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Home My WebLink AboutEDA AGN 08-28-00 Special · EDA COMMISSIONERS ' Robert W. Ruettimann CITY OF COLUMBIA HEIGHTS Patricfa Jfndra ~t~ G. Jol, ty Marla~ne Szurek 890 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 5542 !-3878 (612) 782-2800 TDD 78213~e~:)~. Peterson Jul (enne Wyckoff John Hunter ECONOMIC DEVELOPMENT AUTHORITY August 28, 2000 The following is the agenda for the Special Meeting of the Columbia Heights Economic Development Authority (EDA) to be held at 6:30 PM on Monday, August 28, 2000, Conference Room 1, City Hall, 590 40~ Avenue NE., Columbia Heights, MN 55421. I The EDA does not discriminate on the basis of disability in the admissiOn or access to, or treatment or employment[ in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with1 disabilities to participate in all EDA services, programs, and activities. Auxiliary, aids for handicapped persons areI available upon request when the request is made at least 96 hours in advance. Please call the EDA Secretary at [ 706-3670 to make arrangements (TDD/706-3676 for deaf or hearing impaired only). [ 1. CALL TO ORDER/ROLL CALL. 2. PLEDGE OF ALLEGIANCE. 3. APPROVE UNIT RELOCATION FEE OF $125 FOR PERSONS ON EXISTING WAITING LIST FOR INTERNAL MOVES AT PARKVIEW VILLA. MOTION: Move to amend the internal relocation fee policy to allow ali fifteen (15) persons on the attached relocation list dated August 23, 2000, be subject 'to the relocation fee of $125. 4. ADOPT PRELIMhNARY 2001 COLUMBIA HEIGHTS ECONOMIC DEVELOP- MENT AUTItORITY BUDGET AND PROPOSED 2001 LEVY. MOTION: Move to waive the reading of Economic Development Authority Resolution 2000- 11, there being ample copies available to the public. MOTION: Move to adopt Economic Development Authority Resolution 2000- I 1, Being a Resolution of the Columbia Heights Economic Development Authority adopting the 2001 Budget and recommending setting the EDA local levy,. 5. OTHER BUSINESS 6. ADJOURNMENT. Walter R. Fehst~ Executive Director The mission of the Columbia Heights Economic Development Authority is to provide financial and technical assistance and resources to residential, commercial, and industrial interests to promote health. safe~. , welfare, economic development and redevelopment. THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS Of DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: August 28, 2000 AGENDA SECTION: ORIGINATING EXECUTIVE NO: DEPARTMENT: EDA DIRECTOR APPROVAL ITEM: Revise Relocation Fee for Persons on BY: Kenneth Anderson [/~ k'BY: Existing Internal Relocation List DATE: AugUst 24, 2000 BACKGROUND/ANALYSIS: The Columbia Heights Economic Development Authority had taken action at its meeting in July, 2000 to increase the fee charged to tenants of Parkview Villa North and South wishing to relocate from one unit in the building to another unit. The previous relocation fee was set at $125. This fee was increased to $400 to account for the out-of-pocket expenses incurred to paint the vacated unit, clean carpets, and conduct other minor repairs, maintenance, and clean up. The increased fee was to be effective September 1, 2000. Since adoption of the new policy and setting the new fee, it has been determined that it would be more fair and equitable to persons on the existing internal relocation list to "grandfather" those persons' internal moves at the former fee of $125. Therefore, the fifteen (15) members on the current internal move waiting list would not be subject to the increased fee of $400, rather they will be able to move at some future time after September l't at the former rate of $125. The impact of this change in policy will mean that the $275 in lost revenue for the fifteen members on the existing relocation list may result in less income in the total amount of $4,125. I have attached for your information a copy of the most recent internal relocation list. RECOMMENDATION: The Executive Director and President are recommending the policy adopted in July be amended to allow the persons currently on the internal relocation list be grandfathered in at the former rate of $125 and not the new rate of $400 per move. RECOMMENDED MOTION: Move to amend the internal relocation fee policy to allow all fifteen (15) persons on the attached relocation list dated August 23, 2000, be subject to the relocation fee of $125. Attachment: Internal relocation list dated August 23, 2000. EDA ACTION: ~ h:\consent2000\Internal Move fees PARKVIEW VILLA RELOCATION LIST 1. Helmi Tomsich :12/17/97 2. Marge Buczynski: 12/22/97 3. M/M Super: 1/20/97 4. Opal Baker:6/12/99 5. Dorothy Larson:6/21/99 6. Dorothy Gillette:6/28/99 7. Thelma Fleck:10/29/99 8. Lukyan Reshetnikov: 11/24/99 9. Bernice Johnson: 2/15/00 10. Donna Hams: 5/30/00 11. Betty Finn: 6/7/00 12. M/M Jaworski: 6/26/00 13. Rose Ostrander: 6/30/00 14. Marian Booth: 7/3/00 15. Dennis Ecklund: 7/11/00 8/23/00 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: August 28, 2000 AGENDA SECTION: ORIGINATING EXECUTIVE NO: DEPARTMENT: EDA DIRECTOR APPROVAL ITEM: Resolution 2000-11, Prel. Budget and BY: Ken Anderson [~4~' -BY: Levy Approval for 2001 DATE: August 25, 2000 * BACKGROUND: The preliminary proposed EDA Budget for fiscal year 2001 has been prepared in draft form by Staff. It will be necessary for the EDA to pass a resolution with a recommendation to the City Council approving the proposed budget and levy for taxes payable in 2001. A draft resolution, 2000-11, is enclosed for review and approval as may be amended. ANALYSIS: At the meeting a summary page may be distributed which shows the major cost factors for each fund. The expenditures total $630,582 for the funds/departments reflected in the draft Resolution 2000-11. Revenues total $686,399 for a total difference of $55,817. These additional revenues are increasing the fund balance for Parkview Villa South. The levy totals $119,295 which is no change from the adopted levy for 2000. In addition to the information included in the EDA Resolution 2000~ 11, we have also attached information on the HRA in HRA Resolution 2000-02 which shows the HRA fund recommended budget and proposed levy which also remains unchanged from 2000. The Home Improvement fund does not reflect any expenditures because of the contract with Community Revitalization Resources to administer these grants/loans. Also, the Section 8 budgets are not reflecting any activity due to the pending program transfer to the Metro HRA. A preliminary budget and levy must be certified by the City Council to Anoka County on or before September 15, 2000. The final levy will not be adopted until after the truth in taxation public hearing(s) are held by the City Council in November or December. This budget may not be increased, but may be decreased. We have attached a draft resolution prepared for adoption by the EDA (EDA Resolution 2000- 11) and the HRA (HRA Resolution 2000-02) based upon the figures in the draft budgets prepared by Staff. The EDA may adopt the resolution to allow the City Council to consider your recommended budget and levy for submission to Anoka County on a timely basis. A more detailed review will be forthcoming in September and/or October before the troth in taxation public heatings. A draft motion is included for adoption of the resolution below. RECOMMENDED MOTION: Move to waive the reading of EDA Resolution 2000-11, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt EDA Resolution 2000-11, Being a Resolution of the Columbia Heights EDA adopting a Budget and recommending setting the EDA local levy. EDA ACTION: h:8-28-2000budgetlevyletter COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY EDA RESOLUTION 2000-1--1 RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) RECOMMENDING SETTING THE EDA LOCAL LEVY. NOW, THEREFORE BE IT RESOLVED BY THE COLUMBIA HEIGHTS EDA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA= That the following is hereby adopted by the Columbia Heights Economic Development Authority. Section A. The following sum of money is recommended to be levied for the current year, collectable in 2001 upon the taxable property in said City of Columbia Heights, for the following purposes: Recommended EDA Levy $119,295 The Executive Director is hereby instructed to transmit a copy of this resolution to the City Manager and Finance Director/City Clerk of the City of Columbia Heights, Minnesota. APPROVED THIS MOTION BY: ROLL CALL: 28th AYES: NAYS: DAY OF Auqust, 2000. SECONDED BY: Robert W. Ruettimann, President Attest by: Walter R. Fehst, Executive Director H: \~esolut ions\edabudres2000- llrev COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY EDA RESOLUTION 2000-1--1 RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) ADOPTING A PRELIMINARY BUDGET AND RECOMMENDATION SETTING THE EDA LOCAL LEVY. NOW, THEREFORE BE IT RESOLVED BY THE COLUMBIA HEIGHTS EDA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA= That the following is hereby adopted by the Columbia Heights Economic Development Authority. Section A. The preliminary budget for the Columbia Heights Economic Development Authority for the year 2001 is hereby recommended for preliminary City Council approval with appropriations for each of the funds as listed below. FUND NAME Comm. Devel Comm. Devel Comm. Devel Comm. Devel Comm. Devel Comm. Devel Comm. Devel Parkview Villa North EDA Home Improvement CH Section 8 Certificates CH Section 8 Vouchers Parkview Villa South Rental 4607 T~ler Comm. Devel. Temporary Housing FUND/DEPT. NO. EXPENSES 203-46330 333,592 204-46314 119,295 204-46324 0 205-46325 0 205-46335 0 213-46340 161,445 235-46360 12,916 235-46385 3,334 Section B. The estimated gross revenue to fund the budget of the Columbia Heights EDA for all funds, including general and ad valorem tax levies, as hereinafter set forth for the year 2001: FIIND NAME Comm. Devel. Parkview Villa North Comm. Devel. EDA Comm. Devel. Home Improvement Comm. Devel. CH Section 8 Certificates Comm. Devel. CH Section 8 Vouchers Comm. Devel. Parkview Villa South Comm. Devel. Rental 4607 Tyler REVENIrE 203-46330 333,592 204-46314 119,295 204-46324 0 205-46325 0 205-46335 0 213-46340 217,262 235-46360 16,250 Section C. The following sums of money are recommended to be levied for the current year, collectable in 2001 upon the taxable property in said City of Columbia Heights, for the following purposes: Recommended EDA Levy $119,295 The Executive Director is hereby instructed to transmit a copy of this resolution to the City Manager and Finance Director/City Clerk of the City of Columbia Heights, Minnesota. APPROVED THIS MOTION BY: ROLL CALL: Attest by: 28th DAY OF Auqust, 2000. AYES: NAYS: SECONDED BY: Robert W Ruettimann, President Walter R. Fehst, Executive Director H: \Resolutions\99- lCbudge t COLUMBIA HEIGHTS EcoNoMIC DEVELOPMENT AUTHORITY (EDA) SPECIAL MEETING MINUTES OF AUGUST 28, 2000 CALL TO ORDER. The Special Meeting of the Columbia Heights Economic Development Authority (EDA) was called to order by President Ruettimann at 6:30 p.m., Monday, August 28, 2000, in the Conference Room 1, Columbia Heights City Hall, 590 40~ Avenue N.E., Columbia Heights, Minnesota. ROLL CALL. Commission Members Present: Commission Members Absent: Staff Present: PLEDGE OF ALLEGIANCE. Robert Ruettimann, Patricia Jindra, Marlaine Szurek, Don Jolly, Gary L. Peterson, Julienne Wyckoff, and John Hunter Walt Fehst, Executive Director '. Kenneth Anderson, Deputy Executive Director Randy Schumacher, Community Development Assistant APPROV~ UNIT RELOCATION FEE OF $125 FOR PERSONS ON EXISTING WAITING LIST FOR INTERNAL MOVES AT PARKVIEW VII.LA. President Ruetfimaun introduced this agenda item and indicated that the EDA Board had taken action at its meeting in July to increase the fee charges to Parkview Villa North and South residents wishing to relocate from one unit in the building to another unit. The previous relocation fee was set at $125. This fee was increased to $400 to account for the expenses incurred to paint the vacated unit, clean carpets, and perform other minor repairs, maintenance and clean up. The increased fee was to be effective September 1, 2000. President Ruettimann stated that at the time of approval on July 18, 2000 information was not presented to the Board stating that there were approximately fifteen persons on the waiting list. As a result, it was his desire to amend the policy to "grandfather" those persons on the waiting_list for internal moves at the former fee of $125. Therefore, fifteen (15) members on the current internal move waiting list would not be subject to the increased fee of $400, rather they would be able to move at some future time after September l, 2000 at the rate of $125. The impact of this change in policy will mean that the $275 in lost revenue per unit for the fifteen members on the existing relocation list may result in less income in the total amount of $4,125. MOTION by Don Jolly, seconded by Marlaine Szurek, to amend the internal relocation fee to allow all fifteen (15) persons on the attached relocation list dated August 23, 2000, be subject to the relocation fee of $125. All Ayes. MOTION CARRIED. Discussion followed on how the waiting list was administered according to the date persons signed. The Board requested that a written procedure on how the units are offered to the residents be provided to the Board members. They also requested that the residents be notified in writing of their current place on the relocation list. ADOPT PRELIMINARY 2001 COLUMBIA I-W. IGHTS ECONOMIC DEVELOPMENT AUTHORITY BUDGET AND PROPOSED 2001 LEVY, President Ruettimann introduced the discussion on the Prelimia~ 2001 EDA Budget and Proposed 2001 Levy. President Ruettimann introduced this item and indicated that staffhad prepared a Preliminary Proposed Budget for fiscal year 2001and drafted Resolution 2000-1 lwhich adopts the Prelim/nary Budget and recommendation setting the local levy. President Ruettimann indicated that it was only necessary for the EDA to approve the levy and suggested that it be set at the maximum 1/mit allowed by State Statute. Anderson indicated that staffrecommended the levy be set at $119,295 based upon the formula for calculating the maximum EDA levy that would not be subject to a reverse referendum. Anderson then corrected himself and indicated that the recommended levy of $119,295 is the same levy amount adopted for taxes payable in 2000. The Statute allowed a maximum levy to be $120,020.96. That figure was arrived at by taking the statutory levy maximum of .01813% of the taxable market value in the City. Discussion followed on the need to set the levy as an amount, or in the alternative, to pass a motion to set the maximum amount allowed in the event there is a change. William Elrite, Assistant Treasurer, indicated the levy Economic Development Authority Minutes August 28, 2000 Page 2 needed to be established as a dollar amount and that the City Council would be forwarding a recommendation on the maximum levy to Anoka County by September 15, 2000. President Ruettimama determined that it was only necessary to set the maximum EDA local levy and said that the Budget can be reviewed in detail later. MOTION by Julierme Wyckoff, seconded by Marlaine Szurek, to adopt EDA Resolution 2000-I 1, being a Resolution of the Columbia Heights EDA recommending setting the EDA local levy of $119,295. All Ayes. MOTION CARRIED. There being no further business, President Ruettimann adjourned the'meeting at 6:45 p.m. Res mitre - Attachment H:~EDAminutes\Special Mtg 8-28-00