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HomeMy WebLinkAboutAugust 20, 2003HOUSING & REDEVELOPMENT AUTHORITY (I-IRA) REGULAR MEETING MINUTES AUGUST 20, 2003 CALL TO ORDER/ROLL CALL Chair, Ericson called the meeting to order at 6:36 p.m. Present: Tammera Ericson, Bruce Kelzenberg, Bruce Nawrocki, Bobby Williams, Dennis Ecklund Jr., Patricia Jindra PLEDGE OF ALLEGIANCE CONSENT AGENDA Approval of Minutes MOTION by Williams, second by Jindra, to approve the minutes of April 15, 2003, as presented in writing. All ayes. Motion Carried. REPORT OF MANAGEMENT COMPANY William Jones stated LBP will be repairing five exhaust units on the north roof, the painting is complete in the south building, the new furniture is in place in the main areas and he is going out for bids to replace carpeting in the south building hallways. All four units are rented at Tyler, six units in the North building have given notice, with only one left to rent out, and in the south building there are two units that have given notice, with one left to fill the vacancy. Shirley Barnes, CEO, Crest View Corporation stated, Jones will be leaving Parkview Villa for another position with Crest View. Anita Kottsick will be the Parkview Villa Administrator, providing 10 hours/week, and they will be hiring a full time assistant that will be trained in by Kottsick. CITIZEN FORUM Resident, Lynn Myer of 4607 Tyler asked why residents weren't advised of the sale and the meetings. Streetar stated the meetings and sale have been published in the Focus, the official City Newspaper. Resident, James Hayes indicated residents would like an open-air porch on the front of the building where the benches are located. Resident, Marge Buczynski, Unit 410, recommended to the board, in review of the management bids, to please consider a new management company as she and other residents are tired of begging to get repairs done. She has experienced water leaking over a four-month period in her bedroom, talked to William twice, with no response until she finally called the Mayor's office. At that point she got staff to respond to her request. Priscilla Cross, Unit 303 stated communication between Jones and residents has caused tension and conflicts at Parkview. She also asked the board to look at management that can communicate better with residents. Bill Cross, Unit 303, felt Jones was doing the best job he could and ask the board to look into the credentials and communication skills of the bidding companies administrative staff. Housing & Redevelopment Authority Minutes August 20, 2003 Page 2 of 6 PUBLIC HEARING Sale of 4607 Tyler Street 4-Plex Mark Nagel stated at the HRA meeting in April, the board authorized staff to prepare an agreement with Minnesota Housing Resources Inc. for the sale of 4607 Tyler Street 4-plex for a purchase price of $! 60, 000. If the board approves the Purchase Agreement, it will take approximately 45 days to complete the transaction. Minnesota Housing Resources will keep the rents at a reasonable rate as stated in the agreement. Judy Shentla, a former resident of 4607 Tyler stated she was at the HRA meeting where it was approved to raise rents of the current residents $30 per year and $600 for any future residents and was concerned that the rents will not be affordable anymore. Lynn Miner, a resident of 4607 Tyler was concerned with her rent under the new ownership. Streetar and Crest View staff will meet with her to go over her situation. Nawrocki stated he understood Mr. Engstrom has left the firm and wondered if there would be any reason to question the management in his absence. Streetar stated there are two remaining staff members; one that has been with the firm for approximately 14years and the other has extensive experience, therefore, he felt confident there would not be any problems. Motion by Kelzenberg, second by Jindra, to close the Public Hearing. All ayes. Motion Carried. Motion by Nawrocki, second by Ecklund, to table this item until staff can get a better explanation of what the rents would be with the Minnesota Housing Resource Company. Upon Vote: Ecklund- aye, Nawrocki- aye, Ericson- nay, Kelzenberg- nay, Williams- nay, Jindra- nay. Motion failed. Motion by Kelzenberg, second by dindra, to Approve the Sale of 4607 Tyler Street to Minnesota Housing Resources, Inc. for $160, 000 with stipulations outlined in the Purchase Agreement; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. Upon Vote: Ecklund- aye, Nawrocki- nay, Ericson- aye, Kelzenberg- aye, Williams- nay, dindra- aye. Motion Carried. ITEMS FOR CONSIDERATION Parkview Villa Management Bids Ericson had each of the five companies introduce themselves and give a two-minute speech on their company. Shannon Bogner, CommonBond stated they are Minnesota's largest non-profit organization for public housing, manage a few high rises with a strong senior population in Minneapolis and St. Paul, and have over 40properties in Minnesota. Shirley Barnes, Crest View Corporation stated they have managed Parkview Villa for the City for many years, Anita Kottsick will be coming back as administrator, they received a score 96 on Housing & Redevelopment Authority Minutes August 20, 2003 Page 3 of 6 the HUD score for management, Crest View has a real commitment to the community and can therefore, provide services at a lower rate. Steven Schachtman, Steven Scott Company stated they have been in business for 35 years, manage 5, 000 apartment units in the greater Minneapolis area, have a staff of approximately 350people, they bring stability, commitment, and dedication, and are sensitive to the residents responses. Lisa Moe, Stuart Companies stated they have been in business for 33 years, have about 5, 000 units between Minnesota, Wisconsin and Omaha, have a mixed portfolio of properties, affordable housing, senior and market rate, in home health care, are known for 24 hour maintenance services, and that their office is in Bloomington. Denny 0 'Donnell, Walker ElderCare stated they have been in the business of servicing seniors since 1945, have a variety of projects in the Twin Cities, including two in Anoka County, one of which is the Section 202, low-income senior housing similar to Parkview Villa, manage assisted living facilities, their first step in managing Parkview Villa would be to send out a survey to all of the residents to see what kind of services they are interested in. Nawrocki was not clear what the five companies bids actually covered and asked them to clarify their costs for the first and second year of the agreement. Their response was as follows: CommonBond at $184,797 with staff cost of living increase next year; Crest View at $169,019 with staff cost of living and 10 cents per unit management increase each year; Walker ElderCare at $168,500 with CPI increase each year; Steven Scott at $175, 000 with a decrease in future years; and Stuart Management at $190,592 with staff cost of living each year after. Nawrocki stated he took it offense to the wording in the letter written by Mark Nagel, which stated, "Although Crest View is the only company that actually has public housing management and accounting experience, they all have competent staff that would work well with senior citizens" and "Crest View is the only company with an on-site manager that is a certified Public Housing Manager", and requested Nagel to define Public Housing. Nagel stated Public Housing is a low-income housing program like we have in place at Parkview Villa North. Nagel also explained that he was stating that Crest View was the only bidder that stated in they bid packet their have an on-site Public Housing Manager, not that any of the other bidders weren't qualified. Ericson asked the representatives to state if they have on-site staffing that are certified Public Housing Managers. CommonBond stated they have one manager certified in public housing and public housing financial management certification and building maintenance certified, and have three staff members that have public housing occupancy and public housing financial certifications. Steven Scott stated they have a certified residential manager, certified occupancy manager, and HUD certified managers, with no certified public housing staff. Stuart Management has staff with certified housing managers, financial, occupancy and housing certifications. Walker stated they do not have any staff certified in public housing, but have staff certified in Section 202 properties, and occupancy manager. Crest View stated Kottsick is certified in occupancy and public housing. Housing & Redevelopment Authority Minutes August 20, 2003 Page 4 of 6 Ericson asked each boardmember for their thoughts on the management bids. Williams-felt Crest View provides a good program. dindra- felt it is time for change and was impressed with Walker and CommonBond. Kelzenberg- felt a need for change and was leaning towards Walker. Nawrocki-he is a volunteer member of an advisory board for CommonBond, that meets three times a year, so he is familiar with CommonBond and also Walker's programs for seniors and felt they were both very qualified to manage Parkview Villa. Crest View has a strong background in the community but, was discouraged with the situation over the last year or so. Ecklund- felt very comfortable with CommonBond and Walker and stated that Crest View could possibly work if they made some changes. Ericson-felt it is important to look over all the companies as a whole and be objective and has great trust in Crest View with their participation in the community. Ericson asked Mayor, Wyckoff for her thoughts. Wyckoff stated that Crest View has done a great job in the past but, maybe it's time for a change. Motion by Nawrocki, second by Kelzenberg, directing staff to prepare a draft 3-year Management Services Contract for Parkview Villa North and South with Walker ElderCare subject to approval by the HRA Board at a special meeting to be held prior to the regular HRA meeting in October. Upon Vote: Ecklund- aye, Nawrocki- aye, Ericson- nay, Kelzenberg- aye, Williams- nay, dindra- aye. Motion Carried. Amended Motion by Williams, second by Ecklund, to direct staff to prepare a draft 3-year Management Agreements with Crest View and Walker ElderCare subject to approval by the HRA Board at a special meeting to be held prior to the regular HRA meeting in October. Upon Vote: Ecklund- aye, Nawrocki- nay, Ericson-aye, Kelzenberg-nay, Williams- aye, dindra- nay. Motion Failed. Ericson called for a 5-minute recess. Architectural Services Aereement Nagel stated in the 15-year Capital Improvement Plan the apartment modernization for Parkview Villa North was identified. The modernization funding will come from the 2003 Capital Fund budget of $92,800, along with $24,200 of the remaining 2002 budget, which comes to a total amount of $118,000. An additional $13,000 from both the 2002 and 2003 budgets was allocated for architectural services on project phasing and specifications for the work to be done to update each apartment. An RFQ was sent out from a list obtained by HUD of qualified architects, with three firms responding: B WBR Architects, Blumentals/Architecture, Inc. and Daniel K. Duffy Architects, Inc. All three companies bids meet the HRA 's needs, but Blumentals and Duffy did not include reimbursement, which could lead to going over the $13,000 budgeted amount. Staff recommends approval of the bid from BWBR Architects. Housing & Redevelopment Authority Minutes August 20, 2003 Page 5 of 6 Williams asked if these fees are reimbursable and if so, will the project be done in time if the HRA sells the building to Anoka County. Nagel stated, yes the funds would be reimbursable and it would be done in time. MOTION by Nawrocki, second by Williams, to Approve the Architectural Services Agreement with BWBR Architects for the Parkview Villa North Apartment Modernization Project with the amount not-to-exceed $13,000; and furthermore, to direct the Chair and Executive Director to enter into an agreement for the same. All ayes. Motion Carried. Parkview Villa North Elevator #2 Repair Pro,iect Nagel stated, staff was notified by Schindler Elevator Corporation that Elevator #2 at Parkview Villa North was in need of immediate repairs. Eagle Elevator confirmed the need for immediate replacement. Staff obtained proposals from three contractors: Eagle Elevator, Schindler Elevator, and ThyssenKrupp Elevator, which are all local vendors. Eagle Elevator was the low bidder at $23, 700 and agrees to comply with HUD's Davis Bacon Wage Decision requirements. By revising the 2002 Capital Fund Program remaining dollars the HRA could pay for the elevator repairs. MOTION by Williams, second by Ecklund, to Approve the 2002 Capital Fund Program Budget Revision and the contract for repairs with Eagle Elevator Corporation for an amount not to exceed $23, 700for Elevator #2 repair at Parkview Villa North; and furthermore, to authorize the Chair and Executive Director to enter into an agreement for the same. All ayes. Motion Carried. Resolution 2003-02 Amending and Restating the Bylaws Streetar stated last month the EDA amended their Bylaws to start their meetings at 7:00p. m. instead of 6:3O pm. Some of the HRA boardmembers also asked to change the HRA meetings to correspond with the EDA 's schedule. Therefore, staff has prepared the amended Bylaws for board review and adoption. MOTION by Ericson, second by Williams, to waive the reading of Resolution 2003-02, there being an ample amount of copies available to the pubHc. All ayes. Motion Carried. MOTION by Ericson, second by Williams, to Adopt Resolution 2003-02, a Resolution to Amend and Restate the Bylaws of the Columbia Heights Housing & Redevelopment Authority. All ayes. Motion Carried. Nawrocki stated there are other corrections to be made to the Bylaws at this time also. Ericson requested staff have the City's legal council review and prepare an amended version of the Bylaws for the October meeting. Housing & Redevelopment Authority Minutes August 20, 2003 Page 6 of 6 Other Business Reuben Baker, Caretaker for Parkview Villa asked, what will happen to Pat and his vacation and sick time when a new management firm takes over. Streetar stated they should check with Shirley Barnes at Crest View to see what their hiring contract states. ADMINISTRATIVE REPORTS- None ADJOURNMENT Chair, Ericson adjourned the meeting at 9:05 p.m. Respectfully submitted, Recording Secretary HSHRAMinutes 2003\8-20-2003