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HomeMy WebLinkAboutEDA AGN 01-15-02C:ITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights.rnn, us ECONOMIC DEVELOPMENT AUTHORITY January 15, 2002 EDA COMMISSIONMERS Robert W. Ruettimann Patficia Jindra Marlaine Szurek Julienne Wyckoff Gary L. Peterson Bruce Nawrocki Bobby Williams The following is the Agenda for the regular meeting of the Columbia Heights Economic Development Authority (EDA) to be held IMMEDIATELY FOLLOWING THE HRA MEETING on Tuesday, January 15, 2002, in the Parkview Villa Community Room B, 965 40th Avenue N.E., Columbia Heights, Minnesota. The EDA does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its accommodation will be provided to allow individuals with disabilities to participate in all EDA services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the EDA Secretary at 706-3669 to make arrangements (TDD 706-2806) for deaf or hearing impaired only. CALL TO ORDER/ROLL CALL- Walt Fehst PLEDGE OF ALLEGIANCE. OATH OF OFFICE- Walt Fehst ELECTION OF OFFICERS- Walt Fehst, Executive Director a. Annual Election of Officers. 1) President 2) Vice President 3) Treasurer 4) Secretary 5) Assistant Treasurer 6) Assistant Secretary MOTION: Move to cast a unanimous ballot nominating and appointing for President; for Vice President; for Treasurer: Cheryl Bakken, Community Development Secretary: Secretary ex-officio; William Elrite, Finance Director/City Clerk: Assistant Treasurer ex-officio; and Randy Schumacher, Acting Deputy Executive Director, Assistant Secretary ex- officio. ADDITIONS/DELETIONS TO MEETING AGENDA. CONSENT AGENDA.(These items are considered to be routine by the EDA Board of Commissioners and will be enacted as part of the Consent Agenda by one motion.) A. Move to adopt the consent agenda items as listed below: 1) Approval of Minutes. a. Special Meeting of December 17, 2001 and the Regular Meeting of December 18, 2001. b. Financial Report and Payment of Bills. a. Financial Statement for December, 2001. b. Payment of Bills for December, 2001. THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER MOTION: Move to approve Resolution 2002-01, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the financial statement for December, 2001 and approving payment of bills for the month of December, 2001. REPORT OF MANAGEMENT COMPANY- Anita Kottsick, Public Housing Administrator. CITIZEN FORUM TO ADDRESS EDA ON MATTERS NOT ON AGENDA.(At this time, citizens have an opportunity to discuss with the EDA items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the EDA regarding specific agenda items at the time the item is being discussed.) RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS - NONE. ITEMS FOR CONSIDERATION. 1) Presentation by the Greater Metropolitan Housing Corporation- Jennifer Bergman MOTION: Move to enter into an Agreement with the Greater Metropolitan Housing Corporation (GMHC), to participate in the Housing Resource Center Program. 2) Approve Application 1998-05, CDBG Housing Rehabilitation Program- Randy Schumacher. MOTION: Move to approve the CDBG Housing Rehabilitation Deferred Grant/Loan Application for Grant #1998-05 in the amount of $11,520 for housing rehabilitation to Lloyd's Home Improvement, and the Center for Energy and Environment subject to meeting all program requirements; and furthermore, to direct staff to submit the loan application to Anoka County and authorize all related expenses to be reimbursed from Fund 202-46350-4600/3050. 3) Acquisition of 3722 Central Avenue N.E.- Randy Schumacher MOTION: Move to recommend to the Columbia Heights City Council, the adoption of a Resolution to purchase the property at 3722 Central Avenue for $80,000 and funds to be taken from the Community Development Block Grant Commercial Revitalization account and in addition, to allocate $1,500 for moving expenses from the same CDBG Fund. ADMINISTRATIVE REPORTS. Report of the Acting Deputy Executive Director - Randy Schumacher. 1) CEE Agreement Report of the Executive Director - Walt Fehst. OTHER REPORTS 1) Housing Update MEETINGS: The next Regular EDA meeting is scheduled for 6:30 p.m., Tuesday, February 19, 2002. ADJOURNMENT Walter R. Fehst, Executive Director H:\edaAgenda2002\l-15-2002 The mission of the Columbia 71eights Bconomic q)evelopment Authority is to provide financialand technicalassistance andresources to residentia6 commercia6 and industrial interests to promote health, safety, welfare, economic development and redevelopment. OATH OF COMMISSIONER OF COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY COLUMBIA HEIGHTS, MINNESOTA I, ! .... , do solemnly swear that I will support the Constitution of the United States and of the State of Minnesota and will faithfully discharge the duties of the office of Commissioner of the Columbia Heights Economic Development Authority, Columbia Heights, Minnesota, according to law and to the best of my judgrnent and ability, so help me God. I do further swear that I am, and was at the time of my appointment, a resident of Columbia Heights, Minnesota. (s). Subscribed and sworn to before me this .,2002. (s) Notary Public My commission expires _.. day of COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: January 15, 2002 AGENDA SECTION: ORIGINATING EXECUTIVE NO: DEPARTMENT: EDA DIRECTOR APPROVAL ITEM: Election of Officers BY: Randy Schumacher BY: DATE: January 10, 2002 BACKGROUND: The Bylaws of the Columbia Heights EDA specify in Section 1, Officers (see attached) that the President, Vice-President, Treasurer, and Secretary be elected annually at the annual meeting. The current officers are as follows: President Vice-President Treasurer Secretary Assistant Treasurer Assistant Secretary Bob Ruettimann Pat Jindra Gary L. Peterson Cheryl Bakken William Elrite Randy Schumacher We have attached a Transcript of Proceedings outlining the process for nomination of persons to the various offices. RECOMMENDATION: Staff recommends no change be made to the offices of Assistant Treasurer, Assistant Secretary and Secretary. Furthermore, Mayor Peterson should be appointed as the President or the Treasurer. This is necessary in that checks must be signed by three persons authorized to do so such as the President, Treasurer, Assistant Treasurer and Executive Director. Currently, all checks are signed by the Mayor (Treasurer), City Manager (Executive Director), and Finance Director/City Clerk (Assistant Treasurer). RECOMMENDED MOTION: Move to cast a unanimous ballot nominating and appointing for President; for Vice President; for Treasurer; Cheryl Bakken, Community Development Secretary for Secretary ex-officio; William Elrite, Finance Director/City Clerk for Assistant Treasurer ex-officio; and Randy Schumacher, Acting Deputy Executive Director for Assistant Secretary ex-officio. Attachment EDA ACTION: H:\consent Form2002\Election of Officers-EDA TRANSCRIPT OF PROCEEDINGS FOR ELECTION OF OFFICERS FOR 2002 FOR THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY The regular meeting of the Columbia Heights Economic Development Authority (EDA) was called to order by the President at 7:00 p.m. on Tuesday, January 15, 2002. Election of officers. The President stated that the order of business was election of officers. Commissioner nominated Commissioner as President. There being no further nominations, upon vote being taken, Commissioner was elected President. The President thereupon assumed the office and presided over the meeting. Commissioner then nominated Commissioner as Vice President. There being no further nominations, upon vote being taken, Commissioner was elected Vice President. Commissioner then nominated the Community Development Secretary as Secretary and Acting Deputy Executive Director as Assistant Secretary ex officio. There being no further nominations, upon vote being taken the Community Development Secretary was elected as Secretary and the Acting Deputy Executive Director was elected as Assistant Secretary ex officio. Commissioner then nominated Commissioner as Treasurer. There being no further nominations, upon vote being taken, Commissioner was elected Treasurer. Commissioner then nominated the Finance Director of the City of Columbia Heights as Assistant Treasurer ex officio. There being no further nominations, upon vote being taken the Finance Director was elected Assistant Treasurer ex officio. H:'\forms'\oath of office transc CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci.columbia-heights, mn. us Mayor: Gary L. Peterson Councilmembers: Marlaine Szurek Julienne Wyckoff Bruce Nawrocki Bobby Williams City Manager Waiter R. Fehst ADMINISTRATION January lO, 2002 Randy Schumacher Acting Community Development Director C/O Housing and Redevelopment Authority 590 40~ Avenue N.E. Columbia Heights, MN 55421 RE: Appointment of EDA Commissioner Dear Randy: I am hereby writing to inform you of my decision to reappoint of Robert Ruettimann as Commissioner to the Economic Development Authority. As you know, the appointment is subject to approval of the City Council, therefore, I am requesting you schedule the approval of the appointment for the City Council meeting scheduled on January 14, 2002. Thank you for your attention to this matter. Yours very truly, Gary L. Peterson Mayor C: Walt Fehst, Executive Director Patty Muscovitz, Deputy City Clerk EDA Commissioners file H:~EDA Misc.2002\Appointment of EDA 2002 THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITYIN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER ECONOMIC DEVELOPMENT AUTHORITY January 10, 2002 The EDA Board of Commissioners consists of seven members who serve a term of six years. Members of the Authority are appointed by the Mayor. Patricia Jindra 4753 4th Street NE 572-8447 Robert Ruettimann 2115 43ra Avenue N.E. 789-7797 Julienne Wyckoff Gary L. Peterson Marlaine Szurek Robert A. Williams Bruce Nawrocki Term expires January 8, 2006 *Term expires January 8, 2007 Term expires January 8, 2002 Term expires January 8, 2003 Term expires January 8, 2003 Term expires January 8, 2005 Term expires January 8, 2005 Contact: Executive Director of the EDA EDA Secretary Meets third Tuesday of each month at 6:30 p.m. at Parkview Villa. Per Resolution No. 96-03 all terms expire on January 8th. *New or Re-appointments to the Board for the coming year. HSEDA Misc~EDA Commissioners 2002 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) REGULAR MEETING MINUTES OF DECEMBER 17, 2001 CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development Authority (EDA) was called to order by Vice President, Jindra at 6:01 p.m., Monday, December 17, 2001, in Conference Room 1, City Hall, 590 40th Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Commission Members Absent: Staff Present: Patricia Jindra, Marlaine Szurek, Gary Peterson, Julienne Wyckoff, Bruce Nawrocki, and Bobby Williams Robert Ruettimann Walt Fehst, Executive Director Randy Schumacher, Acting Community Dev. Director Cheryl Bakken, Secretary Tim Johnson, City Planner Mark Nagel, Housing Assistant ITEMS FOR CONSIDERATION Other Resolutions. Approve Resolution 2001-20, Modifying the Downtown Central Business District (CBD) Revitalization Plan for the CBD Redevelopment Project and the Modification of Housinu Redevelopment TIF District #1 (P3) Schumacher indicated that on May 27, 1997, the Columbia Heights City Council approved a scattered site redevelopment TIF District to facilitate redevelopment of substandard single- family homes. Tax increments from the 56parcels were to be used to finance land acquisition, demolition, relocation, and related development costs. Shelley Eldridge, Ehlers & Associates explained that after reviewing progress of the district, it was determined the City needs to show activity and any modifications be completed on each of the 56parcels by September 8, 2002 or they will be dropped from the District. This would reduce the TIF revenue generated. The following steps can be taken: 0 add l O parcels to the District to increase the revenue stream; 2) complete a projection of funds; 3) expend the projected funds prior to the September 8, 2002 deadline; and 4) City funds spent in the past 4 years on the parcels will be reimbursed by the District and spent on other housing activities within the District. Nawrocki asked if the District encompassed the entire City, or certain areas. Eldridge explained that the maps in the agenda packet show where the properties are located, and explained that they are scattered throughout the City. Peterson indicated that if any of the affected property owners would upgrade their home, the City would receive the tax credits. MOTION by Peterson, second by Szurek, to waive the reading of Resolution 2001-20, there being ample copies available to the public. All ayes. Motion Carried. Economic Development Authority Meeting Minutes December 17, 2001 Page 2 of 3 MOTION by Nawrocki, second by Wyckoff, to adopt Resolution 2001-20, a Resolution Modifying the Downtown Central Business District (CBD) Revitalization Plan for the CBD Redevelopment Project and the Modification of Housing Redevelopment Tax Increment Financing District No. 1 (P3). All ayes. Motion Carried. Other Business. CDBG Program Application for 2002 Schumacher indicated that the EDA is required to submit the 2002 CDBG Program Application to Anoka County requesting funds for potential projects no later than January 11, 2002. The application will also be presented to City Council for approval. Anoka County's total grant amount for 2002 is approximately $1,864,000, of which $1,114,500 is available for cities and townships. Each project submitted is limited to a maximum amount of $300, 000. In order to qualify for the CDBG Program funds the project must meet one of three objects; 1) benefit low to moderate income families; 2) show prevention or elimination of slums or blighted areas; and 3) provide an urgent need in the City. Federal regulations include Davis-Bacon labor standards, environmental, fair housing, relocation, lead-based paint, equal opportunity, record keeping, and auditing. Staff considered the following plans: · A planning study for an Industrial Park, which wouldprovide an inventory of existing businesses, market analysis of properties, and facts to determine the highest and best use of land and buildings for approximately $65,000-70, 000 based on the proposal from Hoisington Koegler Group. · The acquisition ofdeteriorated/non-conformingproperties in the City. · Additional funds to support Community Fix-Up Loans for a maximum of $300,000. Schumacher indicated that ACCAP has initiated two of the ten total grants received and will continue to finalize them, whereas, CEE has only processed, a total of three all year, with five left to finalize. Of the three possible plans, staff recommended submittal of the Industrial Park Redevelopment Planning Study to Anoka County. Wyckoff felt that the City has had too many studies done on it with no action taken. She would like to see an industrial park or a townhome project put in the vicinity of 3 7th and University. Williams indicated that he drove through the City's industrial area at 37th and University, and was embarrassed at the way it's underdeveloped, run down and dirty. Williams stated the Board, needs to focus on this area, as it is the gateway to our City on University Avenue. He would like to see a new industrial park redevelopment put in. Johnson explained there was little time to prepare this application, therefore, he chose to get a proposal from Hoisington Koegler, a firm he has worked with before, but will pursue another proposal or two for Board approval, if they choose to approve the motion for the Industrial Park Redevelopment Planning Study. Economic Development Authority Meeting Minutes December 17, 2001 Page 3 of 3 MOTION by Peterson, second by Williams, to authorize staff to pursue preparation of the 2002 CDBG Program Application for the Industrial Park Redevelopment Planning Study; and furthermore, to submit said application to the City Council for consideration at its regularly scheduled meeting on December 17, 2001. All ayes. Motion Carried. MEETINGS The next EDA meeting is scheduled for 5:30 p.m., Tuesday, December 18, 2001 at Jax Restaurant, Minneapolis, MN. ADJOURNMENT The meeting was adjourned by Vice President, Jindra at 6:43 p.m. Respectfully submitted, Cheryl Bakken Recording Secretary H: \EDAminutes2001\ 12-17-2001 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) REGULAR MEETING MINUTES OF DECEMBER 18, 2001 CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development Authority (EDA) was called to order by Vice President, Jindra at 5:56 p.m., Tuesday, December 18,2001, at Jax Restaurant, Minneapolis, MN. ROLL CALL Commission Members Present: Patricia Jindra, Marlaine Szurek, Gary Peterson, Julienne Wyckoff, Bruce Nawrocki, and Bobby Williams Commission Members Absent: Robert Ruettimann Staff Present: Walt Fehst, Executive Director Randy Schumacher, Acting Community Development Director Cheryl Bakken, Secretary CONSENT AGENDA A. Adopt the consent agenda items as listed below. 1) Approval of Minutes - regular meeting of November, 2001 2) Financial Report and Payment of Bills a. Financial Statement -November, 2001 b. Payment of Bills -November, 2001 MOTION by Szurek, second by Wyckoff, to adopt the consent agenda items as listed. All ayes. Motion Carried. REPORT OF MANAGEMENT COMPANY. The following is a summary of the Management Report, as Kottsick was not present at the meeting. The additional boiler work is near completion, with the addition of relief valves to each boiler and one low water shut off valve installed to meet code. A thermal couple was replaced by Maintenance on the garage make up air handler. The south elevator room exhaust motor was replaced. After the heavy snowfall and rain that followed in November, a leak developed in the building by the middle entrance. The problem turned out to be an ice blockage in the gutter and an ice dam built up on the roof. Staff will clear snow from these areas, and install a heat strip in the rain gutter until spring, when maintenance can check for needed repairs. Administrative Report Submittal of the 50058 's has been put on hold, upon recommendation of the software vendor, which is still working with HUD to resolve the problems. The voluntary floor checking guidelines and procedures have been reviewed by the Resident Council. The program will begin next year. ITEMS FOR CONSIDERATION. Other Business Application C1998-01, CDBG Housing Rehabilitation Program Schumacher reported the Center for Energy and Environment (CEE) has prepared a Community Development Block Grant for housing rehabilitation at 4055 Reservoir Blvd. in the total amount of $14,600 to replace doors, upgrade electrical, do heating and plumbing work, as well as make health and safety improvements to the property. The application needs Board approval and then it will be submitted to Anoka County for reimbursement. Economic Development Authority Meeting Minutes December 18, 2001 Page 2 of 2 MOTION by Peterson, second by Szurek, to approve the CDBG Housing Rehabilitation Deferred Grant/Loan Application for Grant #C 1998-01 in the amount of $14,600 for housing rehabilitation to Del Serve and the Center for Energy and Environment, subject to meeting all program requirements; and furthermore, to direct staff to submit the loan application to Anoka County and to authorize all related expenses to be reimbursed from Fund 202-46350-4600/3050. All ayes. Motion Carried. ADMINISTRATIVE REPORTS. Fehst and Schumacher wished everyone a Merry Christmas and a Happy New Year. Committee/Other Reports Resident Council Minutes Jindra presented the Resident Council Minutes of December 10, 2001, making note that after the meet was adjourned it was determined by Anita Kottsick, Housing Administrator, that the Resident Council By-Law procedures for the Election of Officers was not followed and requested another election be hem prior to the January, 2002 meeting. Other Business Williams indicated that at the EDA and City Council meetings on Monday, December 17, 2001 they discussed the need for redevelopment in the Columbia Heights Industrial and Commercial areas. A special meeting will be held on January 5, 2002 to discuss the issues in more detail. Williams invited Jindra to attend and asked staff to invite Ruettimann. MEETINGS: The next Regular EDA meeting is scheduled for 6:30 p.m., Tuesday, January 15, 2001, at Parkview Villa, 965 406 Avenue, Columbia Heights, MN. ADJOURNMENT The meeting was adjourned by Vice President, Jindra at 6:11 p.m. Respectfully submitted, Cheryl Bakken Recording Secretary H:\EDAminutes2001 \ 12-18-2001 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: January 15, 2002 AGENDA SECTION: Consent Agenda ORIGINATING EXECUTIVE NO: DEPARTMENT: EDA DIRECTOR APPROVAL ITEM: Financial Report and Payment of Bills BY: Randy Schumacher BY: DATE: January 10, 2002 BACKGROUND: The bound Financial Report for December 1, 2001 Check Listing (green sheets), and draft Resolution 2002-01 are attached for review. The enclosed Financial Report lists the Revenue Guideline (pink sheets), the Expenditure Guideline (yellow sheets), Expenditure Guideline with Detail (white sheets), and Balance Sheet (blue sheets), for each fund and department. The report covers the activity in the calendar (fiscal) year from January 1 through December 31, 2001. The Check History shows each fund with an expenditure history during the month of December, 2001. The total disbursements by fund are shown at the top of the listing. RECOMMENDATION: Staffwill be available to answer specific questions. If the report is satisfactorily complete, we recommend the Board take affirmative action to receive the Financial Report and approve the payment of bills. RECOMMENDED MOTION: Move to approve Resolution 2002-01, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the Financial Statement for December, 2001 and Payment of Bills for the month of December, 2001. EDA ACTION: H: \Consent2002 \Dec. FinRep2001 EDA RESOLUTION 2002-01 RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) APPROVING THE FINANCIAL STATEMENT FOR DECEMBER, 2001 AND PAYMENT OF BILLS FOR THE MONTH OF DECEMBER, 2001. WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the month of December, 2001 and the list of bills for the month of December, 2001 are attached hereto and made a part of this resolution; and WHEREAS, the EDA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW,THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Economic Development Authority. Passed this __ day of ,2002. MOTION BY: SECONDED BY: AYES: NAY S: Robert Ruettimann, President Attest by: Cheryl Bakken, Secretary H;LResolutions2002~2002-01 965 N.E. 40th Avenue, Columbia Heights, MN 55421 DATE: JANUARY 7, 2002 Parkview Villa Housing Complex ~'.?~'~ i ~ ' ~"~ ~ ~:'~' ~':- . ~ (76~) 706-~800 :: dAN 8 2002 ¢: :' Fax (763) 785-3978 · TO: RANDY SCHUMACHER, ACTING COMMUNITY DEV. DIRECTOR SHIRLEY BARNES, CHIEF EXECUTIVE OFFICER;CREST VIEW CORP. COMMISSIONERS;COLUMBIA HEIGHTS EDA BOARD OF DIRECTORS; CREST VIEW CORP. FROM: ANITA KOTTSICK, HOUSING ADMINISTATOR DECEMBER/JANUARY MANAGEMENT REPORT FOR PARKVIEW VILLA & 4607 TYLER PHYSICAL PLANT: Elevator #2 was down on Dec. 24th for a period of time until a technician came out that day and reset. It was thought that someone might have jump while car was moving and that set off the governor over speed. That is very possible as there were a number of younger visitors in the building at the time. Elevator #2 was down the weekend of December 29th and back running on December 31st a clamp needed to be replaced or/the door. On January 7 the cable for the door on elevator #1 was broken (this cable prevents the door from shutting hard) technician called out to repair. I have scheduled a meeting ~ with the elevator technician to discuss what preventive maintenance is preformed during monthly service as I feel some of the issues that have come up should have been spotted during monthly service. December 14 the front entry door required outside service to repair the locking ' mechanism and the panic device. The locking device showed quite a bit of wear and it was recommended by the technician that the next time there was a problem with this part it should be replaced. The panic device was lubed and adjusted. Also it was found that the mat placed in the entry would impede exit if there were an emergency. The mat was removed and will not be replaced. A relay, a pull station, and a detector needed to be replaced on the building fire '-' protection: The relay was in a stairwell and showed moisture within the circuit. The.Pull station was bad which does happen occasionally. The detector was dirty and needed'to be replaced. In discussing with the Maintenance Coordinator there are a certain number of items that do need replacement and he did not feel these items were out of the ordinary. This is something will be monitoring to see if we develop a pattern of issues. Also for your information we do have an annual test of the fire system as a preventive measure. Owned by the EDA of the City of Columbia Heights Managed by Crest View Management Services Equal Housing Oppodunity Agency ADMINISTRATIVE: We have received another software update for our vendor. Once it is installed by the IS Department I can then begin submitting 50058 forms to HUD. It recently was found that the original applications for Parkview Villa South do not ask the question "Would you like to be placed on a waiting list for a wheelchair accessibility unit?". It is however asked on the annual update. That question will be added to the South application to ensure proper placement of applicants. OCCUPANCY: NORTH BUILDING: APT# VACANCY DATE NAME MOVE IN DATE 309 11/31/01 Ann Peterson 1/1/02 712 1/31/02 Violet Tabb SOUTH BUILDING: APT# VACANCY DATE NAME MOVE IN DATE 120 12/31/01 Stella Hudak 1/1/02 1 resident internal move, 1 resident deceased, 1 resident relocation due to increased needs Waiting list totals are as follows: Parkview Villa North 30 CH Residents 37 Non-residents Parkview Villa South 33 CH Residents 20 Non-residents 4607 Tyler 4 CH Residents 6 Non-residents MICS: For informational purposes the Parkview Villa calendar is attached. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: January 15, 2002 AGENDA SECTION: Items for Consideration ORIGINATING EXEC. DIR. NO: DEPARTMENT: EDA APPROVAL ITEM: Presentation by the Greater BY: Randy Schumacher BY: Metropolitan Housing Corporation DATE: January 10, 2002 (GMHC) BACKGROUND: On January 9, 2002, staffmet with Ms. Jennifer Bergman, Program Director for the Greater Metropolitan Housing Corporation (GMHC), regarding their Housing Resource Center, which provides free housing services to residents. The Housing Resource Center would guide Columbia Heights residents through the purchase, financing, refinancing, or the construction/renovation process through two local offices in Northeast Minneapolis and Shoreview. The program allows for "one stop shopping" for those interested in information about mortgage and home improvement loan programs, home improvements, and housing maintenance. Residents will be able to discuss their individual situation with resource center staff who will recommend the most effective program available, and assist them through each step of the process. This would enable staff to direct housing phone calls to one central source saving time for other redevelopment projects. Ms. Bergrnan also explained that Columbia Heights could "piggyback" onto a new MHFA Rehab Incentive Program that GMHC is developing for the North Metro 35W Corridor Coalition. This incentive program would provide a cash rebate to Columbia Heights homeowners who complete home improvement projects. The rebate is calculated as a percentage of construction. For instance, homeowners with incomes at or below 50% of the median get a rebate of 15%; median incomes between 50% and 80% receive 12%; and median incomes between 80% and 115% receive 10%. The maximum rebate is $3,000. This rebate program would fit nicely into the EDA's housing program portfolio in several ways: (1) the program would be available to homeowners that are above the median income, so more Columbia Heights homeowners could qualify; (2) there is no duplication with any other housing rehab program run by CEE; and (3) it should add to the amount of dollars spent on housing rehab in the city. Roseville saw $5 invested in housing rehab for each rebate dollar. In order to participate in the MHFA Rehab Incentive Program, the EDA Board will need to make a decision this evening, since the application is due on February 7, 2002. Essentially, the EDA Board would be approving a joint Agreement with GMHC to participate in the Housing Resource Center, which would include Columbia Heights in the MHFA rebate application. Ms. Bergman and other representatives from GMHC will be at the meeting to make the presentation and answer any questions you may have. RECOMMENDATION: Recommend the EDA Board approve an Agreement with the Greater Metropolitan Housing Corporation (GMHC), to participate in the Housing Resource Center Program. RECOMMENDED MOTION: Move to enter into an Agreement with the Greater Metropolitan Housing Corporation (GMHC), to participate in the Housing Resource Center Program. Attachments EDA ACTION: h:\consent Form2002\Presentation by GMMHC 0 0 0 Z Z ~ E o ~ t~0 0 ~0 '~ 0 ~ 0 o -~ "- o - ~. _ o ~ ~=.o'~ r- 0 = E= ~ ~ o ~,o a.F~ ,,,.o ~,.-o c c co ~ ~ oE '~.~ - oc= 8.2o :~ ~ '-= ~' ~o>- E~-.-=,'-~-° o o =u ~-~ ~g om ~._~ ==~ _O=o~'~._g --~ 0 ~ C-~ ~ c 0 u ~=o ~ 0 C ~-- O c m ~° c m m m ~- ~ E c~._o E ~ om="'" ~_ E._ _~. o ~ o 0 >~ ~ ~_.- o ~ c: :~- o o mr- -~.~ The HousingResource Cemer is GMMI-IC's newest program which was created to provide comprehensive free homing services to all residents of Minneapolis, while also improving the community and its homing stock. The HousingResource Center provides numerous services, including individual, high quality, complete assistance through the purchase, financing, refinancing or construction/renovation process. The first Center was opened in Northeast Minneapolis at 909 Main Street in 1995. Because of its success, Hennepin County asked that we open another center providing services to the communities of Brooklyn Center, Crystal, New Hope and Robbinsdale. As a result, we opened the Northwest Center at 44t~ and Penn Avenues North in Minneapolis. In 1999, in response to requests fi.om Minneapolis city officials, a Somhside Center was opened at 3800 Longfellow Avenue. Upon request fi.om the City of Roseville, as of April 1, 2000 the Housing/Resource Center -Northeast services were available to their residents. The North-Metro 1-35W Corridor Coalition asked GMMHC to open a new office in mid-2001 to serve their communities of Arden Hills, Blaine, Circle Pines, Mounds View, New Brighton, Roseville and Shoreview. This service will begin in 2001, and will also serve Coon Rapids. The Housing/Resource Center is a partnership with the Minneapolis business community, state, regional, county and city agencies. Ail services are provided free to the public. During 2000: · The three HousingResource Centers provided services to 5,024 clients. Since °Peningin July o fl995, GMMHC's HouSingResource Centers provided ,13'859 Servi~s to ll,3 74 clienta During 2000, GMMttC received funding support from the various cities and counties to cover one- third of the cost of operating the HousingResource Centers. GMMHC also administers a few of the neighborhood NRP Programs, for which we receive a small fee. GREATER MINNEAPOLIS METROPOLITAN HOUSING CORPORATION 15 South 5th Street, Suite 710 * Minneapolis, Minnesota 55402 12/31/00 Cities that are part of the North Metro 35W Corridor Coalition - Arden Hills, New Brighton, Mounds View, Roseviile, Shoreview and Circle Pines-- are planning to contract with the Greater Minneapolis Metropolitan Housing Corp., a nonprofit program. St. Paul Pioneer Press Tuesday, May 22, 2001 City seeks housing improvement assistance By Nancy Ngo STAFF WRITER At a time when the housing stock is aging and revitalization is a key word in the north metro, residents of Anoka and Ramsey County cities along Interstate 35W could get one-stop service when seeking advice on buying or improving homes. Cities that are part of the North Metro 35W Corridor Coalition- Arden Hills, New Brighton, Mounds View, Roseville, Shoreview and Circle Pines - are planning to contract with the Greater Minneapolis Metropolitan Housing Corp., a nonprofit home improvement and revitalization program. '7 think it's a great benefit on a number of levels," said Dennis Probst. Arden Hills mayor and president of the 2w The agency's fourth housing resource center would be located on the former Art Larson property in Shoreview, on County Road I near Lexington Avenue. All participating cities must formally approve the agreement before the conU'act becomes active. Shoreview has already signed on. Arden Hills is scheduled to vote on the issue at the May 29 council meeting. Although Blaine is part of the 35W Coalition, which addresses housing and transportation issues in seven cities along the interstate, the city will not participate because it akeady contracts with an agency to provide housing information. If all goes as planned, the new housing office could open in July. The housing resource agency gives flee financial and technical advice on housing issues, regardless of a resident's income level. Among the services provided are on-site visits. At a resident's request, construction managers visit homes and look at work being proposed. They provide estimated costs for projects, such as storm damage recovery, remodeling or addition projects. Residents would then know what they should expect to be charged when hiring a contractor. Financial services would also be offered, such as resources for rebates or loans. For a year, the city of Roseville has been contracting with the housing corporation, working out of the program's northeast Minneapolis office. Cathy Bennett, Roseville economic development specialist, said residents would now be referred to the Shoreview location. "It's been a successful program," she said. "It's kind of a one-stop shop to help people through the (housing) process." Bennett said more than 300 residents used the resource center during the first nine months the program was offered. She said residents are saving money, including one resident who saved at least $10,000 when redoing a roof. She said the resource center also saves time for city staff and allows them to work on other issues. Each city's contribution to the housing resource center is based on several factors, including the age of housing stock and median home values. Public and private resources will also help fund the program. The housing resource center might serve several cities outside of the coalition as well. The Coon Rapids City Council has voted to participate in the program and Probst said the center is in discussion with other cities. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY COMMUNITY DEVELOPMENT DEPARTMENT CONSULTANT SERVICES AGREEMENT THIS IS AN AGREEMENT entered into the __ day of January, 2002 by and between the Columbia Heights Economic Development Authority hereinafter referred to as the EDA, and the Greater Metropolitan Housing Corporation of the Twin Cities (GMHC), a non-profit corporation organized and existing under the laws of the State of Minnesota, hereinafter referred to as the Consultant. WITNESSETH: WHEREAS, the EDA desires to hire the Consultant to render certain technical, professional, and marketing assistance in connection with such undertakings of the EDA. NOW THEREFORE, the parties hereto do mutually agree as follows: I. Scope of Services. The Consultant shall provide all the necessary technical rehabilitation advisory services, loan administration and fundraising for the Programs as outlined in Attachment A of this agreement and summarized as follows: A. Design and develop a one-stop HousingResource Center Program for the EDA from January 1 through March 31, 2002. Bo Beginning April 1, 2002 provide all HousingResource Center services residents of the city of Columbia Heights out of its Northeast Minneapolis office with scheduled visits to Columbia Heights properties. These services include the following: 1) Provide building evaluations to residents 2) Provide information on city building code, permit requirements and process 3) Assist residents in preparing written scopes of work for renovation projects 4) Provide construction cost information to residents 5) Educate homeowners on the construction bid process 6) Evaluate bids and work completed to ensure quality and cost effective renovations 7) Monitor the construction process 8) Provide pre and post purchase counseling to residents. C. Develop financing programs for renovation projects as requested by the EDA;. Do Assist the EDA staff to secure additional funding needed to implement all program elements including an application for the Minnesota Housing Finance Agency for the Rehab Incentive Program. II. Term. This agreement shall be effective upon the approval date of the EDA and continue for one calendar year or until earlier terminated by either party upon a 30-day written notice thereof. III. Compensation. The fees for the Consultant services will be $10,000 per year which shall be paid within 30 days of the date of the Agreement. IV. Indemnification. The parties shall indemnify and hold harmless each other and their officials, agents, and employees from any loss, claim, liability, and expense (including reasonable attorney's fees and expenses of litigation) arising out of any action of the respective parties in the performance of the service of this contract. Assignment. This agreement shall not be assigned, sublet, or transferred without the written consent of the EDA. VI. Conflict of Interest. The Consultant agrees to immediately alert the Executive Director of possible contractual conflicts of interest in representing the EDA, as well as property owners or developers on the same project. Conflicts of interest may be grounds for termination of this Agreement. THIS AGREEMENT was adopted by the EDA on the __ day of January 2002. ATTEST: CITY OF COLUMBIA HEIGHTS THIS AGREEMENT was accepted by ,1999. WITNESSES: Its Mayor Its Manager on the day of GREATER METROPOLITAN HOUSING CORPORATION of the Twin Cities, a non- profit Minnesota corporation 2 CITY OF COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: January 15, 2007. AGENDA SECTION: Items For ORIGINATING DEPT: EXECUTWE DIRECTOR Considerati,~n. - EDA APPROVAL NO: 9-- ITEM: Approve Application 1998-05, BY: Tim Johnson BY: CDBG Housing Rehabilitation Program DATE: January 8, 2002 Back~round: Center for Energy and Environment (CEE) has prepared one Community Development Block Grant (CDBG) housing rehabilitation deferred grant/loan application which needs to be submitted to Anoka County. Analysis: The following briefly summarizes the project. Please note that the amounts in the table include the $875 CEE processing fee which will be charged for each application processed. Grant # Amount Address Contractor(s) Scope of Work Summary 1998-05 $11,520 4959 5th Street Lloyd's Home Replace windows and NE Improvement doors, plumbing and flooring work, as well as make health and safety improvements. Recommended Motion: Move to approve the CDBG Housing Rehabilitation Deferred Grant/Loan Application for Grant # 1998-05 in the amount of $11,520 for housing rehabilitation to Lloyd's Home Improvement, and the Center for Energy and Environment subject to meeting all program requirements; and furthermore, to direct staff to submit the loan application to Anoka County and to authorize all related expenses to be reimbursed from Fund 202-46350-4600/3050. Attachments: Proceed to Work Order; Property Rehab Contracts; Scope of Imt~rovement Summa~ EDA ACTION: Page I of I CEE/COLUMBIA I-[EIGHTS HRA ADMINISTERING ENTITY PROCEED TO WORK ORDER REHABILITATION APPROVAL GRANT NUMBER RECIPIENT LAST NAME DATE AMOUNT OF GRANT " $10,645.00 ~.). [4q~. ~-'~ PODANY ~]~]D\ $875.00 CEE Processing Fee Application date October 1999 Board approval date Bid opening date Funds to be drawn from year Target area Contractors Lloyds Home Improvement City of Columbia Heights Source & amount of other funding N/A TOTAL $11,520.00 Anoka County hereby approves the Home Rehabilitation Grant applications referred to above and authorizes the immediate commencement of work as specified in each Anoka County Improvements C~rtificate. Grant funds for each amount shown will be forwarded upon completion of a given grant for deposit in the Administering Entity's Working Balance. Proceeds may not be disbursed until: (1) The Administering Entity conducts an inspection of the specific work for which payment is to be made and determines that the work has been completed in a satisfactory manner; and (2) a Completion Certificate is executed by all parties for work completed. Anoka County refers the Administering Entity to the warranties set forth in the contract, which apply to each application submitted to Anoka County for approval. In the event that any of the warranties are found to be untrue, Anoka County may, at its option, exercise any of the remfldies provided in the Grant Funding Agreement, including the right to require the Administ~ reimburse Anoka County for funds previously disbursed. ~ ~ ~~~,~ Approved by: / ~ 607\CDBG~wrkodr.doc CONTRACT FOR REHABILITATION OF RESIDENTIAL PROPERTY THIS AGREEMENT is made on this day of~ , 2001, between Jacklyn A. podany, a single person, owner of 4959 NE 5~' Street, Columbia Heights, MN 55421 party of the first part, hereinafter referred to as the "Owner", and Lloyds Home Improvement, party of the second part, hereinafter referred to as the "Contractor". WITNESSETH The Contractor for and in consideration of the payment or payments herein specified and by the Owner to be made, hereby covenants and agrees to furnish all materials (except such as are specified to be furnished by the Owner) all necessary tools and equipment and to do and perform all the work and labor in the rehabilitation of the residential property located at 4959 NE 5t~ Street for the price and compensation set forth and specified in the Proposal signed by the Contractor and which is attached hereto and incorporated herein as part of this Contract, said work to be done and performed in accordance with the Plans, Specifications, and Special Provisions therefor on file and in the office of the Center for Energy and.Environment, of the County of Hennepin, State of Minnesota, which Plans, Specification, and Special Provisions are hereby made a part of this Contract. The Contractor further covenants and agrees that it will commence work on or before 2001, and will have the same completed in every respect to the satisfaction and approval of the Center for Energy and Environment and the Owner, on or before ,2001 or within ninety (90) calendar days commencing at Notice to Proceed date. The Owner covenants and agrees that he/she shall tender payment of the agreed upon contract price within thirty (30) days of satisfactory completion of said work and the receipt of the complete release of all liens arising out of this Contractor or receipts in full, covering all labor and materials for which lien could be filed, or a bond, all as provided for in the Hold Harmless clause of the Contract. The Owner and Contractor acknowledge that the activities of CEE hereunder are undertaken for the purpose of assisting Owner to receive federal funds to bring Owner's house up to state and local code, health, safety and weatherization standards. Owner and Contractor release and hold harmless CEE and its governing body, members, officers, agents, servants and employees fi.om and against any claims, demands, liabilities, suits or actions in connection with this matter. " 6071CD B G~rehab-rp.doc IN WITNESS WHEREOF, the Owner and Contractor have hereunto subscribed their name. OWNER By: Jacklyn A. Podany Dated: oe ' 7 -0 / Phone: CONTRACTOR By: 4. - . By: Name: Dated: Phone: APPROVED AS TO FORM D ~i-d~ King,~rogram~anager Center for Energy and Environment Dated: City of Colun~a Heights 607~CDBG~tehaNrp.doe Jaculyn Podany 4959 NE 5th St Columbia Heights, MN 55421 SCOPE OF IMPROVEMENTS HEALTH AND SAFETY Remove and dispose of short pipe extending from ground at exterior yard near driveway. Fill in hole and level with ground. Repair or replace per code, structural supports supporting kitchen and back bedroom floors. Jack up floors to near level as possible, without creating other maj or problems with walls and doorways. Install battery operated smoke detectors at each bedroom, and at basement crawlspace. WINDOWS AND DOORS At all main floor windows replace entire window and frame with new Marvin, A-craft, or equivalent brand, tilt-pack windows with insulated glass. Provide cladded windows or metal wrap exterior sills and trim. Window at bathroom to be down sized to allow space for tub enclosure. Install wide exterior trim at left side to fill in space between siding due to down sizing width of window. At north side of house, install Andersen, Marvin, or equivalent clad egress windows in bedrooms per code. Provide and install new interior trim to match existing. Finish paint/stain to homeowner's specifications. Provide and install new combination storm windows at double hung units. See homeowner for colors and selections, and haul away all old windows, storms, and debris. Replace side prime door with new prehung insulated steel door. Paint door and exterior trim. Provide and install new interior trim to match existing. Finish paint/stain to homeowner's specifications. At side door reinstall existing storm door properly to new prehung prime door. See homeowner for colors and selections, and haul away all debris. 640 PODANY BATHROOM AND PLUMBING Replace existing tub/shower unit and faucet. Repair any wall deterioration that may have occurred behind walls, and fill in areas around new tub enclosure and for new down sized window. Provide and install new wallboard where necessary, and tape, prime, and paint. See homeowner for selection and color, and haul away all debris. Install exterior sewer cleanout at exterior of bathroom wall. Install per code, and haul away all debris. FLOORING Remove and replace existing carpet and pad at living room and hallway. See homeowner for selection and color, and haul away all debris. Owner may choose to complete some code work on his or her own. Please list work not bid to be completed by owner. PROJECT TOTAL COST 640 PODANY COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting off January 15, 2002 AGENDA SECTION: Items for ORIGINATING EXECUTIVE Consideration DEPARTMENT: EDA DIRECTOR NO: .~ APPROVAL ITEM: Acquisition of 3722 Central Ave. NE BY: Randy Schumacher BY: DATE: January 10, 2002 BACKGROUND: In June of 2000, the consensus of the EDA Board was to use Community Development Block Grant funds to purchase non-confirming single-family residential property along Central Avenue for redevelopment purposes. Based on that direction, Mr. Malcolm Watson completed an appraisal on the stated property. By using a sales comparison approach, the appraisal for said property was $89,000. Due to the non-confirming use of the home the appraiser reduced the value by $16,500. This reduced the appraised price of $89,000 down to $72,000. The agreed upon sale price of $80,000 came about by taking 50% of the $16,000 reduced adjustment and adding the $8,000 to the final appraisal of $72,000. As per the application to Anoka County, these funds are to "address the problem of vacant, substandard residential or commercial/industrial structures in areas planned for future commercial development and redevelopment", such as Central Avenue. The owner at 3722 Central Avenue agreed on a purchase price of $80,000. A Purchase Agreement was drafted along with a Rent Back Agreement and a Waiver of Relocation Benefits. A copy of the documents is attached for your review. With the exception of final approval of disbursement by Anoka County, which is anticipated shortly, the purchase is ready for consideration by the EDA and City Council for final action. RECOMMENDATION: Staffrecommends the Board make a recommendation to the City Council for the approval of a resolution authorizing the purchase of' 3722 Central Avenue for $80,000 to be funded from the Community Development Block Grant Commercial Revitalization Fund. In addition, authorize $1,500 to be paid to Mrs. Johnson for total moving expenses out of same fund. RECOMMENDED MOTION: Move to recommend to the Columbia Heights City Council, the adoption of a Resolution to purchase the property at 3722 Central Avenue for $80,000 and funds to be taken from the Community Development Block Grant Commercial Revitalization account and in addition, to allocate $1,500 for moving expenses from the same CDBG Fund. Attachments EDA ACTION: h:\consent Form202\Acquisition of 3722 Central Ave. Address: 3722 Central Avenue N.E. Columbia Heights, MN PIN/t35-30-24-44-0117 Page 1 of 6 REAL ESTATE SALE/PURCHASE AGREEMENT THIS AGREEMENT, made as of the 28th day of December, 2001, by and between Vera Johnson, Jonathan Kemnitz, Greg Kemnitz, Marcia Kelly-Parker, Mark L. Johnson, and Karen L. Johnson, hereinafter referred to as Seller, and the City of Columbia Heights, a municipal corporation, hereinafter referred to as Buyer. WITNESSETH: WHEREAS, Seller owns certain real estate situated at 3722 Central Avenue N.E., Columbia Heights, Minnesota, and legally described below; and WHEREAS, Buyer wishes to purchase and Seller is willing to sell to Buyer said real estate; and WHEREAS, the parties wish to define their respective rights, duties and obligations related to the sale/purchase of said real estate. NOW, THEREFORE, in consideration of the mutual promises and the respective agreements contained herein, the parties hereby agree as follows: 1. Property The Seller hereby agrees to sell and the Buyer hereby agrees to purchase the following described real estate located in the City of Columbia Heights, State of Minnesota to-wit: Lot 14 Block 87, Columbia Heights Annex to Minneapolis Page 2 of 6 2. Purchase Price The purchase price for the subject property shall be the sum of Eiehtv Thousand and 00/100 Dollars ($80,000) payable at closing. 3. Contingency This offer is contingent upon approval by the Columbia Heights City Council for a period of 60 days after signing of the Purchase Agreement by the Seller. 4. Closing The closing shall be within 30 days after all required City Council and EDA actions have been finalized and all title objections have been satisfied by the Seller, if any have been made by the Buyer. 5. Possession The Seller further agrees to deliver possession not later than June 1, 2002, after closing provided that all conditions of this agreement have been complied with. All charges for city water, city sewer, electricity, and natural gas shall be prorated between the parties as of date of possession. Seller agrees to remove ALL DEBRIS AND ALL PERSONAL PROPERTY NOT INCLUDED HEREIN from the property by possession date. Any personal property not removed by the date of possession, shall be considered the property of the Buyer. (See addendum "B" Seller Holdover Possession Agreement "Rent Back"). 6. Deed/Marketable Title Subject to performance by the Buyer, the Seller agrees to execute and deliver a Warranty Deed conveying marketable title to said premised subject only to the following exceptions.: a) 2) 3) 4) 5) Building and zoning laws, ordinances, State and Federal regulations. Restrictions relating to use or improvement of premises without effective forfeiture provision. Reservation of any minerals or mineral rights to the State of Minnesota. Utility and drainage easements, which do not interfere with present improvements. Rights of tenants as follows: (unless specified, not subject to tenancies) Page 3 of 6 7. Title The Seller shall, within a reasonable time after approval of this agreement, furnish an abstract of title, or a Registered Property Abstract certified to date to include proper searches covering bankruptcies, and State and Federal judgments and liens. The Buyer Shall be allowed 15 days after receipt thereof for examination of said title and the making of any objections thereto, said objections to be made in writing or deemed to be waived. If any objections are so made the Seller shal_ 1 be allowed 60 days to make such title marketable. Pending correction of title the payments hereunder required, shall be postponed, but upon correction of title and within 10 days after written notice to the Buyer, the parties shall perform this agreement according to its terms. If Seller shall fail to have said exceptions removed or satisfied within the time provided, Buyer may elect to do one or more of the following: (a) remove or satisfy the exceptions on behalf of Seller and at Seller's cost and expense, all of which costs and expenses shall be deducted fi.om the purchase price at closing; (b) elect to purchase the property subject to the exceptions; and/or (c) declare this Agreement null and void (in which case neither party shall have any further liability or obligation to the other. In the event Buyer elects to remove or satisfy the exceptions on behalf of Seller in accordance with alternative (a) above, Seller shall cooperate with and assist Buyer in all reasonable respects. 8. Real Estate Taxes Real estate taxes due and payable in and for the year of closing shall be prorated between the Seller and Buyer on a calendar basis to the actual date of closing. 9. Special Assessments Seller shall pay on date of closing all installments of special assessments. Seller shall pay on date of closing all other special assessments levied as of the date of closing. Seller shall provide for payment of all special assessments pending as of the date of closing for improvements that have been ordered by the city or other assessing authorities. Seller shall pay on the date of closing, any deferred taxes. 10. Seller Warranties Seller warrants that buildings, are or will be, constructed entirely within the boundary lines of the property. Seller wan'ants that there is a right of access to the property fi.om a public right of way. These warranties shall survive the delivery of the deed or contract for deed. Page 4 of 6 Seller warrants that prior to the closing, payment in full will have been made for all labor, mater/als, machinery, fixtures or tools furnished within the 120 days immediately preceding the closing in connection with construction, alteration or repair of any structure on or improvement to the property. Seller wan'ants upon execution of this Agreement, Seller will not rent the property once it is vacated by any person now occupying same. Seller warrants Seller has executed no option to purchase, fight of first refusal, or any other agreement giving any person o_r other entity the right to purchase or otherwise acquire any interest in the property, and Seller is unaware of any option to purchase, fight of first refusal, or other similar fights affecting the property, except as otherwise noted in the title commitment for the property. Seller has received no notice of any action, litigation, investigation or proceeding of any kind pending against Seller, nor to the best of Seller's knowledge is any action, litigation, investigation, or proceeding pending or threatened against the Subject Premises, or any part thereof. On the Date of Closing, there will be no service contracts in effect in connection with the Subject Premises, except those which are terminable on thirty (30) days' written notice. 11. Risk of Loss If there is any loss or damage to the property between the date hereof and the date of closing, for any reason including fire, vandalism, flood, earthquake, or act of God, the risk of loss shall be on Seller. If property is destroyed or substantially damaged before the closing date, the Purchase Agreement shall become null and void, at Buyer's option, and earnest money shall be refunded to Buyer; Buyer and Seller agree to sign cancellation of Purchase Agreement. 12. Time of Essence Time is of the essence in this Purchase Agreement. 13. Acceptance Seller understands and agrees that this Purchase Agreement is subject to acceptance by Buyer in writing. 14. Environmental Concerns To the best of the Seller's knowledge there are no hazardous substances, underground storage tanks, or wells except herein noted: Page 5 of 6 15. Well Disclosure Buyer acknowledges receipt of a well disclosure statement from Seller attached as Exhibit A to this Agreement. 16. Individual Sewage Treatment System Disclosure Seller discloses that there is not an individual sewage treatment system on or serving the Property. 17. As-Is-Basis It is specifically agreed that the Real Property is being conveyed to the Buyer by the Seller in "As-Is Condition" ("with all faults"). 18. Right of Entry_ Buyer is duly authorized agents shall have the right during the per/od from the date of this Agreement to closing, to enter in and upon the Premises in order to make, at Purchaser's expense, surveys, measurements, wetlands delineations, soil tests, and other tests that Buyer shall deem necessary. Buyer agrees to restore any resulting damage to the Premises and to indemnify, hold harmless and defend Seller from any and all claims by third persons of any nature whatsoever arising from Buyer's right of entry hereunder, including all actions, suits, proceedings, demands, assessments, costs, expenses and attorney's fees. 19. Brokers Commissions In the event Seller has retained the services of any agent, person, corporation or finn to assist in the sale of the property who, in mm, is entitled to a commission by reason of this Agreement and the closing hereunder, Seller hereby agrees to indemnify and hold Buyer harmless from any liability arising therefrom. 20. Entire Agreement This Purchase Agreement, any attached exhibits and any addenda or amendments signed by the parties, shall constitute the entire agreement between Seller and Buyer, and supersedes any other written or oral agreements between Seller and Buyer. This Purchase Agreement can be modified only in writing signed by Seller and Buyer and is contingent upon the execution and passage of all necessary City and State requirements. Page 6 of 6 21. Incidental Expenses All expenses of examination of title, transfer tax, closing fees will be paid by the Buyer. Any cost incun'ed to remove any cloud on the title to convey a good and marketable title to said premised subject shall be the responsibility of the Seller. 22. lnelieible for Relocation Assistance The Seller acknowledge that they have voluntarily entered this Purchase Agreement and, as such, acknowledge that the Sellers are not "displaced persons" as defined by The Uniform Real Property Acquisition and Relocation Act of 1970 as amendedand M.S. 117.52 and hence the Sellers are not eligible for any relocation assistance or benefits (see Addendum "C", Waiver Agreement Regarding Relocation Benefits). The undersigned, owner of the above land, does hereby approve the above agreement and the sale thereby made. SELLER: (NAME OFSELLER) I hereby agree to purchase the said property for the price and upon the terms above mentioned, and subject to all conditions herein expressed. Walter Fehst - City Manager, Columbia Heights Gary Peterson - Mayor, City of Columbia Heights FINAL ACCEPTANCE DATE OF PURCHASE AGREEMENT: H:~Vfemos20Ol~urchase Agreement 3722 Central Addendum "B" ADDENDUM TO PURCHASE AGREEMENT SELLER HOLDOVER POSSESSION AGREEMENT "RENT BACK" DATE: December 28, 2001 Page 1__ of 2 Pages Amendment to the Purchase Agreement between Buyer and. Seller, dated December 28, 2001 about the purchase and sale of the property at 3722 Central Avenue N.E., Columbia Heights, Minnesota. The Buyer and Seller agree as follows: NATURE AND PURPOSE: This Amendment gives Seller the right to remain in and occupy the property after closing on the purchase of the property. This Amendment remains in effect after the closing. POSSESSION DATE: Seller agrees to deliver possession of the property to Buyer on or before June 1, 2002. SECURITY AND DAMAGE DEPOSIT: On N/A Seller will deposit $0.00 with Buyer in certified funds, as a security and damage deposit. The deposit will earn statutory interest at the rate prescribed in Minn. Stat. Section 504.20 subd 2. The Buyer will refund the deposit, plus interest, to Seller, or after Seller moves out of the property and gives possession to Buyer. Buyer may keep amounts necessary to cover unpaid rent or to cover the cost of repairing damage to the property (including personal property and appliances) caused by Seller. If the Buyer keeps all or a part of the deposit, Buyer will provide a written statement within 21 days stating the reason for withholding. MONTHLY RENT: Seller will pay Buyer $0.00 per month beginning on the Closing Date and cominuing through the above Possession Date. If Seller remains in the property after the above Possession Date, Seller will pay additional monthly charges to Buyer in advance. UTILITIES: Seller agrees to continue all utility services in Seller's name and to pay all bills for utility service during the period of the Seller's possession, as they become due. INSURANCE: Seller will maintain liability insurance for the property through the date that Seller vacates the Property. Seller is responsible for Seller's personal property insurance. MAINTENANCE: Seller will be responsible for all repairs and normal maintenance of the property and personal property covered by the Purchase Agreement fi:om and after the Closing Date. Seller will keep the property in reasonable repair and order. USE OF PROPERTY: During the term of this Agreement, Seller will occupy the property as Seller's personal residence and Seller will not make any changes to the property. Seller will not assign nor sublease the property under this Agreement. HOLD HARMLESS: Buyer is not responsible for liabilities, claims, or expenses from Seller's use, possession, and occupancy of the property. "AS IS": The Buyer makes no warranties, or statements with regard to the condition of property, nor to its suitability for occupancy by the Seller. The Seller rents the property "as is", with all faults. QUIET ENJOYMENT: B~yer promises that upon Seller's performance of Seller's obligation in this Agreement, Seller will peacefully and quietly have, hold, and enjoy the property according to this Agreement. TERMINATION: If Seller fails to leave the property and give possession to Buyer on the Possession Date specified above, Buyer will provide Seller with seven days advance written notice to leave the property. Notice is considered given on the date mailed to Seller at the above address. Seller will leave the property in the same condition as it was at the time of closing. If Seller fails to leave the property, Buyer is authorized to take any action permitted by law to take possession of the property. Buyer will be entitled to recover damages from Seller for Buyer's loss of use in the amount of $0.00 per day beginning with Possession Date specified above, in addition to all charges and reimbursements stated in this Agreement, and all reasonable costs which result from obtaining possession of the property and enforcing the terms of the Agreement, including reasonable attorney's fees. All other terms and conditions of the Purchase Agreement will remain. (Seller) (Date) Walt Fehst, City Manager (Date) City of Columbia Heights (Seller) (Date) Gary Peterson, Mayor (Date) City of Columbia Heights THIS IS A LEGALLY BINDING CONTRACT BETWEEN BUYERS AND SELLERS. IF YOU DESIRE LEGAL OR TAX ADVICE, CONSULT AN APPROPRIATE PROFESSIONAL. H:~viemos2001~.ddendum to Pun:haze 3722 Central EXHIBIT 5. 6. 7. 8. 9. WELL DISCLOSURE STATEMENT This form approved by the Minnesota Associa0on or REALTORS®, which disclaims any lial3ility aflsing out of use or misuse of [his form. ©1999. Minnesota Association of REALTORS®. Eaina. MN 1. Date · 2. Page 1 of~ Pages: THE REQUIRED MAP IS 3. ATTACHED HERETO AND MADE A PART HEREOF Minnesota Statutes Sec. 1031.235 requires that before signing an agreement to sell or transfer real property, the Seller must disclose information in writing to the Buyer about the status and location of all known wells on the property. This requirement is satisfied by delivering to the Buyer either a statement by the Seller that [he Seller does not know of any wells on the property, or a disclosure statement indicating the legal description and county, and a map showing the location o¢ each well. In the disclosure statement the Seller must indicate, for each well. whether the well is in use, not in use or sealed. 10. Unless the Buyer and Seller agree to the contrary, in writing, before the closing of the sale. a Seller who fails to disclose 11. the existence or known status of a well at the time of sale and knew or had reason to know of the existence or known 12. status of the well, is liable to the Buyer for costs relating to sealing of the well and reasonable attorney fees for 13. collection of costs from the Seller, if the action is commenced within six years after the date the Buyer closed the 14. purchase of [he real property where the well is located. 15. Legal requirements exist relating to various aspects of location and status of wells. Buyer is advised to contact the local 16. unit(s) of government, state agency, or qualified professional which regulates wells for further information about these 17. issues. 18. 19. 201 21. 22. InsmJctions for completion of this form are on the reverse side. PROPERTY DESCRIPTION Street address: LEGAL DESCRIPTION 23. 24. 25. WELL DISCLOSURE STATEMENT 26. (CHECK THE APPROPRIATE BOX.) 27. I--] The Seller certifies that the Seller does nor. know of any wells on the above described real property. 28. (If this option is checked, then skip to the last line and sign and date this statement.) 29, [] l'he Seller certifies that the following wells are located on the above described real property. 30. MN Unique Well Year of Well IN USE NOT IN SEALED 31. Well No. Depth Cons[. Type ·- USE 32. Well 1 [] [] [] 33. Well 2 [] i--I [] 34. Well 3 [] [] [] 35. NOTE: See definition of terms '1~ USE,' "NOT IN USE,' and 'SEALED' on lines 82-89 of page 2. If a well is not in 36. Use, it must be sealed by a licensed well contractor or a well owner must obtain a maintenance permit 37. from the Minnesota Department of Health and pay an annual maintenance fee. Maintenance permits are 38. not transferable, If a well is operable and properly maintained, a maintenance permit is not required, 39. SEALED WELL INFORMATION 40. For each well designated as sealed above, complete this section. 41. When was the well sealed? :.~: 42. Who sealed the weir7. 43. Was a Sealed Well Report filed with the Minnesota Department or' Health? Yes No Unknown 44. MAP 45. Complete the a~ched MAP showing the locaUon o1' each well on the real property, 46. This disclosure is not a warranty of any kind by the Seller(s) or any Agent(s) representing any Party(s) in this 47. transaction, and is not a substitute for any inspections or warranties the Party(s) may wish to obtain. 48. CERTIFICATION BY SELLER 49. I certiCy that the In~'ormaUon provided above is accurate and complete to the best of my knowledge, 50. 51. BUYER'S ACKNOWLEDGMENT 52 ORIGINAL CopY TO LISTING BROKER; COPIES TO SELLER. BUYER. SELLING BROKER MN:V~OS-I' (9/99) WELL DISCLOSURE STATEMENT 54. Page 2of ~ Pages 55. INSTRUCTIONS FOR COMPLETING THE WELL DISCLOSURE STATEMENT 56. DEFINITION 57. A "well' means an excavation .that is drilled, cored, bored, washed, driven, dug, j~tted, or otherwise 58. ConstruCted ii' the excavation is in[ended l'or the location, diversion, artificial recharge, or acquisition 59. groundwater. 60. MINNESOTA UNIQUE WELL NUMBER 61, All new wells constructed AFTER January 1, 1975 should'have been: assigned a Minnesota umque well 62. number by the person constructing the well. If the well was constructed after this date you should have the 63. unique well number in your property records, If you are unable to locate your unique well number and the well 64. was constructed AFTER January 1, 1975, contact your well contractor. It' no unique well number is available, 65. please indicate the depth and year bt' construction for each well. 66, WELL TYPE 67. Use one bt' the l'ollowing terms to describe the well type. , 68. WATER WELL: A water well is any type of well used to extract groundwater rot private or public use. 69. Examples ot' water wells are: domestic wells, drive-point wells, dug wells, remedial wells, and municipal 70. wells. 7'1. IRRIGATION WELL: An irrigation_well is a well used to i~rigate agricultural lands. These are typically large 72. diameter wells connected to a large pressure distribution system. 73. MONITORING WELL: A monitoring well is a'well used to monitor grou'ndWa~er contamination. The well is 74. typically used to access groundwater for the extraction of samples. 75. DEWATERING WELL: A dewatering well is a well used to lower groundwater levels to allow i'or 76. construction or use of underground spaces. 77. INDUSTRIAL/COMMERCIAL WELL: An industrial/commercial well is a nonpotable well used to extract 78. groundwater for any nonpotable use including groundwater thermal exchange wells (heat pumps and heat 79. loops). 80. WELL USE STATUS 81. Indicate the use status oi' each well. CHECK ONLY 1 BOX PER WELL. ... 82. IN USE: A Well is 'in use' if the well is operated on a daily, regular, or seasonal basis. A well in 83. use includes.a well that operates for the purpose or' irrigation, fire protection, or emergency pumping. 84. NOT IN USE: A well is "not in use' il' the well does not meet the definition or' 'in use' above and has not 85. been sealed by a liceh'sed well contractor. 86. SEALED: A well is "sealed' if a licensed contractor has completely filled a well 87. by pumping grout material throughout the entire bore hole after removal oi' any obstructions i'rom 88. the well. A well is "capped' if it has a metal or plastic cap or cover which is threaded, bolted, or welded into the 89. top of the well to prevent entry into the well. A 'capped' well is not a 'sealed' well. 90. If the well has been sealed by someone other than a licensed well contractor or a licensed well sealing contractor, 91. check the well status as not in use. If you have any questions, please contact the Minnesota Department of Health, Well Management Section at (651) 215-0819 (metropolitan Minneapolis-St. Paul) or 1-800-383-9808 (greater Minnesota). MN-WDS-2 (9/gg) Addendum "C" WAIVER AGREEMENT REGARDING RELOCATION BENEFITS AGREEMENT made this 28th day of December, 2001, by and between Vera Johnson (hereinafter jointly referred to as "Owner"), and the CiW of Columbi~ Heights (hereinafter referred to as "The Ciw". WHEREAS, Owner is the fee owner of certain real property and improvements used for residential purposes located at 3722 Central Avenue N.E., (hereinafter "subject property"), in the City of Columbia Heights, County ofAnoka, State of Minnesota; and WHEREAS, Owner knows and understands certain relocation benefits are available, pursuant to Minnesota Statute No. 117.52 and the Uniform Relocation Assistance and Real Property Acquisition Policies Act, 42 U.S.C. No. 4621 et seq., (hereinafter referred to as "Uniform Act") for "the City" to assist in the relocation of the personal residence at the subject property, which relocation benefits are: 1. Reimbursement of Moving Expenses You may choose between either a payment for your actual reasonable moving and related expenses, or a fixed money expense and dislocation allowance. 2. Replacement Housing Assistance To enable you to buy, or if you prefer, rent a comparable, or suitable replacement home. 3. Other Relocation Assistance This includes housing referrals and other assistance to help the owner relocate to a comparable decent, safe, and sanitary dwelling. The owner cannot be required to move from their home, unless they are given reasonable oppommities to relocate to a comparable decent, safe and sanitary dwelling that they can afford. WHEREAS, on December 28, 2001, I met with a representative of the City, and discussed the relocation benefits providedunder the Uniform Act. They explained to us that we cannot be required to sell this property to the City. They also explained to me that "the City" will not acquire the property from me, unless I voluntarily enter into the agreement of sale and also agree to waive my relocation fights under the Uniform Act. WHEREAS, I have received and read the pamphlet "Relocation Assistance to Displaced Homeowners. (HUD-1044-CPD) NOW THEREFORE, I Vera Johnson; am the owner and occupant of the property at 3722 Central Avenue N.F,. in Columbia Heights, MN. I have voluntarily submitted an offer to sell this property to "the Ci _ty". I understand the basic requirements of the Uniform Act. I know that we cannot be required to sell the property to "the City" unless given the relocation assistance required by the Uniform Act. I h~reby release and waive "the City" from any and all claims for relocation benefits, pursuant to Minnesota Statutes No. 117.50 et seq. and the Uniform Relocation Assistance and Real Property Acquisition Policies Act, 41 U.S.C. No. 4621 et seq. Wimess Seller Seller H:hMemos2001 \Waiver for 3722 Central Ave. GUIDEFORM NOTICE - Disclosures to Seller with Voluntary, Arm's Length Purchase Offer Dear Mrs. Vera Johnson · This is to inform you that the City of Columbia Heights would like to purchase the property located at 3722 Central Avenue N.E., Columbia Heights, if a satisfactory agreement can be reached. We are prepared to pay $80,000.00 for clear title to the property under the conditions described in the attached proposed contract of sale. Because Federal funds may be used in the purchase, however, we are required to disclose to you the following information: The sale is voluntary. If you do not wish to sell, the City of Columbia Heights will not acquire your property. The City of Columbia Heights will not use the power of eminent domain to acquire the property. We estimate the fair market value of the property to be $72,000.00. Since the purchase would be a voluntary, arm's length transaction, you would not be eligible for relocation payments or other relocation assistance under the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA), or any other law or regulation. Also, as indicated in the contract of sale, this offer is made on the condition that no tenant will be permitted to occupy the property before the sale is completed. Again, please understand that if you do not wish to sell your property, we will take no further action to acquire it. If you are willing to sell the property under the conditions described in the attached contract of sale, please sign the contract and return it to us. If you have any questions about this matter, please contact Randy Schumacher. His telephone number is 763-706-3675. Sincerely, ,, ~) Randy Sc'humacher Acting Community Development Director Enclosure H:~iemos\Guideform 3718 Central Avenue NE MEMORANDUM TO: EDA BOARD OF COMMISSIONERS FROM: MARK NAGEL, HOUSING ASSISTANT RE: CEE AGREEMENT In 1999, the Columbia Heights EDA entered into an Agreement with the Center for Energy and Environment (CEE), an independent, non-profit 501 © 3 corporation that works to promote responsible and efficient use of natural and economic resources, to provide comprehensive housing rehabilitation services for cities, and energy saving programs, to administer the EDA's portfolio of housing rehab programs, including MHFA grants and loans and CDBG grants and loans. As you may recall from previous Housing Updates, CEE has been very successful in the administration of the MHFA programs - closing 90 loans valued at over $1 million in the last year- but has been slow in processing CDBG loans, primarily due to the new lead- based regulations. At the November 20, 2001 meeting, the EDA Board authorized continuation of the Agreement in its present form (attached) for the MHFA grant and loan programs through December 31, 2002, but directed staff to check with other organizations to provide CDBG housing rehab services. Shortly after the November EDA meeting, the City received a letter from Anoka County Commissioner McCarron, which is attached to this month's Housing Update, indicating that all CDBG projects funded in 1997, 1998, 1999, and 2000 must be complete by the end of January 2002. In discussing an Agreement with two other possible contractors, both said that they would need until the end of June 2002 to complete the four remaining CDBG grants/loans, which would likely mean the loss of about $60,000 in CDBG funds. On December 26th, a letter, also in this month's Housing Update, was sent to Anoka County noting that the remaining CDBG housing rehab funds would be obligated, but not likely spent, by the deadline. With the assistance of Dave King, CEE Director, Anoka County agreed to extend the deadline on the expenditure of these funds until April 30, 2002. Due to the time that would take to transfer responsibilities to another contractor, which would increase greatly the chances that the new deadline would not be met, the most realistic option would be to leave the CDBG housing rehab program in the hands of CEE and focus on quicker processing of the remaining four loans. As a result, the attached addendum to the existing contract, which was approved by the EDA Board on November 20, 2001, and subsequently by the City Council, can now be signed, as it is the most viable option to insure that the CDBG housing rehabilitation funds are spent by the April 30, 2002 deadline. AGREEMENT FOR ADMINISTRATIVE SERVICES Between CENTER FOR ENERGY AND ENVIRONMENT And THE CITY OF COLUMBIA HEIGHTS (MHFA Discount Loan Program) The Agreement, made the 18u~ day of August, 2000, by and between the CITY OF COLUMBIA HEIGHTS, a public body corporate and politic under the laws of the State of Minnesota, (the "EDA"), and the CENTER FOR ENERGY AND ENVIRONMENT, a 501 (c)(3) non-profit corporation, with its offices at, 211 North 1~t Street, Suite 455, Minneapolis, Minnesota 55401 (the "Contractor") is hereby amended. Section 6.1 of the agreement shall read: 6.1 Term and Termination Unless earlier terminated as provided in the following paragraphs, this Agreement shall become effective on August 18, 2000, and continue through December 31, 2002. All other sections of the contract shall remain as written in the original agreement. IN WITNESS WHEREOF, the parties hereunder set their hands as of the date written below: CITY OF COLUMBIA HEIGHTS CENTER FOR ENERGY AND ENVIRONMENT By Date By City Mayor S~eldon Strorn, Executive Director Date [ [-- [-- ~> I 000327 TAX ID 41-1647799 City Manager Date T:V~lmin\C~C R R\f:~ Columbia ~ Disc ~ 1.doc I~:~nl~' 7, 2000 HOUSING UPDATE JANUARY, 2002 1. On Thursday, December 20, 2001, staffmet with MHFA, Anoka County, and other Anoka County cities regarding the First Time Homebuyer Program for 2002. There will be a number of changes to this program that EDA Commissioners should be aware of in 2002. First, the total amount of the bond sale by MHFA will be $37.5 million in 2002, which is down from $60 million in 2001. Second, Anoka County will be putting in an application for the countywide program by the January 15, 2002 deadline of $6.8 million, which is the same as last year, but will likely end up with less of an allocation. Third, because of the unstable bond market, it may be April, 2002 before the program gets underway. Fourth, there are still loans in process, so Columbia Heights may yet break $1 milhon in First Time Homebuyers Program loans for 2001. Finally, the MHFA has initiated website updates for cities on all loans, so I can now "pull up" custom reports for the EDA beginning with the 2002 Program - a training session may be held in March, 2002. 2. As a result of the above meeting, I had a phone conference with Ron Williams, MN Homes Division Marketer, regarding some assistance in "getting the word out" on the First Time Homebuyers Program. He will help by setting up a lender's meeting for Columbia Heights banks, providing individualized city brochures that indicate EDA program sponsorship, and send 3 minute, 30 minute, and 2 hour cable TV programs for use by the city to advertise to first time homebuyers. We will meet in March, 2002 to set the marketing campaign up. 3. On December 26, 2001, I met with ACCAP on their housing programs that may be available to Columbia Heights residents. There are 2 that should be considered by the EDA at a future meeting - first, CASA, which targets low income households in a defined area for housing rehab assistance, and, second, a subprime fund for people with little credit to fixup their homes. I will be looking into both programs in the Spring - both programs require the support of a local lender, but could certainly put more housing rehab $ to work in the city. 4. While I was at the ACCAP meeting on December 26, 2001, I stopped by the "Free To Be" office and learned that the Child Care Center at Crestview's Columbia Park facility is doing very well on their enrollments. The Car Care Program continues to look for a site in the Columbia Heights/Fridley area, as so many of their clients are from the 2 cities. I will work with them to help the nonprofit organization "hook up" with a local car repair center. So far, 63 cars have been placed in the hands of low income Anoka County residents to get them to their jobs. 5. It is once again time for the State Legislature to go back to work - while much of the focus will be on the budget deficit, affordable housing will be on their agenda this session. As I understand it, there are a number of bills that are intended to create more affordable housing that will be in the "pipeline" right after the session starts. I will keep EDA Commissioners informed throughout the session on the potential effects on Columbia Heights. 6. I have been working on revising the financial proforma for 4607 Tyler Street and may be ready to present options for the Board to consider at the February meeting. I have received interest from 2 nonprofit organizations interested in purchasing the 4-plex, so I am sure that the HRA will have no problems in selling the building should that be the decision. Both toured the 4-plex in early January and indicated that they would like to be informed of any bid process should the HRA decide to sell. 7. As you can see from the attached letter from Ehlers & Associates, there are still a few steps remaining before a decision can be made on cashflowing the purchase of 3 to 5 homes under TIF District #1. The documents listed have all been gathered and hand delivered to Ehlers & Associates, along with attached letter. They will then be forwarded to Anoka County for certification, which is expected to be completed by the end of the month. Once a cashflow source has been identified, respective funds and property can be purchased. 8. On December 14, 2001, I sent the attached letter to HUD requesting a budget change to allow for the restitution of $6,709.90 in Davis-Bacon underpayments to Millar Elevator employees. As of January 10, 2002, I have not received a response, though I am told it will likely be approved. If and when it is, then I can make the repayments, which will take care of an audit finding. 9. Attached is a letter under the Mayor's signature in response to a December 10, 2001 letter from Commissioner McCarron. The letter is intended to bring to the attention of Anoka County a couple of issues related to the completion of the remaining CDBG programs and projects, most notably housing rehab and the purchase of the Johnson property, 3722 Central Avenue. I will pass along the response from Anoka County as soon as it is received. 10. I am in the process of putting together the final program statistics for the HOME grant for HUD for 4401 Quincy Street. These federal funds do not come without a lot of paperwork to complete! One-half of the twin home has been purchased by a young Columbia Heights couple that are first-time homebuyers, while the other should be sold by the end of January. Once I have the vital statistics on 2 new homeowners, then I can finish the last remaining piece of paperwork. 11. I have completed the "One-to-One" Replacement Plan for the Vera Johnson house, 3722 Central Avenue, so that CDBG funds can be used to purchase the property. As you may recall from the recent purchase of the VonHeidemann property next door, the statutory checklist that must be completed prior to the purchase of a CDBG-funded property acquisition also includes an environmental review, a "Finding of No Significant Impact" Statement, and the publication of both the "One-to-One" Replacement Plan and the "Notice of Intent to Request Release of Funds". The entire checklist has been completed and the "Authority to Use Grant Funds" has been received from HUD, so now the 3722 Central Avenue can be purchased and CDBG funds can be drawndown for the purchase. 12. As you can see from the attached letter, the 2002 PHA Plan has already been certified as consistent with the Consolidated Plan of Anoka County, so assuming approval at the January 15th HRA meeting, it can submitted immediately to HUD. Again, staff is expecting to receive comments on the 2001 PHA Plan from HUD, soon, so I expect that HUD will want some changes to the 2002 PHA Plan after they have reviewed it. 13. With the new year come changes - ACCAP, which runs the First Time Homebuyers program required workshops, has added one session to usual three to make four and will now charge $30 per household for the four sessions. All workshops are held at the Human Services Center in Blaine. Attached is the schedule for 2002. 14. As you can see from the attached notice, MHFA is announcing several new programs aimed at providing funding for the construction of single-family homes and multi-family housing for low-moderate income residents. There are a number of private companies, as well as, public organizations that will be applying for these funds, so it will be very competitive. The city will be notified if any of these project applications will be in Columbia Heights. EHLERS & ASSOCIATES INC MEMORANDUM TO: FROM: CC: Mark Nagel - City of Columbia Heights Susan Landrum - Ehlers & Associates, Inc. ~ Randy Schumacher - City of Columbia Heights DATE: December 26, 2001 Needed Documentation regarding the Modification of Housing Redevelopment Tax Increment Financing District No. I. As part of our services, we will request certification of Modified Housing Redevelopment Tax Increment Financing District No. 1 with the county, file appropriate documents with the state, and assemble a notebook of all of the pertinent materials regarding the actions taken for the modification of Housing Redevelopment Tax Increment Financing District No. 1. In order to do these things, we will need the following documentation: Certified copy of the City Council resolution (from October 8, 2001) calling fo~'a Public hearing; Certified copy of the Planning Commission resolution (from December 4, 2001), finding the Modified Plans to be in compliance with the City's comprehensive plan; Copy of the actual published public hearing notice and affidavit of publication (it ran December 6, 2001 in the Focus News); 4. Certified copy of the EDA resolution (from December 17, 2001) approving the Modified Plans; Certified copy of the City Council resolution (from December 17, 2001) approving the Modified Plans; Copy of all City Council meeting minutes pertaining to the public hearing related to the modification of Housing Redevelopment Tax Increment Financing District No. I. Please call me if you have any questions. Thank you for your assistance. Susan Landrum · 7. ~";. ': ':'--,':TIF Coordinator. Ehlers & Ass'ociates, ~nc. 3060 Centre Pointe Drive Roseviile, MN 55113 (651) 697-8531 FAX: (651) 697-8555 Susan. L andrum~h lers-inc, corn CITY OF COLtJMBIA HEIGHTS 590 40th Avenue N.B., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-height$.mn, us EDA COMMISSIONERS; Robert W. Ruettimann Julienne Wyckoff Marlaine Szurek Gary L. Peterson Bruce Nawrocki Patricia Jindra Bobby Williams ECONOMIC DEVELOPMENT AUTHORITY (EDA) January 4, 2002 Ms. Susan Landrum TIF Coordinator Ehlers & Associates, Inc. 3060 Centre Point Drive Roseville, MN 55113 RE: Documentation for Modification of Housing Redevelopment TIF District #1 Dear Susan: Enclosed with this letter are 6 pieces of documentation that you requested in your letter of December 26, 2001 for the Certification of the above TIF District. If you need anything else for the certification process with Anoka County or the State of Minnesota, please do not hesitate to contact me at 763-706-3672. Thanks for your help in making the changes to TIF District #1 and Decertifying TIF District #2. Finally, please keep me updated on your progress in getting changes to TIF District #1 completed, so that I can begin implementing the scattered site program. Sincerely, Mark Nagel, Housing Assistant Enclosures C: Randy Schumacher, Acting Community Development Director Walt Fehst, City Manager TIF #9 File H:\TIF2002\Ehlers Ltr verification of TIF #9 THE CItY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS Of DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights, mn.us Mayor: Gary L. Peterson Councilmembers: Julierme Wyckoff Marlaine Szurek Bruce Nawrocki Bobby Williams City Manager: Walter R. Fehst COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT DEPARTMENT December 14, 2001 Ms. Deborah Kravik Department of Housing and Urban Development Office of Public Housing 920 Second Avenue South, Ste. 1300 Minneapolis, MN 55402 RE: Millar Elevator Davis-Bacon Underpayments Dear Debbie: Thank you for your recent e-mail on underpayments to the employees of Millar Elevator per Davis-Bacon regulations on the Parkview Villa elevator modernization project. I have the "go ahead" from the HRA Board to make the attached revision to the 2001 budget. As I read the manual, I believe that I've made this request correctly, but please let me know if you need anything further. Once I receive the HUD approval, I will begin the process of making restitution to the employees to correct the underpayments. Again, thank you for your help, and please call me if you have questions. Sincerely, Mark Nagel, Housing Assistant C~ Walt Fehst, City Manager Randy Schumacher, Acting Community Development Director Parkview Villa Elevator Modernization File HAParkview Villa200 l'dQ'avik Ltr Millar Elevator THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS Of DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights, mn. us CITY OF COLUMBIA HEIGHTS Mayor: Gary L. Peterson Councilmembers: Julienne Wyckoff Marlaine Szurek Bruce Nawrocki Bobby Williams City Manager: Walter R. Fehst December 26, 2001 The Honorable Paul McCarron Anoka County Commissioner P.O. Box 32610 Fridley, MN 55421 Dear Commissioner McCarron: Thank you for your letter dated December 10, 2001, regarding the status of the City of Columbia Height CDBG Program. As you may know, we have been focusing our efforts in the Community Development Department on meeting our obligations under the CDBG Program, particularly in the areas of housing rehabilitation and commercial revitalization. As you can see from the attached housing rehabilitation summary, the City's contractor, the Center for Energy and Environment, has obligated all remaining funds, but it may be that the work will not be done by the January 31, 2002 deadline. What happens to those applications currently in the "pipeline"? The same type of problem occurs with the commercial revitalization program, where the City has a purchase agreement for a non-conforming, substandard, home on Central Avenue, but the closing may not take place until after January 31st. We have closed on another property on Central Avenue for $70,000, which we will be submitting for reimbursement before the end of the year, so the City will have completed 1999 and part of the 2000 CDBG Commercial Revitalization Program. Thank you for reviewing these concems. We look forward to working with you and Anoka County staff on these and future CDBG Programs. Gary Petem~ Mayor of Columbia Heights Attachments C: Walt Fehst, City Manager Randy Schumacher, Acting Community Development Director Tim Johnson, City Planner H:\CDBG2001\McCarron Ltr 12 -26 -2001 THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER PAUL McCARRON Anoka County Commissioner District ~6 - Blaine - Circle Pines - Fridley - Spring Lake Pa~ COUNTY OF ANOKA O2~fce o/the County Board o/Commissioners GOVERNMENT CENTER : "'""" 2100 3rd Avenue- Anoka, Minnesota 55303-2265 (763) 323-5700 "" . .... ,. ~. 1._~..;' ,.~,-~... /". ',, .... --L~ .~: ~ .~' December 10, 2001 '://?. /~C The Honorable Gary Peterson Mayor, City of Columbia Heights 3712 Lincoln Street NE Columbia Heights, MN 55421 Dear The Honorable Gary Peterson: In August, 2001, the DePartment of Housing and Urban Development (HUD) met with Anoka County for a consultation with staff and the HRAiTrustees. One of the issues discussed was the large amount of unspent CDBG funds allocated to cities in Anoka County. Federal regulations state that unexpended CDBG funds can not exceed 1.5 times the amount of the current grant. As of November 28, 2001, Anoka County has unexpended funds totaling 2.14 times the current grant. The federal government provides CDBG funds for the benefit of the community and HUD expects Anoka County and its subgrantees to expend the funds on a timely basis. To correct the timely expenditure issue, HUD had developed a procedure for penalizing grant recipients that do not meet the timeliness standard. HUD will partially reduce the next grant of any grantee that does not meet the standard of 1.5. For the first year, the grant will be reduced on a graduated basis, ranging from 15% to 30% of the amount in excess of 1.5 times the annual grant depending upon the amount of time between policy announcement and the program start date. If the timeliness issue is not corrected prior to the timeliness test the subsequent year, the grant recipient will be sanctioned 100% of the amount in excess of 1.5 times the annual grant. Based upon the policy announcement date and the program year start date for Anoka County, the program percentage sanction for'year 2002 will be 21%. Our objective is to spend the funds allocated and meet the timeliness test scheduled for the end of Apdl 2002. To accomplish this, it will be necessary to have all reimbursement requests for roiects funded ~n ~ 997~-199u, 1 ~99 and2000 submitted prior to JanuAry 31, 2002. It you do not r~eQuest reimbursement for ~he above rnenti~h~ed project§, A~ok~C0unty will recapture the funds based upon the sub.qrantee conl, r~;t requlremen{tnat all tunds~e expended"within~8 mo'nt~'s 9.f' ~ttached for your reference is a spread sheet tha~-cletails your city's project(s) and the amount of remaining funds. If you do not believe you will be able to expend the CDBG funds for FAX: 763-323-5682 Mailing Address: P.O. Box 32610, Fddley, Minnesota 55432 Affirmative Action / E..q.~.Opportunity Employer TDOFFI'~: 763-323-5289 December 10, 2001 Page 2 these years, please let me know as soon as possible so that we can reallocate the funds to a project that will be complete prior to the deadline. If you have any questions, please feel free to call .me or Karen' Skepper at 763-323-5709. PM:ks Enclosure Sincerely, Paul McCarron Anoka County Commissioner- City of Columbia Heights 590 40th Avenue NE Columbia Heights, MN 55421 IProjecr Name..' }.~;: :~:.~*:~:~?.~.::~.,?:?~:: ~ .~,~'~::'i:] :.Project #1 ~'' Hud #. I neq Date-~ ]?Reallocations. IReq AmOunt :~?;:.lProiect Balance IVoucher ~ ~ 1999 - Hot Meals for Shut-In 928 424 3,100.00 2000 - Hot Meals for Shut-ins 28 28 2000 - Independent School District #13 TOTALS 0.00 0.00 3,100.00 528 4,500.00 TOTALS 0.00 0.00 4,500.00 530 1,000.00 TOTALS 0.00 0.00 1,000.00 Ipr°ject' Name~:'~ ~'~?;=?'~'~'~'~'~'~?;:~:'~"!~ I:; pr°ject#1 :"~-;Hud:~l Re~ Date;i::,.~ Reallocations~ IRe¢! Amount,:?,:i~lPmject BaJance~ ~Voucher * 1999 - Livable Demonstration Acct 929 427 111,500.00 08/03/2001 50,175.00 661916 39,025.00 667154 10/16/2001 10,035.00 687925 12/06/2001 12,265.00 TOTALS 0.00 111,500.00 0.00 [projec~ Name; ........ ~ ......~-., ................ t<;Prolect #] ~.HUd'# J R~ Date~=?.'J :' Reailocations I Req Amount; ~',~ ~l Preject eaJance+~lVoucher #*:. I t 999 - Commemial Revitalization 930 428 55,713.84 .. 11/16/2001 4,420.44 696429 11/16/2001 3,614.31 696429 11/16/2001 466.25 696429 11/16/2001 65.78 696429 TOTALS 0.00 8,566.78 47,147.06 2000 - Commercial Revitalization 30 531 150,165.00 TOTALS 0.00 0.00 150,165.00 2001 - Commemial Revitalization 130 591 175,000.00 ~ ........... ~ TOTALS 0.00 0.00 175,000.00 /,,~Project Name. -...~:.~:~:,~,~.~.~ ,.:~.~, ~=,~ I~ I=rolecr#1 ·: ,Hud# IReq Dale ,,::[. ReallocatJons~:ll~eq Amount~:~:.~!;;lProjecrBalance..=lVoucher #.: I 2000 - Housing Rehabilitation ~ 55 527 119, t 89.04 ~ ~.' 10/1 2/2001 10,473.00 687765 ~ / 11/15/2001 313.14 696429 TOTALS 0.00 10,786.14 108.402.90 I~' Reallocations: i..T_o ~,~ p~d_ ~_~ >~To_ .a.. L~_aq.~.e..~ 0.00 130,852.92 489,314.96 U.S. Department of Housing and Urban Development Office of Public and Indian Housing Certification by State or Local Official of PHA Plans Consistency with the Consolidated Plan 2002 I, Mark Ulfers the that the Five Year and Annual PHA Plan of the consistent with the Consolidated Plan of pursuant to 24 CFR Part 91. tm ~-im mn:~rrr certify Columbia Heights is ~lnoka Count), .prepared Signed /Dated by Appropriate State or Local Official Certification by State and Local Official of PI-lA Plans Consistency with the Consolidated Plan to Accompany the HUD 50075 OMB Approval No. 2577-0226 Expires 03/31/2002 (7/99) Page I of 1 Jan-07-02 10:06A P.02 · II ANOKA COUNTY COMMUNITY ACTION PROGRAM Home Stretch Workshop Dates 2002 JANUARY Mort. 7~ Tues. 8~... · Tues 15m APRIl. Mon. 8m Tues. 9t' Mon. 15"~ Tues. 16~h JULY 191.O1'1.8· Tues. 9"~ iVlon. 1 2~ Tues. 13~ · · · m FEBRUARY Mon. 4m Tues. 5"~ Mort. l.l~ Tues 12~ Mom 6~h Tues. ?~ ' Mon. 13"~ Tues. 14~h A, UGUSr Mon. 5~' Tues. 6· ,Mort. 12e: Tues..~ 3"~' · Mon. 4~ · Tues, 5"~ · .Mort. 11.~ · Tues. 12th JUNE MOn. 3m Tues. Tues. 1 1 Mon. 9 Tues. I0~, Mon. 16· Tues. 1 OCTOBER · NOVEMBER Mom. 7~' · ' Mom4"~ " Tues. 8~ 1'"':, Tues. 5m ,Mom 14e' m. Mon. 11 m Tues. 1 5· · Tues. 12~ .mi · · ·, DECEMBER Mon. 2nd Tues. Mon. 9e Tues. 10~ Workshops are hdd at: Anoka County Human Service Bldg. 1201- 89m Avenue-Suite 300; Blaine 6:00 pm to 9:00 pm $30.00 per household Pre-registration is required. Call 763-783-4747