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HomeMy WebLinkAboutEDA AGN 12-19-00CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights, mn. us EDA COMMISSIONMERS Robert W. Ruettimann Patricia Jindra Donald G. Jolly Marlaine Szurek Gary L. Peterson Julienne Wyckoff John Hunter ECONOMIC DEVELOPMENT AUTHORITY December 19, 2000 The following is the Agenda for the regular meeting of the Columbia Heights Economic Development Authority (EDA) to be held on Tuesday, December 19, 2000, at Jax's Restaurant, 1928 University Avenue N.E., Minneapolis, MN. The EDA does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its accommodation will be provided to allow individuals with disabilities to participate in all EDA services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the EDA Secretary at 706-3669 to make arrangements (TDD 706-2806) for deaf or heating impaired only. CALL TO ORDER/ROLL CALL. ADDITIONS/DELETIONS TO MEETING AGENDA. CONSENT AGENDA. (These items are considered to be routine by the EDA Board of Commissioners and will be enacted as part of the Consent Agenda by one motion.) A. Move to adopt the consent agenda items as listed below: 1) Approval of Minutes. a. Regular Meeting of November 14, 2000. 2) Financial Report and Payment of Bills. a. Financial Statement for November, 2000. b. Payment of Bills for November, 2000. MOTION: Move to approve Resolution 2000-21, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the financial statement for November, 2000 and approving payment of bills for the month of November, 2000. CITIZEN FORUM TO ADDRESS EDA ON MATTERS NOT ON AGENDA. (At this time, citizens have an opportunity to discuss with the EDA items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the EDA regarding specific agenda items at the time the item is being discussed.) RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS. A. Presentation - Chef Bakken, Community Development Secretary. PUBLIC HEARINGS - NONE. ITEMS FOR CONSIDERATION. A. Other Resolutions-NONE. B. Bid Consideration-NONE. C. Other Business. 1) CDBG Application for Year 2001 - Ken Anderson. THE CiTY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION Of SERVICES EQUAL OPPORtUNitY EMPLOYER MOTION: Move to authorize staff to pursue preparation of the 2001 CDBG Program Application for the acquisition of the Conoco Convenience Store/Gust Station at 3955 Lookout Place; and furthermore, to submit said application to the City Council for consideration on or before January 22, 2001. 2) Approve Application C1998-06, CDBG Housing Rehabilitation Program- Ken Anderson. MOTION: Move to approve the CDBG Housing Rehabilitation Deferred GranffLoan Application for Grant #C 1998-06 in the amount of $11,463 for housing rehabilitation to B & B Roofing and Window Lite, and the Center for Energy and Environment subject to meeting all program requirements; and fimhermore, to direct staff to submit the loan application to Anoka County and to authorize all related expenses to be reimbursed from Fund 202-46350-4600/3050. 8. ADMINISTRATIVE REPORTS. A. Report of the Deputy Executive Director - Ken Anderson. B. Report of the Executive Director - Walt Fehst. C. Committee/Other Reports. 9. MEETINGS: A. The next Regular EDA meeting is scheduled for 6:30 p.m., Tuesday, January 16, 2000. ?"O. ADJOURNMENT. Walter R. Fehst, Executive Director H:\edaAgenda\l 2-19-2000 The mission of t~ Colum6ia 91eights Bconomic cDevelopment Authority is to provide financial and tecfinical assistance andresources to residentia6 commerda~ and industrial interests to promote health, safety, welfare, economic development and redevelopment. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) REGULAR MEETING MINUTES OF NOVEMBER 14, 2000 CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development Authority (EDA) was called to order by Vice President Pat Jindra at 7:19 p.m. in Conference Room 1, City Hall, 590 40® Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Commission Members Absent: Staff Present: Patricia Jindra, Maria[ne Szurek, Don Jolly, Julienne Wyckoff, and John Hunter Robert Ruettimann, Gary L. Peterson Walt Fehst, Executive Director Ken Anderson, Deputy Executive Director Randy Schumacher, Community Development Assistant Anita Kottsick, Parkview Villa Public Housing Administrator Shirley Barnes, Crest View Management ADDITIONS/DELETIONS TO MEETING AGENDA MOTION by Marlaine Szurek, seconded by Julienne Wyckoff, TIF Cashflow Report was moved from the Closed Session to 9-C-2, Other Business. All Ayes. MOTION CARRIED. CONSENT AGENDA A. Move to adopt the consent agenda iteins as listed below. 1) Approval of Minutes - regular meeting of October 17, 2000 MOTION by Don Jolly, seconded by Marlaine Szurek, to adopt the minutes of the October 17, 2000 regular meeting as presented in writing. All Ayes. MOTION CARRIED. 2) Financial Report and Payment of Bills a. Financial Statement - October, 2000 b. Payment of Bills - October, 2000 MOTION by Don Jolly, seconded by Marlaine Szurek, to approve Resolution 2000-18, a Resolution of the Columbia Heights Economic Development Authority (EDA) approving the financial statements for October, 2000 and approving payment of bills for October, 2000. All Ayes. MOTION CARRIED. REPORT OF THE MANAGEMENT COMPANY B. Anita Kottsick, Parkview Villa Housing Administrator. Anita stated that Millar, the elevator repair company, is working on completing the items listed on their punch list. When Millar gets through with everything on the list Bill Gault and Anita will walk through the listed items with a Millar representative. In the south building a new ADA complaint phone was installed due to last months breakdown problems. Since the new complaint phone has been installed there hasn't been any further problems with the elevator. At Parkview Villa North two units experienced leaks in their hot water pipes. The first leak showed up with an apartments sheet rock and the second leak showed up in the ceiling tiles on first floor and was tracked to a leak in a shower on the ninth floor. Also apartment #104's heating system had a leak and was repaired after the header on the boiler was replaced. There is a need for some patching and painting in this apartment because of the repair work performed. Maintenance has been notified of this work to be done. Economic Development Authority Minutes November 14, 2000 Page 2 of 5 Fire Chief, Charlie Thompson, conducted a fire alarm test to see how long it took the monitoring company to contact the fire department once the alarm was set off. The monitoring company contacted the Fire Department within one minute of the alarm. Anita stated that Parkview Villa residents have been notified of the phone number change for the Parkview Villa North offices. Maintenance is planning to replace the carpet in the foyer, patch the ceiling, paint and add some better signage for using the security phone system area at Parkview Villa North. As requested at last months EDA meeting, Anita has attacl~ed copies of the past Capitol Improvements meetings. In closing she stated that she would be taking vacation from December 11a through the 15th of which Karl will be helping out in the office that week. CITIZEN FORUM TO ADDRESS EDA ON MATFERS NOT ON AGENDA. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS - None. PUBLIC HEARINGS - None. ITEMS FOR CONSIDERATION C. Other Resolutions - None. D. Bid Considerations - None. E. Other Business 1) Final Development Agreement for Transition Block - Dan Greensweig, Kennedy and Graven, Chartered. Mr. Greensweig updated the EDA commissioners as to the status of the Final Development Agreement for the Transition Block Project. He passed out an informational packet to the commissioners for review. The form of the agreement between the parties involved will be available for adoption at the regular scheduled Council meeting of November 27, 2000. A lot of what he passed out is very similar to what the EDA previously saw on the preliminary agreement that the EDA recently approved. Mr. Greensweig will be sitting down with all of the parties involved to come down to a final agreement for the development. He is recommending that a special EDA meeting be held before the Council meeting on November 27, 2000 to approve the final agreement for this project. In discussion, Jindra asked if an agreement has come forth with the locksmithing company? Chris Winter stated that they did have a letter of intent to purchase the property. Fehst asked Greensweig and the developers to come in tonight so that the commissioners would have some time to look over the agreement (final) before it is finalized on November 27, 2000. Walt Fehst asked Mr. Gre~nsweig and the developers to come in tonight so that the commissioners would have some time to look over the agreement (final) before it is finalized on November 27, 2000. Fehst visited eleven other cities today to see how they are financing a project such as the one that we are about to approve. His overall review of the visits was that they all came out okay on this type of development. Walt stated that you could not tell were any of the affordable housing was located in the developments. The properties were all kept up very neatly. Hunter stated that he felt that it was something like 55 % of our population in the next 5 years that will be seniors. Therefore, we need to create some housing options for these residents. Mr. Fehst stated that the only problem that may arise is the NEI parking area on 41st. He asked the commissioners to table the adoption of the Final Agreement until they look over the NEI area of the Final Agreement carefully before the November 27~ meeting and then discuss it again. Economic Development Authority Minutes November 14, 2000 Page 3 of 5 Chris Winters, Real Estate Equities stated that they have been negotiating with NEI on the 500 Parking spots for them as pan of the development and he has figured it out that they need about 250 or 225 on an average. Shirley Barnes has heard many comments about the fact that there will be more senior housing for Columbia Heights. However if we make more housing for seniors in the new development, then their homes will be available for younger people to move into their homes. So this will be an opportunity for younger residents to move into. MOTION by Marlaine Szurek, seconded by Julienne Wyckoff, to set a special meeting of the Columbia Heights Economic Development Authority for 5:30 p.m. on Mond.ay, November 27, 2000 in Conference Room 1, City Hall, 590 4ffh Avenue N.E. All Ayes. MOTION CARRIED. In discussion, Jolly stated that he will not be able to attend the meeting due to his flight coming in at 5 p.m. that night and he will just be getting here in time for the Council meeting. 2) TIF Cashflow Report Shelly Eldridge, Ehlers and Associates presented the report to the commissioners in great detail and answered questions that the commissioners had. She presented three different Scenarios: 1. A Best Case Scenario- She looked at the market value at its best time then dropped it down by 5 % over 5 years, with no increase or decrease in the tax capacity rate, no further state classification rate compression and the maximum state TIF Grant available through 2004. 2. Moderate Case Scenario- She looked at the growth in value at 0%, no increase or decease in the tax capacity rate, no further State classification rate compression, reduced state TIF Grant available through 2004, and no changes in M8, N7, P3/P4 - no growth in value in Scenario 1. 3. Not So Good Case Scenario- She looked at the growth in value at 0%, no increase or decrease in the tax capacity rate, further State classification rate compression, State TIF Grant stable through 2004 and no changes in MS, P3/P4 - majority of property is residential. Ms. Eldridge explained that the data that she used to present these scenarios came from Anoka County, Department of Revenue as well as some of the City records. In discussion, Mr. Fehst stated as of today the City did get a total of $300,000 for TIF Cashflow for the year 2001. 3) Reconveyance of Forfeited Lands to State of Minnesota - Ken Anderson. The properties are located at 4460 and 4470 Buchanan Street N.E. and 1330 44 1/2 Street N.E. The City acquired the three properties in 1994 for public use for the purpose of subdividing the property for redeveloping. The property at 4450 Buchanan Street N.E. was sold to a private party who defaulted on the terms of the Sale and Development Agreement by not constructing a home on it. However, he is currently paying the taxes for the property. Staff is recommending the EDA authorize the reconveyance of the properties to the State of Minnesota. Marlaine Szurek stated that she has read over this approval and did not understand why we got the property back. Mr. Anderson explained that the owner failed to payoff his part of the agreement. Mr. Fehst was concerned if it was worth it to the City to fix the property and resell it seeing that this property is in an area that has a soil problem. Marlaine stated that years ago, a family lived on that property and had to move because they became sick. Mr. Hunter stated that we could also put in piling and build a slab home. Mr. Anderson felt that it was too late to explore that option at this point. Economic Development Authority Minutes November 14, 2000 Page 4 of 5 MOTION by Marlaine Szurek, seconded by Julieune Wyckoff, to approve reconveyance of forfeited lands at 4460 and 4470 Buchanan Street N.E. and 1330 44 1/2 Avenue N.E. to the State of Minnesota; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. All Ayes. MOTION CARRIED. 4) Community Development Block Grant (CDBG) Program Changes - Ken Anderson. Ken stated that this was only a informational piece for the EDA. The plan will change next year in the way that the funds are distributed. Jennifer Bergman from Anoka County notified staff by mail that the City will no longer receive a set amount of funds on an annual basis. Rather, it will be necessary to submit an application that will be competitively evaluated among other applications receiv, ed by all of the Cities in Anoka County Staff will be attending a meeting in regards to this matter on December 14, 2000 that will explain how the program will work. 5) Approval of the Downtown Master Plan "Town Square" Concept - Ken Anderson. This item came before the EDA Board last month and was tabled until the commissioners had more time to review the Concept. Two Scenarios were presented to the City Council; the Urban Green Concept and the Town Square Concept. The City Council adopted the Town Square Concept at their meeting of August 14, 2000. In discussion, Mr. Fehst recommended that the EDA Board not agree to this concept until staff could take a look at it and make some necessary changes MOTION by Julierme Wyckoff, seconded by Don Jolly, to table the approval of the Town Square Concept until the staff can meet to make some changes to it. All Ayes. MOTION CARRIED. 6) Approve Change Order No. 2 to Replace Worm and Gear for Elevator No.1 - Ken Anderson. A representative from Millar Elevator Service Company has submitted a proposal to replace the Worm and Gear in Elevator #1 at Parkview Villa North. Ted Smith of Elevator Advisory Group, Inc., has indicated that this work was not included in the original bid specifications because of the lack of funding available through the CIAP Grants. The consultant and contractor both agree that the work is necessary to improve the safety and performance of the elevator. MOTION by John Hunter, seconded by Don Jolly, to approve Change Order No. 2 to replace Worm and Gear for Elevator Number 1 at Parkview Villa North in the total amount of $12,360 with payment from Fund 203- 46331-4000; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. All Ayes. MOTION CARRIED. ADMINISTRATIVE REPORTS A. Report of the Deputy Executive Director - Ken Anderson. 1) Set Date for Holiday Dinner. Mr. Anderson requested that 6 p.m. on December 19~ after the EDA meeting, be set aside for the dinner. The Commissioners requested that they go to Jax's Restaurant again this year. All Commissioners were in agreement. Staff will make the arrangements. Report of the Executive Director - NONE. Committee/Other Reports- NONE. Economic Development Authority Minutes November 14, 2000 Page 5 of 5 MEETINGS The next EDA meeting is scheduled for 6:00 p.m., Tuesday, December 19, 2000 at Jax Restaurant. ADJOURNMENT MOTION by John Hunter, seconded by Marlaine Szurek, to adjourn the meeting at 10:01p.m. All ayes. MOTION CARRIED. Respectfully submitted, Cheryl Bakken Recording Secretary H:\EDAminutes\ 11-14-2000 EDA RESOLUTION 2000-21 RESOLUTION OF THE COLIIMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) APPROVING THE FINANCIAL STATEMENT FOR NOVEMBER, 2000 AND PAIP(ENT OF BILLS FOR THE MONTH OF NOVEMBER, 2000. WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the month of November, 2000 and the list of bills for the month of November,2000 are attached hereto and made a part of this resolution; and WHEREAS, the EDA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW,THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Economic Development Authority. Passed this day of , 2000. MOTION BY: SECONDED BY: AYES: NAYS: Robert Ruettimann, President Attest by: Cheryl Bakken, Secretary H;\~solufions~000-21 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meetin of: December 19, 2000 AGENDA SECTION: Items for ORIGINATING EXECUTIVE Consideration, Other Business DEPARTMENT: EDA DIRECTOR NO: 7-C-1 APPROVAL ITEM: 2001 CDBG Program Application. BY: Kenneth Anderson ,~' BY: DATE: December 15, 200'0 ISSUE STATEMENT: The EDA is requested to considered potential projects to incor ~orate in the 2001 CDBG Program application to be submitted to Anoka County on or before January 26, 2001. BACKGROUND/ANALYSIS: For the 2001 CDBG Program Applications, Anoka County has restructured the CDBG Program in which all cities and townships will submit applications to be considered on a competitive basis versus an allocation basis. For 2001 the grant application is due to Anoka County on January 26, 2001. The Council must approve the projects incorporated in the 2001 application. At this time, staff is anticipating City Council consideration of the project(s) at its regular session on January 22,2001. The total grant allocation for Anoka County in 2001 is $1,934,000. Of this amount, $1,063,700 is available for cities and townships which is 55% of the total grant allocation. Each project submitted is limited to a maximum amount of $300,000. A meeting was held by Anoka County staff on December 14, 2000 to discuss the 2001 CDBG program and to outline the basic criteria, eligible activities, national objectives, and other information related to this program. We have attached a copy of the Powerpoint analysis summarizing this information on the CDBG program. You will note that one of three federal objectives must be met with CDBG funds including: 1) benefit to low and moderate income persons, 2) "~" ,revention or elimination of slums and blight, and 3) urgent need. Please also review the eligible activities. Anoka County will likely only fund high priority activities as listed in their Consolidated Plan Goals and Priorities (see attached). Finally, the CDBG program is governed by a number of Federal regulations including Davis-Bacon labor standards, environmental, fair housing, relocation, lead-based paint, equal opportunity, record keeping, and auditing. These regulations greatly complicate the application and implementation process and also increase overall project costs. The City staff offers the following recommended option for consideration by the EDA Board of Commissioners. The EDA currently owns the properties at 3944 and 3950 Lookout Place. We are proposing to use CDBG funds to acquire the Conoco Convenience Store/Gas Station at 3955 Lookout Place. The project application will be for the maximum $300,000 to acquire and demolish the structure and complete site restoration. This will include removal of the underground fuel tanks and performing any necessary soil corrections. The property owner is interested in selling this property. The EDA will have three lots assembled with frontage and visibility from University Avenue making the site more marketable and functional for a future commercial use. Elimination of slums and blight and benefit to low and moderate persons (create new jobs) would be used to meet the national objectives. RECOMMENDATION: Staff recommends submitting the proposed acquisition of the Conoco Convenience Store/Gas Station site for the 2001 CDBG Program Application. RECOMMENDED MOTION: Move to authorize staff to pursue preparation of the 2001 CDBG Program Application for the acquisition of the Conoco Convenience Store/Gas Station at 3955 Lookout Place; and furthermore, to submit said application to the City Council for consideration on or before January 22, 2001. Attachments :DA ACTION: I h:\consent Form\2001 CBDG Program Application 230 393O 3909 3853 3822 3816 3810 3804 3800 3825 3809 3801 4055 4042 4049 4040 4036 4039 4034 4037 4028 4024 4025 4018 4014 4010 4001 4006 4002 4059 4050 4051 4044 4045 4040 4039 4038 4033 4034 4031 4030 4025 4024 4023 4o18 4017 4013 4012 ~4009 4008 411 423 3944 3891 ,2 ~ ,o.o.,5.o.,o.o.~'° 4321°~°' ~c~.. 334 344 '~ o'418 ~ ~. ~ 3980 3901 25 ~ ~ ~ 3970 3966 IT 234.3' 3923 3915 125.0' 3962 3952 3948 38oo 125,0' PL 251.1' 3800 38TH 3755 389.1' AVE 201.1' ' '-rio 129.6' 129.6' 4057 4056 4048 4o51 4044 4041 4040 4039 4036 4033 4034 4031 4030 4027 4026 4021 4022 4019 4018 4015 4012 4Oll 4008 4002 ~501 509 4000 4055 4051 I 405 4047 / 404 .L,,~.404 4o41 4033 403 4029 403 4025 I 402 4023 J 402 4o17 I 4o~ 4013 535 40 TH AVE 500 Housing Goals and Priorities Chart 2001-2005 PRIORITY HOUSING NEEDS Priority Need Level (households) I'Iigh, Medium, Low Income Priority Small Related 0-30% H 31-50% H 51-80% M Large Related 0-30% H 31-50% H Renter 51-80% H Elderly 0-30% H 31-50% H 51-80% L All Other 0-30% H 31-50% H · 51-80% L 0-30% H Owner 31-50% M 51-80% M Special Populations 0-80% H Community Development Goals and Priorities 2000-2005 PRIORITY COM3~TY DEVELOPMENT NEEDS Priority Need Level High, Medium, Low PUBLIC FACILITY NEEDS Neighborhood Facilities Parks and/or Recreation Facilities Health Facilities ,, Parking Facilities Solid Waste Disposal Improvements Asbestos Removal " Non-Residential Historic Preservation Other Public Facility Needs INFRASTRUCTURE Water/Sewer Improvements Street Improvements H L L L L M M M M M Sidewalks L Sewer Improvements M L L. H H H H H H L Flood Drain Improvements Other Infrastructure Needs PUBLIC SERVICE NEEDS Handicapped Services Transportation Services Substance Abuse Services Employment Training Health Services Other Public Service Needs ANTI-CRIME PROGRAMS Crime Awareness Other Anti-Crime Programs YOUTH PROGRAMS L Youth Centers H Child Care Centers H Youth Services H , Child Care Services H * Other Youth Programs H SENIOR PROGRAMS Senior Centers H Senior Services H **Other Senior Programs H Community Development Goals and Prior ties Page 1 ECONONHC DEVELOPMENT Rehab; Publicly- or Privately- Owned H CI Infrastructure Development M Other Commercial/Industrial Improvements H Micro-Enterprise Assistance ED Technical Assistance H M Other Economic Development L PLANNING Plannin~ H Community Development Goals and Priorities Page 2 CITY OF COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting off December 19, 2000 AGENDA SECTION: ORIGINATING DEPT:~,[~ ,~EXECLITIVE DIRECTOR NO: EDA/~ APPROVAL ITEM: Approve Application C1998-06, BY: Tim Johnson ~-f~ BY: CDBG Housing Rehabilitation Program DATE: December 14, 2000 Background: Center for Energy and Environment (CEE) has prepared one Community Development Block Grant (CDBG) housing rehabilitation deferred grant/loan'application which needs to be submitted to Anoka County. Analysis: The following briefly summarizes the project. Please note that the amounts ir~ the table include the $875 CEE processing fee which will be charged for each application processed. Grant # Amount Address Contractor(s) Sc'ope of Work Summary C 1998-06 $11,463 1312 NE 44~ B & B Roofing, Replace roof, Replace Avenue Window Lite windows, doors. Install gutters, soffits and fascia. Repair damaged walls and ceilings, as well as make health and safety improvements. Recommended Motion: Move to approve the CDBG Housing Rehabilitation Deferred Grant/Loan Application for Grant # C1998-06 in the amount of$11,463 for housing rehabilitation to B & B Roofing and Window Lite, and the Center for Energy and Environment subject to meeting all program requirements; and furthermore, to direct staff to submit the loan application to Anoka County and to authorize all related expenses to be reimbursed from Fund 202-46350-4600/3050. Attachments: Proceed to Work Order; Property Rehab Contracts; Scope of Improvement Summary EDA ACTION: , ,' Page 1 ofl PROCBBD TO WORK ORDBR CBB/COLUMBIA HBIGHTS ADMINISTERING BNTITY REHABILITATION APPROVAL ~ GRANT NUMBER · RECIPIENT LAST NAME DATE AMOUNT OF GRANT / CEE Processing Fee $875.00 Application date May 2000 Board approval date Bid opening date Funds to be drawn from year Target area Contractors B & B Roofing, Window Lite. City of Columbia Heights Source & amount of other funding N/A TOTAL $11,463.00 Anoka County hereby approves the Home Rehabilitation Grant applications referred to above and authorizes the immediate commencement of work as specified in each Anoka County Improvements Certificate. Grant funds for each amount shown will be forwarded upon completion of a given grant for deposit in the Administering Entity's Working Balance. Proceeds may not be disbursed until: (1) The Administering Entity conducts an inspection of the specific work for which payment is to be made and determines that the work has been completed in a satisfactory manner; and (2) a Completion Certificate is executed by all parties for.work completed. Anoka County refers the Administering Entity to the warranties set forth in the contract, which apply to each application submitted to Anoka County for approval. In the event that any of the warranties are found to be untrue, Anoka County may, at its option, exercise any of the remedies provided in the Grant Funding Agreement, including the right to require the Administering Entity to reimburse Anoka County for funds previously disbursed. Approved by:- 607~CDBG~wrkodr.do~ COLUMBIA HEIGHTS GRANT PROGRAM SCOPE OF IMPROVEMENT SUMMARY 1312 NE44t~ Avenue Columbia Heights, MN 55421 Cell # (612) 232.7727 Smoke Detectors B & B Roofing 6760 Madison St Fridley, 55432 763.571.0248 Stair Tread $-o-o Window Lite 84a Avenue 0460 Brooklyn Park 55445 425.2227 ROOF REPLACEMENT GUTTERS AND DOWNSPOUTS INTERIOR WALLS AND CEILINGS WINDOWs AND DOORS Window Lite CONTRACT FOR REHABILITATION OF RESIDENTIAL PROPERTY THIS AGREEMENT is made on this day of. ,2000, between -~ .. .... ~..~ . _=. , ..~.--.~, owner of 1312 NE 44~ Avenuel Columbia Heights, MN 55421 party of the first part, hereinafter referred to as the "Owner", and B & B Roofing, party of the second part, hereinafter referred to as the "Contractor". WITNESSETH The Contractor for and in consideration of the payment or payments herein specified and by the Owner to be made, hereby covenants and agrees to furnish all materials (except such as are specified to be furnished by the Owner) all necessary tools and equipment and to do and perform all the work and labor in the rehabilitation of the residential property located at 1312 NE 44a Avenue for the price and compensation set forth and specified in the Proposal signed by the Contractor and which is attached hereto and incorporated herein as part of this Contract, said work to be done and performed in accordance with the Plans, Specifications, and Special Provisions therefor on file and in the office of the Center for Energy and Environment, of the County of Hennepin, State of Minnesota, which Plans, Specification, and Special Provisions are hereby made a part of this Contract. The Contractor further covenants and agrees that it will commence work on or before 2000, and will have the same completed in every respect to the satisfaction and approval of the Center for Energy and Environment and the Owner, on or before,2000 or within ninety (90) calendar days commencing at Notice to Proceed date. The Owner covenants and agrees that he/she shall tender payment of the agreed upon contract price within thirty (30) days of satisfactory completion of said work and the receipt of the complete release of all liens arising out of this Contractor or receipts in full, covering all labor and materials for which lien could be filed, or a bond, all as provided for in the Hold Harmless clause of the Contract. The Owner and Contractor acknowledge that the activities of CEE hereunder are undertaken for the purpose of assisting Owner to receive federal funds to bring Owner's house up to state and local code, health, safety and weatherization standards. Owner and Contractor release and hold harmless CEE and its governing body, members, officers, agents, servants and e~mployees from and against any claims, demands, liabilities, suits or actions in connection with this matter. 607~CDBG-'~rehab-rp.do~ IN WITNESS WHEREOF, the Owner and Contractor have hereunto subscribed their OWNER CONTRACTOR By: Name: Dated: Phone: By: Name: Dated: "Phone: By: Name: Dated: Phone: APPROVED AS TO FORM By David J. King, Program Manager Center for Energy and Environment Dated: By City of Columbia Heights Dated: 607~CDBG~'ehab-tp.do~ CONTRACT FOR REHABILITATION OF RESIDENTIAL PROPERTY THIS AGREEMENT is made on this day of ,2000, between- _ _. .... _ : .., owner of 1312 NE 44~ Avenue, Columbia Heights, MN 55421 party of the first part, hereinafter referred to as the "Owner", and Window Lite, party, of the second part, hereinafter referred to as the "Contractor". WITNESSETH The Contractor for and in consideration of the payment or payments herein specified and by the Owner to be made, hereby covenants and agrees to furnish all materials (except such as are specified to be furnished by the Owner) all necessary tools and equipment and to do and perform all the work and labor in the rehabilitation of the residential property located at 1312 NE 44'~ Avenue for the price and compensation set forth and specified in the Proposal signed by the Contractor and which is attached hereto and incorporated herein as part of this Contract, said work to be done and performed in accordance with the Plans, Specifications, and Special Provisions therefor on file and in the office of the Center for Energy and Environment, of the County of Hennepin, State of Minnesota, which Plans, Specification, and Special Provisions are hereby made a part of this Contract. The Contractor further covenants and agrees that it will commence work on or before 2000, and will have the same completed in every respect to the satisfaction and approval of the Center for Energy and Environment and the Owner, on or before ,2000 or within ninety (90) calendar days commencing at Notice to Proceed date. The Owner covenants and agrees that he/she shall tender payment of the agreed upon contract price within thirty (30) days of satisfactory completion of said work and the receipt of the complete release of all liens arising out of this Contractor or receipts in full, covering all labor and materials for which lien could be filed, or a bond, all as provided for in the Hold Harmless clause of the Contract. The Owner and Contractor acknowledge that the activities of CEE hereunder are undertaken for the purpose of assisting Owner to receive federal funds to bring Owner's house up to state and local code, health, safety and weatherization standards. Owner ~ind Contractor release and hold harmless CEE and its governing body, members, officers, agents, servants and employees from and against any claims, demands, liabilities, suits or actions in connection with this matter. 60~CDBG~hab-rp.doe name. IN WITNESS WHEREOF, the Owner and Contractor have hereunto subscribed their OWNER CONTRACTOR By: Name: Dated: Phone: By: NalTle: By: Name: Dated: Phone: Dated: phone:. APPROVED AS TO FORM By David J. King, Program Manager Center for Energy and Environment Dated: By City of COlUmbia Heights Dated: