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HomeMy WebLinkAboutJanary 15, 2002HOUSING & REDEVELOPMENT AUTHORITY REGULAR MEETING MINUTES OF JANUARY 15, 2002 CALL TO ORDER - The Regular Meeting of the Columbia Heights Housing & Redevelopment Authority (HRA) was called to order by Walt Fehst, Executive Director at 6:36 p.m., Tuesday, January 15, 2002, in the Parkview Villa Community Room B, 965 40~h Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Commission Members Absent: Staff Present: Marlaine Szurek, Gary Peterson, Julienne Wyckoff, Bruce Nawrocki, and Dennis Ecklund Bobby Williams Walt Fehst, Executive Director Randy Schumacher, Acting Deputy Exec. Director Anita Kottsick, Parkview Villa Housing Administrator Cheryl Bakken, Community Development Secretary Oath of Office The Oath of Office was administered by Fehst to Dennis Ecklund Jr., a Parkview Villa resident. Election of Officers Fehst conducted the Election of Officers. After the election proceedings were held there was a unanimous vote to accept the following officers for the year 2002: Chairman: Vice Chair: Sec./Treas. Marlaine Szurek Dennis Ecklund Jr. Gary Peterson Approval of Minutes for Meeting on November 20, 2001 MOTION by Nawrocki, second by Peterson, to adopt the minutes of November 20, 2001, regular meeting as presented in writing. All ayes. Motion Carried. PUBLIC HEARING Adopting Resolution 2002-01~ Approving the 2002 PHA Plan Schumacher indicated staff prepared the Draft 2002 Public Housing Agency Plan and has submitted it to Board members, Parkview Villa residents, Anoka County, the Library, and published the Public Hearing Notice for the required 45-day review. The documents include a mission statement, goals and objectives of the agency, an executive summary, statements of needs and resources, and numerous policies like the One Strike, Tracking Crime and other policies that staff developed last year to meet HUD requirements. Schumacher also recommended the Board schedule a time with Kottsick to see the new HUD software that was installed in 2001for transmitting the required documents and recommended adoption of Resolution 2002-01 approving the Plan. Motion by Peterson, second by Nawrocki, to waive the reading of Resolution 2002-01, there being ample copies available to the public. All ayes. Motion Carried. Housing and Redevelopment Authority (HRA) January 15, 2002 Page 2 of 3 Motion by Peterson, second by Wyckoff, Adopting Resolution 2002-01 of the Columbia Heights Housing and Redevelopment Authority (Iq]LA) confirming approval of the Public Housing Agency Certifications of Compliance with the PHA Plans and related regulations, and direct its submittal to HUD. All ayes. Motion Carried. Nawrocki questioned why Dakota County approved the plan and what does CFP stand for in the plan. Schumacher clarified that the Plan is submitted to Anoka County for compliance with their Comprehensive Plan, which is also in compliance with the Dakota County Comprehensive Plan and that CFP stands for Capital Fund Program, which used to be called CIAP. The name was changed in 2001. Szurek asked where the figures of $25, O00 for cabinets and $10, O00 for appliances came from, as they have not had a Capital Improvement Committee Meeting to discuss this. Schumacher indicated the figures came from Mark Nagel and are only an approximate amount to be used as the bidding process would have to be used for any of these items over $2,000 to comply with the Davis Bacon Act. Szurek then, opened the Public Hearing. Kottsick indicated that under Attachment D, the officers should be changed to President, William Cross; Vice President, Dennis Ecklund Jr; Treasurer, Jackie Ovshak; and Secretary, Leo Mullenmaster. The resident council elections were hem last night. Staff will make the change to the Plan. Nawrocki indicated under the Executive Summary, 2-B, there isn't a dollar amount listed and under Attachment C the term of the Parkview Villa resident Board member should be changed to January 1, 2007 in two places under that section. Schumacher indicated that under 2-B, the amount should be the $128,506 and the term of office will be changed also. ITEMS FOR CONSIDERATION Resolution 2002-02, Accepting Transfer of Certain Projects and Programs from the Economic Development Authority; Approving the Purchase of Services Agreement. Schumacher indicated at the February 200! EDA Board meeting, there was a discussion to consider the direction and priorities of the HRA and EDA. Then, on October 22, 2001, City Council approved the second reading of Ordinance 1442, determining the City's overall housing and redevelopment objectives will be best served if certain housing powers are allocated to the HRA, and redevelopment and economic development powers are allocated to the EDA. The EDA adopted Resolution 2001-18 in November of 2001 transferring control, authority and operation of all housing programs and projects from the EDA to the HRA. At this time, staff is recommending the HRA adopt Resolution 2002-02 accepting authority and operation of Housing programs in Columbia Heights and approving the Purchase of Services Agreement. Motion by Peterson, second by Wyckoff, to waive the reading of Resolution 2002-02, there being ample copies available to the public. All ayes. Motion Carried. Housing and Redevelopment Authority (HRA) January 15, 2002 Page 3 of 3 Motion by Peterson, second by Wyckoff, to Adopt Resolution 2002-02, a Resolution accepting transfer of certain projects and programs from the Columbia Heights Economic Development Authority; approving the Purchase of Services Agreement. Nawrocki questioned on Page 4, the use of office space. $chumacher indicated that the Purchase of Services Agreement is a form that was used between the City and the HRA many years ago when the HRA ran as its ~own company. Motion by Nawrocki to add the amount of zero dollars under page 4, section C. Motion Died for a lack of second. Szurek asked if there is any information as to what amount was used years ago. Schumacher stated that he was not aware of any dollar figure. Over the past few years, staff hours spent on the HRA has been charged to the EDA funds and the HRA Budgeted Levy amount has been transferred over to the EDA. Robert Ruettimann suggested changing the wording to read all personnel, time, equipment, etc. will be assessed at a City rate. Upon Vote of the original motion: Wyckoff- Aye, Peterson- Aye, Nawrocki- Nay, Szurek- Aye, Ecklund- Abstained. Motion Carried. Nawrocla' stated he is opposed to the separation of the HRA and EDA. Szurek asked if there will be a separation in the meeting date and times for the HRA and EDA. Schumacher indicated that Steve Bubul, Kennedy and Graven, is work~'ng on a draft of the Bylaws for both Commissions and they will be sent out to the Board members prior to the meeting next month for review. At this point, both commissions are working under the old bylaws. ADJOURNMENT The Chair, Marlaine Szurek, closed the meeting at 7:08 p.m. Respectfully submitted, Cheryl Bakken Recording Secretary H:L-IRAMinutes2002\ 1-15-2002