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HomeMy WebLinkAboutOctober 15, 2002HOUSING & REDEVELOPMENT AUTHORITY REGULAR MEETING MINUTES OF OCTOBER 15, 2002 CALL TO ORDER - The Regular Meeting of the Columbia Heights Housing & Redevelopment Authority (HRA) was called to order by Marlaine Szurek at 6:28 p.m., October 15, 2002, in the Parkview Villa Community Room B, 965 40t~ Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Commission Members Absent: S taft Present: Marlaine Szurek, Gary Peterson, Julienne Wyckoff, Bruce Nawrocki, and Bobby Williams, Dennis Ecklund Jr. Robert Streetar, Deputy Executive Director Randy Schumacher, Comm. Dev. Assistant William Jones, Parkview Villa Housing Administrator Cheryl Bakken, Secretary Mark Nagel, Housing Assistant CONSENT AGENDA Approval of Minutes Approve the Minutes of Special Meeting of September 17, 2002. MOTION by Nawrocki, second by Williams, to approve the minutes from September 17, 2002, Special meeting as presented in writing. All ayes. Motion Carried. REPORT OF MANAGEMENT COMPANY Jones reported in two apartments in the South building they had to replace the heating zone valves. Bearings need to be replaced in the motor for the exhaust unit in the North boiler room and in the exhaust unit that serves the North apartments ending in 7. Maintenance will work with staff to obtain bids. On October 6th, apartment #1 at 4607 Tyler had problems with the kitchen sink backing up. t'ghile it was being cleaned the snake broke the piping under the sink, which went to apartment #2. Staff wasn 't aware of the water damage to apartment #2 until the water ran into the basement and set off the smoke detector and CO detector. All repairs were completed on October 7t*. CITIZENS FORUM Olive Stanislowski, Apartment 319, stated she reported water leaking from her ceiling fan that hasn't been fixed. Jones stated the repair is on the list of maintenance items and will be fixed in a timely matter. Nawrocki stated a resident resident of Parkview Villa contacted him requesting that a garbage can be placed closer to the walkway, by the light pole in the park, adjacent to Parkview, so when residents walk her dogs in the winter months, it will be easier to get to with the snow on the ground. Streetar will check with Public Works on availability of an extra garbage can to be placed in that area. Housing & Redevelopment Authority Minutes October 15, 2002 Page 2 of 3 ITEMS FOR CONSIDERATION PUBLIC HEARING Adopt Resolution 2002-07, Approving the 2003 PHA Plan Nagel stated staff has met the HUD required forty-five days for review of the PHA Plan by the public, Parkview Villa Resident Advisory Board, and Anoka County. The document will be electronically transmitted and downloaded through the HUD web page REAC System after approval of Resolution 2002-07. Once the plan is approved, the Capital Improvement Committee will meet to decide which apartments need cabinet replacement this year, based upon depreciation. Szurek felt the kitchens should be a high priority for the committee and asked what the time limit for the funds to be spent is. Nagel stated the HRA has until June 30'* of 2006. Motion by Peterson, second by Williams, to close the Public Hearing for the review of the draft Housing and Redevelopment Authority Annual PHA Plan at 6:45 p.m. All ayes. Motion Carried. Motion by Peterson, second by Williams, to waive the reading of Resolution 2002-07, there being ample copies available to the public. All ayes. Motion Carried. Motion by Peterson, second by Williams, to adopt Resolution 2002-07, of the Columbia Heights Housing and Redevelopment Authority (HRA) confirming approval of the Public Housing Agency certifications of compliance with the PHA plans and related regulations, revisions to the 2000, 2001 and 2002 Capital Fund Program documents and direct staff to submit to HUD. All ayes. Motion Carried. Accept Bids and Approve Bid for Parkview Villa Re-Roof Project Nagel stated the bids were opened at 2p.m. today in the City Hall, Conference Room I. All of the bids listed on the spreadsheet provided by staff are approximately $60,000 to $70,000 lower than the previous bids. All of the bidders, except for Rayco included the up-roof, metal, cladding, and shingles to their proposals. Rayco was the lowest bidder, however, as you can see in the letter from RI-IA Architects Inc. that their bid is missing a lot of the important information necessary and recommend awarding the bid to Omni Roofing. Jerry Peterson from Omni Roofing Company described the types of materials and process that his company would use on the re-roofing project. The materials are from the Hickman System that will drain water from the roof to the ground, they will apply four plys of polyester film over the roof, the flood coating has a greater amount of UV resistors, flashing is made of mineral surface material, and the metal is covered under the manufacturers warranty. Nawrocki asked if Mr. Holman has any interest with the Hickman System products. Jerry Peterson indicated that it was his understanding that another company bought the Hickman System from Mr. Holman 's firm, but wasn't sure if he still had any investment in it. NawrocIa' asked Nagel to clarify if there is a connection and report back to him. Housing & Redevelopment Authority Minutes October 15, 2002 Page 3 of 3 Ecklund asked, how long the project will take. Jerry Peterson stated weather permitting, it would take approximately 1! working days. Motion by Peterson, second by Williams, to accept bids and approve the lowest responsible bid for the replacement of the Parkview Villa North roof and the repair of the roof area connecting the North and South buildings, subject to the approval as to the form of contract by the City Attorney, and furthermore, authorize the Chair and Executive Director to enter into an agreement for the same with Omni Roofing. Upon Vote: Ecklund- Aye, Peterson- Aye, Williams- Aye, Nawrocki- abstained, Wyckoff- Aye, Szurek- Aye. Motion Carried. ADMINISTRATIVE REPORTS Szurek requested the Boardmembers read the Community Development Monthly Goals Update report and if they have any questions, contact Streetar this week. ADJOURNMENT Chair, Szurek adjourned the meeting at 7:15 p.m. Respectfully submitted, Recording Secretary H:LHRAMinutes Form\ 10-15-2002