HomeMy WebLinkAboutFebruary 19, 2002CITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
Visit Our Website at: www. ci. columbia-heights, mn.us
HRA Commissioners:
Marlaine Szurek
Dennis Ecktund
Julienne Wyckoff
Bobby Williams
Gary L. Peterson
Bruce Nawrocki
HOUSING & REDEVELOPMENT AUTHORITY
February 19, 2002
The following is the Agenda for the regular meeting of the Columbia Heights Housing &
Redevelopment Authority (HRA) to be held at 6:30 PM on Tuesday, February 19, 2002, in the
Parkview Villa Community Room B, 965 40th Avenue N.E., Columbia Heights, Minnesota.
The HRA does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its
services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to
participate in all HRA services, programs, and activities. Auxiliary aids for handicapped persons are available upon
request when the request is made at least 96 hours in advance. Please call the HRA Secretary at 706-3670 to make
arrangements (TDD/706-3676 for deaf or hearin~ impaired only). _
CALL TO ORDER/ROLL CALL
PLEDGE OF ALLEGIANCE
CONSENT AGENDA
A. Approval of Minutes.
1. The Meeting of January 15, 2002.
MOTION: Move to approve the minutes from January 15, 2002, regular meeting as
presented in writing.
REPORT OF MANAGEMENT COMPANY- Anita Kottsick, Housing Administrator
CITIZEN FORUM.(At this time, citizens have an opportunity to discuss with the HRA items not
on the regular agenda. The citizen is requested to limit their comments to five minutes. Please
note, the public may address the HRA regarding specific agenda items at the time the item is being
discussed.)
ITEMS FOR CONSIDERATION
1. Adopt Resolution 2002-03, Amending and Restating the Bylaws- Randy Schumacher.
MOTION: Move to Adopt Resolution 2002-03, a Resolution to Amend and Restate the
Bylaws of the Housing and Redevelopment Authority (HRA) of Columbia Heights,
Minnesota.
2. Analysis of 4607 Tyler Street- Mark Nagel.
3. Approve Proposal for Lawn Treatment at Parkview Villa and 4607 Tyler- Anita
Kottsick.
MOTION: Move to Approve the Contract for Lawn Treatment to TruGreen ChemLawn;
and furthermore, to authorize the Chair and Executive Director to enter into an agreement
for the same.
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
4. Approve Proposal for Surge Protectors for Parkview Villa- Anita Kottsick.
MOTION: Move to the Proposal Plan 2 from Ben Franklin Electric for Surge
Protection, with funding as listed above from the HUD Capital Fund, Parkview Villa
North and South Operating Budget; and furthermore, to authorize the Chair and
Executive Director to enter into an agreement for the same.
5. Adopt Resolution 2002-04, Confirming Approval of the PHAS Management
Operations Certification- Anita Kottsick
MOTION: Move to adopt Resolution 2002-04, Being a Resolution of the Columbia
Heights Housing and Redevelopment Authority confirming approval of the Public
Housing Assessment System (PHAS) Management Operations Certification; and
furthermore, to direct the Executive Director to forward same to the U.S. Department of
Housing and Urban Development.
ADMINISTRATIVE REPORTS
Acting Deputy Executive Director- Randy Schumacher.
1) Parkview Villa Management Contract Renewal
Executive Director-Walt Fehst.
OTHER BUSINESS
1) HRA Update
ADJOURNMENT
Cheryl Bakken, Acting Secretary
H:\HRA A~enda2002\2-19-2002
HOUSING & REDEVELOPMENT AUTHORITY
REGULAR MEETING MINUTES OF JANUARY 15, 2002
CALL TO ORDER - The Regular Meeting of the Columbia Heights Housing &
Redevelopment Authority (HRA) was called to order by Walt Fehst, Executive Director at 6:36
p.m., Tuesday, January 15, 2002, in the Parkview Villa Community Room B, 965 40® Avenue
NE, Columbia Heights, Minnesota.
ROLL CALL
Commission Members Present:
Commission Members Absent:
StaffPresent:
Marlaine Szurek, Gary Peterson, Julienne Wyckoff, Bruce
Nawrocki, and Dennis Ecklund
Bobby Williams
Walt Fehst, Executive Director
Randy Schumacher, Acting Deputy Exec. Director
Anita Kottsick, Parkview Villa Housing Administrator
Cheryl Bakken, Community Development Secretary
Oath of Office
The Oath of Office was administered by Fehst to Dennis Ecklund Jr., a Parkview Villa resident.
Election of Officers
Fehst conducted the Election of Officers. After the election proceedings were held there was a
unanimous vote to accept the following officers for the year 2002:
Chairman:
Vice Chair:
Sec./Treas.
Marlaine Szurek
Dennis Ecklund Jr.
Gary Peterson
Approval of Minutes for Meeting on November 20, 2001
MOTION by Nawrocki, second by Peterson, to adopt the minutes of November 20, 2001,
regular meeting as presented in writing. All ayes. Motion Carried.
PUBLIC HEARING
Ado~oting Resolution 2002-01, Approving the 2002 PHA Plan
Schumacher indicated staff prepared the Draft 2002 Public Housing Agency Plan and has
submitted it to Board members, Parkview Villa residents, Anoka County, the Library, and
published the Public Hearing Notice for the required 45-day review. The documents include a
mission statement, goals and objectives of the agency, an executive summary, statements of needs
and resources, and numerous policies like the One Strike, Tracking Crime and other policies that
staff developed last year to meet HUD requirements. Schumacher also recommended the Board
schedule a time with Kottsick to see the new HUD software that was installed in 2001for
transmitting the required documents and recommended adoption of Resolution 2002-01
approving the Plan.
Motion by Peterson, second by Nawrocki, to waive the reading of Resolution 2002-01, there
being ample copies available to the public. All ayes. Motion Carried.
Housing and Redevelopment Authority (HRA)
January 15, 2002
Page 2 of 3
Motion by Peterson, second by Wyckoff, Adopting Resolution 2002-01 of the Columbia Heights
Housing and Redevelopment Authority (HRA) confirming approval of the Public Housing
Agency Certifications of Compliance with the PHA Plans and related regulations, and direct its
submittal to HUD. All ayes. Motion Carried.
Nawrocki questioned why Dakota County approved the plan and what does CFP stand for in the
plan. Schumacher clarified that the Plan is submitted to Anoka County for compliance with their
Comprehensive Plan, which is also in compliance with the Dakota County Comprehensive Plan
and that CFP stands for Capital Fund Program, which used to be called CIAP. The name was
changed in 2001.
Szurek asked where the figures of $25, O00 for cabinets and $1 O, O00 for appliances came from,
as they have not had a Capital Improvement Committee Meeting to discuss this. Schumacher
indicated the figures came from Mark Nagel and are only an approximate amount to be used as
the bidding process would have to be used for any of these items over $2,000 to comply with the
Davis Bacon Act.
Szurek then, opened the Public Hearing.
Kottsick indicated that under Attachment D, the officers should be changed to President, William
Cross; Vice President, Dennis Ecklund Jr; Treasurer, Jackie Ovshak; and Secretary, Leo
Mullenmaster. The resident council elections were held last night. Staff will make the change to
the Plan.
NawrocM indicated under the Executive Summary, 2-B, there isn't a dollar amount listed and
under Attachment C the term of the Parkview Villa resident Board member should be changed to
January 1, 2007 in two places under that section. Schumacher indicated that under 2-B, the
amount should be the $128,506 and the term of office will be changed also.
ITEMS FOR CONSIDERATION
Resolution 2002-02, Accepting Transfer of Certain Projects and Programs from the
Economic Development Authori~l Approving the Purchase of Services Agreement.
Schumacher indicated at the February 2001 EDA Board meeting, there was a discussion to
consider the direction and priorities of the HRA and EDA. Then, on October 22, 2001, City
Council approved the second reading of Ordinance 1442, determining the City's overall housing
and redevelopment objectives will be best served if certain housing powers are allocated to the
HRA, and redevelopment and economic development powers are allocated to the EDA. The EDA
adopted Resolution 2001-18 in November of 2001 transferring control~ authority and operation
of all housing programs and projects from the EDA to the HRA. At this time, staff is
recommending the HRA adopt Resolution 2002-02 accepting authority and operation of Housing
programs in Columbia Heights and approving the Purchase of Services Agreement.
Motion by Peterson, second by Wyckoff, to waive the reading of Resolution 2002-02, there
being ample copies available to the public. All ayes. Motion Carried.
Housing and Redevelopment Authority (HRA)
January 15, 2002
Page 3 of 3
Motion by Peterson, second by Wyckoff, to Adopt Resolution 2002-02, a Resolution accepting
transfer of certain projects and programs from the Columbia Heights Economic Development
Authority; approving the Purchase of Services Agreement.
Nawrocki questioned on Page 4, the use of office space. Schumacher indicated that the
Purchase of Services Agreement is a form that was used between the City and the HRA many
years ago when the HRA ran as its own company.
Motion by Nawrocki to add the amount of zero dollars under page 4, section C. Motion Died
for a lack of second.
Szurek asked if there is any information as to what amount was used years ago. Schumacher
stated that he was not aware of any dollar figure. Over the past few years, staff hours spent on
the HRA has been charged to the EDA funds and the HRA Budgeted Levy amount has been
transferred over to the EDA.
Robert Ruettimann suggested changing the wording to read all personnel, time, equipment, etc.
will be assessed at a City rate.
Upon Vote of the original motion: Wyckoff- Aye, Peterson- Aye, Nawrocki- Nay, Szurek-
Aye, Ecklund- Abstained. Motion Carried.
Nawrocki stated he is opposed to the separation of the HRA and EDA.
Szurek asked if there will be a separation in the meeting date and times for the HRA and EDA.
Schumacher indicated that Steve Bubul, Kennedy and Graven, is working on a draft of the
Bylaws for both Commissions and they will be sent out to the Board members prior to the
meeting next month for review. At this point, both commissions are working under the old
bylaws.
ADJOURNMENT
The Chair, Marlaine Szurek, closed the meeting at 7:08 p.m.
Respectfully submitted,
Cheryl Bakken
Recording Secretary
H:~-IRAMinutes2002\ 1-15-2002
Parkview Villa
Housing' Complex
965 N.E. 40th Avenue, Columbia Heights, MN 55421
FEB ] 5
(763) ?06-3800 Fax (763)'788.3:
DATE: FEBRUARY 14, 2002.
TO:
RANDY SCHUMACHER, ACTING COMMUNITY DEV. DIRECTOR
SHIRLEY BARNES, CHIEF EXECUTIVE OFFICER; CREST VIEW
COMMISSIONERS; COLUMBIA HEIGHTS HRA
BOARD OF DIRECTORS; CREST VIEW
FROM: ANITA KOTTSICK, HOUSING ADMINISTRATOR
RE: JANUARY/FEBRUARY MANAGEMENT REPORT FOR PARKVIEW VILLA &
4607 TYLER
PHYSICAL PLANT:
A north apartment heating system required a new vibration valve due to a leak. While
repairing, the valves would not hold which required the system to be drained below the
fourth floor, then refill Iccp, bleed air from expansion tank, and bring boilers back up .to
appropriate temperature. Two apartments had to have their heating bled to release air to
bring them up to full heating.
Three apartments in the south building had heating zone valves replaced. In a related
matter staff has been working for a long period of time to find the cause of a loud noise that
residents have been reporting. Outside service has been brought in to aid in finding the
source of this noise. Several times staff thought they had solved the problem only to have
a report a few days later that the noise was back. Staff believes they have found the
source of the noise in one apartment and will repair on February 18.
Parkview Villa North had a HUD physical inspection on February 14th. The inspection
included 21 apartments, all storage areas, all mechanical areas, and all common areas.
As soon as I receive a report of findings I will share it with the board. Most items within the
apartments were small items which can easily be fixed such as a cracked outlet, a dripping
faucet, a door that did not latch properly, a missing sink stopper. It was a very thorough
inspection. There were 3 Health and Safety Hazards found that we were required to
correct within 24 hours. The first was a missing cover off an electrical box in an air
exchange room, the second was a cover plate missing on the inside of a timer box, and
the third was a missing outlet cover in the trash room. Corrections were made and a
signed CERTIFICATION OF REPAIRS FOR EXIGENT HEALTH AND FIRE SAFETY
HAZARDS was faxed to the HUD local field office that same day per instructions.
Owned by the EDA of the City ol Columbia Heights Equal Housing Opportunity Agency 1
Managed by Crest View Management Services
OCCUPANCY:
NORTH BUILDING:
APT # VACANCY DATE
712 1/31/02
SOUTH BUILDING:
APT# VACANCY DATE
NAME
Violet Tabb
NAME
MOVE-IN DATE
3/1/02
MOVE-IN DATE
I resident in need of increased services,
Waiting list totals are as follows:
Parkview Villa North
30 CH Residents
31 Non-residents
4607 Tyler
3 CH Residents
6 Non-residents
Parkview Villa South
34 CH Residents
10Non-residents
MISC:
For informational purposes the Parkview Villa calendar is attached.
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
Meeting of: February 19, 2002
AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE
NO: ,[ DEPARTMENT: HRA DIRECTOR
APPROVAL
ITEM: Adopt Resolution 2002-03, a Resolution BY: Randy Schumacher BY:
to Amend and Restate the Bylaws of the DATE: February 11, 2002
BACKGROUND: The EDA adopted Resolution 2001-18 on November 20, 2001, transferring the
control, authority and operation of all housing programs and projects from the Columbia Heights EDA
to the HRA, as well as all real property and contracts. It was determined at the January, 2002 Board
meeting that the HRA Bylaws needed to be revised to meet the current status of the authority.
Therefore, the Board adopted Resolution 2002-02 accepting the authority and operation of Housing
Programs in Columbia Heights, approved the Purchase of Services Agreement and authorized staff to
consult Steve Bubul, Kennedy and Graven, Chartered, to amend and restate the Bylaws, which staff has
provided for Board approval.
RECOMMENDATION: Staff recommends Board adoption of Resolution 2002-03, amending and
restating the Bylaws of the Housing and Redevelopment Authority (HRA) of Columbia Heights,
Minnesota.
RECOMMENDED MOTION: Move to Adopt Resolution 2002-03, a Resolution to Amend and
Restate the Bylaws of the Housing and Redevelopment Authority (HRA) of Columbia Heights,
Minnesota.
HRA ACTION:
HRA consent Form2002\Res.2002-03 }{PA Bylaws
RESOLUTION 2002-03
RESOLUTION TO AMEND AND RESTATE THE BY-LAWS OF THE HOUSING AND
REDEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS, MINNESOTA.
WHEREAS, the Bylaws of the Housing and Redevelopment Authority (Aufl
dated February 12, 1991 and amended February 14, 1995, are in need of revision due
transfer of certain projects and programs from the Columbia Heights Economic Dew
Authority per Resolution 2002-02 signed January 15, 2002.
WHEREAS, the proposed changes to the Bylaws have been reviewed by the
Commissioners and Staff and found satisfactory;
THEREFORE BE IT RESOLVED that the revised Bylaws of the Housing
Redevelopment Authority of Columbia Heights, Minnesota were adopted as written.
Passed this day of ,2002.
Marlaine Szurek, Chair
Cheryl Bakken, Secretary
H:LResolutions2002\HRA2002-03
ority),
to the
[opment
Authority
md
AMENDED AND RESTATED
BYLAWS OF THE HOUSING AND REDEVELOPMENT AUTHORITY
OF COLUMBIA HEIGHTS, MINNESOTA
FEBRUARY ., 2002
Section 1.
Section 2.
Section 3.
Section 4.
Section 1.
Section 2.
ARTICLE I
THE AUTHORITY
Name of Authority. The name of the Authority shall be the "Housing and
Redevelopment Authority of Columbia Heights, Minnesota."
Seal of Authori _ty. The seal of the Authority shall be in the form of a circle and shall
bear the name of the Authority and the year of its organization.
Office of the AuthoriW; Place of Meeting. The office of the Authority shall be at such
place in the City of Columbia Heights, Minnesota as the Authority may from time to
time determine by resolution. Regular and special meetings of the Board of
Commissioners shall be open to the public and shall be held at such place in the City
as the Authority may fi.om time to time determine by resolution.
Powers of the Authority. The Authority, by and in its corporate name, shall have and
exercise all powers, functions rights and privileges pursuant to City Ordinance No.
1442 (Allocation Ordinance), and such portion of the powers described in Minnesota
Statutes 469.001 to 469.047 as are allocated to the Authority under the Allocation
Ordinance.
ARTICLE II
COMMISSIONERS
Authori _ty. The business and affairs of the Authority shall be managed by or under the
authority of the Board of Commissioners, except as otherwise permitted by statute.
Number, Qualification and Term of Office. There shall be six Commissioners
appointed by the Mayor of Columbia Heights and approved by the City Council. All
Commissioners must be at least 18 years of age and must reside in the City of
Columbia Heights. At least one Commissioner shall be a member of the Columbia
Heights City Council. In accordance with Minnesota Statutes, Section 469.003,
subdivision 5, at least one Commissioner shall be a "resident board member" as
defined in Code of Federal Regulations, title 24, part 974 (HUD Regulations). Any
Commissioner who is a City Council member shall serve a term equal to the
Commissioner's City Council term. All other Commissioners shall serve a term of
five years.
SJB-208489vl
CL162-22
Section 3.
Section 4.
Section 1.
Section 2.
Section 3.
Section 4.
Section 5.
Section 6.
Section 7.
Vacancies. Vacancies on the Board of Commissioners occurring by reason of death,
resignation, removal or disqualification shall be filled for the unexpired term by the
Mayor in accordance with the procedures and criteria set forth in Article II, Section 2.
Removal. For inefficiency or neglect of duty, or misconduct in office, a
Commissioner may be removed from office by the City Council in accordance with
Minnesota Statutes, Section 469.010.
ARTICLE IH
OFFICERS
Officers. The officers of the Authority shall be elected from among the
Commissioners and shall consist of a Chair, Vice-Chair, and a Secretary-Treasurer. A
Commissioner shall not hold more than one of the above named offices at the same
time.
Chair. The Chair shall preside at all meetings of the Board of Commissioners if
present. Except as otherwise authorized by resolution of the Board of Commissioners,
the Chair shall sign all contracts, deeds and other instruments made by the Authority.
At each meeting the Chair shall submit such recommendations and information as
considered proper concerning the business, affairs and policies of the Authority.
Vice Chair. The Vice-Chair shall perform the duties of the Chair in the absence or
incapacity of the Chair; and in case of resignation or death of the Chair, the Vice-Chair
shall perform such duties as are imposed on the Chair until such time as the Board of
Commissioners shall select a new Chair.
Secretary-Treasurer. The Secretary-Treasurer shall perform the duties of the office of
Secretary-Treasurer and shall preside at all meetings of the Board of Commissioners in
the absence of the Chair and Vice-Chair. The Secretary-Treasurer may delegate the
responsibility for recording the Minutes of the Board of Commissioner meetings to the
Executive Director or to the Authority Office Secretary as is determined appropriate
by the Secretary-Treasurer.
Execution of Instruments. All deeds, contracts, promissory notes, bonds and
instruments of every kind, authorized by the Board of Commissioners shall be signed
by the Chair on behalf of the Authority as well as the Executive Director, and shall be
executed in the name of the Authority.
Additional Duties. The Officers of the Authority shall perform such other duties and
functions as may from time to time be required by the Authority, or the By-Laws or
rules and regulations of the Authority.
Election or Appointment. The Chair, Vice-Chair, Secretary-Treasurer shall be elected
annually from among the Commissioners of the Authority, and shall hold office for
one year or until their successors are elected and qualified.
SJB-208489vl 2
CL162-22
Section 8.
Vacancies. Should the office of Chair, Vice-Chair, or Secretary-Treasurer become
vacant, the Board of Commissioners shall elect a successor fi:om its members at the
next regular meeting, and such election shall be for the tmexpired term of said office.
ARTICLE IV
EXECUTIVE DIRECTOR
The Columbia Heights City Manager is the Executive Director of the Authority. The Executive
Director shall have general supervision over the administration of the Authority's business and
affairs, subject to the direction of the Board of Commissioners. As assistant to the Secretary, the
Executive Director shall insure that proper records of the Authority are maintained. The Executive
Director (or his designee) shall act as Secretary of the meeting of the Board of Commissioners and
shall keep a record of the proceedings in a journal of proceedings to be kept for such purposes (the
Minutes of the proceedings are to be signed by the recorder plus the Authority Commissioner acting
as Chair at the meeting). The Executive Director shall perform all duties incident to the Executive
Director position as may be assigned by the position description as approved by the Board of
Commissioners.
ARTICLE V
ADDITIONAL PERSONNEL
Section 1.
Deputy Executive Director. The Columbia Heights Community Development
Director is the Deputy Executive Director and performs such duties and services as
specified by the Executive Director, subject to direction of the Authority. In the
absence or incapacity of the Executive Director, the Deputy Executive Director may
sign contracts, deeds and other instruments made by the Authority.
Section 2.
Other Personnel. The Board of Commissioners may from time to time employ such
personnel as it deems necessary to exercise its powers, duties and functions as
prescribed by the Allocation Ordinance and the relevant portions of Minnesota
Statutes, Sections 469.001 to 469.047. The selection and compensation of such
personnel (including the Executive Director) shall be determined by the Board of
Commissioners subject to the laws of the State of Minnesota. The Board of
Commissioners may also use the services of staff provided by the City as agreed to
between the Authority and the City from time to time.
ARTICLE VI
MEETINGS
Section 1.
Regular Meetings. Monthly meetings shall be held without notice at the regular
meeting place of the Board of Commissioners on the of each month, at
__ P.M. tmless the same is a legal Holiday, in which event said meeting shall be
held on the next succeeding secular day. In the event the date/time/meeting place of a
particular meeting must be changed, the Executive Director may make such change
deemed necessary by notifying all Commissioners of the revised meeting time and
date in accordance with the procedures for a special meeting.
SJB-208489vl 3
C L 162 -22
Section 2.
Special Meetings. Special meetings of the Board of Commissioners may be called by
the Chair, two members of the Board of Commissioners, or the Executive Director for
the purpose of transacting any business designated in the call. The call (including
location of meeting) for a special meeting must be delivered to Commissioners at least
two days before the meeting, and notice of the meeting must be posted in the
Authority's offices at least three days before the meeting. At a special meeting no
business may be considered other than as designated in the call, except that if all the
members of the Authority are present at a special meeting, any business may be
transacted at such special meeting by unanimous vote.
ARTICLE VII
QUORUM
Four Commissioners constitute a quorum for the purpose of conducting its business and exercising
its powers and for all other purposes, but a smaller number may adjoum from time to time until a
quorum is obtained. When a quorum is in attendance, action may be taken by the Board of
Commissioners upon a vote of a majority of the Commissioners present.
ARTICLE VIII
ORDER OF BUSINESS
Section 1.
Order of Business. At the regular meetings of the Board of Commissions the
following shall be the Order of Business:
1. Roll Call
2. Approval of Minutes of the previous meeting.
3. Management Report.
4. Consent
5. All other items.
6. Adjoumment
Upon direction of the Chair, or the motion by two members of the Board of Commissioners, any
resolution shall be in writing and shall be copied in the journal of the proceedings of the Board of
Commissioners.
ARTICLE IX
MANNER OF VOTING
The voting on all questions coming before the Board of Commissioners shall be by the Chair calling
for yeas and nays on the questions and shall be entered upon the Minutes of each meeting. The
Chair and all members of the Board of Commissioners at every meeting of said Board of
Commissioners shall be entitled to a vote. In the event that any Commissioners shall have a
personal interest of any kind in a matter then before the Board of Commissioners, the
Commissioners shall disclose his/her interest and be disqualified from voting upon the matter, and
the Secretary shall so record in the Minutes that no vote was cast by said Commissioner.
SJB-208489vl 4
CL162-22
ARTICLE X
AMENDMENTS
The By-Laws of the Board of Commissioners shall be amended by Resolution only with the
approval of at least a majority of the Commissioners in office at any time.
These By-Laws were amended as the By-Laws of the Authority by the Board of Commissioners on
__ day of ., 2002.
Cheryl Bakken, Recording Secretary
sm-208489vl 5
CL162-22
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
Meeting of: February 19, 2002
AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE
NO: DEPARTMENT: HRA DIRECTOR
APPROVAL
ITEM: Analysis of 4607 Tyler Street BY: Mark Nagel BY:
DATE: February 19, 2002
BACKGROUND: At the HRA Board of Commissioners meeting of October 16, 2001, staff was given
direction to review the options for the HRA owned, 4-plex at 4607 Tyler Street N.E. The purpose of the
review was to determine whether or not the ownership of the property by the HRA remained a good financial
investment.
The 4-plex at 4607 Tyler Street N.E., which contains 4-2BR units plus outside parking spaces for each of the
units, was purchased by the HRA on February 24, 1995 for $80,000. The original estimate for rehabilitation
of the 4-plex was $40,000 with another $4,000 budgeted for legal and administrative expenses. It was based
on this total development cost of $124,000 that a financial proforma (attached), was given to the HRA Board,
as financial reasoning for making the purchase. At the time, a positive cashflow was anticipated with a
payback to the HRA reserve fund of the $80,000, plus about 10% interest.
Financial Analysis
There are a number of problems with the current financial proforma for the 4-plex: (1) the total development
cost turned out to be $166,395, or $41,600 per unit, which was 25% greater than the $31,000 budgeted in the
proforma; (2) the rents were scheduled to begin at $550/mo. - $40 less than the Section 8 FMR for 2 BR units
in 1995 - but the HRA changed the policy to no more than 30% of a senior citizen's Household income with
a minimum of $350/mo. and a maximum of $550/mo. in September, 1995, without changing the proforma;
(3) as a result of that policy, the rents for any of the 4 units have seldom exceeded $350/mo. since they
began to be occupied in May, 1996 - rents in the proforma for 2002 are anticipated to be $678; and (4)
because of the length to complete the renovations, rentup of the units did not start until May, 1996 - the units
were unoccupied most of that time - which means that the proforma includes 18 months of revenues that
were not received and inaccurate accounting of the expenses. In short, the financial proforma was based on
what later proved to be erroneous assumptions and has not been updated since it was originally presented to
the HRA Board December, 1994 as the financial reason to purchase the property.
The above problems have led to financial results that differ substantially with the original financial proforma.
First, nearly $25,000 in rent and laundry revenue was lost because the rentup of the 4-plex did not occur
until 18 months after the building was purchased. Second, the original proforma did not build in funds for
"capital improvements" to the building; though, if the rents had been raised, as planned, there would have
been enough cashflow to take care of major improvements. Third, the total development cost was 25%
higher than anticipated when the proforma was presented, but was never changed to reflect a higher payback
of funds to the HRA Reserve account. Finally, and most importantly, the rents have remained at
$350/mo/unit, which means that revenues are at about 50% of what the financial proforma called for when
the building was purchased. To sum, while expenses have risen, revenues from the 4-plex have remained at
an average of $16,500 over the past 6.5 years, which means that the HRA has lost money on this property
since 2000 (see attached adjusted cashflow statement). In addition, none of the projected approximately
$5,000/year payback to the HRA Reserve account has been made and there is no fund balance to pay for any
improvements above normal "wear and tear" on the 4-plex.
Options
Clearly, this is not a good financial position to be in, so, what are the options available to the HRA Board of
Commissioners?
1. The rents could be raised to $525/mo., which would provide enough rent
revenue to cover expenses, pay back the HRA Reserve account, and build a
small reserve for improvements. The main drawback is whether or not tenants
could pay that much of an increase at once unless it was "stepped in" over time.
2. The HRA could forgive the loan from its reserve account, so rents would not
need to be raised by $175. An additional $75/mo. should work to get the proforma back
"on track".
3. The HRA could sell the 4-plex for at least its appraised value of $165,600,
but would be required to payback the entire $40,000 of the HOME grant and likely the
$36,395 of CDBG funds used to rehab the 4-plex; although, this may be negotiable with
Anoka County. Any remaining amount from the sale could be placed back in the HRA
Reserve account to repay the "loan" from that account used to purchase the 4-plex.
4. The HRA could have the tenants pay more of the expenses, rather than raise
the rent substantially - for example, tenants could pay all utilities except for gas, which
would be enough to bring the operating budget back into balance. If the PILOT payment
were directed to help pay back the "loan" or establish an improvement fund, as well, rents
could be increased at the 3% per year as the financial proforma originally projected.
5. Status quo. Continue to lose more money each year, but the low-income tenants will be
happy and the rehab loans will not need to be paid back.
All of these options have their pros and cons - if the building is sold, then the HRA could recover its
investment, but the low-income seniors would likely face increased rents from the new owners and, at the
other end of the continuum, the HRA cannot continue to lose money on its investment. If the
Commissioners can agree on one of the five options presented at the meeting, staff can move forward and
implement the chosen alternative.
Attachment
HRA ACTION:
H:\HRA consent Form2002\4607 Tyler Proforma Ltr
2002 Financial Proforma
4607 Tyler Street N.E.
Revenues
Rental Income $15,960
(5% Vacancy)
Laundry Income $ 600
TOTAL Budgeted Revenue $16,560
Expenses
Property Management $ 4,597
Legal & Accounting $ 600
Insurance $ 1,063
Garbage $ 600
Electric $ 575
Gas $ 1,980
Water/Sewer $ 1,050
Repairs/Maintenance $ 2,250
Supplies $ 2,795
PILOT Payment $ 1,905
Miscellaneous $ 370
TOTAL Budgeted Expenses $17,785
2002 CIP $ 2,000
TOTAL Planned Expenses $19,785
Net Income
($ 3,225)
H:LParkview Villa2002~Proforma for 4607 Tyler
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
Meeting of: February 19, 2002
AGENDA SECTION: Items for Considerati~n ORIGINATING EXECUTIVE
NO: DEPARTMENT: HRA DIRECTOR
APPROVAL
ITEM: Approve Proposal for lawn BY: BY:
treatment for Parkview Villa and
4607 Tyler St. Anita Kottsick
DATE: February 4.
2002
BACKGROUND: Parkview Villa and 4607 Tyler St. lawn treatment has been preformed by TruGreen
ChemLawn. Once again this year staff requested bids from several outside contracts and received
proposals from three different contractors.
ANALISYS: Davey Tree & Lawn Care bid $800.00 for lawn treatment at 965 40th Ave. NE and
$172.00 for lawn treatment at 4607 Tyler St. NE. Green Stuff Lawn Treatments bid $630.48 for lawn
treatment at 965 40th Ave NE and $161.88 for lawn treatment at 4607 Tyler St. NE. TruGreen
ChemLawn bid $360.00 for lawn treatment at 965 40th Ave. NE and $160.00 for lawn treatment at 4607
Tyler St. NE.
RECOMMENDATION: Staff recommends approval of a contract for lawn treatment to TruGreen
ChemLawn based on their qualified low bid and past service.
RECOMMENDED MOTION: Move to approve contract for lawn treatment to TruGreen ChemLawn
and; furthermore to authorize the President and Executive Director to enter into an agreement for the
same.
HRA_ AC/ION:
h:
ChemLawn
AGREEM~ENT
~ROPERTY 38232 TRUGREEN-MAPLEWOOD #4635 651-%07- 3400
SILL TO
FO IJRP LEX ..................... 3_6.3 ~_7 0 6.:.3 ~10.O
........................................... 965 4.0TH AVE NE
tREATMENT DESCRIPTION COST TREATMENT DESCRIPTION COST
,. EARly ~'E-EMERGENT FOR ~'~R%ADLEAF WEED CONTROL 1. EARLY
SPRING [] SUPERIOR HORTICULTURE OIL
~[ABGRASS CONTROL [] NATURAL FERTILIZER SPRING [] INSECT CONTROL
~ ~-J FERTILIZATION [] INSECT CONTROL ~ 0 · 0 0 [] DISEASE CONTROL
[--~ WEED CONTROL [],. []
2. LATE [] PRE-EMERGENT FOR ~'~RTILIZATION 2. LATE [] FERTILIZATION
SPRING
_ C~8ASGRASS CONTROL [] NATURAL FERTILIZER SPRING [] ROOT ZONE FERTILIZATION
X ~'~BROADLEAF WEED [] INSECT CONTROL ~. 0 . 00 []
CONTROL [] []
3. EARLY r-~'~"FERTtLIZATION [] NATURAL FERTILtZER 3. EARLY
SUMMER [] INSECT CONTROL (SPRAY APPLICATIONS)
~ ~BROADLEAF WEED[] [] INSECT CONTROL ~0.00 SUMMER [] [] DISEASE CONTROL (SPRAY APPLICATIONS)
CONTROL [] []
I. LATE [] FERTILIZATION [] NATURAL ~t:HilLIZER ~ 4. LATE [] INSECT CONTROL (SPRAY APPLICATIONS)
SUMMER --~ [] INSECT CONTROL SUMMER [] DISEASE CONTROL (SPRAY APPLICATIONS)
~ BROADLEAF WEED [] []
CONTROL [] i~-']
~. EARLY ~-',~'~ERTILIZATION [] NATURAL FERTILIZER 5. EARLY [] INSECT CONTROL (SPRAY APPLICATIONS)
FALL - [] INSECT CONTROL FALL [] DISEASE CONTROL (SPRAY APPLICATIONS)
X ~..~ROADLEAF WEED [] [] ROOT ZONE FERTILIZATION
CONTROL [] 4 0. 0 0 []
]. LATE [] ~-HHLIZATION [] PRE-EMERGENT FOR WINTER 6. LATE [] FERTILIZATION [] ROOT ZONE FERTILIZATION
FALL~ ~-~ NATURAL FERTILIZER WEED CONTROL FALL [] INSECT CONTROL
~ BROADLEAF WEED [] INSECT CONTROL [] DISEASE CONTROL
CONTROL [] []
'. SPECIAL ~ FERTILIZATION [] PRE-EMERGENT FOR WEED ?. SPECIAL [] FERTILIZATION [] ROOT ZONE FERTILIZATION
SERVICES [~ NATURAL FERTILIZER CONTROL SERVICES [] INSECT CONTROL
[] BROADLEAF WEED '~ iNSECT CONTROL [] DISEASE CONTROL
CONTROL ~-~ []
ANNUAL LAWN CARE COST '~ ANNUAL TREE AND SHRUB CARE COST
~ ElUdE [] TRUNK INJECTION
~RATION AERA?ION SEPTEHRER ~-7-5~-8-~'~ TRIM AND SHAPE
~_ AERATION / SEEDING [] SHEARING
-~ SEEDING [] WINTER PROTECTION
~, PLUGGING ~
~ FUNGICIDE []
~ INSECT CONTROL []
~ VEGETATION CONTROL []
ANNUAL BENEFICIAL SERVICES COST ANNUAL BENEFICIAL SERVICES COST
?5 .~
TOTAL SALES TAX 1 ~. ~ .q TOTAL SA~ F$ TAX
TOTAL ANNUAL LAWN CARE SERVICE COST ~ ~; rt ~ n TOTAL ANNUAL TREE AND SHRUB CARE SERVICE COST
~RM OF AGREEMENT: [] 1 YEAR [] 2 YEAR [] 3 YEAR TERM OF AGREEMENT: [] I YEAR [] 2 YEAR [] 3 YEAR
;OMMENTS: COMMENTS:
MOWING DAY M T W TH ,.~A CIRCLE ONE ~
CA L -H A ~,~EDED YES N' 2002 CONTRACT
AUTHORIZED SIGNATURE DATE
REPRE DATE
TITLE CUSTOMER COPY GENERAL MANAGER* DATE
]'RU R£EN ChemLawn'
l BRANCH ADDRESS
COMMERCIAL
SERVICE
7006 ~tGa~EMFana. ~RUGREEM-MAPLEWOOD #4635 6 3'200
~ROPERTY
BILL TO
PARK.VIEW VILLA .......... 783:.?Q6-_3.SQ.O ...... PARKVI~.~.~_!.LLA
3800
96S ~OTH AVE NE
965 ~OTH NE
ATTN: JIM BETTENDORF
ATTN: WM GAULT
'REATMENT DESCRIPTION CO~1' TREATMENT DESCRIPTION COST
· EARLY ~"~RE-EMERGENT FOR ~"~OADLEAF WEED CONTROL 1. EARLY [] SUPERIOR HORTICULTURE OIL
SPRING SPRING
~CRABGRASS CONTROL [] NATURAL FERTILIZER [] INSECT CONTROL
~-~ I~'~FERTILIZATION [] INSECT CONTROL i~ 0 · 0 0 [] DISEASE CONTROL
[] WEED CONTROL [] []
!. LATE [] PRE-EMERGENT FOR ~'~'-E~RTILIZATION 2. LATE [] FERTILIZATION
SPRING CRABGRASS CONTROL [] NATURAL FERTILIZER SPRING [] ROOT ZONE FERTILIZATION
~ ~OADLEAF WEED [] INSECT CONTROL 9 0 , 0 0 []
CONTROL [] []
;. EARLY ~!L~'~-RTILIZATION [] NATURAL FERTILIZER 3. EARLY [] INSECT CONTROL (SPRAY APPLICATIONS)
SUMMER [] INSECT CONTROL SUMMER [] DISEASE CONTROL (SPRAY APPLICATIONS)
~{ [] BROADLEAF WEED [] 9 0 · 0 0 []
CONTROL [] []
~.. LATE [] FERTILIZATION [] NATURAL FERTILIZER 4. LATE [] INSECT CONTROL (SPRAY APPLICATIONS)
SUMMER ~ INSECT CONTROL SUMMER [] DISEASE CONTROL (SPRAY APPUCATIONS)
[] BROADLEAF WEED ~ []
CONTROL ~ []
;. EARLY ~'~'ERTILIZATION _~ NATURAL FERTILIZER 5. EARLY [] INSECT CONTROL (SPRAY APPLICATIONS)
FALL ~ INSECT CONTROL FALL [] DISEASE CONTROL (SPRAY APPLICATIONS)
't." ~'~BROADLEAF WEED [] [] ROOT ZONE FERTILIZATION
,, 90.00
CONTROL [] []
;. LATE [] FERTILIZATION [] PRE-EMERGENT FOR WINTER 6. LATE ~ FERT',t ~ON [] ROOT ZONE FERTILIZATION
FALL [] NATURAL FERTILIZER WEED CONTROL FALL [] IN*; ' NTROL
[] BROADLEAF WEED [] INSECT CONTROL ~· ,3NTROL
CONTROL [] ~
'. SPECIAL [] FERTILIZATION [] PRE-EMERGENT FOR WEED 7. SPECIAL '!ON [] ROOT ZONE FERTILIZATION
SERVICES [] NATURAL FERTILIZER CONTROL SERVICE---;
~NTROL
[] BROADLEAF WEED [] INSECT CONTROL ONTROL
CONTROL []
ANNUAL LAWN CARE COST ANNUAL TREE AND SHRUB CARE COST
2 LIME [] TRUNK tNo, TriON
RATION AERATION SEPTEMBER ~ ~'] TRIM AND SHAPE
] AERATION / SEEDING [] SHEARING
] SEEDING [] WINTER PROTECTION
_~ PLUGGING []
~ FUNGICIDE []
~ INSECT CONTROL []
] VEGETATION CONTROL []
ANNUAL BENEFICIAL SERVICES COST ANNUAL BENEFICIAL SERVICES COST
~0 00
TOTAL SALES TAX TOTAL SALES TAX
27.70
TOTAL ANNUAL LAWN CARE SERVICE COST 6 1 ?:~ 7 0 TOTAL ANNUAL TREE AND SHRUB CARE SERVICE COST .
'RRM OF AGREEMENT: [] 1 YEAR [] 2 YEAR [] 3 YEAR TERM OF AGREEMENT: [] 1 YEAR [] 2 YEAR [] 3 YEAR
;OMMENTS: COMMENTS:
AERATION SERVICE YES.~PRINKLER NO
CALL AHEAD NEEDED YES~ZOOZ CONTRACT
2000 TruGreen L.P. All Bi.tm Ramerved. ~,~. ("¢ 6 17 7 0
The
REPRESENTATIVE DATE
GENERAL MANAGER' DATE
AUTHORIZED SIGNATURE DATE
TITLE
CUSTOMER COPY
DAVEY" ,
T~r,£ & b.~v~ ~: F,x~,grs S~c~, 1880
2500 FERNBROOK LANE, NORTH
PLYMOUTH, UN 55447-4733
PHONE: 763-553-9740
FAX: 763-553-2739
visit us at:
ORDER REASON
Class - (Circle) 1 2 3 4
Contract E] Time and Material []
PLANT HEALTH CARE
Recommendations prepared for:
NAME /-/
HOME PHONE SUSINESS "~NE
~mG/~ ~ 6~ r,~ STATE ~ ZIP,
w~¢~ Will be ~ In a~ .;~,
[] YES. Please schedule the pruning and surgery. COST
BEFORE TAX
Or Time & Material Rate $
FERTILIZATION
KEEPS YOUR
TREES STRONG
AND HEALTHY
TREATMENT PERIOD
Plant Coverage:
per man hour
PRESCRIPTION SERVICES
[] YES. Please schedule the fertilization.
COST
BEFORE TAX
TREATMENT COST
PERIOD
See reverse side for explanations) [] YES. Please schedule the pest management services V' above. COST
BEFORE TAX
PRESCRIPTION SERVICES 4..00
TREATMENT
PERIOD
COST
(See reverse side for explanations)
[] YES. Please schedule the lawn care services ~/above.
COST
BEFORE
Comments
Oat® Aulh~izhlg Signa~re
PLEASE SIGN AND RETURN THE WHITE COPY
AS FORMAL AUTHORIZATION TO PROCEED
AFTER CHECKING SERVICES ABOVE.
DAVEY- ,
& I~WN O, RE EX~'~,~TS SIN~ 1880
2500 FERNBR00K LANE, NORTH
PLYMOUTH, MN 55447-4733
PHONE: 763-553-9740
F~: 763-553-2739
Visit us at:
~C~EPT i J ~ ~.davey. com
NAME
ADDRESS
PLANT HEALTH CARE
Recommendations prepared for:
lz)i~ vl~ Vl~.u~ s ,RrT '
HOME PHONE'Tg 3° '~ 0 G' ~ ~/(~O BUSINESS PHONE
BILLING ADDRESS
ORDER REASON CITY STATE ZiP
i:i=l=a'J:imJ,'lm~[ew-'l~im~-~mji[~l, =Iij' f.':--'~ I ~,~wlll ~ ~,~,,~ "b:~c~ ~h
C~ C~tract ~ Time and Material ~ ~ ~ ~
OrTime & Material Rate $~~;~;-t" ~-. ~.: ~: .
Mater~l Plant ~rage:
FERTILI~TION C~
KEEPS YOUR
TREES STRONG ~ ~?~:~:7~'~: ~'~ ~',~
TREATMENT PERIOD O YES. Ples~ sc~dule l~ fe~lll~tlon. COST
BEFORE TAX
Malerial PRESCRIPTION SERVICES TREATMENT COST
C~e PERIOD
(See ~er~ si~ ~r explanations) J g YE~. Pl~ee ec~dule lfle ~lt m~n~gement ~rvlce~ ~ ~bove. COST
BEFORE TAX
I
TR~TMENT COST OK
MateriaIC~e PRESCRIPTION SERVICES ~ ~ PERIOD
"':~'~' 7~¢*'-t ': ."%"- ' ~5 ..... ,'.( '~'~'~'~T:'~ ~7 ~_ ~.~?~- ~ ~r ~-:-~;~ - '~.' ~ ~.~ ~ ~/-, ~,~,~:
$~5 ,, ~ .... ~ ~ ~ ~OO -
,, ', ,, , ,, ,,
q~] ...... I ', ', ~r, ~ ~ ~00 -_
COST ~¢ --
(S~ re~r~ s~e ~r explanat~ns) D YES. Pleaae ~dule the I~n cam se~lce= ~ a~ve. BEF~E TAX~ ~
Commenl$
-"J UNDERGROUNDIRIC:IIGATiON .
PLEASE SIGN AND RETURN THE WHITE COPY
AS FORMAL AUTHORIZATION TO PROCEED
AFTER CHECKING SERVICES ABOVE.
Date
Thank you for letting reen Stttl estimate your lawn.
We hope you'll see the difference our company makes.
We know your lawn will feel the Ot'e~t~ ,~lVdifference.
Our Green Stuff Program
4 Applications
Crabgrass and Broadleaf Weed Control - Fertilization
All herbicides and fertilizers are applied in liquid form, with modern, safe equipment.
Our applicators are fully trained and licensed to work on your yard.
/lccountg 1675
BILL GAULT -- PARKVIEW VILLA
965 40TH AVE NE
COLUMBIA HEIGHTS, MN 55421
Price per application:
Price per year with tax:
5% Prepayment Price:
$148.00
$ 630.48
$ 598.96
(Due 10 days)
Green Stuffalso offers CORE AERATION...the key to a more beautiful lawn. Aeration is the removal of small
cores of soil to allow air, moisture and fertilizer down to the root zone. Soil compaction can best be eliminated
through aeration, which in turn creates the proper soil, air and water relationship. Your cost is $ + tax.
Order today for priority routing this spring.
Other Special Service Prices (bid by request only):
TO ORDER: Phone 763-553-7711, Fax 763-383-0540 or Mail the below to
~t-e~t~ $~, 15395 31st Ave N; Plymouth, MN 55447
This agreement may be cancelled at any time and is effective only through the end of this year. I understand that it'the property is sold,
it is my responsibility to cancel services with Green Stuffvia phone or mail. Please obtain a cancellation number.
Account #: 1675 - GAULT 965 40TH AVE NE COLUMBIA HEIGHTS 55421
[] Yes, I would like to take advantage of the prepayment offer. Enclosed is my check for $598.96
[] Yes, I would like the four-application program at $148.00 (+ tax), but would prefer to be billed upon completion.
[] Yes, I wish to order a core aeration at $ or another special service: quoted to me at $
Signature date phone
ENJOY THE DIFFERENCE...CALL ~t,eett Sgtt~ AT 763-553-7711
1/25/02-est: 05
Thank you for letting a"ddJJ estimate your lawn.
We hope you'll see the'difference our c~mpany makes.
We know your lawn will feel the Otnsum ~dlfdifference.
Our Green Stuff Progra~
4 Applications
Crabgrass and Broadleaf Weed ContrOl - Fertilization
Ail herbicides and fertilizers are applied In Hquid form,
Our applicators are fully trained and licensed ~
/lccouat# 7054
ANITA KOTT$1CK .-
4607 TYLER ST NE
COLUMBIA HEIGHTS
Price per application:
Price per year with tax:
5% Prepayment Price:
38.00
161.88
153.80
C~een Stuff also offers CORE AERATION...the key to a more beautiful lax~
cores of soil to allow air, moisture and fertilizer down to the root zone. Soil c,
through aeration, which in turn creates thc proper soil, air and water reJations~
Order today for priority routing this spring.
Other Special Service Prices (bid by request only):
TO ORDER: Phone 763-553-771 !, Fax 763-383-054C
~ ~ 15395 31~t Ave N; Plymouth,
with modern, safe equipment.
:o work on your yard.
MN 55421
(Due l0 day~)
Aeration is the removal of small
)mpac~ion can beat t~e eliminated
ap. Your cost is $76.00 + tax.
or Mail the below to
Mlq 55447
Th~ a~¢cmcm may b~ cancelled *t a~y ~me and ~S rffec,ve Only throush th~ ~ of ~htS ~ I und~stand that if x~ ~ ~ sold,
it ~s my rcs~sib~l~ m cancel J~ices ~ ~en Stuff via ph~e ~ mail. P~l obtain a cenge]llt~ numar.
/
Account ~: 7034 - KO.SICK 4607 TYLER ST NE COL~IA HEIGHTS 55421
l
Yes, i would hke to take Mv~tage of the prepa~nt offer. EnclosM is my c~eck for 515380
/
Yes, 1 would like ~he four-a~l~cafion pro,am ~t $ 38~ (+ ~). ~t would ~fer to ~e billed upon
[] Yes, ! wish to order a core aeration at S76.00 or ano~er special service:
Signature date
ENJOY THE DIFFERENCE. . . CALL ~t.~s ~t
quoted ~o me at $
phone
n$~AT 763-553-7711
1/30/02.est'. 05
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
Meeting of: February 19, 2002
AGENDA SECTION:items for Consideratio~i ORIGINATING EXECUTIVE
NO: DEPARTMENT: HRA DIRECTOR
APPROVAL
ITEM: Approve Proposal for Surge BY: BY:
Protectors for Parkview Villa
Anita Kottsick
DATE: February 11.
2002
BACKGROUND: Staffhas reviewed with the HRA Board the need for surge protection installation for
Parkview Villa. At the EDA meeting of September 18, 2001 staff'presented a proposal for surge
protection from Mid Northern Electric. After the September 18 meeting staff received another bid with
a proposal that contained more equipment surge protection. After reviewing the proposal staff then
requested proposals that included the original equipment and the alternate equipment from several
contractors.
Plan one would include surge protection for circulating pumps (south boilers), surge protection for fire
panel, telephone system, front entry door, and security camera/proximity reader at the panel, surge
protection for the cimulating pumps (north boilers) and the glycol pump (north building).
Plan two would include all of the above but instead of just covering the south boilers we would add the
protection at the circuit panel which would add protection for several other pieces of equipment such as
the air condensing units, parking lot lights, garage door etc.
Contrator Bid Plan 1 Bid Plan 2
Heights Electric, Inc
$3822.00 $5192.00
Ben Franklin Electric, Inc
$3020.00 $4300.00
Mid-Northern Electric
$2225.00 $3150.00
HUD funding of contracts exceeding $2000 requires the need to have engineering plans and
specifications to be drawn up, a formal bidding and advertising process to be completed, and Davis -
Bacon/Prevailing Wage procedures to be followed. These requirements are extremely costly and time
consuming for small projects and do not warrant the use of full HUD funding. Therefore, I would
recommend that the funding sources be dispersed from the PPV North and South Operating Funds, and
the HUD Capital Fund.
RECOMMENDATION: Staff recommends Board approval of the Proposal from Ben Franklin Electric,
Inc. for surge protection plan 2, based on their qualified bid and past service with funding of $1999.00
from the HUD Capital Fund, $1301.00 from the PVV North operating funds, and $1000.00 for the PVV
South operating funds.
RECOMMENDED MOTION: Move to approve the proposal Plan 2 from Ben Franklin Electric for
Surge Protection, with funding as listed above from the HUD Capital Fund, Parkview Villa North and
South operating budget; and furthermore, to authorize the President and Executive Director to enter into
an agreement for the same.
HRA ACTION:
h:
Ben Franklin Elecl~ic, Inc.
541 West 79th S~rect
Bloomington, MN ~n~u
(952) 888-2210
(952) $88-19350ax)
Denms Hocn
Estimator/Project Manager
Date: October 29, 2001
To:
Bill Gault
Parkview Villa Homing Complex
965 - 40a Avenue NE
Columbia Heights, MN 55421
Fax # 763-788-3978
From: Damis Hoeh
Ben Franklin Electric
Total Number of Page9 (including cover page): _9
RE: Surge Protection and Phase Loss / Monitoring Protection
Comments:
The following prices are for the protection devices to be supplied and
installed as we discussed. I have chosen thc better of a good - better -
best group of surge protectors manufactured by Innovative Technology,
Inc. The device will work on both 100 amp and 200 amp rated panels.
The phase loss device from Timemark can be used on any size 3 phase -
208 volt motor. The device senses phase loss, low voltage or phase
reversal.
I have included information sheets for the devices for your use.
10/29/01 11:10 FAX 9528881935 BEN FRANKLIN ELECTRIC B ~002
Park-view Villa
Protection devices continued
Page 2 - Surge Protection and Phase Loss / Monitoring
Generator backed up critic, al load panel.
Provide and install surge protector Model # PTX-160-3Y101 at panel and
eormected to 3 pole circuit breaker in panel. Make room in panel using
tandem breakers.
NOTE: This unit provides 160,000 Amp protection per phase and $0,000
Amp protection per other mode. The unit provides phase to phase, phase
to neutral, phase to ground and neutral to ground prolection.
Estimated cost $1,715.00
Ho
South end Circulating Pumps - Alternating of 2 / 1.5 HP 208 volt 3 phase
motors.
Supply and install at motor starter a phase loss protective device. This unit
requires a manual reset in order to start the pump after an incident. The
device interrupts the control circuit when phase loss, low vollage or phase
reversal is sensed. You must manually reset to be able to restart the pump
motor.
Estimated cost $435.00
To install surge protection at this location would cost the same as number
I. above, ff you decide to do this I would recommend that the surge
protector be installed at the 200 amp panel to protect all the equipment that
receives power from the same panel as the Circulating Pumps.
Penthouse Circulating Pumps- Alternating of 2 / 7.5 HP 208 volt 3 phase
motors.
Supply and install m motor starter a phase loss protective device.
Description of this location would be the same as number H. above.
Estimated cos~ $435.00
10/29/0l 11:10 FAX 9528881935 BEN FRANKLIN ELECTRIC ~003
Parkview Villa
Protection devices continued
Page 3 - Surge Protection and Phase Loss / Monitoring
V. Penthouse Glycol Pump- Single 3 liP 208 volt 3 phase motor.
Supply and install at motor starter a phase loss protective device.
Description of this location would be the same as number II. above.
Estimat~l cost $435.00
Please do not hesitate to call me if you have any questions.
10/29/01 11:10 FAX 9528881935
BEN FRANKLIN
ELECTRIC
~004
004/013 F-101
The 160 kA per phase PTE160
and PTX160 models of the
Pmtectme are designed to
safeguard mission critical and sensitive ~ ~icallo~. The industry'e
measured limiting vobge per~on~nce on switching generated dng wave transients
(by farthe most common occurrence in electrical systm~) assure maxi~ equ~m~
p~. ~ PTE160/PTX1~ models'provide ~ lndustry's best and most effective
~ of high pedmmance features. Effecl~ in stand-alone applications or as
part of The I.T. System Shiel~ integrated facility-wi~e protection plan*, the
PTE160/PTX160 is the solulJon when only the best protection available w~ do.
"~0, N/~ (Vo/t Free) O~/P. el~y C,m,~c. ls
,,4.ED hdk:amm
m.mmmm
mmm~mm
mmmlm
't.
mmmmmmmmm
TECHNOLOGY, INC.
15470 I~mgM PM~ D~.. l~'m~,~v~e, FL 34~09, USA -
~-F~ (~o) m7-~s. ~ ~*~9-o?r3 - FAX (35~)
in the
10/29/01 11:11 FAX 9528881935 BEN FRANKLIN ELECTRIC B ~005
mm [elllrls BIMBIS
Advanced Surge Path TedmologyTM All surge paths are peak Su~oe cu. rrem rated far in excess
of h~hest known magn~ude transient and are oesigned
r:M~n(:~cl Afl' Mode Pi'o4ectionTM All posslDle transient paths to load equipment are
Higllest level of protection.
tranmems ano WK~e~ range o~ application compatibility.
'r3~P~~--~r ~ UL1283 listed EMI/RFi rdter netwo~.
:._~, ~ Standard on PTX models.
Acti~ TraCking Network (&TI~) Multi-stage hyt~id Am including ~
~ ~M nu~ (Lc, ~1~3Y101~ or
10/29/01 11:11 FAX 9528881935
BEN FRANKLIN ELECTRIC B
0ct-15-Dt 1O:Z0a. Fr0m-Vikini Electric
· . 1 110 ~:':i, ': ":%~':' '"' ~':
' I.T. ProteCtor·!
Delwiption: PamlM configured, 160kA per iXtaee, 60ICA per mode Muili-Cin:uit Transient Voltage Surge
Su0~essor (MCTVSSe), with remo4e alarm capability. Optional intemaJ fusing, integral fused disconoect SWitCh.
01:)tk:mal S.M,&,R.T. acivanced diagnostics.
ApplicMfl~: Location Catego~ies C, B and A - High 1o Low Exlx)sure Level, sens~ve/ndssion c~cal Ioacl
W~; Twenty Year Free Reldacement
Unit Li~tkt~: UL1449 SECOND EDITION. CUL. UL1283 filter
Manubctun~ Qual~csitiOl~: l~O 9001:1994 Quality System Certification 13~1 ~ 30633
Ef~losu~.. ~teel, NEMA 4 (IP66) -weatherproot enclosure (meets ami exceeds NEMA 12, 13 and 3R re, tings).
Mounting: Infemaly threaded concluit fitting (cusloe~r selected ptaGemerd, choose from marked posWons o~
standard models) and multi-point mounting leer.
~.onnectlOn: SMeaird- #10 (5.3mm') strandKI wire. FuMe- #10 s~___r~_, ~6 - 1/0 (13.3,'n~- 53.5mm-') wire. ring
terminal ~. ~'scom~ct-Phases; box terminals, 16 (13.3mrna) wire. Neutral and G~ound; tHO studs,
fi6 - 1/0 (13.3mm~- 53.5mm~ wire, rk~ temfinal ~1.
Shilling ~eight,. b"Mm~- ~. 5.5 kg (12 lbs.), Fused an~ O/s~m~-t-, 14 k9 (3Q ihs.)
D4MENSIOI~ ARB IN MMIINCI,4E$]
aM,~I Oplton Dim A Dim B Oim C Oim D ~ Dba E Dim F Dim G Dim ti
~ 241119.~0} ~',;~!'.8.75) ?O2[,LOOJ ~,, 167t7.35~1 1,52~,oo}, 1331~.25J ~v~
Add~4OAS~JWVCr a4ail,?,.5o3~4p2.76l '~,~[$.ooI 22018o71 ./~ ~3Te.ooJ! ZlOW~.Sl a~o('to251
I INNOVA TIVE TECHNOLOG Y, INC.
1S470 Fight Nh B'., Beldtsvi#e, FL 34609, D~A - hl~;/Mww.dvtl.~
TEL (800) 6(?-TVSS, (352) 70g~OTt3 - FAX (3S~ 79e-0370
(1~pece~ff~eF,8; PT[-,-X~O.~ 4/'//00) PtJge $ot 4
10/29/01 11:12 FAX 9528881935 BEN FRANKLIN ELECTRIC B [~007
· 0cL-15-1)1 10;3Dam FrorVikinl Electric
!
Imml mlmtmBimi
.The
:~i..ii:!~T~, protectore
' ':i~Oe Pr!ctwO Devices
vMmg~ (-nr,4 a,oeov, ~A i,eoov, a,~ ac,minor, Io,oooA
I~INNOVA TIVE TECHNOL OG Y, INC.
1~4'~ FDg~I P~tlt D~,, l~l'OZdtlvil~, FL 34509, USA - hnp://www.)lvs&.com
'TEl. CEO0) M7-~. (3S2) '79B-0713 - ~ ~ 796-0;)18
o ao0o ~#e~ I ~o ~
(F'T'E-XleO. Pe5 4;7;00) P~Oe 4 M 4
ZM02-,O~
10/29/01 14:49 FAX 9528881,':t35 BEN FRANKLIN ELECTRIC
3-Phase Monitor
and ~a~ Re~al ·
OpUon~ Re~ Delay'
~o~tlc or ~nuai Re~
5 Y~r Unc~dMo~i Warranty
adlue4able t~p delay reduces nuisance' tripping caused by
An optional restilT delay gwe~ alopmximately a 3.5 mlndta
failures.
~ callbra4bn ~o existing =or~itte~t=. Both TR~ ~
~ indlcato~ are IDrO~led to aid in adjudment ~
~m ~h~g.
~ u~ wHh ~y s~e ~ or ~r~.
F~x-
E.-~lail:
3.0'
o®®,
o.~a'
Main- (918) 438-1220
Sales - (BO0) 862.2875
(9~a) 437-7564
sales~)time-mark.corn
http://www.ttme-ma~com
.47"
I[1440 ~;~st Pine) Streel
Tulsa. Oklahoma 74115
Ocx; No. B?A14~ 11/00
~2000
10/'29/01
14:50 FAX 9528881935
1 D:Zhm FrorViki~! Electric
BEN FRANKLIN EI,ECTRIC B
T-OBO
3-Phase Monitor
READ ALL INSTRUCTIONS BEFORE INSTALLING, OPERATING OR SERVICING THIS DEVICE.
KEEP THIS DATA SHEET FOR FUTURE REFERENCE.
[~002
F-IO~
Installation Instructions
INSTALLATION
ar~lC
power.
reverse any two of the A, B or C ~m~inat wirm. (~/~ase
· e unit tr~ps (NORMAL Jr~G]tor off;, TRIPPED incli(;~lor
on).
~owly rolal~ th~ FAJLURE Li~L adjustment IX~ ~ounter-
3.5 minutes de~y before NORMAL cemes back on.
~ Ihe TRIP DELAY a~stntent to Ihe 4esi~l amount of
cle;ay to p~eveN nu~a,lnCe
TRIP DELAY scl turn me P,NLURE LEVEL aejustmeN pot
Telep, t~mc: Main. (918)438-1220
Sm~ - (800) 662-2675
Fax: (91S) 437-7584
E-mm1: sales~flme-merk.com
In--Ir Nt~J/www.t~m,com
(l IFIII TIII
11440 East Pine Street
Tulea, Oklahom~ 74116
Dec Ne. ~'A~4~ ti/00
02000
01/10/2B02 16:39 763-788-8922
PRO §AL
HEIGHTS ELECTRIC INC
HEIGHTS ELECTRIC, INC.
704 40TM Avenue NE, Minneapolis, MN 55421
Phone 763-788-8888; Fax 763-788-8922
PAGE 01/02
PROPOSAL SUBMI'R'ED TO PHONE DATE
Parkview Villa Senior High Rise 763-706-3800 01-10-02
STREET JOB NAMi~ JOB PHONE
965 40th Avenue NE Electrical' Protection
CITY, ST. ZIP JOB LOCATION
Columbia Heights, MN 55421 ... Same
ARCHITECT DATE OF PLANS
Bill - Maint. pager 952-907-1172 .....
We hereby submit specifications and estimates for:
Furnishing and installing surge protection and phase loss protection as listed.
I. Generator Emergency Panel,
Provide and install surge protector Model #XN80 at panel and connected to 3 pole
circuit breaker in panel.
NOTE: This unit provides 160,000 Amp protection per phase and 80,000 Amp protection per other
mode. The unit provides phase to phase, phase to neutral, phase to ground and neutral to ground
protection.
Total Item I: $1,983.00
II. Individual Pump Motors
A. South Wing Circulating Pumps - Alternating of 2 1 1.5 HP 208 volt 3 phase motors.
Supply and install phase loss and undervoltage protection modules. This unit requires a manual
reset in order to start the pump after an incident. The device interrupts the control circuit when
phase loss, Iow voltage or phase reversal is sensed.
B. Penthouse Circulating Pumps - Alternating of 2 / 7,5 HP 208 volt 3 phase motors.
Supply and install phase loss and undervoltage protection modules.
C. Penthouse Glycol Pump - One (1) 5 HP 208 volt 3 phase motor.
Supply and install phase loss and undervoltage protection module.
Total Item I1: # 1,839.00
Page 1 of 2 01/10/02 PR1116
01/10/2002 16:39 763-788-8922 HEIGHTS ELECTRIC INC PAGE 82/02
PROPOSAL.
HEIGHTS ELECTRIC, INC.
704 40TM Avenue NE, Minneapohs, MN 5542.'~
Phone 763-788-8888; Fax 763-788-8922
We Propose hereby to furnish material and labor--complete in accordance with above specifications, for the sum of:
Three Thousand Eight Hundred Twenty-Two and noll00 ...... dollars $3,822.00
Payment to be made as follows:Balance due upon con
All materiel is guaranteed to be at, specified. All work to be completed in
a workmanlike manner according 1o standard pracliced. Any elterellon
or deviation from above apec~r~cetions inv0Mng extra co, ts will be
executed on¥ upon written orders, end will become an extra charge
over and above Ihe estimate. All agreements contingent upon slrikes,
acci(lent$ or delays beyond our control. Owner tO cam/fire, tornado and
Otl~e~ necesse~ insurance. Out workers are fully covered by
Workman's Compensation Insurance.
ACCEPTANCE OF PP..OPOSALmThe above prices,
specifications and conditions are satisfactory and are
hereby accepted. You are authorized to do the work as
specified. Payment will be made as outlined above,
pletion.
Authorized~,~_..Signj~ ie: ~_~-~3_
Note: This proposal may be withdrawn by us if not
accepted within 1_~5 days
Signature:
Signature:
Page 2 of 2
01 / 10~02
PRlll6
Phone-612-919-4731
Fax-- 763-559-2487
To; Randy Schumacher From:
City of Columbia Heights
C / O BILL GAULT
Ead Hutton
Fax: 763-706-3671 Date:
Ph. 763-706-3675 Page
Re: Parkview Villa, CC:
Request for pdcing
TVSS & Phase Monitoring
Item One;
At the Critical Load Breaker Panel that powers the Fire Alarm system,
Innovative Technology Model PTX-160-3Y101 Surge Protector (TVSS.),
Furnished and installed - $1,250.00
Item Two;
A Time Mark Phase Monitor for use on the Circulatinq pumps, south end.
Furnished and installed -$325.00
Item Three;
Breaker panel that powers the Circulating pumps, south end.
A 'I'VSS Unit by Innovative Technology, as above @ Item One
Furnished and installed - $1,250.00
Item Four;
Circulating pumps, Penthouse, as above @ Item Two, -
Furnished and installed - $325.00
Item Five;
At the Glycol pump, Penthouse, as above @ Item Two-
Furnished and installed- $325.00
Re:
ParkView Villa,
Request for costs
TVSS & Phase Monitoring, Cont. -
Note
The above 'I'VSS unit does not have the Multi-stage Hybdd Active Tracking
Network, (ATN)
For better protection, we suggest Model # PTE 080 3Y101. This unit does a
much better job of "clamping down" on the smaller voltage spikes that come
through, eventually causing damage to your loads.
If you like, I will put you in touch with the local Engineer for any questions that
you might have. His name is John Oleson @ 651-730-6695.
The cost adder to "Up-grade" to the above TVSS model would be- $205.00
Also included with our proposal is literature / Innovative Technology &
Time Mark.
Approved and Authorized by
Title
Date
Prepared by Earl Hutton and Tim Phillips ~.. MNE
FROM : EARL-HUTTON PHONE NO. : 559 2487 Sep. 28 2881 11:27AM Pi
Phone-612-919-4731
Fax- - 763-559-2487
To; Randy Schumacher
City of Columbia Heights
From: Ead Hutton
/ SE?,28
Fax;. 763-706-3671 Date: September 28, 2001
Ph. 763-706-3675 Page
Re: Park Villa, Surge Protection CC:
Thank you for the confirmation of the project. There is however, a "slight"
misunderslanding of the cost for "Item-One" in my 8/15/01 communication. If you
will please re-read the slated cost to do those pumps, you'll note that the $475.00
figure is "Der
(I should have given you an "extended" figure of $475.00 X 3 =$1,425.00.)
I do apologize for not stating it more dearly. Please let me know if this creal~s a
problem in proceeding with the project
Ifyou would, give me a call when you have a chance ~ 612-9194731
Kind Regards,
FRCM : EARL-HUTTCN PHONE NO. : ~59. 2487 Aug. I5 2001 ll:2IAM Pi
Pho neq~ 12-919-4731
Fax - - 763-559-2487
To; Parkview Villas From: Earl Hutton
965 40m. A NE
Columbia Heights, Mn.
Bill Gault
Pgr. 952-907-1172 Date: August 15, 2001
Ph. 763-706-3800 Page
Re: Phase Loss & Surge Protection CC:
Scope;
Item One
Install phase protection at three locations of electric pumps. We would provide and
install a 'l'imemark # 2644 Three phase monitor, tied in to the control circuit of the
existing motor controls. This device will monitor for phase loss, Iow voltage and
phase reversal.
The cost based on doing all 3 locations at the same time would be,
Four Hundred Seventy live do!lars, per Io~tion. ($475.00)
Item Two ~
Surge protection, Fire Alarm breaker panel.
Provide and install a good'"sine-wave" tracking surge protection device, as
manufactured by Innovative Technology, at the circuit breaker panel that serves the
Fire Alarm panel. This is the "Brand of Choice" of 3-M and some other very large
companies.
The unit would be mounted as near as possible to ~e breaker panel, and wired in
through a 3-pole breaker. In order to accomplish this we would install a couple of
"tandem" style breakers in place of standard SP breakers, along with the required 3-
pole beaker.
See next page.
FROM : EARL-HUTTON PHONE NO. : '559 2487 Au9. 15 2~01 iI:21AM P2
Parkview Villas, cont.
The cost for item two described above, furnished and instal/ed,
One Thousand Seven Hundred Thirty Five Dollars. ($1, 735.00)
I~em Three
To install a "sine-wave tracking" surge protection device, by Innovative Technology,
for the main Fire Alarm panel, near the front entry.
This device would be connected "in series" in the 120 volt circuit that provides power
to the main Fire Alarm panel. It will be installed in an enclosure, with a blank cover
for the normal code required physical protection.
The cost for item three described above, furnished a/~d installed,
Nine Hundred Eighty Seven Do#ars. ($987.00) .
Authorized and Approved
Title
Date
Item One, Yes , NO
Item Two, Yes , No
Item Three, Yes , No
Notes:
COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA)
Meeting of: February 19, 2002
AGENDA SECTION: Items for Consideration ORIGINATING EXECUTIVE
NO: DEPARTMENT: HRA DIRECTOR
APPROVAL
ITEM: Adopt Resolution 2002-04, a Resolution BY: Anita Kottsick BY:
Confirming Approval of the PHAS Management DATE: February 11, 2002
Operations Certification.
BACKGROUND: A Board Resolution is required on an annual basis, which approves the certification
for the Public Housing Assessment System (PHAS) Management Operations Certification. Attached is
HRA Resolution 2002-04. The PHAS certification form was completed by staff, and will be
electronically submitted after Board approval.
RECOMMENDATION: Staff recommends the HRA Board Adopt Resolution 2002-04 confirming
approval of the Public Housing Assessment Systems (PHAS) Management Operations Certification for
submittal to HUD.
RECOMMENDED MOTION: Move to Adopt Resolution 2002-04, Being a Resolution of the
Columbia Heights Housing and Redevelopment Authority confirming approval of the Public Housing
Assessment Systems (PHAS) Management Operations Certification; and furthermore, to direct the
Executive Director to forward same to the U.S. Department of Housing and Urban Development.
HRA ACTION:
h:\HRA consent Form2002\Res. 2002-04 PHAS Report
HRA RESOLUTION 2002-04
RESOLUTION OF THE HOUSING AND REDEVELOPMENT AUTHORITY (HRA) OF
COLUMBIA HEIGHTS, CONFIRMING APPROVAL OF THE PUBLIC HOUSING
ASSESSMENT SYSTEM (PHAS) MANAGEMENT OPERATIONS CERTIFICATION.
WHEREAS, The Department of the Housing and Urban Development has requested that
Public Housing Agencies submit a Certification in regard to a Public Housing Management
Assessment Program; and
WHEREAS, such Certification also requires the formal approval of the Board of
Commissioners;
NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the
Columbia Heights Housing and Redevelopment Authority that the attached HUD form 50072,
Public Housing Assessment System (PHAS), Management Operations is hereby approved.
ADOPTED this
MOTION BY:
SECONDED BY:
AYES:
NAYS:
__day of ,2002.
Marlaine Szurek, Chair
H:\Resolutions2002\HRA2002-04
Walter R. Fehst, Executive Director
Public Housing Assessment
System (PHAS) Management
Operations Certification
U.S. Department of Housing
and Urban Development
Real Estate Assessment Center
OMB No. 2535-0106
(exp. 09/01/2002)
Public reporting burden for this collection of information is estimated to average 1.8 hours per response, including the time for reviewing instructions, searching existing data
sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not collect this information, and you are not required
to complete this form, unless it displays a currently valid OMB control number.
This information is collected to implement section 502 of the National Affordable Housing Act of 1990, as amended, which established specific indicators to assess the management
performance of public housing agendes (PHAs) in all major areas of management operations. PHAs will complete the PHAS Certification form HUD-50072 and electronically submit it
to HUD. If a PHA does not have this capability in-house, the PHA should consider utilizing local resources, such as the library or another local government entity that has Intemet
access. In the event local resources are not available, a PHA may go to the nearest HUD Public Housing program office and assistance will be given to the PHA to transmit this PHAS
certification. The information is used by HUD as a component of PHAS to assess all major areas of PHA's management operations, designate PHAs as troubled and PHAs troubled
with respect to the program for assistance from the Capital Fund under Section 9, enter into a Memorandum of Agreement (MOA) with troubled PHAs and PHAs troubled with respect
to the program for assistance from the Capital Fund under Section 9, and report annually to Congress on the status of troubled PHAs and PHAs troubled with respect to the program
for assistance from the Capital Fund under Section 9. This information is required for HUD to fulfill statutory requirements of the 1990 Act. The information collected does not lend itself
to confidentiality.
Instructions: A PHNAME's electronic responses to this certification must be the PHNAME's actual data; e.g., prior to any adjustments to the indicators. Round percentages to the
nearest two decimal points.
PHNAME Name
Columbia Heights Housing and Redevelopment Authority
Project name(s) if AME
Parkview Villa Public Housing Facility
For FY Ending I Submission Date
12/31/2001
I
The management functJons for the following sub-indicator (s) have been assumed by an RMC, and the RMC certification will be completed and submitted to HUD (enter sub-indicator
numbers or N/A):
Sub-Indicator #1: Vacant Unit Turnaround Time
V12400 Total number of turnaround days. 525
V12500 Total number of vacancy days exempted for Capital Fund. 0
V12600 Total number of vacancy days exempted for other masons. 0
V12700 Total number of vacant units turned around and lease in effect in the PHA's immediate past fiscal year. 20
V12800 Average number of calendar days units were in down time. 26
V12900 Average number of calendar days units were in make ready time. 14
V13000 Average number of calendar days units were in lease up time. 12
V13100 Average unit turnaround days. [READ ONLY]
CFIO000
Sub-Indicator #2: Capital Fund
I fiscal year being] assessed. Component #1 and #2 (please circle yes or no)
Do you have any open Capital Fund programs (e.g., CLAP, CGP, Hope VI, LBPRA, VRP) (Y/N)? Open =
any program that does not have a pre-audit end date or that received a pre-audit end date during the
Component #1: Unexpended Funds Over Three Federal Fiscal Years (FFYs) Old
CF10050 Total funds authorized over 3 FFYs old that do not have a pre-audit end date or that received a pre-audit
end date during the fiscal year being assessed. $ 0
CF10100 Total funds expended over 3 FFYs old that do not have a pm-audit end date or that received a pre-audit
end date during the fiscal year being assessed. $ 0
CF10200 Unexpended funds to be recaptured. $ 0
CF10300 Unexpended funds approved by HUD over 3 FFYs old. $ 0
CF10400 Unexpended funds with time extensions due to reasons outside of PHA control. $ 0
CF10500 Adjusted total unexpended funds. $ [READ ONLY]
Previous editions are obsolete
Page 1 of 5
form HUD-50072 (4/2000)
ref. Handbook 7460.5
Public Housing Assessment
System (PHAS) Management
Operations Certification
U.S. Department of Housing
and Urban Development
Real Estate Assessment Center
OMB No. 2535-0106
(exp. 09/01/2002)
Component #2: Timeliness of Fund Oblic~ation
~3F11100 Total funds authorize~for grants older than 2 FFYs old. $ 0
CF11200 Total funds obligated over 2 FFYs old. $ 0
CF11300 Unobligated funds approved by HUD over 2 FFYs old. $ U
CF11400 Unobligated funds with time extensions due to reasons outside of PHA control. $ 0
CF11500 Adjusted total unobligated funds. $ [READ ONLY]
Component #3: Adequacy of Contract Administration
Th(~ date of the last HUD/Army Corps of Engineers on-site inspection and/or audit related to contract 03/22/2000
CF11700 administration (include A-133 Audit).
CF11800 The number of findings related to contract administration. 0
CF11900 The number of findings related to contract administration that have been corrected by the PHA.0
CF12000 The number of findings related to contract administration that the PHA is in the process of correcting. 0
Component ~: Quality of the Physical Work
The ~ate of the'last HUD/Army Corps of Engineers on-site inspection and/or audit related to the quality of 03/22/2000
CF12200 physical work.
CF12300 The number of findings related to the quality of physical work. 0
CF12400 The number of findings related to the quality of physical work that have been corrected by the PHA. 0
CF12500 The number of finding related to the quality of physical work that the PHA is in the process of correcting. 0
Component #5: Adequacy of Bud~]et Controls
CF12700 Tot'al ar~ount of'Capital Funds expended dudng the PHA fiscal year being assessed. $128,506
The amount of Capital Funds expended on approved work items not subject to budget revisions during the $128,506
CF12800 PHA fiscal year being assessed.
The amount of Capital Funds expended under budget revisions with prior HUD approval during the PHA $ 0
CF12900 fiscal year being assessed.
The amount of Capital Funds expended under budget revisions not requiring prior HUD approval during $
CF13000 the PHA fiscal year being assessed. 0
Sub-Indicator #3: Work Orders
Component #1: Emergency Work Orders
'Wl0000 Tota~ nur~ber of emergency work orders. 6
W10100 Total number of emergency work orders completed / abated within 24 hours. 6
Percentage of emergency work orders completed / abated within 24 hours. [READ ONLY] %
Component #2: Non-Emergency Work Orders
'W10500 Total nur~ber ~f non-emergency work orders. 341
W10600 Total number of calendar days it took to complete non-emergency work orders. 682
Average number of days PHA has reduced the time it takes to complete non-emergency work orders over
W10700 the past three years. 0
W10800 Average completion days. [READ ONLY]
Previous editions are obsolete
Page 2 of 5
form HUD-50072 (4/2000)
ref. Handbook 7460.5
Public Housing Assessment
System (PHAS) Management
Operations Certification
U.S. Department of Housing
and Urban Development
Real Estate Assessment Center
OMB No. 2535-0106
(exp.09/01/2002)
Sub-Indicator #4: Annual Inspection of Dwelling Units and Systems
Component #1' Annual Inspection of Dwelling Units
'Al0000 The total 'number of ACc u~its. 100
The sum of units exempted where the PHA made two documented attempts to inspect and is enforcing 0
A10100 the lease.
A10200 Vacant units exempted for Capital Fund. 0
A10300 Vacant units exempted for other reasons. 0
A10400 Total number of units inspected using the Uniform Physical Condition Standards (UPCS). 100
A10550 Total number of units inspected that did not require repairs. 72
The number of units where necessary repairs were completed to comply with UPCS either during the 28
inspection, issued work orders for the repairs, or referred the deficiency to the current year's or next year's
A10600 Capital Fund program.
A10700 Adjusted units available. [READ ONLY]
A10800 Percent of units inspected by PHA. [READ ONLY]%
Component #2: Annual Inspection of Systems including Common Areas and Non-Dwellinq Space
'Al 1100 Total nun~ber of sitesl " - ....................... ~ vr'vv
1
A11200 Total number of sites exempted from the inspection of systems. 0
A11300 The total number of sites where all systems were inspected in accordance with the UPCS. 1
A11400 Total number of buildings. 1
A11500 Total number of buildings exempted from the inspection of systems. 0
A11600 The total number of buildings where all systems were inspected in accordance with the UPCS. 72
The number of buildings and sites where necessary repairs were completed to comply with the Uniform 28
Physical Conditions Standards either during the inspection, issued work orders for the repairs, or referred
A11700 the deficiency to the current year's or next year's Capital Funds program.
A11800 Percentage of sites inspected. [READ ONLY]%
A11900 Percentage of buildings inspected. [READ ONLY]%
Sub-Indicator #5: Security
Componenl~l: Tracking and Reporting Crime-Related Problems
'S10000 The d~te that tl~e Boa'rd 'adopted current policies to track crime and crime-related problems. 06/26/2001
S10100 The date that the PHA implemented the current procedures to track crime and crime-related problems. 06/27/2001
The date that the PHA implemented a current cooperative system for tracking and reporting crime to local 06/27/2001
S10200 police authorities.
S10300 The number of crimes that the PHA can document it reported to local police authorities. 2
S10400 Percentage of developments where PHA can document it tracks crime and crime-related problems. %
ComponentS2: Screening of Applicants
'S10500 The dat~ the ~'oard adopted current screening policies that reflect the One-Strike criteria. 06/26/2001
S10600 The date the PHA implemented current screening procedures that reflect the One-Strike criteria. 06/27/2001
PHA can document that current screening procedures result in successfully denying admission to
S10700 applicants who meet the One-Strike criteria. (please circle yes or no) Yes ~
S10800 The total number of applicants denied who met the One-Strike criteria. 0 T
Previous editions are obsolete
Page 3 of 5
form HUD-50072 (4~2000)
ref. Handbook 7460.5
Public Housing Assessment
System (PHAS) Management
Operations Certification
u.s. Department of Housing
and Urban Development
Real Estate Assessment Center
OMB No. 2535-0106
(exp.09/01/2002)
ComponentS3: Lease Enforcement
S10900 The date the Board adopted current eviction procedures that reflect the One-Strike criteria. 06/26/2001
S11000 The date the PHA implemented current eviction procedures that reflect the One-Strike criteria. 06/27/2001
PHA can document that current eviction screening procedures resulted in the eviction of residents who
S11100 meet the One. Strike criteria. (please circle yes or no) Yes (~
S11200 The total number of evictions as a result of the One-Strike criteria. 0
ComponentffA: Drug Prevention and/or Crime Reduction Program Goals
'S11350 Th"e number of HUD-funded drug prevention and/or crime reduction programs. 0
The number of non HUD-funded drug prevention and/or crime reduction programs that the PHA requests 0
S11450 to be assessed.
S11550 The number of documented program goals that are related to drug prevention and/or crime reduction. 0
The number of goals the PHA can document it met under the implementation plan(s) for any and all of 0
S 11600 these programs.
Percentage of goals that the PHA can document it met under implementation plan(s) for any and all of
these programs. [READ ONLY]%
Sub-Indicator #6: Economic Self-Sufficiency
El0000 The number of HUD-funded economic self-sufficiency programs. 0
The number of non HUD-funded economic self-sufficiency programs that the PHA requests to be 0
E10100 assessed.
E10200 The number of documented program goals that are related to economic self-sufficiency. 0
The number of goals the PHA can document it met under the implementation plan(s) for any and all of 0
E 10300 these programs.
Percentage of goals that the PHA can document it met under implementation plan(s) for any and all of
E10400 these programs. [READ ONLY]%
Adjustments for Physical Condition and/or Neighborhood Environment
Please enter project number and name and indicate which area the adjustment for Physical Condition and/or Neighborhood Environment applies for
a project. (Check all that apply)
'ProjeCt No. Project Name Site Common Areas Building Exteriors
[] [] []
Please attach additional sheets as necessary for additional projects,
Previous editions are obsolete
Page 4 of 5
form HUD-50072 (4/2000)
ref. Handbook 7460.5
Public Housing Assessment
System (PHAS) Management
Operations Certification
U.S. Department of Housing
and Urban Development
Real Estate Assessment Center
OMB No. 2535-0106
(exp. 09/01/2002)
I certify that, as of the submission date, the above sub-indicators, under Public Housing Assessment System indicator #3 Management Operations
are true and accurate for the fiscal year indicated. I further certify that, to my present knowledge, there is no evidence to indicate seriously deficient
performance that casts doubt on the PHA's capacity to present and protect its public housing developments and operate them in accordance with
Federal law and regulations. Appropriate sanctions for intentional false certification will be imposed, including suspension or debarment of the
signatory.
A Board Resolution approving this certification is required. I further certify that Board Resolution number
certification was passed on (mm/dd/yyyyy)
approving this
Executive Director (signature)
×
Date (mm/dd/yyyy)
Previous editions are obsolete
Page 5 of 5
form HUD-50072 (4/2000)
ref. Handbook 7460.5
HRA UPDATE- FEBRUARY, 2002
The approval to use PHA funds to reimburse employees of Millar Elevator for
back wages has been granted by HUD. I have sent the attached letter to Millar
Elevator to begin restitution procedures. We will be meeting to outline the
framework for the direct payments to the employees, as well as completing the
necessary paperwork.
The HRA received the attached letter from HUD noting that the HRA had missed
the October 15, 2001 deadline for submittal of the 2002 PHA Annual Plan. My
letter in response explains that the HRA held the Public Hearing and approved the
2002 PHA Annual Plan on January 15, 2002 and it was electronically transmitted
for approval on January 18, 2002.
As for the 2001 PHA Annual Plan, which was submitted to HUD for approval on
September 21, 2001, HUD finally sent back the attached letter, dated January 2,
2002, outlining needed revisions. Their required corrections to the 2001 Annual
PHA Plan were made and electronically resubmitted to HUD on Friday, January
18, 2002. On Friday, February 1, the HRA received written confirmation (see
attached letter) that the 2001 Annual PHA Plan was approved. By the time the
2003 Annual PHA Plan needs to be prepared, we should be back on schedule with
plan approvals from HUD.
Attached is another letter from HUD regarding the HRA's Residential
Assessment Sub-System Score (PASS) that indicates the HRA was docked 2
points for lack of an implementation plan. While there is nothing the HRA can do
about 2000 PASS score, I have taken steps to insure that this deduction will not
occur for FY 2001 by meeting with HUD on Friday, January 25, 2002 to make
sure that appropriate actions are taken to improve the score for FY 2001. Next
month, when RASS is conducted at Parkview Villa, I will be sent an
implementation kit to help me meet these requirements for compliance.
H:\HRAMisc2002\HRAUPDATE-February,2002
CITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
Visit Our Website at: www. ci. colurnbia-heights, rnn. us
HRA COMMISSIONERS
Marlaine Szurek
Oennis Ecktund Jr.
Julienne Wyckoff
Gary L. Peter$on
8o~by ~ill~ams
Bruce Nawrockf
HOUSING & REDEVELOPMENT AUTHORITY (HRA)
January 22, 2002
Ms. Julie A. Staycoff
Office of Public Housing
U.S. Dept. of Housing and Urban Development
Minnesota State Office
920 Second Avenue South
Minneapolis, ~MN 55402
Dear Ms. Staycoff:
This letter confirms our conversation of Tuesday, January 22, 2002 regarding Ms. Cmiel's letter
of January 14a on the status of the Columbia Heights HRA 2002 Annual PHA Plan. As I
explained to you, the 2002 Annual PHA Plan was electronically sent to Mr. Norb Kowalcyzk on
Friday, January 18'~. The reason that it could not be sent earlier was because the HRA Board did
not hold the required Public Hearing and approve it until Tuesday, January 15a. It should be in
Mr. Kowalcyzk's office by the time you receive this letter.
In addition, the requested revisions to the 2001 Annual PHA Plan have been made by the HRA
Board and were also electronically submitted to Mr. Kowalcyzk on Friday, January 18~. These
submittals should put the Columbia Heights HRA up-to-date on all outstanding concerns with
Annual PHA Plans.
Please let me know if you need anything further.
Sincerely,
Mark Nagel,
Housing Assistant
c: Walt Fehst, Executive Director
Randy Schurnacher, Acting Deputy Executive Director
H:\HRAMisc.2002\Staycoff La' on 2002 PHA Plan
THE CITY Of COLUMBIA HEIGHTS EIOES NOT [~ISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPOR~JNITY EMPLOYER
Mr. Walter R. Fehst, City Manager
Columbia Heights HRA
590 40th Avenue North East
Columbia Heights, MN 55421
Dear Mr. Fehst:
Subject:
U.S. Department of Housing and Urban Development
Minnesota State Office
920 Second Avenue South
Minneapolis, Minnesota 55402
http://www, hud.gov/Iocal/rnin/minhorne.html
January 15, 2002
Resident Assessment Sub-system (RASS) score
You have received a RASS score of 7 for your fiscal year ended 12/31/00. While this is
a standard score, it is only 2 points above the cut-off for below standard.
.You~y 2 points for lack of-an implementation ~ ~
i~~on plan is re.quire, d' each year. We recognize the information this score is
//'b~ is several months old and that you may have already taken actions to
// improve this score ___~..__.___.______ -------------
wor w--~ t'-~ improve your next RASS score. If you have
questions on an implementation plan, please contact Patti Hannay at 612/370-3135,
extension 2224.
Sincerely,
Diane C. Cmiel, Director
Office of Public Housing
~'4 ~v O~w~A0
U.S. Department of Housing and Urban Development
Minnesota State Office
92.0 Second Avenue South
Minneapolis, Minnesota 55402.
http://www.hud.gov/Iocal/rnin/minhome.htrnl
January 31, 2002
Mr. Walter Fehst, Executive
Housing and Redevelopment Authority
Of Columbia Heights
590 40th Avenue NE
Columbia Heights, MN 55421
Dear Mr. Fehst:
This letter is to inform you that the Columbia Heights
Housing Authority's Small PHA Plan Updat_~e~J~n for the PEA
Fiscal Year beginning January 1, 20~--is approved.,3The Plan
approved is version 2. This approva± o~ the Smai-r--P{43k Plan
Update does not constitute an endorsement of the strategies and
policies outlined in the Plan. In providing assistance to
families under programs covered by this Plan, the Housing and
Redevelopment Authority of Columbia Heights will comply with the
rules, standards, and policies established in its approved Plan,
as provided in 24 CFR Part 903 and other applicable regulations.
Your approved Plan and all required attachments and documents
must be made available for review and inspection at the principal
office of the PHA during normal business hours.
You will be notified in separate correspondence of the
procedures necessary to finalize the funds obligation process for
the Capital Fund. Until the obligation process for these funds
is finalized, they will not be available for drawdown. If you
have questions about the Capital Fund, please call Norb Kowalczyk
at (612) 370-3135, extension 2222.
If you have any questions regarding your PHA Plan or the
information in this letter, please contact Julie Staycoff at
(612) 370-3135, extension 2220.
Sincerely,
Diane C. Cmiel, Director
Office of Public Housing
CITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
Visit Our Website at: www. ci. columbia-heights, mn. us
HRA COMMISSIONERS
Mar[aine Szurek
Dennis Eck[und Jr.
Ju[ienne ~yckoff
Gary L. Peterson
Bobby ~fttfams
B~uce Na~rocki
HOUSING & REDEVELOPMENT AUTHORITY (HRA)
January 23, 2002
Mr. Donald Armborst
Millar Elevator Service Company
2200 University Avenue, Suite #180
St. Paul, MN 55114-1818
RE: Parkview Villa North Elevator Modernization Project
Dear Mr. Armborst:
The reimbursement has been received for your four employees that worked on the above stated
project for back wages in compliance with the Davis-Bacon Act. The Columbia Heights
Housing and Redevelopment Authority (HRA) will make the reimbursements totaling $6,709.90.
Thank you for your assistance in providing the payroll forms that were necessary to start this
process.
Please give me a call at your earliest convenience at (763) 706-3672 to discuss the additional
information needed to process the checks to your employees.
Sincerely,
Mark Nagel
Housing Assistant
C:
Walt Fehst, Executive Director
Randy Schumacher, Acting Deputy Executive Director
H:~Parkview Villa2002LMillar'Elevator ltr to Armborst
ThE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAl OPPORTUNITY EMPLOYER
Mr. Walter Fehst, Cit~ Manager ' / .~..'""'"i~I
Housing and Redevelopment Authority ~,~--,i'''~,',''':''
of Columbia Heights ~'= '~'i'~'~ "~
590 40th Avenue NE ~\ ,~..' ? ....
Columbia Heights, MN 55421 ~. ~I'~'~:~
Mr. Fehst:
Dear
This letter serves as notification that you have missed the
deadline for submission of the Public Housing Authority (PHA)
Plan for your fiscal year that began on January 1, 2002. The
deadline for this submission to HUD was October 15, 2001.
Submission of the PHA Plan, by the deadline, is required by
Section 5A of the United States Housing Act of 1937 and its
implementing regulations found at 24 CFR Part 903.
Until your plan is received, you are not operating in
compliance with 24 CFR Part 903. Therefore, your PHA has been
placed at risk of sanctions related to regulatory noncompliance,
such as loss of points in HUD competitive awards.
)
Please notify me i~ediately of your timeline for submission
of your plan. If you have submitted your plan prior to receipt
of this letter, please disregard this notification. If you are
unsure of whether HUD has received your plan, please contact
Ju,_~lie~,S~of my staff at (612) 370-3135, extension 2220.
Thank you for your prompt attention to this matter.
Very sincerely yours,
Diane C. Cmiel, Director
Office of Public Housing
January 2, 2002
Mr. Walter R. Fehst, City Manager,,/
Columbia Heights Economic D~relopment Authority
590 40~ Avenue NE
Columbia Heights, MN 55421
Dear Mr. Fehst:
U.S. Department of Housing and Urban Development
Minnesota State Office
920 Second Avenue South
Minneapolis, Minnesota 55402
http://www .hud.gov/Iocal/min/minhome.htrnl
Thank you for submitting the Columbia Heights Economic and Development Authority's
PHA Plan for fiscal year beginning January 1, 2001. As required by Section 511 of the 1998
Public Housing Reform Act and the implementing regulations of 24 CFR, Part 903, your Plan
was reviewed for: (1) Completeness of required information; (2) Consistency with the
information and data available to HUD, including your jurisdiction(s) consolidated plan; and (3)
Compliance with the provisions of the public housing reform act or other applicable Federal
Law.
Based upon this review, our office has determined that your submitted PHA Plan is
technically deficient in meeting the statutory and/or regulatory requirements. This
correspondence outlines the deficiencies identified during the review process and suggests
remedies for correction. The following deficiencies must be remedied in order for HUD to
approve your plan:
Deficiency 1: Under Section 5. Security and Crime Prevention, question A. is not checked.
Suggested Remedy 1: Check "No" next to question A, Is the PHA eligible to participate in the
PHDEP in the fiscal year covered by this PHA Plan.
Deficiency 2: Attachment A, Supporting Documents Available for Review did not have the
following checked as applicable and on display:
The HUD-approved Capital Fund/Comprehensive Grant Program Annual Statement (HUD
52837) for any active grant year.
Suggested Remedy 2: Review current files and postings to be sure that the items above are
posted. Place an "X" in the applicable and on display box.
Deficiency 3: Capital Fund Annual Statement/Performance and Evaluation Report for Part I,
Part II and Part III for FY 2001 need revisions as shown in the Enclosure to this letter.
Suggested RemedY 3: Incorporate the suggested revisions written in red. Please contact Norb
Kowalczyk at (612) 370-3135 ext. 2222 for technical assistance on this deficiency.
Deficiency 4: Annual Statement/Performance and Evaluation Report for FY 2000 should be
included.
Suggested Remedy 4: Enclosed is a copy with the suggested changes in red. Please contact
Norb Kowalczyk at (612) 370-3135 ext. 2222 for technical assistance on this deficiency.
Deficiency 5: The PHA Plan is duplicated every thirty pages.
Suggested Remedy 5: Delete extra PHA Plan copies.
Please electronically resubmit your plan revisions no later than January 15, 2002. Please
advise our office immediately if you will be unable to meet this deadline. You are not required
to conduct additional public hearings or Resident Advisory Board (RAB) consultations prior to
your resubmission. However, you may do so if you wish. If additional comments are generated
at these meetings, they must be submitted as an attachment to the resubmitted PHA Plan. When
resubmitting a Plan file, please be sure to follow the submission instructions found on the PHA
Plans submission webpage.
If you have any questions, please contact Patti Hannay at (612) 370-3135, extension 2224.
Enclosure
Very sincerely yours,
Diane C. Cmiel, Director
Office of Public Housing
Mark Nagel - JAN & FEB 02,doc
HERE IS WHAT IS DUE
ALL PHAS SHOULD BE WORKING ON GETTING 50058s
SUBMITTED THROUGH PIC.
JANUARY 2002
Jan '15th - if you have a March Year End - PHA PLANS
(Internet Submission through the PHA Plans web site) & (Certifications to
MPLS office)
Jan 18th - if you have a June Year End - OCCUPANCY REPORT (HUD-51234)
(Paper Submission to MPLS office)
Jan 315t - PHAs with any open CIAP/COMPICFP - OBLIGATION AND EXPENDED
UPDATE IN LOCCS - (Telephone Submission through LOCCS)
FEBRUARY 2002
Feb lgh - if you have a Dec Year End - Low Rent Public Housing Year End
Financial Report (HUD-52599)
(Paper Submission to MPLS office)
**CHANGE IN REQUIREMENT
Feb 15~h - if you have a Dec Year End or June Year End - NO LONGER REQUIRED
T,,., , ^ ...... ,~ O,...~:...k~^ (H~-- FORM IS NO LONGER IN
Feb 28~ - if you have a Dec Year End - under PHAS - Management Operations
Certification (MASS) and Unaudited Financial Information (FASS)
(Internet Submission through the REAC website)
Feb 2gh - if you have a Dec Year End with Section 8 - SEMAP -
(Internet Submission through the PIC website)
I**** June Year End should be completing their 2002 PHA Plan which is due
by April 15th. (Remember there is a 45 day review comment period the
Plan has to go through before the public hearing.)
CITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
Visit Our Website at: www. ci. columbia-heights, mn. us
HRA COMMISSIONERS:
Martaine Szurek
Dennis Ecktund Jr.
Gary L. Peterson
Julienne Wyckoff
Bruce Nawrocki
Bobby WilLiams
HOUSING & REDEVELOPMENT AUTHORITY (HRA)
January 16, 2002
Leo Mullenmaster
Secretary- Resident Council
Parkview Villa
965 40m Avenue NE, Apt. 704
Columbia Heights, MN 55421
Re: Term as Resident Council Officer for 2002.
Dear Leo:
On behalf of the Columbia Heights Housing and Redevelopment Authority and staff, I am
writing to congratulate and commend you on your appointment to the Resident Council of
Parkview Villa for the year 2002. Your willingness to serve the resident community at
Parkview Villa is noteworthy. Strong leadership from the Resident Council is very important
to insuring high morale, improving communication, and coordinating resident community
activities.
I look forward to working with you to enthusiastically and energetically meet the needs of the
residents. I hope you will find your experience on the Resident Council a very rewarding and
worthwhile endeavor. Again, thank you for your willingness to serve on the board.
Yours very truly,
Marlaine Szurek
Chair
C:
HRA Commissioners
Anita Kottsick, Public Housing Administrator
Walt Fehst, Executive Director
Randy Schumacher, Acting Deputy Executive Director
H:\HRAMisc.2002\Term of Resident Council Ltr
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
CITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
Visit Our Website at: www. ci. columbia-heights, mn. us
HRA COMMISSIONERS:
Martaine Szurek
Dennis Ecklund Jr.
Gary L. Peterson
Julienne Wyckoff
Bruce Nawrocki
Bobby Williams
HOUSING & REDEVELOPMENT AUTHORITY (HRA)
January 16, 2002
Jackie Ovshak
Treasurer- Resident Council
Parkview Villa
965 40* Avenue NE, Apt. 707
Columbia Heights, MN 55421
Re: Term as Resident Council Officer for 2002.
Dear Jackie:
On behalf of the Columbia Heights Housing and Redevelopment Authority and staff, I am
writing to congratulate and commend you on your appointment to the Resident Council of
Parkview Villa for the year 2002. Your willingness to serve the resident community at
Parkview Villa is noteworthy. Strong leadership from the Resident Council is very important
to insuring high morale, improving communication, and coordinating resident community
activities.
I look forward to working with you to enthusiastically and energetically meet the needs of the
residents. I hope you will find your experience on the Resident Council a very rewarding and
worthwhile endeavor. Again, thank you for your willingness to serve on the board.
Yours very truly,
Marlaine Szurek
Chair
C:
HRA Commissioners
Anita Kottsick, Public Housing Administrator
Walt Fehst, Executive Director
Randy Schumacher, Acting Deputy Executive Director
H:\HRAMisc.2002\Term of Resident Council Ltr
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
CITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
Visit Our Website at: www. ci. colurnbia-heights, mn. us
HRA COMMISSIONERS:
Marlaine Szurek
Dennis Ecklund Jr.
Gary L. Peterson
Julienne Wyckoff
Bruce Nawrocki
Bobby Williams
HOUSING&REDEVELOPMENT AUTHORITY (HRA)
January l6, 2002
Dennis Ecklund Jr.
Vice President Resident Council
Parkview Villa
965 40a' Avenue NE, Apt. 511
Columbia Heights, MN 55421
Re: Term as Resident Council Officer for 2002.
Dear Dennis:
On behalf of the Columbia Heights Housing and Redevelopment Authority and staff, I am
writing to congratulate and commend you on your appointment to the Resident Council of
Parkview Villa for the year 2002. Your willingness to serve the resident community at
Parkview Villa is noteworthy. Strong leadership from the Resident Council is very important
to insuring high morale, improving communication, and coordinating resident community
activities.
I look forward to working with you to enthusiastically and energetically meet the needs of the
residents. I hope you will find your experience on the Resident Council a very rewarding and
worthwhile endeavor. Again, thank you for your willingness to serve on the board.
Yours very truly,
Marlaine Szurek
Chair
C;
HRA Commissioners
Anita Kottsick, Public Housing Administrator
Walt Fehst, Executive Director
Randy Schumacher, Acting Deputy Executive Director
H:\HRAMisc.2002\Term of Resident Council Ltr
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS Of DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
CITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
Visit Our Website at: www. ci. columbia-heights, mn. us
HRA COMMISSIONERS:
MarLaine Szurek
Dennis Ecktund Jr.
Gary L. Peterson
Ju[fenne Wyckoff
Bruce Nawrocki
Bobby Wittiams
HOUSING & REDEVELOPMENT AUTHORITY (HRA)
January 16, 2002
William Cross
President Resident Council
Parkview Villa
965 40~ Avenue NE, Apt. 303
Columbia Heights, MN 55421
Re: Term as Resident Council Officer for 2002.
Dear William:
On behalf of the Columbia Heights Housing and Redevelopment Authority and staff, I am
writing to congratulate and conunend you on your appointment to the Resident Council of
Parkview Villa for the year 2002. Your willingness to serve the resident community at
Parkview Villa is noteworthy. Strong leadership from the Resident Council is very important
to insuring high morale, improving communication, and coordinating resident community
activities.
I look forward to working with you to enthusiastically and energetically meet the needs of the
residents. I hope you will fred your experience on the Resident Council a very rewarding and
worthwhile endeavor. Again, thank you for your willingness to serve on the board.
Yours very truly,
Marlaine Szurek
Chair
C:
HRA Commissioners
Anita Kottsick, Public Housing Administrator
Walt Fehst, Executive Director
Randy Schumacher, Acting Deputy Executive Director
H:\HRAMisc.2002\Term of Resident Council Ltr
THE CITY Of COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER