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HomeMy WebLinkAboutJuly 16, 2002HOUSING & REDEVELOPMENT AUTHORITY REGULAR MEETING MINUTES OF JULY 16, 2002 CALL TO ORDER - The Regular Meeting of the Columbia Heights Housing & Redevelopment Authority (HRA) was called to order by Chair, Marlaine Szurek at 6:36 p.m., July 16, 2002, in the Parkview Villa Community Room B, 965 40~ Avenue NE, Columbia Heights, Minnesota. ROLL cALL Commission Members Present: Marlaine Szurek, Julienne Wyckoff, Bruce Nawrocki and Dennis Ecklund Jr. Commission Members Absent: Staff Present: Gary Peterson and Bobby Williams Walt Fehst, Executive Director Robert Streetar, Deputy Executive Director Randy Schumacher, Comm. Dev. Assistant Anita Kottsick, Parkview Villa Housing Administrator Shirley Barnes, CEO, Crest View Corporation Cheryl Bakken, Secretary CONSENT AGENDA Approval of Minutes Approve the Minutes of Regular Meeting of April 16, 2002. MOTION by Nawrocki, second by Wyckoff, to approve the minutes from April 16, 2002, regular meeting as presented in writing. All ayes. Motion Carried. REPORT OF MANAGEMENT COMPANY Kottsick indicated the sump pump isn't working property in the south garage. Staff is working on replacement bids. Staff is still working to obtain bids for repair of the sidewalk area by the middle entrance to the building. Kottisk reported the new surge protectors are working well. There was a power surge last Friday at 3:30pm in the south building, which turned out that the battery was low and was replaced. One resident reported today, the entrance door hit her wheelchair as she entered the building. Staff will work with the resident to determine what the problem was and correct it as soon as possible. Kottsick will be on vacation July 20a thru July 29th, and that William Jones will be handling any issues that may arise at Parkview Villa. Barnes indicated that around September 1", Kottsick will be leaving her administrative position at Parkview Villa and going to the new senior assisted living building on 42~ and Central. She thanked Kottsick for all her hard work at Parkview Villa and then introduced the new administrator, William Jones. Jones stated he is from Chicago, has worked for the Crest View Corporation as their Environmental Services Director and that he looks forward to working with the City of Columbia Heights and the residents of Parkview Villa. Jones, was also welcomed by Boardmembers and staff. Kottsick thanked the Board for giving her the opportunity to work with them, staff and the residents of Parkview Villa in the last year. The Boardmembers thanked Kottsickfor her understanding, cooperation and concerns of the residents of Parkview Villa. Housing & Redevelopment Authority Minutes July 16, 2002 Page 2 of 3 ITEMS FOR CONSIDERATION PARKVIEW VILLA NORTH AND SOUTH CAPITAL IMPROVEMENT PLAN Streetar stated at the April 16, 2002 HRA meeting, the board approved a $6,700 contract with TKDA to prepare a 15-year Capital Improvements Plan for both the North and South buildings. The HRA has until September 30, 2002 to spend $108,000 remaining from the 2000plan or loose the funds. In TKDA's report two emergency issues are identified: 1) the replacement of the roof on the North building, which is 27years old; and 2) repairs to the leaking roof between the North and South buildings. Dean Johnson from TK. DA was present and answered some of the questions relating to the cirp report. Johnson indicated the items are listed in the order of priority, felt they could develop plans and construction specifications for the roof projects in a timely manner so the 2000funds could be used for the projects, and explained the problems they found with the two buildings were moisture and basic aging issues. MOTION by Wyckoff, second by Szurek, to approve the five-year CIP for Parkview Villa North and South and authorize TKDA to develop plans and construction specifications for the Parkview Villa North roofing projects, with the roofing improvements to be paid for using year 2000 and 2001 HUD Capital Fund Program funds. Nawrocla' asked if staff has obtained bids for the roof projects and if not, he would request a division of the motion. Streetar indicated staff has not gone out for bids yet due to the cut off time of September 30th for the funds to be used. Resident, Robert Ruettimann suggested the Board vote on the motion tonight and hold a special meeting in twr> weeks to review and approve the bids for the roofing, allowing time for the roofs to be repaired-prior to the winter season without loosing funding. MOTION by Wyckoff, second by Szurek, to approve the five-year CIP for Parkview Villa North and South. All ayes. Motion Carried. MOTION by Wycoff, second by Szurek to authorize staffto solicit bids for the drafting of specifications for the replacement of the Parkview Villa North roof and the repair of the roof area connecting Parkview Villa North and South. All Ayes. Motion Carried. RESOLUTION 2002-05, APPROVING CALCULATION OF PERFORMANCE FUNDING SYSTEM OPERATING SUBSIDY SUBMITTAL TO HUD Streetar indicated HUD requires a Board Resolution for the submittal of the Calculation of Performance Funding System Operating Subsidy, Forms 525 74 and 52 723 prior to submittal. Staff has prepared Resolution 2002-05 along with the related forms for Board review. Housing & Redevelopment Authority Minutes July 16, 2002 Page 3 of 3 Nawrocki indicated that on the Board Resolution form 52574, the spelling of Columbia should be corrected prior to submittal. Staff will make the change. Kottsick explained some of the line items to the Board. MOTION by Nawrocki, second by Wyckoff, to Approve Resolution 2002-05, being a Resolution of the Columbia Heights Housing & Redevelopment Authority confu-ming approval of the Calculation of Performance Funding System Operating Subsidy for 2002; and furthermore, to direct the Executive Director to forward same to the U.S. Department of Housing and Urban Development. All ayes. Motion Carried. ADJOURNMENT Chair, Szurek adjourned the meeting at 7:13 p.m. Respectfully submitted, Recording Secretary H:XI-IRAMinutes 2002\7-16-2002