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HomeMy WebLinkAboutSeptember 17, 2002 HOUSING & REDEVELOPMENT AUTHORITY SPECIAL MEETING MINUTES OF SEPTEMBER 17, 2002 CALL TO ORDER- The Special Meeting of the Columbia Heights Housing & Redevelopment Authority (HRA) was called to order by Gary L. Peterson at 6:36 p.m., Tuesday, September 17, 2002, in the City Hall, Conference Room 1,590 40th Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Commission Members Absent: Staff Present: Gary Peterson, Julienne Wyckoff, Bruce Nawrocki Marlaine Szurek, Dennis Ecklund Jr., Bobby Williams Walt Fehst, Executive Director Robert Streetar, Deputy Executive Director Randy Schumacher, Comm. Dev. Assistant Anita Kottsick and William Jones Parkview Villa Housing Administrators Cheryl Bakken, Secretary Mark Nagel, Housing Assistant MOTION by Nawrocki, second by Wyckoff, to appoint Gary L. Peterson, the Secretary/Treasurer as Chair, Pro-Tem to mn the HRA meeting in the absence of the Chair and Vice Chair. All ayes. Motion Carried. PLEDGE OF ALLEGIANCE CONSENT AGENDA Approval of Minutes MOTION by Nawrocki, second by Wyckoff, to approve the minutes from August 20, 2002, special meeting with the following amendments: Under Items for Consideration, Resolution 2002-06, Recommending Setting the HRA Levy, the last sentence should read: Streetar suggested a special meeting to be held prior to the EDA meeting at 6:30 pm. On Tuesday, September 17th at City Hall to go through the HRA Budget. Under Other Business, 4828 5th Street, the third and fourth sentence should read: The purchase price is $118,000, with a gap price of $60,000. The City would be responsible for $30,000, which would come out of revenue funds from Parkview Villa South and would be replaced by funds from the TIF scattered site district at a later date. All ayes. Motion Carried. ITEMS FOR CONSIDERATION RESOLUTION 2002-08, ADOPTING THE PROPOSED 2003 BUDGET AND LEVY Streetar stated, the HILl Budget, is funded by the HRA Levy. The proposed Budget for 2003 is $111,648, which is the maximum amount the HRA can levy and reflects a $54 decrease from last years budget of $111, 702. The proposed Budget includes expenses related to the SheffieM Redevelopment Project and Community Development Administration. The HRA cash balance to pay the interfund loan is $560,559, leaving the inter-fund loan balance of $129,160. Operating Housing & Redevelopment Authority Minutes September 17, 2002 Page 2 of 4 Expenses remain at $34,648 of the HRA levy that is transferred into the Community Development Revenue Fund. The HRA levy costs a homeowner with the average taxable market value home of $116,200, $16. 73 annually or $1.39 per month. Nawrocla' asked what formula was used to calculate the cost per homeowner. Streetar stated he used the Taxable Market Value times the HRA Rate of. 0001440. MOTION by Wyckoff, second by Nawrocki, to waive the reading of Resolution 2002-09, there being an ample copies available to the public. All ayes. Motion Carried. MOTION by Wyckoff, second by Nawrocki, to adopt HRA Resolution 2002-08, being a Resolution of the Columbia Heights HRA adopting a Budget and recommending setting the HRA Levy. All ayes. Motion Carried. RESOLUTION 2002-09, ADOPTING THE PROPOSED BUDGET FOR PARKVIEW VILLA NORTH Streetar stated the proposedBudgetfor Parkview Villa North is $360,507, which reflects an increase of 2. 7% or $9,435 over last year's Budget of $351,072. Total revenue is $390,142, and includes rents of $277,560, a Department of Housing and Urban Development (HUD) operating subsidy of $99,082, investment income of $9,000 and some other miscellaneous charges. Parkview Villa North has a fund balance of $57,224, that allows the cash necessary to cover the day-to-day operations and maintenance emergencies that occur. MOTION by Wyckoff, second by Nawrocki, to waive the reading of Resolution 2002-09, there being ample copies available to the public. All ayes. Motion Carried. MOTION by Wyckoff, second by Nawrocki, to adopt HRA Resolution 2002-09, being a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights, adopting the 2003 Parkview Villa North Budget of $360,507 and recommending this to the City Council for approval. All ayes. Motion Carried. RESOLUTION 2002-10, ADOPTING THE PROPOSED 2003 BUDGET FOR PARKVIEW VILLA SOUTH Streetar stated the proposed Budget for Parkview Villa South is $206,264, or a decrease of 5.6% under last year's budget of $218,587. The decrease is due to cost offewer residents moving in and out. The Capital Fund Balance is approximately $700,000 and will be used to pay for the cost of implementing the 15-year Capital Improvement Plan of $162, 000. Parkview Villa South's operating fund balance is $22,000, which allows the necessary cash to cover the day-to- day operations and minor maintenance emergencies. MOTION by Nawrocki, second by Wyckoff, to waive the reading of Resolution 2002-10, there ample copies available to the public. All ayes. Motion Carried. Housing & Redevelopment Authority Minutes September 17, 2002 Page 3 of 4 MOTION by Nawrocki, second by Wyckoff, to adopt Resolution 2002-10, being a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights adopting the 2003 PVVS Budget of $206,264 and recommending this budget to the City Council for approval. All ayes. Motion Carried. RESOLUTION 2002-11, ADOPTING THE PROPOSED 2003 BUDGET FOR 4607 TYLER STREET Streetar stated the proposed Budget for 4607 Tyler Street is $17,309. Staff suggested an increase in rent from $350 to $380per month, a $30 a month increase to generate $1,440 annually and ensure adequate reserves to pay for future capital needs such as a roof windows, heating and air, landscaping, etc. This will be the first rent increase since the City purchased the building in 1995. The current fund balance of approximately $3 7, 000 could be used for capital improvements. MOTION by Nawrocki, second by Wyckoff, to waive the reading of Resolution 2002-11, there being ample copies available to the public. All ayes. Motion Carried. MOTION by Nawrocki, second by Wyckoff, to adopt HRA Resolution 2002-11, being a Resolution of the Housing and Redevelopment Authority in and for the City of Columbia Heights adopting the 2003, 4607 Tyler Street Budget of $17,309 and a rent increase of $30 per month on all units effective January 1, 2003 and recommending this budget and rent increase to the City Council for approval. All ayes. Motion Carried. SET PUBLIC HEARING FOR THE 2003 PHA PLAN REVIEW Nagel stated staff prepared a draft of the 2003 PHA Plan for Board review. Prior to submittal to HUD, it is required that we hold a 45-day review period to allow for public input. Staff suggested holding a Public Hearing on October 15, 2002 at 6:30pm at Parkview Villa. At that time the Board can make any modifications to the plan and authorize staff to submit electronically to HUD. The Resident Council and Anoka County will receive copies for their review prior to the Public Hearing. Streetar stated that at the October 15th meeting, staff will provide the full 15-year plan from TKDA and their representative will also be in attendance to answer any questions. MOTION by Nawrocki, second by Wyckoff, to set a Public Heating date of Tuesday, October 15, 2002 at 6:30 p.m. at Parkview Villa for the purpose of receiving public input on the 2003 Public Housing Authority (PHA) Plan. All ayes. Motion Carried. PARKVIEW VILLA RE-ROOF PROJECT Nagel stated the HRA must obligate the remaining approximately $104,000 of the 2000 Capital Funds by September 30th, or lose them. At the July 16th HRA meeting, the Board approved the one to five year CIP completed by TKDA for Parkview Villa. In August, RHA Architects was selected to prepare plans and specs for the roofing projects at Parkview Villa. Only two bids were received. They were from Royal and Omni Roofing Companies. Both bids were considerably higher than anticipated because of the cost of the metal flashing and the Davis- Bacon regulations. Housing & Redevelopment Authority Minutes September 17, 2002 Page 4 of 4 Nawrocki had a conversation with staff from Rayco in Columbia Heights, indicating they were not given a chance to bid on the roof project. Nagel indicated that staff was contact by Sue at Rayco, after the bids were received, which staff authorized a two week extension of the bidding process to accommodate them. Sue notified him that they didn't have enough time to bid. Fehst stated, he will contact Rayco to get a better understanding of the situation. MOTION by Wyckoff, second by Nawrocki, to accept bids and approve the bid from Omni Roofing for the replacement of the Parkview Villa North roof and the repair of the roof area connecting the North and South buildings in an amount not to exceed $294,180, subject to approval by the City Attorney and HUD, and furthermore, authorize the Chair and Executive Director to enter into an agreement for the same. All ayes. Motion Carried. ADMINISTRATIVE REPORTS Streetar stated staff will be providing the enclosed Community Development Update each month to give the Boardmembers an update of all the projects the department is working on. On the HRA level staff has been focusing on Evaluating Options for Parkview Villa. Nagel stated that he has a proposal to present to the Board in October for the sale of 4607 Tyler. Staff has been promoting the available loans for residents on our local Cable TV channel with the help of Jean Kuehn. The Resource Center issued the first Rehab Incentive Rebate in August in the amount of $4, 474. The two Habitat for Humanity homes on Quincy are near completion and will be sold and occupied soon. Streetar stated staff will be providing a Monthly Housing Report that details each program offered by ACCAP, CEE, and the Resource Center (GMHC) for Columbia Heights listing the number of residents served and the total dollar amount per month involved. ADJOURNMENT Secretary/Treasurer, Gary L. Peterson adjourned the meeting at 7:40 p.m. Respectfully submitted, Cheryl Bakken Recording Secretary H:LHRAMinutes2002\9-17-2002