HomeMy WebLinkAboutEDA AGN 10-16-01CITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
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ECONOMIC DEVELOPMENT AUTHORITY
October 16, 2001
EDA COMMISSIONMERS
Robert W. Ruettimann
Patricia Jindra
Marlaine Szurek
Julienne Wyckoff
Gary L. Peterson
Bruce Nawrocki
Bobby Williams
The following is the Agenda for the regular meeting of the Columbia Heights Economic Development
Authority (EDA) to be held at 6:30 p.m. on Tuesday, October 16, 2001, in the Parkview Villa
Community Room B, 965 40th Avenue N.E., Columbia Heights, Minnesota.
1. CALL TO ORDER/ROLL CALL.
The EDA does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its
accommodation will be provided to allow individuals with disabilities to participate in all EDA services, programs, and
activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in
advance. Please call the EDA Secretary at 706-3669 to make arrangements (TDD 706-2806) for deaf or hearing impaired
only.
o
PLEDGE OF ALLEGIANCE.
ADDITIONS/DELETIONS TO MEETING AGENDA.
CONSENT AGENDA.
(These items are considered to be routine by the EDA Board of Commissioners and will be
enacted as part of the Consent Agenda by one motion.)
A. Move to adopt the consent agenda items as listed below:
1) Approval of Minutes.
a. Regular Meeting of September 18, 2001.
2)
Financial Report and Payment of Bills.
a. Financial Statement for September, 2001.
b. Payment of Bills for September, 2001.
MOTION: Move to approve Resolution 2001-15, Resolution of the Columbia Heights
Economic Development Authority (EDA) approving the financial statement for September, 2001
and approving payment of bills for the month of September, 2001.
REPORT OF MANAGEMENT COMPANY.
A. Anita Kottsick, Parkview Villa Public Housing Administrator.
CITIZEN FORUM TO ADDRESS EDA ON MATTERS NOT ON AGENDA.
(At this time, citizens have an opportunity to discuss with the EDA items not on the regular
agenda. The citizen is requested to limit their comments to five minutes. Please note, the public
may address the EDA regarding specific agenda items at the time the item is being discussed.)
RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS -NONE.
PUBLIC HEARINGS- None.
ITEMS FOR CONSIDERATION.
A. Other Resolutions.
THE CITY OF COLUMBIA HEIGHTS DOES NOt DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORtUNItY EMPLOYER
10.
11.
12.
l)
Approve Resolution 2001-16, a Resolution Rescinding the Redevelopment
Project Housing TIF District No. 2 and it's Related Tax Increment
Financing Plan- Mark Nagel.
MOTION: Move to approve Resolution 2001-16, a Resolution Rescinding the
Redevelopment Project Housing TIF District No. 2 and it's Related Tax Increment
Financing Plan; and furthermore, to authorize the President and Executive Director to
enter into an agreement for the same.
B. Bid Consideration- None.
Other Business.
1) Millar Elevator, Davis-Bacon Issue-Mark Nagel.
MOTION: Move to authorize the payment of $6,709.90 to eligible employees of
Millar Elevator Service Company to comply with Davis-Bacon requirements for the
Parkview Villa Elevator Modernization Project.
2)
Approve Motion Recommending City Council Approval of the
Modification of TIF District Number 1- Mark Nagel.
MOTION: Move to recommend City Council adopt the Modification to the Downtown
Central Business District (CBD) Revitalization Plan for the CBD Redevelopment Project
and the Proposed Modification of Housing Redevelopment Tax Increment Financing
District No. 1 and the Modified Plans.
3) 4607 Tyler Street- Mark Nagel.
MOTION: Move to authorize an update of the financial proforma, review options
based on the analysis of the financial proforma for 4607 Tyler Street NE, and report to
the Board at a future meeting.
ADMINISTRATIVE REPORTS.
A. Report of the Acting Deputy Executive Director - Randy Schumacher.
1) EDA Holiday Gathering/Dinner
B. Report of the Executive Director - Walt Fehs. t.
Co
Committee/Other Reports. 1) Resident Council Meeting Minutes- Pat Jindra
2) Housing Update- Mark Nagel..
MEETINGS:
A. The next Regular EDA meeting is scheduled for 6:30 p.m., Tuesday, November 20,
2001.
ADJOURNMENT.
~Valter R. Fehst, Executive Director
r \edaAgenda\ I0-16-2001
The mission of the Columbia Heights Bconomic (oevelopment Authority is to provide financial and technical assistance
andresources to residentia6 commercia6 and industrial interests to promote health, safety, welfare, economic development
and redevelopment.
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
REGULAR MEETING MINUTES OF SEPTEMBER 18, 2001
CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development Authority
(EDA) was called to order by President Ruettimann at 6:28 p.m., Tuesday, September 18, 2001, in the
Parkview Villa Community Room B, 965 40~ Avenue NE, Columbia Heights, Minnesota.
ROLL CALL
Commission Members Present: Robert Ruettimann, Patricia Jindra, Marlaine Szurek, Gary Peterson,
Julienne Wyckoff, Bruce Nawrocki, and Bobby Williams
Commission Members Absent:
Staff Present:
Walt Fehst, Executive Director
Randy Schumacher, Acting Community Development Director
Anita Kottsick, Parkview Villa Housing Administrator
Cheryl Bakken, Secretary
*Ruettimann asked for a moment of silence for the families and victims of last week's terrorist attacks.
CONSENT AGENDA
1) Approval of Minutes - regular meeting of August 21, 2001
Move to adopt the minutes of the August 21,2001 regular meeting as presented in writing.
2) Financial Report and Payment of Bills
a. Financial Statement -August, 2001
b. Payment of Bills - August, 2001
Move to approve Resolution 2001-13, Resolution of the Columbia Heights Economic Development
Authority (EDA) approving the financial statements for August, 2001 and approving payment of bills for
August, 2001.
MOTION by Nawrocki, second by Williams, to approve Resolution 2001-13, a Resolution of the
Columbia Heights Economic Development Authority (EDA) approving the financial statement for
August, 2001 and approving payment of bills for the month of August, 2001. All ayes. Motion
Carried.
PRESENTATIONS - On behalf of the Columbia Heights I/F~ Nawrocki, presented Fehst with
American Flags for the Award/Recognition Banquet to be held on ll~ednesday night, September 19tn.
REPORT OF MANAGEMENT COMPANY
Kottsick reported the number two elevator in the north building shut down the weekend of September 9th.
A bad board on the circuitpanel was faulty. New boards were ordered to replace the faulty board on
elevator number 2 and the board in elevator number one, which was also in need of replacement and
installed on September 11th.
On 9-7-2001, the fire monitor system received another surge, which disrupted the computer system for
the fire pump. A technician reprogrammed the computer on September 10'~.
Kottsick has 70 of the 100 recertifications ready to transmit to HUD. A survey was sent to residents for
their interest in starting a floor monitoring system. Residents were surveyed regarding this issue last
year and there was not enough interest at that time. Kottsick has been busy contacting prospective
tenants from the waiting list to fill several apartment openings for occupancy in November.
Economic Development Authority Minutes
September 18, 2001
Page 2 of 6
Kottsick will be out of the office on September 19, 20, 21 at the annual MHHA meeting. Kari Wilson will
be in the office to respond to residents needs.
In closing, Kottsick expressed her sincere thanks to all who helped with Parkview Villa's picnic. She has
received many positive comments from residents.
CITIZENS FORUM
Renie Suflca, Unit 104, invited the Board to Parkview Villa's Bazaar on September 29, 2001, from 10 to 1
p.m. and asked the status of the key cards for the security system. Kottsick stated that the digging for the
systems wiring will be done next week, and she is looking for completion to be approximately around
October 15, 2001.
ITEMS FOR CONSIDERATION.
Other Resolutions.
Resolution 2001-14, Board Resolution approving Calculation of Performance Fundin~
System Operatin_~ Subsidy, Occupancy Percentage, Allowable Utilities, Drug Free
Workplace, Direct Disbursement, and Certificate of Payments to Influence Federal
Transactions for 2001
Schumacher stated that a Board Resolution is required approving the Calculation of Performance
Funding System Operating Subsidy, Occupancy Percentage, Allowable Utilities, Drug Free Workplace,
Direct Disbursement, and Certificate of Payments to Influence Federal Transactions to be submitted to
HUD for compliance purposes. He explained what each of the HUD forms cover; 1) Calculation of
Performance Funding System Operating Subsidy is the overall operating budget for Parkview Villa; 2)
the Occupancy Percentage is a report asking the percentage of units occupied to verify Parkview meets
the 97% requirement to receive government assistance; 3) Calculation of Allowable Utilities is to verify
what utilities costs are for the facility; 4) Certification for a Drug-Free Workplace form requires staff to
sign a document stating they will comply with state regulations for a Drug Free environment; 5) Direct
Disbursement Payment Schedule clarifies the amount of funding we are eligible for; and 6) Certification
of Payments to Influence Federal Transactions is a form designed to certify the proper management of
funds received for the program.
MOTION by Szurek, second by Peterson, to approve EDA Resolution 2001-14, being a resolution of the
Columbia Heights Economic Development Authority confirming approval of the Calculation of
Performance Funding System Operating Subsidy, Occupancy Percentage, Allowable Utilities, Drag Free
Workplace, Direct Disbursement, and Certificate of Payments to Influence Federal Transactions for
2001; and furthermore, to direct the Executive Director to forward same to the U.S. Department of
Housing and Urban Development. All ayes. Motion Carried.
Bid Consideration.
Approve Proposals for Air Conditioning, Boilers, and Surge Protectors
Schumacher indicated staff reviewed the need.for air conditioning replacement, boiler reconfiguration
needs, and surge protection for Partcview Villa at the last Board meeting and received authorization to
obtain quotes for these capital building needs. Staff provided quotes.for all three improvements. HUD
funding of contracts exceeding $2,000 requires engineering plans and specifications drawn up, a formal
bidding and advertising process to be completed, and all Davis-Bacon/Prevailing Wage procedures be
.followed, which are extremely costly and time consuming.for small projects. Therefore, staff is
recommending the funds to be used.for the capital needs be divided between the HUD capital fund,
Economic Development Authority Minutes
September 18, 2001
Page 3 of 6
Parkview North and South and approving the bids from C.O. Carlson Air Conditioning for the 10 ton Air
Conditioner for $5,917, Ryan Plumbing & Heating for re-piping the boilers at $4,960, and Mid-Northern
Electric for the surge protectors at $3,197.
Nawrocki felt a minimum of three bids should have been obtained, not two as presented.
MOTION by Peterson, second by Williams, to approve the proposal from C.O. Carlson Air Conditioning
for a 10 ton Air Conditioner, Ryan Plumbing & Heating for re-piping Boilers, and Mid-Northern Electric
for Surge Protection, with funding as listed above from the HUD Capital Fund, Parkview Villa North and
South operating budget; and furthermore, to authorize the President and Executive Director to enter into
an agreement for the same. All ayes. Motion Carried.
Other Business.
Acquisition of 3718 Central Avenue NE.
Schumacher stated that in June of 2000, the EDA Board approved the purchase of property at 3718 and
3722 Central Avenue NE with CDBG Program funds from 1998 and 1999. The owner at 3718 Central
Avenue agreed on a purchase price of $ 70,000, a purchase agreement was drafted, and a waiver of
relocation benefits was signed by Ms. Heidi vonHeideman, personal representative for the estate of
Madeline vonHeideman. Staff is recommending the Board make recommendation to City Council for
approval ora resolution authorizing the purchase of 3718 Central Avenue for $70, O00 from CDBG
funds.
Nawrocki asked for copies of the appraisals and Anoka County documentation that staff has obtained in
order to purchase the property and asked what are we buying the two Central Avenue properties to
develop. Jindra stated this was similar to the Logacz property on Van Buren Street. Nawrocki indicated
that it Wash 't the same because with the Logacz property was a residential rezoning with another house
to be built on it. The concern then was about the possibility of combining the Logacz lot with the one
next to it on the southwest comer, which was to be torn down due to deterioration and used for some
kind of development project
Ruettimann indicated this is only a recommendation to City Council from the EDA to purchase the
property and they will make the decision per their Comprehensive Plan as to what the property will be
used for.
Szurek felt that if we obtain the properties on Central, and clear the homes from the property, a
developer would be very interested in that size and location of the two lots. Therefore, this will be a
good investment for the City.
MOTION by Jindra, second by Ruettimann, to recommend City Council authorize a resolution to
purchase the property at 3718 Central Avenue for $70,000 in CDBG funds. Upon Vote: Jindra- Aye,
Peterson- Aye, Nawrocki- Nay, Szurek- Aye, Williams- Aye, Wyckoff- Aye. Motion Carried.
Approve Application C1998-02, CDBG Housing Rehabilitation ProGram
Schumacher reported the Center for Energy and Environment (CEE) has prepared a Community
Development Block Grant for housing rehabilitation at 4320 Monroe Street NE, in the amount of
$10,473 to replace and install windows and frames, install condenser and line set for air conditioning, as
well as make health and safety improvements to the property. This application needs Board approval
and then it will be submitted to Anoka County.
Economic Development Authority Minutes
September 18, 2001
Page 4 of 6
Ruettimann asked if staff receives a list of grants that have been processed and what is CEE's
explanation of why the loans are not processed. Schumacher stated staff receives a very generic listing
on a monthly basis. Ruettimann then, requested staff meet or send a letter to CEE stating thr Board
wants a monthly report of loans and grants received by address, date application was received, and the
reason why they have not been processed yet. Staff will obtain this report and include it with the EDA
packets starting in October, 2001.
MOTION by Wyckoff, second by Szurek, to approve the CDBG Housing Rehabilitation Deferred
Grant/Loan Application for Grant gC1998-02 in the amount of $10,473.00 for housing rehabilitation to
Anderson Heating and Windows America, and the Center for Energy and Environment subject to
meeting all program requirements; and furthermore, to direct staff to submit the loan application to
Anoka County and to authorize all related expenses to be reimbursed from Fund 202-46350-4600/3050.
All ayes. Motion Carried.
Approve Beauty_ Salon Licensing and Agreement.
Schumacher indicated that licensing of the beauty salon at Parkview Villa is required by the Department
of Commerce. The EDA owns two chairs with hairdryers attached and one beauty chair that is used by
Despina Hams, a beautician that comes into Parkview Villa every Thursday to provide affordable hair
care services to the residents. The EDA has never charged rental fees for the use of the building space.
The drafted agreement references licensing issues, cost of services, liability issues, safety, health,
insurance, consultant responsibilities, and facility responsibilities, which will protect the Columbia
Heights Economic Development Authorities interest in the property. This will also address any furtker
audit concerns that may arise. The fee for licensing the salon is $65 for a three year period. The City
Building Official inspected the salon and notified staff that in order to meet code requirements the
waiting area chairs need to be removed from the Salon area, which has already been addressed. The
City Attorney and the Public Housing Administrator have reviewed the agreement and recommend
adoption at this time.
MOTION by Peterson, second by Szurek, to Approve the Parkview Villa Beauty Salon Agreement
between the City of Columbia Heights Economic Development Authority and Beautician, Despina
Hams, and authorize staff to submit Licensing documentation to the Department of Commerce for said
facility; and furthermore, to authorize the President and Exbcutive Director to enter into an agreement for
the same.
Jindra ask the residents of Parkview if they felt Hams charges for her services were reasonable or not.
Theresa Bryzenski, Unit 406, stated she was a beautician years ago and felt Hams was charging
residents too much. Kottsick stated that Hams charges $10 for a haircut, which is very reasonable as her
beautician charges her $20.
Nawrocki requested staff obtain a survey of other senior building Beauty Salon fees charged in the area.
Ruettimann stated that after the inspection we may be required to put in better ventilation in the salon
area as this was required for his daughters salon.
AMENDED MOTION by Nawrocki, to table the original motion until next month when staff can obtain
what the residents of other senior high rises in the area are being charged for beautician services to be
compared to Parkview Villa's salon charges. Motion Failed for lack of a second.
Economic Development Authority Minutes
September 18, 2001
Page 5 of 6
Upon Vote of original Motion: Jindra- Aye, Peterson- Aye, Nawrocki- Nay, Szurek- Aye, Williams-
Aye, Wyckoff- Aye. Motion Carried.
ADMINISTRATIVE REPORTS.
Budget Ouestions- Ruettimann requested Board members contact him with any questions pertaining to
the Community Development Department Budget for 2002 and he would clarify the issues for them.
Community. Development Project Status Report for the Year 2000.
Schumacher touched on a few of the issues addressed in a memorandum from the former director, Ken
Anderson, dated January 2, 2001 identifying projects undertaken by the Community Development
Department; 1) Elevator Modernization is complete at Parkview Villa and the only issue left is the Davis
Bacon wage status. The Davis Bacon paperwork was not filled out at the time the work was preformed.
Staff has been working with Millar Elevator and the Elevator Advisory Group to address the issue. At
this time, it is clear that the proper procedures were not followed for the project. Staff willprovide a
report to the Board as soon as all of the details are compiled; 2) Transition Block Redevelopment
Project- staff is monitoring the progress and processing the reimbursements per the signed agreements
for the project; 3) Parking Ramps- Clark Engineering will perform the necessary physical audit of the
two City owned ramps and will advise their status; 4) Administrative Reimbursement from Columbia
Park Medical Clinic Project Bond- a meeting was set with John Utley regarding the reimbursement of
administrative costs; 5) EDA's appointment ora Resident Council member for the year 2002- staff is
pursuing the issue for publication prior to the end of the year; 6) St. Timothy's Lutheran Church- TIF
District certification- staff is pursuing "decertifying" this district, along with modifications to
District gl, the scattered Site Housing District, for a greater payback; 7) Blue Earth Environment- Davis
Bacon benefit papers have been requested by the City attorney to the attorney for Blue Earth. When the
paperwork is received the final payment of $5, 000 will be submitted for payment.
EDA/HRA Transfer
Schumacher stated the Kennedy and Graven memorandum enclosed in the packet lays out the proposed
timetable for the transfer of EDA activities to the HRA, which will be on the City Council Agenda for
Monday, September 24, 2001.
Report of the Executive Director
Fehst indicated staff met with Shelly Eldridge, Ehlers and Associates to discuss preparing a current TIF
Status Report, which will be presented to the Board sometime in the near future. Schumacher stated that
Eldridge is also working with staff on the TIF scattered site revision.
Committee/Other Reports.
Resident Council Minutes
Jindra encouraged the Board to attend Parkview's Bazaar on Saturday, September 29, 2001. No other
comments we received pertaining to the minutes of the meeting.
ATTACHMENTS
HOUSING UPDATE
Wyckoff questioned how much we will receive, and what can we use the funding for from the
Metropolitan Council Performance Score. Fehst was unclear of the exact amount and uses for the funds,
and directed staff to contact Red Nelson at Met Council to obtain this information for the Board.
Economic Development Authority Minutes
September 18, 2001
Page 6 of 6
Other Business
Williams asked when will the City know if the taxes and maximum levy will possibly be finalized for
2002. Ruettimann indicated that he has contacted Bill Elrite, Finance Director for the City on that
subject and he wasn't sure when we wouM hear about adjustments to the City budgets and levy.
Therefore, Ruettimann suggested using last years levies and this years maximum taxable amounts to base
the percentage for proposed 2002 Budgets.
Nawrocki indicated he proposed a three and one half percent increase for next years Budget.
Williams asked if Ruettimann is looking for more money for development of the City. Ruettimann stated
he would like to present a G.O. Bond (General Obligation Bond) issue to the City Council for major
redevelopment funds on Columbia Heights. In order to have any significant impact on the Community,
he felt a $15 million dollar issue would be needed.
Nawrocki indicated that in the past, the City has shyed away from G.O. Bonds due to two things; O with
the bonds you have to pay them back with interest which doubles the cost of the loan; and 2) the City
wants to maintain a history of good credit.
MEETINGS
The next EDA meeting is scheduled for 6:30 p.m., Tuesday, October 16, 2001.
ADJOURNMENT
The meeting was adjourned by President, Ruettimann at 8:14 p.m.
Respectfully submitted,
Cheryl Bakken
Recording Secretary
H:\EDAminutes2001\9-18-2001
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Meeting of: October 16 2001
AGENDA SECTION: Consent Agenda ORIGINATING EXECUTIVE
NO: DEPARTMENT: EDA DIRECTOR
APPROVAL
ITEM: Financial Report and Payment of Bills BY: Randy Schumacher BY:
DATE: October 8, 2001
BACKGROUND:
The bound Financial Report for September 1, 2001 Check Listing (green sheets), and draft Resolution
2001-15 are attached for review. The enclosed Financial Report lists the Revenue Guideline (pink
sheets), the Expenditure Guideline (yellow sheets), Expenditure Guideline with Detail (white sheets),
and Balance Sheet (blue sheets), for each fund and department. The report covers the activity in the
calendar (fiscal) year from January 1 through September 30, 2001.
The Check History shows each fund with an expenditure history during the month of September, 2001.
The total disbursements by fund are shown at the top of the listing.
RECOMMENDATION:
Staffwill be available to answer specific questions. If the report is satisfactorily complete, we
recommend the Board take affirmative action to receive the Financial Report and approve the payment
of bills.
RECOMMENDED MOTION:
Move to approve Resolution 2001-15, Resolution of the Columbia Heights Economic Development
Authority (EDA) approving the Financial Statement for September, 2001 and Payment of Bills for the
month of September, 2001.
EDA ACTION:
H: \Consent2001~Sept. FinRep2001
EDA RESOLUTION 2001-15
RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT
AUTHORITY (EDA) APPROVING THE FINANCIAL STATEMENT FOR
SEPTEMBER, 2001 AND PAYMENT OF BILLS FOR THE MONTH OF SEPTEMBER,
2001.
WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by
Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which
shows all receipts and disbursements, their nature, the money on hand, the purposes to which the
money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's
vouchers or bills and if correct, to approve them by resolution and enter the resolution in its
records; and
WHEREAS, the financial statement for the month of September, 2001 and the list of bills for
the month of September, 2001 are attached hereto and made a part of this resolution; and
WHEREAS, the EDA has examined the financial statement and the list of bills and finds them
to be acceptable as to both form and accuracy.
NOW,THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia
Heights Economic Development Authority that it has examined the attached financial statements
and list of bills, which are attached hereto and made a part hereof, and they are found to be
correct, as to form and content; and
BE IT FURTHER RESOLVED the f'mancial statements are acknowledged and received and
the list of bills as presented in writing are approved for payment out of proper funds; and
BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the
permanent records of the Columbia Heights Economic Development Authority.
Passed this __ day of ,2001.
MOTION BY:
SECONDED BY:
AYES:
NAYS:
Attest by:
Robert Ruettimann, President
Cheryl Bakken, Secretary
H;LResolutions2001',2001 - 15
Housing Complex
Parkview Villa
965 N.E. 40"' Avenue, Columbia Heights, MN 55421
DATE: OCTOBER 9, 2001
TO:
763-70i~,$80~) 763-788-3978 fax
!lilt OCT 1 1 ~2~!
RANDY SCHUMACHER, ACTING COMMUNITY DEV. DIRECTOR
SHIRLEY BARNES, CHIEF EXECUTIVE OFFICER; CREST VIEW
COMMISSIONERS; COLUMBIA HEIGHTS EDA
BOARD OF DIRECTORS; CREST VIEW
FROM: ANITA KOTTSlCK, HOUSING ADMINISTRATOR
RE: SEPTEMBER/OCTOBER MANAGEMENT REPORT FOR PARKVIEW VILLA &
4607 TYLER
PHYSICAL PLANT:
Work on additional boilers has begun and is near to completion. All that is left is to add
them to the management system, add a gas valve, and repair one leak that has shown up
on new work. .
The number 1 elevator was not working for a short period on 10/8/01. A resident was stuck
in the elevator for approximately 5 minutes while it was being reset. An elevator technician
was out a couple of hours later to repair a loose part on the back door leading to the shop.
ADMINISTRATIVE:
We have received an update to our software program to implement the changes to the
50058 forms. IS will be installing this update on 10/11/01. I will then work through my
reconcilations (MTSC to PIC) and any adjustments that need to be made to the
recertifications that I have completed on the old 50058 forms. Once that has been
completed I will begin submissions to the new PIC Center that is now accepting data.
A survey was sent out to residents to see if they were interested in starting a floor
monitoring system. I shared the results at October Resident Council meeting and it was
felt that there was enough interested parties to move forward with a program. I will be
working with 3 resident volunteers to develop procedures to ensure that a floor-monitoring
program is successful. We will bring guidelines back to Resident Council next month to
discuss.
OCCUPANCY:
NORTH BUILDING:
APT# VACANCY DATE
201 9/30/01
204 9/30/01
301 10/31/01
307 9/30/01
309 10/31/01
402 9/30/01
NAME
MOVE-IN DATE
Ardell Johnson
Betty Finn
working off waitlist
Hugh Farmer
working off waitlist
Helen Myhre
11/1/01
internal move
11/1/01
10/30/01
Owned by the EDA of the City of Columbia Heights
Equal Housing Opportunity Agency
Managed by Crest View Management Services
SOUTH BUILDING:
APT# VACANCY DATE
NAME
MOVE-IN DATE
'1 resident internal move, 2 residents deceased, 2 residents in need of increased services,
1 resident relocation
Waiting list totals are as follows:
Parkview Villa North
26 CH Residents
33 Non-residents
4607 Tyler
3 CH Residents
6 Non-residents
Parkview Villa South
35 CH Residents
6Non-residents
MISC:
I will be out of the office on vacation October 22nd, 26th and the week of November 5th -- 9th.
For informational purposes the Parkview Villa calendar is attached.
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COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Meeting of: October 16, 2001
AGENDA SECTION: Items for EXECUTIVE
ORIGINATING
Consideration, Other Resolutions DEPARTMENT: EDA DIRECTOR
NO: 9-A-1 APPROVAL
ITEM: Approve Resolution 2001-16, BY: Mark Nagel ~ BY:
Rescinding the Redevelopment Project DATE: October 9, 2001
Housing TIF District No. 2 and the Related
TIF Plan.
BACKGROUND: At the meeting on August 7~h with Shelly Eldridge, Ehlers and Associates,
discussing the progress of Housing Redevelopment TIF District #2, which involved the proposed
construction of a 70-unit, affordable senior housing project located at approximately the intersection of
51st Avenue and Jackson Street near St. Timothy's Lutheran Church was reviewed. It was learned that
even though all approvals for setting up the TIF District were obtained in October, 1997, the TIF District
was never certified with Anoka County because the project was put on hold. During the past two
months, Ms. Eldridge and I worked with EDA Attorney Dan Greensweig, Kennedy and Graven, to
determine what, if any, procedure should be used to "decertify" this TIF District, as it did not appear that
there would be any activity in the District prior to the October, 2002 deadline.
The recommended procedure is for the EDA to consider approval of the attached Resolution, which
rescinds the TIF District #2 and its related Plan. If approved by the EDA Board, a similar Resolution
would need to be approved the Columbia Heights City Council. According to Greensweig, there is no
need to notify Anoka County of the Minnesota Department of Revenue, as nothing was ever filed with
one of these entities. These Resolutions rescinding TIF District #2 and the Plans should be sufficient to
clarify the EDA and City's internal records and enable them to authorize another District should the
project become reality in the future.
RECOMMENDED MOTION: Move to waive the reading of Resolution 2001-16, there being ample
copies available to the public.
RECOMMENDED MOTION: Move to approve Resolution 2001-16, a Resolution Rescinding the
Redevelopment Project Housing TIF District No. 2 and it's Related Tax Increment Financing Plan; and
furthermore, to authorize the President and Executive Director to enter into an agreement for the same.
Attachments
~hEDA ACTION:
n:\TIF2001\Res.2001-16,Rescinding TIF #2
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
RESOLUTION NO. 2001-16
RESOLUTION RESCINDING THE REDEVELOPMENT PROJECT
HOUSING TAX INCREMENT FINANCING DISTRICT NO. 2 AND
RELATED TAX INCREMENT FINANCING PLAN.
BE IT RESOLVED By the Economic Development Authority (the "EDA") of the City of Columbia
Heights, Minnesota (City") as follows:
Section. 1. Back~round; Findings.
1.01. The City previously established the Central Business District Redevelopment Project and
adopted a related Redevelopment Plan. The City by Resolution, dated October 27, 1997, established Tax
Increment Financing District No. 2 (the "District") and adopted its related Tax Increment Financing Plan (the
"Plan").
1.02. The anticipated development within the Redevelopment Project did not occur.
1.03. A copy of the Resolution adopting the District and the Plan was not sent to the Anoka County
Auditor and the District was therefore not certified by the County.
1.04. A copy of the Resolution adopting the District and its related Plan was not sent to the
Minnesota Depathnent of Revenue.
1.05. It is found and determined by the Board of Commissioners of the EDA that the development
foreseen by the plan is not likely to occur as set forth in the plan.
Section 2. Rescission of Housing District No. 2 and its related Plan.
2.01. The Board hereby rescinds, revokes, and annuls Resolution No. 97-12, establishing the
District and its related Plan.
2.02. The District is hereby dissolved and the Plan is rescinded, revoked and annulled.
2.03. Conditioned upon the approval by the City Council, Resolution No. 97-12 is hereby
rescinded, revoked, and annulled.
Approved by the Board of Commissioners of the Columbia Heights Economic Development
Authority this __ day of ,2001.
ATTEST:
Robert Ruettimann, President
Walter R. Fehst, Executive Director
H:~Resolufions2001\ Res. EDA TIF P3
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Meeting off October 16, 2001
AGENDA SECTION: - Items for ORIGINATING EXECUTIVE
Consideration, Other Business DEPARTMENT: EDA DIRECTOR
N0. 9- C- 1 APPROVAL
ITEM: Millar Elevator, Davis-Bacon Issue BY: Mark Nagel ~ BY:
DATE: October 1, 2001
BACKGROIIND: As noted in the City's 2000 Audit Report, completed by HLB Tautges Redpath, the EDA
failed to comply with the Davis-Bacon Act on this project. This requires that all laborers who work on
construction contracts in excess of $2,000 be paid not less than the prevailing wage rates. The total amount for the
project was well over the $2,000, therefore, Davis-Bacon was required.
The EDA has been reimbursed all of its $271,488 in CIAP funds for this project. The elevator improvements
exceeded contract specifications - the average waiting time for residents prior to the modernization was about 20
seconds and, after project completion, the waiting time was reduced to an average of 8.4 seconds.
In review of the specifications, contract, and the agreement with the Elevator Advisory Group did not include
monitoring for Davis-Bacon compliance. The contract with Millar Elevator Service Company, as per bid
specifications, did call for compliance with Davis-Bacon requirements. In the letter from Don Armborst, Millar
Elevator, and confirmed by other bidders, city staff present at the Pre-bid Conference, said that Davis-Bacon
requirements were not in effect for this project. Ultimately, the elevator modernization project was bid without
including these additional costs. The attached preliminary worksheets provide a review of the Payroll Reports,
provided by Millar Elevator. Five different Millar employees were underpaid a total of $6,709.90, according to
Davis-Bacon prevailing wage schedules. This represents about 9% of the $75,128 in wages paid on this project.
The EDA is fortunate that their exposure was comparatively minimal and may be expensed through the CIAP
Program. These five employees must be paid back wages for their work on the project with money going directly
to the employees, less the normal deductions, and both the employee and company must sign off as having
received these payments.
If these wages were paid according to Davis-Bacon requirements, the cost of the project would likely have been
$6,709.90 higher, as all bidders would have included that amount in their bid package. Since the EDA discovered
the problem and notified HUD in a timely fashion of the violation, there will be no penalties attached, such as
withholding PHA Operating or CLAP funds. As you know, it would also take care of the Finding in the 2000
Financial Audit. As for who pays the back wages, there is documentation that a City employee told both the
Consultant and the Contractor there would be no Davis-Bacon monitoring necessary on this project, so the EDA
should pay for the cost of restitution. The bottom-line is that the EDA is responsible for compliance to all federal
laws, including Davis-Bacon, according to the CIAP Agreement for this project with HUD.
RECOMMENDATION: Staff recommends the Board make restitution of $6,709.90, to be requested through
CIAP funds, to eligible employees of Millar Elevator Service Company.
RECOMMENDED MOTION: Move to authorize the payment of $6,709.90 to eligible employees of Millar
Elevator Service Company to comply with Davis-Bacon requirements for the Parkview Villa Elevator
Modernization Project.
Atmchmen~
"~A ACTION:
~:\Parkview Villa\Millar Elevator Davis-Bacon Issue
~/~illar Elevator Service Co.
2200 U-~vers:;,/Avenue
Suite
St. Paul. :.,lin,'t. esota 55114-I$18
Tel 651
Fax 65: 6::-£628
Au~st 30, 2001
Mr. Mark Nagel
Columbia Heights Community Development Department
590 40th Avenue N.E.
Columbia Heights, Minnesota 55421
Re: Parkview Villa North
Elevator Modernization Project
Dear Mr. Nagel,
Enclosed with this letter you will find the Payroll Reports as you requested in your letter dated
July 25, 2001. I would like to apologize for the long time in getting these reports back to you.
We are submitting to you the reports which show time charge against this project starting the
week of March 9, 200 thru May 16, 2001.
You will notice on our reports that we paid our helper on this job helper wages because at the
pre-bid meeting it was asked by all companies bidding this job did the Davis Bacon Act wage
requirements comply to this project. We were told by Mr. Ken Anderson representative for the
city of Columbia Heights that the Davis Bacon wage requirement's was not in place for this
project and we were to bid the project as so. Mr. Ted Smith of Elevator Advisory Group was
present at the meeting and he also asked about the Davis Bacon wage requirements and Mr.
Anderson once again stated that the Davis Bacon Act didn't comply to this project.
It was asked if a Addendum would be issued because it was mention in the General Conditions
of the specifications. Mr. Anderson stated that since this was the only issue in question in our
meeting that there was no need for a written addendum.
We (Millar) being the low bidder were awarded the project, we had a pre-construction meeting
which we discuss what documents would be needed to be submitted along with our payment
reqUests. We were told to used the standard AIA payment request documents and we were never
asked to supply payroll reports with our payment requests.
If this job was under the Davis Bacon wage requirements and we are requested to paid the helper
mechanic wages for the time on the project. Millar will need to submit a Change Order for this
project to paid the back wages and administrative costs associated with the paying those back
wages.
If you have any questions pertaining to this letter or the attached payroll reports please feel fi'ee
to contact me.
Don Armborst
DAVIS BACON COMPUTATIONS
EMPLOYEE
WAGE CALCULATION
BALANCE DUE
D.P. Deloye (26.745 - 19.345) x 3 = $22.20
S.E. Schultz (26.745 - 19.345) x 4 = $29.60
J.A. Dack (26.745 - 13.820) x 10.5= $135.71
P.S. Keener (26.745 - 19.990) x 2 = $13.51
" (26.745 - 19.345) x 50 = $370.00
N.E. Wenda (26.745 - 18.720) x 439 = $3,522.98
" (26.745 - 19.345) x 353.5 = $2,615.90
TOTAL WAGES DUE $6,709.90
DATE NAME HRS WORKED PAY
3-15-00 N.E. Wenda 5 $18.72
3-22-00 " 8 $18.72
4-5-00 " 24 $18.72
4-12-00 " 38 $18.72
4-12-00 P.J. Keener 2 $19.99
4-19-00 N.E. Wenda 40 $18.72
4-26-00 " 40 $18.72
5-3-00 " 39 $18.72
5-10-00 " 38 $18.72
5-24-00 " 40 $18.72
5-31-00 " 32 $18.72
6-7-00 " 32 $18.72
6-14-00 " 40 $18.72
6-21-00 " 31 $18.72
6-28-00 " 32 $18.72
7-5-00 " 24 $19.345
7-12-00 " 40 $19.345
7-19-00 " 35 $19.345
7-26-00 " 40 $19.345
8-2-00 " 40 $19.345
8-9-00 " 34 $19.345
8-16-00 " 32 $19.345
8-23-00 " 38 $19.345
8-30-00 " 28.5 $19.345
9-6-00 " 26 $19.345
9-13-00 P.J. Keener 18 $19.345
9-13-00 N.E. Wenda 16 $19.345
9-20-00 P.J. Keener 6 $19.345
9-27-00 " 19 $19.345
10-4-00 " 7 $19.345
11-1-00 S.E. Schultz 4 $19.345
! 1-29-00 J.A. Dack 10.5 $13.82
12-20-00 D.P. Deloye 3 $19.345
H:~Parkvicw VillaU)avis Bacon Computation-Millar £1ev.
1
1
1
I
1
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!
1
I
I
!
Elevator Advisory Group, Inc *
289 E. 5th St., Suite LL101
* St. Paul, MN 55101
* (651) 293-0595
1) This,s. cction ?.(b) clause sh;dl bc incorporated into every subcon-
tract tn connection with tile project.
:) Upon a finding by Ute IHA or HUD that any pm-fy to Ufis contract
is not in compliance with the section 7(b) clause, said p,'u-ty shall,
at the direction of the II-IA. mice appropriate r.emedial action
n[ to the contract.
i ,.. asl of Members of Congress
o member of or delegate to thc Congress of thc United States of
mcrica shall be admitted to ,'my share or part of this contract or to
~y benefit thai may arise therefrom.
1. Inlerest of Members, Officers, or Employees and Former
embers, Officers, or Employees
o member, officer, or employcc of the PHA/IHA. no member of thc
)verning bod. y of the locality in which tile project is situated, no
ember of the governing body of the locality in which the PHA/IHA
as activated, and no other public official of such locality or
calities who exercises any' functions or responsibilities with re.
.ecl to the project, shall, during his or her tenure, or for one year
ercafter, have any interest, direct or indirect, in this contract or the
'oceeds thereof.
I. Limitations on Payments made to Influence Certain Federal
nancJal Transactions
) The Contractor agrees to comply with Section 1352 of title 31.
United States Code which prohibits the use of Federal appropri-
ated funds to pay any person for influencing or attempting to
influence an officer or employee of any agency, a Member of
Congress, and officer or employee of Congress. or an employee
~' 'qemb'er of Congress in connection with any of the following
ri Federal actions: file awarding of any Federal contract:
~ d<,mg of any Federal g~'ant; the making of any Federal loan;
· : entering into of any cooperative agreement: or the modifica-
tion of any Federal contract, grant, loan. or cooperative agree-
meat.
) The Contractor further agrees to comply with the requirement of
the Act to furnish a disclosure (OIvLB Standard Form LLL.
Disclosure of Lobbying Activities) if any funds other than
' Federal appropriated funds (including profit or fee received
under a covered Federal transaction) have been paid. or will be
paid. to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress. an
officer or employee of Congress. or an employee of a Member
of Congress in connection with a Federal contract, grant, loan.
or cooperative agreement.
. /ndian tribes (except those chartered by Sates) and Indian
organizations as defined in ~ection 4 of the Indian Self-Determi-
nation and Education Assistance Act (25 U.5.C. 450B) ,are
exempt from the requirements of this clause.
,. Royalties and Patents
lc Conn'actor shall pay all royalties and license fees. It shall defend
suits or claims for infringemen't of any patent rights ,and shall save
: PHA/IHA harmless from loss on account thereof; except that the
' ' qHA sh~.ll be responsible.for all such loss when a panicul,'u-
'ocess or the product of a particul,'u' manufacturer or
:ers is specified and the Contractor has no re.'uon to
li~'"mat the specified design, process, or product isan infringe-
mcat. tr. however. (l~c Contractor has reason to believe dJat any
design, process or product specified is ,'tn infringement of a patent.
thc CohO'actor shall promptly notify the Contracting Officer. Failure
to give such notice shall m,'tke the Contractor responsible for
resultant loss.
46. Examination and Retention of Contractor's Records
(a) Thc PI'IA/1HA. ].rUD, or Comptroller General of the Urdted
Statcs. or any of thcir duly authorized representatives shall, until
3 years after final payment under this contract, have access to and
thc right to exanlinc .'my of Ute Contractor's directly pertinent
books, documents, papers, or other records involving transac-
tions related to this contract for the purpose of making audit.
examination, excerpts, and tragscriptions.
(b) The Contractor agrees to include in first-tier subcontracts under
this contract a clause substantially the same as paragraph (al
above. "Subcontract." as used in this clause, excludes purchase
orders not exceeding $I0.000.
(c) The periods of access and cxarnination in paragraphs (al and (b)
above for records relating to (1) appeals under the Disputes
clause of tkis contract. (2) litigation or settlement of claims
,'u'ising from the performance of th, is contract, or (3) costs and
expenses of this contract to which the PHA/IHA. HUD, or.
Comptroller General or any of their duly authorized representa-
tives has t,'tken exception shall continue until disposition of such
appeals, litigation, claims, or exceptions.
47. Labor Standards. Davis-Bacon and Related Acts
If thc total amount of this contract exceeds 52,000. the Federal labor
standards set forth in the clause below shall apply to the construction
work to be performed under the contract, except if the construction
work has been determined to be "Nonroutine iYLaintenance" subject
to the terms of that clause of this contract.
(al Minimum Wages.
(Il All laborers and mechanics employed or working upon the
site of the work (or. under the United States Housing Act of
1937 or under the ]-lousing Act of 19,19. in the construction
or development of the project) will be paid unconditionally
and not less often than once a week. and without subsequent
deduction or rebate on any account (except such payroll
deductions as ,are permitted by regulations issued by the
Secretary of Labor under the Copeland Act (29 CFR P~t 3)).
the full ,'unount of wages and bona fide fringe benefits.(or
cash equivalents thereo0 due at time of payment computed
at. rates not less than those contained in the wage determina-
tion of th~: Secretary of Labor which is attached hereto and
made a p,'u't hereoL regardless of any contractu,-fl relationship
which may be alleged to exist between the Contractor and
such laborers and mech,'mics. Contributions made or costs
reasonably ,anticipated for bona fide fringe benefits under
Section i(b)(2) of the Davis-Bacon Act on beMlfof laborers
or mechanics arc considered wages paid to such laborers or
mechanics, subject to the provisions of 29 CFR 5.5(a)(1 )(iv);
also. regular contributions made or costs incurred for more
than a weekly period (but not less often than qu,'u'terly) under
plans, funds, or programs, which cover the regular weekly
period, are deemed to be constructively made or incurred
during such weekly period. Such laborers and mechanics
shall be paid not less than the appropriate wage rate and
Page 15 ot 20
lorm HUD4370 (3,'g7)
ret Handbooks 74 t 7.1 & 7485.1
.iVy\ IS lJocumcnt Rctricval
.,, 'r~ "' ' -~;r"~n~n~n~'wa:sact:on:rcwc~-'~' ,, ,~ ,,~- ~ ~ I
GENERAL DECISION M/~990007 07/30/99 MN7
General Decision Number M/~990007
Superseded General Decision No. MN980007
State: Minnesota
Construction Type:
BUILDING
RESIDENTIAL
County(ies) :
BUILDING CONSTRUCTION PROJECTS (Does not include Treatment
Plants)
RESIDENTIAL CONSTRUCTION PROJECTS (Consisting of single family
homes and apartments up to and including 4 stories, Does not
include Itasca County or Leech Lake Indian Reservation)
ANOKA HENNEPIN SHERBURNE
BENTON ITASCA ST LOUIS
CARLTON KOOCHICHING STEARNS
CARVER LAKE WASHINGTON
COOK RAMSEY
DAKOTA SCOTT
Modification Number Publication Date
0 03/12/1999
1 04/09/1999
2 05/~4/1999
3 0s/28/~999
4 07/02/1999
5 07/30/1999
r,~.COUNTY(ies):
ANOKA HENNEPIN SHERBUR/~E
BENTON ITASCA ST LOUIS
CARLTON KOOCHICHING STEARNS
C/LqVER LAKE WASHINGTON
COOK RAMSEY
DAKOTA SCOTT
ASBE0034A 06/01/1998
Rates Fringes
ANOKA, BENTON, CARVER, DAKOTA, HENNEPIN, RANSEY, SCOTT,
SHERBURNE, STEDd~NS & WASHINGTON COUNTIES:
INSULATOR/ASBESTOS WORKERS (Includes
application of all insulating
materials, protective coverings,
coatings & finishings to all types
of mechanical systems)
25.52 9.05
ASBE0049B 06/01/1998
Rates Fringes
CARLTON, COOK, ITASCA, KOOCHICHiNG, LAKE & ST. LOUIS COUNTIES:
ASBESTOS WORKERS/INSULATORS (Includes
application of all insulating
materials, protective coverings,
coatings & finishings to all types
of mechanical systems) 26.70 4.96
ASBE0205B 05/01/1998
Rates F~nges
ANOKA, BENTON, CARLTON, CARVER, COOK, DAKOTA, HENNEPIN, ITASCA,
(of 23 0fi/05/1999 15:08
ADVERTISEMENT FOR BID
Sealed bids for Parkview Villa Apartments, owned by the Columbia Heights Economic
Development Authority, will be received by the Owner's Representative, Kenneth R. Anderson,
at City Hall, 590 40th Ave. NE, Columbia Heights, MN 55421-3878, until 2:00 p.m. on Friday,
September 24, 1999, then publicly opened and read aloud by the undersigned or his designated
representative.
The project consists of complete modernization of Two (2) traction passenger elevators:
Contract documents may be picked up from the Owner of the project at the address listed above
or from Elevator Consultant at address listed below. Questions concerning scope of work,
schedules, or other project issues should be directed to: Mr. Ted Smith, Elevator Advisory
Group, Inc. of 289 E. 5t~ St., Suite LL101 in St. Paul, Minnesota 55101 - Phone (651) 293-0595.
All bidders must comply with the requirements of the prevailing wage laws and all State and
local code requirements. No bid will be considered unless fully completed in the manner
outlined in the Bid Instructions provided and accompanied by applicable Bid Security.
A MANDATORY prebid conference and examination of the site and conditions will be made at
10:00 a.m. on Friday, September 10, 1999 at Parkview Villa Apartments, 965 40z Avenue NE in
Columbia Heights, Minnesota. Bidders will meet the Consultant and Owner's Authorized
Representative at the Facilities Office prior to the examination. A tour of the project site will be
conducted following the conference.
H:kpwAeleva~orbidad
Alaska Nallve Claims Settlement Act, which Is recognized by 1he
Federal Government as eligible for services from the Bureau of Indian
Affairs.
"'"' 9. Certification of Eligibility Under the Davis-Bacon Act
(applicable tq conslructlon contracts exceeding $2,000)
(a) By the submission at lhls bid, [he bidder certifies that neither il nor
any person or firm who has an Interest In the bidder's firm Is a person
or firm Ineligible. to be awarded contracts by the United Slales
Government by' virtue of section 3(a) o! the Davis-Bacon Act or 29
CFR 5.12(a)(1).
(b) No part al the contract resulting from this solicitation shall be
subconlracted Io any person or firm Ineligible to be awarded conlracts
by the United Slate s Government by virtu e of section 3(a) of Ih e Davis-
Bacon Act or 29 CFR 5.12(a)(1).
(c) The penalty for making false stalements Is prescribed In the U.
S. Cdminal Code, 18 U.S.C. 1001.
10. Certification of Nonsegregated Facilities (applicable to
contracts exceeding $10,000)
('a) The bidder's attention Is called to the clause entitled Equal
Employment Opportunity of th e General Conditions at the Contract
for Construction.
(b) 'Segregaled facilities,' as used In this provision, means any
walling rooms, work areas, rest rooms and wash rooms, reslaurants
and other eating areas, lime clocks, locker rooms and olher storage
or dressing areas, parking lots, drinking fountains, recreation or
entertainment areas, transportallon, and housing facilities provided
1or employees, that are segregated by expllcit directive or are In fact
segregated on Ihe basis of race, color, religion, or national origin
because at habil, local custom, or otherwise.
/,,..,-/c) By the submlss'lon at this bid, the bidder certifies that It does not
.nd will not maintain or provide for Ils employees any segregated
facilIties at any of Its establishments, and that It does not and will not
permit Ils employees lo perform their services at any Iocallon under
ils control where segregated facilities are maintained. The bidder
agrees that a breach of this certification Is a violation of the Equal
Employmenl Opportunity clause In the contract.
(d) The bidder fLIcther agrees that (except where It has obtained
~dentlcal certificallons from proposed subcontractors for specific time
periods) prior to entering Into subcontract s which exceed $I0,000 and
are not exempt from the requirements of the Equal Employment
Opportunity clause, it will--
(I) Obtain identical certifications from the proposed subcon-
tractors;
(2) Relaln the certlllcallons In Its files; and
(3) Forward the following notice to the proposed subcontractors
(except If the proposed subcontractors have submitted identical
certifications for specific time periods):
Notice to Prospective Subconlractors of Requirement
Certlflcations of Nonsegregated Facilities
A Certification o! Nonsegregated Facilities must be submilled bef
lhe award of a subcontract exceeding $10,000 which is hal exer
tram the provisions of the Equal Employme.nt Oppmlunily claus~
theprlme contract. The certification maybe submitted either tar e~
subconlract or for all subcontracls during a period (i.e.. quarto
semiannually, or annually).
Note: The penalty for making false statements In bids Is prescrit
In 18 U.S.C. 1001.
11. Clean Air and Water Certlflcatlon (applicable Ia contra
exceeding $100,000)
The bidder certifies that:
(a) Any facility to be used In Ihe pedormance of this conlracl [ '
[~ls not listed on the Envlronmenlal Protection Agency Lisl
atlng Facilities:
(b) The bidder will Immediately notify Ihe PHA/IHA Contract
Officer, before award, of the receipt of any communication/rom
Admlnlslralor, or a designee, at the Envtronmenlal Prelect
Agency, Indicating that any laclllty that Ihe bidder proposes to use
the pedormance of the contract Is under consideration to be listed
the EPA List of Violating Facilities; and,
(c) The bidder will Include a certification substantially the same
Ibis certification. Including this paragraph (c), In every nonexer
subcontract.
12. Previous Parllclpatlon Certificate (applicable
construction and equipment contracts exceeding $~50,000}
(a) The bidder shall complele and submil with his/her bid the Fo
HUD-2530, 'Previous Parlicipatlon Certl/Icale.' If the success
bidder does not submit Ihe certlflcale with his/her bid, he/she mt
submit It within three (3) working days of bid opening. Failure to subr
the.certificate by that date may render the bid nonresponsive. I
conlract award will be made without a properly execuled certific---
(b) A fully executed 'Previous Participation Certificate'
[ ] Is, ~ Is not Included with the bid.
13. Bidder's Signature
The bidder hereby certifies that Ihe Information conlalned In the
ce~llflcatlons and representations Is accurate, complele, and curre~
('Typ~l ~ Prlnle<l Name)
(Coml:~n¥ Name)
Page 3 of 3 fl:m'n HUD-~369-
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Meeting of: October 16, 2001
AGENDA SECTION: Items for ORIGINATING EXECUTIVE
Consideration, Other Business DEPARTMENT: EDA DIRECTOR
NO: 9-C-2 APPROVAL
ITEM: Approval Motion Recommending BY: Mark Nagel ~ BY:
City Council Approval of the Modification of DATE: October 10, 2001
TIF District Number 1
BACKGROUND: On May 27, 1997, the Columbia Heights City Council approved a scattered site
redevelopment TIF District to facilitate redevelopment of substandard single-family homes throughout the
City in order to improve the City's housing stock, increase property values, and prevent the spread of blight.
Tax increments from the 56 properties listed in the District were to be used to finance land acquisition,
demolition, relocation, and related development costs.
During a meeting August 7t~ with Shelly Eldridge, Ehlers and Associates, reviewing progress in TIF District 1
and 2, it was determined that the City needs to show activity and any modifications need to be completed on
each of the 56 parcelsin the District by September 8, 2002, or they will be dropped from the District. This
would reduce the potential TIF revenue generated for the above purposes. All projected funds generated by
the District need to be obligated by that date.
Based on discussions with the Consultant and further analysis of Housing Redevelopment TIF District No. 1,
the following steps can be taken: 1) add 15 parcels to the District on which work is expected to take place
prior to September 8, 2001 to increase the revenue stream; 2) Ehlers and Associates will complete a projection
of funds that could be expended, then recovered over the remaining 21 years of the District based on the new
TIF laws; 3) expend the projected funds for the purposes listed above within the District prior to the
September 8, 2002 deadline; and 4) any City funds that have been spent in the past 4 years on the 56 parcels,
such as 4401 Quincy Street NE, can be reimbursed by the District and spent on other housing activities within
the District. A copy of the Resolution Calling for the Public Hearing to be held on December 17, 2001 at 7
p.m. is attached for your information.
RECOMMENDATION: Staff recommends City Council authorize the Modification of TIF District Number 1.
RECOMMENDED MOTION: Move to recommend City Council adopt the Modification to the Downtown
Central Business District (CBD) Revitalization Plan for the CBD Redevelopment Project and the Proposed
Modification of Housing Redevelopment Tax Increment Financing District No. 1 and the Modified Plans.
Attachments
EDA ACTION:
h:\TIF\ Recommendation Mod. TIF #1
RESOLUTION NO. 2001-59
BEING A RESOLUTION CALLING FOR A PUBLIC HEARING BY THE
CITY COUNCIL ON THE PROPOSED ADOPTION OF A
MODIFICATION TO THE DOWNTOWN CENTRAL BUSINESS
DISTRICT (CBD) REVITALIZATION PLAN FOR THE CBD
REDEVELOPMENT PROJECT AND THE PROPOSED MODIFICATION
OF HOUSING REDEVELOPMENT TAX INCREMENT FINANCING
DISTRICT NO. 1 THEREIN AND THE ADOPTION OF THE MODIFIED
PLANS THEREFORE.
BE IT RESOLVED by the City Council (the "Council") for the City of Columbia Heights,
Minnesota (the "City"), as follows:
Section 1. Public Hearing. This Council shall meet on December 17, at approximately
7:00 P.M., to hold a public heating on the proposed adoption of a Modification to the Downtown
Central Business District (CBD) Revitalization Plan for the CBD Redevelopment Project, the
proposed adoption of a Modification to Housing Redevelopment Tax Increment Financing
District No. 1, (a redevelopment district), and the proposed adoption of the Modified Plan
therefor, all pursuant to and in accordance with Minnesota Statutes, Sections 469.174 through
469.179, inclusive, as amended, in an effort to encourage the development and redevelopment of
certain designated areas within the City; and
Section 2. Notice of Public Heating, Filing of the Modified Plans. City staff is
authorized and directed to work with Ehlers and Associates, Inc., to prepare the Modification to
the Downtown CBD Revitalization Plan for the CBD Redevelopment Project and the
Modification to the Tax Increment Financing Plan for Modification to Housing Redevelopment
Tax Increment Financing District No. 1, and to forward documents to the appropriate taxing
jurisdictions including Anoka County and Independent School District No. 13. The Community
Development Staff is authorized and directed to cause notice of the heating, together with an
appropriate map as required by law, to be published at least once in the official newspaper of the
City not later than 10, nor more than 30, days prior to December 17, and to place a copy of the
Modified Plans on file in the Deputy Clerk's office at City Hall and to make such copy available
for inspection by the public.
Passed this
__ day of October, 2001
Offered by:
Second by:
Roll Call:
Mayor Gary L. Peterson
Patricia Muscovitz, Deputy City Clerk
H:\Resolutions200B2001.59 TIF #1
SCHEDULE OF EVENTS
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
AND THE
CITY OF COLUMBIA HEIGHTS
FOR THE MODIFICATION OF THE DOWNTOWN CENTRAL BUSINESS DISTRICT
(CBD) REVITALIZATION PLAN FOR THE CBD REDEVELOPMENT PROJECT
AND THE MODIFICATION OF THE TAX INCREMENT FINANCING PLAN FOR
HOUSING REDEVELOPMENT TAX INCREMENT FINANCING DISTRICT NO. 1
(a redevelopment district)
As of October 9, 2001
October 8, 2001
City Council calls for public heating on the modification to the Downtown
CBD Revitalization Plan for the CBD Redevelopment Project and the
modification to the Tax Increment Financing Plan for Housing Redevelopment
Tax Increment Financing District No. 1.
October 10, 2001
Project information, property identification numbers, and maps sent to Ehlers
and Associates for drat~ing documentation.
October 26, 2001
Project information submitted to the County Board for review of county road
impacts (at least 45 days prior to public hearing).
October 30, 2001
Letter received by County Commissioner giving notice of potential
redevelopment tax increment financing district (at least 30 days prior to
publication of public hearing notice).
November 9,2001
Fiscal/economic implications received by School District and County Board
(at least 30 days prior to public hearing).
November 20, 2001 EDA/HRA approves the Modified Plans.
November 20, 2001
Ehlers confreres with the City whether building permits have been issued on
the property to be included in the TIF District.
November 29, 2001
Date of publication of hearing notice and map (at least 10 days but not more
than 30 days prior to hearing). [Focus News publication deadline Friday,
November 23, 2001]
December 4, 2001
Planning Commission fmds Modified Plans to be in compliance with City's
comprehensive plan.
December 17, 2001
City Council holds public hearing on the modification to the Downtown CBD
Revitalization Plan for the CBD Redevelopment Project and the modification
to the Tax Increment Financing Plan for Housing Redevelopment Tax
Increment Financing District No. 1, and passes resolution approving the
Modified Plans. [Council packet information sent by December 3, 2001J
January 31, 2002Ehlers certifies Modified Plans with county and state.
*The TIF Plan was forwarded to the County 45 days prior to the public hearing. The County Board, by law, has 45 days to review
the plan to determine if any county roads will be impacted by the development. Please be aware that the County Board could claim
that tax increment should be used for county roads, even after the public hearing.
0EHLERS
ASSOCIATES INC
H:\Tl~Schedule2 TIF Scattered Site
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Meeting of: October 16, 2001
AGENDA SECTION: Items for ORIGINATING EXECUTIVE
Consideration, Other Business DEPARTMENT: EDA DIRECTOR
NO: 9-C-3 APPROVAL
ITEM: 4607 Tyler Street N.E. BY: Mark Nagel BY:
DATE: October 11, 2001
BACKGROUND: The 4-plex at 4607 Tyler Street NE was purchased by the HRA/City on February
24, 1995, for $79,000. The building was subsequently rehabbed at a total cost of $86,395, using
$40,000 from a HUD HOME Program Grant, $36,395 of CDBG Housing Rehab Funds, and $10,000
of liRA Reserve Funds. Since that time the HRA has had a policy of exclusively renting to persons
55 and over and the units have generally been 95% occupied. However, the financial proforma has
not been reviewed since 1995, so it seems time to revisit the assumptions to see if Net Operating
Income on these units is keeping pace with projections (copy attached). For example, the proforma
shows an annual rent increase of 3% to cover rising expenses, but the rents have not been raised since
the building was purchased. Some of the expenses, such as electric, sewer and water, have also been
going up faster than the amounts in the proforma. Perhaps the main concern with the proforma is that
the Total Development Cost (TDC) turned out to be $165,395, instead of the $124,000 upon which
the proforma is based. I would like to update the financial proforma on which the purchase of this
property was based 7 years ago to see if ownership remains fiscally viable, as well as discuss whether
or not continuing ownership of the 4-plex remains good policy by the HRA.
RECOMMENDATION: Staff recommends the Board authorize an update of the financial proforma,
review options based on the analysis of the financial proforma for 4607 Tyler Street NE, and report to
the Board at a future meeting.
RECOMMENDED MOTION: Move to authorize an update of the financial proforma, review
options based on the analysis of the financial proforma for 4607 Tyler Street NE, and report to the
Board at a future meeting.
Attachments
DA ACTION:
I
H:\consent Form2001\4607Tyler possible sale of
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Meeting of: October 16, 2001
AGENDA SECTION: Administrative Reports ORIGINATING EXECUTIVE
NO: /0-'-/~ -~'- DEPARTMENT: EDA DIRECTOR
APPROVAL
ITEM: EDA Holiday Gathering/Dinner BY: Randy Schumacher BY:
DATE: October 8, 2001
BACKGROUND: It is the Holiday time of year again! I would like to discuss options with you at
the EDA meeting to determine when and where you would like to meet for our annual holiday
celebration. Attached please find calendar sheets for December, 2001. This will allow us to discuss
possible meeting dates. Please have in mind any unique ideas you may want to share, This is always
a pleasant social evening to share with Commission members and spouses to acknowledge their
community service.
Attachments
EDA ACTION:
h:\consent2001~EDA Holiday Gathering-Dinner
2
9
16
23
3O
mot l
3
7P.M.City
Council/Budget
7pm Traffic
Commission
10
17
7 P.M. Council
Meeting
24
Christmas Eve
31
~e
4
No P & Z Mtg.
Library Mtg.
ll
18
5:30 p.m. EDA
Dinner ?
7p.m. P&Z
Dinner
25
Christmas Day
Wed
5
12
19
26
6
13
2O
7p.m. Telecom
muni-cations
7pm Charter &
Human
Services
27
Park &
Recreation?
Fri
7
14
21
Sat
1
8
15
22
28
29
,,--, RESDENT COUNCIL MEETING MINUTES OF OCTOBER 8, 2001
The meeting was called to order at 7:00 p.m. with 63 residents in attendance.
Pledge of Allegiance was said.
The President announced that the HRA was seeking a resident from Parkview Villa to sit
on the HRA Board and that anyone interested in this position should contact the office for
an application.
Management Report by Anita Kottsick.
· The Bazaar was a huge success and everyone who participated was thanked for a
job well done.
· Update on Card entry system- completion now not hopeful for October per Chief
Johnson today. Printer was broken down slowing the processing of the cards.
· Update on monitoring residents- most everyone agreed to the program. Anita
called for 3 residents to help coordinate a method for checking on each other.
· Plumbers were out and four of the boilers were repaired, bringing the total of
eight boilers functioning at this time.
· Diane Hogan, Anoka County Health Nurse, will set up some programs for seniors
at high rise of which Anita will set up class times.
The Treasurer and Secretary's reports were given.
Entertainment Committee reported that the October 1 lth outing is a trip to Wisconsin,
November 14th is a Potluck Dinner and this Halloween they will be bringing cider and
cookie donations to Putnam and North Star Schools. The December 8th, 2001 Christmas
Dinner is free to all residents. They have not decided on a menu yet, but, stated that
dinner will be at 5:30 pm.
Old Business- Bazaar went well.
New Business- Nominating Committee for new board members will meet.
Meeting Adjourned at 8:00 p.m.
Respectfully Submitted,
Pat Jindra
EDA Representative
HOUSING UPDATE
OCTOBER, 2001
By: Mark Nagel
Housing Coordinator
o
As you know, the Warricks have pre-paid their Sheffield Home Improvement
Loan at a 5% discount. The $1,881.89 check has been cashed and the proceeds
will be deposited into the Business Revolving Loan Fund, as soon as City Council
approves setting up an account for the BRLF. Also, a Satisfaction of Mortgage
needs to be filed at Anoka County on behalf of the Wardcks. This is the last of
the HRA's outstanding Home Improvement loans. See attached letter.
The closing with Habitat for Humanity for the lot at 3913 Polk Street NE was
completed on Wednesday morning, September 26th. After the completion of the 2
Habitat for Humanity homes on 7th Street by the end of September, these same
crews will begin construction of the new single-family house at 3913 Polk Street
NE in early October. The closing for 4401 Quincy Street NE will be scheduled
prior to the completion of the lot split process.
The latest housing rehab statistics from the Center for Energy and Environment
are attached for your information. They show that 90 loans have been closed for a
total of $1,067,507 for the EDA's 7 different home improvement loan programs,
as of the end of August. All of the city's allocation for housing rehab in the 1999
CDBG Program has been used and $85,167.95 remains in the 2000 CDBG
allocation for housing rehab.
With the completion of the Public Hearing and approval of the Annual PHA Plan
by the HRA, it has been sent to HUD for its approval. No word yet on any
changes that need to be made to the Plan.
As you can see fi:om the attached information, the MHFA First Time Homebuyers
Program is winding down - the end date is October 25th. I will be getting the
final numbers for Columbia Heights soon after, but I plan to ask the EDA Board
whether or not they would like to have their own allocation specifically for the
City of Columbia Heights. I would probably apply for $1,000,000 and work with
local lenders. The RFP form will be available on line in November with final
applications due by January 15, 2002.
As you know, State of Minnesota AFSCME and MAPE employees went on
strike, as of October 1st. This will have an effect on many 0fthe EDA's housing
programs, including First Time Homebuyers Program and a number of the
housing rehab programs that are funded through MI-IFA. This will, apparently,
not effect loans and mortgages currently in process, but no new loans and
mortgages will be started. No word on whether or not program deadlines will be
extended as a result of the strike. More information is contained in the attached
letter from MHFA Assistant Commissioner Michael Haley.
Good news! With the help of City Planner Tim Johnson, I wrote a letter under
EDA Executive Director Wait Fehst's signature to try and raise the City's
Preliminary Housing Performance Score of 60 points (copy attached). As a result
of the additional information, the City jumped from 60 points - tied for 25th in the
metro area - to 81 points - 1 lth place overall in the metro area out of 182 cities
and townships. This will help the City should it apply for funding under the
myriad of Metropolitan Council grant programs, because under their "Regional
Blueprint", they must "give priority for regionai infrastructure investments or
expenditures of public dollars to communities that have implemented plans to
provide their share of the region's low- and- moderate incomes and life-cycle
housing opportunities." This Fall, the Housing Performance Scores will be used
specifically in the evaluation of TEA 21, Livable Communities Demonstration
Account Grants, and Tax Base Revitalization Account applications. These points
will positively affect the City's ranking in any of these programs should the City
decide to apply for funds. More information on these programs is attached.
At their October 8th meeting, the Columbia Heights City Council held the first
reading of the first reading of an Ordinance to purchase the VonHeidemann
property at 3718 Central Avenue. Assuming approvai of the Ordinance on
October 22nd and subsequent publication on Friday, October 26th, we would be
ready to close on the property shortly after Thanksgiving.
Kevin Riba, Regionai Program Manager for Community Reinvestment Fund, and
! are working out the final details on the purchase of the Chartraw and Neilsen
Home Mortgage Loans by the Community Reinvestment Fund (CRF). The
closing procedure will be for the EDA to provide CRF a current balance as of the
date the documents are executed. At that time, a final price for the loans will be
established, along with accrued interest due. The funds will then be wired to the
City's account. I will then send another letter to the Chartraw and Neilsen
informing them that their loans have been sold to CRF.
CITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E.. Columbia Heights. MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
Visit Our Website at: www. ci. columbia-heights, mn.u$
HRA COMMISSIONERS
Martaine Szurek
Jutienne Wyckoff
Gary L. Peter$on
Bobby Williams
Bruce Nawrocki
HOUSING & REDEVELOPMENT AUT~O~TY (HRA)
September 25, 2001
John S. and Mary C. Warrick
4636 Fillmore Street NE
Columbia Heights, MN 55421
Dear Mr. and Mrs. Warrick:
Thank you for coming in on Friday, September 15th to pre-pay the remainder of your $5,000
home improvement loan from the Columbia Heights Housing and Redevelopment Authority.
I am pleased to inform you that on Tuesday, September 18th, the Columbia Heights Housing and
Redevelopment Authority met and unanimously approved the acceptance of your check for
$1,811.89 for full payment of the remainder of the Home Improvement Loan. Please consider
this letter your notice that the loan from the HRA has been paid in full.
Once again, I would like to thank both of you for paying this loan from the I-IRA early, as it will
save the I-IRA administrative time and expense. If you have any further questions, then please do
not hesitate to contact me at 763-706-3672.
Sincerely,
Mark Nagel,
Housing Coordinator
C:
Walt Fehst, Executive Director
Randy Schumacher, Acting Community Development Director
H:\Loans200 l\Warrick Payoff Ltr
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EI~UAL OPPORTUNITY EMPLOYER
JOHN OR MARY WARRICK
4636 FILLMORE ST.. NE 8 316
~:O~OOOO ~ ~1 ~ ~& 5~O SD ~&5 ~,' ~
09/18/01 15:36 FAX 612 335 2650 CENTER FOR ENERGY & ENVI ~002/002
C£NTI~R L=Oi~ ENB'RGY
ANO E:NVIRONM~NT
TO:
FROM:
SUBJECT:
DATE:
ORANDUM
City of Columb~j~hts
ill
September 17, 2001
III
t
Below is an update of thc Columbia Heights Home Improvement Program totals to date:
Closed
Program Number of Loans Dollars
MHFA Cnmm~mlty Fix-up 3 3 $410,519
MHFA Fix-up 26 $292,723
MHFA Home F-~gy 4 $6,961
MI-IFA R_e_n_tai R~hab 6 $136,197
CEE R~n~ En_e~gy Loan 5 $41,531~
CDBG Lo~n~Cwants 15 $179,089
ACORN I $487
TOTAL 90' $1,067,507
Of the 59 loans originated through the MI-IFA Fix-up Fund and Community Fix-up Fund
programs, 43 of them utilized Columbia Heights Discount Loan Program funds totaling
$30,922.71.
Curr~mtly, there ar~ 14 loan applications in process.
If you have any questions or comments, please contact mc at (612) 335-5889.
ww~.mncee, org
211 North 1 Street, Suite 455 · MinneepolM,, Minnelotl S5401 · Phone: (612) 335-5858 · Fix: (612) 335-6888
Minnesota Homes Division
MCPP
HOUSiN~ FINANcE AGENCY
21, 2001
As of September 20, 2001, $9,424,384
remained of the original $59,402,076
released April 25th to fund the
Minnesota City Participation Program
(MCPP). As of the date of this mailing,
the following cities have exhausted their
allocation:
Albert Lea McLeod County
Alexandria Moorhead
Bamesville Mordson County
Becker County Mower County
Beltrami county North Mankato
Blue Earth County Olmsted County
Breckenridge Ottertail County
Chippewa County Owatonna
Chisago County Sauk Centre
Crow Wing County Sauk Rapids
Dilworth Sherbume County
Dodge County St. James
Duluth St. Peter
Glyndon Stevens County
G rant County Swift County
Kandiyohi County Wells
Lake City Wdght County
Mahnomen County
Note: cancellation of current
reservations may provide resources to
replenish the allocations.
To check the overall MCPP balance
call:
Approximately one month remains until
the individual city/county allocations
collapse into the general pool. Lenders
access the general pool for consumers
in MCPP communities on a first come,
first served basis.
If funds remain in the 2001 MCPP, the
general pool will be available beginning
October 25, 2001.
5.95%
MHFA staff anticipates placing the 2002
MCPP RFP (application) on the website
in November. You will receive a
postcard reminding you to print out and
send in the RFP by January 15% Last
legislative session, the application dates
for the program changed from February
1"-15r" to January 1"-15"'.
Questions?
CallKimberly Stuart
651-296-9959
800-710-8871
651-297-3135 (Metro)
800-657-3896(Greater MN)
400 Sibley Street, Suite 300, St. Paul, Minnesota 55101
(651) 296-8215 Fax- (651) 296-8292
'FrY (651) 297-2361
Equal Opportunity Housing and Equal Opportunity Employment
Allocation Name
Albert Lea
Alexandria
Anoka County
Bamesville
Becker County
Beltrami County
Blue Earth County
Breckenridg¢
Chippewa County
Chisago County
Clearwater County
Cromwell
Crow Wing County
Darwin
Dilworth
Dodge County
Duluth
Fillmore County
Glyndon
Grant County
Hennepin County
Houston County
Hubbard County
Kandiyohi County
Lake City
Mahnomen County
McLeod County
Moorhead
Morrison County
Mower County
North Mankato
Olrnstead County
Ottertail County
Owatonna
Pipestone County
Ramsey County
Rice County
Sauk Centre
Sauk Rapids
Sherbume County
St. James
St. Peter
Stevens County
Swift County
Washington County
Wells
Winona
Wright County
Allocation
Amount
$413,508.00
· $248,575.00
$6,870,095.00
$100,000.00
$687,042.00
$891,569.00
$1,000,000.00
$100,000.00
$303,434.00
$969,943.00
$193 615.00
S100.000.00
$1,215 814.oo
$100000.00
$100 000.00
$403 841.oo
$1,953 936.00
$250 000.00
$100 000.00
$142,235.oo
$16,8oi,638.oo.
$396,297.00
$967,659.00
$1oo,ooo.00
$119,187.oo
$815,895.00
$785,626.00
$732,654.00
$867,091.oo
$273,257.00
$2,802,062.00
$1,273,354.oo
$498,318.oo
$238,627.00
$5,329,296.00
$1,266,34o.oo
$10o,oo0.00
$229,721.00
$1,317,928.oo
$1oo,ooo.00
$231,59o.00
$243,057.00
$261,583.00
$4,582,109.0o
$10o,000.0o
$2,025,180.00
MCPP Usage Report
9/20/01
Commited # of
Amount Funds Available
Loans
$453,209.00 -$39,701.00 8
$313,300.00 -$64,725.00 4
$4,688,358.00 $2,181,737.00 36
$138,870.00 -$38,870.00 3
$739,331.00 -$52,289.00 11
$902,170.00 -$10,601.00 14
$1,031,524.00 -$31,524.00 13
$124,250.00 -$24,250.00 3
$329,184.00 -$25,750.00 6
$1,038,502.00 -$68,559.00 10
$62,400.00 $131,215.00 1
$100,000.00
$1,216,608.00 -$794.00 15
$100,000.00
$144,081.00 -$44,081.00 2
$440,461.00 -$36,620.00 6
$2,066,497.00 -$112,561.00 27
$231,858.00 $18,142.00 3
$120,020.00 -$20,020.00 1
$198,900.00 -$56,665.00 4
$12,829,294.00 $3,972,344.00 103
$298,361.00 $101,639.00 4
$94,650.00 $301,647.00 2
$1,024,274.00 -$56,6!5.00 15
$142,840.00 -$42,840.00 2
$122,910.00 -$3,723.00 3
$874,671.00 -$58,776.00 10
$904,886.00 -$119,260.00 13
$769,394.00 -$36,740.00 11
$871,785.00 -$4,694.00 14
$290,121.00 -$16,864.00 3
$2,849,050.00 -$46,988.00 28
$1,334,112.00 -$60,758.00 24
$500,631.00 -$2,313.00 5
$107,135.00 $131,492.00 2
$3,672,296.00 $1,657,000.00 31
$1,163,231.00 $103,109.00 '12
$146,875.00 : -$46,875.00 2
$258,986.00 -$29,265.00 3
$1,359,604.00 -$41,676.00 13
$153,500.00 -$53,500.00 2
$294,800.00 -$63,210.00 3
$280,000.00 -$36,943.00 5
$277,420.00 -$I5,837.00 6
$2,539,036.00 $2,043,073.00 19
$112,280.00 -$12,280.00 2
$327,666.00 $72,334.00 4
$2,138,361.00 -$113,181.00 18
Percentage
of Usage
109.60%
126.04%
68.24%
138.87%
107.61%
101.19%
103.15%
124.25%
108.49%
107.07%
32.23%
0.00%
100.07%
0.00%
144.08%
109.07%
105.76%
92.74%
120.02%
139.84%
76.36%
74.59%
23.88%
105.85%
142.84%
103.12%
107.20%
115.18%
105.01%
100.54%
106.17%
101.68%
104.77%
100.46%
44.90%
68.91%
91.86%
146.88%
112.74%
103.16%
153.50%
127.29%
115.20%
106.05%
55.41%
112.28%
81.92%
105.59%
$59,402,076.00 $49,977,692.00 $9,424,384.00 526 84.13 %
ousmg
Finance Agency
400 Sibl¢7 Street · Suite 300 · Saint Paul, MN 55101-1998
651.296.7608
tdd 651.297.2361'
September 27, 2001
800.657.3769
WWW. mhf ~.$t~tte. m~. i15
Dear Partner:
As you know, there is a possibility of a state employees' strike beginning
Monday, October 1, 2001. The Minnesota Housing Finance Agency (MHFA) has
a significant number of employees in the MAPE and AFSCME bargaining units
that have authorized the strike. This is a difficult time for our Agency and our
employees. However, it does not change our mutual commitment both to public
service and to you, our partner, in providing affordable housing opportunities to
the citizens of Minnesota.
We have tried to plan and prioritize our services to the extent possible.
However, it is very difficult to anticipate the total impact or all the implications
that such a strike may have on our day-to-day operations.
I have attached a list of Critical Service Priorities that we intend to provide in the
event of a strike. A list of Temporarily Postponed Services is also enclosed.
Although our focus will be on the critical services, please be assured that
additional postponed services will be provided if we have the resources
available.
All of us at MHFA will appreciate your patience as events unfold over the next
several weeks. We will do our best to provide necessary services to you, our
valued partner, and the citizens of Minnesota.
' Assistant CommissionerMichael Haley~' ' /
Equal Opportunity Housing and Equal Opportunity Employment
CRITICAL SERVICE PRIORITIES
POTENTIAL UNION STRIKE
MHFA Minnesota Homes Division
CRITICAL SERVICES PROVIDED
Homes General Information Telephone Lines
651-296-8215
1-800-710-8871
651-296-8292 (FAX)
.Funds Information Line
651-297-3135
1-800-657-3896
Website
www.mhfa.state.mn.us
Loan reservations/commitments/purchases* Minnesota Mortgage Program (MMP)
· Community Activity Set Aside Program (CASA)
Minnesota Cities Participation Program (MCPP)
Homeownership Assistance Program (HA_F)
Entry Cost Homeownership Program (ECHO)
Great Minnesota Fix-Up Program (FUF)
Community Fix-Up Program (CFUF)
Rehabilitation Loan Program
Foreclosure Assistance Loan Program (FpAP)
Homesteps
Loan Payoff Acceptance All programs
Real EState Owned Properties (REO's)
Pre- and post- REO listing activities
Closings of sold properties
Mortgage Servicing ("business as usual" - satisfactions, subordinations, etc.)
Celink (second mortgages)
Twin City Federal (TCF)
Firstar
Temple Inland
Leader Mortgage
*Files put on Hold or currently on Hold will NOT be processed.
9/27/01
TEMPORARILY POSTPONED SERVICES
POTENTIAL UNION STRIKE
MHFA Minnesota Homes Division
(These services will be provided only if adequate staff is available.)
Hold Files -All Programs
Closeout of Revolving Loan and Disaster Relief Programs
No reimbursement for files received after September 30, 2001, deadline
New Program Participant Applications - All Programs
New Lender Participant Applications - All Programs
Loan Disbursements
Tribal Indian Housing Program
Urban Indian Housing Program (project set asides)
Organization Support Program
Habitat for Humanity Initiative (Vento) Program
Processing of Draw Requests - All Programs
Includes both initial and final draws
Super RFP Program Funds/Disbursements - All Programs
Monitoring and/or On-Site Technical Assistance - All programs
Marketing Initiatives - All Programs
Key Realtor Estate Paxtners Program
MBA Affordable Housing Directory Updates
Mailing of Brochures - All Programs
9/27/01
'OITY OF COLUMBIA HEIGHTS
590 ~-0th Avenue N.E.. Columbia Heights, MN 55421-3875 (763) 706-3600 TDD (763) 706-3692
Visit Our Web$ite at: www. ci. columbia.heights, mn. ua
Mayor:
Gary. L. Peterson
Councilmerabers:
lu[ierme Wyckoff
Mar[aine Szurek
Bruce Nawrocki
Bobby Williams
City Manager:
Walter R. Fehst
COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT DEPARTMENT
August 27, 2001
Mr. Guy D. Peterson,
Planning Analyst
Metropolitan Council
230 East 5th Street
St. Paul, MN 55101-1626
Re: Preliminary. Housing Performance Score for Columbia Heights
Dear Mr. Peterson:
Thank you for giving the city an opportunity to provide you with additional data in an effort to
raise our community's score. Below are our additional comments by criteria:
#2 - This criteria refers to the percent of total housing stock comprised of rental units
affordable to households of low-moderate incomes. About 58% of the rental housing units in
Columbia Heights are considered affordable, according to the recently adopted Comprehensive
Plan. In addition, the city owns 150 rental units of public housing, all of which are considered
affordable. As you may be aware, there are currently 22 rental townhome units under
construction in downto~vn Columbia Heights, 19 units are LI_HTC and the other 3 units are
Holman MHOP units. A 50 unit assisted living senior housing complex is also part of this same
project. There are a number of Section 8 rental units in Columbia Heights, although,
administration of this program was recently transferred bY the city to Metropolitan Council. The
city remains committed to providing life-cycle housing opportunities, as evidenced by its
participation in the Livable Communities Act program. "
#5 - This criteria refers to housing for special ne'eds people. At Immaculate Conception
Catholic Church, 4030 Jackson Street N-E, Elim Transitional Housing operates a shelter for
battered women with families. The facility can accommodate up to 3 families.
#6 - This criteria refers to fiscal tools and initiatives to assist affordable workforce or life-
cycle housing development or preservation. In addition to the tools listed in the city's initial
response, the city has used or is using the following: (1) a property tax levy for housing and
redevelopment purposes; (2) HOME funds for the construction of 3 Habitat for Humanity
affordable SF homes and 22 units of affordable rental townhomes; (3) Land write down and sale
was used in the construction of 2 other Habitat for Humanity affordable SF homes; (4)
Metropolitan Livable Communities Act funds are also being used in the construction of
aforementioned 22 unit affordable rental townhomes; and (5) the city has a Scattered Site
Housing TIF District that identified blighted and/or non-conforming homes for demolition and
clearance and development into affordable SF residential housing units.
THE CITY OF COLUMBIA HEIGHTS E)OES NOT C)ISC~[MINATE CN THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
#7 -This criteria involves initiatives regarding local regulation and development
requirements that have been adjusted, reduced, or eliminated in order to facilitate the
development or preservation of affordable housing. The city has in the 2 previous years allowed
for deviations and reductions from zoning codes to a/Iow for certain projects: (1) the city's
recently approved Zoning Ordinance now allows for mixed use opportunities that encourage
mixed concentration ofltigh density housing and commercial uses in certain designated area
outlined in the Comprehensive Plan, as long as certain criteria is met, the lengthy Public Hearing
process is eliminated, because it is now a permitted use and (2) the previously mentioned 22 unit
affordable rental town.homes was approved as a PUD, which incorporated a number of
reductions relating to setbacks, density, lot area, and height, as well as a reduction in the width of
private road that is used to access the townhomes Finally, it should be mentioned that the city
made a number of the same type of reductions for the Re~onal Transit Hub that is across the
street from the new affordable rental townhomes and provides easy access for iow moderate
income workers that use public transportation to get to their jobs.
#8 This criteria involves initiatives regarding housing preservation and rehabilitation, l.n
addition to the listed ongoing housing maintenance/preservation activities in the survey (City of
Columbia Heights Community Fix-Up Program; MHFA Home Energy Loan Program; MI--rFA
Rental Rehab Program; The Great Minnesota Fix-Up Fund; and the CDBG Housing Rehab
Loans ~nd Grants), the City should have also listed participation in the MHFA First-Time
Homebuyers Program, Accessibility Loans to the Disabled, and Rental Loan Fund providing Iow
interest financing to owners of residential rental properties to increase the energy efficiency of
their buildings. The City also has a housing maintenance code and enforcement program for
both rental housing and owner-occupied housing that is a combined effort of the Community
Development and Fire Departments.
#11 This criteria deals with the approval of the development of, or local financial
participation in, a proposed development of new affordable housing, or involvement in the
preservation and reinvestment in existing affordable housing. The following additions should
have been included in the original Livable Communities Survey: 5 new affordable, SF, owner-
occupied homes constructed by, or to be constructed by, Twin ~ities Habitat for Humanity; 22-
units of affordable rental units under construction as part of the Transition Block Project; and 50-
units of senior assisted living as part of the same Transition Block Project.
If you need any further information regarding these additions to the City's:Housing Performance
Score, please contact either Tim Johnson at 763-706-3673 or Mark Nagel at 763-706-3672.
Once again, thank you for allowing the City to amend ifs answers to the Livable Communities
Survey.
Sincerely,
Walter Fehst
Executive Director
c: Randy Schumacher, Acting Community Development Director
Tim Johnson, City Planner
Mark Nagel, Housing Assistant
H:~Vicmos200 l\Housing Performance Scorn
Housing Performance Scores - 200I
C~m~ reunite, Points
Minneapolis 98
SI. Paul 97
'_~ew HoPe 92
,Fridley 9 I
Robbin~le
Court R~ids
Anok~
Gr~mklyn P~rk ~0~
8umsville
8J~min~
~usLin~ 76
HopRins 75
Richfield 74
Eden Prairie
C~a
N~w Bh~h~on 72
Maple Grove
Oakdale 70
Minneto~
N~h SL Paul
Liale Ca.da
Goldcn V~ley 63
Wood~ 62
White ~ L~c
~ro~l~n C~ter
Pl~mou~
Mounds View 59
C~stal 59
,Co"age Om~e 57
Edi~
~laine 55
Shmcv~w 55
laver ~c Heishcs 55
Maplew~
West ~L Paul 50
Ro~mount 49
Savage 49
Lon~ L~e 48
Wa~nowfl 45
.Champlin 45
Hugo 44
St.An~?n~ 44
Men.tn Iqei~ 44
Farmin~ton 43
Commonly, Points
Lakevili~
Ossg° 43
Lauderdale 42
Prior LaXe 4
Circle Pines 41
Forest Lake Twp. 39
Falcon Heights
Mabtomedi 38
St, Paul Pa~l: 38
Shakolx:c
Victoria 37~
Forest Lak,- 36
Hilltop 35
Mayer
_White Bear l'wp. 35
Mound 34
Apple V~llcy 3.'t
Hambur~
O~k Grove
Ramse,/ 29
Norwood ¥ountI America
Wlllemie 29
Ard~n Hills
Excelsior 29
Wayzata 29
Lino Lakes 29
Baylmort 28
,Randolph 28
Or__oho 28
St. Francis 27
New]:~ort 27
Bclle Plaine
F. mpire Twp.
,Calo~ne 26
~ Elethel 2-~
LexillRlOn 25
SptinR Lake Park; 25
St.Bonifaciu.~
New Gennan~
Waeon, i~ 23
Ma~le Plain 23
Rockford 23
W_ a~..rford Twp.
Jordanq 22
Eagnn 22--
Vermillio~ 2
Day, on 20
L~ St. Croix 8ea,:h
Lore.o 1
C~e Roc.k Twp.
Community Point.~
San Francisco Twp. 18
Lakeland I
St. Lawrnflce Twp, 18
_Marshall Twp. 8
Centerville 17
F]elle Plaint Twp 17
i h'idepend~:nce 17
Medina 7
Vadnais H.ciFahts
Greenfield 16
Greenvale Twp. 16
Hancock Twp. 15
L~ndfaH
New Mu~k~
Linw~d Twp 14
New Scandia Twp. 14
Roan 14
Bethel 13m
Ham Lak:e 13
Carver I 3
Sprinii ?adc 13
Coat~ 13
Randolph Twp. 13
,$¢io~_ Twp. 3
I:lrichwood 12
JaCkSon Twp. -1~-
Mcndota
New Trier I 1
Andover I (ti
Columbus TWp l 0
Gr~nt
~lko
Lilydale ! 0
~sville
Denmark Twp 9
Lake Elmo
Louisville Twp. 9
Gem Lake 9
Doucmlas Twp. 9
Hampton Twp. 9
H. 011ywood Twp 8
eLaketown Twp,
Vermillion Twp. 8
_aaytown Twp.
lllakely Twp. 7
Corcomn
Ravenna Twp. 7
Camden Twp. 6
Chaska Twp.
yu_un~, Amcrica Txvpj 6
CommunJly
_Grey Cloud Twp.
Helena Twjs.
Sand Crcck Twp.
~Sprin~ bak;¢ Twp.
Tonka Bay
~ums Twp
~cnmn
Gr~nw~
E~eka Twp.
:Nininger Twp,
Shomw~
D~lgr~ Twp.
W~nia 'g'wp
St. M~'s Poim
C~dlt River T~p.
M~dici~
W~t~wn Tw~.
M~i~ (~ ~hc St. Cmix
Ccd~ L~e
H~ TTp
L~cla~ Shore~
May Twp.
~itlwater
W~ L~eland 'r.p.
N~ M~ct Twp.
N~h O~
pc~haven
,~innc~m
W~land
~lw~
?nc Sprin~
Min~to~ Bcach
CENTER FOR ENERGY
AND ENVIRONMENT
TO:
FROM:
SUBJECT:
DATE:
MEMORANDUM
City of Columbia ~S
Dave King, CEE
Program Update
October 12, 2001
Below is an update of the Columbia Heights Home Improvement Program totals to date:
Closed Loans:
Program Number of Loans Dollars
MHFA Community Fix-up 34 $413,819
MHFA Fix-up 26 $292,723
MHFA Home Energy 4 $6,961
MHFA Rental Rehab 6 $136,197
CEE Rental Energy Loan 5 $41,531
CDBG Loans/Grants 17 $204,689
ACORN 1 $487
TOTAL 93 $1,096,407
Of the 60 loans originated through the MHFA Fix-up Fund and Community Fix-up Fund
programs, 44 of them utilized Columbia Heights Discount Loan Program funds totaling
$30,922.71.
Currently, there are 17 loan applications in process.
If you have any questions or comments, please contact me at (612) 335-5889.
Thank you.
www.mncee.org
211 North I Street, Suite 455 · Minneapolis, Minnesota 55401 · Phone: (612) 335-5858 · Fax: (612) 335-5888
Equal Opportunity Employer