements (indicating specific leveraged support) with agencies/organizations providing funding, services or other in-kind resources for PHDEP-funded activities; · Coordination with other law enforcement efforts; · Written agreement(s) with local law enforcement agencies (receiving any PHDEP funds); and · Ail crime statistics and other relevant data (including Part I and specified Part II crimes) that establish need for the public housing sites assisted under the PHDEP Plan. 14. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable. 15. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24 CFR 5.105(a). 16. The PHA will provide HUD or the responsible entity any documentation that the Department needs to carry out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58. 17. With respect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate requirements under section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act. 18. The PI-IA will keep reeorda in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with program requirements. 19. The PHA will comply with the Lead-Based Paint Poisoning Prevention Act and 24 CFR Part 35. 20. The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost Principles for State, Local and Indian Tribal Governments) and 24 CFR Part 85 (Administrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Reeoguized Indian Tribal Governments.). 21. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilize covered grant funds only for activities that are approvable under the regulations and included in its Plan. PHA Certifications of Compliance with the PHA Plans and Related Regulations 12/99 Page 2 of 3 U.S. Department of Housing and Urban Development · Office of Public and Indian Housing 22. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is available for public inspection. All required supporting documents have been made available for public inspection along with the Plan and attachments at the primary business office of the PHA and at all other times and locations identified by the PHA in its PHA Plan and will continue to be made available at least at the primary business office of the PHA. Columbia Heights Housing & Redevelopment Authority MN105 PHA Name PHA Number Signed/Dated by PI-IA Board Chair or other authorized PI-IA official PHA Certifications of Compliance with the PHA Plans and Related Regulations 12/99 Page 3 of 3 U.S. Department of Housing and Urban Development Office of Public and Indian Housing Small PHA Plan Update Annual Plan for Fiscal Year: 2003 NOTE: THIS PHA PLANS TEMPLATE (HUD 50075) IS TO BE COMPLETED IN ACCORDANCE WITH INSTRUCTIONS LOCATED IN APPLICABLE PIH NOTICES HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 PHA Plan Agency Identification PHA Name: Columbia Heights Housing & Redevelopment Authority PHA Number: MN105 PHA Fiscal Year Beginning: (01/2003) PHA Plan Contact Information: Name: Walt Fehst, Executive Director Phone: (763) 706-3610 TDD: (763) 706-2806 Email (if available): Communitydevelopment~ci.columbia-heights.mn.us Public Access to Information Information regarding any activities outlined in this plan can be obtained by contacting: (select all that apply) X Main administrative office of the PHA X PHA development management offices Display Locations For PHA Plans and Supporting Documents The PHA Plans (including attachments) are available for public inspection at: (select all that apply) x X Main administrative office of the PHA PHA development management offices Main administrative office of the local, county or State government Public library PHA website Other (list below) PHA Plan Supporting Documents are available for inspection at: (select all that apply) X Main business office of the PHA [--] PHA development management offices [-'] Other (list below) PHA Programs Administered: [--]Public Housing and Section 8 I--]Section 8 Only X Public Housing Only Small PHA Plan Update HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Annual PHA Plan Fiscal Year 2003 [24 CFR Part 903.7] i. Table of Contents attachment'S name (A, B, etc.) in the space to the leR of the name of the a~¢~ent I~e atta¢~ent is pro~ided as a SEPARATE file submission from the PI-LA Plans file, prOVide the file name ~ p~entheseS ~ the space to the right of the title. Contents Annual Plan i. Executive Summary (optional) ii. Annual Plan Information iii. Table of Contents 1. Description of Policy and Program Changes for the Upcoming Fiscal Year 2. Capital Improvement Needs 3. Demolition and Disposition 4. Homeownership: Voucher Homeownership Program 5. Crime and Safety: PHDEP Plan 6. Other Information: A. Resident Advisory Board Consultation Process B. Statement of Consistency with Consolidated Plan C. Criteria for Substantial Deviations and Significant Amendments Attachments X Attachment A: Supporting Documents Available for Review X Attachment B: Capital Fund Program Annual Statement X Attachment E: Capital Fund Program 5-Year Action Plan X Attachment E_: Capital Fund Program Replacement Housing Factor Annual Statement Attachment __' Public Housing Drug Elimination Program (PHDEP) Plan Attachment C: Resident Membership on PHA Board or Governing Body Attachment D: Membership of Resident Advisory Board or Boards Attachment __' Comments of Resident Advisory Board or Boards & Explanation of PHA Response (must be attached if not included in PHA Plan text) Other Attachment F: Component 3, (6) Deconcentration and Income Mixing Attachment G: Voluntary Conversion X Page # Small PHA Plan Update Page 1 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 ii. Executive Summary [24 CFR Part 903.7 9 (r)] At PHA option, provide a brief overview of the information ~th~ Annual P~ The Agency Plan for the Columbia Heights Housing and Redevelopment Authority describes the programs, policies, and practices that were implemented through FY 2002. To date, new security card procedures, lease revisions for lead base paint and one strike revision, and policies for tracking crime and crime- related problems and screening applicants criminal history have been enacted by the Board. The Columbia Heights Housing and Redevelopment Authority is "on the right track" in meeting the varied needs of residents and will continue to stress sound property management and maintenance in the FY 2003 Agency Plan, with the main CIP upgrade being a replacement of the 30 year old roof. 1. Summary of Policy or Program Changes for the Upcoming Year In this section, briefly describe Changes in policies or pro~ams diSCUSS~ in las! ye~s PHA P!~ ~hat are n6~ Covered in Oth~ sections of this Update. 2. Capital Improvement Needs [24 CFR Part 903.7 9 (g)] Exemptions: Section 8 only PHAs are not required to comPlete ~s component: A. X Yes [--] No: Is the PHA eligible to participate in the CFP in the fiscal year covered by this PHA Plan? B. What is the amount of the PHA's estimated or actual (if known) Capital Fund Program grant for the upcoming year? $_128,000. C. X Yes [-'] No Does the PHA plan to participate in the Capital Fund Program in the upcoming year? If yes, complete the rest of Component 7. If no, skip to next component. Do Capital Fund Program Grant Submissions (1) CapRal Fund Program 5,Year Action Plan The Capital Fund Program 5-Year Action Plan is provided as Attachment E (2) Capital Fund Program Annual Statement The Capital Fund Program Annual Statement is provided as Attachment E 3. Demolition and Disposition [24 CFR Part 903.7 9 (h)] Applicability: Section 8 only PHAs are not required to complete this section: Small PHA Plan Update Page 2 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 1. [--1 Yes X No: Does the PHA plan to conduct any demolition or disposition activities (pursuant to section 18 of the U.S. Housing Act of 1937 (42 U.S.C. 1437p)) in the plan Fiscal Year? (If"No", skip to next component; if "yes", complete one activity description for each development.) 2. Activity Description Demolition/Disposition Activity Description (Not including Activities Associated with HOPE VI or Conversion Activities) 1 a. Development name: lb. Development (project) number: 2. Activity type: Demolition [--1 Disposition [~ 3. Application status (select one) Approved ['-] Submitted, pending approval [-'] Planned application [~ 4. Date application approved, submitted, or planned for submission: (DD/MM/YY) 5. Number of units affected: 6. Coverage of action (select one) [--] Pan of the development [--] Total development 7. Relocation resources (select all that apply) [--[ Section 8 for units [-I Public housing for units [--] Preference for admission to other public housing or section 8 [~ Other housing for units (describe below) 8. Timeline for activity: a. Actual or projected start date of activity: b. Actual or projected start date of relocation activities: c. Projected end date of activity: 4. Voucher Homeownership Program [24 CFR Part 903.7 9 (k)] A. [~] Yes X No: Does the PHA plan to administer a Section 8 Homeownership program pursuant to Section 8(y) of the U.S.H.A. of 1937, as implemented by 24 CFR part 982 ? (If"No", skip to next component; if"yes", describe each program using the table below (copy and complete questions for each program identified.) B. Capacity of the PHA to Administer a Section 8 Homeownership Program Thc PHA has demonstrated its capacity to administer the program by (select all that apply): Small PHA Plan Update Page 3 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 [--] Establishing a minimum homeowner downpayment requirement of at least 3 percent and requiring that at least 1 percent of the downpayment comes from the family's resources ['-]Requiring that financing for purchase of a home under its section 8 homeownership will be provided, insured or guaranteed by the state or Federal government; comply with secondary mortgage market underwriting requirements; or comply with generally accepted private sector underwriting standards [-] Demonstrating that it has or will acquire other relevant experience (list PHA experience, or any other organization to be involved and its experience, below): 5. Safe~ and Crime Prevention: PHDEP Plan [24 CFR Part 903.7 (m)] Exemptions Section 8 Only PHAs may skip to the next cOmponent P~s eligible for P~EP ~dS must proVide a PHDEP Plan meeting specified requirements pri°~ to :receipt of PHDEP fundS; A. Yes X No: Is the PHA eligible to participate in the PHDEP in the fiscal year covered by this PHA Plan? B. What is the amount of the PHA's estimated or actual (if known) PHDEP grant for the upcoming year? $ C. ["'] Yes No Does the PHA plan to participate in the PHDEP in the upcoming year? If yes, answer question D. If no, skip to next component. D. [--] Yes No: The PHDEP Plan is attached at Attachment 6. Other Information [24 CFR. Part 903.7 9 (r)] A. Resident Advisory Board (RAB) Recommendations and PHA Response 1. [--] Yes X No: Did the PHA receive any comments on the PHA Plan from the Resident Advisory Board/s? The Plan was presented to the Resident Advisory Board. 2. If yes, the comments are Attached at Attachment (File name) In what manner did the PHA address those comments? (select all that apply) [--IThe PHA changed portions of the PHA Plan in response to comments A list of these changes is included [-'l Yes [--] No: below or [~] Yes [-'] No: at the end of the RAB Comments in Attachment ['-I Considered comments, but determined that no changes to the PHA Plan were necessary. An explanation of the PHA's consideration is included at the at the end of the RAB Comments in Attachment Small PHA Plan Update Page 4 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 ['-] Other: (list below) B. Statement of Consistency with the Consolidated Plan For each applicable Consolidated Plan, make the following statement(copy questions as many times ~ necessary). 1. Consolidated Plan jurisdiction: City of Columbia Heights, Minnesota. Anoka County and the Dakota County Consortium Plan 2. The PHA has taken the following steps to ensure consistency of this PHA Plan with the Consolidated Plan for the jurisdiction: (select all that apply) X X X The PHA has based its statement of needs of families in the jurisdiction on the needs expressed in the Consolidated Plan/s. The PHA has participated in any consultation process organized and offered by the Consolidated Plan agency in the development of the Consolidated Plan. The PHA has consulted with the Consolidated Plan agency during the development of this PHA Plan. Activities to be undertaken by the PHA in the coming year are consistent with specific initiatives contained in the Consolidated Plan. (list such initiatives below) Other: (list below) 3. PHA Requests for support from the Consolidated Plan Agency [--] Yes X No: Does the PHA request financial or other support from the State or local government agency in order to meet the needs of its public housing residents or inventory? If yes, please list the 5 most important requests below: The Consolidated Plan of the jurisdiction supports the PHA Plan with the following actions and commitments: (describe below) Certification by local official indicating the five year and annual plan of the Columbia Heights HRA is consistent with the consolidated plan. Records are on file for review in Community Development Department. C. Criteria for Substantial Deviation and Significant Amendments 1. Amendment and Deviation Definitions 24 CFR Part 903.7(0 PHAs are required to define and adopt their own standards of substantial deviation from the 5-year Plan and Significant Amen~ent to the Annual Plan, ~e def-mifion of significant amendment is imposer because it def-meS when the PM will Subject a change t° the pOlicies or acfi~fies deSchbed ~;~e .admual Plan ~Ii PUb~ hea~g and HUD review before implementation. : A. Substantial Deviation from the 5-year Plan: When a decision is made by the Board of Commissioners to change the PHA's mission statement, goals or objectives that are identified in the 5-year plan. It can also be when goals or objectives are changed that affect the residents or have a significant impact to the PHA's financial situation. Small PHA Plan Update Page 5 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 A. Significant Amendment or Modification to the Annual Plan: Columbia Heights will submit any change to its 5-year Capital Improvements Plan over $2,000 to HUD, because any project over this amount requires Davis-Bacon documentation. All deviations to the 5-Year Capital Improvement Plan must be approved by the Housing & Redevelopment Authority Board of Commissioners at a duly advertised public meeting. All amendments to the Annual Plan, regardless of amount, are submitted to HUD upon approval by the Housing and Redevelopment Authority Board of Commissioners as a matter if policy. Changes in the plans or policies of the PHA that require formal approval by the Board of Commissioners. Small PHA Plan Update Page 6 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Attachment A Supporting Documents Available for Review PHAs are to indicate which documents are available for Publi¢ re~ieW bY PIa¢ing a mark in the ,!Applicable& On DisplaY" column in the appropriate rows. All iiSted doc~ents must be °n disPlaY ffapPlicable t° ·e program activities condUCted bY the PM. List of Supporting Documents Available for Review Applicable Supporting Document Related Plan & Component On Display PHA Plan Certifications of Compliance with the PHA Plans and 5 Year and Annual N/A Related Regulations Plans State/Local Government Certification of Consistency with the 5 Year and Annual X Consolidated Plan (not required for this update) Plans X Fair Housing Documentation Supporting Fair Housing 5 Year and Annual Certifications: Records reflecting that the PHA has examined its Plans programs or proposed programs, identified any impediments to fair housing choice in those programs, addressed or is addressing those impediments in a reasonable fashion in view of the resources available, and worked or is working with local jurisdictions to implement any of the jurisdictions' initiatives to affirmatively further fair housing that require the PHA's involvement. N/A Housing Needs Statement of the Consolidated Plan for the Annual Plan: jurisdiction/s in which the PM-IA is located and any additional Housing Needs backup data to support statement of housing needs in the jurisdiction X Most recent board-approved operating budget for the public Annual Plan: housing program Financial Resources X Public Housing Admissions and (Continued) Occupancy Policy Annual Plan: (A&O/ACOP), which includes the Tenant Selection and Eligibility, Selection, Assignment Plan [TSAP] and Admissions Policies X Any policy governing occupancy of Police Officers in Public Annual Plan: Housing Eligibility, Selection, X check here if included in the public housing and Admissions A&O Policy Policies N/A Section 8 Administrative Plan Annual Plan: Eligibility, Selection, and Admissions Policies X Public housing rent determination policies, including the method Annual Plan: Rent for setting public housing flat rents Determination X check here if included in the public housing A & O Policy X Schedule of flat rents offered at each public housing development Annual Plan: Rent X check here if included in the public housing Determination A & .O Policy N/A Section 8 rent determination (payment standard) policies Annual Plan: Rent O check here if included in Section 8 Administrative Determination Plan X Pubhc housing management and maintenance policy documents, Annual Plan: including policies for the prevention or eradication of pest Operations and infestation (including cockroach infestation) Maintenance Small PHA Plan Update Page 1 Table Library List of Supporting Documents Available for Review Applicable Supporting Document Related Plan & Component On Display X Results of latest binding Public Housing Assessment System Annual Plan: (PHAS) Assessment Management and Operations X Follow-up Plan to Results of the PHAS Resident Satisfaction Annual Plan: Survey (if necessary) Operations and Maintenance and Community Service & Self-Sufficiency N/A ResUlts of latest Section 8 Management Assessment System Annual Plan: (SEMAP) Management and Operations N/A Any required policies governing any Section 8 special housing Annual Plan: types Operations and [] check here if included in Section 8 Administrative Maintenance Plan X Public housing grievance procedures Annual Plan: Grievance X check here if included in the public housing Procedures A & O Policy N/A Section 8 informal review and hearing procedures Annual Plan: [~] check here if included in Section 8 Administrative Grievance Procedures Plan X The HUD-approved Capital Fund/Comprehensive Grant Program Annual Plan: Capital Annual Statement (HUD 52837) for any active srant year Needs X Most recent CIAP Budget/Progress Report (HUD 52825) for any Annual Plan: CaPital active CIAP grants Needs N/A Approved HOPE VI applications or, if more recent, approved or Annual Plan: Capital submitted HOPE VI Revitalization Plans, or any other approved Needs proposal for development of public housing X Self-evaluation, Needs Assessment and Transition Plan required Annual Plan: Capital by regulations implementing §504 of the Rehabilitation Act and Needs In Capital the Americans with Disabilities Act. See, PIH 99-52 (HA). Improvement Plan N/A Approved or submitted applications for demolition and/or Annual Plan: disposition of public housing Demolition and Disposition N/A Approved Or submitted applications for designation of public Annual Plan: housing (Designated Housing Plans) Designation of Public Housing N/A Approved or submitted assessments of reasonable revitalization of Annual Plan: public housing and approved or submitted conversion plans Conversion of Public prepared pursuant to section 202 of the 1996 HUD Appropriations Housing Act, Section 22 of the US Housing Act of 1937, or Section 33 of the US Housing Act of 1937 N/A Approved or submitted public housing homeownership Annual Plan: programs/plans Homeownership N/A Policies governing any Section 8 Homeownership program Annual Plan: (section of the Section 8 Administrative Plan) Homeownership X Cooperation agreement between the PHA and the TANF agency Annual Plan: and between the PHA and local employment and training service Community Service & agencies Self-Sufficiency N/A FSS Action Plan/s for public housing and/or Section 8 Annual Plan: Community Service & Self-Sufficiency Small PHA Plan Update Page 2 Table Library List of Supporting Documents Available for Review Applicable Supporting Document Related Plan & Component On Display N/A Section 3 documentation required by 24 CFR Part 135, Subpart E Annual Plan: Community Service & Self-Sufficiency N/A Most recent self-sufficiency (ED/SS, TOP or ROSS or other Annual Plan: resident services grant) grant program reports Community Service & Self-Sufficiency N/A The most recent Public Housing Drug Elimination Program Annual Plan: Safety (PHEDEP) semi-annual performance report and Crime Prevention N/A PHDEP-related documentation: Annual Plan: Safety Baseline law enforcement services for public housing and Crime Prevention developments assisted under the PHDEP plan; Consortium agreementA between the PHAs participating in the consortium and a copy of the payment agreement between the consortium and HUD (applicable only to PHAs participating in a consortium as specified under 24 CFR 761.15); Parmership agreements (indicating specific leveraged support) with agencies/organizations providing funding, services or other in-kind resources for PHDEP-funded activities; Coordination with other law enforcement efforts; Written agreement(s) with local law enforcement agencies (receiving any PHDEP funds); and All crime statistics and other relevant data (including Part I and specified Part II crimes) that establish need for the public housing sites assisted under the PHDEP Plan. X Policy on Ownership of Pets in Public Housing Family Pet Policy Developments (as required by regulation at 24 CFR Part 960, Subpart G) X check here if included in the public housing A & O Policy X The results of the most recent fiscal year audit of the PHA Annual Plan: Annual conducted under section 5(h)(2) of the U.S. Housing Act of 1937 Audit (42 U. S.C. 1437c(h)), the results of that audit and the PHA's response to any fmdings N/A Troubled PHAs: MOA/Recovery Plan Troubled PHAs N/A Other supporting documents (optional) (specify as needed) (list individually; use as many lines as necessary) Small PHA Plan Update Page 3 Table Library oo ATTACHMENT F Component 3, (6) Deconcentration and Income Mixing a. ~ Yes ~ No: Does the PHA have any general occupancy (family) public housing developments covered by the deconcentration rule? If no, this section is complete. If yes, continue to the next question. ONE b.~ Yes [~ No: Do any of these covered developments have average incomes above or below 85% to 115% of the average incomes of all such developments? If no, this section is complete. ZERO If yes, list these developments as follows: Deconcentration Policy for Covered Developments Development Name Number of Units Explanation Deconcentration Policy Required Attachment Assessments. G : Voluntary Conversion Required Initial be Ce d® e® How many of the PHA's developments are subject to the Required Initial Assessments? One How many of the PHA's developments are not subject to the Required Initial Assessments based on exemptions (e.g., elderly and/or disabled developments not general occupancy projects)? No How many Assessments were conducted for the PHA's covered developments? Identify PHA developments that may be appropriate for conversion based on the Required Initial Assessments: Development Name Number of Units If the PHA has not completed the Required Initial Assessments, describe the status of these assessments: CITY OF COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT REVISED 2000, 2001 AND 2002 PHA PLANS COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: October 15, 2002 AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE NO: ~ DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Accept bids and Approve bid for BY: Mark Nagel BY: Parkview Villa Re-Roof Project DATE: October 8, 2002 BACKGROUND: At the July 16th HRA meeting, the Board approved years 1-5 of the 15-year CIP completed by TKDA for both Parkview Villa North and South. The report named the Parkview Villa North re-roof as the most important priority. On August 5th, the HRA selected RHA Architects to prepare plans and specs for the project with a bid opening date of Thursday, September 12 at 2 PM. At the bid opening, the City received two bids for consideration, both considerably higher than anticipated in the Capital Improvement Plan because of the cost of the ductwork and Davis-Bacon regulations. Due to cost and the advice of the City Attorney, these two bids were rejected and the project was re-bid. As the attached memo notes, the mandatory Pre-Bid Conference was held on Tuesday, October 8~h at 2 p.m. at Parkview Villa North. This time, the bid advertisement did appear in the Sun Focus newspaper on time on October 3fa. The bids will be opened in the Community Development Department on Thursday, October 15th at 2 p.m. and a recommendation will be made at the HRA meeting at 6:30 p.m. the same evening. RECOMMENDATION: Staff recommends acceptance of the bids and approval of the lowest responsible bid for the replacement of the Parkview Villa North roof and the repair of the roof area connecting the North and South buildings. RECOMMENDED MOTION: Move to accept bids and approve the lowest responsible bid for the replacement of the Parkview Villa North roof and the repair of the roof area connecting the North and South buildings, subject to the approval as to the form of contract by the City Attorney, and furthermore, authorize the Chair and Executive Director to enter into an agreement for the same. HRA ACTION: h:\HRA consent2002\Approve Bid for Re-roofin9 Project2 CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights, ran. us MEMORANDUM TO: HRA Board of Commissioners FROM: Mark Nagel, f~/iL~ Housing Ass~tant DATE: September 27, 2002 SUBJECT: Parkview Villa North Bids On September 24, I met with City Attorney, Jim Hoeft, and Roofing Consultant, Bill Holman, regarding the above bids approved by the HRA on September 17, contingent on City Attorney and HUD approval. Because of the concerns expressed at the HRA meeting, as well as the advice of both HUD and the City Attorney, the project will be re-bid. The project will now be advertised on October 3rd and 10th in the FOCUS with a pre-bid meeting at Parkview Villa North on October 8th and a bid opening at 2 P.M. on October 15t~. The HRA will consider them at their quarterly meeting that same evening. I have also met with HUD to negotiate a lesser penalty than the loss of the entire $104,000 - they have agreed reduce the allocation approximately 8%, or about $10,000, for being a month late. To compensate for the loss of these funds, we have restructured the specifications such that the estimate is about $75,000 less, or about $260,000. In addition, I will send a copy of the bid advertisement to Rayco, which is the only commercial roofer in the city, according to my research. The lowest responsible bidder would begin the work on or about October 28th. If you have any further questions, please do not hesitate to contact me at 763- 706-3677. THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER 0CT-15-~00~ ~:50P FROM: T0:176~706_%671 P:i~I ::-'' '.:.:.:CitY6f Columbia Hieghts :':: ': :" i.::i.::: S 90"~0~.XCe'~" ':--.. .:'..:...:.::..:...::.. · .... . . :': ':: :::-Minneapolis;- M:N; 55421 !:::..: ::..:::.}: Dear Mark Nagifl:: ..'....: ..' -- --:::::::::::::::::::::::::: - ... . .... RHA A R CHITECTS that'you aWard the contract to Omni Roofing the lowest bidder lo submit aii.data re~iUi~:.:'~:':" .:: '"" 5:.'.:'..:::.:': :-'.:-'-....- . . :.:.-Raycos bidwas missing the following item · ::.9:' .. .... ..' . .-::::::i.?.N0.indePendent testing :-''-.::~-' .: :..-.. .......... - .-. ...: · '.::-. :'.:.i:::'::-NO system approval for FM -...(':-::.:.: ,:....: :. ====================== lettet::from ~';~f'g stating the are approved to install i'!. 3::::-'..:..:N~ iSo good Cei~cate :::'_:;'::::.:::'N6affidavit 6n asbestos litigation for last five years . . .'. :! :.. ::i'i:.!:.:i'."N6 affidavit 0n'~mtY'claims at less than 2% of total roofing sales in last five Years'' .... ::: ':.:i"...::'" ' "'-."-:::i .i. ':::.:':':ii.::.'i i.:i.:.:.:.i.:' ' :::'3::'::!.-:::No ietter stating:jhev: are not a subsidiary ':......:_.' ...... : ..... '. - '" :...:.'.: .::.i.:....... :::.':---::::No material samples .. '.'.:. ::::: :.- . -::'. "'.....-.": Cannot start-the prbj'eet' uniil dec 2"d .~:'::':. :: :) ~'i'ThankyoU f0r 'this"opP°rtunity to serve your. If there area any questions please '..-::..::::':i:: Cdntact m~:-.. ': :..'- :-.-'.-'::.::.: sincerely ........ .-:.:.:::7':" R0naldC> Hommerding .' - : . . .:.... ::.. :..:..-.:.::: .. TO: FROM: DATE: SUBJECT: EDA Commissioners and HRA Board Members Robert Streetar, Director Randy Schumacher, Community Development Assistant Mark Nagel, Housing Assistant 10 October 2002 Community Development Monthly Goals Update This memorandum provides an update of the progress regarding the community development goals the City established in January 2002, as well as other community development activity. Goals Priority 1 2 3 4 5 6 7 8 9 10 10 Goal Industrial Park Redevelopment Evaluate development options for Lominaki Park 40th and University Redevelopment Evaluate options for Parkview Villa Improve Housing Stock Increase Tax Base 37th and Central Redevelopment 39th and Central Redevelopment Promote Columbia Heights 40th and Jackson and Van Buren Redevelopment (Tie) 4201 Central Redevelopment Industrial Park Redevelopment The Koegler/United Properties Industrial Park Redevelopment Plan is well into the information collection stage. A Phase I Environmental Analysis will be conducted on each one of the 55 properties in the Industrial Area. The Maxfield Research Company is in the process of collecting data for the Housing Market Analysis that will determine market demand for the area. The GIS database of all physical data has been forwarded to the consultant for review. City staff has collected data from the property files, laserfische, and microfiche for the consultant's evaluation. The first check point will be a joint worksession with the City Council and EDA and is scheduled for November 13, 2002, beginning a 7 p.m. in Conference Room 1. These decision points will allow the City to become knowledgeable about redevelopment issues, opportunities, and constraints and to allow adjustments in the scope of work based on the findings in the completed task. 40th and University Conoco Station The final soil analysis needed for the MPCA was completed on October 2, 2002. After the findings are forwarded to the MPCA and the spill file has been closed, a final 1 transfer to the City will take place. Estimated time of closing is the week of November 25th, 2002. 325 Summit Street To date, twelve interested parties have picked up bid packets for the sale of 325 Summit. All bids are due on October 16, 2002, at which time they will be opened and forwarded to the City Council for consideration at the October 28th meeting. Evaluate Options for Parkview Villa and 4607 Tyler 4607 Tyler Street Staff has negotiated a preliminary agreement for sale to Affordable Suburban Housing Partnership. Staff will bring the proposal to the HRA meeting in November. Disposition of Parkview Villa North Staff will be meeting with HUD soon to discuss the disposition of Parkview Villa North (PWN). Disposing of PWN means that the City of Columbia Heights would transfer its responsibility for the building to another party. Other parties could include the Metropolitan Council, the Minneapolis Public Housing Authority or a private party. In the event of the transfer, residents would still pay the same rent and receive the same level of service; this is because HUD sets the management standards regardless of who is responsible. Improve Housing Stock Home Improvement Fair Staff met with the "Rising to New Heights" group on October 8. This group is comprised of City residents and City business leaders. At staff's initiation, the group indicated they would be willing to take the lead on setting up a Columbia Heights Home Improvement Fair. The fair brings residents, local contractors, builders, architects and lenders together to facilitate home improvements and remodeling, which strengthens the housing stock and promotes local business. While it is early in the planning stage, the fair is expected to occur in early spring 2003 on a Saturday of Sunday. Housing Programs Seven (7) housing rehab loans totaling $77,194.36 were processed by the Center for Energy and Environment during September 2002. The Discount Loan Program has been extended from the end of October to the end of the year. Please find attached a summary of the City's housing programs to date. Three (3) loans under the Rehab Incentive Program, administered by the Greater Metropolitan Housing Corporation, totaling $43,053 were closed in September 2002. Through September 2002, the HRA's housing rehab programs have been averaging about 12 loans per month, or about $115,000 per month. The programs have leveraged about $8.50 in private dollars for each public dollar invested. This is a very good return on our investment in the City's housing stock. Another 35 Columbia Heights residents received home improvement information; help with developing specifications for projects and assistance in reviewing contractor proposals during the month of September 2002. An effort is underway to determine 2 how many residents requesting information eventually use the loan programs. This would enable the HRA to better estimate how many matching dollars will be needed each year for housing rehab programs. Three (3) homes have been purchased to date in Columbia Heights under the MHFA First-Time Homebuyer's Program totaling $446,313. With about 6 months to go, the HRA is about halfway to its goal of $1 million spent in Columbia Heights under this program. Habitat for Humanity The three Habitat for Humanity homes are now substantially complete, as per the Development Agreement. The home on 3913 Polk Street NE closed on September 26 - a VERY happy family - and should be moved in by the time you read this update. The twinhome on Quincy Street now has Purchase Agreements on both homes with closings expected in November. Staff will be evaluating whether or not the twinhome is substantially complete with a "walk-through" in mid-October - if OK, then staff will sign off on the Development Agreement terms as being met. Private Sector Interest in Single Family Homes Staff continues to receive phone calls from developers looking for single-family homes to purchase, rehab, and sell. This month, staff acted as a "broker" for three blighted homes- 1 on Gould Street, 1 on Cleveland Street, and 1 on 4th Street. It will be interesting to see if these developers follow-through. If they do, then staff may work off the list of 236 identified blighted homes to see if we can get them cleaned up. A real positive trend in the Heights, because it will get these homes back to standard and raise tax base at the same time. Staff will keep you posted. Increase Tax Base Business Revolving Loan Fund The BRLF will soon have an agreement with US Bank, which is scheduled to begin January 1, 2003. US Bank will be handling the loan processing, accounting, and marketing of the program, which help increase visibility in the business community. Mr. Bob Trewartha, a business professor at the Minnesota School of Business, has applied to become the fifth and final member of the Loan Review Committee. Thanks to the Finance Department for locating funds for this program. 37th and Central Redevelopment Three separate issues are being addressed at the 37th and Central Redevelopment Area: 1) Bids for the removal of City owned single-family homes at 3718 and 3722 Central have been obtained. Before award, the City must complete a process of qualifying these homes, as structurally substandard for our Redevelopment Project. This should be ready for EDA consideration in November. 2) Staff has reviewed two proposals with the owner of Puerto Vallerta for the redevelopment of this entire site. His architect, Blumental Inc. will be presenting pro formas in the next two weeks for staff consideration. The potential acquisition of 3710 Central Avenue is moving ahead. Staff has met several times with Mr. Beecroft and has negotiated acquisition details around the 3 Watson Appraisal. Staff will have a firm proposal for City Council consideration by the end of the month. 39th and Central Staff is putting together materials as part of a RFQ/RFP package to send to prospective developers interested in redeveloping this site. Staff will present this package to the EDA at their December or January meeting for review. Staff intends to solicit RFQ/RFP preposals frem interested developers. Interested developers will present their qualifications and redevelopment plan for the site to the EDA in the early spring. Once the EDA has chosen a developer, the City will grant the developer an exclusive to develop the site. Other Community Development Activity Parking Ramps Negotiations have begun with Columbia Park Medical Group for an extension of their lease agreement on the parking ramp behind their clinic on 40th and Central. The good news for city tax base is that they want a 10-year lease, which means that they want to remain in their present location for the next decade. As for the terms of the lease agreement, the main "sticking point" is their desire to lower their 80% share of the maintenance costs. We hope to have an agreement to the EDA by the end of the year; meanwhile, both sides have agreed to maintain the terms of the present agreement. Little Voyagers Montessori School Staff continues to work with Little Voyageurs Montessori School on their long-term expansion plans. They have received a lease extension frem St. Timothy's Lutheran Church until the end of next year, so any immediate concerns about not having a place are on hold. They have said that would like to be part of any redevelopment plans that include senior housing for their intergenerational pregrams. Annual PHA Plan The PHA Annual Plan for 2003 is complete and has been advertised for the public hearing, and awaits HRA approval on October 15th for submission to HUD; along with revisions to the 2000, 2001, and 2002, CFP's to allow the re-reof of Parkview Villa North. Parkview Villa Re-reofinq Project Staff completed the re-bid precess for Parkview Villa North. Bids will be considered for approval at the HRA October 15th meeting. Work will begin on or about October 28th. This will keep the penalty for not having the funds allocated on time is about $10,000, which will be taken out of the 2003 budget. Kmart Upon the Mayor's request, staff contacted Herbergers in the Apache Plaza to determine if they would be interested in moving to the vacant Kmart. Herbergere indicated they are unsure when they will have to move, because of the redevelopment, but would consider that option. Herbergers indicated they would like to stay in the area. They currently have 38,000 sq. ft. and would like 65 - 70,000 sq. ft. They vacant Kmart is 230,320 sq. ft. 4