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HomeMy WebLinkAboutJuly 16, 2002 AgendaCITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E.. Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit O,r Website at: www. ci. cohonbia-heights, mn.us HRA Commissioners: Marlaine Szurek Dennis Eckiund Julienne Wyckoff Bobby Williams Gary L. Peterson Bruce Nawrocki HOUSING & REDEVELOPMENT AUTHORITY July 16, 2002 The following is the Agenda for the regular meeting of the Columbia Heights Housing & Redevelopment Authority (HRA) to be held at 6:30 PM on Tuesday, July 16, 2002, in the Parkview Villa Community Room B, 965 40th Avenue N.E., Columbia Heights, Minnesota. The HRA does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all HRA services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the HRA Secretary at 706-3670 to make arrangements (TDD/706- 3676 for deaf or hearing impaired only). CALL TO ORDER/ROLL CALL PLEDGE OF ALLEGIANCE CONSENT AGENDA A. Approval of Minutes. 1. The Meeting of April 16, 2002. MOTION: Move to approve the minutes of the April 16, 2002 regular meeting as presented in writing. REPORT OF MANAGEMENT COMPANY- Anita Kottsick, Housing Administrator CITIZEN FORUM.(Citizens have an opportunity to discuss with the HRA items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the I-IRA regarding specific agenda items at the time the item is being discussed.) ITEMS FOR CONSIDERATION 1. Parkview Villa North & South Capital Improvement Plan 2. Approve Resolution 2002-05, for Submittal of HUD Form ADMINISTRATIVE REPORTS Deputy Executive Director-Bob Streetar Executive Director- Walt Fehst. Other Business 1. HRA Update ADJOURNMENT Cheryl Bakken, Acting Secretary H:\HRA A~enda2002\7-16-2002 THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAl OPPORTUNITY EMPLOYER HOUSING & REDEVELOPMENT AUTHORITY REGULAR MEETING MINUTES OF APRIL 16, 2002 CALL TO ORDER - The Regular Meeting of the Columbia Heights Housing & Redevelopment Authority (HRA) was called to order by Chair, Marlaine Szurek at 6:37 p.m., April 16, 2002, in the Parkview Villa Community Room B, 965 40th Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Commission Members Absent: Staff Present: Marlaine Szurek, Julienne Wyckoff, Bruce Nawrocki, and Bobby Williams, Dennis Ecklund Jr. Gary Peterson arrived at 6:40 p.m. Walt Fehst, Executive Director Randy Schumacher, Acting Comm. Dev. Director Anita Kottsick, Parkview Villa Housing Administrator Cheryl Bakken, Secretary Mark Nagel, Housing Assistant CONSENT AGENDA Approval of Minutes Approve the Minutes of Regular Meeting of February 19, 2002. MOTION by Nawrocki, second by Williams, to approve the minutes from February 19, 2002, regular meeting as presented in writing. All ayes. Motion Carried. REPORT OF MANAGEMENT COMPANY Kottsick indicated the general engineer for HUD's Real Estate Assessment Center was out April 9tn to verify the Health and Fire Safety Hazards found at thephysical inspection were taken care of. Kottsick indicated the repairs were made the same day the inspection was conducted. The Annual Fire Department Inspection was held on March 12, 2002for all three buildings. No deficiencies were found, however, the Fire Department advised us to upgrade the waste disposal cans to fireproof ones. Staff is currently looking for vendors. Mid Northern Electric installed the surge protection at Parkview units on April 9th. An accident report was filed when a resident fell outside the entrance to the building where the cement sidewalk surface raised. The proper medical procedures were followed and the resident turned out to have no injuries. Staff will check for repairs to the sidewalk when the weather gets better. Fehst indicated Kottsick should check with the Lauren McClanahan in Public Works to see what he does with the sidewalk in front of City Hall, which also shifts each year. ITEMS FOR CONSIDERATION CREST VIEW MANAGEMENT AGREEMENT ONE-YEAR EXTENSION $chumacher stated at the February 19, 2002 HRA meeting, staff was directed to negotiate a one- year extension of the present Management Contract with Crest View Corporation. The proposed contract represents a $3,155 increase or 2% over the present contract. Housing & Redevelopment Authority Minutes April 16, 2002 Page 2 of 4 contract represents a $3,155 increase or 2% over the present contract. Nawrocki felt the increase was more than just 2% and indicated he wouM be voting against the motion approving the extension. Renie Suflka, stated Kottsick has done a good job, but would like to see more activities for residents than just the picnic. Szurek explained, management has a limited budget to work with, because the building is subsidized by the government. Schumacher indicated there is two issues to consider: 1) we are going through a new Capital Improvements Plan; and 2) Kottsick has a new software program that she has been trained in on and before she moves to her new position in the fall at the Crest View Senior Assisted Building she will train the new administrator. Szurek thought the Board discussed ending the contract at the end of the year, rather than in June. Fehst stated at the last meeting it was decided to extend the contract because of Community Development Goal g4, to evaluate the financial status for Parkview Villa. Peterson recommending an amendment to the motion, directing staff to start the bidding proposal process on January 1st, 2003, thus, giving staff enough time for the bidding process. MOTION by Peterson, second by Wyckoff, to approve the One Year Extension of the Management and Maintenance Services Agreement to June of 2003 with Crest View Corporation, based on their proposal dated April 1, 2002, and direct staff to start the bidding proposal process on January 1st, 2003; and furthermore, to direct the President and Executive Director to enter into an agreement for the same. Upon Vote: Peterson- Aye, Nawrocki- Nay, Szurek- Aye, Williams- Aye, Wyckoff- Aye. Motion Carried. 4607 TYLER STREET OPTIONS Nagel indicated at the February 19, 2002 HRA meeting the Board directed staff to review the repayment agreements for HOME and CDBG funds, check with non-profit organizations on purchasing the 4-plex, and look at other options to keep the unit by possibly increasing the rents. Nagel explained some of the options the Board could take. The first option would be to make no changes and we continue to loose money with no payback to the reserve account. The second option wouM be to sell the 4-plex for its appraised value of $165,000 and payback the entire $40,000 of HOME funds and approximately $36,395 of CDBG funds, leaving about $90,000 to payback the Reserve Account. Third, we could sell to a non-profit organization, which would keep the rents lower for the residents and the City wouldn't have to payback the HOME or CDBG funds. The fourth and last option, would be to hold onto the building until the agreements signed with Anoka County for HOME and CDBG funds expires on May 21, 2009, and sell the 4-plex on the open market with no restrictions, payback the Reserve Account and have $90,000 left for other projects. Nagel recommended choosing an option to recover the $90,000 by selling the unit. Housing & Redevelopment Authority Minutes April 16, 2002 Page 3 of 4 Szurek asked if ACCAP purchased the building, wouM be have to payback the funds and couM we specify the type of housing the building is to be used for on the purchase agreement. Nagel stated that was possible. Nawrocki asked what is the current rent being charged in the building. Kottsick indicated the minimum of $350 has been charged since the building started. Nawrocki suggested Option 4, to hold onto the property until the agreements expire and increase the rents to $500 in the meantime. Peterson indicated there will be some major repairs coming up in the next 8 years to the building and we would have to increase the rents to cover those costs, possibly using what the Social Security increases over the years would amount to. Peterson also stated that the property was purchased originally to clean up the area, not to become rental owners and asked what kind of dollar value would we come up with by selling the 4-plex on the open market. Nagel indicated it would depend on if we sold it to a non-profit or on the open market. Fehst suggested possibly sending out an RFP for bids to both non-profit and profit sales. Szurek directed staff to get an appraisal and some bids from non-profit and profit firms for the next HRA meeting. PROPOSAL FOR CAPITAL IMPROVEMENT PROGRAM ENGINEERING SERVICES Nagel explained one of the main parts of the PHA Plan is a Comprehensive Capital Improvement Plan, which hasn't been done for many years. At the Goals session in January, the need for a engineering inspection was discussed as the first step in reviewing the options for Parkview Villa. Staff contacted some engineering firms for bids, with two companies responding, Sierra Construction/RLK and TKDA. The bid from TKDA was $800 lower than Sierra. Staff recommended entering into the agreement with TKDA. MOTION by Nawrocki, second by Williams to approve the contract with TKDA for engineering services related to the completion of comprehensive, 20-year, Capital Improvement Plans for both Parkview Villa North and South in an amount not to exceed $6,700; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. All ayes. Motion Carried. MILLAR ELEVATOR, DAVIS-BACON PAYMENT Nagel indicated on October 16, 2001 the HRA Board approved a motion to make restitution to the five Millar Elevator employees that worked on the Parkview Villa Elevator Modernization in the amount of $6, 709. 90, to satisfy Davis-Bacon requirements. Recently, staff received notification from Millar Elevator that there was a wage increase on July 5, 2000. Therefore, the amount due comes out to about $400 more, for a total of $7,109.47. MOTION by Peterson, second by Williams, to authorize payment of $7,109.47 to the five, Millar Elevator Service Company employees, in the attached amounts to comply with Davis- Bacon requirements for the Parkview Villa Elevator Modernization Project, funded with CIAP dollars. Upon Vote: Peterson- Aye, Nawrocki- Nay, Szurek- Aye, Williams- Aye, Wyckoff- Aye. Motion Carried. Housing & Redevelopment Authority Minutes April 16, 2002 Page 4 of 4 ADMINISTRATIVE REPORTS PHAS SCORE Schumacher reported staff received the Public Housing Assessment Scores from HUD. In the year 2000 our overall PHAS Score was 88 and in 2002 it was 96. Kottsick and staff have been working very diligently to improve the programs and reporting systems at Parkview and should be commended for their efforts. ADJOURNMENT Chair, Szurek adjourned the meeting at 7:34 p.m. Respectfully submitted, Cheryl Bakken Recording Secretary H:XHRAMmutes 2002\4-16-2002 Parkview Villa Housing Complex 965 N.E. 40th Avenue, Columbia Heights, MN 55421 DATE: July 9, 2002 (763) 706-3800 Fax (763)788-3978 TO: Bob Streetar; Community Development Director Shirley Barnes; Chief Executive Officer; Crest View Corporation Commissioners; Columbia Heights HRA Board of Directors; Crest View FROM: Anita Kottsick, Housing Adminstrator June/July Management Report for Parkview Villa & 4607 Tyler PHYSICAL PLANT: Parkview Villa North is continuing to get small pinhole leaks in the copper water piping. Unfortunately, as I have previously mentioned these leaks are very costly to repair and very disruptive to the residents within the affected units. Staffwill continue to repair whenever possible and outside service will be called in when necessary. The consultants from TKDA have been informed of this issue and should have a recommendation for us in their capitol improvements plan. One of the sump pumps in the South garage is not working properly and will need to be replaced which was one of the 2002 objectives. Staff is still working on obtaining more bids to repair the sidewalk area by the middle entrance. I happy to report that we have not had any problems this summer with surges since the new surge protection was install. OCCUPANCY: NORTH BUILDING APT # VACANCY DATE 411 July 31 st SOUTH BUILDING APT # VACANCY DATE 324 July 31 st NAME Esther Linden NAME Yvonne Velez MOVE IN DATE Sept. 1st MOVE IN DATE Sept. 1st *I resident needed increased services, l resident deceased Waiting list totals are as follows: Parkview Villa North 23 CH Residents 18 Non-residents 4607 Tyler 3 CH Residents 6 Non-residents Parkview Villa South 26 CH Resident 13 Non residents MISC: For informational purposes the Parkview Villa calendar,and the Administrator's monthly update to residents is attached. Anita will be on vacation July 20th thru July 29th. William Jones Crest View Corporation Environmental Services Director will be handling any issues that arise. Equal Housing Opportunity Agency Owned by the City of Columbia Heights HRA Managed by Crest View Management Services (.(,.~, ~,.. ::3 -- :~ c: c: ~ E z T: E z T: E z ~ E , 0 0 "' e~ o C'q C~ CC) ,, ~ Z Z ..., ::::) ~0 c::O "' E E :~ m ~ E E mi:: ,m~ I:: o 0 (.) ® (..) ,., ,., ,', .,9o .9 ~ _.o ", , C) - Z ,- c cE.E c "' 0 '- ~ zE :z~= -- _ · ESS' ES'''~' ~ ~' ...j .~.._~,.,,~ ,.,~Eo. 1.~ E CXl E C~ E  ~ '" ¢,.) · .0' ' ..(,3 oo oo ," ..= ,z- ~. ~' ~ . ' , Ci .c: .~: ~ 'E .~. PARKVIEW VILLA UPDATE July 2002 Happy 4th of&dy to all!! , RESIDENT COUNCIL NEWS The next Resident Council meeting will be held on Monday, July 8th, at 7:00pm in Communiiy Room B. ALL RESIDENTS ARE WELCOME! HOUSING AND " REDEVELOPMENT AUTHORITY The next HRA meeting will be held Tuesday, July 16, 6:30pm in Community Room B immediately followed by the EDA meeting. The I-IRA will now have planned meetings on a quarterly ha, sis. Ail those interested are welcome to come. POTLUCK PICNIC There will be a Potluck on July 6 at Spm in Comm. Room A. Resident Council will provide hot dogs, hamburgers, buns, condiments ,beverages plates, and utensils. Residents who signed up also will bring a dish to share. This event required a deposit and a sign up last month so items could b~ ordered. Remember to check the bulletin board periodically to watch for sign-up times for future events. This event is for residents only, no ~uests olease! PETS Once again a reminder to relieve your pet ,far away from the building a~I' · clean up after your pet. It is not an excuse that your pet can't wait until you get away from the building. If that is the case then you should be taking it out mom often. Thanl~ 5,6u for your cooperation! FEEDING THE GEESE AND DUCKS DO not feed the ducks or geese near the building. This draws them up close and then they leave droppings on our sidewalks, which eventually gets tracked into the building. ANNUAL BAZAAR We're search, i.ng for volunteers to help with the various duties. If you are new or haven't helped in the past don't be afraid to ask questions. There are lots of people who are willing to help new preparing for the Bazaar and where help is needed dtiring the Bazaar. Money raised from the Bazaar is used throughout the year by the ReSident Council to fund many of the activities' that you see on your calendar.·The next meeting is scheduled for July 9~, at lpm in Community Room B. We're looking for help in the kitchen, donation of baked goods for the bake sale, crafts, ticket ·sales, etc. NEW FURNISHINGS When the task force last met we looked at several choices for new furniture in. the library and narrowed down the choices. I have asked the vendors for the prices on these items and once I receive the prices the task force will meet again to discuss them. POWER OUTAGES It's the time of year when we may experience power outages due to the weather. Also with the work being done this year on Central Ave., we may have an increase in power outages. So I wanted to remind everyone to be prepared with flashlights. Most times service is restored relatively quickly, but we should be prepared if it takes hours for the power company to restore service. Also I would ask that as residents if you suddenly experiences partial power in your apartment, check in the hallway. If the only part of the lights are on and the fire doors are closed with no alarms going offthat probably means the building is experiencing a power outage. During regular office hours please do not call the office immediately. Allow staff 15 minutes to call the power company, check the building, and page the maintenance coordinator. After that staff.will be able to answer your questions. PARKVIEW VILLA NORTH MEETING There will be a meeting July 8t~' at 5pm in Community B for Parkview Villa North residents regarding HUD's resident satisfaction survey. All who volunteers leam what needs to be done are able, please attend. ! COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: July 16, 2002 AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE NO: ..~ DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Approve 5-Year Capital Improvement BY: Mark Nagel BY: Plan for Parkview Villa DATE: July 5, 2002 BACKGROUND: One of the fundamental parts of the PHA Plan is the comprehensive Capital Improvements Plan (CIP). Parkview Villa North's CIP has not been reviewed by a professional engineer in over a decade, while Parkview Villa South has never had a CIP prepared since it was constructed. As a result, at the April 16, 2002 meeting, the Board of Directors approved a $6,700 contract with TKDA to prepare a 15-year CIP for both the North and South buildings. The HRA has until September 30, 2002 to spend $108,000 remaining from the Year-2000 Annual Plan. Given this deadline, staffhad TKDA focus on years 1 though 5 of the 15-year plan. This approach addresses the immediate building needs and results in the completion of the CIP portion of the Annual PHA Plan by August 2002, two months ahead of the October 2002 deadline. Mr. Dean Johnson of TKDA will be at the meeting to take the Board through the CIP plan and the related costs. Please note, the two highest priorities are to repair the roof connecting the North and South buildings and reroofthe north building. The approximate cost will be$165,000 that will be paid for out of PHA fimds from both the 2000 and 2001 program years, which have balances of$116,000 and $130,000. The roof on the north building is 27-years old roof and should be redone before making any interior improvements. The roof connecting the two buildings needs to be repaired because it is leaking. The plans and construction specifications for this combined project could be bid out before the September 30 deadline and resolved before winter. It is because of the deadline that TKDA needs Board authorization to move forward on the bids and construction specifications. Additional special meetings of the HRA may be needed to meet the deadline. RECOMMENDATION: Staffrecommends approval of the five-year CIP for Parkview Villa North and South and the authorization of TKDA to develop plans and construction specifications for the Parkview Villa North roofing projects. (Priorities one and two for the North building). RECOMMENDED MOTION: Move to approve the five-year CIP for Parkview Villa North and South and authorize TKDA to develop plans and construction specifications for the Parkview Villa North roofing projects, with the roofing improvements to be paid for using year 2000 and 2001 HUD Capital Fund Program funds. Attachments HRA ACTION: Parkview villa2002\PW CIP PARKVIEW V COLUMBIA CAPITAL PLAN Date: July 10, 2002 Comm. No. 12574-01 TKDA TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED ENGINEERS · ARCHITECTS · PLANNERS 1500 PIPER JAFFRAY PLAZA 444 CEDAR STREET SAINT PAUL, MINNESOTA 55101-2140 PHONE: 651/292-4400 FAX: 651/292-0083 TKDA ENGINEERS · ARCHITECTS · PLANNERS TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED 1500 PIPER JAFFRAY PLAZA 444 CEDAR STREET SAINT PAUl.., MINNESOTA 55101-2140 PHONE: 651/292-4400 FAX: 651/292-0083 July 10, 2002 Columbia Heights Housing and Redevelopment Authority 590 40th Avenue NE Columbia Heights, Minnesota 55421 Re: Parkview Villas Complex 15-Year Capital Improvement Plan TKDA Comm. No. 12574-01 Dear Board Members: Submitted herewith is the 15-Year Capital Improvement Plan for the Parkview Villas complex in Columbia Heights, Minnesota. The 15-Year Capital Improvement program totals $1,176,000 for the North Building (high rise totals) and $162,000 for the South Building. The 15-Year Capital Improvement Plan is devoted to facility modifications and repair projects. Overview: The Parkview Villas complex is comprised of two connected buildings. The original building referred to as the North High Rise was constructed in approximately 1975. The South Building addition houses seniors and was constructed in approximately 1991. The North Building consists of 101 apartment units plus one caretaker unit. Six units are ADA accessible. The South Building consists of 45 units for seniors, four of which are ADA accessible. The findings in this report were achieved through a series of on-site visits and observations and through interviews with Parkview Villas staff and administration. The work is separated between the North (high rise) and the South Building addition. Projects given the highest priority were those which were causing physical damage to the building. This includes internal water piping leaks, window leaks, and sealants. An Equal Opportunity Employer Columbia Heights Housing and Redevelopment Authority July 10, 2002 Page 2 The 15-Year Capital Improvement Plan consists of the following. Prioritized needed physical improvement or repairs, Allocations over a 15-year plan, Individual general descriptions of work categories, location, purpose, and probable cost estimate. Respectfully submitted, Timothy Franze~ TIF/mas Enclosure COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HR&) Meeting of: July 16, 2002 AGENDA SECTION: ORIGINATING EXECUTIVE NO: .~ DEPARTMENT: I-IRA DIRECTOR APPROVAL ITEM: Resolution 2002-05, a Resolution BY: Anita Kottsick BY: Approving the Calculation of Performance DATE: July 12, 2002 Funding System Operating Subsidy BACKGROUND: A Board Resolution is required on an annual basis for approval of the Calculation of Performance Funding System Operating Subsidy, HUD Form 52574 and 52723. Attached is HRA Resolution 2002-05, along with the related form to be submitted to HUD for compliance purposes. RECOMMENDED MOTION: Move to Approve the Resolution 2002-05, being a Resolution of the Columbia Heights Housing & Redevelopment Authority confirming approval of the Calculation of Performance Funding System Operating Subsidy for 2002; and furthermore, to direct the Executive Director to forward same to the U.S. Department of Housing and Urban Development. Attachments HRA ACTION: h:\HRA consent Form2002~Approval of Rcs.2002-05 HRA RESOLUTION 2002-05 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY CONFIRMING APPROVAL OF CALCULATION OF PERFORMANCE FUNDING SYSTEM OPERATING SUBSIDY FOR 2002. WHEREAS, The Department of the HOusing and Urban Development has requested that Public Housing Agencies submit the calculation of Performance Funding System operating Subsidy for 2002 with attachments; and WHEREAS, such Certification also requires the formal approval of the Board of Commissioners; NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that the attached Calculation of Performance Funding System Operating Subsidy for 2002 and the necessary attachments are hereby approved. ADOPTED THIS day of ,2002. MOTION BY: SECONDED BY: AYES: NAYS: Robert Ruettimann, President Attest by: Walter R. Fehst, Executive Director PHA/IHA Board Resolution Approving Operating Budget or Calculation of Performance Funding System Operating Subsidy U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB Approval No. 2577-0026 (Exp. 6/30/2001) Public reporting burden for this collection of information is estimated to average 15 minutes per response, Including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless that collecton displays a valid OMB control number. This information is required by Section 6(c)(4) of the U.S. Housing Act of 1937. The information is the operaUng budget for the Iow-income housing program and provides a summary of proposed/budgeted receipts and expenditures, approval of budgeted receipts and expenditures, and justification of certain specified amounts. HUD reviews the information todetermineif theoperatlng plan adopted bythe PHA and the amounts ara reasonable andthatthePHAisin compliance with procedures prescribed by HUD. Responses are required to obtain benefits. This information does not lend itself to confldentlalib/. Acting on behalf of the Board of Commissioners of the below-named Public Housing Agency (PHA)flndian Housing Authority (IHA), as its Chairman, I make the following certifications and agreements to the Department of Housing and Urban Development (HUD) regarding the Board's approval of (check one or more as applicable): --] Operating Budget Submitted on: F--] Operating Budget Revision Submitted on: Calculation of Performance Funding System Submitted on: Revised Calculation of Performance Funding System Submitted on: (date) I certify on behalf of the: (PHPJIHA Name) Co!ubi~_ Heights HR~ that: 1. All regulatory and statutory requirements have been met; 2. The PHA has sufficient operating reserves to meet the working capital needs of its developments; 3. Proposed budget expenditures are necessary in the efficient and economical operation of the housing for the purpose of serving Iow-income residents; 4. The budget indicates a source of funds adequate to cover all proposed expenditures; 5. The calculation of eligibility for Federal funding is in accordance with the provisions of the regulations; All proposed rental charges and expenditures will be consistent with provisions of law; 7. The ?HA~HA will comply with the wage rate requirements under 24 CFR 965.110(e) and (f) or 24 CFR 905.120(c) and (d); The PHA/[HA will comply with the requirements for access to records and audits under 24 CFR 968.110(i) or 24 CFR 905.120(g); and 9. The PHA/IHA will comply with the requirements for the reexamination of family income and composition under 24 CFR 960.209, 990.115 and 905.315. I hereby certify that all the information stated within, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties, ( 18 U.S.C, 1001,1010,1012; 31 U.S.C. 3729, 3802) Board Chairman's Name (type) Signature Date Walter R. Fehst, Executive Director Previous edition is obsolete form HUD-52574 (10195) ref, Handbook 7575.1 Operating Fund Calculation of Operating Subsidy PHA-Owned Rental Housin~l U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB Approval No, 2577-0029 (exp. 10/31/2004) Section 1 a) Name and Address of Public Housing Agency Columbia Heights HRA 590 40a Ave. NE Columbia Hei(jhts, MN 55421 d) No. of HA Units le) Unit Months IAvailabie (UMAs) 100 11,200 I  b) Budget Submission to HUD required [] Yes [] No ~--- [] Odginal [] Revision No. Line No. Section 2 Requested by PHA HUD Modifications Description (PUM) (PUM) Part A. Allowable Expenses and Additions 01 Previous allowable expense level (Part A, Line 08 of form HUD-52723 for previous 240.77 year) 02 Part A, Line 01 multiplied by .005 1.20 03 Delta from form HUD-52720-B, if applicable (see instructions) n/a 04 'Requested" year units from latest form HUD-52720-A (see I 101 instructions)~ ...... .... 05 Add-ons to allowable expense level from previous fiscal year (see instructions) 0.00 06 Total of Part A, Unes 01,02, 03 and 05 241.97 07 Inflation factor 1.022 08 Revised allowable expense level (AEL) (Part A, Line 06 times Line 07) 247.30 09 Transition Funding 0.00 10 Increase to AEL 0.00 11 Allowable utilities expense level from form HUD-52722-A 60.52' 12 Actual PUM cost of Independent Audit (IA) (Through FYE ) 0.00 13 Costs attributable to deprogrammed units 0.00 14 Total Allowable Expenses and Additions (Sum of Part A. Lines 08 thru 13) 307.821 Part B. Dwelling Rental Income 01 Total rent-roll (as of 12/1/2001) $ 22,579 ~> %~~~ ~ ~ 02 Number of occupied units as of rent roll date 100 ~, ~ '~~j 03 Average monthly dwelling rental charge per unit for current 225.79 i ~.~' ~,~, ' " budget year (Part B, Line 01 + Line 02) ~;~ ~ ~.~~ 04 Average monthly dwelling rental charge per unit for priOrbudget year 230'791 !}i!~ :'~ i!~ i!i ii 05 Average monthly dwelling rental charge per unit for budget 213.24 year 2 years ago , ," ~!i?" ~ ~ ~, 06 Three-year average monthly dwelling rental charge per unit 223,33 ([Part B, Line 03+Line 04+Line 05]+ 3) ~ ~:~ ?~i~ ~ ~~;....; 07 50/50 Income split ([Part B, Line 03 + Line 06] + 2) 224.56 ~ · ~ ~'~:'~: 08 Average monthly dwelling rental charge per unit (lesser of Part B, Line 03 or Line 07) 224,56I 09 Rental income adjustment factor 1.0301 1. 10 Projected average monthly dwelling rental charge per unit (Part B, Line 08 times Line 231.301 O9) I 11 Projected occupancy percentage from form HUD-52728 97% % 12 LinePr°jectedl 1) average monthly dwelling rental in'come per unit (Part B, Line 10 times 224.36 Part C. Non-dwelling Income 01 Other income - 4.20 02 Total operating receipts (Part B, Line 12 plus Part C, Line 01) 228.56 03 PUM deficit or (Income) (Part A, Line14 minus Part C, Line 02) 79.26 ~.~. :~':'~.~; ~;~' ::;~ ~'?~.'~' ~' "~;!:~, ~"~ :, ~~ Requested by PHA HUD Modifications ~hole dollars) ~hole dollam) 04 I Deficit or (Income) before add.ns (Pa~ C, Line 03 times Section 1, e) 95112 Previous edition is obsolete for PHA Fiscal Years Page 1 form HUD-52723 (1/2001) beginning 1/1/2001 and thereafter Line No. I Description 01, 03 04 05 Part D. Add-ons for changes in Federal law or regulation and other eligibility FICA co.bibutions Unemployment compensation 07 08 09 10 11 12 Family Self Sufficiency Pro,ram Energy Add-On for loan arnoF,;-ation Unit reconfiguration Non-dwelling units approved for subsidy Long-te~ vacant units Phase Down for Demolitions Units Eligible for Resident Pa~iclpafion: Occupied Units (Par[. B, Une 02) Employee Units Police Units Total Units Eligible for Resident Participation (Sum of Part D, Lines 09 thru 11) 13 Funding for Resident Participation (Part D, Une 12 x $25) 14 Other approved funding, not listed (Specify in Section 3) ,,,15 Total add-ons (sum of Part D, Lines 01,02, 03, 04, 05, 06, 07, 08, 13 and 14) Part E. Calculation of Operating Subsidy Eligibility Before Adjustments Requested by PHA I HUD Modifications (Whole Dollars) (Whole Dollars) 2525 "01 Deficit or (Income)'before ~djustmer~ts (T~tal ol Part C, I-i~-~)~4"~'p'-art D, Line 15) 97,637 02 Actual cos[ of Independent, Audit (IA) 1,336 03 Operating subsidy eligibility before adjustments (greater of Part E, Line 01 or Line 97637 02) (If less than zero, enter zero (0)) ation of Opera6ng Subsidy Approvable for Subject Fiscal Year (Note: Do not revise after the end of th~ sub 01 Utility Adjusiment r Pdor ears 1,445 02 Additional subject fiscal year operating subsidy eligibility (specify) 03 Unfunded eligibility in pdor fiscal years to be obligated in subject fiscal year 04 HUD discretiona~ adjustments 05 Other (specify) 06 Other (specify) .07 Unfunded portion due to proration ( ) ( ) 08 Net adju~[ments to operating subsidy (total of Part F. Lines 01 thru 07) 1,445 09 Operating subsidy approvable for subject fiscal year (total of Part E, Line 03 and 99,082 ,,, Part F, Line 08) Only (Note: Do not revise after the end of the subiect FY) 10 Amount'o~ operating subsidy approvable for subject fiscal yea~r not funded 11 yearAm°unt of funds obligated in excess of operating subsidy approvable for subject fiscal 12 Funds obligated in subject fiscal year (sum of Part F, Unes 09 thru 11) AppropdationMUSt be the samesymbol(s):as line 690 of the Operating Budget, form HUD-52564, for the subject ~iscal year) Memorandum of Amounts Due HUD, Including Amounts on ReF ment Schedules 01 Total a~-,ount due in previous fiscal year (Part G, Line 04 of form HUD-52723 for previous fiscal year) 02 Total amount to be collected in subject fiscal year (Identify individual amounts under ( ) ( Section 3) 03 Total additional amount due HUD (include any amount entered on Part F, Line 11) (Identify individual amounts under Section 3) 04 Total amount due HUD to be collected in future fiscal year(s) (Total of Part G, Lines 01 thru 031 (Identif~ individual amounts under Section 31 Previous edition is obsolete for PHA Fiscal Years Page 2 form HUD-52723 (1/2001) beginning 1/112001 and thereafter Line I No. Description Part H. Calculation of Adjustments for Subject Fiscal Year .This,part is to be completed only after the subject fiscal year has ended Indicate the types of adjustments that have been reflected on this form: I'-I Utility Adjustment [] HUD discretionary adjustment (Specify under Section 3) of Part Er Line 01 and Part Hr Line 02) Operating subsidy eligibility after year-end adjustments (greater of Part E, Line 02 or Part E, Une 03 of latest form HUD-52723 approved during subject FY not use Part E, Une 03 of this revision) for subject fiscal year (Part H, Line 04 minus Part H, Line 05) as Part H, Line 02) Total HUD discretionary adjustments (Part H, Line 06 minus Line 07) Unfunded portion of utility adjustment due to proration Unfunded portion of HUD discretionary adjustment due to proration Prorated utility adjustment (Part H, Line 07 plus Line 09) Prorated HUD discrefionar~ adjustment (Part H, Line 08 plus Line 10) Section 3 Requested by PHA I HUD Modifications (Whole Dollars) (Whole Dollars) Remarks (provide part and line numbers) I hereby certify that all thc information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Waming: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729. 3802) Signature of Authorized HA Representative & Date: X Ignature of Authorized Field Office Representative & Date: Previous edition is obsolete for PHA Fiscal Years Page 3 form HUD-52723 (1/2001) beginning 1/1/2001 and thereafter HRA UPDATE JULY, 2002 (through July 1st) BY: MARK NAGEL, HOUSING ASSISTANT 1. The Bush Administration FY 2003 Budget Proposal, which begins in October 2002, shows a 15%, or $415 million, cut in capital funding for Public Housing Authorities. If approved, then the Columbia Heights HRA would likely see a similar drop from $128,506 this year to $109,230 in FY 2003. Given the identified capital needs for Parkview Villa in the future, this would not be good news for the HRA. 2. One line-item in the Operating Budget the HRA will need to be concerned with in the FY 2003 Budget is fast-rising insurance premiums. Due to 9/11, insurance premium costs are up 50% with some increases topping 500% for public housing buildings. I understand from insurance agents that it may be a couple of years before the market settles down. 3. On Tuesday, April 16th, I met with Norb Kowalczyk of HUD and I met on the Capital Budget submittals for FY 2000, FY 2001, and FY 2002. Essentially, all of the CIP funds for 2000 must be obligated by 9/30/02 (about $116,000), for 2001 by 12/31/02 (about $130,000), and 2002 by 12/31/03 (about $128,000). I was able to get the dead - lines for obligation of these funds moved back by 3 months, so that the HRA could use the results of the TKDA CIP Study. I also picked up a lot of information that will be useful in constructing the FY 2003 Budget due at the end of October. The FY 2002 PHA Budget was revised and resubmitted to HUD, based on the meeting, for approval on Friday, M.at~17th. No word on final approval yet. 4. On Wednesday, June 5 , Crest View held an Open House to thank City staff for all of their help over the last year. Crest View adds a lot to Columbia Heights with the services that they provide seniors and their staff, particularly Shirley Barnes, Anita Kottsick, and Bill Gault, are great to work with at Parkview Villa. 5. There is only about three months left to approve CIP project(s) for Parkview Villa North, or the 2000 CFP allocation will be returned to HUD. It is key to accept the CIP authored by TKDA at the July meeting to remain on schedule - even then, it will likely take a couple of special meetings to make sure the approximately $107,000 is bid for a project(s). IN HONOR OF THE WORK THAT IS DONE EVERY DAY BY THE PEOPLE WHO WORK WITH THE CITY~F~ COLUMBIA HEIGHTS AND ANO~ COUNTY. Please join us for an Appreciation Picnic Open House held in your honor on June 5, 2002 from 2:00 to 4:00 p.m. on the fire lane in back of the Crest View Community Campus. We greatly appreciate your involvement with Crest View and want to take this opportunity to say "THANK YOU" for all that you do for Crest View and the people we serve.