HomeMy WebLinkAboutEDA AGN 12-19-00CITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692
Visit Our Website at: www. ci. columbia-heights, mn. us
EDA COMMISSIONMERS
Robert W. Ruettimann
Patricia Jindra
Donald G. Jolly
Marlaine Szurek
Gary L. Peterson
Julienne Wyckoff
John Hunter
ECONOMIC DEVELOPMENT AUTHORITY
December 19, 2000
The following is the Agenda for the regular meeting of the Columbia Heights Economic Development
Authority (EDA) to be held on Tuesday, December 19, 2000, at Jax's Restaurant, 1928 University Avenue
N.E., Minneapolis, MN.
The EDA does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its
accommodation will be provided to allow individuals with disabilities to participate in all EDA services, programs, and
activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in
advance. Please call the EDA Secretary at 706-3669 to make arrangements (TDD 706-2806) for deaf or heating impaired
only.
CALL TO ORDER/ROLL CALL.
ADDITIONS/DELETIONS TO MEETING AGENDA.
CONSENT AGENDA.
(These items are considered to be routine by the EDA Board of Commissioners and will be enacted
as part of the Consent Agenda by one motion.)
A. Move to adopt the consent agenda items as listed below:
1) Approval of Minutes.
a. Regular Meeting of November 14, 2000.
2)
Financial Report and Payment of Bills.
a. Financial Statement for November, 2000.
b. Payment of Bills for November, 2000.
MOTION: Move to approve Resolution 2000-21, Resolution of the Columbia Heights Economic
Development Authority (EDA) approving the financial statement for November, 2000 and approving
payment of bills for the month of November, 2000.
CITIZEN FORUM TO ADDRESS EDA ON MATTERS NOT ON AGENDA.
(At this time, citizens have an opportunity to discuss with the EDA items not on the regular agenda.
The citizen is requested to limit their comments to five minutes. Please note, the public may address
the EDA regarding specific agenda items at the time the item is being discussed.)
RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS.
A. Presentation - Chef Bakken, Community Development Secretary.
PUBLIC HEARINGS - NONE.
ITEMS FOR CONSIDERATION.
A. Other Resolutions-NONE.
B. Bid Consideration-NONE.
C. Other Business.
1) CDBG Application for Year 2001 - Ken Anderson.
THE CiTY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION Of SERVICES
EQUAL OPPORtUNitY EMPLOYER
MOTION: Move to authorize staff to pursue preparation of the 2001 CDBG Program Application
for the acquisition of the Conoco Convenience Store/Gust Station at 3955 Lookout Place; and
furthermore, to submit said application to the City Council for consideration on or before January 22,
2001.
2) Approve Application C1998-06, CDBG Housing Rehabilitation Program- Ken
Anderson.
MOTION: Move to approve the CDBG Housing Rehabilitation Deferred GranffLoan Application
for Grant #C 1998-06 in the amount of $11,463 for housing rehabilitation to B & B Roofing and
Window Lite, and the Center for Energy and Environment subject to meeting all program
requirements; and fimhermore, to direct staff to submit the loan application to Anoka County and to
authorize all related expenses to be reimbursed from Fund 202-46350-4600/3050.
8. ADMINISTRATIVE REPORTS.
A. Report of the Deputy Executive Director - Ken Anderson.
B. Report of the Executive Director - Walt Fehst.
C. Committee/Other Reports.
9. MEETINGS:
A. The next Regular EDA meeting is scheduled for 6:30 p.m., Tuesday, January 16, 2000.
?"O. ADJOURNMENT.
Walter R. Fehst, Executive Director
H:\edaAgenda\l 2-19-2000
The mission of t~ Colum6ia 91eights Bconomic cDevelopment Authority is to provide financial and tecfinical assistance
andresources to residentia6 commerda~ and industrial interests to promote health, safety, welfare, economic development
and redevelopment.
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
REGULAR MEETING MINUTES OF NOVEMBER 14, 2000
CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development Authority (EDA)
was called to order by Vice President Pat Jindra at 7:19 p.m. in Conference Room 1, City Hall, 590 40® Avenue
NE, Columbia Heights, Minnesota.
ROLL CALL
Commission Members Present:
Commission Members Absent:
Staff Present:
Patricia Jindra, Maria[ne Szurek, Don Jolly, Julienne Wyckoff, and John
Hunter
Robert Ruettimann, Gary L. Peterson
Walt Fehst, Executive Director
Ken Anderson, Deputy Executive Director
Randy Schumacher, Community Development Assistant
Anita Kottsick, Parkview Villa Public Housing Administrator
Shirley Barnes, Crest View Management
ADDITIONS/DELETIONS TO MEETING AGENDA
MOTION by Marlaine Szurek, seconded by Julienne Wyckoff, TIF Cashflow Report was moved from the
Closed Session to 9-C-2, Other Business. All Ayes. MOTION CARRIED.
CONSENT AGENDA
A. Move to adopt the consent agenda iteins as listed below.
1) Approval of Minutes - regular meeting of October 17, 2000
MOTION by Don Jolly, seconded by Marlaine Szurek, to adopt the minutes of the October 17, 2000 regular
meeting as presented in writing. All Ayes. MOTION CARRIED.
2)
Financial Report and Payment of Bills
a. Financial Statement - October, 2000
b. Payment of Bills - October, 2000
MOTION by Don Jolly, seconded by Marlaine Szurek, to approve Resolution 2000-18, a Resolution of the
Columbia Heights Economic Development Authority (EDA) approving the financial statements for October, 2000
and approving payment of bills for October, 2000. All Ayes. MOTION CARRIED.
REPORT OF THE MANAGEMENT COMPANY
B. Anita Kottsick, Parkview Villa Housing Administrator.
Anita stated that Millar, the elevator repair company, is working on completing the items listed on their punch
list. When Millar gets through with everything on the list Bill Gault and Anita will walk through the listed items
with a Millar representative.
In the south building a new ADA complaint phone was installed due to last months breakdown problems. Since
the new complaint phone has been installed there hasn't been any further problems with the elevator.
At Parkview Villa North two units experienced leaks in their hot water pipes. The first leak showed up with an
apartments sheet rock and the second leak showed up in the ceiling tiles on first floor and was tracked to a leak in
a shower on the ninth floor. Also apartment #104's heating system had a leak and was repaired after the header
on the boiler was replaced. There is a need for some patching and painting in this apartment because of the
repair work performed. Maintenance has been notified of this work to be done.
Economic Development Authority Minutes
November 14, 2000
Page 2 of 5
Fire Chief, Charlie Thompson, conducted a fire alarm test to see how long it took the monitoring company to
contact the fire department once the alarm was set off. The monitoring company contacted the Fire Department
within one minute of the alarm.
Anita stated that Parkview Villa residents have been notified of the phone number change for the Parkview Villa
North offices.
Maintenance is planning to replace the carpet in the foyer, patch the ceiling, paint and add some better signage
for using the security phone system area at Parkview Villa North.
As requested at last months EDA meeting, Anita has attacl~ed copies of the past Capitol Improvements meetings.
In closing she stated that she would be taking vacation from December 11a through the 15th of which Karl will
be helping out in the office that week.
CITIZEN FORUM TO ADDRESS EDA ON MATFERS NOT ON AGENDA.
RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS - None.
PUBLIC HEARINGS - None.
ITEMS FOR CONSIDERATION
C. Other Resolutions - None.
D. Bid Considerations - None.
E. Other Business
1) Final Development Agreement for Transition Block - Dan Greensweig, Kennedy and Graven,
Chartered.
Mr. Greensweig updated the EDA commissioners as to the status of the Final Development Agreement for the
Transition Block Project. He passed out an informational packet to the commissioners for review. The form of
the agreement between the parties involved will be available for adoption at the regular scheduled Council
meeting of November 27, 2000. A lot of what he passed out is very similar to what the EDA previously saw on
the preliminary agreement that the EDA recently approved. Mr. Greensweig will be sitting down with all of the
parties involved to come down to a final agreement for the development. He is recommending that a special
EDA meeting be held before the Council meeting on November 27, 2000 to approve the final agreement for this
project.
In discussion, Jindra asked if an agreement has come forth with the locksmithing company? Chris Winter stated
that they did have a letter of intent to purchase the property. Fehst asked Greensweig and the developers to come
in tonight so that the commissioners would have some time to look over the agreement (final) before it is
finalized on November 27, 2000.
Walt Fehst asked Mr. Gre~nsweig and the developers to come in tonight so that the commissioners would have
some time to look over the agreement (final) before it is finalized on November 27, 2000. Fehst visited eleven
other cities today to see how they are financing a project such as the one that we are about to approve. His
overall review of the visits was that they all came out okay on this type of development. Walt stated that you
could not tell were any of the affordable housing was located in the developments. The properties were all kept
up very neatly.
Hunter stated that he felt that it was something like 55 % of our population in the next 5 years that will be
seniors. Therefore, we need to create some housing options for these residents. Mr. Fehst stated that the only
problem that may arise is the NEI parking area on 41st. He asked the commissioners to table the adoption of the
Final Agreement until they look over the NEI area of the Final Agreement carefully before the November 27~
meeting and then discuss it again.
Economic Development Authority Minutes
November 14, 2000
Page 3 of 5
Chris Winters, Real Estate Equities stated that they have been negotiating with NEI on the 500 Parking spots for
them as pan of the development and he has figured it out that they need about 250 or 225 on an average.
Shirley Barnes has heard many comments about the fact that there will be more senior housing for Columbia
Heights. However if we make more housing for seniors in the new development, then their homes will be
available for younger people to move into their homes. So this will be an opportunity for younger residents to
move into.
MOTION by Marlaine Szurek, seconded by Julienne Wyckoff, to set a special meeting of the Columbia Heights
Economic Development Authority for 5:30 p.m. on Mond.ay, November 27, 2000 in Conference Room 1, City
Hall, 590 4ffh Avenue N.E. All Ayes. MOTION CARRIED.
In discussion, Jolly stated that he will not be able to attend the meeting due to his flight coming in at 5 p.m. that
night and he will just be getting here in time for the Council meeting.
2) TIF Cashflow Report
Shelly Eldridge, Ehlers and Associates presented the report to the commissioners in great detail and answered
questions that the commissioners had. She presented three different Scenarios:
1. A Best Case Scenario- She looked at the market value at its best time then dropped it down by 5 % over 5
years, with no increase or decrease in the tax capacity rate, no further state classification rate compression and
the maximum state TIF Grant available through 2004.
2. Moderate Case Scenario- She looked at the growth in value at 0%, no increase or decease in the tax capacity
rate, no further State classification rate compression, reduced state TIF Grant available through 2004, and no
changes in M8, N7, P3/P4 - no growth in value in Scenario 1.
3. Not So Good Case Scenario- She looked at the growth in value at 0%, no increase or decrease in the tax
capacity rate, further State classification rate compression, State TIF Grant stable through 2004 and no changes
in MS, P3/P4 - majority of property is residential.
Ms. Eldridge explained that the data that she used to present these scenarios came from Anoka County,
Department of Revenue as well as some of the City records.
In discussion, Mr. Fehst stated as of today the City did get a total of $300,000 for TIF Cashflow for the year
2001.
3) Reconveyance of Forfeited Lands to State of Minnesota - Ken Anderson.
The properties are located at 4460 and 4470 Buchanan Street N.E. and 1330 44 1/2 Street N.E. The City
acquired the three properties in 1994 for public use for the purpose of subdividing the property for redeveloping.
The property at 4450 Buchanan Street N.E. was sold to a private party who defaulted on the terms of the Sale
and Development Agreement by not constructing a home on it. However, he is currently paying the taxes for the
property. Staff is recommending the EDA authorize the reconveyance of the properties to the State of
Minnesota.
Marlaine Szurek stated that she has read over this approval and did not understand why we got the property
back. Mr. Anderson explained that the owner failed to payoff his part of the agreement. Mr. Fehst was
concerned if it was worth it to the City to fix the property and resell it seeing that this property is in an area that
has a soil problem. Marlaine stated that years ago, a family lived on that property and had to move because they
became sick. Mr. Hunter stated that we could also put in piling and build a slab home. Mr. Anderson felt that it
was too late to explore that option at this point.
Economic Development Authority Minutes
November 14, 2000
Page 4 of 5
MOTION by Marlaine Szurek, seconded by Julieune Wyckoff, to approve reconveyance of forfeited lands at
4460 and 4470 Buchanan Street N.E. and 1330 44 1/2 Avenue N.E. to the State of Minnesota; and furthermore,
to authorize the President and Executive Director to enter into an agreement for the same. All Ayes. MOTION
CARRIED.
4) Community Development Block Grant (CDBG) Program Changes - Ken Anderson.
Ken stated that this was only a informational piece for the EDA. The plan will change next year in the way that
the funds are distributed. Jennifer Bergman from Anoka County notified staff by mail that the City will no longer
receive a set amount of funds on an annual basis. Rather, it will be necessary to submit an application that will
be competitively evaluated among other applications receiv, ed by all of the Cities in Anoka County Staff will be
attending a meeting in regards to this matter on December 14, 2000 that will explain how the program will work.
5) Approval of the Downtown Master Plan "Town Square" Concept - Ken Anderson.
This item came before the EDA Board last month and was tabled until the commissioners had more time to
review the Concept. Two Scenarios were presented to the City Council; the Urban Green Concept and the Town
Square Concept. The City Council adopted the Town Square Concept at their meeting of August 14, 2000.
In discussion, Mr. Fehst recommended that the EDA Board not agree to this concept until staff could take a look
at it and make some necessary changes
MOTION by Julierme Wyckoff, seconded by Don Jolly, to table the approval of the Town Square Concept until
the staff can meet to make some changes to it. All Ayes. MOTION CARRIED.
6) Approve Change Order No. 2 to Replace Worm and Gear for Elevator No.1 - Ken
Anderson.
A representative from Millar Elevator Service Company has submitted a proposal to replace the Worm and Gear
in Elevator #1 at Parkview Villa North. Ted Smith of Elevator Advisory Group, Inc., has indicated that this
work was not included in the original bid specifications because of the lack of funding available through the
CIAP Grants. The consultant and contractor both agree that the work is necessary to improve the safety and
performance of the elevator.
MOTION by John Hunter, seconded by Don Jolly, to approve Change Order No. 2 to replace Worm and Gear
for Elevator Number 1 at Parkview Villa North in the total amount of $12,360 with payment from Fund 203-
46331-4000; and furthermore, to authorize the President and Executive Director to enter into an agreement for
the same. All Ayes. MOTION CARRIED.
ADMINISTRATIVE REPORTS
A. Report of the Deputy Executive Director - Ken Anderson.
1) Set Date for Holiday Dinner.
Mr. Anderson requested that 6 p.m. on December 19~ after the EDA meeting, be set aside for the dinner. The
Commissioners requested that they go to Jax's Restaurant again this year. All Commissioners were in
agreement. Staff will make the arrangements.
Report of the Executive Director - NONE.
Committee/Other Reports- NONE.
Economic Development Authority Minutes
November 14, 2000
Page 5 of 5
MEETINGS
The next EDA meeting is scheduled for 6:00 p.m., Tuesday, December 19, 2000 at Jax Restaurant.
ADJOURNMENT
MOTION by John Hunter, seconded by Marlaine Szurek, to adjourn the meeting at 10:01p.m. All ayes.
MOTION CARRIED.
Respectfully submitted,
Cheryl Bakken
Recording Secretary
H:\EDAminutes\ 11-14-2000
EDA RESOLUTION 2000-21
RESOLUTION OF THE COLIIMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
APPROVING THE FINANCIAL STATEMENT FOR NOVEMBER, 2000 AND PAIP(ENT OF BILLS FOR
THE MONTH OF NOVEMBER, 2000.
WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required
by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed
financial statement which shows all receipts and disbursements, their nature,
the money on hand, the purposes to which the money on hand is to be applied,
the EDA's credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the EDA to examine the statement and
treasurer's vouchers or bills and if correct, to approve them by resolution
and enter the resolution in its records; and
WHEREAS, the financial statement for the month of November, 2000 and the list
of bills for the month of November,2000 are attached hereto and made a part of
this resolution; and
WHEREAS, the EDA has examined the financial statement and the list of bills
and finds them to be acceptable as to both form and accuracy.
NOW,THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia
Heights Economic Development Authority that it has examined the attached
financial statements and list of bills, which are attached hereto and made a
part hereof, and they are found to be correct, as to form and content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received
and the list of bills as presented in writing are approved for payment out of
proper funds; and
BE IT FURTHER RESOLVED this resolution and attachments are to be made a part
of the permanent records of the Columbia Heights Economic Development
Authority.
Passed this day of , 2000.
MOTION BY:
SECONDED BY:
AYES:
NAYS:
Robert Ruettimann, President
Attest by:
Cheryl Bakken, Secretary
H;\~solufions~000-21
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Meetin of: December 19, 2000
AGENDA SECTION: Items for ORIGINATING EXECUTIVE
Consideration, Other Business DEPARTMENT: EDA DIRECTOR
NO: 7-C-1 APPROVAL
ITEM: 2001 CDBG Program Application. BY: Kenneth Anderson ,~' BY:
DATE: December 15, 200'0
ISSUE STATEMENT: The EDA is requested to considered potential projects to incor ~orate in the 2001 CDBG
Program application to be submitted to Anoka County on or before January 26, 2001.
BACKGROUND/ANALYSIS: For the 2001 CDBG Program Applications, Anoka County has restructured the
CDBG Program in which all cities and townships will submit applications to be considered on a competitive basis
versus an allocation basis. For 2001 the grant application is due to Anoka County on January 26, 2001. The
Council must approve the projects incorporated in the 2001 application. At this time, staff is anticipating City
Council consideration of the project(s) at its regular session on January 22,2001. The total grant allocation for
Anoka County in 2001 is $1,934,000. Of this amount, $1,063,700 is available for cities and townships which is 55%
of the total grant allocation. Each project submitted is limited to a maximum amount of $300,000. A meeting was
held by Anoka County staff on December 14, 2000 to discuss the 2001 CDBG program and to outline the basic
criteria, eligible activities, national objectives, and other information related to this program. We have attached a
copy of the Powerpoint analysis summarizing this information on the CDBG program. You will note that one of
three federal objectives must be met with CDBG funds including: 1) benefit to low and moderate income persons, 2)
"~" ,revention or elimination of slums and blight, and 3) urgent need. Please also review the eligible activities. Anoka
County will likely only fund high priority activities as listed in their Consolidated Plan Goals and Priorities (see
attached). Finally, the CDBG program is governed by a number of Federal regulations including Davis-Bacon labor
standards, environmental, fair housing, relocation, lead-based paint, equal opportunity, record keeping, and auditing.
These regulations greatly complicate the application and implementation process and also increase overall project
costs.
The City staff offers the following recommended option for consideration by the EDA Board of Commissioners.
The EDA currently owns the properties at 3944 and 3950 Lookout Place. We are proposing to use CDBG funds to
acquire the Conoco Convenience Store/Gas Station at 3955 Lookout Place. The project application will be for the
maximum $300,000 to acquire and demolish the structure and complete site restoration. This will include removal
of the underground fuel tanks and performing any necessary soil corrections. The property owner is interested in
selling this property. The EDA will have three lots assembled with frontage and visibility from University Avenue
making the site more marketable and functional for a future commercial use. Elimination of slums and blight and
benefit to low and moderate persons (create new jobs) would be used to meet the national objectives.
RECOMMENDATION: Staff recommends submitting the proposed acquisition of the Conoco Convenience
Store/Gas Station site for the 2001 CDBG Program Application.
RECOMMENDED MOTION: Move to authorize staff to pursue preparation of the 2001 CDBG Program
Application for the acquisition of the Conoco Convenience Store/Gas Station at 3955 Lookout Place; and
furthermore, to submit said application to the City Council for consideration on or before January 22, 2001.
Attachments
:DA ACTION:
I
h:\consent Form\2001 CBDG Program Application
230
393O
3909
3853
3822
3816
3810
3804
3800
3825
3809
3801
4055 4042
4049
4040
4036
4039
4034
4037 4028
4024
4025 4018
4014
4010
4001
4006
4002
4059
4050
4051
4044
4045
4040
4039 4038
4033 4034
4031 4030
4025 4024
4023
4o18
4017
4013 4012
~4009 4008
411 423
3944
3891
,2 ~ ,o.o.,5.o.,o.o.~'° 4321°~°'
~c~.. 334 344 '~ o'418 ~
~. ~ 3980
3901
25 ~ ~ ~ 3970
3966
IT
234.3'
3923
3915
125.0'
3962
3952
3948
38oo
125,0'
PL
251.1'
3800
38TH
3755
389.1'
AVE
201.1' '
'-rio
129.6' 129.6'
4057 4056
4048
4o51
4044
4041 4040
4039 4036
4033 4034
4031 4030
4027 4026
4021 4022
4019 4018
4015 4012
4Oll 4008
4002
~501 509
4000
4055
4051 I 405
4047 / 404
.L,,~.404
4o41
4033 403
4029 403
4025 I 402
4023 J 402
4o17 I 4o~
4013
535
40 TH AVE
500
Housing Goals and Priorities Chart
2001-2005
PRIORITY HOUSING NEEDS Priority Need Level
(households) I'Iigh, Medium, Low
Income Priority
Small Related 0-30% H
31-50% H
51-80% M
Large Related 0-30% H
31-50% H
Renter 51-80% H
Elderly 0-30% H
31-50% H
51-80% L
All Other 0-30% H
31-50% H
· 51-80% L
0-30% H
Owner 31-50% M
51-80% M
Special Populations 0-80% H
Community Development Goals and Priorities
2000-2005
PRIORITY COM3~TY DEVELOPMENT NEEDS
Priority Need Level
High, Medium, Low
PUBLIC FACILITY NEEDS
Neighborhood Facilities
Parks and/or Recreation Facilities
Health Facilities
,, Parking Facilities
Solid Waste Disposal Improvements
Asbestos Removal "
Non-Residential Historic Preservation
Other Public Facility Needs
INFRASTRUCTURE
Water/Sewer Improvements
Street Improvements
H
L
L
L
L
M
M
M
M
M
Sidewalks
L
Sewer Improvements
M
L
L.
H
H
H
H
H
H
L
Flood Drain Improvements
Other Infrastructure Needs
PUBLIC SERVICE NEEDS
Handicapped Services
Transportation Services
Substance Abuse Services
Employment Training
Health Services
Other Public Service Needs
ANTI-CRIME PROGRAMS
Crime Awareness
Other Anti-Crime Programs
YOUTH PROGRAMS
L
Youth Centers H
Child Care Centers H
Youth Services H
, Child Care Services H
* Other Youth Programs H
SENIOR PROGRAMS
Senior Centers H
Senior Services H
**Other Senior Programs
H
Community Development Goals and Prior ties
Page 1
ECONONHC DEVELOPMENT
Rehab; Publicly- or Privately- Owned H
CI Infrastructure Development M
Other Commercial/Industrial Improvements H
Micro-Enterprise Assistance
ED Technical Assistance
H
M
Other Economic Development L
PLANNING
Plannin~
H
Community Development Goals and Priorities
Page 2
CITY OF COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Meeting off December 19, 2000
AGENDA SECTION: ORIGINATING DEPT:~,[~ ,~EXECLITIVE DIRECTOR
NO: EDA/~ APPROVAL
ITEM: Approve Application C1998-06, BY: Tim Johnson ~-f~ BY:
CDBG Housing Rehabilitation Program DATE: December 14, 2000
Background:
Center for Energy and Environment (CEE) has prepared one Community Development Block
Grant (CDBG) housing rehabilitation deferred grant/loan'application which needs to be
submitted to Anoka County.
Analysis:
The following briefly summarizes the project. Please note that the amounts ir~ the table include
the $875 CEE processing fee which will be charged for each application processed.
Grant # Amount Address Contractor(s) Sc'ope of Work Summary
C 1998-06 $11,463 1312 NE 44~ B & B Roofing, Replace roof, Replace
Avenue Window Lite windows, doors. Install
gutters, soffits and fascia.
Repair damaged walls
and ceilings, as well as
make health and safety
improvements.
Recommended Motion:
Move to approve the CDBG Housing Rehabilitation Deferred Grant/Loan Application for Grant
# C1998-06 in the amount of$11,463 for housing rehabilitation to B & B Roofing and Window
Lite, and the Center for Energy and Environment subject to meeting all program requirements;
and furthermore, to direct staff to submit the loan application to Anoka County and to authorize
all related expenses to be reimbursed from Fund 202-46350-4600/3050.
Attachments: Proceed to Work Order; Property Rehab Contracts; Scope of Improvement
Summary
EDA ACTION:
, ,' Page 1 ofl
PROCBBD TO WORK ORDBR
CBB/COLUMBIA HBIGHTS
ADMINISTERING BNTITY
REHABILITATION APPROVAL ~
GRANT NUMBER · RECIPIENT LAST NAME DATE AMOUNT OF GRANT
/
CEE Processing Fee $875.00
Application date May 2000
Board approval date
Bid opening date
Funds to be drawn from year
Target area
Contractors B & B Roofing, Window Lite.
City of Columbia Heights
Source & amount of other funding N/A
TOTAL $11,463.00
Anoka County hereby approves the Home Rehabilitation Grant applications referred to above and
authorizes the immediate commencement of work as specified in each Anoka County Improvements
Certificate. Grant funds for each amount shown will be forwarded upon completion of a given grant for
deposit in the Administering Entity's Working Balance. Proceeds may not be disbursed until: (1) The
Administering Entity conducts an inspection of the specific work for which payment is to be made and
determines that the work has been completed in a satisfactory manner; and (2) a Completion Certificate is
executed by all parties for.work completed.
Anoka County refers the Administering Entity to the warranties set forth in the contract, which apply to
each application submitted to Anoka County for approval. In the event that any of the warranties are
found to be untrue, Anoka County may, at its option, exercise any of the remedies provided in the Grant
Funding Agreement, including the right to require the Administering Entity to reimburse Anoka County
for funds previously disbursed.
Approved by:-
607~CDBG~wrkodr.do~
COLUMBIA HEIGHTS GRANT PROGRAM
SCOPE OF IMPROVEMENT SUMMARY
1312 NE44t~ Avenue
Columbia Heights, MN 55421
Cell # (612) 232.7727
Smoke Detectors
B & B Roofing
6760 Madison St
Fridley, 55432
763.571.0248
Stair Tread
$-o-o
Window Lite
84a Avenue 0460
Brooklyn Park 55445
425.2227
ROOF REPLACEMENT
GUTTERS AND DOWNSPOUTS
INTERIOR WALLS AND CEILINGS
WINDOWs AND DOORS
Window Lite
CONTRACT
FOR REHABILITATION OF RESIDENTIAL PROPERTY
THIS AGREEMENT is made on this day of. ,2000, between -~ ..
.... ~..~ . _=. , ..~.--.~, owner of 1312 NE 44~ Avenuel Columbia Heights, MN 55421 party
of the first part, hereinafter referred to as the "Owner", and B & B Roofing, party of the second
part, hereinafter referred to as the "Contractor".
WITNESSETH
The Contractor for and in consideration of the payment or payments herein specified and
by the Owner to be made, hereby covenants and agrees to furnish all materials (except such as
are specified to be furnished by the Owner) all necessary tools and equipment and to do and
perform all the work and labor in the rehabilitation of the residential property located at 1312 NE
44a Avenue for the price and compensation set forth and specified in the Proposal signed by the
Contractor and which is attached hereto and incorporated herein as part of this Contract, said
work to be done and performed in accordance with the Plans, Specifications, and Special
Provisions therefor on file and in the office of the Center for Energy and Environment, of the
County of Hennepin, State of Minnesota, which Plans, Specification, and Special Provisions are
hereby made a part of this Contract.
The Contractor further covenants and agrees that it will commence work on or before
2000, and will have the same completed in every respect to the satisfaction and approval
of the Center for Energy and Environment and the Owner, on or before,2000 or
within ninety (90) calendar days commencing at Notice to Proceed date.
The Owner covenants and agrees that he/she shall tender payment of the agreed upon
contract price within thirty (30) days of satisfactory completion of said work and the receipt of
the complete release of all liens arising out of this Contractor or receipts in full, covering all
labor and materials for which lien could be filed, or a bond, all as provided for in the Hold
Harmless clause of the Contract.
The Owner and Contractor acknowledge that the activities of CEE hereunder are
undertaken for the purpose of assisting Owner to receive federal funds to bring Owner's house up
to state and local code, health, safety and weatherization standards. Owner and Contractor
release and hold harmless CEE and its governing body, members, officers, agents, servants and
e~mployees from and against any claims, demands, liabilities, suits or actions in connection with
this matter.
607~CDBG-'~rehab-rp.do~
IN WITNESS WHEREOF, the Owner and Contractor have hereunto subscribed their
OWNER
CONTRACTOR
By:
Name:
Dated:
Phone:
By:
Name:
Dated:
"Phone:
By:
Name:
Dated:
Phone:
APPROVED AS TO FORM
By
David J. King, Program Manager
Center for Energy and Environment
Dated:
By
City of Columbia Heights
Dated:
607~CDBG~'ehab-tp.do~
CONTRACT
FOR REHABILITATION OF RESIDENTIAL PROPERTY
THIS AGREEMENT is made on this day of ,2000, between- _ _.
.... _ : .., owner of 1312 NE 44~ Avenue, Columbia Heights, MN 55421 party
of the first part, hereinafter referred to as the "Owner", and Window Lite, party, of the second
part, hereinafter referred to as the "Contractor".
WITNESSETH
The Contractor for and in consideration of the payment or payments herein specified and
by the Owner to be made, hereby covenants and agrees to furnish all materials (except such as
are specified to be furnished by the Owner) all necessary tools and equipment and to do and
perform all the work and labor in the rehabilitation of the residential property located at 1312 NE
44'~ Avenue for the price and compensation set forth and specified in the Proposal signed by the
Contractor and which is attached hereto and incorporated herein as part of this Contract, said
work to be done and performed in accordance with the Plans, Specifications, and Special
Provisions therefor on file and in the office of the Center for Energy and Environment, of the
County of Hennepin, State of Minnesota, which Plans, Specification, and Special Provisions are
hereby made a part of this Contract.
The Contractor further covenants and agrees that it will commence work on or before
2000, and will have the same completed in every respect to the satisfaction and approval
of the Center for Energy and Environment and the Owner, on or before ,2000 or
within ninety (90) calendar days commencing at Notice to Proceed date.
The Owner covenants and agrees that he/she shall tender payment of the agreed upon
contract price within thirty (30) days of satisfactory completion of said work and the receipt of
the complete release of all liens arising out of this Contractor or receipts in full, covering all
labor and materials for which lien could be filed, or a bond, all as provided for in the Hold
Harmless clause of the Contract.
The Owner and Contractor acknowledge that the activities of CEE hereunder are
undertaken for the purpose of assisting Owner to receive federal funds to bring Owner's house up
to state and local code, health, safety and weatherization standards. Owner ~ind Contractor
release and hold harmless CEE and its governing body, members, officers, agents, servants and
employees from and against any claims, demands, liabilities, suits or actions in connection with
this matter.
60~CDBG~hab-rp.doe
name.
IN WITNESS WHEREOF, the Owner and Contractor have hereunto subscribed their
OWNER
CONTRACTOR
By:
Name:
Dated:
Phone:
By:
NalTle:
By:
Name:
Dated:
Phone:
Dated:
phone:.
APPROVED AS TO FORM
By
David J. King, Program Manager
Center for Energy and Environment
Dated:
By
City of COlUmbia Heights
Dated: