HomeMy WebLinkAboutEDA AGN 05-16-00CITY OF COLUMBIA HEIGHTS
~.~590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806
ECONOMIC DEVELOPMENT AUTHORITY
May 16, 2000
EDA COMMISSIONERS
Robert W. Ruettimann
Patricia Jindra
Donald G. Jolly
Marlaine Szurek
Gary L. Peterson
JuLienne Wyckoff
John Hunter
The following is the agenda for the regular meeting of the Columbia Heights Economic Development Authority
(EDA) to be held IMMEDIATELY FOLLOWING THE 6:00 p.m. HRA Meeting on Tuesday, May 16~
2000, in the Parkview Villa Community Room B, 965 40th Avenue N.E., Columbia Heights, Minnesota.
I The EDA does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, itsI
services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to[
participate in all EDA services, programs, and activities. Auxiliary aids for handicapped persons are available upon requestI
when the request is made at least 96 hours in advance. Please call the EDA Secretapj at 706-3670 to make arrangements[
(TDD/706-3676 for deaf or hearing impaired only). [
1. CALL TO ORDER/ROLL CALL.
2. PLEDGE OF ALLEGIANCE.
3. ADDITIONS/DELETIONS TO MEETING AGENDA.
CONSENT AGENDA.
(These items are considered to be routine by the EDA Board of Commissioners and will be enacted as
part of the Consent Agenda by one motion.)
A. Move to adopt the consent agenda items as listed below:
1) Approval of Minutes.
a. Special Meeting of April 11, 2000.
b. Regular Meeting of April 18, 2000.
MOTION: Move to approve the Special Meeting minutes of April 11, 2000 and Regular Meeting minutes
of April 18, 2000 as presented in writing.
2)
Financial Report and Payment of Bills.
a. Financial Statement for April, 2000
b. Payment of Bills for April, 2000
MOTION: Move to approve Resolution 2000-06, Resolution of the Columbia Heights Economic
Development Authority (EDA) approving the financial statement for April, 2000 and approving payment
of bills for the month of April, 2000.
3) Approve Payment to Millar Elevator Service Company.
MOTION: Move to accept the work for Pay Application #2 and to authorize payment of $74,848.00 to
Millar Elevator Service Company of Cleveland, Ohio.
IThe mission of the Columbia Heights Economic Development Authority is toI
to residential,I
~-rovide financial and technical assistance and resources safety, welfare,I
I
mmercial, and industrial interests to promote health,
leconomic development redevelopment.
and
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
- _: -. ....... ~=~=~ ~~'~~~.7¢~. . _ -:. ~ - . ,~,
REPORT OF THE MANAGEMENT COMPANY.
A. Michelle Chalin, Parkview Villa Public Housing Administrator.
CITIZEN FORUM TO ADDRESS EDA ON MATTERS NOT ON AGENDA.
(At this time, citizens have an opportunity to discuss with the EDA items not on the regular agenda.
The citizen is requested to limit their comments to five minutes. Please note, the public may address
the EDA regarding specific agenda items at the time the item is being discussed.)
7. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS - None.
2. PUBLIC HEARINGS - None.
ITEMS FOR CONSIDERATION.
A. Other Resolutions - None.
B. Bid Considerations - None.
Co
Other Business.
1) Crest View Management Contract.
MOTION:
Move to approve the one year extension of the Management and Maintenance Services
Agreement to June of 2001 with Crest View Corporation, based on their proposal dated
May 11, 2000; and furthermore, to authorize the President and Executive Director to
enter into an Agreement for the same.
2)
Transition Block Redevelopment Project.
a) Verbal Status Report - Ken Anderson.
3) Section 8 Report.
MOTION: Move to receive the Section 8 Report as written.
10.
ADMINISTRATIVE REPORTS.
A. Report of the Deputy Executive Director.
B. Report of the Executive Director.
C. Committee/Other Reports.
11.
MEETINGS:
A. The next Regular EDA meeting is scheduled for 6:30 p.m., Tuesday, June 20, 2000 in
Community Room B at Parkview Villa.
ADJOURNMENT.
Walter R. Fehst, Executive Director
lq: \EDA a~enda\5-16-2000
EDA RESOLUTION 2000-0--6
RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
APPROVING THE FINANCIAL STATEMENT FOR APRIL,2000 AND PAYMENT OF BILLS FOR THE
MONTH OF APRIL, 2000.
WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required
by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed
financial statement which shows all receipts and disbursements, their nature,
the money on hand, the purposes to which the money on hand is to be applied,
the EDA's credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the EDA to examine the statement and
treasurer's vouchers or bills and if correct, to approve them by resolution
and enter the resolution in its records; and
WHEREAS, the financial statement for the month of April, 2000 and the list of
bills for the month of April, 2000 are attached hereto and made a part of this
resolution; and
WHEREAS, the EDA has examined the financial statement and the list of bills
and finds them to be acceptable as to both form and accuracy.
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia
Heights Economic Development Authority that it has examined the attached
financial statements and list of bills, which are attached hereto and made a
part hereof, and they are found to be correct, as to form and content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received
and the list of bills as presented in writing are approved for payment out of
proper funds; and
BE IT FURTHER RESOLVED this resolution and attachments are to be made a part
of the permanent records of the Columbia Heights Economic Development
Authority.
Passed this /~ day of
MOTION BY:
SECONDED BY:
AYES:
NAYS:
Attest by:
2000.
Robert RJ~ttim-a~l, P~sident
EDA President
Cheryl Bakken, Secretary
H:hResolutionsL2000-06.wpd
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Meeting of: May 16, 2000
AGENDA SECTION: Consent Agenda ORIGINATING EXECUTIVE
NO: ~_ ic~2 DEPARTMENT: EDA DIRECTOR
APPROVAL
ITEM: Financial Report and Payment of Bills BY: Ken Anderson '1)~ ~BY:
DATE: May 11, 2000
BACKGROUND:
The bound Financial Report for April, 2000 Check Listing (green sheets), and draft Resolution 2000-06
are attached for review. The enclosed Financial Report lists the Revenue Guideline (pink sheets), the
Expenditure Guideline (yellow sheets), Expenditure Guideline with Detail (white sheets), and Balance
Sheet (blue sheets), for each fund and department. The report covers the activity in the calendar (fiscal)
year from April 1 through April 30, 2000.
The Check History shows each fund with an expenditure history during the month of April, 2000. The
total disbursements by fund are shown at the top of the listing.
RECOMMENDATION:
Staffwill be available to answer specific questions. If the report is satisfactorily complete, we
recommend the Board take affirmative action to receive the Financial Report and approve the payment
of bills.
RECOMMENDED MOTION:
Move to approve Resolution 2000-06, Resolution of the Columbia Heights Economic Development
Authority (EDA) approving the Financial Statement for April, 2000 and Payment of Bills for the month
of April, 2000.
'~DA ACTION:
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Meeting off May 16, 2000
AGENDA SECTION: Consent ORIGINATING EXECUTIVE
NO: ~4-/~' ---~ DEPARTMENT: EDA DIRECTOR
APPROVAL
ITEM: Approve Elevator Modernization Pay BY: Kenneth Anderson~ -BY:
Application #2 DATE: May 10, 2000 ~ '
BACKGROUND/ANALYSIS: Please find attached a copy of the second request for payment,
Application #2, for elevator modernization for Parkview Villa. This request for payment has been
submitted by Millar Elevator Service Company doing the modernization work for the two elevators at
Parkview Villa North. A letter from Ted Smith, President of Elevator Advisory Group, is attached
recommending payment in the total amount of $74,848.00. You will note from the attachments that the
payment is for costs incurred related to fixtures, hoist motors, door equipment, subcontract work, crane
rental, labor for elevator #2, and change order #1. The total cost incurred to date is $149,164, however,
$14,916 in retainage in the amount of 10% of the completed work is being withheld.
RECOMMENDATION: Staff is recommending authorization of payment to Millar Elevator Service
Company in the total amount of $74,848.00.
RECOMMENDED MOTION: Move to accept the work for Pay Application #2 and to authorize
payment of $74,848.00 to Millar Elevator Service Company of Cleveland, Ohio.
EDA ACTION:
,~\consent \Applicat ion #2. wpd
EI VATOR ADVISORY
GROUP, INC.
April 25, 2000
Mr. Kenneth R. Anderson
Deputy Executive Director
City of Columbia Heights, EDA
590 40th Avenue NE
Columbia Heights, MN 55421
Elevator Modernzition Pay Appalication #2
Parkview Villa North Bldg., Columbia Heights
De~ Kem
We have received and reviewed from~~~ the enclosed Pay Application #2 for the
Parkview Villa North Building elevator modernization project. We have also reviewed the
equipment and job site. We are approv/ng the mount requested, $74,848.00. We recommend
that the pay application be processed for payment. Enclosed is a copy of the invoice for your
records.
Ken, if you have any questions, please call.
Sincerely,
R.T. Smith
President
.................. .~.89 E.:~5~h~St,,~o~ite[LIO-[-,~S~.~-gau}~.~ Minnesota--55 ~*'(651-y~93-O595-Fax: (65~t') 224:6758~7 ........ r .............
0
Millar Elevator Service Co.
WAIVER OF LIEN - Partial
STATE OF OHIO )
)
COUNTY OF LUCAS )
TO ALL WHOM 'IT MAY CONCERN:
Whereas, we the undersigned, Millar Elevator Service Company, have been
employed by THE CITY OF COLUMBIA HEIGHTS to MODERNIZE (2) ELEVATORS
at the building known as PARKVIEWVILLA - 965 40TH AVENUE N.E. , City of
COLUMBIA HEIGHTS, State of MINNESOTA.
Now, therefore, know ye, that we the undersigned, being requested to give a
partial waiver, for and in consideration of the sum of SEVENTY FOUR THOUSAND
EIGHT HUNDRED FORTY EIGHT Dollars, upon payment to us of said
unpaid sum, do hereby waive and release to the extent of the said amount only any
and all lien, or claim, or right to lien on said above described building and premises
under the Statutes of the State of MINNESOTA relating to Mechanics' Liens, on
account of labor or materials, or both, furnished to the extent of this payment only,
for said building or premises.
Given under our hand and seal this 19TH day of APRIL , A.D., 20 00.
Millar Elevator Service Company
By //'~/~~"'~ (Seal)
ml --'ar
Millar Elevator Service Co.
WAIVER OF LIEN - Partial
STATE OF OHIO )
)
COUNTY OF LUCAS )
TO ALL WHOM IT MAY CONCERN:
Whereas, we the undersigned, Millar Elevator Service Company, have been
employed by THE CITY OF COLUMBIA HEIGHTS to MODERNIZE ('2) ELEVATORS
at the building known as PARKVIEW VILLA - 965 40TH AVENUE N.E. , City of
COLUMBIA HEIGHTS, State of MINNESOTA.
Now, therefore, know ye, that we the undersigned, being requested to give a
partial waiver, for and in consideration of the sum of SEVENTY FOUR THOUSAND
EIGHT HUNDRED FORTY EIGHT Dollars, upon payment to us of said
unpaid sum, 'do hereby waive and release to the extent of the said amount only any
and all lien, or claim, or right to lien on said above described building and premises
under the Statutes of the State of MINNESOTA relating to Mechanics' Liens, on
account of labor or materials, or both, furnished to the extent of this payment only,
for said building or premises.
Given under our hand and seal this 19TH day of APRIL , A.D., 20 00.
Millar Elevator Service Company
By ·/'/'/-'"'~;~'~--u--~~, (Seal)
Parkview
Housing Complex
965 N.E. 40th Avenue, Columbia Heights, MN 55421
788-6055 · Fax (612) 782-0857
DATE: May 8, 2000
TO: KEN ANDERSON, DIRECTOR OF COMMUNITY DEVELOPMENT; EDA
SHIRLEY BARNES, CHIEF EXECUTIVE OFFICER; CREST VIEW
COMMISSIONERS; COLUMBIA HEIGHTS EDA
BOARD OF DIRECTORS; CREST VIEW
FROM: MICHELLE CHAL~OUSING ADMINISTRATOR
RE: APRIL/MAY MANAGEMENT REPORT FOR PARKVIEW VILLA &
4607 TYLER
PHYSICAL PLANT:
Work on the elevator modernization project continues as scheduled.
Drain Doctor and Cedar Plumbing have completed the plumbing work in the remaining five
units on the first floor in the North building.
No violations were found on the Fire Department inspection for 4607 Tyler Street which
occurred April 20, 2000.
The annual unit inspections for the North building will occurred on April 17~ and 18~. Ten
units failed the inspections and will be re-inspected at a later date. Inspections for the
South units are scheduled for May 23, 2000.
OCCUPANCY:
NORTH BUILDING:
APT # VACANCY DATE
306 May 1
509 March 1
807 May I
NAME MOVE-IN DATE
unit needs work
Millar for elevator modernization project
Lucille Schwendeman ASAP
SOUTH BUILDING:
APT# VACANCY DATE
222 May I
NAME MOVE-IN DATE
Internal Move -Ardelle Stanius
Owned by the EDA of the City of Columbia Heights
Managed by Crest View Management Services
Equal Housing Opportunity Agency
418 May 10
420 May I
Internal Move - Helen Luberacki
Internal Move - Ruth Finch
4-PLEX:
Unit #2: Have advertised in the Focus and Northeaster. Received several phone calls
inquiring about opening, applications being mailed as appropriate.
Waiting list totals are as follows:
Parkview Villa North
20 CH Residents
22 Non-residents
4607 Tyler
3 CH Residents
8 Non-residents
Parkview Villa South
29 CH Residents
11 Non-residents
MISC:
For informational purposes the Parkview Villa calendar is attached.
As of this report, no further information has been received regarding security measures at
Parkview Villa. Len Olsen has been contacted and will bring a report. A bid has been
received on changing the locks/doors to the garage.
Anita Kottsick took over as Acting Public Housing Administrator effective April 24, 2000.
Michelle is still actively involved.
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COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Meetinl~ off May 16, 2000
AGENDA SECTION: Other Business ORIGINATING EXECUTIVE
NO: o~. C- ~ DEPARTMENT: EDA DIRECTOR
APPROVAL
ITEM: Crest View Management Agreement BY: Kenneth Anderson~ - BY:
Renewal for Parkview Villa. DATE: May 12, 2000
BACKGROUND: On or about June 1997 the EDA entered into a Management and Maintenance
Agreement with Crest View Corporation. Said Agreement was approved by the U.S. Department of
Housing and Urban Development. The Agreement was amended in May of 1998 to allow for the
extension of the term of the Agreement to include the initial time fi.me of two years with three, one year
options. This would extend the maximum term of the Agreement to a total of five years. Attached is a
copy of the eun'ent Management and Maintenance Services Agreement and the amendment approved in
June of 1999. We have also attached the proposed new Agreement with Crest View Corporation to
extend the term to June of 2001.
ANALYSIS: The Board may authorize the second of the three, one year options at this meeting. This
will afford Crest View Corporation an opportunity to continue the Maintenance and Management
Services Agreement for one additional year through June of 2001. A contract with Crest View
Corporation has been in effect since 1993. Proposals were received fi.om a number of other finns in the
Spring of 1997. Crest View Corporation was selected to continue to provide these services as the Board
determined they were the most qualified and cost effective proposal. EDA Staff continue to have
scheduled weekly meetings with Parkview Villa Management Staff to follow up on necessary day to day
activities to improve communication and insure effective management of the facility. The Board has the
option to once again solicit proposals from other management companies for these services if so desired.
The Board discussed the option of soliciting proposals at the last meeting of the EDA. Commissioner
Pat Jindra and Marlaine Szurek agreed to meet with interested residents to discuss services provided by
Crest View Corporation. It was suggested that periodic meetings, perhaps three a year, be set up with
residents, EDA Commissioner(s), staff, and the Police Chief to address areas of concern. This can be
handled administratively and has not been included in the proposed contract. The contract fees have
increased a total of $21,196.00 for a total amount of $144,956.00 for the one year (second) extension of
the Agreement effective June 1, 2000, to account for increased staffpay and benefits. There is no
proposed increase in the management fee. It may be appropriate to increase this amount to account for
necessary overtime work. Any discussion of specific salary amounts for specific individuals must be
performed in a closed, executive session.
MOTION: Move to approve the one year extension of the Management and Maintenance Services
Agreement to June of 2001 with Crest View Corporation, based on their proposal dated May 11, 2000;
and furthermore, to authorize the President and Executive Director to enter into an Agreement for the
same.
EDA ACTION:
h: \consent\Parkview M~mt Agree.wpd
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Meeting of: May 16, 2000
AGENDA SECTION: O-I-hey' ~ k) £ ~ vl e.s £ ORIGINATING EXECUTWE
NO: c~_ C-3 DEPARTMENT: EDA DIRECTOR
APPROVAL
ITEM: Section 8 Report BY: Ken Anderson ~ BY:
DATE: May 11, 2000
BACKGROUND:
Attached is the Section 8 Report which details all Section 8 participants leased up through May !, 2000.
The Columbia Heights EDA was issued an allocation of 25 Vouchers and 25 Certificates. Of those, we
have issued 35 Vouchers and 10 Certificates for a total of 45 which is the same number as last month.
This maintains our utilization at 90 percent. By October of 2000, all Certificates will be phased out and
new Housing Choice Vouchers issued at the time re-certifications are completed.
Budget reports, utilization reports and year end statements are being prepared for submission to HUD.
ANALYSIS:
The number of port-outs for April, 2000 is at three (3). This is the same number as last month. Of the
three (3), two (2).are Vouchers and one (1) is a Certificate. Although they do not reside in Columbia
Heights we continue to count them in our utilization report unless they are absorbed by the new
jurisdiction. Otherwise, the jurisdiction will bill us for the Housing Assistance Payment and 80 percent
of our administrative fee.
The number of portability units has increased by two from last month. We currently administer a total
of 72 portability Vouchers and Certificates. This number has consistently moved downward over the
last two years. This breaks down into 42 Vouchers and 30 Certificates. These are participants that were
originally issued their assistance in another jurisdiction but have elected to move into Columbia Heights.
For the portability vouchers and certificates, we bill the originating jurisdiction for the Housing
Assistance Payment and 80 percent of their administrative fee.
RECOMMENDED MOTION: Move to receive the Section 8 report as written.
Attachments
EDA ACTION:
h:\consent\5-16-2OOOsectionS.wpd
Section 8 Monthly Report
Participants Leased-Up Effective MAY 1
,2000
Bedroom Size No. of Certificates No. of Vouchers Total
0 0 0 0
1 1 2 3
2 7 19 26
3 2 14 16
4 0 0 0
Total 10 35 45
Bedroom Size No. of Certificates No. of Vouchers Total
0 0 1 1
1 10 14 24
2 13 21 34
3 6 6 12
4 1 0 1
Admin. Fee ($39.76) $1,192.80 $1,669.92 $2,862.72
°t~ ~dmm~ Fee ~ $!~203i 11 : ~ $!i513 59~ : :~ $28:62 72i:
Section 8 Monthly Report
May 2000
Page 2
Bedroom Size No. of Certificates No. of Vouchers Total
0 0 0 0
1 0 1 1
2 0 1 1
3 1 0 1
4 0 0 0
Total 1 2 3
O:\Secfion 8\Section 8 monthly report for May 2000.wpd