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September 17, 2002 Spec.
CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights, mn. us HRA Commissioners: Marlaine Szurek Dennis Ecktund Julienne Wyckoff Bobby Williams Gary L. Peterson Bruce Nawrocki HOUSING & REDEVELOPMENT AUTHORITY September 17, 2002 The following is the Agenda for the regular meeting of the Columbia Heights Housing & Redevelopment Authority (HRA) to be held at 6:30 PM on Tuesday, September 17, 2002, in the City Hall, Conference Room 1,590 40th Avenue N.E., Columbia Heights, Minnesota. IThe HRA does not discriminate on the basis of disability in the admission or access to, or trealment or e .m. pl.o. yn.a.e..n.t.in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals w~th d~sablhtms to participate in all HRA services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the HRA Secretary at 706-3670 to make arrangements (TDD/706-3676 for deaf or hearing impaired only). CALL TO ORDER/ROLL CALL PLEDGE OF ALLEGIANCE CONSENT AGENDA A. Approval of Minutes. 1. The Special Meeting of August 20, 2002. MOTION: Move to approve the minutes of August 20, 2002 Special Meeting as presented in writing. CITIZEN FORUM (At this time, citizens have an opportunity to discuss with the HRA items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the HRA regarding specific agenda items at the time the item is being discussed.) ITEMS FOR CONSIDERATION 1. Adopt Resolution 2002-08, Adopting the Proposed 2003 HRA Budget and Levy MOTION: Move to adopt HRA Resolution 2002-08, being a Resolution of the Columbia Heights HRA adopting a Budget and recommending setting the HRA Levy. 2. Adopt Resolution 2002-09, Adopting the Proposed 2003 Budget for Parkview Villa North MOTION: Move to adopt HRA Resolution 2002-09, being a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights, adopting the 2003 Parkview Villa North Budget of $360,507 and recommending this to the City Council for approval. 3. Adopt Resolution 2002-10, Adopting the Proposed 2003 Budget for Parkview Villa South THE CITY OF COLUMBIA HEIGHTS DOES NOt DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER MOTION: Move to adopt Resolution 2002-10, being a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights adopting the 2003 PVVS Budget of $206,264 and recommending this budget to the City Council for approval. 4. Adopt Resolution 2002-11, Adopting the Proposed 2003 Budget for 4607 Tyler Street Northeast MOTION: Move to adopt HRA Resolution 2002-11, being a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights adopting the 2003 4607 Tyler Street Budget of $17,309 and a rent increase of $30 per month on all units effective January 1, 2003 and recommending this budget and rent increase to the City Council for approval. 5. Set Public Hearing for the 2003 Public Housing Authority (PHA) Plan Review MOTION: Move to set a Public Hearing date of Tuesday, October 15, 2002 at 6:30 p.m. at Parkview Villa for the purpose of receiving public input on the 2003 Public Housing Authority (PHA) Plan. 6. Approve bid for Parkview Villa Re-Roof Project MOTION: Move to accept bids and approve the bid from Omni Roofing for the replacement of the Parkview Villa North roof and the repair of the roof area connecting the North and South buildings, subject to the City's roofing consultant negotiating a lower bid from Omni to reflect a more affordable project, and approval as to the form of contract by the City Attorney, and furthermore, authorize the Chair and Executive Director to enter into an agreement for the same. ADMINISTRATIVE REPORTS Deputy Executive Director-Bob Streetar Executive Director- Walt Fehst. ADJOURNMENT Cheryl Bakken, Acting Secretary I-I: \HR3, ia, genda2002\9-17-2002 Special Mtg HOUSING & REDEVELOPMENT AUTHORITY SPECIAL MEETING MINUTES OF AUGUST 20, 2002 CALL TO ORDER - The Special Meeting of the Columbia Heights Housing & Redevelopment Authority (HRA) was called to order by Chair, Marlaine Szurek at 6:39 p.m., August 20, 2002, in the City Hall, Fire/Police Training Room, 590 40th Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Commission Members Absent: Staff Present: Marlaine Szurek, Gary Peterson, Julienne Wyckoff, Bruce Nawrocki and Bobby Williams Dennis Ecklund Jr Walt Fehst, Executive Director Robert Streetar, Deputy Executive Director Randy Schumacher, Asst. Community Dev. Director Mark Nagel, Housing Assistant Cheryl Bakken, Secretary Szurek stated that Parkview Villa's Annual Picnic is on Thursday the 22na at 5:30 p.m. and Anita is looking for volunteers to help serve, clean up and set up for the event. CONSENT AGENDA Approval of Minutes Approve the Minutes of the Special Meeting on August 5, 2002. MOTION by Nawrocki, second by Williams, to approve the minutes from August 5, 2002, Special Meeting as presented in writing. All ayes. Motion Carried. ITEMS FOR CONSIDERATION Resolution 2002-06~ Recommending Setting the HRA Levy Streetar stated annually the Board is required to adopt a Resolution recommending the HRA Levy for the coming year. This year staff is recommending a maximum Levy amount of $111,648. Streetar suggested a special meeting to be held prior to the EDA meeting at 6:30 p. m. on Tuesday, September 19tn at City Hall to go through the HRA Budget. Resident, Robert Ruettimann, recommended when the Board looks at the Budget, they take into consideration where the funds will come from for the upcoming redevelopment projects. MOTION by Peterson, second by Wyckoff, to Adopt Resolution 2002-06, being a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights recommending setting the HRA Levy. All ayes. Motion Carried. OTHER BUSINESS 4828 5th Street Streetar stated that staff recently met with the property owner at 4828 5th Street who is interested in selling the property to the City. The home is in poor condition and that GMHC is willing to purchase the property, demolish the home and rebuild a 1, 702 square foot home as a joint venture with the City. The purchase price is $60,000, which the City would be responsible for half of that amount. The $30,000 could come out of revenue funds from Parkview Villa South Housing & Redevelopment Authority Minutes August 20, 2002 Special Meeting Page 2 of 2 and would be replaced by funds from the TIF scattered site district at a later date. Streetar stated staff is looking for direction on the purchase of the property at this time and would be presenting it to the City Council. Resident, Patricia dindra, stated she lives near the home and the home has had many owners that all did a few repairs and gave up. Sensible Land Use Coalition Streetar stated on August 28th the Sensible Land Use Coalition is having a seminar on "Who Pays the Cost of Redevelopment". He provided the Board with an application form for the seminar. The seminar will be given by people that have gone through the same kind of issues the Board will be facing with the Central Avenue Redevelopment and Industrial Area Projects. The sign up forms need to be back to the Community Development Department by tomorrow afternoon if they are interested in going. ADJOURNMENT Szurek adjourned the meeting at 7:05 p.m. Respectfully submitted, Cheryl Bakken Recording Secretary HSHRAMinutes 2002\8-20-2002 COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of September 17, 2002 AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE NO: I DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Adopt Resolution 2002-08, Adopting BY: Robert Streetar BY: the Proposed 2003 Budget and Levy for the DATE: September 9, 2002 Housing and Redevelopment Authority (HRA). BACKGROUND: The Housing and Redevelopment Authority (ffRA) budget is funded by the HRA levy. The proposed budget for 2003 is $111,648. This represents less than a 1% or $54 decrease below last year's budget orS111,702. The proposed budget includes expenses related to: The Sheffield Redevelopment Project Community Development Administration Total 2003 HRA Levy $77,000 $34,648 $111,648 Sheffield Redevelopment Project - To assist in the redevelopment of the Sheffield block, the City provided a $999,916 inter-fund loan using funds from the sewer construction fund and the liquor store fund. The HRA levy is pledged to repay this loan. As of December 31,2001, the inter-fund loan balance is $689,720. The I-IRA levy cash balance to pay the inter- fired loan is $560,559, leaving an inter-fund net loan balance of $129,160. Sheffield Inter-fund Loan Repayment as of December 31,2001 Inter-Fund Loan Balance (As of 12/31/01) I-IRA Levy Cash Balance Available to Pay Inter-Fund Loan Inter-Fund Loan Net Balance $999,916 -$310,196 =$689,720 -$560,559 =$129,160 Instead of using the HRA to reduce the loan, the HRA levy has been set aside and the tax increment collected on the project has been used to reduce the loan balance. In light of TIF shortfalls in other districts, the HRA levy cash balance provides the City with the assurance the inter-fund loan will be repaid in the event the TIF revenue falls short. Continuing the HRA levy for years 2003 and 2004 will result in the loan being fully repaid at the end of 2004. At this time, the HRA could continue the levy and appropriate these funds for important and needed redevelopment projects. Community Development Operating Expenses - The remaining $34,648 of the HRA levy is transferred into the Community Development Revenue Fund, and is used to pay for costs related to community development administration. HRA Levy-The proposed HRA levy for 2003 is $111,648. This is the maximum the HRA may levy, and represents a 1% or $54 decrease below last year's levy orS111,702. The HRA levy costs a homeowner with the average taxable market value home of $116,200, $16.73 annually or $1.39 monthly. Every additional $25,000 of taxable value increases the annual cost $3.60 annually. Please find additional budget information in the 2003 proposed budget book. RECOMMENDATION MOTION: Move to waive the reading of Resolution 2002-08, there being ample copies available to the public. RECOMMENDED MOTION: Move to Adopt HRA Resolution 2002-08, being a Resolution of the Housing and Redevelopment Authority(HRA) in and for the City of Columbia Heights, adopting the 2003 Budget of $111,648 and Levy of $111,648 and recommending this Budget and Levy to the City Council for approval. HRA ACTION: H:hqRAConsent2002X2003 HRA Budget & Levy HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR COLUMBIA HEIGHTS HRA RESOLUTION 2002-08 RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR COLUMBIA HEIGHTS (HRA) ADOPTING A BUDGET AND SETTING THE HRA LEVY. BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of Columbia Heights, Minnesota as follows: WHEREAS, the Columbia Heights City Council established the HRA for the purpose of delivering and administering housing programs; and WHEREAS, the Columbia Heights HRA is authorized under State Statutes, Section 469.033 to levy a tax on its area of operation for the purposes authorized under the HRA Act, subject to consent by the City Council. NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA THAT: 1. The HRA adopts and recommends to the City Council for approval the HRA budget of $111,648 for year 2003. 2. The HRA adopts and recommends to the City Council for approval the HRA levy of $111,648 for year 2003. The Executive Director is instructed to transmit a copy of this resolution to the City Manager and Finance Director/City Clerk of the City of Columbia Heights, Minnesota. APPROVED THIS__ DAY OF MOTION BY: SECONDED BY: ROLL CALL: AYES: NAYS: Attest by: ,2002. Walter R. Fehst, Executive Director Marlaine Szurek, Chair COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of September 17, 2002 AGENDA SECTION: Items for Consideration NO: 2 ITEM: Adopt Resolution 2002-09, Adopting the Proposed 2003 Budget for Parkview Villa North ORIGINATING DEPARTMENT: HRA BY: Robert Streetar DATE: September 9, 2002 EXECUTIVE DIRECTOR APPROVAL BY: BACKGROUND: Parkview Villa North (PVVN) is 101 units of public housing, located at 965 40th Avenue northeast. PVVN serves seniors and disabled persons. PVVN was constructed in 1975 with funds fi:om the Department of Housing and Urban Development. PVVN is managed by the Crest View Corporation. Expenditures The proposed 2003 budget for PVVN is $360,507. This represents an increase of 2.7% or $9,435 over last year's budget of $351,072. This increase is primarily the result of the need to purchase a riding lawnmower. Please find additional information in the 2003 proposed budget book. Revenues Total revenue is $390,142 and includes rents of $277,560, a Department of Housing and Urban Development (HUD) operating subsidy of $99,082, investment income of $9,000 and other miscellaneous charges. Fund Balance PVVN has a fund balance of $57,224. This allows the property the cash necessary to cover the day-to-day operations and any maintenance emergencies that may occur. Property Manager Anita Kottsick will be present at the meeting to answer Board member's questions. RECOMMENDATION MOTION: Move to waive the reading of liRA Resolution 2002-09, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt HRA Resolution 2002-09, being a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights, adopting the 2003 Parkview Villa North Budget of $360,507 and recommending this to the City Council for approval. HRA ACTION: H:~IRAConsent2002X2003 PVV North Budget HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR COLUMBIA HEIGHTS HRA RESOLUTION 2002-09 RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADOPTING THE 2003 BUDGET FOR PARKVIEW VILLA NORTH. BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of Columbia Heights, Minnesota as follows: WHEREAS, Parkview Villa North (PVVN), a 101 units rental apartment building, was constructed in 1975 for the purpose of providing affordable housing to seniors and disabled persons. NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA THAT: 1. The I-IRA adopts and recommends to the City Council for approval the 2003 PVVN budget of $360,507. The Executive Director is instructed to transmit a copy of this resolution to the City Manager and Finance Director/City Clerk of the City of Columbia Heights, Minnesota. APPROVED THIS__ DAY OF MOTION BY: SECONDED BY: ROLL CALL: AYES: NAYS: Attest by: ,2002. Walter R. Fehst, Executive Director Marlaine Szurek, Chair COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of September 17, 2002 AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE NO: 3 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Adopt Resolution 2002-10, Adopting BY: Robert Streetar BY: the Proposed 2003 Budget for Parkview Villa DATE: September 9, 2002 South BACKGROUND: Parkview Villa South (PVVS) is a 45-unit apartment building, located at 965 40th Avenue northeast. PVVS serves low-income seniors age 55 and older. PVVS was constructed in 1991. PVVS is owned by the Economic Development Authority and managed by the Crest View Corporation. Expenditures The proposed 2003 budget for PWS is $206,264. This represents a decrease of 5.6% or $12,323 under last year's budget of$218,587. This decrease is due primarily to the cost of fewer residents moving in and out. Please find additional information in the 2003 proposed budget book. Revenues Gross revenues are $220,506 and include rents of $180,406, investment income of $26,000 and other charges. Capital Improvement Fund Balance PVVS has a capital fund balance of approximately $700,000. This will be used to pay for the cost of implementing the 15-year capital improvement plan of $162,000. Operating Fund Balance PVVS has an operating fund balance of approximately $22,000. This allows the property the cash necessary to cover the day-to-day operations and any minor maintenance emergencies that may occur. Property Manager Anita Kottsick will be present at the meeting to answer Board member's questions. RECOMMENDATION MOTION: Move to waive the reading of liRA Resolution 2002-10, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2002-10, being a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights adopting the 2003 PVVS Budget of $206,264 and recommending this budget to the City Council for approval. HRA ACTION: H:XHRA Consent2002X2003 PW South Budget HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR COLUMBIA HEIGHTS HRA RESOLUTION 2002-10 RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADOPTING THE 2003 BUDGET FOR PARKVIEW VILLA SOUTH. BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of Columbia Heights, Minnesota as follows: WHEREAS, the City had constructed in 1991 Parkview Villa South (PVVS), a 45-unit rental apartment building, for the purpose of providing housing for low-income seniors age 55 and older. NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA THAT: 1. The HRA adopts and recommends to the City Council for approval the 2003 PVVS budget of $206,264. The Executive Director is instructed to transmit a copy of this resolution to the City Manager and Finance Director/City Clerk of the City of Columbia Heights, Minnesota. APPROVED THIS__ DAY OF MOTION BY: SECONDED BY: ROLL CALL: AYES: NAYS: Attest by: ,2002. Walter R. Fehst, Executive Director Marlaine Szurek, Chair COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of September 17, 2002 AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE NO: 4 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Adopt Resolution 2002-11, Adopting BY: Robert Streetar BY: the Proposed 2003 Budget for 4607 Tyler Street DATE: September 9, 2002 Northeast BACKGROUND: The City owned rental property located at 4607 Tyler Street consists of four two- bedroom units serving low-income seniors age 55 and older. The City acquired and remodeled this property in 1995 using federal HOME and CDBG funds. The Crestview Corporation manages this property. Expenditures The proposed 2003 budget for 4607 Tyler Street is $17,309. This budget maintains expenditures at last year's levels with one exception. Staff suggests increasing rents from $350 to $380 per month, a $30 a month increase. This increase generates an additional $1,440 annually and ensures adequate reserves to pay for future capital needs such as a roof, windows, heating and air, landscaping etc. that help maintain and improve the property's quality and livability for the residents. This is the first rent increase for residents since the City purchased the property in 1995, seven years ago. Please fred additional information in the 2003 proposed budget book. Revenues Gross revenues total $18,690 and include $18,240 of rent and $450 of investment income. Although, staff assumes a 5% vacancy rate, which reduces the rent expected to be collected by $912 to $17,328. Fund Balance Currently, there is a fund balance of approximately $37,000 that could be used for capital improvements. Property Manager Anita Kottsick will be present at the meeting to answer Board member's questions. RECOMMENDATION MOTION: Move to waive the reading of liRA Resolution 2002-11, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt HRA Resolution 2002-11, being a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights adopting the 2003 4607 Tyler Street Budget of $17,309 and a rent increase of $30 per month on all units effective January 1, 2003 and recommending this budget and rent increase to the City Council for approval. I-IRA ACTION: H:hqRA Consent2002~2003 Tyler Budget HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR COLUMBIA HEIGHTS HRA RESOLUTION 2002-11 RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADOPTING A BUDGET FOR THE CITY OWNED RENTAL PROPERTY LOCATED AT 4607 TYLER STREET NORTHEAST. BE IT RESOLVED By the Columbia Heights Housing and Redevelopment Authority (HRA) of Columbia Heights, Minnesota as follows: WHEREAS, the City purchased a four-plex in 1995, located at 4607 Tyler Street, to provide affordable housing for person 55 years of age an older. NOW, THEREFORE BE IT RESOLVED BY THE HRA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA THAT: 1. The HRA adopts and recommends to the City Council for approval the 2003 4607 Tyler Street budget of $17,309. 2. The HRA adopts and recommends to the City Council for approval a rent increase on all units l~om $350 per month to $380 per month, effective January 1, 2003. The Executive Director is instructed to transmit a copy of this resolution to the City Manager and Finance Director/City Clerk of the City of Columbia Heights, Minnesota. APPROVED THIS__ DAY OF MOTION BY: SECONDED BY: ROLL CALL: AYES: NAY S: ,2002. Attest by: Walter R. Fehst, Executive Director Marlaine Szurek, Chair COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: September 17, 2002 AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE NO: 5 DEPARTMENT: EDA DIRECTOR APPROVAL ITEM: Set Public Hearing for the 2003 Public BY: Mark Nagel BY: Housing Authority (PHA) Plan Review DATE: September 10, 2002 BACKGROUND: Staffhas prepared a draft copy of the Columbia Heights Agency Annual Plan for 2003. HUD requires a forty-five day review period to allow for public input. To meet this requirement, the Columbia Heights HRA could conduct a Public Hearing on October 15, 2002. At this Hearing the HRA Board would make final modifications to the plan and authorize staff to submit the final document to HUD. The Resident Advisory Board, as well as Anoka County, will receive copies for their review and comment. The entire document has been generated by electronic transmission and downloaded through the HUD Web page REAC system. This will allow the HRA easy access to the plan and simplify the process in its annual update. A full copy of the draft plan with attachments and supporting documents will be available for review at the Columbia Heights HRA office, 590 40th Avenue NE, Columbia Heights, Minnesota. RECOMMENDATION: Staff is recommending that the HRA Board set a Public Hearing date of October 15, 2002 at 6:30 p.m. at Parkview Villa for the purpose of receiving public input on the 2003 draft Agency Plan. RECOMMENDED MOTION: Move to set a Public Hearing date of Tuesday, October 15, 2002, at 6:30 p.m. at Parkview Villa for the purpose of receiving public input on the 2003 Public Housing Authority (PHA) Plan. EDA ACTION: h:\HRA Consent2002\Publlc Hearing PHA Plan 2003 U.S. Department of Housing and Urban Development Office of Public and Indian Housing PHA Certifications of Compliance with the PHA Plans and Related Regulations Board Resolution to Accompany the PHA Plan Acting on behalf of the Board of Commissioners of the Public Housing Agency (PHA) listed below, as its Chairman or other authnrized PHA official if there is no Board of Commissioners, Iaoorovethesubmissionofthe; Annual Plan · for PHA fiscal year beginning 2003 , hereinafter referred to as the Plan of which this document is a part and make the following certifications and agreements with the Department of Housing Development (HUD) in connection with the submission of the Plan and implementation thereofi 1. The Plan is consistent with the applicable comprehensive housing affordability strategy (or any plan incorporating such strategy) for the jurisdiction in which the PHA is located. 3. The PHA has established a Resident Adviso~ Board or Boards, the membership of which represents the residents assisted by the PHA, consulted with this Board or Boards in developing the Plan, and considered the recommendations of ~e Bo~d or Bo~ds (24 CFR 903.13). The P~ has included in ~e Plan submission a copy of the recommendations made by the Resident Adviso~ Board or Boards and a description of the manner in which the Plan ad~esses these recommendations. 4. The PHA made the proposed Plan and all info~ation relevant to the public hearing available for public inspection at least 45 days before the hearing, published a notice that a hearing would be held and conducted a hearing to discuss the Plan and invited public comment. 5. The PHA will ca~ out the PI~ in confo~ with Title VI of~e Civil ~ghts Act of 1964, the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, md title II of the Americas ~th Disabilities Act of 1990. 6. The PHA will affimatively ~her fair housing by examining their programs or proposed pro.ms, identi~ any impediments to fair housing choice within those pro.ams, address those impediments in a reasonable fashion in view of the resources available and work with local jurisdictions to implment ~y of the judsdiction's initiatives to affi~atively ~her fair housing that require the PHA's involvment and maintain records reflecting these analyses and actions. 7. For PHA Plan that includes a policy for site based waiting lists: ·The PHA regularly submits required da~ to HUD's MTCS in ~ acetate, complete ~d timely m~ner (as specified in P~ Notice 99-2); · The system of site-based waiting lists provides for ~11 disclosure to each applicant in the selection of the development in which to reside, including basic infomation about available sites; and an estimate of the period of time the applic~t would likely have to wait to be admitted to units of different sizes ~d ~es at each site; ·Adoption of site-based waiting list would not violate any court order or seffiement agreement or be inconsistent with a pending complaint brought by H~; The PHA shall rake reasonable measures to assure that such waiting list is consist~i~// affi=ativ ,y Ca r -civil ~gh~ !:w: md ce~ficaficn~, :: :FzziE;J ia 24 CFK ~t ~G3.7(.)(1). PHA Certifications of Compliance with the PHA Plans and Related Regulations 12/99 Page 1 of 3 U.S. Department of Housing and Urban Development Office of Public and Indian Housing 8. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of 1975. 9. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped. 10. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968, Employment Opportunities for Low- or Very-Low Income Persons, and with its implementing regulation at 24 CFR Part 135. 11. The PHA has submitted with the Plan a certification with regard to a drug free workplace required by 24 CFR Part 24, Subpart F. 12. The PHA has submitted with the Plan a certification with regard to compliance with restrictions on lobbying required by 24 CFR Part 87, together with disclosure forms if required by this Part, and with restrictions on payments to influence Federal Transactions, in accordance with the Byrd Amendment and implementing regulations at 49 CFR Part 24. 13. For PHA Plan that includes a PHDEP Plan as specified in 24 CFR 761.21: The PHDEP Plan is consistent with and conforms to the "Plan Requirements" and "Grantee Performance Requirements" as specified in 24 CFR 761.21 and 761.23 respectively and the PHA will maintain and have available for review/inspection (at all times), records or documentation of the following: · Baseline law enforcement services for public housing developments assisted under the PHDEP plan; · Consortium agreement/s between the PHAs participating in the consortium and a copy of the payment agreement between the consortium and HUD (applicable only to PHAs participating in a eonsoaium as specified under 24 CFR 761.15); · Parmership agreements (indicating specific leveraged support) with agencies/organizations providing funding, services or other in-kind resources for PHDEP-funded activities; · Coordination with other law enforcement efforts; · Written agreement(s) with local law enforcement agencies (receiving any PHDEP funds); and · All crime statistics and other relevant data (including Part I and specified Part II crimes) that establish need for the public housing sites assisted under the PHDEP Plan. 14. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable. 15. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24 CFR 5.105(a). 16. The PHA will provide HUD or the responsible entity any documentation that the Department needs to carry out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58. t7. With respect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate requirements under section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act. 18. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with program requirements. 19. The PHA will comply with the Lead-Based Paint Poisoning Prevention Act and 24 CFR Part 35. 20. The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost Principles for State, Local and Indian Tribal Governments) and 24 CFR Part 85 (Administrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments.). 21. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilize covered grant funds only for activities that are approvable under the regulations and included in its Plan. PHA Certifications of Compliance with the PHA Plans and Related Regulations 12/99 Page 2 of 3 U.S. Department of Housing and Urban Development Office of Public and Indian Housing 22. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is available for public inspection. All required supporting documents have been made available for public inspection along with the Plan and attachments at the primary business office of the PHA and at all other times and locations identified by the PHA in its PHA Plan and will continue to be made available at least at the primary business office of the PHA. Columbia Heights Housing & Redevelopment Authority MNi05 PHA Name PHA Number Signed/Dated by PHA Board Chair or other author/zed PHA official PHA Certifications of Compliance with the PHA Plans and Related Regulations 12/99 Page 3 of 3 U.S. Department of Housing and Urban Development Office of Public and Indian Housing Small PHA Plan Update Annual Plan for Fiscal Year: 2003 NOTE: THIS PHA PLANS TEMPLATE (HUD 50075) IS TO BE COMPLETED IN ACCORDANCE WITH INSTRUCTIONS LOCATED IN APPLICABLE PIH NOTICES HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 PHA Plan Agency Identification PHA Name: Columbia Heights Housing & Redevelopment Authority PHA Number: MN105 PHA Fiscal Year Beginning: (01/2003) PHA Plan Contact Information: Name: Walt Fehst, Executive Director Phone: (763) 706-3610 TDD: (763) 706-2806 Email (if available): Communitydevelopment~ci.columbia-heights.nm.us Public Access to Information Information regarding any activities outlined in this plan can be obtained by contacting: (select all that apply) Main administrative office of the PHA X PHA development management offices Display Locations For PHA Plans and Supporting Documents The PHA Plans (including attachments) are available for public inspection at: (select all that apply) x X Main administrative office of the PHA PHA development management offices Main administrative office of the local, county or State government Public library PHA website Other (list below) PHA Plan Supporting Documents are available for inspection at: (select all that apply) X Main business office of the PI-IA [--] PHA development management offices ~-] Other (list below) PHA Programs Administered: ['-]Public Housing and Section 8 [---]Section 8 Only X Public Housing Only Small PHA Plan Update HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Annual PI-IA Plan Fiscal Year 2003 [24 CFR Part 903.7] i. Table of Contents Contents Annual Plan i. Executive Summary (optional) ii. Annual Plan Information iii. Table of Contents 1. Description of Policy and Program Changes for the Upcoming Fiscal Year 2. Capital Improvement Needs 3. Demolition and Disposition 4. I-Iomeownership: Voucher Homeownership Program 5. Crime and Safety: PHDEP Plan 6. Other Information: A. Resident Advisory Board Consultation Process B. Statement of Consistency with Consolidated Plan C. Criteria for Substantial Deviations and Significant Amendments Attachments X Attachment A: Supporting Documents Available for Review X Attachment B: Capital Fund Program Annual Statement X Attachment E: Capital Fund Program 5-Year Action Plan X Attachment E: Capital Fund Program Replacement Housing Factor Annual Statement Attachment__' Public Housing Drug Elimination Program (PHDEP) Plan Attachment _.C: Resident Membership on PHA Board or Governing Body Attachment D: Membership of Resident Advisory Board or Boards Attachment __' Comments of Resident Advisory Board or Boards & Explanation of PHA Response (must be attached if not included in PHA Plan text) Other Attachment _F: Component 3, (6) Deconcentration and Income Mixing Attachment _G_G: Voluntary Conversion X Page # 1 1 1 2 2 3 4 4 Small PHA Plan Update Page 1 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 ii. Executive Summary [24 CFR Part 903.7 9 (r)] The Agency Plan for the Columbia Heights Housing and Redevelopment Authority describes the programs, policies, and practices that were implemented through FY 2002. To date, new security card procedures, lease revisions for lead base paint and one strike revision, and policies for tracking crime and crime- related problems and screening applicants criminal history have been enacted by the Board. The Columbia Heights Housing and Redevelopment Authority is "on the right track" in meeting the varied needs of residents and will continue to stress sound property management and maintenance in the FY 2003 Agency Plan, with the main CIP upgrade being a replacement of the 30 year old roof. 1. Summary of Policy or Program Changes for the Upcoming Year 2. Capital Improvement Needs [24 CFR Part 903.7 9 (g)] A. X Yes ~] No: Is the PHA eligible to participate in the CFP in the fiscal year covered by this PHA Plan? B. What is the amount of the PHA's estimated or actual (if known) Capital Fund Program grant for the upcoming year? $ 128,000. C. X Yes ~] No Does the PHA plan to participate in the Capital Fund Program in the upcoming year? If yes, complete the rest of Component 7. If no, skip to next component. Do Capital Fund Program Grant Submissions The Capital Fund Program 5-Year Action Plan is provided as Attachment E (2) Capital Fund Program Annual Statement The Capital Fund Program Annual Statement is provided as Attachment E 3. Demolition and Disposition [24 CFR Part 903.7 9 (h)] 1. [~] Yes X No: Does the PHA plan to conduct any demolition or disposition activities (.pursuant to section 18 of the U.S. Housing Act of 1937 (42 U.S.C. 1437p)) in the plan Fiscal Year? (If"No", skip to next component; if "yes", complete one activity description for each development.) 2. Activity Description Demolition/Disposition Activity Description (Not including Activities Associated with HOPE VI or Conversion Activities) la. Development name: lb. Development (project) number: 2. Activity type: Demolition [--] Disposition ~] 3. Application status (select one) Approved [--] Submitted, pending approval [--'] Planned application 4. Date application approved, submitted, or planned for submission: (DD/MM/YY) 5. Number of units affected: 6. Coverage of action (select one) [--] Part of the development [--] Total development 7. Relocation resources (select all that apply) [-'] Section 8 for units [] Public housing for units [-'] Preference for admission to other public housing or section 8 [-'] Other housing for units (describe below) Timeline for activity: a. Actual or projected start date of activity: b. Actual or projected start date of relocation activities: c. Projected end date of activity: 4. Voucher Homeownership Program [24 CFR Part 903.7 9 (k)] A. [] Yes X No: Does the PHA plan to administer a Section 8 Homeownership program pursuant to Section 8(y) of the U.S.H.A. of 1937, as implemented by 24 CFR part 982 ? (If"No", skip to next component; if"yes", describe each program using the table below (copy and complete questions for each program identified.) Small PHA Plan Update Page 3 HUD 50075 OMB Approval No: 257%0226 Expires: 03/31/2002 B. Capacity of the PHA to Administer a Section 8 Homeownership Program The PHA has demonstrated its capacity to administer the program by (select all that apply): ["'] Establishing a minimum homeowner downpayment requirement of at least 3 percent and requiring that at least 1 percent of the downpayment comes from the family's resources [-]Requiring that financing for purchase of a home under its section 8 homeownership will be provided, insured or guaranteed by the state or Federal government; comply with secondary mortgage market underwriting requirements; or comply with generally accepted private sector underwriting standards [-] Demonstrating that it has or will acquire other relevant experience (list PHA experience, or any other organization to be involved and its experience, below): 5. Safety, and Crime Prevention: PI-IDEP Plan [24 CFP, Part 903.7 (m)] A. Yes X No: Is the PHA eligible to participate in the PHDEP in the fiscal year covered by this PHA Plan? B. What is the amount of the PHA's estimated or actual (if known) PHDEP grant for the upcoming year? $ C. [--] Yes No Does the PHA plan to participate in the PHDEP in the upcoming year? If yes, answer question D. If no, skip to next component. D. [-] Yes No: The PHDEP Plan is attached at Attachment __ 6. Other Information [24 CFR Part 903.7 9 (r)] A. Resident Advisory Board (RAB) Recommendations and PHA Response 1. [--] Yes X No: Did the PHA receive any comments on the PHA Plan from the Resident Advisory Board/s? The Plan was presented to the Resident Advisory Board. 2. If yes, the comments are Attached at Attachment (File name) In what manner did the PHA address those comments? (select all that apply) [-"] The PHA changed portions of the PHA Plan in response to comments A list of these changes is included [--] Yes [-'1 No: below or Small PHA Plan Update Page 4 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 [--] Yes [--] No: at the end of the RAB Comments in Attachment Considered comments, but determined that no changes to the PHA Plan were necessary. An explanation of the PHA's consideration is included at the at the end of the RAB Comments in Attachment [--] Other: (list below) B. Statement of Consistency with the Consolidated Plan 1. Consolidated Plan jurisdiction: City of Columbia Heights, Minnesota. Anoka County and the Dakota County Consortium Plan 2. The PHA has taken the following steps to ensure consistency of this PHA Plan with the Consolidated Plan for the jurisdiction: (select all that apply) X X X The PHA has based its statement of needs of families in the jurisdiction on the needs expressed in the Consolidated Plan/s. The PHA has participated in any consultation process organized and offered by the Consolidated Plan agency in the development of the Consolidated Plan. The PHA has consulted with the Consolidated Plan agency during the development of this PHA Plan. Activities to be undertaken by the PHA in the coming year are consistent with specific initiatives contained in the Consolidated Plan. (list such initiatives below) Other: (list below) 3. PHA Requests for support fi:om the Consolidated Plan Agency [~ Yes X No: Does the PHA request financial or other support from the State or local government agency in order to meet the needs of its public housing residents or inventory? If yes, please list the 5 most important requests below: The Consolidated Plan of the jurisdiction supports the PHA Plan with the following actions and commitments: (describe below) Certification by local official indicating the five year and annual plan of the Columbia Heights HRA is consistent with the consolidated plan. Records are on file for review in Community Development Department. C. Criteria for Substantial Deviation and Significant Amendments 1. Amendment and Deviation Definitions 24 CFR Part 903.7(r) Small PHA Plan Update Page 5 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 A. Substantial Deviation from the 5-year Plan: When a decision is made by the Board of Commissioners to change the PHA's mission statement, goals or objectives that are identified in the 5-year plan. It can also be when goals or objectives are changed that affect the residents or have a significant impact to the PHA's financial situation. A. Significant Amendment or Modification to the Annual Plan: Columbia Heights will submit any change to its 5-year Capital Improvements Plan over $2,000 to HUD, because any project over this amount requires Davis-Bacon documentation. All deviations to the 5-Year Capital Improvement Plan must be approved by the Housing & Redevelopment Authority Board of Commissioners at a duly advertised public meeting. All amendments to the Annual Plan, regardless of amount, are submitted to HUD upon approval by the Housing and Redevelopment Authority Board of Commissioners as a matter if policy. Changes in the plans or policies of the PHA that require formal approval by the Board of Commissioners. Small PHA Plan Update Page 6 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Attachment A Supporting Documents Available for Review List of Supporting Documents Available for Review Applicable Supporting Document Related Plan & Component On Display PHA Plan Certifications of Compliance with the PHA Plans and 5 Year and Annual N/A Related Regulations Plans State/Local Government Certification of Consistency with the 5 Year and Annual X Consolidated Plan (not required for this update) Plans X Fair Housing Documentation Supporting Fair Housing 5 Year and Annual Certifications: Records reflecting that the PI-IA has examined its Plans programs or proposed programs, identified any impediments to fair housing choice in those programs, addressed or is addressing those impediments in a reasonable fashion in view of the resources available, and worked or is working with local jurisdictions to implement any of the jurisdictions' initiatives to affu'matively further fair housing that require the PHA's involvement. N/A Housing Needs Statement of the Consolidated Plan for'the Annual Plan: jurisdicfion/s in which the PHA is located and any additional Housing Needs backup data to support statement of housing needs in the jurisdiction X Most recent board-approved operating budget for the public Annual Plan: housing program Financial Resources X Pubhc Housing Admissions and (Continued) Occupancy Policy Annual Plan: (A&O/ACOP), which includes the Tenant Selection and Ehgibility, Selection, Assignment Plan [TSAP] and Admissions Policies X Any policy governing occupancy of Police Officers in Public Annual Plan: Housing Eligibility, Selection, X check here ff included in the public housing and Admissions A&O Policy Policies N/A Section 8 Administrative Plan Annual Plan: Eligibility, Selection, and Admissions Policies X Public housing rent determination policies, including the method Annual Plan: Rent for setting public housing flat rents Determination X check here if included in the public housing A & O Policy X Schedule of flat rents offered at each public housing development Annual Plan: Rent X check here if included in the public housing Determination A & O Policy N/A Section 8 rent determination (payment standard) policies Annual Plan: Rent [-~ check here if included in Section 8 Administrative Determination Plan Small PHA Plan Update Page 1 Table Library List of Supporting Documents Available for Review Applicable Supporting Document Related Plan & Component On Display X Public housing management and maintenance policy documents, Annual Plan: including policies for the prevention or eradication of pest Operations and infestation (including cockroach infestation) Maintenance X Results of latest binding Public Housing Assessment System Annual Plan: (PHAS) Assessment Management and Operations X Follow-up Plan to Results of the PHAS Resident Satisfaction Annual Plan: Survey (if necessary) Operations and Maintenance and Community Service & Self-Sufficiency N/A Results of latest Section 8 Management Assessment System Annual Plan: (SEMAP) Management and Operations N/A Any requited policies governing any Section 8 special housing Annual Plan: types Operations and [] check here if included in Section 8 Administrative Maintenance Plan X Public housing grievance procedures Annual Plan: Grievance X check here if included in the public housing Procedures A & O Policy N/A Section 8 informal review and hearing procedures Annual Plan: [] check here if included in Section 8 Administrative Grievance Procedures Plan X The HUD-approved Capital Fund/Comprehensive Grant Program Annual Plan: Capital Annual Statement (HUD 52837) for any active grant year Needs X Most recent CIAP Budget/Progress Report (HUD 52825) for any Annual Plan: Capital active CIAP grants Needs N/A Approved HOPE VI applications or, if more recent, approved or Annual Plan: Capital submitted HOPE VI Revitalization Plans, or any other approved Needs proposal for development of public housing X Self-evaluation, Needs Assessment and Transition Plan required Annual Plan: Capital by regulations implementing §504 of the Rehabilitation Act and Needs In Capital the Americans with Disabilities Act. See, PIH 99-52 (HA). Improvement Plan N/A Approved or submitted applications for demolition and/or Annual Plan: disposition of public housing Demolition and Disposition N/A Approved or submitted applications for designation of public Annual Plan: housing (Designated Housing Plans) Designation of Public Housing N/A Approved or submitted assessments of reasonable revitalization of Annual Plan: public housing and approved or submitted conversion plans Conversion of Public prepared pursuant to section 202 of the 1996 HUD Appropriations Housing Act, Section 22 of the US Housing Act of 1937, or Section 33 of the US Housing Act of 1937 N/A Approved or submitted public housing homeownership Annual Plan: programs/plans Homeownership N/A Policies governing any Section 8 Homeownership program Annual Plan: (section of the Section 8 Administrative Plan) Homeownership Small PHA Plan Update Page 2 Table Library List of Supporting Documents Available for Review Applicable Supporting Document Related Plan & Component On Display X Cooperation agreement between the PHA and the TANF agency Annual Plan: and between the PI-IA and local employment and training service Community Service & agencies Self-Sufficiency N/A FSS Action Plan/s for public housing and/or Section 8 Annual Plan: Community Service & Self-Sufficiency N/A Section 3 documentation required by 24 CFR Part 135, Subpart E Annual Plan: Community Service & Self-Sufficiency N/A Most recent self-sufficiency (ED/SS, TOP or ROSS or other Annual Plan: resident services grant) grant program reports Community Service & Serf-Sufficiency N/A The most recent Public Housing Drag Elimination Program Annual Plan: Safety (PHEDEP) semi-annual pefforraance report and Crime Prevention N/A PHDEP-related documentation: Annual Plan: Safety Baseline law enforcement services for public housing and Crime Prevention developments assisted under the PHDEP plan; Consortium agreement/s between the PHAs participating in the consortium and a copy of the payment agreement between the consortium and HUD (applicable only to PHAs participating in a consortium as specified under 24 CFR 761.15); Partnership agreements (indicating specific leveraged support) with agencies/organiTations providing funding, services or other in-kind resources for PHDEP-funded activities; Coordination with other law enforcement efforts; Written agreement(s) with local law enforcement agencies (receiving any PHDEP funds); and All crime statistics and other relevant data (including Part I and specified Part II crimes) that establish need for the public housing sites assisted under the PHDEP Plan. X Policy on Ownership of Pets in Public Housing Family Pet Policy Developments (as required by regulation at 24 CFR Part 960, Subpart G) X check here if included in the public housing A & O Policy X The results of the most recent fiscal year audit of the PI-IA Annual Plan: Annual conducted under section 5(h)(2) of the U.S. Housing Act of 1937 Audit (42 U. S.C. 1437c(h)), the results of that audit and the PHA's response to any findings N/A Troubled PHAs: MOA/Recovery Plan Troubled PHAs N/A Other supporting documents (optional) (specify as needed) (list individually; use as many lines as necessary) Small PHA Plan Update Page 3 Table Library o ~,~ ~ < ~' o ~ © o q~ o .~o © ATTACHMENT F Component 3, (6) Deconcentration and Income Mixing a.[~]Yes [~ No: Does the PHA have any general occupancy (family) public housing developments covered by the deconcentration rule? If no, this section is complete. If yes, continue to the next question. ONE b.[-~ Yes ~-] No: Do any of these covered developments have average incomes above or below 85% to 115% of the average incomes of all such developments? If no, this section is complete. ZERO If yes, list these developments as follows: Deconcentration Policy for Covered Developments Development Name Number of Units Explanation Deconcentration Policy Required Attachment Assessments. G : Voluntary Conversion Required Initial a® How many of the PHA's developments are subject to the Required Initial Assessments? One be How many of the PHA's developments are not subject to the Required Initial Assessments based on exemptions (e.g., elderly and/or disabled developments not general occupancy projects)? No Ce How many Assessments were conducted for the PHA's covered developments? Identify PHA developments that may be appropriate for conversion based on the Required Initial Assessments: Development Name Number of Units If the PHA has not completed the Required Initial Assessments, describe the status of these assessments: COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: September 17, 2002 AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE NO: 6 DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Accept bids and Approve bid for BY: Mark Nagel ~ BY: Parkview Villa Re-Roof Project DATE: September 12, 2002 BACKGROUND: As you know, the HRA must obligate the remaining approximately $104,000 of its 2000 Capital Funds by September 30th, or lose them. At the July 16th HRA meeting, the Board approved years 1-5 of the 15-year CIP completed by TKDA for both Parkview Villa North and South. The report named the Parkview Villa North re-roof as the most important priority. On August 5t~, the HRA selected RHA Architects to prepare plans and specs for the project with a bid opening date of Thursday, September 12 at 2 PM. Mr. Bill Holman completed the spec package and a pre-bid conference was held on Monday, August 26th for all interested roofing contractors. While the ad did specify that this meeting was mandatory, steps were taken to accommodate potential bidders that could not make the meeting, individual meetings were held with contractors that requested it, and at their convenience, in an effort to increase the number of bids. At the bid opening, the City received two bids for consideration. (See bid summary sheet) These bids are both considerably higher than anticipated in the Capital Improvement Plan because of the cost of the metal flashing and Davis-Bacon regulations. The City's roofing consultant, Mr. Bill Holman, is negotiating with the low bidder (Omni Roofing), in order to better reflect a more affordable project. It will include the reduction of ductwork replacement or an adjustment in quality of material. Based on the recommendation of our consultant, Omni Roofing is the lowest responsible bidder for the work. RECOMMENDATION: Staff recommends acceptance of the bids and approval of the lowest responsible bid from Omni Roofing for the replacement of the Parkview Villa North roof and the repair of the roof area connecting the North and South buildings. RECOMMENDED MOTION: Move to accept bids and approve the bid from Omni Roofing for the replacement of the Parkview Villa North roof and the repair of the roof area connecting the North and South buildings, subject to the City's roofing consultant negotiating a lower bid from Omni to reflect a more affordable project, and approval as to the form of contract by the City Attorney, and furthermore, authorize the Chair and Executive Director to enter into an agreement for the same. HRA ACTION: HRA consent2002\Approve Bid for Re-roofing Project BID SUMMARY SHEET FOR REPLACEMENT OF PARKVIEW VILLA NORTH ROOF AND OTHER MISCELLANEOUS ROOF REPAIRS 2:00 PM THURSDAY, SEPTEMBER 12, 2002 PARKVIEW VILLA, ROOM A MAIN PENTHOUSE/ LEVEL STAIRWELL BIDDER BOND MATERIAL LOWER UPPER ROOF SHINGLE SPECIFICATION ROOF BID REFLASHING TOTAL CONCRETE SUBMITAL BID BID BID REHAB ROYAL YES YES $320,090 $26,840 $4,520 $351,450 $13.25/SF OMNI YES YES $313,230 $22,000 $4,200 $339,930 $ 5.00/SF TO: FROM: DATE: SUBJECT: EDA Commissioners and HRA Board Members Robert Streetar, Community Development Director Mark Nagel, Housing Assistant Randy Schumacher, Community Development Assistant September 4, 2002 Community Development Monthly Update The purpose of this monthly report is to provide EDA Commissioners and HRA Board Members with a comprehensive update on the City's redevelopment and housing goals and activities. REDEVELOPMENT UPDATE The City Council established the following priorities in January of 2002. The ones in bold are the ones staff is currently pursuing. 1. Industrial Park Redevelopment 2. Evaluate development of Lominanki Park 3.40th and University Redevelopment 4. Evaluate Options for Parkview Villa 5. Improve the Housing Stock 6. Increase Tax Base 7.37th and Central Redevelopment 8.39th and Central Redevelopment 9. Promote Columbia Heights 10.40t~ and Jackson to Van Buren Redevelopment 10. (tie)4201 Central Redevelopment Industrial Park Redevelopment (Priority #1) At the September 9, 2002 City Council meeting, unanimous support was given to approve a contract with HKGi for the completion of the Industrial Area Redevelopment Master Plan in the amount of $65,430. HKGi will team up with United Properties, who was selected by the City to provide a" Market Driven" planning process in determining the highest and best use of the City's industrial property. The purpose of the plan is to complete a feasible redevelopment plan that will include a building program, general design plan, development phasing, and required public financial participation that is based on current and future market demand. A Community Development Block Grant will fund the majority of the project cost and completion of the document will occur before the end of the year. 40th and University (Priority #3) The underground tanks have been removed and the staff is preparing to solicit bids for the demolition of the gas station located at 3955 University Ave. Staff expects to close on this property probably sometime in November or early December. Evaluate Options for Parkview Villa (Priority The capital improvement plan is complete and will be presented to HRA Board Member at their October 15 meeting for review, comment and approval. 37th and Central (Priority #7) Recently staff met with two different developers that are interested in redeveloping this site. One of the developers is working on behalf of the owner of Puerto Vallerta, (the old Bridgemans building). Staff expects to meet again with both developers in the next two weeks and will keep Commissioners and Board Members informed. Staff is preparing to solicit proposals for the demolition of the two City-owned homes. Staff hopes to have the homes demolished by October 23. 39th and Central (Priority #8) On September 11, staff is meeting with the development company of Schafer Richardson. They will be presenting a possible redevelopment plan for this site. Staff will provide the details of this meeting at the HRA/EDA meeting on September 17. SchaferRichardson was on of the developers the City Council interviewed for the Industrial Park Project. SchaferRichardson is a full service company providing development, renovation, construction, and property management, leasing, marketing and syndication services. HOUSING UPDATE Housing Programs Promoted Two cable TV programs were filmed this month - one promoting the First-time Homebuyers Program and the other highlighting the Housing Resource Center and the new Rehab Incentive Program. These were the 3ra and 4th cable TV promotions on housing programs for Columbia Heights residents in the past 6 months. Thanks to Special Projects Coordinator Jean Keuhn for all of her help. Because of these programs, the Community Development Department receives many phone calls from interested residents. Greater Metropolitan Housing Corporation-Housing Resource Center The Housing Resource Center held their Open House for their new North Metro Service Center in Shoreview. It is a restored farmhouse at 1170 County Road I. The City of Columbia Heights will continue to be served out of the Northeast Office located at 909Main Street NE in Minneapolis. Housing Websites All three websites are good sources of information on housing programs and issues. www.knowledqeplex.or.q www.fanniemaefoundation.or.q www. mhponline.or._q 2 2002 PHA Plan The 2002 Annual PHA Plan was approved by HUD on August 15th. This means that another $128,506 will now be available for capital improvements to Parkview Villa North. In addition, the HRA is now current on PHA Plans due to HUD; however, there will not be much time to rest, as the 2003 Annual Plan process begins at the October HRA meeting. HUD suggests budgeting the same amounts as 2002 for 2003, as Congress has not yet passed a budget for FY 2003. Early indications indicated a possible 15% or $19,200 reduction in HUD capital improvement funds. Habitat Homes Matt Soucek of Habitat for Humanity states that two of the three homes have now been closed. The sales price for the home at 3913 Polk Street was $167,000, while 4401 Quincy Street sold for $155,000. The other half of the twinhome on Quincy Street is scheduled to close in September. Habitat for Humanity is "on track" to meeting its contract obligations with the HRA in a timely fashion. 325 Summit Street The City will be accepting bids on the sale of this single-family residence. The City will accept bids until 11:30 a.m., October 9, 2002 at which time the bids publicly opened and read aloud. 3