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HomeMy WebLinkAboutEDA AGN 10-17-00CITY OF COLUMBIA HEIGHTS 590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806 ECONOMIC DEVELOPMENT AUTHORITY October 17, 2000 EDA COMMISSIONERS Robert W. Ruettimann Patricia Jindra Donald G. JoLLy Narlaine Szurek Gary L. Peterson JuLienne Wyckoff John Hunter The following is the agenda for the regular meeting of the Columbia Heights Economic Development Authority (EDA) to be held at 6:30 PM on Tuesday, October 17, 2000, in Conference Room 1, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. IThe EDA does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, itsI services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities toI participate in all EDA services, programs, and activities. Auxiliary aids for handicapped persons are available upon requestI when the request is made at least 96 hours in advance. Please call the EDA Secretary at 706-3670 to make arrangements (TDD/706-3676 for deaf or hearing impaired only). 2. 3. 4. CALL TO ORDER/ROLL CALL. PLEDGE OF ALLEGIANCE. ADDITIONS/DELETIONS TO MEETING AGENDA. CONSENT AGENDA. (These items are considered to be routine by the EDA Board of Commissioners and will be enacted as part of the Consent Agenda by one motion.) A. Move to adopt the consent agenda items as listed below: 1) Approval of Minutes. a. Regular Meeting of September 19, 2000. b. Special Meeting of September 25, 2000. c. Amended minutes of August 16,2000. MOTION: Move to approve the minutes as amended and presented in writing. 2) Financial Report and Payment of Bills. a. Financial Statement for September, 2000. b. Payment of Bills for September, 2000. MOTION: Move to approve Resolution 2000-16, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the financial statement for September, 2000 and approving payment of bills for the month of September, 2000. 3) Approve Payment #5 to Millar Elevator Service Company. MOTION: Move to accept the work for Pay Application #5 and to authorize payment of $34,025.00 to Millar Elevator Service Company of Cleveland, Ohio, with $8,187 authorized for immediate disbursement and $25,838 upon satisfactory completion of punch list items as determined by staff. REPORT OF THE MANAGEMENT COMPANY. A. Anita Kottsick, Parkview Villa Public Housing Administrator, Kari Wilson, Housing Manager. CITIZEN FORUM TO ADDRESS EDA ON MATTERS NOT ON AGENDA. (At this time, citizens have an oppommity to discuss with the EDA items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the EDA regarding specific agenda items at the time the item is being discussed.) 7. ~N~I~I~I~¢ 4alttO~-'~PA~/-A,T4~S_ ;~liiN,IA~_T4OIN~;~G~IgESt¢$~~ PROV,S,O. Of SERV,CES EQUAL OPPORTUNITY LMPLOYER o PUBLIC HEARINGS - None. ITEMS FOR CONSIDERATION. A. Other Resolutions. 1. 2001 Budget Presentation. MOTION: Move to waive the reading of Resolution 2000-17, there being ample copies available to the public. MOTION: Move to adopt EDA Resolution 2000-17, being a Resolution of the Columbia Heights EDA adopting a Budget for 2001. B. Bid Considerations. 1) Award Bid for Asbestos Removal at 3950 Lookout Place. MOTION: Move to except the low bid for D.A. Abatement for the removal of all asbestos contaminated material located at 3950 Lookout Place; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. C. Other Business. 1) Approval of the Downtown Master Plan "Town Square" Concept MOTION: Move to adopt the Town Square Concept Plan of the Columbia Heights Downtown Master Plan to guide future redevelopment efforts with the goals of creating a positive identity for downtown Columbia Heights, strengthen ties among nearby neighborhoods, and to attract appropriate new business opportunities. 2) Sale of Property - 4216 Central Avenue N.E. MOTION: Move to approve the extension of the amended Purchase Agreement between Mr. Bruce Nedegaard- (B.N.A.) and the Columbia Heights EDA until October 31, 2000 for the property located at 4216 Central Avenue N.E., PIN no. F35-30-24-14-0077. 10. ADMINISTRATIVE REPORTS. A. Report of the Deputy Executive Director. 1) Change in Phone System for Parkview Villa staff phones. 2) Summary of Section 8 Administration Transfer. 3) Status of Mortgage and Assignment of Mortgages filed with Anoka County. Report of the Executive Director. 1) Fire Safety Training Seminar and Fire Inspection at Parkview Villa North. Committee/Other Reports. 1) Residents Council Minutes of September 4 and 11, 2000 for review only submitted by Pat $indra in September, 2000. 11. MEETINGS: A. The next Regular EDA meeting is scheduled for 6:30 p.m., Tuesday, November 21, 2000 in '~" Community Room B at Parkview Villa. 12. ADJOURNMENT. Walter R. Fehst~ Executive Director The mission of the Columbia Heights Economic Development Authority is to provide financial and technical assistance and resources to residential, commercial, and industrial interests to promote health, safety, welfare, economic development and redevel opmen t . COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) REGULAR MEETING MINUTES OF SEPTEMBER 19, 2000 CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development Authority (EDA) was called to order by President Ruettirnana at 6:37 p.m., Tuesday, September 19, 2000, in the Parkview Villa Community Room B, 965 40~ Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Commission Members Absent: Staff Present: Robert Ruetfimann, Patricia Jindra, Don Jolly, Gary Peterson, Julienne Wyckoff, and John Hunter Marlaine Szurek Walt Fehst, Executive Director" Ken Anderson, Deputy Executive Director Anita Kottsick, Parkview Villa Public Housing Administrator PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA CONSENT AGENDA (These items are considered to be routine by the EDA Board of Commissioners and will be enacted as part of the Consent Agenda by one motion). Adopt the consent agenda items as listed below. I) Approval of Minutes - regular meeting of August 16, 2000 and Special meeting of August 28,2000. MOTION by Don G. Jolly, seconded by Gary L. Peterson, to adopt the minutes of the Special Meeting of August 28, 2000 as presented in writing and table the minutes of August 16, 2000 until the minutes are corrected to read as stated on the recording tape of August 16, 2000. All Ayes. MOTION CARRIED. In discussion, President Ruettimann expressed his concems that the Initial and Cooperation Agreement motion was not written as stated at the August 16, 2000 meeting. Ken Anderson stated that the motion was changed due to the wording in the Initial Agreement being submitted to Holmes & Associates, Inc. for the Mixed-Finance Development of the Columbia Court Townhouses project. He made the change and was going to amend the minutes at this meeting. Mr. Ruettimann explained that this was not the proper procedure for handling this situation and asked staff to resubmit the minutes as stated at the October, 2000 meeting with an attached amended motion for the Initial and Cooperation Agreement section of the minutes. 2) Financial Report and Payment of Bills a. Financial Statement - August, 2000 b. Payment of Bills - August, 2000 MOTION by Don G. Jolly, seconded by Gary L. Peterson, to approve Resolution 2000-12, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the financial statements for 2000 and approving payment of bills for August, 2000. All Ayes. MOTION CARRIED. REPORT OF THE MANAGEMENT COMPANY B. Anita Kottsick, Parkview Villa Public Housing Administrator. Ms. Kottsick highlighted a few things from her report. The large elevator passed inspection on September 7, 2000. However, on September 16~ the bearings burnt out which is under warranty and will be replaced. The Parkview Villa tenant annual re-certifications are taking place at this time. The Maintenance Coordinator is in the process of receiving bids on two issues, 1) to add water main shut offvalves to each floor in the North building, and 2) additional fencing at 4607 Tyler. Parkview Villa North was experiencing problems due to having to shut off the water supply for the whole building just to fix one area of the building. The intent is to have shut off valves installed on each floor. For 4607 Tyler, Bill Gault is looking into the fencing costs due to residents reporting that people are cutting through the yard at all hours of the day. Economic Development Authority M/nutes September 19, 2000 Page 2 Ms. Kottsick passed out an Intra-Building Relocation Policy to the Board members and stated that she has made some changes to the policy. A relocation fee of $125.00 shall be paid by Parkview Villa residents relocating from one unit to another within the building who were on the relocation list prior to July 18, 2000. The Intra relocation fee of $400.00 shall be paid by residents on the relocation list after July 17, 2000. Ms. Kottsick also invited the Board members to the Annual Fall Festival Picnic on Tuesday, September 26, 2000 at 5:30 p.m. and she also stated that she would be out of the office on September 20,21,22 at a seminar. Karl will be in the office to cover her duties. Some of the Commissioners will be attending the festivities to help out. CITIZEN FORUM TO ADDRESS EDA ON MATTERS NOT ON AGENDA. Mrs. Diane Powell, Unit 905, expressed her concerns about a fare alarm going off in the building. The alarm went off for twelve minutes before the fire department came. Anita said it turned out to be smoke from a barbecue across the street from Parkview Villa and one of the'tenants from Parkview had a window open, thus, tripping the f'are alarm. Mrs. Powell also said that the 9~ floor f'are door did not close and asked if this could be taxed. Mr. Jolly stated that he was sure that the Fire Department would be more than willing to go over the Fire Procedures for residents. Mr. Fehst was asked by President Ruettimann to have the Fire Department check that the doors on all floors are properly functioning during an actual alarm and why it took twelve minutes to respond to the call. He also requested that the Fire Department do a Fire Procedural Presentation for the residents of Parkview Villa, possibly at a residents council meeting. ITEMS FOR CONSIDERATION A. Other Resolutions. 1) Performance Funding Systems Operating Subsidy. Ken Anderson explained that each year the EDA receives an Operating Subsidy to be used for Parkview Villa North from HUD for extraordinary maintenance and building repairs..For the year 2000 our Operating Subsidy was $51,070. In our Budget for 2001 we have budgeted $50,000 for our Subsidy. We have been asked by HUD to submit a Resolution approving the Calculation of Performance Funding System Operating Subsidy. Staff is asking the EDA to approve Resolution 2000-13 for the Calculation of Performance Funding System Operating Subsidy for 2000. A pa~ of the program includes the Drug Free Workplace which is also attached to the Resolution. MOTION by Julienne Wyckoff, seconded by Gary L. Peterson, to approve the EDA Resolution 2000-13, being a resolution of the Columbia Heights Economic Development Authority confmning approval of the Calculation of Performance Funding System Operating Subsidy for 2000; and furthermore, to direct the Executive Director to forward same to the U.S. Department and Urban Development. All Ayes. MOTION CARRIED. B. Bid Considerations. 1) Proximity Readers and Security Camera System for Parkview Villa. Mr.: Anderson explained that staff and the Police Chief have been working with Trans-Alarm in regards to putting in a security system with ProxLmity Readers and Security Cameras for Parkview Villa North. Staff is submitting an estimate from Trans-Alarm for review and approval. The Proxir~ty Readers would be similar to what the City Hall is currently using. Ken explained that the £arst page of the estimate is for the Security Camera System which includes color camera viewing for better clarity, and all of the hardware necessary for a total of $13,694.21 which includes the labor, hardware and installation cost. If the Board would choose to go with black and white cameras there would be a $1,700.00 deduction in this amount. The second page is an estimate for the Proximity Reader System for a total package of approximately $28,000. In discussion, President Ruettimann commented that he had heard that the colored cameras project better images so he felt that it would be a good idea to go with the colored camera system. He also noted that the estimate was for only three cameras and he thought that we had talked about an estimate for four. Mr. Anderson said that this was correct and apologized for not having had a chance to look over the estimate as it just came in to the Community Development Department office this afternoon. Ken was sure that they had talked about four cameras; one at the main entry, one at the south elevator lobby, one at the garage service door, and one at the exterior parking lot. Brace Vogelgesang did leave Ken a message saying that they did have some trouble determining where they could locate a second camera. When Ken and Brace met with the Police Chief they talked about having one on the North Economic Development Authority Minutes September 19, 2000 Page 3 building that would be facing out towards the parking lot and Brace was proposing that we put a second one on the southeastern comer of the south building to have a view of the south side of the building where the entrance is on 40~ Avenue. President Ruettimann stated that if the security viewing cameras would be positioned in the office at Parkview Villa and then when the office is closed, no one would view the tapes until the following day. Mr. Anderson stated that this was co~ect. A resident wondered why there has been duct tape on the garage door frequently, therefore anyone can get in without a key? Ia response, President Ruettimann stated that he felt that it was probably one of the residents in the building doing this and that the residents at the meeting tonight should all try to t-md out who this person is and explain that the door needs to be kept closed. She also aske~l if that door could be put on the same system as the north building where the door would lock when an alarm went off. Pres. Ruettimarm also suggested that this was something that could be brought up at the next residents meeting. Another resident asked if something could be done with the extra garbage that does not fit into the dumpster at Parkview Villa. It creates a smell that seeps into the units when the windows are open. Anita was asked to check into where the garbage overflow could be stored. It was the Boards decision to have staff request a quote for two more cameras for a total of five and check into what funds the $28,000 could come from. President Ruettimann would like to go through a building were the cameras are currently in operation. Mr. Hunter also wanted it noted that the estimate says that it expires in 30 days so we should get this extended. C. Other Business . 1) Approval of Preliminary Agreement. Mr. Anderson stated that this is a request for the Board to consider approval of the Preliminary Agreement for the Transition Block Redevelopment Project. The proposal for construction of 22 rental townhouses and 50 assisted living units on property that is primarily owned by NEI College of Technology and a lot at 4150 Central the EDA ownes, and the lot currently owned by Citywide Locksmithing. This is the fifth draft of the Preliminary Agreement. Dan Greensweig, of Kennedy and Graven, Chartered, presented his overview of the Agreement to the Board. He stated that the most important thing to keep in mind is that it is a Preliminary Agreement and there are a number of items to be resolved. Among them is how is Crestview and Real Estate Equities going to f'mance their project, the status of the negotiations between Real Estate Equities and NEI, and the issues revolving around the Ostrander home. Some issues that he felt the Board needs to be concerned with are: 1) Real Estate Equities is agreeing to pay $10,000 to the EDA to be applied to the EDA's cost of the project at the time the contract is signed; 2) Realize that Real Estate Equities and/or Crest View would make the EDA whole; and 3) Iaderanification of the EDA. The most important thing that the EDA should consider tonight is that if this is the kind of project that they would like to see in this area of the City then he felt that it would be a good idea to enter into the Agreement. If there are significant questions or concerns about the project, he felt that this would be the time to talk them out. In discussion, President Ruettimann said that last May the EDA approved the Cooperation Agreement for the Transition Block and he w6ndered how this Agreement related to that one. Mr. Greensweig stated that he believed that was the MHOP Agreement. Mr. Anderson confu'rned this fact. Mr Greensweig also explained that after the EDA adopts the Agreement, then it would go to the City Council for approval. President Ruettimana asked if we sign this Agreement and the developmen~ does not go through, does the EDA have any on going commimaents? Mr. Greensweig responded that they could get out of the Agreement. President Ruettimann asked Mr. Greensweig what kind of financing could be used for this development? Mr. Greensweig said there are two kinds of £mancing, l) Tax Increment Funds, and 2) Non-profit Bonds to be used for the Senior Units. Mr. Hunter asked how the payoff would be handled, in thirds? Mr. Greensweig explained that the developer would not get any of the funding until the project was finalized and units occupied. Terry Troy, of Real Estate Equities, was also at the meeting and added that this and any other issues would be checked out by the Title Company before closing. Economic Development Authority Minutes September 19, 2000 Page 4 Mr. Hunter questioned if the City could possibly put a lien against the project to protect the City? Mr. Greensweig explained that if there was default on the project, the City would not be responsible for payment. He also stated that Crest View will have a big stake in this transaction so that the EDA shouldn't have anything to worry about. Bruce Nawrocki, 1255 Polk Place, asked what would the overall total cost be for the project? President Ruettimarm stated that it is 1.2 million for our cost and approximately ten million from private investors. Mr. Nawrocki stated he would like the total cost. Mr. Anderson stated it was originally a !.2 million City investment and after some modifications it is up to a 1.5 million. Mr. Nawrocki was looking at a Tax Increment Financing Plan which the EDA Board had not received yet. Mr. Anderson stated that he was going to pass this Plan out to the EDA Board members under his report on the agenda. He explained that there were two handouts that he was going to be addressing in his staff report; 1) the Proposed Tax Incremer/t Financing Plan, and 2) the Transfer of Section 8. Mr. Anderson also explained that the City Council will be conducting a Public Hearing on Monday night for the Proposed Tax Increment Financing Plan. Mr. Nawrocki obtained a copy of this last night. These items will be discussed in the EDA's special meeting on Monday, September 25, 2000. Mr. Nawrocki stated that in the Budget section of the Tax Increment Financing Plan it is printed that $4,330,000 of up front monies will be used for the development. Mr. Anderson explained that generally it is good to have high figures in your budget for the Tax Increment Financing Plan because in the event that the cost exceeds the amount, the City Council and the EDA would have to conduct new Public Hearings for the difference. Therefore, in the past we have always allotted for a higher amount than necessary to prevent this timely process from occurring. He also added that the Tax Increment Financing Plan was prepared by our Financial Advisor, Springsted, Inc. and not by our Legal Council. Mr. Nawrocki had other questions about what was printed in the Proposed Tax Increment Financing Plan that thc EDA members had just received. Therefore, since the EDA had just received the proposal, President Ruettimann asked Mr. Nawrocki to make a list of his questions and present them to the EDA Staff this week and they would provide him with some answers to his questions by the end of next week. President Ruettimann also asked Mr. Anderson to provide him with a copy of the information that he will be giving to Mr. Nawrocki. MOTION by Don/oily, seconded by Gary L. Peterson, to approve the Preliminary Development Agreement by and among the City of Columbia Heights and Columbia Heights Economic Development Authority and Columbia Heights Transition Block, LLC; and fitrthermore, to authorize the President and Executive Director to enter into an agreement for the same. All Ayes. MOTION CARRIED. 2) Housing TIF Study (Transition Block) · Mr. Anderson explained that this was a request for the Board to approve payment to Springsted, Inc. for services related to the issuance of bonds, Tax Increment Financing District Analysis and preparation, and other f'mancial services from March 2 through Sune 30, 2000. Staffhas attached a copy of the invoice from Springsted, Inc. in the amount of $7,552.46. In the past, staff has used a larger amount to cover any unscheduled meetings or expenses tha~ may incur. These expenses will be reimbursed by the developer upon approval of the Preliminary Development Agreement. MOTION by Gary L. Peterson, seconded by Pat Jindra, to authorize expenditures to Springsted, Inc. up to $9,750 for the Transition Block Re'development Block Housing TIF Study and up to $5,000 for preparation of the TIF Plan for TIF District number 9 with payment from the EDA Fund 204; and furthermore, to authorize the President and Executive Director to process payments as necessary. All Ayes. MOTION CARRIED. 3) Section 8 Report. Mr. Anderson explained that this will be the f'mal Section 8 report as there is a special meeting of the Columbia Heights EDA and HRA scheduled for next Monday night, September 25, 2000, at 6:30 p.m. to approve the f'mal Resolution and letters of transfer to the Metropolitan Council. 4) MI-IFA Loan Status Report. President Ruettimann questioned why the MHFA Loan Report came with only the loans above $5,000 and not all loans? Mr. Anderson explained that the reason for this is that any loan under $5,000 does not have to be filed with Economic Development Authority Meeting Minutes September 19, 2000 Page 5 Anoka County. Currently the EDA has two outstanding loans that were filed at the Anoka County Auditors office on September 7, 2000 by staff member, Cher Balcken. The Mortgages and Assignment of Mortgage will be returned with a file number on them approximately in 3 to 4 weeks and then staff will send a copy of the mortgages to MItFA. Mr. Anderson also passed out a letter that staff received today from Hal Rossi, of the IvlI-IFA in regards to the Shemey and Catherine Gafkjen Home Improvement Loan gl 103055 that the EDA had asked for a pardon on the balance due to the situation. Mr. Rossi stated in the letter dated September 18, 2000 that the Columbia Heights Economic Development Department is responsible for the payment. Therefore, the EDA decided to place a motion into effect for payment. MOTION by Gary L. Peterson, seconded by John Hunter, to approve paymem to Compu-Link Loan Services, Inc. in the amount of $4,759.92 for the payoffofthe MI-IFA Home Improvement Loan gl 103055 for Shemey and Catherine Gafkjen account from Fund 204-46314-4600; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. All Ayes. MOTION CARRIED. ADMINISTRATIVE REPORTS A. Report of the Deputy Executive Director. 1) MCPP Update Mr. Anderson explained that he had included in the EDA Agenda packet a copy of the MCPP Newletter for informational purposes only. In the newsletter it states that as of August 23, 2000, $2,299,999 remains of the original $29,948,470 released for First Time Homebuyer Loans in Anoka County. 2) Purchase of Ostrander gIouse, 4157 Jackson Street N.E.. This item was added to the agenda at the meeting by Gary L. Peterson and President Ruettimann. Mrs. Souk-up, the daughter of Ms. Ostrander, was present at the meeting. She stated that City staffwas suppose to meet with her a week ago to tell her when the closing date would be on the property. She has not heard from the City staff yet. Mr. Fehst explained that he has been in contact with Mary Soulmp in the last couple of weeks. The major hold up to the closing of the property is because NEI has not signed an Agreement with Real Estate Equities yet. President Ruettimann suggested that Real Estate Equities should move quickly on the purchase of the property. If they decide that they are not interested, he recommended that the EDA purchase the property and be reimbursed from the developer. He also asked that Ken and Walt mett with Terry Troy, Real Estate Equities on the Ostrander property and bring the specifics to the special EDA meeting on Monday, September 25~, 2000. B. Report of the Executive Director-None. C. Committee/Other Reports. Pat Jindra reported that she attended two of the Resident Council meetings even though she is only required to attend them every three months. She submitted the reports to be filed with the Recording Secretary. The minutes wilI. be printed up for the next EDA meeting in October, 2000. Don Jolly noticed that the carpet by the front door at Parkview Villa is moldy and the trees have not been trimmed. President Ruettimann asked that Anita Kottsick, Parkview Villa Public Housing Administrator check into these maintenance problems and get some estimates, Julierme Wyckoff asked what was the status of the two houses on Central Avenue that the EDA was going to possibly purchase? Mr. Anderson stated that Randy Schumacher hasn't been able to do very much with the property purchases due to staff working diligently on the Transfer of the Section 8 Program and TIF Reports that are both due in the next week or so. Once these two projects are completed, staff will continue to work on the purchase of the two Main Street properties. Mr Fehst also stated that staff has been working on TIF Reports, the Budget and the Transfer of Section 8, all three projects are at high priority for their completion. Economic Development Authority Minutes September 19, 2000 Page 6 MEETINGS Thc next EDA meeting is scheduled for 6:30 p.m., Tuesday, October 17, 2000 in Community Room B at Parkview Villa. ADJOURNMENT MOTION by Gary L. Peterson, seconded by Pat Jindra, to adjourn the meeting at 8:38 p.m. All ayes. MOTION CARRIED. Respectfully submitted, Cheryl Bakken Recording Secretary H:~DAminutesLO- 19-2000Mtg. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) SPECIAL MEETING MINUTES OF SEPTEMBER 25, 2000 CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development Authority (EDA) was called to order by President Ruettimann at 6:41 p.m., Monday, September 25, 2000, in Conference Room One, City Hall, 590 40~ Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Commission Members Absent: Staff Present: Robert Ruettimann, Patricia/in&a, Marlaine Szurek, Don Jolly, Gary Peterson, Julierme Wyckoff, and John Hunter Walt Fehst, Executive Director Ken Anderson, Deputy Executive Director Randy Schumacher, Community Development Assistant Shirley Barnes, Crest View Corporation 1. Adoption of Resolution 2000-14 regarding Section 8 Administrative Transfer. Mr. Schumacher addressed the EDA Board asking for the EDA to adopt Resolution 2000-14 for the Section 8 Administrative Transfer. To date, all Section 8 participant files are in order, re-certifications and physical inspections of all units have been completed. City staff has been working closely with both Metropolitan I-IRA staff and the local HUD office to fulfill all transition criteria in order to meet the projected October transfer date. Under state statue, a city may, be resolution, authorize another housing authority to act on its behalf with respect to any powers, as its agent, such as administration of its Section 8 Program, Formal action on such a resolution is required for this transition to take place. MOTION by Gary L. Peterson, seconded by Marlaine Szurek, to adopt Resolution 2000-14, transferring all administrative responsibilities for the operations of the Columbia Heights Section 8 Program and authorize all other related letters of intent be submitted to the appropriate agencies. All ayes. MOTION CARRIED. 2. Adoption of HRA/EDA and Metropolitan Council's Transfer Agreement. Mr. Schumacher explained that the pink copy of this Agreement should be used and the HRA and EDA tonight are both adopting this Agreement to cover all standards by both HUD and the Metropolitan Council. The proposed · agreement is a product of the Columbia Heights staff, Metropolitan I-IRA, and our Section 8 consultants. The agreement covers all aspects of the administrative transfer of the Columbia Heights Section 8 program over to the Metropolitan HRA. If everything goes as planned, the Liveable Communities Committee will be reviewing the agreement on Monday night, October 2, 2000, then the projected date of transfer is November 1, 2000. The client files will be delivered to Metropolitan I-IRA on October 4, 2000. It affects only the administration of the Section 8 Program, and makes no reference or has no impact on the annual contributions contract from HUD. MOTION by Pat Jindra, seconded by John Hunter, to enter into the Agreement governing the transfer of Federal Section 8 Housing Assistance Program administration within the City of Columbia Heights and have the President and Executive Director execute same. All ayes. MOTION CARRIED. In discussion, Walt Fehst stated that Randy Schumacher should be commended for his hard work in organizing and following through with this transfer of Section 8. 3. Adoption of Resolution 2000-15 and Modified Redevelopment Plan for CBD Redevelopment Project and TIF Plan. Mr. Anderson explained that the Resolution before them is a redevelopment TIF district which has a maximum term of 25 years. The district boundaries include 4157 Jackson Street, (Ostrander residence), 825 41~ Avenue (NEI College of Technology), 4156 Central Avenue (City Wide Locksmithing), and 4150 Central (EDA Property, formerly the Columbia Professional Building). The proposed budget for TIF eligible expenditures can be found on page 5 of the TIF Plan and are conservatively estimated to be $4,330,000. The actual cost will be actually less than this amount. This TIF district is subject to a local contribution (LGA penalty) of 5% of the annual TIF generated funds which must be provided from unrestricted money and cannot be taken from TIF. The Metropolitan Council grant of $545,000 can be used as the local contribution of the City which means no City funds need to be allocated for the local contribution requirement. Dan Greensweig of Kennedy and Graven, Chartered and Keith Jans of Real Economic Development Authority Minutes September 25, 2000 Page 2 Estate Equities was present at the meeting to answer any questions from the Board. The City Council has this on their agenda for tonight's meeting to conduct a Public Hearing but, at this time staff is recommending that this item be tabled and continued at a future meeting to allow the developer more time to move forward with the property acquisition and to make sure there aren't any changes that need to be made to the Agreement. However, staff is asking the EDA to adopt the Resolution tonight and forward it to the City Council for their Public Hearing. MOTION by Marlaine Szurek, seconded by Gary L. Peterson, to waive the reading of EDA Resolution 2000-15, there being ample copies available to the Public. All Ayes. MOTION CARRIED. MOTION by Marlaine Szurek, seconded by Gary L. Peterson, to adopt'Resolution 2000-15, being a Resolution approving a modified redevelopment project and a Tax Increment Financing Plan for Tax Increment Financing District (Redevelopment) No. 9 (Transition Block Redevelopment Project - Crest View/Real Estate Equities). All Ayes. MOTION CARRIED. 4. Approve Relocation Proposal from Wilson Development Services. Mr. Anderson explained that the EDA received a letter on August 30, 2000, from Daniel Wilson, Wilson Development Services regarding the Relocation of residents at 3718 Central Avenue N.E., Columbia Heights. This property was one of two properties that the EDA was looking at purchasing. There are two residents living in the home. Dan Wilson's letter states an amount of $750.00 for time and material to evaluate the EDA's possible relocation liabilities. Staffis asking that the EDA approve payment to Wilson Development Services in the amount of $750.00 for relocation services. In discussion, President Ruettimann asked what the status was of the resident at 3722 Central that the EDA was contemplating purchasing? Randy Schumacher reported that the person in the home is willing to move or relocate. The City is asking her for a waiver of Relocation costs. Which means that we would not be responsible for relocation costs. MOTION by Julienne Wyckoff, seconded by Pat Jindra, to award the proposal to provide relocation services at 3718 Central Avenue N.E. for a fee not to exceed $750.00 to Wilson Development Services; and furthermore, to authorize the President and Executive Director to enter into an Agreement for the same. All Ayes. MOTION CARRIED. ADJOURNMENT MOTION by Julienne Wyckoff, seconded by Pat Jindra, to adjourn the meeting at 7:01p.m. All ayes. MOTION CARRIED. Respectfully submitted, Cheryl Bakken Recording Secretary H:X~EDAminutes\Special Mtg.9-25-2000 Memo To.' From: Date: Subject: EDA Commissioners, Walt Fehst, Executive Director: Randy Schumacher, Community Development Assistant; Anita Kottsick, Parkview Villa Public Housing Administrator; Kari Wilson, Housing Manager. Kenneth R. Anderson, Deputy Director ~ September 20, 2000 Initial and Cooperation Agreement minutes from EDA meeting of August 16, 2000. The Initial and Cooperation Agreement minutes from the EDA meeting of August 16, 2000 was not approved due to incorrect wording of the motion for this Agreement. The minutes have been corrected and at this time we would like to submit them for approval with the intent that the following amendment will replace the original motion as approved on August 16, 2000. MOTION by Marlaine Szurek, seconded by John Hunter, to approve the Initial and Cooperation Agreements for the Transition Block Redevelopment Project contingent on the addition of the proposed language or language substantially similar and acceptable to legal counsel for the City/EDA; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. All Ayes. MOTION CARRIED. H:\EDAminutes\Initial and Cooperation Memo I COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY(EDA) REGULAR MEETING MINUTES OF AUGUST 16, 2000 CALL TO ORDER- The Regular Meeting of the Columbia Heights Economic Development Authority (EDA) was called to order by President Ruettimann at 6:32 p.m., Wednesday, August 16, 2000, in the Parkview Villa Community Room B, 965 402 Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Commission Members Absent: Staff Present: PLEDGE OF ALLEGIANCE. Robert Ruettimann, Patricia Jindra, Marlaine Szurek, Don Jolly and John Hunter Julierme Wyckoff and Gary L. Peterson Ken Anderson, Deputy Executive Director Randy Schumacher, Community Development Assistant Anita Kottsick, Parkview Villa Public Housing Administrator Karl Wilson, Parkview Villa Public Housing Administrator Walt Fehst, Executive Director Chef Bakken, Secretary ADDITIONS/DELETIONS TO MEETING AGENDA. 9-C-4 and 9-C-5 CONSENT AGENDA. A. Adopt the consent agenda items as listed below: 1) Approval of Minutes. a. Regular Meeting of August, 2000. 2) Financial Report and Payment of Bills. a. Financial Statement for August, 2000 b. Payment of Bills for August, 2000 MOTION by Pat Jindra, seconded by John Hunter, to approve Resolution 2000-10, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the f'mancial statement for July, 2000 and approving payment of bills for the month of July, 2000 with the amendment changing the month from August, 2000 to July, 2000 as printed in the agenda. All Ayes. MOTION CARRIED. 3) Approve Payment #3 & #4 to Millar Elevator Service Company Mr. Anderson explained that this was a document for approval of Application 3 and 4 for a total of $90,105. The City keeps 10% of each pay application for retainage until the project has been completed, inspected and approved. Staffis recommending payment of Application #3 and g4. In discussion, John Hunter stated his understanding of the retainer policy for the Millar Agreement was that it would be 10% ot the total contract for one year after completion for one year, not 10% of each application fee that the City retains. Mr. Anderson will check into this percentage and report back to the EDA Commission. MOTION by Marlaine Szurek, seconded by John Hunter, to accept the work for Pay Applications #3 and g4 and to authorize payment of $90,105 to Millar Elevator Service Company of Cleveland, Ohio. All Ayes. MOTION CARRIED. 4) Section 8 Report. The Section 8 Certificates will be changed to Vouchers by October 1, 2000. The number of tenants on the program has changed dramatically due to the current staff clarifying which tenants are actually on the Columbia Heights Section 8 program. The report states that there are currently 32 Vouchers and 4 Certificates for a total of 36 which is a decrease of nine from last month. This decreases our utilization to 72 percent. The reason for the significant reduction is that several participants were reflected as active by the previous staff member. When they where actually inactive. These participants should have not been in the utilization report. We are still targeting the September 1, 2000 date for the transfer to Metropolitan Council. MOTION by Don Jolly, seconded by Marlaine Szurek, to receive the Section 8 report as written. All Ayes. MOTION CARRIED. REPORT OF THE MANAGEMENT COMPANY. A. Anita Kottsick, Parkview Villa Public Housing Administrator. The Elevator Modernization project is moving along ahead of schedule according to one of the servicemen that she had recently talked to. The EDA had requested that an inspection of the circuit panels be done and added to the Move Out Unit Preparation Checklist. She reported that this has been added and Bill Gault has akeady started checking them as Economic Development Authority Minutes August 16, 2000 Page 2 of 5 people have moved. Anita wanted to correct the date that was printed in her occupancy report for when she will be meeting with Marion Booth. It will be on the 17~h of August. She also wanted to introduce Kari Wilson as the Housing Administrator for Parkview Villa to be working in the morning hours. Anita will be spending her afternoons at the Parkview Villa office. Kari will be introduced to the residents at their meeting on August 14th. CITIZEN FORUM. Ruth Bords, Unit 123, expressed her concern about the garbage smell behind Parkview Villa. She has contacted the City Hall and the Anoka dispatcher in this regard. She was also concerned about the handicapped residents being on the seventh or eighth floor. Ruth suggested that they should not put these residents with medical problems up that high in the building because they could never get out if there was a fire and the elevators were inoperative. Ruth Hillested, Unit 310, asked for a report on the garage security. Mr. Anderson reported that we need to get a floor plan for each unit to provide this information to the company that will be quoting the job. Ken has not been able to fred a copy of the plan for the south building. Pres. Ruettimaun suggested that Ken contact HUD or the County offices to obtain the plans. Ruettimann asked that we get a report back to him by next week so that he can report back to the resident the status of the security system that was talked about last month. In the meantime, some common ideas were shared about the tenants safety exiting and entering the building. Opal Baker asked what store was going in next to Stroncek's Eagle Drug Store on Central Avenue. Mr. Anderson stated that a driving center is going in on one side and the other half has not been determined yet. Ms. Baker stated that the construction going on is just adding to the noise. Mr. Hunter received a call from a citizen of the community wondering if a dirty book store was going into that unit. He has checked into it and it is truly a RUMOR! RECOGNITION, PROCLAMATIONS~ PRESENTATIONS~ GUESTS - None. PUBLIC HEARINGS - None. ITEMS FOR CONSIDERATION. A. Other Resolutions - None. B. Bid Considerations - None. C. Other Business. 1) MHFA Loan A Minnesota Housing Finance Agency Minnesota Fix-Up Fund loan that was originated by the EDA on December 12, 1997, to Shemey and Catherine Gafkjen in the amount of $6,527.16. The property was sold in October of 1998 and the loan went into default. Sherney payed 1/3 of the remaining balance at closing and stated that Catherine Gafkjen's daughter received 2/3 of the property sale proceeds, so the remaining balance of the loan due should be received from her. Ken Anderson consulted an attorney for advice. The City Attorney suggested that the EDA pay Compu-Link Loan Service, Inc., for the unpaid amount of $4,377.80 as of 8-15-2000, plus $ .66 daily per diem and $350.00 to MHFA. In discussion, Mr. Ruettimann would like a copy of every mortgage that is not filed with Anoka County by the next EDA meeting in September, 2000. He also requested that Mr. Anderson write to the County to receive a report of any mortgages that are not filed currently. Ken asked if we could provide a list to the Commissioners of just the mortgages that we are having trouble with? Pres. Ruettimaun stated that he would like to have all of the 26 or 27 mortgages open with the City manually checked to get a report of the status of all of them. Pres. Ruettimann requested that we table this motion until next month when a report can be provided to the Commissioners of the current status of all 26 or 27 open mortgages with the City of Columbia Heights. 2) Budget Meeting Mr. Anderson proposed that a special meeting be scheduled to discuss the 2001 Budget. Currently the Budget is not ready for review. He assured the EDA Commission that the Budget will be done sometime in the next week. Pres. Rueittmarm suggested that the meeting be scheduled September 15, 2000, that only the Final Budget is discussed, nothing else that night so that the Budget is ready for adoption by the September 15~h City Council meeting. Walt Fehst suggested that we schedule the budget to be presented to the EDA the first week in September. No date was scheduled at this time. Walt Fehst and Ken Anderson will schedule the EDA's reviewal meeting and let the Commissioners know of the date later. Economic Development Authority Minutes August 16, 2000 Page 3 of 5 3) Approve the Initial and Cooperation Agreement for the Transition Block Redevelopment Project. Mr. Anderson explained that this is a request from Real Estate Equities for the approval by the EDA and the City. The Agreements are related to the Transition Block Redevelopment project which includes the properties of NEI College of Technology at 825 41~t Avenue NE., the EDA's property at 4150 Central Avenue NE., Citywide Locksmithing at 4156 · Central Avenue NE., and the house at 4157 Jackson Street. These two Agreements need to be executed by the EDA and the Cooperation Agreement only needs to be executed by the City. The City Council took action on the Cooperation Agreement at its meeting on August 14th and approved it subject to additional language being included. The Initial and Cooperation Agreements basically explain how the funds will be distributed between the Minneapolis Public Housing Authority, Metropolitan Council HRA, City of Columbia Heights, and the Columbia Heights EDA. Legal counsel for the City/EDA has reviewed the Agreements and has suggested that the EDA approve the two Agreements with the contingency or addition of the proposed language or language substantially similar and acceptable to legal counsel for the City and EDA. In discussion, it was noted the Council set a Public Hearing for September 25, 2000 to review the proposed TIF Plan and establishment ora TIF District. Staffhas not reviewed the Tax Increment Financing Plan. August 25, 2000 is the date that the Tax Increment Financing Plan is to be presented to the School District and Anoka County in a draft form according to the financial advisors outline for the proposed time schedule. President Ruettimann was concemed that the EDA signs the Agreements and the project would go through with some changes by City Council that the EDA wouldn't necessarily agree on and the contract would go through. Mr. Anderson stated that the EDA and City Council review and approve the necessary TIF Agreements. If the Planning and Zoning Commission does not approve the PUD Agreement, then the Agreement will not go through. Mr. Fehst stated that if the City and EDA approve these Agreements, the project may go through. If the TIF and/or other Agreements are not approved, nothing will be built. MOTION by Marlaine Szurek, seconded by John Hunter, to approve the Initial and Cooperation Agreements for the Transition Block Redevelopment Project contingent on the addition of the proposed language or language substantially similar and acceptable to legal counsel for the City/EDA with the understanding that the Initial Agreement be changed to read One, two bedroom and two, three bedroom MHOP units wherever listed in the Agreement; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. All Ayes. MOTION CARRIED. 4) Community Development Block Grant Housing Rehabilitation Program. Mr. Anderson explained that we received a CDBG Housing rehabilitation loan application from the Center for Energy and Environment (CEE) which needs to be submitted to Anoka County after the EDA approves the loan. The property at 4149 4~ Street NE is planning on doing roofing, windows, doors, demolish the garage, install soffits and fascia, and fix plumbing, electrical, heating, exterior painting, gutter repair, replace kitchen cabinetry, as well as make health and safety improvements to the unit. MOTION by Donald Jolly, seconded by Pat Jindra, to approve the CDBG Housing Rehabilitation Grant Loan Application for Grant #C1997-03 in the amount of $14,475 for housing rehabilitation to Osborne Enterprises, and the Center for Energy and Environment subject to meeting all program requirements; and furthermore to authorize the Mayor and City Manager to enter into an agreement for the same. All Ayes. MOTION CARRIED. 5) Razing of Substandard Buildings. Mr. Anderson explained that the EDA has purchased three substandard properties with the intent of razing the buildings for redevelopment. The commercial building at 828 N.E. 40~ Avenue, 3950 Lookout Place and 3944 Lookout Place. The City Council has declared the dwelling at 4358 N.E. 3ra Street a Hazardous Building, under Resolution 99-15. The Building Official and City Attorney will attend Anoka County Court on August 21, 2000 to seek the permission and assess the costs to the property in the form a special assessment. Staff is asking the Board to direct staff to draft demolition specifications for the projects, solicit bids for the projects and to direct the City Manager and Mayor to enter into a contract for the razing of the buildings with the lowest, responsible, qualified bidder. The project will be funded by 415 PIR Economic Development Authority Minutes August 16, 2000 Page 4 of 5 Abatement Funds. EDA owned properties will use CDBG Funds. MOTION by John Hunter, seconded by Marlaine Szurek to adopt Resolution 2000-59, authorizing staff to prepare specifications and solicit bids for the razing of 4358 NE 3~ Street, 828 NE 40~' Avenue, 3944 Lookout Place, and 3950 Lookout Place and furthermore; to authorize the Mayor and City Manager to enter into an agreement for the same. All Ayes. MOTION CARRIED. ADMINISTRATIVE REPORTS. A. Report of the Deputy Executive Director. 1) Property Sale Update - 4216 Central Avenue NE. Staff received plans last week from Mr. Nedegaard for this property. Currently, the planner is reviewing the new plans for any conflict with the City Code. City Council and the Planning and Zoning Commissioners approved the plan last fall. The City Planner is reviewing the plan to see if there is any substantial changes in the plans. If so, the plans would have to go before the City Council and Planning and Zoning Commission again. In discussion, Pres. Ruettimann asked if this can possibly be sold and settled by the end of summer if there are not any significant changes in the plans? Mr. Anderson stated that the original agreement stated that this project should be finalized before the first of the year. Then we extended the agreement until spring of 2000. What staffis asking for at this time is that the EDA extend this agreement using the same terms as used last time to extend it for another couple of months. Mr. Ruettimann wanted it recorded that the EDA did not own the property until March of 2000, so that we only had a verbal agreement with Mr. Nedegaard, not a purchase agreement. MOTION by Szurek, seconded by Jindra, that we extend the current purchase agreement between Mr. Nedegaard and the EDA until September 30, 2000. All Ayes. MOTION CARRIED. 2) Update on Acquisition of 3855 Main Street NE. Mr. Schumacher reported that he has finalized the Acquisition of 3855 Main Street NE., Columbia Heights. The closing was held on Tuesday, August 15, 2000. At this point the options are for the City Council to sell the property to the neighbors on either side at a cost of $10,000 a piece and they would be willing to remove the blighted home at their own expense thus making their property lots larger. The City Council could also sell the property to a developer to rebuild a new home on the land. Mr. Anderson indicated that the lot is 40 x 26 and approximately 5,063 sq ft. We generally consider a lot at 6,500 square feet to be a buildable lot size, however, there are provisions in the ordinance that allows you to go down to 3,900 square feet. 3) Downtown Master Plan. Mr. Anderson reported that the Downtown Master Plan was approved by the City Council last Monday night with the "Town Square" concept being the approved option. This plan will be presented to the EDA in September for approval. A copy of this Task Force initiated plan will be given to the EDA Board members next week for review. 4) Community Fix-Up Fund. Mr. Anderson reported that staff has received a copy of the letters regarding the Discount Loan Program or Community Fix-Up Funds program that will be going out to residents of Columbia Heights with Cape Cod and Rambler homes informing them of the funds that Columbia Heights has available to them for upgrading these types of homes. These homes were constructed before 1970. Household incomes must be less than $78,890 to receive an interest rate between 2 and 6 percent depending on income. These letters should be mailed out in the next week or so to the Columbia Heights residents. B. Report of the Executive Director. C. Committee/Other Reports. Pres. Ruettimann verified that all Commissioners have had a chance to read Michelle Chalin's exit report. He expressed his feelings that this is a very valid report for both the EDA and Crest View Management. The EDA's thanks goes out to Crest View Management for providing this report. Economic Development Authority Minutes August 16, 2'000 Page 5 of 5 MEETINGS A. The next Regular EDA meeting is scheduled for 6:30 p.m., Tuesday, September 19, 2000 in Commu- nity Room B at Parkview Villa. ADJOURNMENT. MOTION by Donald Jolly, seconded by Pat Jindra, to adjourn the meeting at 8:02 p.m. All Ayes. MOTION CARRIED. Respectfully submitted, Kenneth iL Anderson Recording Secretary H:~EDAminutes\8-16-2000 I The mission of the Columbia Heights Economic Development Authority is to provide ~nancial and technical assistance and resources to residential, commercial, and ~dustrial interests to promote health, safety, welfare, economic development and Iredevel opmen t COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting off October 17, 2000 AGENDA SECTION: Consent Agenda ORIGINATING EXECUTIVE NO:r d _ 8- .2. DEPARTMENT: EDA DIRECTOR APPROVAL ITEM: Financial Report and Payment of Bills BY: Ken Anderson 1,~ ' BY: DATE: October 10, 200£ BACKGROUND: The bound Financial Report for September 1, 2000 Check Listing (green sheets), and draft Resolution 2000-16 are attached for review. The enclosed Financial Report lists the Revenue Guideline (pink sheets), the Expenditure Guideline (yellow sheets), Expenditure Guideline with Detail (white sheets), and Balance Sheet (blue sheets), for each fund and department. The report covers the activity in the calendar (fiscal) year from January 1 through September 30, 2000. The Check History shows each fund with an expenditure history during the month of September, 2000. The total disbursements by fund are shown at the top of the listing. RECOMMENDATION: Staffwill be available to answer specific questions. If the report is satisfactorily complete, we recommend the Board take affirmative action to receive the Financial Report and approve the payment of bills. RECOMMENDED MOTION: Move to approve Resolution 2000-16, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the Financial Statement for September, 2000 and Payment of Bills for the month of September, 2000. EDA ACTION: H:xconscnvl0-17-2000FinRcp.wpd I EDA RESOLUTION 2000-1--6 RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) APPROVING THE FINANCIAL STATEMENT FOR SEPTEMBER, 2000 AND PAYMENT OF BILLS FOR THE MONTH OF SEPTEMBER, 2000. WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the month of September,2000 and the list of bills for the month of September,2000 are attached hereto and made a part of this resolution; and WHEREAS, the EDA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW,THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Economic Development Authority. Passed this day of , 2000. MOTION BY: SECONDED BY: AYES: NAYS: Robert Ruettimann, President Attest by: Cheryl Bakken, Secretary H;\ResolutionsX2000-16 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: October 17, 2000 AGENDA SECTION: Consent ORIGINATING EXECUTIVE NO:,-tv-r---ti---Il--'& DEPARTMENT: EDA DIRECTOR APPROVAL ITEM: Approve Elevator Modernization Pay BY: Kenneth Anderson ~B-Y: Application//5 DATE: October 10, 2000~ BACKGROUND/ANALYSIS: Please find attached a copy of the fifth request for payment, Application//5, for elevator modernization for Parkview Villa. This request for payment has been submitted by Millar Elevator Service Company doing the modernization work for the two elevators at Parkview Villa North. A letter from Ted Smith, President of Elevator Advisory Group, is attached recommending payment in the total amount of $34,025.00. We are further recommending that 10% of the total contract amount be retained until the final punch list items are resolved to the satisfaction of the Elevator Advisory Group and staff. This retainage amount totals $25,838, therefore, only $8,187 will be disbursed at this time with the remaining $25,838 to be disbursed upon final approval of punch list items. Mr. Ted Smith of Elevator Advisory Group will be inspecting the site sometime before Tuesday's meeting to prepare a punch list. RECOMMENDATION: Staff is recommending authorization of payment to Millar Elevator Service Company in the total amount of $34,025.00 with $8,187 to be disbursed immediately and the remaining $25,838 upon satisfactory completion of punch list items. RECOMMENDED MOTION: Move to accept the work for Pay Application #5 and to authorize total payment of $34,025.00 to Millar Elevator Service Company of Cleveland, Ohio, with $8,187 authorized for immediate disbursement and $25,838 upon satisfactory completion of punch list items as determined by staff. EDA ACTION: h: \consent\Applicat ion #5. wpd I I September 19, 2000 ELEVATOR ADVISORY GROUP, n C. Mr. Kenneth R. Anderson Deputy Executive Director City of Columbia Heights, EDA 590 40th Avenue NE Columbia Heig~hts, MN 55421 " RE: Elevator Modernzition Pay Appalication #5 Park, view Villa North Bldg., Columbia lfeights Dear Ken, We have received and reviewed from Millar Elevator, the enclosed Pay Application #5 for the Parkview Villa North Building elevator modernization project. We are approving the amount requested, $34,025.00 for Application #5. We recommend that the pay application be processed for payment. Enclosed is a copy of the invoice for your records. Ken, if you have any questions, please call. Sincerely, R.T. Smith President cc: Terry Katz Millar Elevator encl/krn 289 E. 5th St. · Suite LL101 ° St. Paul · Minnesota · 55101 · (651) 293-0595 · Fax: (651) 224-6758 - ~;lll Io o~.~ r4.~ 0 mli--'ar Millar Elevator Service Co. WAIVER OF LIEN - Final STATE OF OHIO ) ) COUNTY OF LUCAS ) TO ALL WHOM IT MAY CONCERN: Whereas, we the undersigned, Millar Elevator Service Company, have been employed by THE CITY OF COLUMBIA HEIGHTS to MODERNIZE (2) ELEVATORS at the building known as PARKVIEWVILLA - 965 40TH AVENUE N.E. City of COLUMBIA HEIGHTS State of MINNESOTA Now, therefore, know ye, that we the undersigned, being requested to give a final waiver, for and in consideration of the sum of THIRTY FOUR THOUSAND TWENTY FIVE Dollars, upon payment to us of said unpaid sum, do hereby waive and release any and all lien, or claim, or right to lien on said above described building and premises under the Statutes of the State of MINNESOTA except for disputed claims for additional work in the amount of $ NONE. Before any recipient of this document relies on it, the party should verify evidence of payment to the undersigned. Given under our hand and seal this 28TH day of AUGUST , A.D., 20 00. Millar Elevator Service Company Parkview Villa Housing Complex 965 N.E. 40th Avenue, Columbia Heights, MN 55421 DATE: OCTOBER, 2000 (612) 788 TO: KEN ANDERSON, DIRECTOR OF COMMUNITY DEVELOPMENT; EDA SHIRLEY BARNES, CHIEF EXECUTIVE OFFICER; CREST VIEW COMMISSIONERS; COLUMBIA HEIGHTS EDA BOARD OF DIRECTORS; CREST VIEW FROM: ANITA KOTTSICK, HOUSING ADMINISTRATOR'~ KARl WILSON, HOUSING MANAGER ~-'" RE: SEPT/OCT MANAGEMENT REPORT FOR PARKVIEW VILLA & 4607 TYLER Fax (612) 782-0857 PHYSICAL PLANT: Elevator modernization,project - Elevator passed inspection. Need to meet with elevator company representives for final punch list items. South elevatorwas down on 10/7/00 with a resident inside, the fire departmen.t did remove resident and elevator company was called out to service elevator. Upon further investigation the phone in car #3 (South) does not call out. Millar elevator company has been contacted to set up phone to call main office number. City staff and Housing Administrator attending a demo on a software program on 10/10/00 for the H.M.S. software. Yardi Inc., sales representive sending updated info Master software program. Apparently NanMcKay was bought out by Yardi Inc. and that is why they were unable to sell product. All sales were suspended until negotiations were comp!e, te. Information will be set out as soon as new pricing structure has been established, product is available for purchase. Housing Manager held Building Watch Program Oct. 4. The results ora building survey were shared. It was decided that at this time there was not enough interest to develop a system. Many residents already had their own system of checking their friends and neighbors. Owned by the EDA o! the City o! Columbia Heights Managed by Crest View Management Services Equal Housing Opportunity Agency The Maintenance Coordinator is also looking at the price of additional higher fencing at 4607 Tyler as there have been numerous complaints from current residents about people cuffing through the fenced in area at all hours of the day. The #2 circulation pump motor for South building is down due to power surge. Maintenance Coordinator has removed and will take to local motor repair. Apartment #104 heating system has leak and will be repaired after the header on the boiler has been replaced. Header ordered and is planned to be replaced the week of Oct. 9. Header needs to be replaced to maintain a comfortable building temperature. Housing Administrator received report from ,Charles Thompson, Fire Chief regarding response time of a call September 16, 2000. This report showed a very favorable response time. In addition the Fire Chief will be a guest speaker at the Oct. 9 Resident Council Meeting to educate residents on fire safety and answer any questions. OCCUPANCY: NORTH BUILDING: APT # VACANCY DATE 101 Aug. 31 509 March 1 904 Oct. 31 NAME MOVE-IN DATE Robert Hawkinson Oct. 13 working off waiting list working off waiting list SOUTH BUILDING: APT# VACANCY DATE 419 Sept. 15 219 Oct. 31 NAME MOVE-IN DATE Alice Brauninger Oct. 6 working off waiting list Waiting list totals are as follows: Parkview Villa North 23 CH Residents 38 Non-residents 4607 Tyler 4 CH Residents 7 Non-residents Parkview Villa South 29 CH Residents 16 Non-residents MISC: For informational purposes the Parkview Villa calendar is attached. No changes have been made regarding the security at Parkview Villa since the last EDA report in September. Housing Administrator has worked with staff to find an alternative to trash being brought out back door. Residents could bring trash to l=t floor trash chute and any items that were too large for the chute door (such as a trash container, a lamp, ect.) would need to be arranged through the office, during normal business hours and staff would take to back dumpsters. The Housing Administrator will be on vacation Oct. 27 & 30. The Housing Manager will be working mornings and on call for the Housing Administrator. g 0 ~ :3 r 0 0 I 1- 0 I J:::: 0 E_ ~ _E 'E E 'E COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: October 17, 2000 AGENDA SECTION: Items for Consideration, ORIGINATING EXECUTIVE Other Resolutions. DEPARTMENT: EDA DIRECTOR NO: 9-A-1 APPROVAL ITEM: Resolution 2000-17, Approve Budget for BY: Kenneth Anderson](~. BY: 2001. DATE: October 13, 2000 {, BACKGROUND: The preliminary proposed EDA Budget for Fiscal Year 2001 has been prepared in draft form by staff and previously delivered to the EDA Commissioners. Please bring the 2001 Proposed Detailed Budget document to the meeting, rt will be necessary for the EDA to pass the Resolution with the recommendation to the City Council approving the Proposed Budget for taxes payable in 2001. Draft Resolution 2000-17, is enclosed for review and approval as may be amended. The EDA adopted Resolution 2000-11 on August 28, 2000 setting the recommend EDA Levy at $119,295 which is the same amount approved for the 2000 Budget year. ANALYSIS: The 2001 Proposed Detailed Budget distributed to the Commissioners has been provided in draft form. Upon further review by staff we have noted a couple of changes which need to be made. First, in the Parkview Villa North Fund 203-43330 the expenses total $349,552. Reductions in the proposed line items need to be made to reduce the total to $333,592 which is the amount of anticipated revenue for 2001. Staff will suggest specific line items to cut at the meeting on Tuesday night. Secondly, the expenditures for EDA Fund 204-46314 show total expenses of $119,045 these expenditures need to be revised and increased to a total amount of$119,295 which is the same amount as the anticipated revenue to be received in the recommended Levy. You will also note that the Home Improvement Fund does not reflect any expenditures because of the contract with Community Revitalization Resources to administer these grants/loans. Also, the Section 8 Budgets are not reflecting any activity due the program transfer to the Metro HRA. RECOMMENDATION: Staff is recommending the Board consider the Proposed Draft Budget Document and if acceptable as amended, adopt Resolution 2000-17 establishing a recommended Budget to be submitted to the City Council for adoption and consideration at the Truth in Taxation Public Hearings to be held by the City Council in November/December. A draft motion is included for adoption of the Resolution below. RECOMMENDED MOTION: Move to waive the reading of Resolution 2000-17, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt EDA Resolution 2000-17, being a Resolution of the Columbia Heights EDA adopting a Budget for 2001. EDA ACTION: h:\consent\Resolution 2000-17 Budget 2001 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY EDA RESOLUTION 2000-17 RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) ADOPTING A BUDGET FOR 2001. NOW, THEREFORE BE IT RESOLVED BY THE COLUMBIA HEIGHTS EDA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA; That the following is hereby adopted by the Columbia Heights Economic Development Authority. Section A. The Budget for the Columbia Heights Economic Development Authority for the year 2001 is hereby recommended for preliminary City Council approval with appropriations for each of the funds as listed below. FUND NAME FUND/DEPT.NO. EXPENSES Comm. Dev. Parkview Villa North 203-46330 349,552 Comm. Dev. EDA 204-46314 119,045 Comm. Dev. Home Improvement 20446324 0 Comm. Dev. CH Section 8 Cert. 205-46325 0 Comm. Dev. CH Section 8 Vouch. 205-46335 0 Comm. Dev. Parkview Villa South 213-46340 161,445 Comm. Dev. Rental 4607 Tyler 235-46360 12,916 Comm. Dev. Temporary Housing 235-46385 3,334 Section B. The estimated gross revenue to fund the budget of the Columbia Heights EDA for all funds, including general and ad valorem tax levies, as hereinafter set forth for the year 2001: FUND NAME FUND/DEPT.NO. REVENUE Comm. Dev. Parkview Villa North 20346330 333,592 Comm. Dev. EDA 204-46314 119,295 Comm. Dev. Home Improvement 204-46324 0 Comm. Dev. CH Section 8 Cert. 205-46325 0 Comm. Dev. CH Section 8 Vouch. 205-46335 0 Comm. Dev. Parkview Villa South 213-46340 217,262 Comm. Dev. Rental 4607 Tyler 235-46360 16,250 The Executive Director is hereby instructed to transmit a copy of this Resolution to the City Manager and Finance Director/City Clerk of the City of Columbia Heights, MLrmesota. APPROVED THIS DAY OF ,2000. MOTION BY: SECONDED BY: ROLL CALL: AYES: NAYS: Robert W. Ruettimarm, President Attest by: Walter R. Fehst, Executive Director H:\ResolutionsX2000-17 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting off October 17, 2000 AGENDA SECTION: Bid Considerations ORIGINATING EXECUTIVE NO: 9-B-1 DEPARTMENT: EDA DIRECTOR APPROVAL ITEM: Award Bid for Asbestos Removal at 3950 BY: Randy Schumacher BY: Lookout Place. DATE: October 13, 2000 BACKGROUND: The schedule for the removal of the two EDA owned homes on Lookout Place by the Columbia Heights Fire Department is Saturday, October 28, 2000. Prior to removing the single family, non-conforming, blighted home located at 3950 Lookout Place, the EDA is required to remove all asbestos from the building. The City's Building Official, Mel Collova, has obtained quotes from asbestos abatement contractors for the removal of all asbestos contaminated material. ANALYSIS: The quote submitted by D.A. Abatement Inc., of Columbia Heights was determined to be the low bid at $1,975.00. He shall furnish all labor, materials, services, and equipment necessary for asbestos decontamination and waste disposal services. All work will be performed in accordance with OSHA regulations, Minnesota Department of Health Asbestos Abatement Rules, and other applicable Federal and State regulations. He shall insure proper clean up, transport, and disposal of asbestos and asbestos contained materials. RECOMMENDATION: Staff recommends awarding the low bid for asbestos abatement at 3950 Lookout Place to D.A. Abatement Inc. RECOMMENDED MOTION: Move to accept the low bid of D.A. Abatement for the removal of all asbestos contaminated material located at 3950 Lookout Place; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. EDA ACTION: h: , .,sent\Asbestos Removal 3950 Lookout Place 0CT-12--80 09:2? AM D.A. ABATEMENT 612 571 4642 P. 02 D. A. ABATEMENT INC. 4608 5th Sfl'eet NE - Columb;a Heights MN 55421 (763) 574-1755 Phone -, (763) 571-4642 Fax PROJECT ESTIMATE ',CITY OF COLUMBIA HEIGHTS !590 40TH AVENUE NE COLUMBIA HEIGHTS, MN 55421 ATTN: MEL COLLOV^ PROJECT LOCATION I QUOTE #, 10225 [ DATE 9/2912000 3950 LOOKOUT PLACE COLUMBIA HEIGHTS. MN 55421 'F~RNACE R~0V~'*I'¥ REMOVAL 0~ ~,~I~*i~)XIMATELY SIDING We I~111 furnish a~ labor, maanels, sewices ~d ~uipment ~ssa~ f~ abatement d~tlm~ and ~ste ~s~sai s~es. ~, TO~I $1,975.~ All ~ Mfl ~ ~ iff ~8~ ~h ~HA ~ula~ns. the Mi~esol8 ~dment of ~lh A~sl~ A~tement Ru~s a~d ~1 ot~r ~li~ble f~eral and ~ato ~ s~ e~ ~ ~ ~. ~ns~ and ~o~ of isbest~ and ms~s(os-~ifli~g ACCEPTANCE OF The alcove prices, spacifw, afion$ and com:litiorm are la~tsfs,u"tory a~cI are herel~ accepted. D.^. Abatement In~. Is. authorized to.do UII ~gned by; Your ,6ignatm'e & Date 3CT--12--00 09:26 AM D.A. ABATEMENT 612 571 4642 P. 01 (763) 574-1765 Phone -- (763) 571-4642 Fax October 12, 2000 Randy Schumacher Since 1994 D.A. Abatcment Inc. has been a certified and licensed environmental cone'actor spcciaJiziug m the removal, encapsulation and disposal of asbestos containing materials. We ate professionally assuciated with outstanding e~vironmental consohants mid are able to assist ill complying with envimm'ncntal regula6ons and employee safely issues. We are a full range, full service conlxactor providing: · asbestos removal a,d encapsulation · hazlrdous waste z~v~l & disposal · PCB & flourcscent bulb disposal 'mtenot denmlition · comaminated site clean up · boiler & heating system removal · sho~t & long term maintenance plans We have a s~lect team of profcssional cmpioyee~ who p~ovide eno:ptional service at a quick turnaround at a competitive rate. Below is a partial Iisi of our pasl ;md present cu.~tomers. Anderson Heating Applied Enviroltmental Services Inc. As U Need It Plumbing Aug~bu~ College Auguslana Home~ Boiler Serviocs ECl Building Coutracting Franenshuh Compamies Grant Construction Masters North Heights Lutheran Church R-P Excavating Ray Welter Heating Silvemail Enteq~riscs Statbuck Coffee Sticlow Properties Superior Conlxncfing Thc Gorgen Company 'l'hundctb~'d llotcl We will Ix: happy to meet with you at your convenicncc to answer any questions or to discuss any specific issues you may have. Pleau~e feel free to cell me, Dm~icl Audet~c at (612) Sincerely, Daniel Amkl~ COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: October 17, 2000 AGENDA SECTION: Items for Consideration, ORIGINATING EXECUTIVE Other Business DEPARTMENT: EDA DIRECTOR NO: 9-C-1 APPROVAL ITEM: Master Redevelopment Plan for BY: Kenneth Anderson ~ ~"l~Y: Downtown Columbia Heights DATE: October 13, 2000 Issue Statement: The City has been in the process of preparing a Master Redevelopment Plan to improve the image and vitality of downtown Columbia Heights. Request EDA action to approve the Downtown Master Plan with the Town Square as the preferred concept plan. (Please bring your copy of the Master Plan to the meeting.) Backeround: In response to Minnesota Design Team recommendations made in May, 1998, the City applied for and received Livable Communities Demonstration Account funds from the Metropolitan Council to prepare a Master Redevelopment Plan for the downtown area. Staff has been working with SRF Consulting Group, Inc. and a 22 member task force in the preparation of this plan. A town meeting was held on November 17, 1999, to provide an opportunity for interested citizens to review and comment on the proposals (see attached comment tabulation). Task force recommendations. were discussed at the work sessions scheduled for January 17, and August 7, 2000. The version dated April, 2000 and received August 2, 2000 includes a reformatted market analysis section and expanded streetscape section with a suggested list of trees to be planted. Analysis: Two redevelopment scenarios (Town Square Concept and Urban Green Concept) had been recommended by the task force along with streetscape design recommendations. As you may recall, there were three possible redevelopment scenarios presented at the town meeting in November (Town Square, Urban Green, and Civic Center). The Town Square and Urban Green concept were recommended for City Council consideration by the planning task force. It is generally believed by members of the task force that these two proposals will have a more positive impact on Columbia Heights than the Civic Center concept. A market analysis that was prepared for the Plan indicated that redevelopment occurring in the downtown area will be most successful in the form of smaller-scale, mixed-use retail, service, office, and residential uses. The Town Square concept focuses on the area west of the intersection of 40t~ Avenue and Central Avenue. The intent is to create a new mixed-use district on 40t~ Avenue west of Central which combines new centralized civic uses, new public open space, commercial development, and new downtown multi-family residential development into a revitalized center. The Urban Green concept also provides new public open space on the south side of 40th Avenue and provides a pedestrian connection from that open space to Murzyn Hall. This concept places more emphasis on existing commercial buildings along Central Avenue at the 40~" Avenue intersection with new public open space extending to this intersection, providing a direct visual and pedestrian. connection to Murzyn Hall. The proposed civic uses are decentralized in the Urban Green concept. The Master Redevelopment Plan also provides streetscape design recommendations for lighting, street trees, sidewalk markings, furnishings, and gateways. Also attached, please £md two site plans prepared by Buetow and Associates from the Space Needs Study which illustrate a possible scenario for City Hall, Public Safety, and a future library to be located in Huset Park. Please note that this concept is very similar to the Civic Center Concept that the task force decided not to include as a recommendation in the Master Redevelopment Plan. The second site plan diagrams potential realignment ofballfields in Huset Park. There are certain core principles that are common to both concepts and are listed below: Mixed-use development will be promoted west of Central Avenue N.E. within the target area. Urban design elements and streetscape improvements will be incorporated along Central and 40~ Avenue N.E. Huset Park will be connected to the vicinity of the Central and 40~ Avenue N.E. intersection with a greenway or promenade. Increased higher density housing will be encouraged to promote mixed-use concepts. Multi-modal transit use and pedestrian connections will be incorporated into proposed redevelopment projects. Key civic facilities (Library, City Hall, Emergency Services) will be co-located near green/open space and linked to commercial businesses on Central Avenue. Implementation steps will be initiated to solicit developer interest, acquire properties, and perform follow-up City/EDA analysis of funding options for proposed redevelopment(s). I AGENDA SECTION: Items for Consideration, Other ORIGINATING DEPT.: EXECUTIVE Business EDA DIRECTOR NO: 9-C-1 APPROVAL ITEM: Master Redevelopment Plan for BY: Ken Anderson BY: NO: Downtown Columbia Heights DATE: October 13, 2000 Page 2 of 2 A Huset Park Neighborhood Association meeting was held on Thursday, October 12, 2000. Approximately 60 persons attended and were quite concerned about the potential impacts on their individual properties, i.e., acquisition through negotiation with a developer/builder or eminent domain. Many thought the plan should be put to a public vote and were concerned that the existing single family homes were not protected or promoted in the new plan. Recommendation: Staff is requesting that the EDA consider the Downtown Master Plan and approve the Town Square as the preferred concept in the recommended motion. The City Council adopted this same motion at its meeting of August 14, 2000. Recommended Motion: Move to adopt the Town Square Concept Plan of the Columbia Heights Downtown Master Plan to guide future redevelopment efforts with the goals of Creating a positive identity for downtown Columbia Heights, strengthen ties among nearby neighborhoods, and to attract appropriate new business opportunities. Attachments: Open house comment tabulation and site plans from the Space Needs Study. EDA ACTION: h: \consent\Master Redev. Plan2 City Of' Colurnbi.-, Heights Downtown [aster Plan Community. Open House ¢~mm~nt ~'~bul~tion The respo~e to ~c sc~os pre.ted a~ ~ ~ Ho~e ~ g~lly q~ pasi~ve. ~y people · ~ w~ ~y ~ s~ so~ ~pp~g to ~mve ~ ~ge ofOo~to~ Col~ Hei~ A f~ ~i~ ~o ~ ~ to how ~cy ~t b~o~ ~re ~vo/ve~ or ~ ~o~d ~ to ~e ~ ~ it go~ fo~ ~e below ~b~fion ~fl~ ~ge ofco~ r~ ~ ~ome to ~e ~ Ho~ ~bi~: To~, n~ber often r~po~: ~ the prope~ ~t ~ou o~ do b~ or ~ide at dfr~? ~ec¢ed bF ~e concept ~Col~ia Hei~hu r~idenc '" ~Appoint~ pubic ~Owner oE prope~ in s~d? ~ ~EI~z~ pub~c o~ci~ ~S~ng ~o~on to C~ Av~, d~ on Cm~ or on 40n ~ ~S~cemapc ~mv~ an C~ ~ ~ ~MLxcd-~e ~ ~t ~de nei~borbcod ~c~ to b~s~c~c ' Ad~o~ it~ ~t ~cived posi~ve ~ or v~ co~ ~cIu~ed ~y sc~cs ~t ~c a ~ong, c~ed s~g~n for ~c ~ ~d f~ ~t ~oved ~blc acc~ to bc~ Responses for features people dis/iked: : ._.~3 A bridge crossing over Cea:m/Avenue __~ Lazge ¢lu.ster xreas ofhigher dtnsity housing 2 Removal ofr~sid~:c~ along C~:zaI Avenue Items that generated or. her weitten or v¢."ba~ conc:m.s haciudcd potent/a/for [ow-.quai/ry deveIopme:ts m high-density resic[entia/~r~as: any public amenities that require add/tiona/mamte.,m~ce: distnzrbanc=s caused by fftre equipment/fmoved nearer C~tral: :md ~e loss of e:dsOaag bu.smesses on Items people felt should laave bee,, addressed/addressed ir, greater detail: _.~ Cos= associar, ed v.,irJa =ac. la scenzrio ._2~.Pazlci=g zllocat/ons, especially La relation to ~e .x~! Site _.~2 ?lass far rekx:=tio=compemat/or~ ofe.xisti=g residenc~ or businesses ..~- Mastic= issues associated wirJ= streetseape ami open space ameR/ries Suggest/ons offered for Task Force consideration/=eluded =o,,e pazk./aag permits for the .X~ ~rca; :mci arclaitecmra/controls' for new residential dis=ic~ Scenario most preferred overall: I~0 "Urban Green"- focus on Central Av~ue as a ~teway to Columbia l--teights. _ g "Town Square"- or~ize civic, commercial & residential activity around a corr, rnuniry square on a0o' adjacent to Central Avenue. -~ "Civic Center"- encourage ¢orru~.ercia{ activicv on ~.0u' at M/Il S~ree:. retaining cl~e current Ci~ Hall [ocar/on. Z Opposed - to ail t/u'e.- :.tltema:ives. -~ No response. iee~l$ uos~e~e~' ~Z ./'/ 19 '="=""'"' I ( -:" I ~u!no UJ ~ ; uosJajlar ! ! ! ! I I I I 0 © I COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: October 17, 2000 AGENDA SECTION: Items for Consideration, ORIGINATING EXECUTIVE Other Business DEPARTMENT: EDA DIRECTOR NO: 9-C-2 APPROVAL ITEM: Sale of Property - 4216 Central Avenue BY: Randy Schumache~J~. BY: DATE: October 13, 2000 ~ BACKGROUND: At the August 16, 2000 meeting, the Board took action to extend the current Purchase and Development Agreement, for property at 4216 Central Avenue N.E., between Mr. Bruce Nedegaard and the EDA until September 30, 2000. ANALYSIS: It is Mr. Nedegaard's intention to purchase this property from the EDA and combine with the adjacent property which he owns, construct an office building with sufficient space for his business and additional office space which would be made available for lease. Mr. Nedegaard has submitted for staff review his survey, site and building plans. Based on these submittals, the amended Purchase and Development Agreement is ready to be executed along with the closing on the sale of 4216 Central Avenue N.E. Based on the action taken on its August 16, 2000 EDA meeting, staff is requesting a 30 day extension to execute the above detailed transaction. This will allow ample time for the involved parties to complete a formal closing on this parcel. RECOMMENDATION: Staff recommends that the EDA extend the current Purchase and Development Agreement between Mr. Nedegaard- (B.N.A.) and the EDA until October 31, 2000. RECOMMENDED MOTION: Move to approve the extension of the amended Purchase Agreement between Mr. Bruce Nedegaard- (B.N.A.) and the Columbia Heights EDA until October 31, 2000 for the property located at 4216 Central Avenue N.E., PIN no. F35-30-24-14-0077. EDA ACTION: h:\Consent\Extension of Nedegaard Agreement N$9°15 ".52 "E 109. ,' BUII. DIN~I ~ R£TAINtN~ I T U u $ ? 42ND AVE. N.E. Residents Council Meeting Minutes of September 4, 2000 I attended the executive meeting of the resident council on September 4th, Monday afternoon. They were finalizing plans for their bazaar and the sale of tickets on election day. A Halloween party at K of C, sing a long to be scheduled. A number of businesses were donating cash and prizes for the bazaar. Residents to be informed of assignments and dates. Submitted by: Pat Jindra Residents Council Meeting Minutes of September 11, 2000 The meeting was called to order at 7:00 p.m. President, Johnson introduced Jan, the Senior Outreach Worker for Anoka County Community Action Program. She gave resource guides for Energy Assistance Program (EAP), alternative care plan assisted living, hearing and vision equipment at no charge, nutrition assistance (40lbs) and clothing. She also gave out her card and phone number for any questions. Then Anita gave her report on management. There was a problem with the air conditioning not working properly and it is being checked on. Elevators are running and have passed inspections. Small elevator to be closed down on Tuesday, September 12, 2000 for new carpeting installation. Buddy system meeting set for October 3fa, 2000. Three new benches have been added. Anita announced September 26th, 2000 as the date for the Fall Picnic. Anita will be gone on September 20,21 and 22ha. Carrie will be gone the 28th of September. Carpet cleaning to be done in October. President asked for residents input. Resident in unit 306 had soapy water back up in sinks. Anita will check it out. Business meeting continued, Secretary, Treasurer, and Welcome Committee Reports. Discussion of Christmas Dinner date to be set for December 9t~, 2000 as a tentative date. Meeting Adjourned. Respectfully Submitted by: Pat Jindra EDA Council Member