HomeMy WebLinkAboutAugust 20, 2002 Spec.CITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
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HRA Commissioners:
Marlaine Szurek
Dennis EckLund Jr.
Julienne Wyckoff
Bobby Williams
Gary L. Peterson
Bruce Nawrocki
HOUSING & REDEVELOPMENT AUTHORITY
August 20, 2002
The following is the Agenda for the Special Meeting of the Columbia Heights Housing &
Redevelopment Authority (HRA) to be held at 6:30 PM on Monday, August 20, 2002, in the
City Hall Conference Room 1,590 40th Avenue N.E., Columbia Heights, Minnesota.
IThe HRA does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its
services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to
participate in all HRA services, programs, and activities. Auxiliary aids for handicapped persons are available upon
request when the request is made at least 96 hours in advance. Please call the HRA Secretary at 706-3670 to make
arrangements (TDD/706-3676 for deaf or hearing impaired only).
CALL TO ORDER/ROLL CALL
PLEDGE OF ALLEGIANCE
CONSENT AGENDA
A. Approval of Minutes.
1. The Special Meeting of August 5, 2002.
MOTION: Move to approve the minutes of August 5, 2002, special meeting as presented
in writing.
ITEMS FOR CONSIDERATION
1. Adopt Resolution 2002-06, a Resolution Recommending Setting the HRA Levy
MOTION: Move to Adopt Resolution 2002-06, being a Resolution of the Housing and
Redevelopment Authority in and for the City of Columbia Heights recommending setting
the HRA Levy.
ADJOURNMENT
Cheryl Bakken, Acting Secretary
H:\HRA A~enda2002\8-20-2002Special Mt~ Levy
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION Of SERVICES
EQUAl OPPORTUNITY EMPLOYER
HOUSING & REDEVELOPMENT AUTHORITY
SPECIAL MEETING MINUTES OF AUGUST 5, 2002
CALL TO ORDER - The Special Meeting of the Columbia Heights Housing & Redevelopment
Authority (HRA) was called to order by Secretary/Treasurer, Gary L. Peterson at 6:35 p.m.,
August 5, 2002, in Conference Room 1, City Hall, 590 40t~ Avenue NE, Columbia Heights,
Minnesota.
ROLL CALL
Commission Members Present:
Commission Members Absent:
Staff Present:
Gary Peterson, Julienne Wyckoff, Bruce Nawrocki and
Bobby Williams
Marlaine Szurek, Dennis Ecklund Jr
Walt Fehst, Executive Director
Robert Streetar, Deputy Executive Director
Mark Nagel, Housing Assistant
CONSENT AGENDA
Approval of Minutes
Approve the Minutes of Regular Meeting of July 16, 2002.
MOTION by Nawrocki, second by Williams, to approve the minutes from Julyl6, 2002, regular
meeting as presented in writing. All ayes. Motion Carried.
ITEMS FOR CONSIDERATION
PROPOSAL FOR ENGINEERING SERVICES-PARKVIEW VILLA ROOF PROJECTS
Nagel stated the HRA has until September 30, 2002 to spend the remaining 2000 Annual Plan
funds. Last month the HIM Board approved years 1-5 of a 20-year Capital Improvements Plan
completed by TKDA, which recognized that the North and South building roofs, need to be
replaced. The Board directed staff to obtain proposals to prepare plans and specifications
according to HUD regulations. Proposals were received from TKDA for $19,000, SEH
Company for $18, 400 plus $1,600 per week for project management, RttA for $ 7, 600 and
INSPEC for $18, O00 plus $6, O00 for project management. Staff recommended Board approval
of the proposal from TKDA, as they are the lowest, responsible bid for the engineering services.
Fehst stated the City has had good experiences with RHA doing the Library, Murzyn Hall, and
City Hall. However, it did concern him that RttA has never done a HUD project.
Nawrocla' wondered why we were getting proposals for building specs when his experience with
roofing companies is that they will draw up the specs, and why is Nagel stating replacement of
both roofs, when the original CIP from TKDA last month didn't indicate the need for total
replacement on both buildings. Nagel stated we would need to replace the South building's roof
in the next year or so, therefore, he had the proposals submitted that way.
Streetar stated that at the last meeting the Board made a motion per TKDA 's CIP of Parkview
Villa to replace of just the North, building roof and repair to the section between the North and
South buildings. The Boardmembers agreed this was the motion voted upon last month.
MOTION by Peterson, second by Williams, to Approve the Bid from RHA Architects Inc. for
August 5, 2002 Special Meeting
Page 2 of 2
Building Specifications for replacement of the Parkview Villa North roof and the repair of the
roof area connecting the North and South buildings, contingent upon Mr. Hollman being clear on
the scope of work required and the paperwork required by HUD. All ayes. Motion Carried.
ADJOURNMENT
Peterson adjourned the meeting at 7:05 p.m.
Respectfully submitted,
Cheryl Bakken
Recording Secretary
H:~qRAMinutes 2002\8-5-2002
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
Meeting of: August 20, 2002
AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE
NO: 1 DEPARTMENT: DIRECTOR
Community Development APPROVAL
ITEM: Adopt Resolution 2002-06, BY: Robert Streetar BY:
Recommending Setting the HRA Levy DATE: August 14, 2002
BACKGROUND:
The HRA must recommend to the City Council a preliminary levy for year 2003. This must be
completed in time for the City Council to certify a preliminary levy to Anoka County by
September 15.
Staff recommends the HRA recommend to the City Council a preliminary levy of $111,648 for
year 2003. This is the maximum the HRA may levy under State Statute.
At the October 15 HRA meeting, staff will present Board Members with the 2003 budgets and
levy for final recommendation to the City Council. At this meeting, the HRA has the option of
reducing the levy but may not increase the levy.
On December 2, the City Council will grant final approval of the HRA budget and levy.
Please find attached a draft resolution for review and approval.
RECOMMENDATION:
Move to adopt HRA Resolution 2002-06, being a Resolution of the Columbia Heights HRA
recommending the preliminary HRA levy.
RECOMMENDED MOTION:
Move to adopt HRA Resolution 2002-06, being a Resolution of the Columbia Heights HRA
recommending the preliminary HRA levy.
HRA ACTION:
h:LIIRA consent 2002~HRALevy
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY
HRA RESOLUTION 2002-06
RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT
AUTHORITY (HRA) RECOMMENDING SETTING THE HRA LEVY.
NOW, THEREFORE BE IT RESOLVED BY THE COLUMBIA HEIGHTS HRA
FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the following is hereby
adopted by the Columbia Heights Housing and Redevelopment Authority.
Section A. The following sum of money is recommended to be levied for the current year,
collectable in 2003 upon the taxable property in said City of Columbia Heights, for the following
purposes:
Recommended HRA Levy $111,648
The Executive Director is hereby instructed to transmit a copy of this resolution to the City
Manager and Finance Director/City Clerk of the City of Columbia Heights, Minnesota.
APPROVED THIS
MOTION BY:
SECONDED BY:
ROLL CALL: AYES:
DAY OF ,2002.
NAYS:
Marlaine Szurek, Chair
Attest by:
H,\Rosolutions\HRA 2002-06 Levy
Walter R. Fehst, Executive Director