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HomeMy WebLinkAboutEDA AGN 10-16-01CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights, rnn. us ECONOMIC DEVELOPMENT AUTHORITY October 16, 2001 EDA COMMISSIONMERS Robert W. Ruettimann Patricia Jindra Marlaine Szurek Julienne Wyckoff Gary L. Peterson Bruce Nawrocki Bobby Williams The following is the Agenda for the regular meeting of the Columbia Heights Economic Development Authority (EDA) to be held at 6:30 p.m. on Tuesday, October 16, 2001, in the Parkview Villa Community Room B, 965 40th Avenue N.E., Columbia Heights, Minnesota. 1. CALL TO ORDER/ROLL CALL. The EDA does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its accommodation will be provided to allow individuals with disabilities to participate in all EDA services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the EDA Secretary at 706-3669 to make arrangements (TDD 706-2806) for deaf or hearing impaired only. o PLEDGE OF ALLEGIANCE. ADDITIONS/DELETIONS TO MEETING AGENDA. CONSENT AGENDA. (These items are considered to be routine by the EDA Board of Commissioners and will be enacted as part of the Consent Agenda by one motion.) A. Move to adopt the consent agenda items as listed below: 1) Approval of Minutes. a. Regular Meeting of September 18, 2001. 2) Financial Report and Payment of Bills. a. Financial Statement for September, 2001. b. Payment of Bills for September, 2001. MOTION: Move to approve Resolution 2001-15, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the financial statement for September, 2001 and approving payment of bills for the month of September, 2001. REPORT OF MANAGEMENT COMPANY. A. Anita Kottsick, Parkview Villa Public Housing Administrator. CITIZEN FORUM TO ADDRESS EDA ON MATTERS NOT ON AGENDA. (At this time, citizens have an opportunity to discuss with the EDA items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the EDA regarding specific agenda items at the time the item is being discussed.) RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS -NONE. PUBLIC HEARINGS- None. ITEMS FOR CONSIDERATION. A. Other Resolutions. THE CITY OF COLUMBIA HEIGHTS DOES NOt DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORtUNItY EMPLOYER 10. 11. 12. l) Approve Resolution 2001-16, a Resolution Rescinding the Redevelopment Project Housing TIF District No. 2 and it's Related Tax Increment Financing Plan- Mark Nagel. MOTION: Move to approve Resolution 2001-16, a Resolution Rescinding the Redevelopment Project Housing TIF District No. 2 and it's Related Tax Increment Financing Plan; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. B. Bid Consideration- None. Other Business. 1) Millar Elevator, Davis-Bacon Issue-Mark Nagel. MOTION: Move to authorize the payment of $6,709.90 to eligible employees of Millar Elevator Service Company to comply with Davis-Bacon requirements for the Parkview Villa Elevator Modernization Project. 2) Approve Motion Recommending City Council Approval of the Modification of TIF District Number 1- Mark Nagel. MOTION: Move to recommend City Council adopt the Modification to the Downtown Central Business District (CBD) Revitalization Plan for the CBD Redevelopment Project and the Proposed Modification of Housing Redevelopment Tax Increment Financing District No. 1 and the Modified Plans. 3) 4607 Tyler Street- Mark Nagel. MOTION: Move to authorize an update of the financial proforma, review options based on the analysis of the financial proforma for 4607 Tyler Street NE, and report to the Board at a future meeting. ADMINISTRATIVE REPORTS. A. Report of the Acting Deputy Executive Director - Randy Schumacher. 1) EDA Holiday Gathering/Dinner B. Report of the Executive Director - Walt Fehs. t. Co Committee/Other Reports. 1) Resident Council Meeting Minutes- Pat Jindra 2) Housing Update- Mark Nagel.. MEETINGS: A. The next Regular EDA meeting is scheduled for 6:30 p.m., Tuesday, November 20, 2001. ADJOURNMENT. ~Valter R. Fehst, Executive Director r \edaAgenda\ I0-16-2001 The mission of the Columbia Heights Bconomic (oevelopment Authority is to provide financial and technical assistance andresources to residentia6 commercia6 and industrial interests to promote health, safety, welfare, economic development and redevelopment. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) REGULAR MEETING MINUTES OF SEPTEMBER 18, 2001 CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development Authority (EDA) was called to order by President Ruettimann at 6:28 p.m., Tuesday, September 18, 2001, in the Parkview Villa Community Room B, 965 40~ Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Robert Ruettimann, Patricia Jindra, Marlaine Szurek, Gary Peterson, Julienne Wyckoff, Bruce Nawrocki, and Bobby Williams Commission Members Absent: Staff Present: Walt Fehst, Executive Director Randy Schumacher, Acting Community Development Director Anita Kottsick, Parkview Villa Housing Administrator Cheryl Bakken, Secretary *Ruettimann asked for a moment of silence for the families and victims of last week's terrorist attacks. CONSENT AGENDA 1) Approval of Minutes - regular meeting of August 21, 2001 Move to adopt the minutes of the August 21,2001 regular meeting as presented in writing. 2) Financial Report and Payment of Bills a. Financial Statement -August, 2001 b. Payment of Bills - August, 2001 Move to approve Resolution 2001-13, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the financial statements for August, 2001 and approving payment of bills for August, 2001. MOTION by Nawrocki, second by Williams, to approve Resolution 2001-13, a Resolution of the Columbia Heights Economic Development Authority (EDA) approving the financial statement for August, 2001 and approving payment of bills for the month of August, 2001. All ayes. Motion Carried. PRESENTATIONS - On behalf of the Columbia Heights I/F~ Nawrocki, presented Fehst with American Flags for the Award/Recognition Banquet to be held on ll~ednesday night, September 19tn. REPORT OF MANAGEMENT COMPANY Kottsick reported the number two elevator in the north building shut down the weekend of September 9th. A bad board on the circuitpanel was faulty. New boards were ordered to replace the faulty board on elevator number 2 and the board in elevator number one, which was also in need of replacement and installed on September 11th. On 9-7-2001, the fire monitor system received another surge, which disrupted the computer system for the fire pump. A technician reprogrammed the computer on September 10'~. Kottsick has 70 of the 100 recertifications ready to transmit to HUD. A survey was sent to residents for their interest in starting a floor monitoring system. Residents were surveyed regarding this issue last year and there was not enough interest at that time. Kottsick has been busy contacting prospective tenants from the waiting list to fill several apartment openings for occupancy in November. Economic Development Authority Minutes September 18, 2001 Page 2 of 6 Kottsick will be out of the office on September 19, 20, 21 at the annual MHHA meeting. Kari Wilson will be in the office to respond to residents needs. In closing, Kottsick expressed her sincere thanks to all who helped with Parkview Villa's picnic. She has received many positive comments from residents. CITIZENS FORUM Renie Suflca, Unit 104, invited the Board to Parkview Villa's Bazaar on September 29, 2001, from 10 to 1 p.m. and asked the status of the key cards for the security system. Kottsick stated that the digging for the systems wiring will be done next week, and she is looking for completion to be approximately around October 15, 2001. ITEMS FOR CONSIDERATION. Other Resolutions. Resolution 2001-14, Board Resolution approving Calculation of Performance Fundin~ System Operatin_~ Subsidy, Occupancy Percentage, Allowable Utilities, Drug Free Workplace, Direct Disbursement, and Certificate of Payments to Influence Federal Transactions for 2001 Schumacher stated that a Board Resolution is required approving the Calculation of Performance Funding System Operating Subsidy, Occupancy Percentage, Allowable Utilities, Drug Free Workplace, Direct Disbursement, and Certificate of Payments to Influence Federal Transactions to be submitted to HUD for compliance purposes. He explained what each of the HUD forms cover; 1) Calculation of Performance Funding System Operating Subsidy is the overall operating budget for Parkview Villa; 2) the Occupancy Percentage is a report asking the percentage of units occupied to verify Parkview meets the 97% requirement to receive government assistance; 3) Calculation of Allowable Utilities is to verify what utilities costs are for the facility; 4) Certification for a Drug-Free Workplace form requires staff to sign a document stating they will comply with state regulations for a Drug Free environment; 5) Direct Disbursement Payment Schedule clarifies the amount of funding we are eligible for; and 6) Certification of Payments to Influence Federal Transactions is a form designed to certify the proper management of funds received for the program. MOTION by Szurek, second by Peterson, to approve EDA Resolution 2001-14, being a resolution of the Columbia Heights Economic Development Authority confirming approval of the Calculation of Performance Funding System Operating Subsidy, Occupancy Percentage, Allowable Utilities, Drag Free Workplace, Direct Disbursement, and Certificate of Payments to Influence Federal Transactions for 2001; and furthermore, to direct the Executive Director to forward same to the U.S. Department of Housing and Urban Development. All ayes. Motion Carried. Bid Consideration. Approve Proposals for Air Conditioning, Boilers, and Surge Protectors Schumacher indicated staff reviewed the need.for air conditioning replacement, boiler reconfiguration needs, and surge protection for Partcview Villa at the last Board meeting and received authorization to obtain quotes for these capital building needs. Staff provided quotes.for all three improvements. HUD funding of contracts exceeding $2,000 requires engineering plans and specifications drawn up, a formal bidding and advertising process to be completed, and all Davis-Bacon/Prevailing Wage procedures be .followed, which are extremely costly and time consuming.for small projects. Therefore, staff is recommending the funds to be used.for the capital needs be divided between the HUD capital fund, Economic Development Authority Minutes September 18, 2001 Page 3 of 6 Parkview North and South and approving the bids from C.O. Carlson Air Conditioning for the 10 ton Air Conditioner for $5,917, Ryan Plumbing & Heating for re-piping the boilers at $4,960, and Mid-Northern Electric for the surge protectors at $3,197. Nawrocki felt a minimum of three bids should have been obtained, not two as presented. MOTION by Peterson, second by Williams, to approve the proposal from C.O. Carlson Air Conditioning for a 10 ton Air Conditioner, Ryan Plumbing & Heating for re-piping Boilers, and Mid-Northern Electric for Surge Protection, with funding as listed above from the HUD Capital Fund, Parkview Villa North and South operating budget; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. All ayes. Motion Carried. Other Business. Acquisition of 3718 Central Avenue NE. Schumacher stated that in June of 2000, the EDA Board approved the purchase of property at 3718 and 3722 Central Avenue NE with CDBG Program funds from 1998 and 1999. The owner at 3718 Central Avenue agreed on a purchase price of $ 70,000, a purchase agreement was drafted, and a waiver of relocation benefits was signed by Ms. Heidi vonHeideman, personal representative for the estate of Madeline vonHeideman. Staff is recommending the Board make recommendation to City Council for approval ora resolution authorizing the purchase of 3718 Central Avenue for $70, O00 from CDBG funds. Nawrocki asked for copies of the appraisals and Anoka County documentation that staff has obtained in order to purchase the property and asked what are we buying the two Central Avenue properties to develop. Jindra stated this was similar to the Logacz property on Van Buren Street. Nawrocki indicated that it Wash 't the same because with the Logacz property was a residential rezoning with another house to be built on it. The concern then was about the possibility of combining the Logacz lot with the one next to it on the southwest comer, which was to be torn down due to deterioration and used for some kind of development project Ruettimann indicated this is only a recommendation to City Council from the EDA to purchase the property and they will make the decision per their Comprehensive Plan as to what the property will be used for. Szurek felt that if we obtain the properties on Central, and clear the homes from the property, a developer would be very interested in that size and location of the two lots. Therefore, this will be a good investment for the City. MOTION by Jindra, second by Ruettimann, to recommend City Council authorize a resolution to purchase the property at 3718 Central Avenue for $70,000 in CDBG funds. Upon Vote: Jindra- Aye, Peterson- Aye, Nawrocki- Nay, Szurek- Aye, Williams- Aye, Wyckoff- Aye. Motion Carried. Approve Application C1998-02, CDBG Housing Rehabilitation ProGram Schumacher reported the Center for Energy and Environment (CEE) has prepared a Community Development Block Grant for housing rehabilitation at 4320 Monroe Street NE, in the amount of $10,473 to replace and install windows and frames, install condenser and line set for air conditioning, as well as make health and safety improvements to the property. This application needs Board approval and then it will be submitted to Anoka County. Economic Development Authority Minutes September 18, 2001 Page 4 of 6 Ruettimann asked if staff receives a list of grants that have been processed and what is CEE's explanation of why the loans are not processed. Schumacher stated staff receives a very generic listing on a monthly basis. Ruettimann then, requested staff meet or send a letter to CEE stating thr Board wants a monthly report of loans and grants received by address, date application was received, and the reason why they have not been processed yet. Staff will obtain this report and include it with the EDA packets starting in October, 2001. MOTION by Wyckoff, second by Szurek, to approve the CDBG Housing Rehabilitation Deferred Grant/Loan Application for Grant gC1998-02 in the amount of $10,473.00 for housing rehabilitation to Anderson Heating and Windows America, and the Center for Energy and Environment subject to meeting all program requirements; and furthermore, to direct staff to submit the loan application to Anoka County and to authorize all related expenses to be reimbursed from Fund 202-46350-4600/3050. All ayes. Motion Carried. Approve Beauty_ Salon Licensing and Agreement. Schumacher indicated that licensing of the beauty salon at Parkview Villa is required by the Department of Commerce. The EDA owns two chairs with hairdryers attached and one beauty chair that is used by Despina Hams, a beautician that comes into Parkview Villa every Thursday to provide affordable hair care services to the residents. The EDA has never charged rental fees for the use of the building space. The drafted agreement references licensing issues, cost of services, liability issues, safety, health, insurance, consultant responsibilities, and facility responsibilities, which will protect the Columbia Heights Economic Development Authorities interest in the property. This will also address any furtker audit concerns that may arise. The fee for licensing the salon is $65 for a three year period. The City Building Official inspected the salon and notified staff that in order to meet code requirements the waiting area chairs need to be removed from the Salon area, which has already been addressed. The City Attorney and the Public Housing Administrator have reviewed the agreement and recommend adoption at this time. MOTION by Peterson, second by Szurek, to Approve the Parkview Villa Beauty Salon Agreement between the City of Columbia Heights Economic Development Authority and Beautician, Despina Hams, and authorize staff to submit Licensing documentation to the Department of Commerce for said facility; and furthermore, to authorize the President and Exbcutive Director to enter into an agreement for the same. Jindra ask the residents of Parkview if they felt Hams charges for her services were reasonable or not. Theresa Bryzenski, Unit 406, stated she was a beautician years ago and felt Hams was charging residents too much. Kottsick stated that Hams charges $10 for a haircut, which is very reasonable as her beautician charges her $20. Nawrocki requested staff obtain a survey of other senior building Beauty Salon fees charged in the area. Ruettimann stated that after the inspection we may be required to put in better ventilation in the salon area as this was required for his daughters salon. AMENDED MOTION by Nawrocki, to table the original motion until next month when staff can obtain what the residents of other senior high rises in the area are being charged for beautician services to be compared to Parkview Villa's salon charges. Motion Failed for lack of a second. Economic Development Authority Minutes September 18, 2001 Page 5 of 6 Upon Vote of original Motion: Jindra- Aye, Peterson- Aye, Nawrocki- Nay, Szurek- Aye, Williams- Aye, Wyckoff- Aye. Motion Carried. ADMINISTRATIVE REPORTS. Budget Ouestions- Ruettimann requested Board members contact him with any questions pertaining to the Community Development Department Budget for 2002 and he would clarify the issues for them. Community. Development Project Status Report for the Year 2000. Schumacher touched on a few of the issues addressed in a memorandum from the former director, Ken Anderson, dated January 2, 2001 identifying projects undertaken by the Community Development Department; 1) Elevator Modernization is complete at Parkview Villa and the only issue left is the Davis Bacon wage status. The Davis Bacon paperwork was not filled out at the time the work was preformed. Staff has been working with Millar Elevator and the Elevator Advisory Group to address the issue. At this time, it is clear that the proper procedures were not followed for the project. Staff willprovide a report to the Board as soon as all of the details are compiled; 2) Transition Block Redevelopment Project- staff is monitoring the progress and processing the reimbursements per the signed agreements for the project; 3) Parking Ramps- Clark Engineering will perform the necessary physical audit of the two City owned ramps and will advise their status; 4) Administrative Reimbursement from Columbia Park Medical Clinic Project Bond- a meeting was set with John Utley regarding the reimbursement of administrative costs; 5) EDA's appointment ora Resident Council member for the year 2002- staff is pursuing the issue for publication prior to the end of the year; 6) St. Timothy's Lutheran Church- TIF District certification- staff is pursuing "decertifying" this district, along with modifications to District gl, the scattered Site Housing District, for a greater payback; 7) Blue Earth Environment- Davis Bacon benefit papers have been requested by the City attorney to the attorney for Blue Earth. When the paperwork is received the final payment of $5, 000 will be submitted for payment. EDA/HRA Transfer Schumacher stated the Kennedy and Graven memorandum enclosed in the packet lays out the proposed timetable for the transfer of EDA activities to the HRA, which will be on the City Council Agenda for Monday, September 24, 2001. Report of the Executive Director Fehst indicated staff met with Shelly Eldridge, Ehlers and Associates to discuss preparing a current TIF Status Report, which will be presented to the Board sometime in the near future. Schumacher stated that Eldridge is also working with staff on the TIF scattered site revision. Committee/Other Reports. Resident Council Minutes Jindra encouraged the Board to attend Parkview's Bazaar on Saturday, September 29, 2001. No other comments we received pertaining to the minutes of the meeting. ATTACHMENTS HOUSING UPDATE Wyckoff questioned how much we will receive, and what can we use the funding for from the Metropolitan Council Performance Score. Fehst was unclear of the exact amount and uses for the funds, and directed staff to contact Red Nelson at Met Council to obtain this information for the Board. Economic Development Authority Minutes September 18, 2001 Page 6 of 6 Other Business Williams asked when will the City know if the taxes and maximum levy will possibly be finalized for 2002. Ruettimann indicated that he has contacted Bill Elrite, Finance Director for the City on that subject and he wasn't sure when we wouM hear about adjustments to the City budgets and levy. Therefore, Ruettimann suggested using last years levies and this years maximum taxable amounts to base the percentage for proposed 2002 Budgets. Nawrocki indicated he proposed a three and one half percent increase for next years Budget. Williams asked if Ruettimann is looking for more money for development of the City. Ruettimann stated he would like to present a G.O. Bond (General Obligation Bond) issue to the City Council for major redevelopment funds on Columbia Heights. In order to have any significant impact on the Community, he felt a $15 million dollar issue would be needed. Nawrocki indicated that in the past, the City has shyed away from G.O. Bonds due to two things; O with the bonds you have to pay them back with interest which doubles the cost of the loan; and 2) the City wants to maintain a history of good credit. MEETINGS The next EDA meeting is scheduled for 6:30 p.m., Tuesday, October 16, 2001. ADJOURNMENT The meeting was adjourned by President, Ruettimann at 8:14 p.m. Respectfully submitted, Cheryl Bakken Recording Secretary H:\EDAminutes2001\9-18-2001 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: October 16 2001 AGENDA SECTION: Consent Agenda ORIGINATING EXECUTIVE NO: DEPARTMENT: EDA DIRECTOR APPROVAL ITEM: Financial Report and Payment of Bills BY: Randy Schumacher BY: DATE: October 8, 2001 BACKGROUND: The bound Financial Report for September 1, 2001 Check Listing (green sheets), and draft Resolution 2001-15 are attached for review. The enclosed Financial Report lists the Revenue Guideline (pink sheets), the Expenditure Guideline (yellow sheets), Expenditure Guideline with Detail (white sheets), and Balance Sheet (blue sheets), for each fund and department. The report covers the activity in the calendar (fiscal) year from January 1 through September 30, 2001. The Check History shows each fund with an expenditure history during the month of September, 2001. The total disbursements by fund are shown at the top of the listing. RECOMMENDATION: Staffwill be available to answer specific questions. If the report is satisfactorily complete, we recommend the Board take affirmative action to receive the Financial Report and approve the payment of bills. RECOMMENDED MOTION: Move to approve Resolution 2001-15, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the Financial Statement for September, 2001 and Payment of Bills for the month of September, 2001. EDA ACTION: H: \Consent2001~Sept. FinRep2001 EDA RESOLUTION 2001-15 RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) APPROVING THE FINANCIAL STATEMENT FOR SEPTEMBER, 2001 AND PAYMENT OF BILLS FOR THE MONTH OF SEPTEMBER, 2001. WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the month of September, 2001 and the list of bills for the month of September, 2001 are attached hereto and made a part of this resolution; and WHEREAS, the EDA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW,THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the f'mancial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Economic Development Authority. Passed this __ day of ,2001. MOTION BY: SECONDED BY: AYES: NAYS: Attest by: Robert Ruettimann, President Cheryl Bakken, Secretary H;LResolutions2001',2001 - 15 Housing Complex Parkview Villa 965 N.E. 40"' Avenue, Columbia Heights, MN 55421 DATE: OCTOBER 9, 2001 TO: 763-70i~,$80~) 763-788-3978 fax !lilt OCT 1 1 ~2~! RANDY SCHUMACHER, ACTING COMMUNITY DEV. DIRECTOR SHIRLEY BARNES, CHIEF EXECUTIVE OFFICER; CREST VIEW COMMISSIONERS; COLUMBIA HEIGHTS EDA BOARD OF DIRECTORS; CREST VIEW FROM: ANITA KOTTSlCK, HOUSING ADMINISTRATOR RE: SEPTEMBER/OCTOBER MANAGEMENT REPORT FOR PARKVIEW VILLA & 4607 TYLER PHYSICAL PLANT: Work on additional boilers has begun and is near to completion. All that is left is to add them to the management system, add a gas valve, and repair one leak that has shown up on new work. . The number 1 elevator was not working for a short period on 10/8/01. A resident was stuck in the elevator for approximately 5 minutes while it was being reset. An elevator technician was out a couple of hours later to repair a loose part on the back door leading to the shop. ADMINISTRATIVE: We have received an update to our software program to implement the changes to the 50058 forms. IS will be installing this update on 10/11/01. I will then work through my reconcilations (MTSC to PIC) and any adjustments that need to be made to the recertifications that I have completed on the old 50058 forms. Once that has been completed I will begin submissions to the new PIC Center that is now accepting data. A survey was sent out to residents to see if they were interested in starting a floor monitoring system. I shared the results at October Resident Council meeting and it was felt that there was enough interested parties to move forward with a program. I will be working with 3 resident volunteers to develop procedures to ensure that a floor-monitoring program is successful. We will bring guidelines back to Resident Council next month to discuss. OCCUPANCY: NORTH BUILDING: APT# VACANCY DATE 201 9/30/01 204 9/30/01 301 10/31/01 307 9/30/01 309 10/31/01 402 9/30/01 NAME MOVE-IN DATE Ardell Johnson Betty Finn working off waitlist Hugh Farmer working off waitlist Helen Myhre 11/1/01 internal move 11/1/01 10/30/01 Owned by the EDA of the City of Columbia Heights Equal Housing Opportunity Agency Managed by Crest View Management Services SOUTH BUILDING: APT# VACANCY DATE NAME MOVE-IN DATE '1 resident internal move, 2 residents deceased, 2 residents in need of increased services, 1 resident relocation Waiting list totals are as follows: Parkview Villa North 26 CH Residents 33 Non-residents 4607 Tyler 3 CH Residents 6 Non-residents Parkview Villa South 35 CH Residents 6Non-residents MISC: I will be out of the office on vacation October 22nd, 26th and the week of November 5th -- 9th. For informational purposes the Parkview Villa calendar is attached. o';'6'--' ~E t"N E E E Z o. Z Z Z EE w~EE ~ EE ~ EE 8~ m 8 8 8 ~'~ .- u · ~ '~ '~ e o o .~ o o8 ~8 ~8 oo .- _.- ~ ~'~ COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: October 16, 2001 AGENDA SECTION: Items for EXECUTIVE ORIGINATING Consideration, Other Resolutions DEPARTMENT: EDA DIRECTOR NO: 9-A-1 APPROVAL ITEM: Approve Resolution 2001-16, BY: Mark Nagel ~ BY: Rescinding the Redevelopment Project DATE: October 9, 2001 Housing TIF District No. 2 and the Related TIF Plan. BACKGROUND: At the meeting on August 7~h with Shelly Eldridge, Ehlers and Associates, discussing the progress of Housing Redevelopment TIF District #2, which involved the proposed construction of a 70-unit, affordable senior housing project located at approximately the intersection of 51st Avenue and Jackson Street near St. Timothy's Lutheran Church was reviewed. It was learned that even though all approvals for setting up the TIF District were obtained in October, 1997, the TIF District was never certified with Anoka County because the project was put on hold. During the past two months, Ms. Eldridge and I worked with EDA Attorney Dan Greensweig, Kennedy and Graven, to determine what, if any, procedure should be used to "decertify" this TIF District, as it did not appear that there would be any activity in the District prior to the October, 2002 deadline. The recommended procedure is for the EDA to consider approval of the attached Resolution, which rescinds the TIF District #2 and its related Plan. If approved by the EDA Board, a similar Resolution would need to be approved the Columbia Heights City Council. According to Greensweig, there is no need to notify Anoka County of the Minnesota Department of Revenue, as nothing was ever filed with one of these entities. These Resolutions rescinding TIF District #2 and the Plans should be sufficient to clarify the EDA and City's internal records and enable them to authorize another District should the project become reality in the future. RECOMMENDED MOTION: Move to waive the reading of Resolution 2001-16, there being ample copies available to the public. RECOMMENDED MOTION: Move to approve Resolution 2001-16, a Resolution Rescinding the Redevelopment Project Housing TIF District No. 2 and it's Related Tax Increment Financing Plan; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. Attachments ~hEDA ACTION: n:\TIF2001\Res.2001-16,Rescinding TIF #2 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION NO. 2001-16 RESOLUTION RESCINDING THE REDEVELOPMENT PROJECT HOUSING TAX INCREMENT FINANCING DISTRICT NO. 2 AND RELATED TAX INCREMENT FINANCING PLAN. BE IT RESOLVED By the Economic Development Authority (the "EDA") of the City of Columbia Heights, Minnesota (City") as follows: Section. 1. Back~round; Findings. 1.01. The City previously established the Central Business District Redevelopment Project and adopted a related Redevelopment Plan. The City by Resolution, dated October 27, 1997, established Tax Increment Financing District No. 2 (the "District") and adopted its related Tax Increment Financing Plan (the "Plan"). 1.02. The anticipated development within the Redevelopment Project did not occur. 1.03. A copy of the Resolution adopting the District and the Plan was not sent to the Anoka County Auditor and the District was therefore not certified by the County. 1.04. A copy of the Resolution adopting the District and its related Plan was not sent to the Minnesota Depathnent of Revenue. 1.05. It is found and determined by the Board of Commissioners of the EDA that the development foreseen by the plan is not likely to occur as set forth in the plan. Section 2. Rescission of Housing District No. 2 and its related Plan. 2.01. The Board hereby rescinds, revokes, and annuls Resolution No. 97-12, establishing the District and its related Plan. 2.02. The District is hereby dissolved and the Plan is rescinded, revoked and annulled. 2.03. Conditioned upon the approval by the City Council, Resolution No. 97-12 is hereby rescinded, revoked, and annulled. Approved by the Board of Commissioners of the Columbia Heights Economic Development Authority this __ day of ,2001. ATTEST: Robert Ruettimann, President Walter R. Fehst, Executive Director H:~Resolufions2001\ Res. EDA TIF P3 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting off October 16, 2001 AGENDA SECTION: - Items for ORIGINATING EXECUTIVE Consideration, Other Business DEPARTMENT: EDA DIRECTOR N0. 9- C- 1 APPROVAL ITEM: Millar Elevator, Davis-Bacon Issue BY: Mark Nagel ~ BY: DATE: October 1, 2001 BACKGROIIND: As noted in the City's 2000 Audit Report, completed by HLB Tautges Redpath, the EDA failed to comply with the Davis-Bacon Act on this project. This requires that all laborers who work on construction contracts in excess of $2,000 be paid not less than the prevailing wage rates. The total amount for the project was well over the $2,000, therefore, Davis-Bacon was required. The EDA has been reimbursed all of its $271,488 in CIAP funds for this project. The elevator improvements exceeded contract specifications - the average waiting time for residents prior to the modernization was about 20 seconds and, after project completion, the waiting time was reduced to an average of 8.4 seconds. In review of the specifications, contract, and the agreement with the Elevator Advisory Group did not include monitoring for Davis-Bacon compliance. The contract with Millar Elevator Service Company, as per bid specifications, did call for compliance with Davis-Bacon requirements. In the letter from Don Armborst, Millar Elevator, and confirmed by other bidders, city staff present at the Pre-bid Conference, said that Davis-Bacon requirements were not in effect for this project. Ultimately, the elevator modernization project was bid without including these additional costs. The attached preliminary worksheets provide a review of the Payroll Reports, provided by Millar Elevator. Five different Millar employees were underpaid a total of $6,709.90, according to Davis-Bacon prevailing wage schedules. This represents about 9% of the $75,128 in wages paid on this project. The EDA is fortunate that their exposure was comparatively minimal and may be expensed through the CIAP Program. These five employees must be paid back wages for their work on the project with money going directly to the employees, less the normal deductions, and both the employee and company must sign off as having received these payments. If these wages were paid according to Davis-Bacon requirements, the cost of the project would likely have been $6,709.90 higher, as all bidders would have included that amount in their bid package. Since the EDA discovered the problem and notified HUD in a timely fashion of the violation, there will be no penalties attached, such as withholding PHA Operating or CLAP funds. As you know, it would also take care of the Finding in the 2000 Financial Audit. As for who pays the back wages, there is documentation that a City employee told both the Consultant and the Contractor there would be no Davis-Bacon monitoring necessary on this project, so the EDA should pay for the cost of restitution. The bottom-line is that the EDA is responsible for compliance to all federal laws, including Davis-Bacon, according to the CIAP Agreement for this project with HUD. RECOMMENDATION: Staff recommends the Board make restitution of $6,709.90, to be requested through CIAP funds, to eligible employees of Millar Elevator Service Company. RECOMMENDED MOTION: Move to authorize the payment of $6,709.90 to eligible employees of Millar Elevator Service Company to comply with Davis-Bacon requirements for the Parkview Villa Elevator Modernization Project. Atmchmen~ "~A ACTION: ~:\Parkview Villa\Millar Elevator Davis-Bacon Issue ~/~illar Elevator Service Co. 2200 U-~vers:;,/Avenue Suite St. Paul. :.,lin,'t. esota 55114-I$18 Tel 651 Fax 65: 6::-£628 Au~st 30, 2001 Mr. Mark Nagel Columbia Heights Community Development Department 590 40th Avenue N.E. Columbia Heights, Minnesota 55421 Re: Parkview Villa North Elevator Modernization Project Dear Mr. Nagel, Enclosed with this letter you will find the Payroll Reports as you requested in your letter dated July 25, 2001. I would like to apologize for the long time in getting these reports back to you. We are submitting to you the reports which show time charge against this project starting the week of March 9, 200 thru May 16, 2001. You will notice on our reports that we paid our helper on this job helper wages because at the pre-bid meeting it was asked by all companies bidding this job did the Davis Bacon Act wage requirements comply to this project. We were told by Mr. Ken Anderson representative for the city of Columbia Heights that the Davis Bacon wage requirement's was not in place for this project and we were to bid the project as so. Mr. Ted Smith of Elevator Advisory Group was present at the meeting and he also asked about the Davis Bacon wage requirements and Mr. Anderson once again stated that the Davis Bacon Act didn't comply to this project. It was asked if a Addendum would be issued because it was mention in the General Conditions of the specifications. Mr. Anderson stated that since this was the only issue in question in our meeting that there was no need for a written addendum. We (Millar) being the low bidder were awarded the project, we had a pre-construction meeting which we discuss what documents would be needed to be submitted along with our payment reqUests. We were told to used the standard AIA payment request documents and we were never asked to supply payroll reports with our payment requests. If this job was under the Davis Bacon wage requirements and we are requested to paid the helper mechanic wages for the time on the project. Millar will need to submit a Change Order for this project to paid the back wages and administrative costs associated with the paying those back wages. If you have any questions pertaining to this letter or the attached payroll reports please feel fi'ee to contact me. Don Armborst DAVIS BACON COMPUTATIONS EMPLOYEE WAGE CALCULATION BALANCE DUE D.P. Deloye (26.745 - 19.345) x 3 = $22.20 S.E. Schultz (26.745 - 19.345) x 4 = $29.60 J.A. Dack (26.745 - 13.820) x 10.5= $135.71 P.S. Keener (26.745 - 19.990) x 2 = $13.51 " (26.745 - 19.345) x 50 = $370.00 N.E. Wenda (26.745 - 18.720) x 439 = $3,522.98 " (26.745 - 19.345) x 353.5 = $2,615.90 TOTAL WAGES DUE $6,709.90 DATE NAME HRS WORKED PAY 3-15-00 N.E. Wenda 5 $18.72 3-22-00 " 8 $18.72 4-5-00 " 24 $18.72 4-12-00 " 38 $18.72 4-12-00 P.J. Keener 2 $19.99 4-19-00 N.E. Wenda 40 $18.72 4-26-00 " 40 $18.72 5-3-00 " 39 $18.72 5-10-00 " 38 $18.72 5-24-00 " 40 $18.72 5-31-00 " 32 $18.72 6-7-00 " 32 $18.72 6-14-00 " 40 $18.72 6-21-00 " 31 $18.72 6-28-00 " 32 $18.72 7-5-00 " 24 $19.345 7-12-00 " 40 $19.345 7-19-00 " 35 $19.345 7-26-00 " 40 $19.345 8-2-00 " 40 $19.345 8-9-00 " 34 $19.345 8-16-00 " 32 $19.345 8-23-00 " 38 $19.345 8-30-00 " 28.5 $19.345 9-6-00 " 26 $19.345 9-13-00 P.J. Keener 18 $19.345 9-13-00 N.E. Wenda 16 $19.345 9-20-00 P.J. Keener 6 $19.345 9-27-00 " 19 $19.345 10-4-00 " 7 $19.345 11-1-00 S.E. Schultz 4 $19.345 ! 1-29-00 J.A. Dack 10.5 $13.82 12-20-00 D.P. Deloye 3 $19.345 H:~Parkvicw VillaU)avis Bacon Computation-Millar £1ev. 1 1 1 I 1 i-~ ! 1 I I ! Elevator Advisory Group, Inc * 289 E. 5th St., Suite LL101 * St. Paul, MN 55101 * (651) 293-0595 1) This,s. cction ?.(b) clause sh;dl bc incorporated into every subcon- tract tn connection with tile project. :) Upon a finding by Ute IHA or HUD that any pm-fy to Ufis contract is not in compliance with the section 7(b) clause, said p,'u-ty shall, at the direction of the II-IA. mice appropriate r.emedial action n[ to the contract. i ,.. asl of Members of Congress o member of or delegate to thc Congress of thc United States of mcrica shall be admitted to ,'my share or part of this contract or to ~y benefit thai may arise therefrom. 1. Inlerest of Members, Officers, or Employees and Former embers, Officers, or Employees o member, officer, or employcc of the PHA/IHA. no member of thc )verning bod. y of the locality in which tile project is situated, no ember of the governing body of the locality in which the PHA/IHA as activated, and no other public official of such locality or calities who exercises any' functions or responsibilities with re. .ecl to the project, shall, during his or her tenure, or for one year ercafter, have any interest, direct or indirect, in this contract or the 'oceeds thereof. I. Limitations on Payments made to Influence Certain Federal nancJal Transactions ) The Contractor agrees to comply with Section 1352 of title 31. United States Code which prohibits the use of Federal appropri- ated funds to pay any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, and officer or employee of Congress. or an employee ~' 'qemb'er of Congress in connection with any of the following ri Federal actions: file awarding of any Federal contract: ~ d<,mg of any Federal g~'ant; the making of any Federal loan; · : entering into of any cooperative agreement: or the modifica- tion of any Federal contract, grant, loan. or cooperative agree- meat. ) The Contractor further agrees to comply with the requirement of the Act to furnish a disclosure (OIvLB Standard Form LLL. Disclosure of Lobbying Activities) if any funds other than ' Federal appropriated funds (including profit or fee received under a covered Federal transaction) have been paid. or will be paid. to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress. an officer or employee of Congress. or an employee of a Member of Congress in connection with a Federal contract, grant, loan. or cooperative agreement. . /ndian tribes (except those chartered by Sates) and Indian organizations as defined in ~ection 4 of the Indian Self-Determi- nation and Education Assistance Act (25 U.5.C. 450B) ,are exempt from the requirements of this clause. ,. Royalties and Patents lc Conn'actor shall pay all royalties and license fees. It shall defend suits or claims for infringemen't of any patent rights ,and shall save : PHA/IHA harmless from loss on account thereof; except that the ' ' qHA sh~.ll be responsible.for all such loss when a panicul,'u- 'ocess or the product of a particul,'u' manufacturer or :ers is specified and the Contractor has no re.'uon to li~'"mat the specified design, process, or product isan infringe- mcat. tr. however. (l~c Contractor has reason to believe dJat any design, process or product specified is ,'tn infringement of a patent. thc CohO'actor shall promptly notify the Contracting Officer. Failure to give such notice shall m,'tke the Contractor responsible for resultant loss. 46. Examination and Retention of Contractor's Records (a) Thc PI'IA/1HA. ].rUD, or Comptroller General of the Urdted Statcs. or any of thcir duly authorized representatives shall, until 3 years after final payment under this contract, have access to and thc right to exanlinc .'my of Ute Contractor's directly pertinent books, documents, papers, or other records involving transac- tions related to this contract for the purpose of making audit. examination, excerpts, and tragscriptions. (b) The Contractor agrees to include in first-tier subcontracts under this contract a clause substantially the same as paragraph (al above. "Subcontract." as used in this clause, excludes purchase orders not exceeding $I0.000. (c) The periods of access and cxarnination in paragraphs (al and (b) above for records relating to (1) appeals under the Disputes clause of tkis contract. (2) litigation or settlement of claims ,'u'ising from the performance of th, is contract, or (3) costs and expenses of this contract to which the PHA/IHA. HUD, or. Comptroller General or any of their duly authorized representa- tives has t,'tken exception shall continue until disposition of such appeals, litigation, claims, or exceptions. 47. Labor Standards. Davis-Bacon and Related Acts If thc total amount of this contract exceeds 52,000. the Federal labor standards set forth in the clause below shall apply to the construction work to be performed under the contract, except if the construction work has been determined to be "Nonroutine iYLaintenance" subject to the terms of that clause of this contract. (al Minimum Wages. (Il All laborers and mechanics employed or working upon the site of the work (or. under the United States Housing Act of 1937 or under the ]-lousing Act of 19,19. in the construction or development of the project) will be paid unconditionally and not less often than once a week. and without subsequent deduction or rebate on any account (except such payroll deductions as ,are permitted by regulations issued by the Secretary of Labor under the Copeland Act (29 CFR P~t 3)). the full ,'unount of wages and bona fide fringe benefits.(or cash equivalents thereo0 due at time of payment computed at. rates not less than those contained in the wage determina- tion of th~: Secretary of Labor which is attached hereto and made a p,'u't hereoL regardless of any contractu,-fl relationship which may be alleged to exist between the Contractor and such laborers and mech,'mics. Contributions made or costs reasonably ,anticipated for bona fide fringe benefits under Section i(b)(2) of the Davis-Bacon Act on beMlfof laborers or mechanics arc considered wages paid to such laborers or mechanics, subject to the provisions of 29 CFR 5.5(a)(1 )(iv); also. regular contributions made or costs incurred for more than a weekly period (but not less often than qu,'u'terly) under plans, funds, or programs, which cover the regular weekly period, are deemed to be constructively made or incurred during such weekly period. Such laborers and mechanics shall be paid not less than the appropriate wage rate and Page 15 ot 20 lorm HUD4370 (3,'g7) ret Handbooks 74 t 7.1 & 7485.1 .iVy\ IS lJocumcnt Rctricval .,, 'r~ "' ' -~;r"~n~n~n~'wa:sact:on:rcwc~-'~' ,, ,~ ,,~- ~ ~ I GENERAL DECISION M/~990007 07/30/99 MN7 General Decision Number M/~990007 Superseded General Decision No. MN980007 State: Minnesota Construction Type: BUILDING RESIDENTIAL County(ies) : BUILDING CONSTRUCTION PROJECTS (Does not include Treatment Plants) RESIDENTIAL CONSTRUCTION PROJECTS (Consisting of single family homes and apartments up to and including 4 stories, Does not include Itasca County or Leech Lake Indian Reservation) ANOKA HENNEPIN SHERBURNE BENTON ITASCA ST LOUIS CARLTON KOOCHICHING STEARNS CARVER LAKE WASHINGTON COOK RAMSEY DAKOTA SCOTT Modification Number Publication Date 0 03/12/1999 1 04/09/1999 2 05/~4/1999 3 0s/28/~999 4 07/02/1999 5 07/30/1999 r,~.COUNTY(ies): ANOKA HENNEPIN SHERBUR/~E BENTON ITASCA ST LOUIS CARLTON KOOCHICHING STEARNS C/LqVER LAKE WASHINGTON COOK RAMSEY DAKOTA SCOTT ASBE0034A 06/01/1998 Rates Fringes ANOKA, BENTON, CARVER, DAKOTA, HENNEPIN, RANSEY, SCOTT, SHERBURNE, STEDd~NS & WASHINGTON COUNTIES: INSULATOR/ASBESTOS WORKERS (Includes application of all insulating materials, protective coverings, coatings & finishings to all types of mechanical systems) 25.52 9.05 ASBE0049B 06/01/1998 Rates Fringes CARLTON, COOK, ITASCA, KOOCHICHiNG, LAKE & ST. LOUIS COUNTIES: ASBESTOS WORKERS/INSULATORS (Includes application of all insulating materials, protective coverings, coatings & finishings to all types of mechanical systems) 26.70 4.96 ASBE0205B 05/01/1998 Rates F~nges ANOKA, BENTON, CARLTON, CARVER, COOK, DAKOTA, HENNEPIN, ITASCA, (of 23 0fi/05/1999 15:08 ADVERTISEMENT FOR BID Sealed bids for Parkview Villa Apartments, owned by the Columbia Heights Economic Development Authority, will be received by the Owner's Representative, Kenneth R. Anderson, at City Hall, 590 40th Ave. NE, Columbia Heights, MN 55421-3878, until 2:00 p.m. on Friday, September 24, 1999, then publicly opened and read aloud by the undersigned or his designated representative. The project consists of complete modernization of Two (2) traction passenger elevators: Contract documents may be picked up from the Owner of the project at the address listed above or from Elevator Consultant at address listed below. Questions concerning scope of work, schedules, or other project issues should be directed to: Mr. Ted Smith, Elevator Advisory Group, Inc. of 289 E. 5t~ St., Suite LL101 in St. Paul, Minnesota 55101 - Phone (651) 293-0595. All bidders must comply with the requirements of the prevailing wage laws and all State and local code requirements. No bid will be considered unless fully completed in the manner outlined in the Bid Instructions provided and accompanied by applicable Bid Security. A MANDATORY prebid conference and examination of the site and conditions will be made at 10:00 a.m. on Friday, September 10, 1999 at Parkview Villa Apartments, 965 40z Avenue NE in Columbia Heights, Minnesota. Bidders will meet the Consultant and Owner's Authorized Representative at the Facilities Office prior to the examination. A tour of the project site will be conducted following the conference. H:kpwAeleva~orbidad Alaska Nallve Claims Settlement Act, which Is recognized by 1he Federal Government as eligible for services from the Bureau of Indian Affairs. "'"' 9. Certification of Eligibility Under the Davis-Bacon Act (applicable tq conslructlon contracts exceeding $2,000) (a) By the submission at lhls bid, [he bidder certifies that neither il nor any person or firm who has an Interest In the bidder's firm Is a person or firm Ineligible. to be awarded contracts by the United Slales Government by' virtue of section 3(a) o! the Davis-Bacon Act or 29 CFR 5.12(a)(1). (b) No part al the contract resulting from this solicitation shall be subconlracted Io any person or firm Ineligible to be awarded conlracts by the United Slate s Government by virtu e of section 3(a) of Ih e Davis- Bacon Act or 29 CFR 5.12(a)(1). (c) The penalty for making false stalements Is prescribed In the U. S. Cdminal Code, 18 U.S.C. 1001. 10. Certification of Nonsegregated Facilities (applicable to contracts exceeding $10,000) ('a) The bidder's attention Is called to the clause entitled Equal Employment Opportunity of th e General Conditions at the Contract for Construction. (b) 'Segregaled facilities,' as used In this provision, means any walling rooms, work areas, rest rooms and wash rooms, reslaurants and other eating areas, lime clocks, locker rooms and olher storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportallon, and housing facilities provided 1or employees, that are segregated by expllcit directive or are In fact segregated on Ihe basis of race, color, religion, or national origin because at habil, local custom, or otherwise. /,,..,-/c) By the submlss'lon at this bid, the bidder certifies that It does not .nd will not maintain or provide for Ils employees any segregated facilIties at any of Its establishments, and that It does not and will not permit Ils employees lo perform their services at any Iocallon under ils control where segregated facilities are maintained. The bidder agrees that a breach of this certification Is a violation of the Equal Employmenl Opportunity clause In the contract. (d) The bidder fLIcther agrees that (except where It has obtained ~dentlcal certificallons from proposed subcontractors for specific time periods) prior to entering Into subcontract s which exceed $I0,000 and are not exempt from the requirements of the Equal Employment Opportunity clause, it will-- (I) Obtain identical certifications from the proposed subcon- tractors; (2) Relaln the certlllcallons In Its files; and (3) Forward the following notice to the proposed subcontractors (except If the proposed subcontractors have submitted identical certifications for specific time periods): Notice to Prospective Subconlractors of Requirement Certlflcations of Nonsegregated Facilities A Certification o! Nonsegregated Facilities must be submilled bef lhe award of a subcontract exceeding $10,000 which is hal exer tram the provisions of the Equal Employme.nt Oppmlunily claus~ theprlme contract. The certification maybe submitted either tar e~ subconlract or for all subcontracls during a period (i.e.. quarto semiannually, or annually). Note: The penalty for making false statements In bids Is prescrit In 18 U.S.C. 1001. 11. Clean Air and Water Certlflcatlon (applicable Ia contra exceeding $100,000) The bidder certifies that: (a) Any facility to be used In Ihe pedormance of this conlracl [ ' [~ls not listed on the Envlronmenlal Protection Agency Lisl atlng Facilities: (b) The bidder will Immediately notify Ihe PHA/IHA Contract Officer, before award, of the receipt of any communication/rom Admlnlslralor, or a designee, at the Envtronmenlal Prelect Agency, Indicating that any laclllty that Ihe bidder proposes to use the pedormance of the contract Is under consideration to be listed the EPA List of Violating Facilities; and, (c) The bidder will Include a certification substantially the same Ibis certification. Including this paragraph (c), In every nonexer subcontract. 12. Previous Parllclpatlon Certificate (applicable construction and equipment contracts exceeding $~50,000} (a) The bidder shall complele and submil with his/her bid the Fo HUD-2530, 'Previous Parlicipatlon Certl/Icale.' If the success bidder does not submit Ihe certlflcale with his/her bid, he/she mt submit It within three (3) working days of bid opening. Failure to subr the.certificate by that date may render the bid nonresponsive. I conlract award will be made without a properly execuled certific--- (b) A fully executed 'Previous Participation Certificate' [ ] Is, ~ Is not Included with the bid. 13. Bidder's Signature The bidder hereby certifies that Ihe Information conlalned In the ce~llflcatlons and representations Is accurate, complele, and curre~ ('Typ~l ~ Prlnle<l Name) (Coml:~n¥ Name) Page 3 of 3 fl:m'n HUD-~369- COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: October 16, 2001 AGENDA SECTION: Items for ORIGINATING EXECUTIVE Consideration, Other Business DEPARTMENT: EDA DIRECTOR NO: 9-C-2 APPROVAL ITEM: Approval Motion Recommending BY: Mark Nagel ~ BY: City Council Approval of the Modification of DATE: October 10, 2001 TIF District Number 1 BACKGROUND: On May 27, 1997, the Columbia Heights City Council approved a scattered site redevelopment TIF District to facilitate redevelopment of substandard single-family homes throughout the City in order to improve the City's housing stock, increase property values, and prevent the spread of blight. Tax increments from the 56 properties listed in the District were to be used to finance land acquisition, demolition, relocation, and related development costs. During a meeting August 7t~ with Shelly Eldridge, Ehlers and Associates, reviewing progress in TIF District 1 and 2, it was determined that the City needs to show activity and any modifications need to be completed on each of the 56 parcelsin the District by September 8, 2002, or they will be dropped from the District. This would reduce the potential TIF revenue generated for the above purposes. All projected funds generated by the District need to be obligated by that date. Based on discussions with the Consultant and further analysis of Housing Redevelopment TIF District No. 1, the following steps can be taken: 1) add 15 parcels to the District on which work is expected to take place prior to September 8, 2001 to increase the revenue stream; 2) Ehlers and Associates will complete a projection of funds that could be expended, then recovered over the remaining 21 years of the District based on the new TIF laws; 3) expend the projected funds for the purposes listed above within the District prior to the September 8, 2002 deadline; and 4) any City funds that have been spent in the past 4 years on the 56 parcels, such as 4401 Quincy Street NE, can be reimbursed by the District and spent on other housing activities within the District. A copy of the Resolution Calling for the Public Hearing to be held on December 17, 2001 at 7 p.m. is attached for your information. RECOMMENDATION: Staff recommends City Council authorize the Modification of TIF District Number 1. RECOMMENDED MOTION: Move to recommend City Council adopt the Modification to the Downtown Central Business District (CBD) Revitalization Plan for the CBD Redevelopment Project and the Proposed Modification of Housing Redevelopment Tax Increment Financing District No. 1 and the Modified Plans. Attachments EDA ACTION: h:\TIF\ Recommendation Mod. TIF #1 RESOLUTION NO. 2001-59 BEING A RESOLUTION CALLING FOR A PUBLIC HEARING BY THE CITY COUNCIL ON THE PROPOSED ADOPTION OF A MODIFICATION TO THE DOWNTOWN CENTRAL BUSINESS DISTRICT (CBD) REVITALIZATION PLAN FOR THE CBD REDEVELOPMENT PROJECT AND THE PROPOSED MODIFICATION OF HOUSING REDEVELOPMENT TAX INCREMENT FINANCING DISTRICT NO. 1 THEREIN AND THE ADOPTION OF THE MODIFIED PLANS THEREFORE. BE IT RESOLVED by the City Council (the "Council") for the City of Columbia Heights, Minnesota (the "City"), as follows: Section 1. Public Hearing. This Council shall meet on December 17, at approximately 7:00 P.M., to hold a public heating on the proposed adoption of a Modification to the Downtown Central Business District (CBD) Revitalization Plan for the CBD Redevelopment Project, the proposed adoption of a Modification to Housing Redevelopment Tax Increment Financing District No. 1, (a redevelopment district), and the proposed adoption of the Modified Plan therefor, all pursuant to and in accordance with Minnesota Statutes, Sections 469.174 through 469.179, inclusive, as amended, in an effort to encourage the development and redevelopment of certain designated areas within the City; and Section 2. Notice of Public Heating, Filing of the Modified Plans. City staff is authorized and directed to work with Ehlers and Associates, Inc., to prepare the Modification to the Downtown CBD Revitalization Plan for the CBD Redevelopment Project and the Modification to the Tax Increment Financing Plan for Modification to Housing Redevelopment Tax Increment Financing District No. 1, and to forward documents to the appropriate taxing jurisdictions including Anoka County and Independent School District No. 13. The Community Development Staff is authorized and directed to cause notice of the heating, together with an appropriate map as required by law, to be published at least once in the official newspaper of the City not later than 10, nor more than 30, days prior to December 17, and to place a copy of the Modified Plans on file in the Deputy Clerk's office at City Hall and to make such copy available for inspection by the public. Passed this __ day of October, 2001 Offered by: Second by: Roll Call: Mayor Gary L. Peterson Patricia Muscovitz, Deputy City Clerk H:\Resolutions200B2001.59 TIF #1 SCHEDULE OF EVENTS COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY AND THE CITY OF COLUMBIA HEIGHTS FOR THE MODIFICATION OF THE DOWNTOWN CENTRAL BUSINESS DISTRICT (CBD) REVITALIZATION PLAN FOR THE CBD REDEVELOPMENT PROJECT AND THE MODIFICATION OF THE TAX INCREMENT FINANCING PLAN FOR HOUSING REDEVELOPMENT TAX INCREMENT FINANCING DISTRICT NO. 1 (a redevelopment district) As of October 9, 2001 October 8, 2001 City Council calls for public heating on the modification to the Downtown CBD Revitalization Plan for the CBD Redevelopment Project and the modification to the Tax Increment Financing Plan for Housing Redevelopment Tax Increment Financing District No. 1. October 10, 2001 Project information, property identification numbers, and maps sent to Ehlers and Associates for drat~ing documentation. October 26, 2001 Project information submitted to the County Board for review of county road impacts (at least 45 days prior to public hearing). October 30, 2001 Letter received by County Commissioner giving notice of potential redevelopment tax increment financing district (at least 30 days prior to publication of public hearing notice). November 9,2001 Fiscal/economic implications received by School District and County Board (at least 30 days prior to public hearing). November 20, 2001 EDA/HRA approves the Modified Plans. November 20, 2001 Ehlers confreres with the City whether building permits have been issued on the property to be included in the TIF District. November 29, 2001 Date of publication of hearing notice and map (at least 10 days but not more than 30 days prior to hearing). [Focus News publication deadline Friday, November 23, 2001] December 4, 2001 Planning Commission fmds Modified Plans to be in compliance with City's comprehensive plan. December 17, 2001 City Council holds public hearing on the modification to the Downtown CBD Revitalization Plan for the CBD Redevelopment Project and the modification to the Tax Increment Financing Plan for Housing Redevelopment Tax Increment Financing District No. 1, and passes resolution approving the Modified Plans. [Council packet information sent by December 3, 2001J January 31, 2002Ehlers certifies Modified Plans with county and state. *The TIF Plan was forwarded to the County 45 days prior to the public hearing. The County Board, by law, has 45 days to review the plan to determine if any county roads will be impacted by the development. Please be aware that the County Board could claim that tax increment should be used for county roads, even after the public hearing. 0EHLERS ASSOCIATES INC H:\Tl~Schedule2 TIF Scattered Site COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: October 16, 2001 AGENDA SECTION: Items for ORIGINATING EXECUTIVE Consideration, Other Business DEPARTMENT: EDA DIRECTOR NO: 9-C-3 APPROVAL ITEM: 4607 Tyler Street N.E. BY: Mark Nagel BY: DATE: October 11, 2001 BACKGROUND: The 4-plex at 4607 Tyler Street NE was purchased by the HRA/City on February 24, 1995, for $79,000. The building was subsequently rehabbed at a total cost of $86,395, using $40,000 from a HUD HOME Program Grant, $36,395 of CDBG Housing Rehab Funds, and $10,000 of liRA Reserve Funds. Since that time the HRA has had a policy of exclusively renting to persons 55 and over and the units have generally been 95% occupied. However, the financial proforma has not been reviewed since 1995, so it seems time to revisit the assumptions to see if Net Operating Income on these units is keeping pace with projections (copy attached). For example, the proforma shows an annual rent increase of 3% to cover rising expenses, but the rents have not been raised since the building was purchased. Some of the expenses, such as electric, sewer and water, have also been going up faster than the amounts in the proforma. Perhaps the main concern with the proforma is that the Total Development Cost (TDC) turned out to be $165,395, instead of the $124,000 upon which the proforma is based. I would like to update the financial proforma on which the purchase of this property was based 7 years ago to see if ownership remains fiscally viable, as well as discuss whether or not continuing ownership of the 4-plex remains good policy by the HRA. RECOMMENDATION: Staff recommends the Board authorize an update of the financial proforma, review options based on the analysis of the financial proforma for 4607 Tyler Street NE, and report to the Board at a future meeting. RECOMMENDED MOTION: Move to authorize an update of the financial proforma, review options based on the analysis of the financial proforma for 4607 Tyler Street NE, and report to the Board at a future meeting. Attachments DA ACTION: I H:\consent Form2001\4607Tyler possible sale of COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: October 16, 2001 AGENDA SECTION: Administrative Reports ORIGINATING EXECUTIVE NO: /0-'-/~ -~'- DEPARTMENT: EDA DIRECTOR APPROVAL ITEM: EDA Holiday Gathering/Dinner BY: Randy Schumacher BY: DATE: October 8, 2001 BACKGROUND: It is the Holiday time of year again! I would like to discuss options with you at the EDA meeting to determine when and where you would like to meet for our annual holiday celebration. Attached please find calendar sheets for December, 2001. This will allow us to discuss possible meeting dates. Please have in mind any unique ideas you may want to share, This is always a pleasant social evening to share with Commission members and spouses to acknowledge their community service. Attachments EDA ACTION: h:\consent2001~EDA Holiday Gathering-Dinner 2 9 16 23 3O mot l 3 7P.M.City Council/Budget 7pm Traffic Commission 10 17 7 P.M. Council Meeting 24 Christmas Eve 31 ~e 4 No P & Z Mtg. Library Mtg. ll 18 5:30 p.m. EDA Dinner ? 7p.m. P&Z Dinner 25 Christmas Day Wed 5 12 19 26 6 13 2O 7p.m. Telecom muni-cations 7pm Charter & Human Services 27 Park & Recreation? Fri 7 14 21 Sat 1 8 15 22 28 29 ,,--, RESDENT COUNCIL MEETING MINUTES OF OCTOBER 8, 2001 The meeting was called to order at 7:00 p.m. with 63 residents in attendance. Pledge of Allegiance was said. The President announced that the HRA was seeking a resident from Parkview Villa to sit on the HRA Board and that anyone interested in this position should contact the office for an application. Management Report by Anita Kottsick. · The Bazaar was a huge success and everyone who participated was thanked for a job well done. · Update on Card entry system- completion now not hopeful for October per Chief Johnson today. Printer was broken down slowing the processing of the cards. · Update on monitoring residents- most everyone agreed to the program. Anita called for 3 residents to help coordinate a method for checking on each other. · Plumbers were out and four of the boilers were repaired, bringing the total of eight boilers functioning at this time. · Diane Hogan, Anoka County Health Nurse, will set up some programs for seniors at high rise of which Anita will set up class times. The Treasurer and Secretary's reports were given. Entertainment Committee reported that the October 1 lth outing is a trip to Wisconsin, November 14th is a Potluck Dinner and this Halloween they will be bringing cider and cookie donations to Putnam and North Star Schools. The December 8th, 2001 Christmas Dinner is free to all residents. They have not decided on a menu yet, but, stated that dinner will be at 5:30 pm. Old Business- Bazaar went well. New Business- Nominating Committee for new board members will meet. Meeting Adjourned at 8:00 p.m. Respectfully Submitted, Pat Jindra EDA Representative HOUSING UPDATE OCTOBER, 2001 By: Mark Nagel Housing Coordinator o As you know, the Warricks have pre-paid their Sheffield Home Improvement Loan at a 5% discount. The $1,881.89 check has been cashed and the proceeds will be deposited into the Business Revolving Loan Fund, as soon as City Council approves setting up an account for the BRLF. Also, a Satisfaction of Mortgage needs to be filed at Anoka County on behalf of the Wardcks. This is the last of the HRA's outstanding Home Improvement loans. See attached letter. The closing with Habitat for Humanity for the lot at 3913 Polk Street NE was completed on Wednesday morning, September 26th. After the completion of the 2 Habitat for Humanity homes on 7th Street by the end of September, these same crews will begin construction of the new single-family house at 3913 Polk Street NE in early October. The closing for 4401 Quincy Street NE will be scheduled prior to the completion of the lot split process. The latest housing rehab statistics from the Center for Energy and Environment are attached for your information. They show that 90 loans have been closed for a total of $1,067,507 for the EDA's 7 different home improvement loan programs, as of the end of August. All of the city's allocation for housing rehab in the 1999 CDBG Program has been used and $85,167.95 remains in the 2000 CDBG allocation for housing rehab. With the completion of the Public Hearing and approval of the Annual PHA Plan by the HRA, it has been sent to HUD for its approval. No word yet on any changes that need to be made to the Plan. As you can see fi:om the attached information, the MHFA First Time Homebuyers Program is winding down - the end date is October 25th. I will be getting the final numbers for Columbia Heights soon after, but I plan to ask the EDA Board whether or not they would like to have their own allocation specifically for the City of Columbia Heights. I would probably apply for $1,000,000 and work with local lenders. The RFP form will be available on line in November with final applications due by January 15, 2002. As you know, State of Minnesota AFSCME and MAPE employees went on strike, as of October 1st. This will have an effect on many 0fthe EDA's housing programs, including First Time Homebuyers Program and a number of the housing rehab programs that are funded through MI-IFA. This will, apparently, not effect loans and mortgages currently in process, but no new loans and mortgages will be started. No word on whether or not program deadlines will be extended as a result of the strike. More information is contained in the attached letter from MHFA Assistant Commissioner Michael Haley. Good news! With the help of City Planner Tim Johnson, I wrote a letter under EDA Executive Director Wait Fehst's signature to try and raise the City's Preliminary Housing Performance Score of 60 points (copy attached). As a result of the additional information, the City jumped from 60 points - tied for 25th in the metro area - to 81 points - 1 lth place overall in the metro area out of 182 cities and townships. This will help the City should it apply for funding under the myriad of Metropolitan Council grant programs, because under their "Regional Blueprint", they must "give priority for regionai infrastructure investments or expenditures of public dollars to communities that have implemented plans to provide their share of the region's low- and- moderate incomes and life-cycle housing opportunities." This Fall, the Housing Performance Scores will be used specifically in the evaluation of TEA 21, Livable Communities Demonstration Account Grants, and Tax Base Revitalization Account applications. These points will positively affect the City's ranking in any of these programs should the City decide to apply for funds. More information on these programs is attached. At their October 8th meeting, the Columbia Heights City Council held the first reading of the first reading of an Ordinance to purchase the VonHeidemann property at 3718 Central Avenue. Assuming approvai of the Ordinance on October 22nd and subsequent publication on Friday, October 26th, we would be ready to close on the property shortly after Thanksgiving. Kevin Riba, Regionai Program Manager for Community Reinvestment Fund, and ! are working out the final details on the purchase of the Chartraw and Neilsen Home Mortgage Loans by the Community Reinvestment Fund (CRF). The closing procedure will be for the EDA to provide CRF a current balance as of the date the documents are executed. At that time, a final price for the loans will be established, along with accrued interest due. The funds will then be wired to the City's account. I will then send another letter to the Chartraw and Neilsen informing them that their loans have been sold to CRF. CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E.. Columbia Heights. MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights, mn.u$ HRA COMMISSIONERS Martaine Szurek Jutienne Wyckoff Gary L. Peter$on Bobby Williams Bruce Nawrocki HOUSING & REDEVELOPMENT AUT~O~TY (HRA) September 25, 2001 John S. and Mary C. Warrick 4636 Fillmore Street NE Columbia Heights, MN 55421 Dear Mr. and Mrs. Warrick: Thank you for coming in on Friday, September 15th to pre-pay the remainder of your $5,000 home improvement loan from the Columbia Heights Housing and Redevelopment Authority. I am pleased to inform you that on Tuesday, September 18th, the Columbia Heights Housing and Redevelopment Authority met and unanimously approved the acceptance of your check for $1,811.89 for full payment of the remainder of the Home Improvement Loan. Please consider this letter your notice that the loan from the HRA has been paid in full. Once again, I would like to thank both of you for paying this loan from the I-IRA early, as it will save the I-IRA administrative time and expense. If you have any further questions, then please do not hesitate to contact me at 763-706-3672. Sincerely, Mark Nagel, Housing Coordinator C: Walt Fehst, Executive Director Randy Schumacher, Acting Community Development Director H:\Loans200 l\Warrick Payoff Ltr THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EI~UAL OPPORTUNITY EMPLOYER JOHN OR MARY WARRICK 4636 FILLMORE ST.. NE 8 316 ~:O~OOOO ~ ~1 ~ ~& 5~O SD ~&5 ~,' ~ 09/18/01 15:36 FAX 612 335 2650 CENTER FOR ENERGY & ENVI ~002/002 C£NTI~R L=Oi~ ENB'RGY ANO E:NVIRONM~NT TO: FROM: SUBJECT: DATE: ORANDUM City of Columb~j~hts ill September 17, 2001 III t Below is an update of thc Columbia Heights Home Improvement Program totals to date: Closed Program Number of Loans Dollars MHFA Cnmm~mlty Fix-up 3 3 $410,519 MHFA Fix-up 26 $292,723 MHFA Home F-~gy 4 $6,961 MI-IFA R_e_n_tai R~hab 6 $136,197 CEE R~n~ En_e~gy Loan 5 $41,531~ CDBG Lo~n~Cwants 15 $179,089 ACORN I $487 TOTAL 90' $1,067,507 Of the 59 loans originated through the MI-IFA Fix-up Fund and Community Fix-up Fund programs, 43 of them utilized Columbia Heights Discount Loan Program funds totaling $30,922.71. Curr~mtly, there ar~ 14 loan applications in process. If you have any questions or comments, please contact mc at (612) 335-5889. ww~.mncee, org 211 North 1 Street, Suite 455 · MinneepolM,, Minnelotl S5401 · Phone: (612) 335-5858 · Fix: (612) 335-6888 Minnesota Homes Division MCPP HOUSiN~ FINANcE AGENCY 21, 2001 As of September 20, 2001, $9,424,384 remained of the original $59,402,076 released April 25th to fund the Minnesota City Participation Program (MCPP). As of the date of this mailing, the following cities have exhausted their allocation: Albert Lea McLeod County Alexandria Moorhead Bamesville Mordson County Becker County Mower County Beltrami county North Mankato Blue Earth County Olmsted County Breckenridge Ottertail County Chippewa County Owatonna Chisago County Sauk Centre Crow Wing County Sauk Rapids Dilworth Sherbume County Dodge County St. James Duluth St. Peter Glyndon Stevens County G rant County Swift County Kandiyohi County Wells Lake City Wdght County Mahnomen County Note: cancellation of current reservations may provide resources to replenish the allocations. To check the overall MCPP balance call: Approximately one month remains until the individual city/county allocations collapse into the general pool. Lenders access the general pool for consumers in MCPP communities on a first come, first served basis. If funds remain in the 2001 MCPP, the general pool will be available beginning October 25, 2001. 5.95% MHFA staff anticipates placing the 2002 MCPP RFP (application) on the website in November. You will receive a postcard reminding you to print out and send in the RFP by January 15% Last legislative session, the application dates for the program changed from February 1"-15r" to January 1"-15"'. Questions? CallKimberly Stuart 651-296-9959 800-710-8871 651-297-3135 (Metro) 800-657-3896(Greater MN) 400 Sibley Street, Suite 300, St. Paul, Minnesota 55101 (651) 296-8215 Fax- (651) 296-8292 'FrY (651) 297-2361 Equal Opportunity Housing and Equal Opportunity Employment Allocation Name Albert Lea Alexandria Anoka County Bamesville Becker County Beltrami County Blue Earth County Breckenridg¢ Chippewa County Chisago County Clearwater County Cromwell Crow Wing County Darwin Dilworth Dodge County Duluth Fillmore County Glyndon Grant County Hennepin County Houston County Hubbard County Kandiyohi County Lake City Mahnomen County McLeod County Moorhead Morrison County Mower County North Mankato Olrnstead County Ottertail County Owatonna Pipestone County Ramsey County Rice County Sauk Centre Sauk Rapids Sherbume County St. James St. Peter Stevens County Swift County Washington County Wells Winona Wright County Allocation Amount $413,508.00 · $248,575.00 $6,870,095.00 $100,000.00 $687,042.00 $891,569.00 $1,000,000.00 $100,000.00 $303,434.00 $969,943.00 $193 615.00 S100.000.00 $1,215 814.oo $100000.00 $100 000.00 $403 841.oo $1,953 936.00 $250 000.00 $100 000.00 $142,235.oo $16,8oi,638.oo. $396,297.00 $967,659.00 $1oo,ooo.00 $119,187.oo $815,895.00 $785,626.00 $732,654.00 $867,091.oo $273,257.00 $2,802,062.00 $1,273,354.oo $498,318.oo $238,627.00 $5,329,296.00 $1,266,34o.oo $10o,oo0.00 $229,721.00 $1,317,928.oo $1oo,ooo.00 $231,59o.00 $243,057.00 $261,583.00 $4,582,109.0o $10o,000.0o $2,025,180.00 MCPP Usage Report 9/20/01 Commited # of Amount Funds Available Loans $453,209.00 -$39,701.00 8 $313,300.00 -$64,725.00 4 $4,688,358.00 $2,181,737.00 36 $138,870.00 -$38,870.00 3 $739,331.00 -$52,289.00 11 $902,170.00 -$10,601.00 14 $1,031,524.00 -$31,524.00 13 $124,250.00 -$24,250.00 3 $329,184.00 -$25,750.00 6 $1,038,502.00 -$68,559.00 10 $62,400.00 $131,215.00 1 $100,000.00 $1,216,608.00 -$794.00 15 $100,000.00 $144,081.00 -$44,081.00 2 $440,461.00 -$36,620.00 6 $2,066,497.00 -$112,561.00 27 $231,858.00 $18,142.00 3 $120,020.00 -$20,020.00 1 $198,900.00 -$56,665.00 4 $12,829,294.00 $3,972,344.00 103 $298,361.00 $101,639.00 4 $94,650.00 $301,647.00 2 $1,024,274.00 -$56,6!5.00 15 $142,840.00 -$42,840.00 2 $122,910.00 -$3,723.00 3 $874,671.00 -$58,776.00 10 $904,886.00 -$119,260.00 13 $769,394.00 -$36,740.00 11 $871,785.00 -$4,694.00 14 $290,121.00 -$16,864.00 3 $2,849,050.00 -$46,988.00 28 $1,334,112.00 -$60,758.00 24 $500,631.00 -$2,313.00 5 $107,135.00 $131,492.00 2 $3,672,296.00 $1,657,000.00 31 $1,163,231.00 $103,109.00 '12 $146,875.00 : -$46,875.00 2 $258,986.00 -$29,265.00 3 $1,359,604.00 -$41,676.00 13 $153,500.00 -$53,500.00 2 $294,800.00 -$63,210.00 3 $280,000.00 -$36,943.00 5 $277,420.00 -$I5,837.00 6 $2,539,036.00 $2,043,073.00 19 $112,280.00 -$12,280.00 2 $327,666.00 $72,334.00 4 $2,138,361.00 -$113,181.00 18 Percentage of Usage 109.60% 126.04% 68.24% 138.87% 107.61% 101.19% 103.15% 124.25% 108.49% 107.07% 32.23% 0.00% 100.07% 0.00% 144.08% 109.07% 105.76% 92.74% 120.02% 139.84% 76.36% 74.59% 23.88% 105.85% 142.84% 103.12% 107.20% 115.18% 105.01% 100.54% 106.17% 101.68% 104.77% 100.46% 44.90% 68.91% 91.86% 146.88% 112.74% 103.16% 153.50% 127.29% 115.20% 106.05% 55.41% 112.28% 81.92% 105.59% $59,402,076.00 $49,977,692.00 $9,424,384.00 526 84.13 % ousmg Finance Agency 400 Sibl¢7 Street · Suite 300 · Saint Paul, MN 55101-1998 651.296.7608 tdd 651.297.2361' September 27, 2001 800.657.3769 WWW. mhf ~.$t~tte. m~. i15 Dear Partner: As you know, there is a possibility of a state employees' strike beginning Monday, October 1, 2001. The Minnesota Housing Finance Agency (MHFA) has a significant number of employees in the MAPE and AFSCME bargaining units that have authorized the strike. This is a difficult time for our Agency and our employees. However, it does not change our mutual commitment both to public service and to you, our partner, in providing affordable housing opportunities to the citizens of Minnesota. We have tried to plan and prioritize our services to the extent possible. However, it is very difficult to anticipate the total impact or all the implications that such a strike may have on our day-to-day operations. I have attached a list of Critical Service Priorities that we intend to provide in the event of a strike. A list of Temporarily Postponed Services is also enclosed. Although our focus will be on the critical services, please be assured that additional postponed services will be provided if we have the resources available. All of us at MHFA will appreciate your patience as events unfold over the next several weeks. We will do our best to provide necessary services to you, our valued partner, and the citizens of Minnesota. ' Assistant CommissionerMichael Haley~' ' / Equal Opportunity Housing and Equal Opportunity Employment CRITICAL SERVICE PRIORITIES POTENTIAL UNION STRIKE MHFA Minnesota Homes Division CRITICAL SERVICES PROVIDED Homes General Information Telephone Lines 651-296-8215 1-800-710-8871 651-296-8292 (FAX) .Funds Information Line 651-297-3135 1-800-657-3896 Website www.mhfa.state.mn.us Loan reservations/commitments/purchases* Minnesota Mortgage Program (MMP) · Community Activity Set Aside Program (CASA) Minnesota Cities Participation Program (MCPP) Homeownership Assistance Program (HA_F) Entry Cost Homeownership Program (ECHO) Great Minnesota Fix-Up Program (FUF) Community Fix-Up Program (CFUF) Rehabilitation Loan Program Foreclosure Assistance Loan Program (FpAP) Homesteps Loan Payoff Acceptance All programs Real EState Owned Properties (REO's) Pre- and post- REO listing activities Closings of sold properties Mortgage Servicing ("business as usual" - satisfactions, subordinations, etc.) Celink (second mortgages) Twin City Federal (TCF) Firstar Temple Inland Leader Mortgage *Files put on Hold or currently on Hold will NOT be processed. 9/27/01 TEMPORARILY POSTPONED SERVICES POTENTIAL UNION STRIKE MHFA Minnesota Homes Division (These services will be provided only if adequate staff is available.) Hold Files -All Programs Closeout of Revolving Loan and Disaster Relief Programs No reimbursement for files received after September 30, 2001, deadline New Program Participant Applications - All Programs New Lender Participant Applications - All Programs Loan Disbursements Tribal Indian Housing Program Urban Indian Housing Program (project set asides) Organization Support Program Habitat for Humanity Initiative (Vento) Program Processing of Draw Requests - All Programs Includes both initial and final draws Super RFP Program Funds/Disbursements - All Programs Monitoring and/or On-Site Technical Assistance - All programs Marketing Initiatives - All Programs Key Realtor Estate Paxtners Program MBA Affordable Housing Directory Updates Mailing of Brochures - All Programs 9/27/01 'OITY OF COLUMBIA HEIGHTS 590 ~-0th Avenue N.E.. Columbia Heights, MN 55421-3875 (763) 706-3600 TDD (763) 706-3692 Visit Our Web$ite at: www. ci. columbia.heights, mn. ua Mayor: Gary. L. Peterson Councilmerabers: lu[ierme Wyckoff Mar[aine Szurek Bruce Nawrocki Bobby Williams City Manager: Walter R. Fehst COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT DEPARTMENT August 27, 2001 Mr. Guy D. Peterson, Planning Analyst Metropolitan Council 230 East 5th Street St. Paul, MN 55101-1626 Re: Preliminary. Housing Performance Score for Columbia Heights Dear Mr. Peterson: Thank you for giving the city an opportunity to provide you with additional data in an effort to raise our community's score. Below are our additional comments by criteria: #2 - This criteria refers to the percent of total housing stock comprised of rental units affordable to households of low-moderate incomes. About 58% of the rental housing units in Columbia Heights are considered affordable, according to the recently adopted Comprehensive Plan. In addition, the city owns 150 rental units of public housing, all of which are considered affordable. As you may be aware, there are currently 22 rental townhome units under construction in downto~vn Columbia Heights, 19 units are LI_HTC and the other 3 units are Holman MHOP units. A 50 unit assisted living senior housing complex is also part of this same project. There are a number of Section 8 rental units in Columbia Heights, although, administration of this program was recently transferred bY the city to Metropolitan Council. The city remains committed to providing life-cycle housing opportunities, as evidenced by its participation in the Livable Communities Act program. " #5 - This criteria refers to housing for special ne'eds people. At Immaculate Conception Catholic Church, 4030 Jackson Street N-E, Elim Transitional Housing operates a shelter for battered women with families. The facility can accommodate up to 3 families. #6 - This criteria refers to fiscal tools and initiatives to assist affordable workforce or life- cycle housing development or preservation. In addition to the tools listed in the city's initial response, the city has used or is using the following: (1) a property tax levy for housing and redevelopment purposes; (2) HOME funds for the construction of 3 Habitat for Humanity affordable SF homes and 22 units of affordable rental townhomes; (3) Land write down and sale was used in the construction of 2 other Habitat for Humanity affordable SF homes; (4) Metropolitan Livable Communities Act funds are also being used in the construction of aforementioned 22 unit affordable rental townhomes; and (5) the city has a Scattered Site Housing TIF District that identified blighted and/or non-conforming homes for demolition and clearance and development into affordable SF residential housing units. THE CITY OF COLUMBIA HEIGHTS E)OES NOT C)ISC~[MINATE CN THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER #7 -This criteria involves initiatives regarding local regulation and development requirements that have been adjusted, reduced, or eliminated in order to facilitate the development or preservation of affordable housing. The city has in the 2 previous years allowed for deviations and reductions from zoning codes to a/Iow for certain projects: (1) the city's recently approved Zoning Ordinance now allows for mixed use opportunities that encourage mixed concentration ofltigh density housing and commercial uses in certain designated area outlined in the Comprehensive Plan, as long as certain criteria is met, the lengthy Public Hearing process is eliminated, because it is now a permitted use and (2) the previously mentioned 22 unit affordable rental town.homes was approved as a PUD, which incorporated a number of reductions relating to setbacks, density, lot area, and height, as well as a reduction in the width of private road that is used to access the townhomes Finally, it should be mentioned that the city made a number of the same type of reductions for the Re~onal Transit Hub that is across the street from the new affordable rental townhomes and provides easy access for iow moderate income workers that use public transportation to get to their jobs. #8 This criteria involves initiatives regarding housing preservation and rehabilitation, l.n addition to the listed ongoing housing maintenance/preservation activities in the survey (City of Columbia Heights Community Fix-Up Program; MHFA Home Energy Loan Program; MI--rFA Rental Rehab Program; The Great Minnesota Fix-Up Fund; and the CDBG Housing Rehab Loans ~nd Grants), the City should have also listed participation in the MHFA First-Time Homebuyers Program, Accessibility Loans to the Disabled, and Rental Loan Fund providing Iow interest financing to owners of residential rental properties to increase the energy efficiency of their buildings. The City also has a housing maintenance code and enforcement program for both rental housing and owner-occupied housing that is a combined effort of the Community Development and Fire Departments. #11 This criteria deals with the approval of the development of, or local financial participation in, a proposed development of new affordable housing, or involvement in the preservation and reinvestment in existing affordable housing. The following additions should have been included in the original Livable Communities Survey: 5 new affordable, SF, owner- occupied homes constructed by, or to be constructed by, Twin ~ities Habitat for Humanity; 22- units of affordable rental units under construction as part of the Transition Block Project; and 50- units of senior assisted living as part of the same Transition Block Project. If you need any further information regarding these additions to the City's:Housing Performance Score, please contact either Tim Johnson at 763-706-3673 or Mark Nagel at 763-706-3672. Once again, thank you for allowing the City to amend ifs answers to the Livable Communities Survey. Sincerely, Walter Fehst Executive Director c: Randy Schumacher, Acting Community Development Director Tim Johnson, City Planner Mark Nagel, Housing Assistant H:~Vicmos200 l\Housing Performance Scorn Housing Performance Scores - 200I C~m~ reunite, Points Minneapolis 98 SI. Paul 97 '_~ew HoPe 92 ,Fridley 9 I Robbin~le Court R~ids Anok~ Gr~mklyn P~rk ~0~ 8umsville 8J~min~ ~usLin~ 76 HopRins 75 Richfield 74 Eden Prairie C~a N~w Bh~h~on 72 Maple Grove Oakdale 70 Minneto~ N~h SL Paul Liale Ca.da Goldcn V~ley 63 Wood~ 62 White ~ L~c ~ro~l~n C~ter Pl~mou~ Mounds View 59 C~stal 59 ,Co"age Om~e 57 Edi~ ~laine 55 Shmcv~w 55 laver ~c Heishcs 55 Maplew~ West ~L Paul 50 Ro~mount 49 Savage 49 Lon~ L~e 48 Wa~nowfl 45 .Champlin 45 Hugo 44 St.An~?n~ 44 Men.tn Iqei~ 44 Farmin~ton 43 Commonly, Points Lakevili~ Ossg° 43 Lauderdale 42 Prior LaXe 4 Circle Pines 41 Forest Lake Twp. 39 Falcon Heights Mabtomedi 38 St, Paul Pa~l: 38 Shakolx:c Victoria 37~ Forest Lak,- 36 Hilltop 35 Mayer _White Bear l'wp. 35 Mound 34 Apple V~llcy 3.'t Hambur~ O~k Grove Ramse,/ 29 Norwood ¥ountI America Wlllemie 29 Ard~n Hills Excelsior 29 Wayzata 29 Lino Lakes 29 Baylmort 28 ,Randolph 28 Or__oho 28 St. Francis 27 New]:~ort 27 Bclle Plaine F. mpire Twp. ,Calo~ne 26 ~ Elethel 2-~ LexillRlOn 25 SptinR Lake Park; 25 St.Bonifaciu.~ New Gennan~ Waeon, i~ 23 Ma~le Plain 23 Rockford 23 W_ a~..rford Twp. Jordanq 22 Eagnn 22-- Vermillio~ 2 Day, on 20 L~ St. Croix 8ea,:h Lore.o 1 C~e Roc.k Twp. Community Point.~ San Francisco Twp. 18 Lakeland I St. Lawrnflce Twp, 18 _Marshall Twp. 8 Centerville 17 F]elle Plaint Twp 17 i h'idepend~:nce 17 Medina 7 Vadnais H.ciFahts Greenfield 16 Greenvale Twp. 16 Hancock Twp. 15 L~ndfaH New Mu~k~ Linw~d Twp 14 New Scandia Twp. 14 Roan 14 Bethel 13m Ham Lak:e 13 Carver I 3 Sprinii ?adc 13 Coat~ 13 Randolph Twp. 13 ,$¢io~_ Twp. 3 I:lrichwood 12 JaCkSon Twp. -1~- Mcndota New Trier I 1 Andover I (ti Columbus TWp l 0 Gr~nt ~lko Lilydale ! 0 ~sville Denmark Twp 9 Lake Elmo Louisville Twp. 9 Gem Lake 9 Doucmlas Twp. 9 Hampton Twp. 9 H. 011ywood Twp 8 eLaketown Twp, Vermillion Twp. 8 _aaytown Twp. lllakely Twp. 7 Corcomn Ravenna Twp. 7 Camden Twp. 6 Chaska Twp. yu_un~, Amcrica Txvpj 6 CommunJly _Grey Cloud Twp. Helena Twjs. Sand Crcck Twp. ~Sprin~ bak;¢ Twp. Tonka Bay ~ums Twp ~cnmn Gr~nw~ E~eka Twp. :Nininger Twp, Shomw~ D~lgr~ Twp. W~nia 'g'wp St. M~'s Poim C~dlt River T~p. M~dici~ W~t~wn Tw~. M~i~ (~ ~hc St. Cmix Ccd~ L~e H~ TTp L~cla~ Shore~ May Twp. ~itlwater W~ L~eland 'r.p. N~ M~ct Twp. N~h O~ pc~haven ,~innc~m W~land ~lw~ ?nc Sprin~ Min~to~ Bcach CENTER FOR ENERGY AND ENVIRONMENT TO: FROM: SUBJECT: DATE: MEMORANDUM City of Columbia ~S Dave King, CEE Program Update October 12, 2001 Below is an update of the Columbia Heights Home Improvement Program totals to date: Closed Loans: Program Number of Loans Dollars MHFA Community Fix-up 34 $413,819 MHFA Fix-up 26 $292,723 MHFA Home Energy 4 $6,961 MHFA Rental Rehab 6 $136,197 CEE Rental Energy Loan 5 $41,531 CDBG Loans/Grants 17 $204,689 ACORN 1 $487 TOTAL 93 $1,096,407 Of the 60 loans originated through the MHFA Fix-up Fund and Community Fix-up Fund programs, 44 of them utilized Columbia Heights Discount Loan Program funds totaling $30,922.71. Currently, there are 17 loan applications in process. If you have any questions or comments, please contact me at (612) 335-5889. Thank you. www.mncee.org 211 North I Street, Suite 455 · Minneapolis, Minnesota 55401 · Phone: (612) 335-5858 · Fax: (612) 335-5888 Equal Opportunity Employer