HomeMy WebLinkAboutEDA AGN 12-18-01CITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
Visit Our Website at: www. ci. columbia-heights, mn. us
EDA COMMISSIONMERS
Robert W. Ruettimann
Patricia Jindra
Marlaine Szurek
Julienne Wyckoff
Gary L. Peterson
Bruce Nawrocki
Bobby Williams
ECONOMIC DEVELOPMENT AUTHORITY
December 18, 2001
The following is the Agenda for the regular meeting of the Columbia Heights Economic Development
Authority (EDA) to be held at 5:30 p.m. on Tuesday, December 18, 2001, Jax's Restaurant,
Minneapolis, MN.
The EDA does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its
accommodation will be provided to allow individuals with disabilities to participate in all EDA services, programs, and
activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in
advance. Please call the EDA Secretary at 706-3669 to make arrangements (TDD 706-2806) for deaf or hearing impaired
only.
CALL TO ORDER/ROLL CALL.
PLEDGE OF ALLEGIANCE.
CONSENT AGENDA.
(These items are considered to be routine by the EDA Board of Commissioners and will be
enacted as part of the Consent Agenda by one motion.)
A. Move to adopt the consent agenda items as listed below:
1) Approval of Minutes.
a. Regular Meeting of November, 2001.
2)
Financial Report and Payment of Bills.
a. Financial Statement for November, 2001.
b. Payment of Bills for November, 2001.
MOTION: Move to approve Resolution 2001-21, Resolution of the Columbia Heights
Economic Development Authority (EDA) approving the financial statement for November, 2001
and approving payment of bills for the month of November, 2001.
REPORT OF MANAGEMENT COMPANY.
ITEMS FOR CONSIDERATION.
A. Other Resolutions-None.
B. Bid Consideration-None.
C. Other Business.
1)
Approve Application C1998-01, CDBG Housing Rehabilitation Program-
Randy Schumacher.
MOTION: Move to approve the CDBG Housing Rehabilitation Deferred
GranffLoan Application for Grant #C1998-01 in the amount of $14,600 for
housing rehabilitation to Del Serve, and the Center for Energy and Environment
subject to meeting all program requirements; and furthermore, to direct staff to
submit the loan application to Anoka County and to authorize all related expenses
THE City Of COlU~)l~l~l~ffi~¥~T~l~I~l~[~ ~t~~MPIOYMENT OR THE PROVISION Of services
EQUAl OPPORTUNITY eMPlOYeR
ADMINISTRATIVE REPORTS.
A. Report of the Acting Deputy Executive Director - Randy Schumacher.
B. Report of the Executive Director - Walt Fchst.
C. Committee/Other Reports
1) Resident Council Minutes- Pat Jindra
D. Attachments (Informational Only)
1) Housing Update
MEETINGS:
A. The next Regular EDA meeting is scheduled for 6:30 p.m., Tuesday, January 15, 2001.
ADJOURNMENT.
Walter R. Fehst, Executive Director
H:\edaAgenda\ 12-18-2001
Clhe mission of the Co£um6ia 2feights ~conomic ~Devefopment d~utfiority is to proxdaCe financia£anaC tecfmica£assistance
anaCresources to resicfentia~ commercia~ anaC inaCustria£ interests to promote hea£th, safety, wdfare, economic aCevefopment
anaC reaC~efopment.
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
REGULAR MEETING MINUTES OF NOVEMBER 20, 2001
CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development
Authority (EDA) was called to order by President Ruettimann at 7:01 p.m., Tuesday, November 20,
2001, in the Parkview Villa Community Room B, 965 40t~ Avenue NE, Columbia Heights, Minnesota.
ROLL CALL
Commission Members Present:
Commission Members Absent:
Staff Present:
Robert Ruettimann, Patricia Jindra, Marlaine Szurek, Gary
Peterson, Julienne Wyckoff, Bruce Nawrocki, and Bobby
Williams
Walt Fehst, Executive Director
Randy Schumacher, Acting Community Dev. Director
Anita Kottsick, Parkview Villa Housing Administrator
Cheryl Bakken, Secretary
ADDITIONS, DELETIONS TO MEETING AGENDA - Ruettimann announced that 9-A-3
under Items for Consideration, Other Resolutions, was deleted for lack of necessary information for
discussion.
CONSENT AGENDA
Adopt the consent agenda items as listed below.
1) Approval of Minutes - regular meeting of October, 2001
Move to adopt the minutes of the October, 2001 regular meeting as presented in writing.
2) Financial Report and Payment of Bills
a. Financial Statement - October, 2001
b. Payment of Bills - October, 2001
Move to approve Resolution 2001-17, Resolution of the Columbia Heights Economic Development
Authority (EDA) approving the financial statements for October, 2001 and approving payment of bills
for October, 2001.
MOTION by Nawrocki, second by Williams, to adopt the consent agenda items as listed. All ayes.
Motion Carried.
REPORT OF THE MANAGEMENT COMPANY
Kottsick indicated that an inspector from the insurance company was out to inspect the new boilers and
stated that they did not meet code. Therefore, the units were shut down until the contractor adds
individual relief valves and shut off valves to each boiler. The hot water was out of service on November
8tn due to cloggedpipes, which made the unit overheat. Repairs were made on the 9th. There was some
vandalism at 4607 Tyler to the fence gate on the week of November 5th, which has been repaired. Trans
Alarm replaced two cameras in the parking lot. There are only five residents left to issue security cards
to and this should be done by next week. She will then have the system turned on. The strike on the
middle door isn't very good, so Trans Alarm has been called to adjust it.
Administrative Report- Kottsick is experiencing problems with HUD's new system for submitting the
50058family reports. Our software vendor is working with a representative from HUD to resolve the
problems. The guidelines and procedures for the voluntary floor-checking program that will begin on
January 1, 2002, are being discussed at the Resident Council meetings.
At the November Resident Council meeting, residents were asked how many currently use the beauty
Economic Development Authority Minutes
November 20, 2001
Page 2 of 5
salon and how satisfied they are with the services, prices and quality. Twenty-eight female residents
polled use the services. The majority of residents in attendance, were satisfied with the current services
received.
Nawrocki felt that twenty eight residents polled at Parkview Villa was not enough of a percentage to
determine if they are satisfied with the salon services and wanted staff to check into what the reasoning
is for the residents that don't use the salon. Jindra stated that at the Resident Council meeting some of
the residents stated they still prefer to go to the beautician they have been going to for years at another
location.
MOTION by Peterson, second by Williams, to make the resident satisfaction of the salon services at
Parkview Villa a non-issue, as this is something that should be brought before the Resident Council.
Upon Vote: Jinda-Aye, Peterson- Aye, Nawrocki- Nay, Szurek- Aye, Williams- Aye, Wyckoff- Aye.
Motion Carried.
Contract for Snow Removal
Kottsick stated she contacted a number of contractors in the area to bid on the snow removal for
Parkview Villa and the Tyler Street locations. Three contractors responded, Clean Sweep, Inc. at
$84.70 per hour with plowing beginning at 1.5 to 3 inches, Fridley Snow Plowing and Removal
responded with a no bid, but stated their hourly rate was $58.00, and Professional Building Maintenance
Services, Inc. of Columbia Heights at $50 per occurrence for 1 to 4 inches and $60 per occurrence for 4-
8 inches of snow.
Nawrocki felt that $40 for I to 4 inches of snow was too high for 4607 Tyler Street when we are only
paying $50 at Parkview Villa for a much larger parking area.
MOTION by Williams, second by Peterson, to approve the contract for snow removal services to cover
year 2001-2002, to Professional Building Maintenance Services; and furthermore, to authorize the
President and Executive Director to enter into an agreement for the same. All ayes. Motion Carried.
ITEMS FOR CONSIDERATION.
Other Resolutions.
Resolution 2001-18, Transferring Authority from EDA to HRA.
Schumacher indicated that at the EDA meeting on February, 2001 it was suggested the Board consider
transferring all City housing responsibilities, ownership, and operations to the Columbia Heights
Housing and Redevelopment Authority (HRA) thus allowing the EDA to focus on community development
and redevelopment issues. Then on October 22, 2001 the City Council approved the second reading of
Ordinance number 1442, determining the City's overall housing and redevelopment objectives would be
best served if certain housing powers are allocated to the HRA, and redevelopment and economic
development powers are allocated to the EDA. By approving Resolution 2001-18, this would transfer the
control, authority and operation of all housing programs and projects from the EDA to the HRA, as well
as all real estate property and contracts.
Nawrocki felt the City does not need two agencies (HRA/EDA).
Economic Development Authority Minutes
November 20, 2001
Page 3 of 5
MOTION by Peterson, second by Szurek, to approve Resolution 2001-18, a resolution relating to the
transfer of certain projects to the Housing and Redevelopment Authority from the Columbia Heights
Economic Development Authority; Modifying the Purchases of Services Agreement.
Upon Vote: Jindra- Aye, Peterson- Aye, Nawrocki- Nay, Szurek- Aye, Williams- Aye, Wyckoff- Aye.
Motion Carried.
Resolution 2001-19, Decertification of Parcels from the CDB TIF District
Schumacher indicated the Anoka County Auditors Office contacted staff to advise us that when the
Transition Block Redevelopment TIF District No. 9 was certified in 1999, it included two parcels of land,
the Locksmith Shop and the Professional Building, that had previously been included in the Central
Downtown Business TIF District. Therefore, the two parcels that were a part of the Transition Block
Redevelopment TIF District No. 9for the 50 unit Senior Assisted Living facility need to be removed from
the original Central Downtown Business TIF District by decertification. Resolution 2001-19 would
decertify the two parcels from the district.
MOTION by Williams, second by Wyckoff, to approve Resolution 2001-19, a Resolution Decertifying
Parcels 35-30-24-14-0092 and 35-30-24-14-0091 from the Central Downtown Business TIF District.
All ayes. Motion Carried.
Other Business.
One Year Extension for Agreement with Center for Energy and Environment
Schumacher indicated in 1999 the EDA entered into an agreement with the Center for Energy and
Environment to administer comprehensive housing rehabilitation services for the Community
Development Block Grant program. At the same time, the City entered into an agreement with CEE for
administering the MHFA loan programs. Both agreements were extended for an additional year and
expire on December 31, 2001. In the past year, CEE has not processed the CDBG loans in a timely
matter. Therefore, staff recommended City Council approve the renewal ora one-year agreement with
CEE to administer the MHFA loan housing rehabilitation programs and authorize staff to negotiate an
agreement with ACCAP for administering the Community Development Block Grants for 2002.
MOTION by Wyckoff, second by Szurek, to authorize staff to negotiate an agreement for administrative
services with ACCAP for the Community Development Block Grant Program and bring it back to the
EDA for consideration. All ayes. Motion Carried.
MOTION by Wyckoff, second by Jindra, to recommend City Council approve the agreement for
administrative services between CEE and the City for the MHFA Home Improvement Loans based upon
their proposal. All Ayes. Motion Carried.
Commercial and Housing Redevelopment.
Gordon Awsumb with Minnesota Development, Harlan Jacobs with Genesis Corporation, and John
Lampland, SavvyNet Inc., presented three items for consideration by the Board.
Fiber Optics- Next spring when the downtown streets are upgraded the City would substantially
save money by installing Fiber Optic Access at the same time. The advantages of installing
Fiber Optic Access in Columbia Heights is that it would put Columbia Heights ahead of other
cities installation, enhance the tax base, create more jobs and development in the City. With
Fiber Optic Access the City and developers could build higher buildings to facilitate businesses
in the Downtown Columbia Heights area. Awsumb stated that his firm and Genesis would be
willing to donate to the addition of Fiber Optics in the City. The total cost of the access link,
Economic Development Authority Minutes
November 20, 2001
Page 4 of 5
phase I, project engineer, administrative costs, data communication equipment, reserve funds,
and phase II would be $965,308.
Wyckoff stated that the Telecommunications Committee Technicians- Dennis Stroik, Reuben
Ruen, and Dan Swee should be contacted to discuss the Fiber Optic issues. Ruettimann
suggested presenting the plan to Public Works Department, the Telecommunications Committee
and then to bring it before the City Council.
Development-Awsumb stated he has plans to develop another 50, 000 sq. fi. office unit above his
bank building if the City should put in the Fiber Optic Access, which would enhance bio-medical
companies to move into Columbia Heights.
,4 Joint Partnership with the City for a Townhome Development- Awsumb proposed a joint
partnership with the City of Columbia Heights to development the Gould Avenue and Central
Avenue areas with a new Townhome Development. Currently Minnesota Development has an
agreement with the City of Minneapolis to develop the same kind of project.
MOTION by Nawrocki, second by Ruettimann, to recommend the Telecommunications Commission
review the Fiber Optic plans, check with Qwest as to what their plans for Fiber Optics in the future are,
Check with the City of Minneapolis on their intentions for Fiber Optics on Central Avenue, and to set up
a meeting for January 2002 with City Councilmembers to discuss the issues presented, with Bruce
Nawrocki chairing the steering committee. All ayes. Motion Carried.
Establish a Business Revolving Loan Fund Review Committee.
Nagel indicated that with the sale of the Neilsen and Chartraw loans, and the early payoff of the Warrick
Loan, and an undetermined amount of funds from outstanding Business Revolving Loans that the City
should establish a Business Revolving Loan Fund Review Committee to revise and update the Bylaws
and Plan for all BRLF loans before processing any new ones. Nagel asked for a committee of three
members to review the documents.
Ervin Bednard, Wyckoff and Ruettimann, along with staff member Mark Nagel will be the three-member
committee to review the documents.
MOTION by Peterson, second by Williams, to establish a three-member committee of Bob Ruettimann,
Julienne Wyckoff and Ervin Bednard, to work with staff member, Mark Nagel to review the BRLF Loan
Review Committee Bylaws and Plan and submit recommended revisions to the EDA Board. All ayes.
Motion Carried.
ADMINISTRATIVE REPORTS.
Scheduling of December Meetings
Schumacher requested an additional EDA meeting be held on December 17~ at 6p.m. prior to the City
Council meeting to approve agreements such as the CDBG application for Anoka County that is due
January 11th, and the agreement with ACCAP to administer the CDBG loan program for 2002. The
Board agreed to the December 17th meeting to be held at City Hall, Conference Room 1, prior to the City
Council meeting.
Review of Parking Ramp Condition Studies.
Ruettimann indicated that the Parking Ramp studies have been done and there are three issues that he
felt the Public Works department could take care; 1) grate missing shown in picture #5, 2) cable on the
Economic Development Authority Minutes
November 20, 2001
Page 5 of 5
southeast corner in Gordon Awsumb 's bank building ramp that needs to be protected, and 3) one piece
of metal flashing that needs to be covered on the medical building ramp. Staff will contact Kevin Hansen
in regards to getting the three items fixed by the Public Works employees.
Parkview Villa Security. System Update
Schumacher passed around pictures taken earlier today showing the clarity of the new cameras. The
City's Police Department reviewed the pictures and stated that if we wanted to use them for prosecution,
it would never hold up in court, as you cannot identify the faces and license plate numbers. Staff will set
up a meeting with Trans-Alarm to make adjustments and go over the contract.
Ruettimann requested staff contact the City Attorney, dim Hoeft, to review the contract prior to meeting
with Bruce gogelgesang of Trans-Alarm.
Residents Council Meeting Minutes
A copy of the minutes from the Resident Council Meeting of November 12, 2001 was submitted by dindra.
No discussion was received.
MEETINGS
The next EDA meeting is scheduled for 6:00 p.m., Tuesday, December 17, 2001 at City Hall,
Conference Room 1.
ADJOURNMENT
MOTION by Wyckoff, seconded by Szurek, to adjourn thc meeting at 9:10 p.m. All ayes. Motion
Carried.
Respectfully submitted,
Cheryl Bakken
Recording Secretary
H:\EDAminutes2001\November 20, 2001
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Meeting of: December 18, 2001
AGENDA SECTION: Consent Agenda ORIGINATING EXECUTIVE
NO: DEPARTMENT: EDA DIRECTOR
APPROVAL
ITEM: Financial Report and Payment of Bills BY: Randy Schumacher BY:
DATE: December 10, 2001
BACKGROUND:
The bound Financial Report for November 1, 2001 Check Listing (green sheets), and draft Resolution
2001-21 are attached for review. The enclosed Financial Report lists the Revenue Guideline (pink
sheets), the Expenditure Guideline (yellow sheets), Expenditure Guideline with Detail (white sheets),
and Balance Sheet (blue sheets), for each fund and department. The report covers the activity in the
calendar (fiscal) year from January 1 through November 30, 2001.
The Check History shows each fund with an expenditure history during the month of November, 2001.
The total disbursements by fund are shown at the top of the listing.
RECOMMENDATION:
Staff will be available to answer specific questions. If the report is satisfactorily complete, we
recommend the Board take affirmative action to receive the Financial Report and approve the payment
of bills.
RECOMMENDED MOTION:
Move to approve Resolution 2001-21, Resolution of the Columbia Heights Economic Development
Authority (EDA) approving the Financial Statement for November, 2001 and Payment of Bills for the
month of November, 2001.
EDA ACTION:
H: \Consent2001\Nov. FinRep2001
EDA RESOLUTION 2001-21
RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT
AUTHORITY (EDA) APPROVING THE FINANCIAL STATEMENT FOR
NOVEMBER, 2001 AND PAYMENT OF BILLS FOR THE MONTH OF NOVEMBER,
2001.
WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by
Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which
shows all receipts and disbursements, their nature, the money on hand, the purposes to which the
money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's
vouchers or bills and if correct, to approve them by resolution and enter the resolution in its
records; and
WHEREAS, the financial statement for the month of November, 2001 and the list of bills for the
month of November, 2001 are attached hereto and made a part of this resolution; and
WHEREAS, the EDA has examined the financial statement and the list of bills and finds them
to be acceptable as to both form and accuracy.
NOW,THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia
Heights Economic Development Authority that it has examined the attached financial statements
and list of bills, which are attached hereto and made a part hereof, and they are found to be
correct, as to form and content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received and
the list of bills as presented in writing are approved for payment out of proper funds; and
BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the
permanent records of the Columbia Heights Economic Development Authority.
Passed this __ day of ., 2001.
MOTION BY:
SECONDED BY:
AYES:
NAYS:
Robert Ruettimann, President
Attest by:
Cheryl Bakken, Secretary
H;\Resolutions2001 k2001-21
Housmng Comp e
965 N.E.
TO: ~NDY SCHUMACHER, ACTING CO~~R
SHIRLEY BARNES, CHIEF EXECUTIVE OFFICER; CREST VIEW
COMMISSIONERS; COLUMBIA HEIGHTS EDA
BOARD OF DIRECTORS; CREST VIEW
Fax (763) 788-3978
FROM: ANITA KOTTSICK, HOUSING ADMINISTRATOR
RE: NOVEMBER/DECEMBER MANAGEMENT REPORT FOR PARKVIEW VILLA &
4607 TYLER
PHYSICAL PLANT:
The additional boiler work is near completion. The contractor has added the relief valves to
each additional boiler and has spoken with the boiler inspector regarding the Iow water
shut off valve. They will add one Iow water shut off valve for that bank of 4 boilers which
will meet code and is similar to the set up for the south boilers.
The garage air make up handler was out for about 24 hours. A thermal coupler was
replaced by Maintenance Coordinator.
The south elevator room exhaust motor needed to be replaced.
After we had that heavy snowfall and then the rain we received in November a leak
developed in the building by the middle entrance. It began leaking on a warm day, the rain
gutter was blocked with ice, and there was an ice dam built up on the roof. The snow was
cleared from the roof above the middle entry. Staff will need to clear snow from this area
this winter and the maintenance coordinator will install a heat strip in the rain gutter to
prevent it from freezing up. Next spring the roof/flashing/caulking will need to be checked
for areas that need repair.
ADMINISTRATIVE:
I have not submitted any more 50058 on the recommendation of out software vendor.
Our vendor is working with HUD representatives to resolve these problems. Once I am
advised to resume submissions I will.
A voluntary floor checking program will begin the 1st of next year. All guidelines and
procedures are being discussed at resident council meetings.
Owned by the EDA of the City of Columbia Heights
Equal Housing Opportunity Agency
Managed by Crest View Management Services
OCCUPANCY:
NORTH BUILDING:
APT # VACANCY DATE
NAME
MOVE-IN DATE
301 10/31/01
309 10/31/01
Richard Alman/Rebecca Schuster
Anne Peterson 1/1/02
11/20/01
SOUTH BUILDING:
APT# VACANCY DATE
NAME
MOVE-IN DATE
120 12/31/01 Stella H udak 1/1/02
'1 resident internal move
1 resident in need of increased services, 1 resident deceased
Waiting list totals are as follows:
Parkview Villa North
26 CH Residents
37 Non-residents
4607 Tyler
3 CH Residents
6 Non-residents
Parkview Villa South
38 CH Residents
7Non-residents
MISC:
For informational purposes the Parkview Villa calendar is attached.
CITY OF COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Meeting of: December 18, 2001
AGENDA SECTION: Items For ORIGINATING DEPT: EXECUTIVE DIRECTOR
Consideration, Other Business EDA APPROVAL
NO: 5-C-1
ITEM: Approve Application 1998-01, BY: Tim Johnson BY:
CDBG Housing Rehabilitation Program DATE: December 12, 2001
Background:
Center for Energy and Environment (CEE) has prepared one Community Development Block
Grant (CDBG) housing rehabilitation deferred grant/loan application which needs to be
submitted to Anoka County.
Analysis:
The following briefly summarizes the project. Please note that the amounts in the table include
the $875 CEE processing fee which will be charged for each application processed.
Grant # Amount Address Contractor(s) Scope of Work Summary
1998-01 $14,600 4055 Reservoir Del Serve Replace doors, electrical
Blvd NE upgrades, heating work,
plumbing work, as well
as make health and safety
improvements.
Recommended Motion:
Move to approve the CDBG Housing Rehabilitation Deferred Grant/Loan Application for Grant
# 1998-01 in the amount of $14,600 for housing rehabilitation to Del Serve, and the Center for
Energy and Environment subject to meeting all program requirements; and furthermore, to direct
staff to submit the loan application to Anoka County and to authorize all related expenses to be
reimbursed from Fund 202-46350-4600/3050.
Attachments: Proceed to Work Order; Property Rehab Contracts; Scope of Improvement Summary
EDA ACTION:
Oct 1 '01
11:0~ P. 02
ANOKA COUNTY HOME REHABILITATION PROGRAM
PROCEED TO WORK ORDER
Center for Energy and Environment
Grant Adm~n~abaiion Center -
C-1998-01
ASNAKE NEGL
Application Date: September 2000
Funding Year: 1998
City: COLUMBIA HEIGHTS
Contractors: ~elserve, lng
Source of Addifionel Funding: Borrower
Target Area:
Amount: $~3.950.00
TOTAL
$875,00
725.00
Anoka County hereby approves the Home F~ehabilltation Grant applications referred to above and authorizes the
immediate commencement of work as specified in each Anoka County Improvements Certificate. Grant funds for each
amount shown will be forwarded upon completion of a given grant for deposit in the Administering Entity's Working
"'Balance. Proceeds may not be dlsl0ursed until: (1) The Administering Entity conducts an inspection of the specific work
for which payment is to be made and determines that the work has been completed in a satisfactory manner; and (2) a
Completion Certificate is executed by all parties for work completed.
Anoka County refers the Administering Enti~ to the warranties set forth in the contract, which apply to each application
submitted to Anoka County for approval. In the event that any of the warranties are found to be untrue, Anoka County
may, at its option, exercise any of the remedies provided in the Grant Funding Agreement, including the right to require the
Administering Entity to reimburse Anoka County for funds previously disbursed.
County Approval: '~'~~~
Date: ,/~-~o/
12/04/01 00:55 FAX ~ 02
CONTRACT
FOR REHABILITATION OF RESIDENTIAL PROPERTY
THIS AGREEMENT is made on this ~/ day of,~e/,¥e^6~~ ,2001 between Seble
Asnake Negusse, a married person, owner of 4055 Reservoir Blvd, Columbia Heights, MN
55421 party of the first part, hereinafter referred to as the "Owner", and Delserve, Inc party of
the second part, hereinafter referred to as the "Contractor".
WiTNESSETH
The Contractor for and in consideration of the payment or payments herein specified and
by the Owner to be made, hereby covenants and agrees to furnish all materials (except such as
are specified to be furnished by the Owner) all necessary tools and equipment and to do and
perform all the work and labor in the rehabilitation of the residential property located at 4055
Reservoir Blvd, for the price and compensation set forth and specified in the Proposal signed by
the Contractor and which is attached hereto and incorporated herein as part of this Contract, said
work to be done and performed in accordance with the Plans, Specifications, and Special
Provisions therefor on file and in the office of the Center for Energy and Environment, of the
County of Hennepin, State of Minnesota, which Plans, Specification, and Special Provisions are
hereby made a part of this Contract.
The ConWactor further covenants and agrees that it will commence work on or before l0 - t
2001 and will have the same completed in every respect to the satisfaction and approval of the
Center for Energy and Environment and the O.wner; On or before /~% 3 o , 2001, or within
ninety (90) calendar days commencing at Notice to Proceed date.
The Owner covenants and agrees that he/she .~hall tender payment of the agreed upon
contract price within thirty (30) days of satisfactory completion of said work and the receipt of
the complete release of all liens arising out of this Contractor or receipts in full, covering all
labor and materials for which lien could be filed,, or a bond, all as provided for in the Hold
Harmless clause of the Contract.
The Owner and Contractor acknowledge that the activities of CEE hereunder are
undertaken for the purpose of assisting Owner to receive federal funds to bring Owner's house up
to state and local code, health, safety and weatherization standards. Owner and Contractor
release and hold harmless CEE and its governing body, members, officers, agents, servants and
employees from and against any claims, demands, liabilities, suits or actions in connection with
: .'.' ,. . .. . -,~ ~ .. ,
~o3
IN WITNESS WHEREOF, the Owner and Contractor have hereunto subscribed their
OWNER
Dated:
CONTRACTOR ~ ~z/,&e;A u e, ~',~¢-'
Dated:
By:
Nanle:
Dated:
Phone:
APPROVED AS TO FORM
David J. . Manager
Center for Energy and Environment
Dated:
Dated: /,mT-~//,~/dY
$¢ble Asnakc
4055 Reservoir Blvd
Columbia Heights, MN 55421
SCOPE OF IMPROVEMENT8
HEALTH AND SAFETY
$ /~0 .d~ ~ Install battery operated smoke detectors per bedroom per code.
$ fi_frO. Vent existing balh fen end kitchem exhaust fan throuffh roof us/rig
insulaexi fl~x duot and terminate with dempe~ed outlet. Pwvide and
install 50 erin Bro~ or equivalent exhaust fan through rim joist for
basement bathroom, with insulated duct a~d dampered outlet with rodent
scr~II.
Repair loos~ handrails at front concrete steps.
PLUMBING AND ELECTRICAL
Ins-tall at. be~ement a new singlc fibergh.~ laundry tub, feucet, end all
nec~_~_ry plumbing per code. Install new Delta or equivalent brend
faucet. Near vicinity of furnace install floor drain per code. See owner
for selections and haul away all debris.
$ .6'1 oo
At main floor bath, replace mttcd floor and replace flooring. Replace
deteriorated toilet flange at waste pipe. See owner for selecliom and
haul away all debris.
R~plae~ ~.xislinB insdequa~ 60 Amp ~-rvicc with 100 Amp servlc~ with
circuit breakers. Isstall -..~.:;l,:~l ,,~,---' -',., ......... ~.,..,.-..".;i~. t~ r-i:: ~r.'"_"~ ~f,"
w~,'--, a-, l,~_r~__ k-~'Z~ ~ ~r'-:-2' ~ ~ ~ bring any other electrical Loop
violations up to code. Inslail OFrs per code at basement bathroom,
laundry room. kitchen, and main floor bath.
HEATING
Replace old gas ftmm~ witlx ~ $0% + efficiency gas furnace end
i~all A-coiL Install new condenser at exterior and run ixe~v lin~ set
Install fiirnace and AC per code and check all gas fittings for leaks.
Provide ,~ud install any additional ductwork, returns, or supplies if
necessary and balance system. Remove inoperable humidifier sad patch
hole at ductworic Dispose of existing furnace and all debris properly.
DOOR REPLACEMENT
Rophc~ faulty door a ~ room with new Stanley or equivalent brand
steel insulated pmhung door of homeowner's choice. Install now inlzrior
trim and fi~L~h painl/~ door and trim to homeowner's specifications.
Replace stom~ door at living room with new Larson or equivalent brand
storm door. See homeowner for selections and haul ~way old dbors sad
ail debris. Adjust ~lry storm do~r into breezeway to close properly.
Replace broken storm wimiow in brewzeway.
GUTTERS AND DOWNSPOUTS
$ ~ 00 '- Due to drainage problems, install new gutters and downspouts at front
and rem' of house.
INSULATION
$
InstaLl R-19 fiberglas insulation at interior porim~r of rim joists.
Blow in cellulose insulation at attic to bring i~sta~on up to a minimum
of R-38. Build up p~rimeter walls of hatch m dam off insulation with
plywood and in~uhte haw, h ~owr with rigid fo~n or fiberglass to R-3g.
Weather s~ip hatch l,erimeter, and seal all attio bypasses.
Owner may choose to complete some code woFi~ on his or her own. l*le~e iht work not bid
to be completed by owneF.
PROJRCT TOTAL COST
Center For Energy & Environment
Suite 455
211 North 1st Street
f4inneapolis~ IqN 55401
~nvoice
DATE XNVOXCE NO.
12/6/2001 5150
BZLL TO
City of Columbia Heights
Attn: Tim 3ohnson
590 NE 40th Avenue
Columbia Heights MN 55421
TERMS J PRO3ECT #
Net 10 F 640
DESCRZPI'ZON AMOUNT
COLUMBIA HEIGHTS CDBG PROGRAM
Asnake ~055 Reservoir Blvd
Proc_~_~ng Fee
Please contact .lennifer Amendt ~ 612/335-5868 if you have any questions
regarding this invoice.
13,725.00
875.00
rTotal
$14,600.00
0
Anoka County Grant Completion Certificate
Anoka County Rehabilitation Grant Number
The Undersigned. hereby ~ertifies that the improvements contemplated by the Anoka Co Home Rehabilitation
Gran~ Program "Improvements Certificate" pertaining to the above Grant have been completed in'their entirety and
-in ~.,,cO.r~.,c. e~..~e .agre.=ent(s) b~een the undersigned and thehomeowner(s) relating thereto, and ,tha.~
,wort Pen0rme~ oy me unoersigned is subject tO and in Cofifo~B/~'th~~ ~oii"~°¢~ W;~"*~¢"o ~;.i '~;A;~'
smd Certificate. . , . , :.. ' .., - .... :, ...... ~.-.
Name
Signature of Authorized Representative
:: "-?, -.'
FUNm' imQUm D ....-,- .
Date Completed
. 7Z '
Amount,
HOMEOWNER
I.(we) hereby certify that the contractor(s) or dealer(s) listed above have completed the work ' i11"
materials for the home improvements specified in the Anoka County Home Rehabilitation Grant Program
"ImprOvements Certificate" for the above-referenced Grant, in full compliance with the terms of the Contractor(s)
evidencing the agreement(s) between the undersigned and said contractor(s) or dealer(s). The undersigned further
hereby' aUthorize(s) the Administering Agency to disburse in my (our) behalfAnoka County Home Rehabilitation
Grant FundS directly to the contractor(s) or dealer(s) contributing services or materials for the approved
' Signature of~Iomeowner Date of Final C6mpletion
ADMINISTERING AGENCY
The undersigned Administexing Agency hereby certifies that the above-referenCed Grant is
Anoka County C0ii~rnunity Developm~fit Block Grant eligibility requirements
Home Rehabilitation Grant Funding Agreement including, specifically, the he
dAt~W~d~u~p.!ling now m~ts.tl)e_ Depax .1~...ent o_fHo~ing and Urban Development, Section 8 existi~u~g.h0~g ~ve. men.~s wmc.h' are sub. ject 0fthe ..Gran. t have been inspected and have been complegedi:
mstermg Agency Warranties as set forth m the Grant Funding Agreement are, as appliedto ~:'ilb~e ~t,
tree and correct; and that this Completion Certificate is given as'evidence of Administering Agency's Compliance
with the provisions of the Grant Funding Agreement and as an inducement to Anoka County to c0~'~Ue to
advance Grant FundS to it for disbursement in accordance with said Agreement.
Authorized Signature Title
607K~DBG~to~
Dec 06 O1 04:36p Delserve, Inc. 7B37541S28 p.2
RECEIPT AND ~ OF M~CHANIC'S LIEN RIGHTS
Dated: Deoember 5
~2001
The undersigned hereby acknowledges receipt of the sum of ($. 13f725.00 )
Thirteen- thousand- seven-hundred- twenty-five- And
no/100 Dollars
CHECK ONLX ONE
1)
as partial payment for labor, skill and material furnished
2) as payment for all labor, skill and material furnished or to be
furnished (except the sum of $ ~
retainage or holdback)
3) X as full and final payment for all labor, skill and material
furnished or to be furnished to the following described real property:
(legal description, street address or project name)
4055 Reservoir Blvd, Col,m~ia Heights, MN
and for value received hereby waives all rights acquired by the undersigned
to file or record mechanic's liens against said real property for labor,
skill or material furnished to said real property (only for the amount paid
if Box 1 is checked, and except for retainage shown if Box 2 is checked).
The undersigned affirms that all material furnished by the undersigned has
been paid for, and all subcontractors employed by the undersigned have been
paid in full, EXCEPT:
Residential contractor/remodeler licensed by the State of Minnesota,
License No.
Note: If this instrument is exe- Delserve~ Inq.
cuted by a corporation, it
must be signed by an officer -
and if executed by a partner-
ship, it must be signed by Vice-President
a partner. (Title)
11115 Crooked Lake Blvd
Coon Km~idsf Minnesot~ 55433
(Address)
RESIDENT COUNCIL MEETING MINUTES OF DECEMBER 10, 2001
The meeting was called to order at 7:00 p.m. by President Bill Cross.
The Pledge of Allegiance was said.
There were 60 plus residents in attendance.
Management Report by Anita Kottsick. · Keypads are now in use.
· Security System is up and running.
· Reported on the Floor Monitoring Committee- that everyone in the program will have
their door checked once a day and signs on the outside of the door assure that resident is
okay. If the resident is not okay, the monitor will know on the door, if no answer, they
will check with the office, if no one answers the phone, then a call will be put into 911.
Reports were given by the Treasurer, Secretary, and Sunshine.
Welcoming Committees reported there are two new tenants.
Entertainment Committee Report- Head start was there for a party and singing and distributed
gifts. A 4-H group will come on Monday, December 17th, 2001.
***New Business- Election of Officers was held.
New Officers are as follows: President- Bill Cross
Vice President- Dennis Eklund
Treasurer- Jackie Ovshak
Secretary- Leo Mullenmaster
Other Business- President, Bill Cross asked for volunteers for next years decorating committee.
Bill Cross asked for volunteers to decorate the day before the Christmas dinner on the 8th of
December.
Meeting Adjourned.
Respectfully Submitted,
Pat Jindra
EDA Representative
***NOTE: Voting procedures per Resident Council By-Laws, were not followed, and a new
election will be held per Anita Kottsick, Housing Administrator.
HOUSING UPDATE
DECEMBER, 2001
1)
The MHFA First-Time Homebuyer Program ended on October 24th with a total of 8
families purchasing homes in Columbia Heights under the program. The aggregate
value of the homes was $980,605. This is the highest number of mortgages for First-
Time Homebuyers under this program ever in Columbia Heights.
Applications for the 2002 program must be submitted by January 15th. Staff will be
meeting with Anoka County and MHFA on Thursday, December 20th to formulate an
application that will be submitted to Anoka County. Columbia Heights will get the
minimum of $100,000 for an allocation, or by applying with Anoka County the EDA
will have access to an allocation of around $4 million. The money available in 2002
will be one-half the amount available in 2001.
2)
Staff attended the MHFA Open House on Thursday, November 15th in celebration of
their 30th Anniversary. This was a good chance to meet the staff and attend a seminar
on available programs.
3)
HUD is asking for revisions to the 2001 PHA Plan submitted in September. Once the
revisions are received, staff will incorporate them into the 2002 plan.
4)
Staffreceives phone calls each week on Home Improvement Loan Programs.
Recently, the resident at 4558 6th Street NE, who learned of the programs available on
the City's Web site. Staff periodically updates the website, along with cable TV on
the housing programs available to residents of Columbia Heights.
5)
Staffbegan reviewing the financial pro-forma for 4607 Tyler Street. The revenue
assumptions, along with total development costs are incorrect. The approximate 16%
net operating income projected for the 4-plex is much lower.
6)
The EDA received $6,709.90 for reimbursement to Millar Elevator employees for
Davis-Bacon wages and benefits underpayments. HUD notified staff that the 2001 or
2002 PHA budget could be modified to include this repayment.
7)
The Greater Metropolitan Housing Corporation administers the CDBG Housing
Rehab Program. Attached is their 2000 Annual Report for your information.
8)
CEE provided a complete report of all activity under the Columbia Heights Discount
Loan Program. A total of 46 loans valued at $607,281.00 have been closed in the
past year. There are still about 30% of the administrative dollars left under the
program.
9) Staffwill schedule a meeting with the BRLF Loan Committee after the holidays.
CENTER FOR ENERGY AND ENVIRONMENT
211 North 1'~ Strut, Suite 455, Minneapolis, MN 55401
FACSIMILE COVER SHEET
TO:
l'n Johuson
City of Columbi~ Heights
(763) 706..3671
December 12, 2001
4
(763) 7O6-3673
Give me a call if you have any questions.
Thanks
Dave
Attached is an updated stahm ~port for the Grant program as well as the Discount Loan program.
,/i!i 7 2 ':-',
FROM:
Hard copy WILL/WILL NOT follow via: Mail
(C~c~
If you do not r~.'eive this FAX in its entirety, please call 335-~$58.
Federal Express AirBorne Express Other
(Circle One)
LAdatallO ll~msXfaxsht.do¢
Name Change for GMMHC...
To better reflect the services that we provide, GMMHC-Greater Minneapolis Metropolitan Housing
Corporation (gimmick), effective September 1, 2001, has changed their name to:
GMHC- Greater Metropolitan Housing Corporation~ Twin Cities (still gimmick)
GMHC serves the Twin Cities MetropoBtan Area.
2001 Program
Highlights and Updates...
-From January 2001 through June 2001
Predevelopment Revolving Loan Fund
GMHC provides technical assistance and high-risk predevelopment (seed) loans to organizations to assist in the
development of quality affordable housing. A large variety of housing is funded under this program including
multifamily rental, home ownership, co-op housing, elderly housing, transitional housing and housing for special
needs OCor the disabled, persons with AIDS, chemical dependencies, mental illness, frail elderly, women and
family shelters, supportive housing developments, etc.). We have alsoprovided this funding for the development of
charter schools, as well as commercial developments that enhance inner-city neighborhoods.
From January 2001 through June 2001:
362 units of housing for low and moderate income persons went under construction or renovation,
with a total development c. ost of $24,810,359. GMHC provided $530,000 in 0% interest high-risk
front-end loans to these projects.
GMHC approved $3,797, 000 in new loan commitments for the development of
units with a development cost of $106, 085, 035.
Another 2,930 units are in some phase of development with GMHC loan commitments of
$3.719,213, with a development cost of $225, 777, 795.
Sponsored by CommonBond Communities,
this 75 unit, mixed income senior housing
project is underwav at 47'~' and Humboldt
Avenue North, Minneapolis.
Shingle Creek Communs
Single Family Homeownership Program
GMHC, in cooperation with the Minneapolis Community Development Agency (MCDA) and the Minnesota Housing
FinanceAgency (MHFA), builds and/or renovates single family homes in the inner-city of Minneapolis. The majority
of homes are sold to persons with incomes at or below 80% of the median income and first time homebuyers.
Financing took are available to make these homes affordable.
From January 2001 through June 2001:
GMHC had 77 single family homes in process (66 new-11 rehab) at a development cost of
$12,000,000. Twenty were completed and sold, 31 under construction and 26 either in
neighborhood review, plan drawings or out for construction bids. Thirty percent of the
buyers were African American, 10% Latino, 25% Asian, and25% Caucasian, 2% other.
60% of the homebuyers had incomes at 80% or below the median and were IA time
homeowners. ~
2605 17th Avenue South, Minneapolis
Homeownership Reinvestment Program
HousingResource CentersTM
The HousingResource CenterTM is GMHC's newestprogram which was created to pmvide comprehensive
j~ee housing services to all residents of Minneapolis, while also improving the community and its housing
stock. The HousingResource CenterTM provides numerous services, including individual, high qualit3
complete assistance through the purchase, financing, refinancing or construction/renovation process.
There are currently three HousingResource Centers ~ located in Minneapolis: -the Northwest Center,
the Northeast Center and the Southside Center. The suburban communities of Brooklyn Center, Crystal,
New Hope, Robbinsdale and Roseville also receive services through these centers.
In January 2001, the North-Metro 1-35W Corridor Coalition asked GMHC to offer services to their
communities. Through the HousingResource Center~-Northeast, we have been providing services to
the communities of Arden Hills, Coon Rapids, Circle Pines, Mounds View, New Brighton, Roseville
and Shoreview since July 1, 2001. A new HousingResource CenterT~NorthMetro will open in
Shoreview during the Fall of 2001.
From January 2001 through June 2001:
The HousingResource CentersTM provided j~ee
services to 2,654 people
HousingResource Center-Northwest
The Greater Minneapolis Metropolitan Housing Corporation opens doom fbr
homeowners, neighborhoods and developers through homebuilding, technical
assistance and lending. Over the past thirty years GMlVlHC has been an essential
ingredient in the develop-
ment of affordable hous-
ing and livable neighbor-
hoods in the greater
Minneapolis area. Initiated
by the Minneapolis busi-
ness community in 1970, GMMHC has been a model public/private partnership.
PREDEVELOPMENT LOANS: laying the foundation for affordable housing
GMMHC makes unsecured loans to,nonprofit housing developers to pay for
predevelopment costs. The amount of these loans varies from $10,000 to over
$500,000 depending on need. Loans are used to hire architects and
consultants,
secure land and
do feasibility
studies.
GMMHC's lend-
ing is based on
its judgment
about the feasibili-
ty of the proposed project being able to obtain needed financing. In most
cases, loans are made before the developer owns the property, so GMMHC's
only security is its faith in the integrity of the nonprofit borrower.
In 2000, 737 units were under construction, with a total development cost
of $60,852,987. Loan commitments totaling $2,588,763 were approved in 2000
for 1,262 units. Another 2,982 units, with $3,092,563 in loans are in process,
with estimated total development costs of $218,257,638.
SINGLE FAMILY HOMEOWNERSHIP: new doors on the block
In 2000, GMMHC continued its long tradition as an efficient homebuilder, com-
pleting 54 single family homes in neighborhoods around Minneapolis. Another
32 homes are under construction. GMMHC builds on vacant lots selected by
neighborhoods, selling the homes for appraised value. The difference between
the sales price and the cost (the "gap") is paid by funds from the Minneapolis
Community Development Agency, Minnesota Housing Finance Agency Neigh-
borhood Revitalization
Program, corporations and
foundations. In 2000,
GMMHC received commit-
ments for $2 million in
gap funding, enough to
build 80 new homes in
the inner city, at a devel-
opment cost of just under
$12.8 million.
HousingResource CentersTM: helping neighbors open their own doors
The HousingResource CenterTM strategy has proven very effective at meeting the
needs of neighborhoods with a strong
but increasingly ~dnerable base of sin-
gle family and duplex homeowners.
This three part blueprint - increasing
homeownership, modernizing the hous-
ing stock and redeveloping key proper-
ties, has opened many doors for
GMMHC, including three Resource
Centers, serving Minneapolis neighbor-
hoods and five north suburban cities. The program started in 1995, and to date,
11,374 people have been helped.
;
One Stop Shopping It is a simple concept - one stop shopping for housing
information and service. At the Resource Center people get personal service, at
no cost, that explores what their property needs, what their dreams are, and
how that work can be financed. GMMHC construction experts actually look over
the home and write specifications on what should be done - and how. They
provide advice on getting estimates for the work and inspect before payments
are made. Rehab loan and mortgage applications are taken on the spot, after
staff determines what the best options are for each household. Each home
being renovated improves values nearby and sets a new standard for the neigh-
borhood. Renters are referred to home ownership counseling and
given tips on
houses available in
the neighborhood.
The Missing Link The HousingResource CentersTM now administer 35 rehab
loan programs in close coordination with various cities and neighborhood
organizations. Staff provide all the information necessary
for the homeowner to do as much work as possible. For
many homeowners, the construction assistance is the "miss-
ing link" that finally allows them to make the changes
they've been dreaming about. For many homebuyers, confi-
dence in their ability to redo an older home to meet their
needs removes any desire to move away from friends and
neighbors. Before the Resource Center, many people were
simply baffled as to how to get started, afraid of being taken
advantage of by lenders or contractors, unsure of the "best"
way to do things.
GMMHC Officers and Board of Directors
Chairman Susan E. Knight
Edward .l. (Jim) Mclntyre* tTce Prt~'iclent, Finauce. Home
l ?ce Presicleut ami CFO and Bttilcting Cbntrol
Xcel Energy Inc. Honeywell International Inc.
President
Carolyn E. Olson*
Greater Minneapolis Metropolitan
Housing Corporation
Vice Chair
John G. Turner*
Chairman and CEO
ReliaStar Financial Corporation
Barry N. Winslow*
President and CEO
TCF National Bank Minnesota
Secretary, Treasurer
Cornell L. Moore*
Pa~ner
Dorsey & Whitney, LLP
Board
Gordon E. Knudsvig
President
Advance Acceptance Corporation
Richard R. Miller
Senior Vice President
Wells Fargo Public Finance
James F. Clifford
Chairman and PreSident
Firstar Bank of Minnesota, N.A.
Douglas A. Scovanner
Senior kTce President & CFO
Target Corporation
Robert P. Walton
Director. Cbrporate Real Estate and
Senior Associate Counsel
General Mills, Inc.
Gary M. Cerny
President and COO
Relia n t E:~ergi~l/lin negasco
Patrick J. Donovan
President
Wells Fargo Bank Minnesota. N.A.
Jay H. Wein
Consultant
Laura Waterman Wittstock
Presideut and Executive Producer
MIGIZI Communications, Inc.
Albert Kelly, Jr.
President
Superior Swee'.,zers, Inc.
* Executive Committee
GMMHC Sponsors
ADC Foundation
Associated Bank
Bor-Son
Brookfield Properties LLC
DDCM Leasing & Management Division
R~r Baker Investments LT
Deloitte & Touche LLP
Dorsey & Whitney Foundation
Elness Swenson Graham Architects, Inc.
Faegre & Benson
Firstar Bank of Minnesota, N.A.
General Mills Foundation*
Glaser Financial Group, Inc.
GMAC-RFC
Graco. Inc.
Gray, Plant. Mooty, Mooty & Bennett, PA
Hanm~el Green & Abmhamson. Inc.
Harris-Homeyer Company
Heartland Realty Investors, Inc.
Hone,vwell Foundation*
The Hubbard Foundation
LaSalle Management Group, Ltd.
Lutheran Brotherhood
Marsh USA Inc.
Madison Marquette Realty Sen, ices
The Minneapolis Foundation
National City Bank Foundation
Old Republic National Title Insurance Co.
The Carl and Eloise Pohlad Family
Foundation
New Millenium Realty Invesunents, Inc.
Reliant Energy/Minnegasco*
ReliaStar Financial Corporation*
Scherer Family Fund of The Minneapolis
Foundation
Sienna Corporation
Target Stores, Dayton's and Merwn's
Calitbrnia with support from the Target
Foundation*
TCF Foundation
The Valspar Foundation
U.S. Bancorp Foundation*
Walter C. Rasmussen Foundation
Wells Fargo Foundation Minnesota*
Western State Bank
Xcel Energy, Inc.*
* Original Sponsors
Greater Minneapolis Metropolitan
Housing Corporation
~5 South 5th Street, Suite 7~0
Minneapolis, MN 55402
Phone: ~12-339-0601
FAX: 6~2-339-0608