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HomeMy WebLinkAboutEDA Bylaws 1999 BYLAWS OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY ARTICLE I - THE AUTHORITY Section 1. NAME OF THE AUTHORITY. The name of the Authority is the "Columbia Heights Economic Development Authority. Section 2. OFFICE OF AUTHORITY. The offices of the Authority are at City Hall in the City of Columbia Heights, Minnesota. The Authority may hold its meetings at such other place or places as it designates by resolution. Section 3. COMMISSIONERS. The Authority is governed by seven commissioners appointed in the manner prescribed by City Council Resolution No. 96-01 (Enabling Resolution) and Minnesota Statutes, Sections 469.090 to 469.1081 (Act). Section 4. OFFICIAL SEAL. The Authority shall have an official seal, which shall be in the form of a circle and shall bear the name of the Authority and the year of its organization. ARTICLE II - OFFICERS Section 1. OFFICERS. The officers of the Authority are the President, the Vice- President, the Secretary, the Treasurer and the Assistant Treasurer. The President, Vice- President,, Treasurer and Secretary shall be elected annually, at the annual meeting. The Assistant Treasurer shall be elected at the organizational meeting of the Authority and shall serve until another person is elected by action of the Authority. No commissioner may serve as President and Vice-President at the same time. The offices of Secretary and Assistant Treasurer need not be held by a commissioner. Section 2. PRESIDENT. The President presides at meetings of the Authority. Except as otherwise authorized by resolution of the Authority, the President signs contracts, deeds and other instruments made by the Authority. At each meeting, the President may submit recommendations and information concerning the business, affairs and policies of the Authority. At the annual meeting, the President must submit to the Authority a report summarizing the activities and programs of the Authority for the past year and containing the President's recommendations for Authority activities for the ensuing year. Section 3. VICE-PRESIDENT. The Vice-President performs the duties of the President in the absence or incapacity of the President; and in case of the disability or absence of the President, or in the case of a vacancy in the office of President, the Vice-President performs the duties of the President until a successor has been appointed and qualifies. Section 4. SECRETARY. The Secretary performs the duties of a secretary for the Authority. Section 5. TREASURER. The Treasurer has the duties given by the Act. Section 6. EXECUTIVE DIRECTOR. The Columbia Heights City Manager is the Executive Director of the Authority and has general supervision over the administration of its business and affairs subject to the direction of the authority and signs contracts, deeds and other instruments made by the Authority. The Executive Director is responsible for the management of the projects and general affairs of Authority under the direction of the Commissioners. Section 7. OTHER ADMINISTRATIVE OFFICES. Subdivision 1. Assistant Secretary. The Authority may designate an assistant to the Secretary to keep the records of the Authority, record the meetings of the Authority in a journal of proceedings to be kept for that purpose and to perform the duties of secretary under the direction of the Secretary. The assistant must keep in safe custody the sal of the Authority and may affix the seal to contracts and instruments authorized by the Authority. Subdivision 2. Assistant Treasurer. The Assistant Treasurer of the Authority has custody of the funds of the Authority. The Assistant Treasurer must deposit the funds in the name of the authority in a bank or banks selected by the Authority the Executive Director and the Assistant Treasurer must sign orders and checks for the payment of money and pay out and disburse such monies under the direction of the Authority. Except as otherwise authorized by resolution of the Authority, orders and checks must also be countersigned by the President. The Assistant Treasurer must keep regular books of accounts showing authority receipts and expenditures and render to the Authority, at the annual meeting (and when requested by the Authority), an account of the financial condition of the Authority. Subdivision 3. Deputy Executive Director. The Columbia Heights Community Development Director is the deputy Executive Director and performs such duties and services as specified by the Executive Director, subject to direction of the Authority. In the absence or incapacity of the Executive Director, the Deputy Executive Director may sign contracts, deeds and other instruments made by the Authority. Section 8. COMBINING ADMINISTRATIVE OFFICES. Administrative offices may be combined. Section 9. ADDITIONAL DUTIES. The officers of the Authority perform other duties and functions as may from time to time be required by the Authority, these bylaws or the rules and regulations of the Authority. Section 10. VACANCIES. If the office of President, Vice-President, Treasurer, Assistant Treasurer or Secretary becomes vacant, pursuant to Minnesota Statutes 351.02 or by other provisions of law, the Authority mut elect a successor at the next regular meeting or at a special meeting called for that purpose. The successor serves for the unexpired term of the office. ARTICLE III - MEETINGS Section 1. ANNUAL MEETING. The annual meeting of the Authority is held on the third Tuesday of January 6:30 p.m. at the regular meeting place of the Authority, at the Parkview Villa Highrise. Section 2. REGULAR MEETINGS. Monthly meetings are held without notice at the regular meeting place of the Authority on the second Tuesday of each month at 6:30 p.m. unless that date is a legal h( business day. Unles at 6:30 p.m. Section 3. SI diday, in which case the meeting will be held on the next succeeding otherwise fixed by resolution of the Authority, regular meetings commence ECIAL MEETINGS. Special meetings of the Authority may be called (i) by the Authority by motion, or (ii) by the Executive Director who must then mail or deliver notice of the meeting to the members of the time and place of the meeting