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Home My WebLink AboutEDA AGN 03-20-01CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights, mn. us EDA COMMISSIONMERS Robert W. Ruettimann Patricia Jindra Marlaine Szurek Julienne Wyckoff Gary L. Peterson Bruce Naw~ocki Bobby Williams ECONOMIC DEVELOPMENT AUTHORITY March 20, 2001 The following is the agenda for the regular meeting of the Columbia Heights Economic Development Authority (EDA) to be held after the 6p.m. HRA meetin~ or at 6:30p. m. on Tuesday, March 20, 2001, in the Parkview Villa Community Room B, 965 40 Avenue N.E., Columbia Heights, Minnesota. The EDA does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its accommodation will be provided to allow individuals with disabilities to participate in all EDA services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the EDA Secretary at 706-3669 to make arrangements (TDD 706-2806) for deaf or hearing impaired only. CALL TO ORDER/ROLL CALL. PLEDGE OF ALLEGIANCE. ADDITIONS/DELETIONS TO MEETING AGENDA. CONSENT AGENDA. (These items are considered to be routine by the EDA Board of Commissioners and will be enacted as part of the Consent Agenda by one motion.) A. Move to adopt the consent agenda items as listed below: 1) Approval of Minutes. a. Regular Meeting of February 20, 2001. 2) Financial Report and Payment of Bills. a. Financial Statement for February, 2001. b. Payment of Bills for February, 2001. MOTION: Move to approve Resolution 2001-03, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the financial statement for February, 2001 and approving payment of bills for the month of February, 2001. REPORT OF MANAGEMENT COMPANY. A. Anita Kottsick, Parkview Villa Public Housing Administrator. CITIZEN FORUM TO ADDRESS EDA ON MATTERS NOT ON AGENDA. (At this time, citizens have an opportunity to discuss with the EDA items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the EDA regarding specific agenda items at the time the item is being discussed.) RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS - NONE. PUBLIC HEARINGS - NONE. ITEMS FOR CONSIDERATION. ~ Other Resolutions.. _ E CITY OF r~OLUMBIA HEIGHTS L}OES INIOT UtSCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER 1) Approve Resolution 2001-04, Public Housing Assessment System (PHAS) Management Operations Certification- Randy Schumacher. MOTION: Move to approve EDA Resolution 2001-04, Being a Resolution of the Columbia Heights Economic Development Authority continuing approval of the Public Housing Assessment Systems (PHAS) Management Operations Certification; and furthermore, to direct the Executive Director to forward same to the U.S. Department of Housing and Urban Development. 10. B. Bid Consideration. Other Business. 1) Review EDA and Community Development Annual Report- Randy Schumacher ADMINISTRATIVE REPORTS. Ao Bo Presidents Report -Robert Ruettimann. 1) Status Report on Remodeling at Parkview Villa. 2) Lead Base Paint Assessment at Parkview Villa. Report of the Acting Deputy Executive Director - Randy Schumacher. 1) Parking Ramp Report on Physical Audit -S.P. Vedi 2) Update Capital Improvement Plan for Parkview Villa C. Report of the Executive Director - Walt Fehst. D. Committee/Other Reports. Eo Attachments. 1) Resident Council Minutes of February 12, 2001. (Submitted for informational purposes only, report was given at February meeting.) 11. MEETINGS: 12. A. The next Regular EDA meeting is scheduled for 6:30 p.m., Tuesday, April 17, 2001. ADJOURNMENT. Walter IL Fehst, Executive Director H:\edaAgenda2001~3-20-2001 The mission of the Columbia 9feights Bconomic Development Authority is to provide financialand technicalassistance andresources to residentia~ cornmercia~ and industrial interests to promote health, safety, welfare, economic development and redevelopment. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) REGULAR MEETING MINUTES OF FEBRUARY 20, 2001 CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development Authority CEDA) was called to order by President Ruettimann at 6:37 p.m., Tuesday, February 20, 2001, in Conference Room 1, City Hall, 590 40~ Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Commission Members Absent: Staff Present: Robert Ruettimann, Patricia Jindra, Marlaine Szurek, Gary Peterson, Julienne Wyckoff, Bruce Nawrocki, and Bobby Williams Walt Fehst, Executive Director Randy Schumacher, Community Development Assistant Anita Kottsick, Parkview Villa Housing Administrator Shirley Barnes, CEO, Crest View Corporation OATH OF OFFICE Walt Fehst, Executive Director, swore in Marlaine Szurek as Commissioner. CONSENT AGENDA (These items are considered to be routine by the EDA Board of Commissioners and will be enacted as part of the Consent Agenda by one motion). A. Adopt the consent agenda items as listed below. 1) Approval of Minutes- regular meeting of January 16, 2001 Move to adopt the minutes of the January 16, 2001 regular meeting as presented in writing. 2) Financial Report and Payment of Bills a. Financial Statement- January, 2001 b. Payment of Bills- January, 2001 Move to approve Resolution 2001-02, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the financial statements for January, 2001 and approving payment of bills for January, 2001. MOTION by Peterson, seconded by Szurek, to adopt the consent agenda items as listed with the amendment to the election of officers motion to read "for a unanimous vote" instead of"for a white ballot vote". All ayes. MOTION CARRIED. REPORT OF Tm*~ MANAGEMENT COMPANY- Anita Kottsick, Parkview Villa Housing Administrator. Kottsick reported an accident in the parking garage where a resident ran into the garage door and wall. The residents insurance company replaced the garage door and a fire extinguisher cabinet that was damaged from the accident. New faucet and shut offvalves were installed in apartments 306 and 511. During the installation of these fixtures, the water was shut down for about one and a half hours. All of the new telephone system issues have been resolved from last month. The buildings smoke detectors and fn'e extinguishers will be tested sometime near the end of February. The boiler was inspected and passed as of today. Economic Development Authority Meeting Minutes February 20, 2001 Page 2 of 5 On Saturday, February 17, 2001, Parkview Villa experienced a security issue. Between the hours of one and five a.m. someone broke into a unit on the fourth floor. Nothing was taken from the unit and the Police Department responded very quickly. In closing, Kottsick stated that she would be attending the Public Housing Manager Course on February 6-21 partial days, and will be in the office at different hours during that period. She will also be using her pager so that she can be easily contacted if a situation arises. Shirley Barnes, CEO, Crest View Corporation, commented that there was also a break in at the Crest View office. She wanted it noted that the Police Department responded within 10 minutes of being called. Barnes reported on a five million dollar SOS package recently put out by local legislators that would help Senior Citizens in many ways. She recommended Commissioners look at this package. CITIZEN FORUM TO ADDRESS EDA ON MATTERS NOT ON THE AGENDA- None. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS- None. PUBLIC HEARINGS- None. ITEMS FOR CONSIDERATION A. Other Resolutions - None. B. Bid Considerations 1) Approve Contract for Lawn Treatment Services for Parkview Villa- Randy Schumacher Schumacher presented the two bids staff received for the lawn treatment at Parkview Villa North/South, and 4607 Tyler Street properties. Bids were received from TruGreen ChemLawn and Green Stuff. By using TruGreen ChemLawn again this year, we would save $24.00 and the one time start up fee. Therefore, staff recommended the Board except the low bid from TruGreen ChemLawn. Wyckoff asked what the chemical safety factor is from the companies bidding, and why isn't the City providing this service as long as we own the property. Ruettimann stated that his understanding is that all lawn chemicals are required to have water in them. Also he stated that if the City provided this service, the EDA would have to pay Public Works a higher amount than the private contractor is bidding. Peterson stated that they do not apply crab grass and dandelion killer. MOTION by Williams, seconded by Szurek, to award the contract to TruGreen ChemLawn to provide lawn treatment services based upon their low, qualified, responsible bid with funds to be appropriated from 203-46330-4000 in the amount of $256.88; 213-46340-4000 in the amount of $126.52; and 235- 46360-4000 in the amount of $170.40; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. All ayes. MOTION CARRIED. C. Other Business 1) Results of Parkview Villa Residents Satisfaction Survey- Randy Schumacher Staff received a good response from the Parkview Villa residents. Staff distributed 150 surveys, of which 82 were returned. Four major areas were addressed in the survey; Community Life, Emergencies, Administration, and Maintenance and Housekeeping. From these four areas the following results were received; Community Life - out of 81 responding, 79 Agreed or Agreed Strongly that they are very content with their surroundings, Emergencies -77 out of 79 Agreed or Agreed Strongly that they understand the emergency procedures and feel that it has been handled properly by staff, Administration- Economic Development Authority Meeting Minutes February 20, 2001 Page 3 of 5 75 out of 79 Agreed or Agreed Strongly that staff has been performing their duties to satisfy residents needs, and from the Maintenance and Housekeeping section- 80 out of 81 Agreed or Agreed Strongly that the building and grounds are being taken care of properly. We received some very good comments and staff will sit down with management to go over some of the key factors to improve on. Overall, the results of the survey were good, and staff would like to recommend that the EDA enter into an additional yearly contract with Crest View Management. Wyckoff asked if there was a problem with the heating system in the Tyler Street units. Kottsick explained a problem with one of the lower level units being very drafty. She will discuss the problem with maintenance and Schumacher to try to resolve this problem. It was a unanimous decision by all Commissioners to renew the contract for one more year. Ruettimann thanked staff for getting the survey together, distributing it, and compiling the results in a short amount of time. OTHER BUSINESS Ruettimann explained that the handicapped accessibility information sheet, included in the meeting packet, is to clarify the question of how many handicapped units are required at Parkview Villa. The HI. rD requirement is 5%. Nawrocki questioned why it would be six units when the actual figure would be 5.05%. Cher Bakken had asked this of Debbie Kravik, HUD, who stated that any amount over the 5% would be rounded up to the next percent. Therefore, a total of six units need to be handicapped. Ruettimann suggested the EDA consider having the HRA take over, Parkview Villa North and South (after we have finalized all of the Section 8 transfer papers). He stated there are two reasons why this should be done; 1) It is something that is ongoing, and established in Columbia Heights, and 2) It would allow the EDA board to move ahead in developing and improving the City with broader visions. The I-IRA would consist of the City Council, plus one Parkview Villa North resident member, and the EDA would be comprised of the existing members. This will be discussed at a later date. Ruettimann also expressed concern that the Community Development Department has some very good people working in it and they are trying very hard to clean up old issues. He would like the City to not rush into hiring anyone else for that department until staff can get caught up and actually see what staffing requirements are necessary. ADMINISTRATIVE RgPORTS A) Report of the Deputy Executive Director. 1) Update Status on Renewal of the Columbia Park Medical Group Parking Ramp Agreement. Schumacher and the Community Development staffhavc bccn working with thc administrator from Columbia Park Medical Group in regards to renewing thc Parking Agreement Contract that expired in July of 2000. There arc some issues that still need to be taken into consideration before the contract is renewed: 1) the Columbia Park Medical Group is looking for the EDA to pay more than the 19% of thc expenses they are currently paying; 2) the parking ramp is 15 years old, therefore, wc should consider building Capitol Improvement Funds to cover expenses for future repairs. A maintenance engineer should do an evaluation of the structure; 3) who is actually using the parking ramp; Columbia Heights downtown workers, people going to the doctors office, or people from the Transit Hub, and 4) what account number thc funds are being budgeted to for 2001. Economic Development Authority Meeting Minutes February 20, 2001 Page 4 of 5 Ruettimann has asked Police Chief, Tom Johnson to monitor the parking ramp as to how many cars are parked there each day without a parking permit, and how many spaces are used during the night hours for downtown restaurants and businesses. Johnson will report this information back to Schumacher. Nawrocki questioned if the City is still issuing permits to park in the ramp. Bakken stated that there are five parking lots on Central Avenue that the Community Development office staff issues permits for and the Columbia Park Medical Group parking ramp is one of them. The permits do not expire. Schumacher stated that Transit Hub users are not to use any of these parking lots to park in. Peterson stated that P.S. Vedi was the architect for the parking ramp and staff could contact him in regards to the structure and any maintenance that it may need in the next few years. The League of Minnesota Cities and Jen Koope were also suggested as contact people on the parking ramp. Schumacher will ask Mel Collova, the Building Inspector and Kevin Hansen, the Public Works Director for their evaluation of the ramp also. 2) Update Status of Parkview Villa Security System Fehst has been working with the representative fi.om Trans-Alarm, Inc. on the Security System and finalizing the following issues of concern: 250 security cards, at no cost, put into writing on the contract, the possibility of issuing one card to each resident and allowing up 3 extra cards per family at a charge of $25.00 (to be returned when they return the card) for emergencies, and residents still need to buzz people in to the building fi.om their apartment, rather than having to come down to let them in. Schumacher and Kottsick have discussed items to be clarified, like allowing time for the residents to understand the system before it is actually installed, education of the residents on how the card is actually mn through the system, a backup emergency system, and certain doors with key locks would need to be changed over. Kottsick offered a draft copy of a Policy and Procedure that could be used to help clarify the rules of using this system. The biggest concern Kottsick had was that the seniors need to be educated about the system before it is installed. Staff will continue to work on these issues before the system is installed. 3) Status Report on Remodeling of Units 105 and 106 at Parkview Villa Schumacher stated bids have been received to convert two units to handicap accessible. He recommended not accepting these bids as two of the bids were for labor only and one is for materials and labor. Schumacher suggested re-bidding the work. Kottsick stated that unit 106 is currently vacant. The resident in unit #105 is willing to move into unit 106 temporarily, while her unit is being remodeled. Kottsick asked for clarification if she should rent the other apartment scheduled for renovation. Ruettimann stated that she should hold off until both units have been remodeled. After much discussion, it was determined that staff is to obtain a copy of the requirements for handicap accessible units and submit that with the request for bids. MOTION by Peterson, seconded by Williams, to reject the current bids because they contain improper specifications. All ayes. MOTION CARRIED. MOTION by Peterson, seconded by Williams, to authorize the President and Acting Deputy Executive Director to proceed with obtaining bids to remodel units 105 and 106 up to the ADA Code and not to Economic Development Authority Meeting Minutes February 20, 2001 Page 5 of 5 exceed $8,000 per unit with uniform specifications on the bids. All ayes. MOTION CARRIED. B) Report of the Executive Director- None. c) Committee/Other Reports Resident Council Meeting - Jindra attended the meeting on February 12, 2001, and reported that there were 80 people in attendance. The residents were very concerned with the security system; the use of the cards, how many they would get, and how to use them. Jindra stated that Kottsick did a very good job of addressing the residents concerns and relieving their fears. Other Reports Nawrocki recently attended a meeting in Shoreview for their City Council and Economic Development Authority. The Chair Bill Farrow, talked about an Economic Development Association of Minnesota where he obtained some information that he passed out to the board members, for informational purposes. MEETINGS The next EDA meeting is scheduled for 6:30 p.m., Tuesday, March 20, 2001 in Community Room B at Parkview Villa. ADJOURNMENT MOTION by Wyckoff, seconded by Jindra, to adjourn thc meeting at 8:09 p.m. All ayes. MOTION CARRIED. Respectfully submitted, Cheryl Bakken Recording Secretary H:\EDAminutes2001\2-20-2001 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: March 20, 2001 AGENDA SECTION: Consent Agenda ORIGINATING EXECUTIVE NO: DEPARTMENT: EDA DIRECTOR APPROVAL ITEM: Financial Report and Payment of Bills BY: Randy Schumacher BY: DATE: March 9, 2001 BACKGROUND: The bound Financial Report for February 1, 2001 Check Listing (green sheets), and draft Resolution 2001-03 are attached for review. The enclosed Financial Report lists the Revenue Guideline (pink sheets), the Expenditure Guideline (yellow sheets), Expenditure Guideline with Detail (white sheets), and Balance Sheet (blue sheets), for each fund and department. The report covers the activity in the calendar (fiscal) year fi.om January 1 through February 28, 2001. The Check History shows each fund with an expenditure history during the month of February, 2001. The total disbursements by fund are shown at the top of the listing. RECOMMENDATION: Staffwill be available to answer specific questions. If the report is satisfactorily complete, we recommend the Board take affirmative action to receive the Financial Report and approve the payment of bills. RECOMMENDED MOTION: Move to approve Resolution 2001-03, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the Financial Statement for February, 2001 and Payment of Bills for the month of February, 2001. EDA ACTION: H::Consent Feb. FJnRep EDA RESOLUTION 2001-03 RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) APPROVING THE FINANCIAL STATEMENT FOR FEBRUARY, 2001 AND PAYMENT OF BILLS FOR THE MONTH OF FEBRUARY, 2001. WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and ifcon'ect, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the month of February, 2001 and the list of bills for the month of February, 2001 are attached hereto and made a part of this resolution; and WHEREAS, the EDA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW,THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper fimds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Economic Development Authority. Passed this __ day of ,2001. MOTION BY: SECONDED BY: AYES: NAYS: Robert Ruettimann, President Attest by: Cheryl Bakken, Secretary H;\ResolutionsX2001-03 Parkview Villa Housing Complex 965 N.E. 40th Avenue, Columbia Heights, MN 55421 9 2001 j (612) 788-6055 'Fax (612) 782-0857 DATE: MARCH 9, 2000 TO: RANDY SCHUMACHER, ASSISTANT COMMUNITY DEr DIRECTOR SHIRLEY BARNES, CHIEF EXECUTIVE OFFICER; CREST VIEW COMMISSIONERS; COLUMBIA HEIGHTS EDA BOARD OF DIRECTORS; CREST VIEW FROM: ANITA KOTTSICK, HOUSING ADMINISTRATOR RE: FEB/MARCH MANAGEMENT REPORT FOR PARKVIEW VILLA & 4607 TYLER PHYSICAL PLANT: The circulation pump went down in the North building the morning of 3/7/01 therefore the building was not receiving heat. Heat was restored to the building by 11:00 a.m. The problem was caused by the starter not functioning properly. The starter was replaced on 3/7/01. OCCUPANCY: NORTH BUILDING: APT # VACANCY DATE 102 Feb. 28 106 Dec. 31 506 March 31 803 Feb. 22 NAME MOVE-IN DATE John Norris April 1 remodel to handicap accessible working off list Perry Milek April 1 SOUTH BUILDING: APT# VACANCY DATE 421 Feb. 16 NAME working off list MOVE-IN DATE Owned by the EDA of the City of Columbia Heights Managed by Crest View Management Services Equal Housing Opportunity Agency Waiting list totals are as follows: Parkview Villa North 23 CH Residents 43 Non-residents 4607 Tyler 5 CH Residents 8 Non-residents Parkview Villa South 37 CH Residents 24Non-residents MISC: For informational purposes the Parkview Villa' calendar is attached. Anita will be on vacation March 30. c~e ~; ~.z ~1 I~ mo o COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: March 20, 2001 AGENDA SECTION: - Items for ORIGINATING EXECUTIVE Consideration- Other Resolutions DEPARTMENT: EDA DIRECTOR NO: 9-A-1 APPROVAL ITEM: Approve Resolution 2001-04, Public BY: Randy Schumacher BY: Housing Assessment System (PHAS) DATE: March 9, 2001 Management Operations Certification BACKGROUND: A Board Resolution is required on an annual basis, which approves the certification for the Public Housing Assessment System (PHAS) Management Operations Certification. Attached is EDA Resolution 2001-04. The PHAS certification form was completed by staff, and will be electronically submitted after Board approval. RECOMMENDED MOTION: Move to approve EDA Resolution 2001-04, Being a Resolution of the Columbia Heights Economic Development Authority confirming approval of the Public Housing Assessment Systems (PHAS) Management Operations Certification; and furthermore, to direct the Executive Director to forward same to the U.S. Department of Housing and Urban Development. Attachments EDA ACTION: h:\~-~sent Form2001\Approve of P~AS Resolution and Report EDA RESOLUTION 2001-04 RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) CONFIRMING APPROVAL OF THE PUBLIC HOUSING ASSESSMENT SYSTEM (PHAS) MANAGEMENT OPERATIONS CERTIFICATION. WHEREAS, The Department of the Housing and Urban Development has requested that Public Housing Agencies submit a Certification in regard to a Public Housing Management Assessment Program; and WHEREAS, such Certification also requires the formal approval of the Board of Commissioners; NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that the attached JUD form 50072, Public Housing Assessment System (PHAS), Management Operations is hereby approved. ADOPTED this MOTION BY: SECONDED BY: AYES: NAYS: __ day of ,2001. Attest by: Robert Ruettimann, President HSResolutions2001 ~200144 Walter R. Fehst, Executive Director Pub,c Ho.s AsSeSsmen system pHAS) Management Operations u.s. musing and Urban Development Real Estate Assessment Center OMB No. 2535-0106 (exp. 8/31/2001) ~ A PHAZAME's eleclmdc res~-~ Io lis certacallofl mus~ be the PHNAME'$ aclual data; e.g., palm' Io ac/adjeslmems Io ~e ~ Rotmd pefl:eelages to tm Pt. LA,/AMEName For FY ~ncing / SubndssionDme Projec~ mine(s) i AME The maMgemem flmcdor, s ~ lhe foloM~ sub. Tndi~lor (s) have been assumed by an RMC, and ~e RMC cenEcadon wit be compleled and suW Io HUD (enler sub.bdicalor Sub. Indicator 11: Vacant Unit Turnaround Time V12400 Total number d lurnamund da~s. ~,/ V12500 Total number of vacancy days exempted for Capital Fund. V12600 Total number of vacancy days exempted for other reasons. _ V12700 Total number of vacant unks turned around and lease in effect in the PHA's immediate past _7 '12800 Average number of calendar days units were in down dme. ¥12900 Average number of calendar days units were in make read7 dme. //./ ¥13000 Average number of calendar days units were in lease up time. V13100 Average unit turnaround days. [READ ONLY] CFIO000 Sub. Indicator #2: Capital Fund IDo you have any open Capital Fund programs (e.g., CLAP, CGP, Hope VI, LBPRA, VRP) (Y/N)? Open = any program that does not have a pre-audit end date or that received a pre. aucr~, end date during the fiscal year being, assessed. Component 11 and t2 (please ci'cle yes or no) Component t1: Unexpended Funds Over Three Federal F~cal Years (FFYs) Old ~F10050 Total funds authorized over 3 FFYs old that do rax h~ve a pre-audit end date or that received a pre-audit end date during, the fiscal year being assessed. CF10100 Total funds expended over 3 FFYs old that do not have a pre-audit end date or that received a pre-audit end date during the fiscal year being, assessed. $ CF10200 Unexpended funds to be recaptured. $ CF10300 Unexpended funds approved by HUD over 3 FFYs old. $ CF10400 Up,expended funds with time extensions due to reasons outside of PHA control. $ CF10500 AdjUsted total unexpended funds. $ [READ ONLY] Component ~2: Timeliness of Fund Oblkl, ation I CFl1100 I Total funds authorized for gants older than 2 FFYs old. L~F11200 I Total funds obligated over 2 FFYs old. Previous edidons are obsolete Page 1 d S form HUD.50072 (4/2000) ref. Handbook 74~.5 Pu~c Housing Assessment u.s. oe~m"em.~.f ~k~u,r,g oMe No. 253S-0~0~ System (PHAS) Management ,,d Urn, Oev~opme,t (e=p. en~/2em) CFl1300 Unobigated funds approved b7 HUo over 2 FFYs old. $ CFl1400 Unoblova~ ~ ~ ~ ~~ m ~ ~ of ~~ $ ~ CF 11500 A~iusted Iotal unobi(~ated funds. $ [READ O N LY] CFl1700 administmkm (include A.133 Audit).... : .... (mm/dd/ww) CFl1800 The number of ~ related to cone'act adminlaaadon. - CFl1900 The number of findin(Js related lo cona'act admirdstmtkm that have been conected by the PHA. CF12000 The number of ~ relaled Io cmWact administration Itult the PHA is in the process of cmTect~. co.w.--: · The ~te of the'last HUDIAmly Crops of Engineers on-site bspection and/or audk related to the qua~ of ~'g. ( 'L.~'~cl CF12200 physical work. - (mm/dd/y,/~/) CF12300 The number of r. xrmgs related to the qual~ d ph]tsical wodc CF12400 Tho number of rmd'm~ related to the qual'~f d physical wod~ that have been conected b~ the pHA. CF12500 The number of trading related to the quar~ of physical wod~ that the PHA is in the process of conec~. Component JS: Adequacy of Budget Controls ~:F12700 T°~l ar~°unt d'~phal Funds expended during the PHA fiscal )'ear bein~ assessed. The amount of Capital Funds expended on approved work items not subject to budget revisions during the CF12800 PHA fiscal year being assessed. The amount of Capital Funds expended under budget revisions with prior HUD approval during the PHA CF12900 fiscal year being assessed. The amount of Capital Funds expended under budget revisions no~ requking paler HUD approval during CF13000 the PHA fiscal year being assessed. Sub-indicator #3: Work Orders Component Jli. Emer,qencyWork Orders 'W10000 To~i nu~bar of emergency work orders. ~ - W10100 Tmal number of eme~jenc~ work orders completed I abated within 24 hours. ~ W10200 Percentage of emer~nc7 work orders completed I abated within 24 horns. [READ ONLY] % Component 12: Non. Emerqency Work Orders 'W10500 Total nu~;~ ~.o.-eme~ency work orders. ~ 3? W10600 Total number of calendar da),s it took to complete non. emergent7 work onlers. ~ & ~.~ Average number of days PHA has reduced the dine it takes to complete non-enmfgeocy work orders over ' ~' W10700 the past three :years. [READ ONLY] W10800 Average completion days. [READ ONLY] Sub-Indicator 14: Annual Inspection of Dwellin9 Units and Systems Component ~1: Annual Inspection of Dwellinq Units 'Al0000 The total 'number of ACC u~its. I O O The sum o1' units exempted where the PHA made two documented attempts to inspect and is enforcing A10100 the lease. ..(::~:) A10200 Vacant units exempted for Capital Fund. O Previous editions am obsolete Page 2 of 5 form HUD-50072 (4/'2000) rd. Handbook 7460.5 · blic H°US Assessment u.s. Sys~m 0:)HAS) M~l~g~ and Urban D, wMopm~nt (exp. 8/31/2001) , A10300, Vacant unb exempted ~ o~r mmms. ~) : _~'-~10400 Total number of unifs impec~ us~ ~he Uniform ~ ~ Standards (UPCS). P.10550 Total numbe~ of units Inspected ~ ~1 nm r~luire repaks. impectlon, issued wod~ ordms for the mpaks, or referred the defidency to the cra'em year's or next year's A10600''. CapiLal Fund pr~jram. A10700 Adjusted un~s available. [READ ONLY] A10800 Pmcent o~ Lmits inspected by PHA. [READ ONLY]~ Componem d2: Annual bspectk)n of Systems irrJudin9 Common Neas and Non. Dweli~ Space Total number of con~uous sites (adjoinin9 ~ no natural Imundades) exempted from the in~ of Al1200 systems. - The total number of co~guous sites (adjoinin9 with no natural boundaries) where all systems were Al1300 inspected in a~nce with the UPCS. Al1400 Total num be~ of buddings. Al1500 Total number of buklings exempted from the inspection of systems. The total number of busings ~d~,re all s~stems were inspected in accordance with the UPCS. Al1600 The numbe~ of buildings and sites where nece_~_~_pj repaks were completed to comply with the Un;onn Physical Cond'~ons Standards either during the inspection, bsued work ordms for the repairs, or referred A11700 the deficiency to the current ]~ar's or next year's Capital Funds program. A11800 Pememage of contiguous sites (adjoinin9 with no natural boundaries) inspected. [RF. AD ONLY]% ~,--~11900 Percentage of busings inspected. [READ ONLY]% Sub-Indicator #5: Security ComponentS1: , Tracking and Reporting Crime-Related Problems 'S10000 The d~'te that b~e Bo~'d adopted cun'ent policies to track crime and crime, related problems. (mm/~) S 10100 The date that the PHA implemented ~he current procedures to ~ck crime and crime-related problems. (mm/dd/y~dry) The date that the PHA implemented a cuflent cooperative system for Iracldn9 and repor6n9 a'ime to local S10200 poice author~'es. (m m/dd/yy,/,j) S10300 The number of crimes that the PHA can document iL reported to local porte authorities. ~ S1040~ Pm'centage of developments where PHA can document it ~cks crime and c~me-mlated problems. % Component2: Scmeninq of App~cants 'S10500 The dat'~ the ~'oard adopted current screenin9 poicies that reflect the One-Sm'ke uteria. (mrrddd/y~j~j) S10600 The date the PHA implemented current screening procedures that reflect the One. Strike criteria.(mm/d~) PHA can document that curTent screening procedures result in successfulPj demjin9 admission lo S10700 appl~nts who meet lhe Ofle-SI]~e criteria. (please ckcle :yes or ~) Yes No S10800 The total number of applicants denied who met the One-SITEe criteria. Lease Enforcement Com@onenb~3: S10900 I The date the Board adopted cment eviction procedures that reflect the Orm. Suike ~. Sl1000I The date the PI-LA implemented current eviction procedures that reflect the One. Strike criteria. (mm/dd/yyyy) I (mm/ddd ) I Previous ecr~ions are obsolete Page 3 o~ 5 form HUD-S0072 (4/2o00) ref. Handbook 7460.5 Public Housing Assessment u.s. =eparm,ant ~r~k=u~ng o~s No. ZS3~O~O~ S~stem (PIt~S) Management ,,',d U,~n OperaUons Certirk?.ation Rea~ £smm ~ Ce. mr $11100' meet the One-Sldke cdleda. (pleat. ¢ide )'e~ er no) Yes ~ Sl1200 The tetal number of ev~____io~ as a result d the One. SMim ~. (~ Componentt4: Dmq ~ and/or Crime Rep_--"'~'n- Program Goals The number of non HUD-funded dru9 pmvendon and/or crime reduction programs ltmt the PHA requests Sl1450 to be assessed. · Sl1550 The number of documented p'o~jram ~oals thet are reiated Io dm~ preventlen and/or ~ r~. The number of' 9oals the PHA can document it met under the implementation plan(s) for any and all of Sl1600 these programs. Percenlage of 9oals that the PHA can document it met under implementation plan(s) for any and all of - Sl1700 these programs. [READ ONLY]% Sub-indicator/6: Economic Seif. Sufficiency El0000 The number of HUD. funded economic self. sufl'~q&-'7 ~s. · - The number of non HUD. funded economic seif. sufficiency programs that Itm PHA requesls to be E10100 assessed. E10200 The number of documemed p~'ofam ~pals that are related to ecanomic seit'.sufAciency. The number of 9oals the PHA can document it met undm' the implementation plan(s) for any and all of E10300 these programs. Percemage of goals tlmt the PHA can document it met ~der implementation plan(s) for any and all of E10400 these programs.- [READ ONLY]% Adjustments for Physical Condition and/or Neighborhood Environment Please enter project number and name and irm'icate which ama the adjjustment for Physical Condition and/er Neighborhood Environment applies for a project. (Check all that appM '* ~oje~'t No. Project Name Site Common Areas Buffding Exteriors Please atlach additional sheets as necessaqf for addMonal proJects. Page 4 of 5 form HUD-50072 (4/2000) ref. Handbook 7460.5 Public Housing Assessme.t u.s. [:)epartment*~f.Ho~J. sing and Urban Development Real Estate Assessment Center OMB No. 2535-010& (exp. 8/31/2001) I cefti~ that, as of the submission date, the above sub. indicators, undor Pubic Housing Assessment S)-~tem indicator i~3 Management Operations are Irue and accurate for lira fiscal year indicatod. I furthm' ce~fy I~L to my present knowledge, there is no evidence to incr~cate seriously deficient pedmmance that casts doubt on the PHA's capacity to p~esent and protect its pubk housing developments and operate them in accordance with Fedmal law and regtdadons. Appropriate sanctions for Intentional false cmtilcation wa be imposed, indudin9 suspension or debarment of the A Board Resolution aplxovin9 this certification is required. I fmlher cefth'y that Board Resolution number ~ OD [~O~ approvin9 this certification was passed on (mm/dd/wW,/) ' . Executive Dkector (dgnatn) Date (mm/~) R'ev .... ed'~io~s are obsolete Page 5 of S form HUD.S0072 (4/2000) ref. Handbook 7460.5 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: March 20, 2001 AGENDA SECTION: - Items for ORIGINATING EXECUTIVE Consideration- Other Business DEPARTMENT: EDA DIRECTOR NO: 9-C-1 APPROVAL ITEM: Review EDA and Community BY: Randy Schumacher BY: Development Annual Reports DATE: March 9, 2001 BACKGROUND: Attached for your review is a copy of the Columbia Heights Economic Development Authority and Community Development Department Annual Report for 2000. The report provides a description of the highlights that occurred in 2000, and provides some factual data and documentation. This is for informational purposes only. RECOMMENDED MOTION: None. Attachment EDA ACTION: h: \consent Form2001\Annual Report for 2000 2000 ANNUAL REPORT OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY COMMUNITY DEVELOPMENT DEPARTMENT OF COLUMBIA HEIGHTS, MINNESOTA I/~ITROOUCTION In 2000 a significant number of policy documents were completed which will have long-term impacts on the redevelopment activities within the City of Columbia Heights. Those include the process of updating our Comprehensive Plan, rewriting the Zoning Ordinance, and undertaking a Master Redevelopment Plan for Columbia Heights. Building Permit and construction activity slowed in 2000 as reflected on the attached bar graphs. Staff'mg changes included a new City Planner, Tim John.son, who filled the vacancy created, when Joe Hollman moved to the private sector. In addition, Sulie Hanson, was hired to serve in a part-time capacity as the Permit/License Clerk to assist in Licensing and Permitting functions. Cheryl Bakken was hired in January to serve as Community Development Secretary replacing Patty Muscovitz, who moved into the Deputy City Clerks position. The efforts of the Columbia Heights Economic Development Authority and Community Development Department continue to focus on achieving the broad Goals and Objectives set by the City Council and Columbia Heights EDA. The staff wishes to thank the elected and appointed representatives that we work with on the City Council, Columbia Heights EDA, the I-IRA, and Planning and Zoning Commission for their support and initiative in guiding development and redevelopment activities within the City. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY The EDA Board consists of seven members. Five of the members consist of the Mayor and four City Council members with two members from the community at-large. The EDA was established by the City Council on $anuary'8, 1996. The fundamental purpose of the EDA is stated as follows: "It is found and determined by the City Council that the encouragement and £maneial support of Economic Development and Redevelopment in the City is vital to the orderly development and financing of the City and in the best interest of the health, safety, prosperity, and general welfare of the citizens of the City." Later the EDA further moved to fred the purpose of the Columbia Heights Economic Development Authority by adopting the following mission statement. The mission of the Columbia Heights Economic Development Authority is to provide f'mancial and technical assistance and resources to residential, commercial, and industrial interests to promote health, safety, weffare, economic development, and redevelopment. In order to fulfill the purposes of the EDA, several projects and activities associated with development and redevelopment where undertaken. One of the most notable projects was authorizing the approval of the Transition Block Redevelopment Project. The district boundaries include 4157 Sackson Street (Ostrander residence), 825 4Pt Avenue (NEI College of Teclmology), 4156 Central Avenue (Citywide Locksmithing), and 4150 Central Avenue. The final agreements were signed allowing the Transition Block Redevelopment Project, in which an assisted senior living facility of 50 units, and 22 units of rental town homes are proposed to be located on property generally owned by NEI College of Technology. Groundbreaking is scheduled for spring of 2001. The EDA also closed on the private negotiated sale of the property located at 4216 Central Avenue N.E. to Bruce Nedegaard to allow construction of a two level office/retail space. The EDA also received the Tax Increment Financing Cashflow Report prepared by Ehlers and Associates. Based upon the Cashflow Analysis, it was determined that staff should pursue State Grant Systems to address projected Cashflow deficits. Staff made application to the TIF Grant Program, and in December received over $300,000 ia grant assistance for the City's TIF program. SUMMARY Actions of the EDA over the course of the year are presented ha list form below and ia no particular order. · Adopted the first HUD Agency Plan for Public Housing. · Approved the proposal for Parkview Villa South Elevator Full Maintenance Program to Millar Elevator Service Company. · Adopted the Bus/ness Subsidy Policy and Criteria. · Approved the Public Housing Assessment System, management operation program certification (PHAS). · Adopted the Housing Rehabilitation Grant Program Procedural Guide. · Approved a one-year extension of the Management and Maintenance Services Agreement with Crest View Corporation. · Approved EDA member Pat $iadra to attend Resident Council meetings on a quarterly basis to update the EDA. : · Amended the Occupancy Policy of Parkview Villa to reflect a relocation fee of $400 effective September 1, 2000. · Authorized staff to prepare specifications and solicit bids for the razing of 4358 NE 3~ Street, 828 NE 40'~ Avenue, 3944 Lookout Place and 3950 Lookout Place. · Adopted the 2001 Budget and Levy. · Approved the Calculation of Performance Funding System Operating Subsidy for 2000. · Approved the Preliminary Development Agreement for the Transition Block Redevelopment. · Transferred all administrative responsibilities for the operations of the Columbia Heights Section 8 Program to the Metropolitan Housing and Redevelopment Authority ia November of 2000. · Approved a modified redevelopment project and Tax Increment Fiaanciag Plan for Tax Increment Financing District (Redevelopment) No. 9. · Provided relocation services for residents at 3718 Central Avenue N.E. · Approved the reconveyance of forfeited lands at 4460 and 4470 Buchanan Street N.E. and 1330 44 ~ Avenue N.E. to the State of Minuesota. · Completed the Modernization of elevators at Parkview Villa ia the amount of $235,000. · Approved the private negotiated sale of property at 4150 Central Avenue N.E. to the Columbia Heights Transition Block, LLC. · Approved a Contract for Private Redevelopment and Awarding the Sale of, and Providing the Form, Terms, Covenants, and directions for Issuance of its Taxable Tax Increment Revenue notes, Series 2000 ia the amount of $175,000 for the Transition Block Redevelopment Project. · Approved the Contract for Private Development and Awarding the Sale of, and Providing the Form, Terms, Covenants, and Directions for the Issuance of its Taxable Tax Increment Revenue Notes, Series 2000, not to exceed $780,000. · Approved the purchase of a Software and Hardware package for Parkview Villa. · Approve the Agreement for Administrative Services of Center for Energy and Environment for CDBG/MHFA Loan processing for the years 2000 and 2001. · Accepted the "Town Square Concept" of the Columbia Heights Downtown Master Plan to guide future redevelopment efforts. · Authorized staff to pursue preparation of the 2001 CDBG Program Application for the acquisition of the Conoco Convenience/Gas Station at 3955 Lookout Place. First Time Home Buyers Program The City of Columbia Heights applied for and received funding for a f'u'st time home buyer program through the Minnesota Housing Finance Agency (MHFA) Minnesota Cities Participation Program (MCPP). In 2000, we participated with Anoka County rather than receiving an individual allocation for the City of Columbia Heights. Anoka County was awarded a total allocation of $3,358,021. The funds under this program are provided to qualified £irst time homebuyers with an income below 80% of median income adjusted for family size. Eligible families may purchase an existing home for under $149,485. The annual percentage rate was 6.68% for approved loans. In 2000, one loan in the amount of $120,910 was issued for first time homebuyers in Columbia Heights. Property Acquisition * 3855 Main Street N.E. Community Development Block Grant (CDBG) Program In 2000 Columbia Heights received a total of $211,958 in Community Development Block Grant funding. Consistent with three of the highest priority external goals established by the City, which were to improve the housing stock, improve the physical appearance of the commercial and industrial areas, and to increase our commercial and industrial property tax base. Columbia Heights was awarded funding for three major programs: County-wide housing rehabilitation, commercial revitalization, and public service agencies. Allocations to each program were as follows. : County-wide Homing Rehabilitation Commercial Revitalization Program Public Service Agencies $ 92,846 $150,165 $ 31,793' *$6,000 of the public service agency funding is administered directly by the City of Colurabia Heights, and $25,793 was funded through a multi-city contract, which is administered by Anoka County. The following provides a breakdown of funding for the public service agencies. Public Service A~encies Fundine Amount Hot Meals for Shut-Ins $4,500 Children's Home Crisis Nursery $3,000 Handywork's Program $ 500 Independent School District $1,000 Senior Outreach Program (ACCAP) $8,793 Alexandra Home (Shelter for Abused Women) $2,000 Southern Anoka Community Assistance (SACA) $7,500 Community Emergency Assistance Program. (CEAP) $ 500 ARC of Anoka County $1,500 Fathers Resource Center $ 500 Central Center for Family Resources $2,000 Planning And Zoning The Planning and Zoning Commission is a five member advisory board to the City Council charged with the responsibility of implementation and maintenance of the City's Comprehensive Plan and Zoning Ordinance. Current commission members are: Tom Ramsdell served as the Chair in 2000 and was reappointed Chair for 2001, Ted Yehle, Tammera Ericson was appointed 6/00, Steven Johnson was appointed 2/00, Donna Kay Schmitt was appointed 10/00, and Marlaine Szurek serves as Council liaison. The Planning and'Zoning Commission meets regularly on the first Tuesday of each month in the Columbia Heights City Council Chambers and holds public hearings for Zoning District and Ordinance amendments, requests for variances to the Zoning Ordinance, requests for lot splits, site plan review for non-residential construction, Conditional Use Permits, etc. The Planning and Zoning Commission also serves as the Board of Appeals for code compliance disputes. Commissioners typically make site visits to the properties prior to their meetings and hear testimony from interested parties, including neighbors, in order to make recommendations to the City Council for approval or denial of the requests. Staff support consists off Tim Johnson, Planner; Kathy Pepin, Secretary; Randy Schumacher, Acting Community Development Director; Fire Deparmaent; Public Works Department; and, other City deparlments when review is necessary. Former Planner Joe Hollman left his position in May 2000. City staff provides information to the Commission regarding applicable ordinances, history, current use of the property, description of requests, and other pertinent facts pertaining to the cases on the monthly agenda. The Planning and Zoning Commi~ion heard 29 separate cases during 2000. Note that frequently more than one request will be heard in one case. For example, a Conditional Use Permit, site plan review, and variance request for one project would be heard as one case. The table below illustrates the number and type of requests heard. Type Number Re-zoning 1 Conditional Use Permits 13 Variances 12 Appeals 1 Site Plan Reviews 5 Plats 1 Amendments 1 Comprehensive Plan Update And Zoning Ordinance Rewrite The City of Columbia Heights approved its Comprehensive Plan in Sune 2000, which is a document that lays out goals and policies used by city officials to guide decision-making. It covers many aspects of city government, including; land use, housing, public facilities, transportation, parks, sidewalks and trails, population and employment, and community image. Staff worked with SRF Consulting Group, Inc. and a 13 member planning advisory committee in the preparation of this plan. However, this plan has not yet been officially adopted by the Metropolitan Council. The Metropolitan Council is the regional planning agency charged with overseeing land use policy. City staff will be submitting necessary changes as suggested by the Metropolitan Council to complete final review and approval. In addition to the Comprehensive Plan update, City staffand the Planning Commission have been working diligently on the rewrite of the Columbia Heights Zoning Ordinance. The Planning Commission has been reviewing the draft ordinance chapter by chapter, and has been holding special work sessions in order to finish the review in a timely manner. According to State Statute, the Zoning Ordinance and Comprehensive Plan need to be consistent with one another, and staff expects that the Zoning Ordinance rewrite process will be completed by spring 2001. Master Redevelopment Plan For Downtown Columbia Height The City completed a Master Redevelopment Plan for downtown Columbia Heights. In August 2000 the City Council adopted the "Town Square Concept" plan that focuses on the area of Downtown Columbia Heights immediately west of the 40t~ and Central Avenues intersection. The intent of the Town Square Concept is to create a new mixed-use district on 40th Avenue west of Central Avenue, which combines new centralized civic uses, new public open space, commercial development and new Downtown multi-family residential development into a revitalized center. A market analysis prepared for the plan indicated that redevelopment occurring in the downtown area would be most successful in the form of smaller-scale, mixed-use retail, service, office and residential uses. The Master Redevelopment Plan provides streetscape design recommendations for lighting, street trees, sidewalk markings, and gateways. Minnesota Housing Finance Agency (MHFA) Loan Programs The Columbia Heights EDA administers two MHFA loan programs: MHFA Fix-Up Fund and the Home Energy Loan. The EDA participated with other communities in the Center for Energy and Environments Community Fix Up Funds for owners of Cape Cod or Rambler style homes built before 1970, a Rental Loan Fund and a Rental Rehabilitation Program. Section 8 Rental Assistance Program The EDA determined that it would be advisable to transfer administration of the Section 8 4 Program to another homing authority. Essentially, the lack of economies of scale and the si~cmificant adminlslrafive burden to manage two-thirds of our participants on a portability basis have led to the program needing to be subsidized with tax revenues. EDA staff has successfully transferred this program to the Metro I-IRA. With this a~trafive change, no program or participants will be negatively impacted in any way. Senior Housing Parkview Villa North and Parkview Villa South Parkview Villa is located at 965 40~' Avenue NE and provides housing for seniors on low incomes and/or handicapped/disabled persons. The complex is spht into two buildings, Parkvicw Villa North and Parkview Villa South. Parkview Villa North has ninety-four (94) one bedroom units, six (6) one bedroom handicapped units, and Parkview Villa North is currently 99% occupied and houses approximately 107 elderly, handicapped, or disabled individuals. The waiting list for Parkview Villa North has 23 Columbia Heights residents and 43 non-residents. ; Parkview Villa South has thirty-nine (39) one bedroom units, two (2) one bedroom handicapped units, and four (4) two bedroom units. Rent is based on 30% of the household's adjusted income with a minimum rent of $250.00 and a maximum of $425.00 for a one bedroom unit, a minimum rent of $325.00 and a maximum rent of $500.00 for a two bedroom unit. Parkview Villa South is 100% occupied and housing approximately 49 elderly individuals. The waiting list for Parkview Villa South has 37 Columbia Heights residents and 24 non-residents. Parkview Villa North and South are managed by Crest View Management Services. In the year 2000, Parkview Villa underwent many changes, including a new Public Housing Manager in October and a turnover of 42 apartments, 14 of which were internal moves. Other changes also occurred: · elevator modernization project for car #1 and #2 (north) new ADA compliant phone for elevator car #3 (south) · replacement of blower motors · replacement of exhaust motors · replacement apartment cabinet · 3 new refrigerators · new carpet in front entry and elevators · new dining room light fixtures installed in all apartments tumed over (north) · new beauty shop chair and dryer · developed new relocation policy · developed new garage waiting list policy · rebuilt front entry system 4607 Tyler Street N.E. The four-plex, located at 4607 Tyler St. N.E. is also a pan of the Senior Housing available in Columbia Heights. The building has four (4) two bedroom apartments and currently is 100% occupied. The rent is based on 30 % of the household's adjusted income with a minimum rent of $350.00 and a maximum rent of $525.00. The four-plex provides an additional affordable housing option for people ages 55 and up. The waiting list currently has 10 applicants. Building Inspections The Building Officials responsibilities include plan reviewing and approval of permits for building, plumbing, heating, ventilating, air conditioning, signs, retaining walls, inspection of construction projects to verify code compliance; meetings with contractors, architects, developers, engineers, Anoka County Health Officers, Fire Department personnel, and property owners or tenants of commercial spaces in regard to proposed new projects, current projects by assisting the afore mentioned persons with problems, concerns, and Code questions relating to properties and construction. The Building Official also provides damage assessment to structures by various causes including weather, fire and aging of the structure. This year a joint effort with EDA, lead to several acquisitions and demolitions such as 3944 Lookout Place, 3950 Lookout Place, 3855 Main Street N.E., and 828 N.E. 40~ Avenue. This year's construction was down from last year as the State Projects such as the schools and Crestview were completed last year. The 2000 construction value is down to $6,767,183. This amount was generated by'a total of 794 building permits. The total building permit revenues were $144,549.11 with $28,921.86 going into the regenerating abatement fund. There were additional revenues of $43, 683.30 for miscellaneous plumbing, mechanical, conditional use, etc. permits. There were six new single- family dwellings, one new multiple family dwelling, and two new commercial s{ructures. There were 17 commercial/industrial remodels. There were five residential demolitions and one commercial demolition. Along with permits, the Inspections Department processed 399 business licenses for additional revenues of $62,749.00. 2000 COMMUNITY DEVELOPMENT ANNUAL REPORT COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY December 31, 2000 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY COMM~SSIONERS/OFHCERS NAME Gary L. Peterson Robert Ruettimann John Hunter Marlaine Szurek Donald Jolly Patricia Jindra Julicnne Wyckoff William Elrite Cheryl Bakken Kenneth R. Anderson Walt Fehst TITLE Treasurer/Commi.*,sioner President/Commissioner Commissioner Commissioner Commissioner Vice President/Commissioner Commissioner Assistant Treasurer Secretary Assistant Secretary/Dep. Exec.Dir. City ManagerfExe6.Dir. SERVICE DATES January 8, 1996 - Present June 8, 1996 - Present March 29,1999 - December 31, 2000 January 1, 1998 - Present June 8, 1996 - December 31, 2000 March 2, 1983 - Present January, 1999 - Present January 29, 1996 - Present January 24, 2000 - Present March 25, 1996 - January 2, 2001 7/96 - Present COMMUNITY DEVELOPMENT DEPARTMENT STAFF NAME Walter Fehst Kenneth R. Anderson Randy Schumacher Mel Collova Joe Hollman Tim Johnson Kathy Pepin Cheryl Bakken Julie Hanson Richard Rothschild Julie Wesley TITLE City ManagerfExec. Dir. Comm. Dev. Director/ Deputy Exec. Director Comm. Dev. Assistant Building Official Planner Planner Assistant Building Inspector Community Dev. Secretary License/Permit Clerk(PT) Occupancy Specialist FSS Coordinator(Part time) Jennifer BergmanSection 8 Director(Part time) SERVICE DATES 7/96 - Present 3/96 - January 2, 2001 11/99 - Present 9/97 - Present 2/98 - May 5, 2000 7/2000 - Present 8/77 - Present 1/2000 - Present 3-2000 - Present 9/97 - July 21, 2000 9/97 - September 1, 2000 9/97 - December 31, 2000 COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY NAME TITLE SERVICE DATES John Hunter Marlaine Szurek Julienne Wyckoff Gary L. Peterson Don G. Jolly Chair Vice Chair Secretary/Treasurer Commissioner Commissioner 3/2000-Present 3/2000-Present 3/2000-Present 3/2000-Present 3/2000-Present COMMUNITY DEVELOPMENT DEPARTMENT TELEPHONE NUMBERS (Effective 1/1/2001) General .......................................................... 706-3670 Permits/Licenses/Inspections ........................ 706-3678 Parkview Villa Office ................................... 706-3800 Planning ......................................................... 706-3673 Fax ................................................................. 706-3671 E-Mail..community fevelopmentl~ci.columbia-heights.mn.us H:~S. nnaal Repon~kAnnual r~pon2OOO.wpd PE~S Building Heating Plumbing Sewer Water Electric Street Excavations 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 486 484 515 505 564 596 602 678 869 1254 794 188 130 164 147 182 I90 217 252 261 305 290 234 194 133 118 123 185 177 269 214 239 207 23 12 1 4 9 18 19 13 10 28 12 66 53 45 51 44 82 60 99 112 69 37 398 728 381 131 : 22 27 30 14 TOTAL 1,417 1,628 1,269 1,029 922 1,071 1,075 1,311 1,466 1,895 1,340 0 ! 0 0 0 0 0 0 8 0 0 ooooooooooooooooo~o8~o8~oo LICENSES ANNUALLY ISSUED Beer:.Off Sale On Sale Single Event Club Carnivals Christmas Tree Sales Lots Cigarettes: Counter Sales Machine Contractors:. Concrete/Masonry General Heating Plumbing Courtesy Benches (# of benches) Games of Skill/Musical Devices Gasoline Stations Liquor:. Club On Sale On Sale Liquor On Sale Limited Liquor Sunday On Sale Liquor On Sale Wine Sunday On Sale Wine Temporary On Sale Wine LP. Gas Sales Massage Therapy Business Massage Therapist, Individual Motor Vehicle Sales Pet Shops Pool/Billiard Hails Popcorn, Candy & Ice Cream Vehicles Secondhand Merchants Taxicab Drivers Taxicab Vehicles Transient Merchants/Solicitors Tree Removal/Treatment Contractors Truck/Trailer Rental TOTAL LICENSES ISSUED/REVENUE jeee 11 3 5 2 0 21 0 13 119 69 60 403 1{22). 13 7 2 4 1 7 1 0 1 2 1 2 2 3 1 0 4 16 14 3 12 3 S 1,100.00 1,050.00 Waived 50~00 0 1,800.00 0 65~00 5,950.00 3,450.00 : 3,000.00 550.00 4,25~00 980.00 300.00 25,200.00 6,400.00 1,200.00 2,000.0O 0 Waived 100.00 500.00 200.00 400.00 150.00 100.00 0 400.00 400.00 1,050.00 150.00 600.00 150.00 ~ 61,580.00 2OOO 11 3 4 1 0 23 0 15 106 70 63 1(22) 14 7 2 4 1 7 3 0 1 1 1 1 2 1 1 0 4 17 14 4 18 1 399 * 1,lOb.ual 1,050.00 waived 250.00 0 2,100.00 0 750.00 5,300.00 3,500.00 3,150.00 550.00 1,389.00 980.00 300.00 25,200.00 5,400.00 1,400.00 8,000.00 0 waive~',"~, 50.Ou 500.00 100.00 400.00 50.00 100.00 0 475.00 425.00 1,050.00 350.00 800.00 50.00 ,82,740.00 ECONOMIC DEVELOPMENT AUTHORITY (EDA) DATE: TO: FROM: RE: March 16, 2001 EDA Commissioners Walt Fehst, Executive Director Randy Schumacher, Acting Deputy Executive Director ~ Proposal by Vedi Associates, Inc.. for a Physical Condition Audit-City of Columbia Heights Parking Facility At the February 20, 2001 EDA meeting, the Board discussed options relating to the pending maintenance agreement with Columbia Park Medical Group on the 4011 Van Buren Street Parking Ramp. The Board requested that Vedi Associates, Inc., the original architect for the ramp, be contacted for maintenance recommendations. Attached, please find Mr. Vedi's proposal for Parking Ramp Maintenance consideration. President Ruettimann will discuss options at the March 20, 2001 meeting. Attachment H:kRandy\Vedi Audit of Parking Ramp March 5,2001 VEDI ASSOCIATES, 1129 WASHINGTON AVF_ SO. MINNEAPOLIS, MN. 55415 INC. 612/333-4670 Randy Schumacher City of Columbia Heights 590 - 40th Avenue Columbia Heights, MN 55421 RE: Physical Condition Audit - City of Columbia Heights Parking Facility (1985) PROPOSAL OF SERVICES PARKING ENGINEERING RESTORATION ARCH ITECTURE 2. 3. 4. 5. 6. 7. I0. 11. 12. 13. 14. 15. 16. 17. 18. Observe each and every side of all interior and exterior columns. Observe each and every side of beam and column heads. Observe all interior concrete foundation walls. Observe column slab connections. Observe the condition of concrete interior curbs. Perform "Chain-Drag Testing" of the entire parking facility. Observe the condition of deck expansion joints, sealed control joints & previously sealed deck cracks. Review past repair and preventative maintenance work with Owner's personnel. Obtain concrete slab samples for chloride contents testing analysis through out the parking facility (7 samples). Prepare a maintenance program for the next 15 years. Prepare a report of observations and make recommendations regarding repairs & maintenance. Observe the condition of existing deck sealer. Check all lighting fixtures. Recommend printing of graphics. Observe drainage system and scuppers. Exterior sidewalks. Hardware condition. Any other related work items not included but observed at site. 19. Any concrete cutting and patching during the condition audit shall be paid for by the City of Columbia Heights. Total Fee and Expenses: $6,400.00 Concrete Testing Allowance: $ 3 i0.00 TOTAL A.E Fee $6,710.00 We can begin work within 4 weeks of authorization, weather permitting. If this is acceptable, please sign both copies of this agreement, keep one for your records and return one to Vedi Associates, Inc. Sincerely, Operations Manager Agreed By (signature) Printed Name Title Date ECONOMIC DEVELOPMENT AUTHORITY (EDA) DATE: TO: FROM: RE: March 13, 2001 EDA Commissioners Walt Fehst, Executive Director Randy Schumacher, Acting Deputy Executive Director Capital ImprovementfReplaeement Schedule for Parkview Villa Administrative and maintenance staff has updated the attached draft informational sheets for Parkview Villas Capital Improvement/Replacement Schedule. The last time this program was reviewed was in 1999. We have also added an additional sheet, which calculates the projected five year schedule. Please keep in mind that this is only a draft or a suggestion as to what expenses may arise in future years at Parkview Villa to maintain the buildings. As in the past, the EDA Capital Improvement Sub Committee will review these updated schedules, make appropriate adjustments, and submit a recommendation to the board for approval. Attachments c: Parkview Villa Files H:XMemos200 l~Parkview Villa Capitol Improv. Sched. LLI ~qqq < o 0 E ? I.U n l- F- o o > uJ o LU 0 I-- Z ILl ~° Itl > LU > 0 --1 LIJ C~ W TW Resident Council Meeting Minutes February 12, 2001 A large crowd was in attendance. The meeting was called to order after salute to the flag. The managers report was given. Anita reported the phones are working in the elevators now. Smoke detector tests will be made this month on each apartment. This is done annually. Anita also warned everyone about slippery conditions on the alley side of the building. Anita told the residents the outline for the new security system plans, camera placement and back and north doors will be on the alarm 'system plus the garage. Fire and Police Department have worked on the best areas for placement. It will be $25.00 each for extra cards, not more than 3 cards per apartment. There will be a demonstration for everyone when the cards arrive. Trash might be a problem on weekends. It will be worked out. The question was raised by a first floor resident. Questions were raised from the audience as to pest control and drafty condition of library. Anita updated the residents as to what the status of the pest control contract was and will look into the drafty condition in the library. Anita turned the meeting back to the President and reports were given. Honeywell singers will perform soon at Parkview Villa. Before adjournment, they found out it was my birthday and Marion's and we were serenaded with the Happy Birthday song. Respectfully, Pat Jindra H:\EDAminutes2001 \Resident Council~- 12-2001