HomeMy WebLinkAboutEDA AGN 01-18-00EDA COMMISSIONERS
Robert W. Ruett~mann
Patricia Jindra
Donald G. Jolly
Marla~ne Szure~:
Gary L. Peterso~
Julienne Wyckoff
John Hunter
ECONOMIC DEVELOPMENT AUTHORITY
January 13, 2000
The following is the agenda for the regular meeting of the Columbia Heights Economic Development
Authority (EDA) to be held at 6:30 PM on Tuesday, January 18, 2000, in the Jax Caf6, 1928 University
Avenue NE, Minneapolis, Minnesota.
The EDA does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its]
services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to]
participate in all EDA services, programs, and activities. Auxiliary aids for handicapped persons are available upon request[
when the request is made at least 96 hours in advance. Please call the EDA Secretary at 782-2854 to make arrangementsI
(TDD/782-2806 for deaf or hearing impaired only). I
1. CALL TO ORDER/ROLL CALL.
2. PLEDGE OF ALLEGIANCE.
ELECT OFFICERS.
a. Annual Election of Officers.
1) President
2) Vice President
3) Treasurer
4) Secretary
5) Assistant Treasurer
6) Assistant Secretary
MOTION: Move to cast a unanimous ballot nominating and appointing for
President; for Vice President; for Treasurer; Cheryl Bakken,
Community Development Secretary: Secretary ex-officio; William Elfite, Finance Director/City Clerk:
Assistant Treasurer ex-officio; and Kenneth R. Anderson, Deputy Executive Director, Assistant Secretary
ex-officio.
CONSENT AGENDA.
(These items are considered to be routine by the EDA Board of Commissioners and will be enacted
as part of the Consent Agenda by one motion).
Move to adopt the consent agenda items as listed below:
1) Approval of Minutes.
a. Regular Meeting of December 21, 1999.
The mission of the Columbia Heights Economic Development Authority is to provide
financial and technical assistance and resources to residential, commercial, and
industrial interests to promote heal~h, safety, welfare, economic development and
redevelopment.
ECONOMIC DEVELOPMENT AUTHORITY AGENDA
January 13, 2000
Page 2
MOTION: Move to adopt the minutes of the December 21, 1999 regular meeting as presented in
writing.
2)
Financial Report and Payment of Bills.
a. Financial Statement for December, 1999.
b. Payment of Bills for December, 1999.
MOTION: Move to approve Resolution 2000-01, Resolution of the Columbia Heights Economic
Development Authority (EDA) approving the financial statement for December, 1999 and
approving payment of bills for the month of December, 1999.
REPORT OF THE MANAGEMENT COMPANY.
A. Kenneth R. Anderson, Deputy Executive Director
o
CITIZEN FORUM TO ADDRESS EDA ON MATTERS NOT ON AGENDA.
(At this time, citizens have an oppommity to discuss with the EDA items not on the regular agenda.
The citizen is requested to limit their comments to five minutes. Please note, the public may
address the EDA regarding specific agenda items at the time the item is being discussed.)
7. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS - None.
8. PUBLIC HEARINGS - None.
°
ITEMS FOR CONSIDERATION.
A. Other Resolutions - None.
Bo
Bid Considerations
1) Approve Parkview Villa South Elevator Maintenance Agreement
MOTION:
Move to award the proposal for the Parkview Villa South Elevator Full Maintenance
Program to Millar Elevator Service Company based on their proposal dated January
7, 2000; and furthermore, to authorize the President and Executive Director to enter
into an agreement to be prepared by Elevator Advisory Group, Inc. for the same.
C. Other Business.
1)
Property Acquisition Priorities.
a. Randy Schumacher
2)
Preparation of "Agency Plan" for submittal to HUD.
a. Randy Schumacher
3)
Written Report to EDA President Letter of December 10, 19~9.
a. Kenneth R. Anderson
ECONOMIC DEVELOPMENT AUTHORITY AGENDA
January 13. 2000
Page 3
4)
MOTION:
Section 8 Report.
a. Kenneth R. Anderson.
Move to receive the Section 8 report as presented in writing.
10. ADMINISTRATIVE REPORTS.
A. Report of the Deputy Executive Director.
B. Report of the Executive Director.
C. Committee/Other Reports.
11. MEETINGS.
A. The next Regular EDA meeting is scheduled for 6:30 p.m., Tuesday, February 15, 2000 at
Community Room B, Parkview Villa.
12. ADJOURNMENT.
Walter R. Fehst, Executive Director
h: \EDAafterll-99\l~la-00agenda.wpd
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Meeting of: January 18, 2000
AGENDA SECTION: ORIGINATING EXECUTIVE
NO: DEPARTMENT: EDA DIRECTOR
APPROVAL
ITEM: Election of Officers BY: Ken Anderson ~ '~3Y:
DATE: January 14, 1999
BACKGROUND: The Bylaws of the Columbia Heights EDA specify in Section 1. Officers (see
attached) that the President, Vice-President, Treasurer, and Secretary be elected annually at the annual
meeting. The current officers are as follows:
President
Vice-President
Treasurer
Secretary
Assistant Treasurer
Assistant Secretary
Bob Ruettimann
Pat Jindra
Gary L. Peterson
Patty Muscovitz
William Elrite
Kenneth R. Anderson
We have attached a Transcript of Proceedings outlining the process for nomination of persons to the
various offices. The duties for the various offices are outlined in the attached Bylaws. The nomination
of Pat Jindra to any office should be subject to her re-appointment by the Mayor and approved by the
City council to be scheduled on the January 24, 2000 Council agenda. Staff is currently researching a
notice from the League of Minnesota Cities which states that HUD has approved a rule to increase
resident participation. This "rule requires, with certain exceptions, that after October 21, 1999, the
governing body of a public housing agency must include at least one resident member". We have
attached a copy of the notice for your information.
RECOMMENDATION: Staff recommends no change be made to the offices of Assistant Treasurer
and Assistant Secretary. The new Community Development Secretary, Cheryl Bakken, is scheduled to
start work on January 18, 2000. We recommend she be appointed as Secretary. Furthermore, Mayor
Peterson should be appointed as the President or the Treasurer. This is necessary in that checks must be
signed by three persons authorized to do so such as the President, Treasurer, Assistant Treasurer and
Executive Director. Currently, all checks are signed by the Mayor (Treasurer), City Manager (Executive
Director), and Finance Director/City Clerk (Assistant Treasurer).
Recommended Motion: Move to cast a unanimous ballot nominating and appointing
for President; for Vice President; for Treasurer; Cheryl
Bakken, Community Development Secretary, Secretary ex-officio; William Elrite, Finance Director/City
Clerk, Assistant Treasurer ex-officio; and Kenneth R. Anderson, Community Development Director,
Deputy Executive Director, Assistant Secretary ex-officio.
Attachments:
Transcript of Proceedings
Bylaws of the Columbia Heights EDA
EDA Term Expiration Sheet
.DA ACTION:
H:\EDAafterll-99\l-18-00Elec of Officers.wpd
TRANSCRIPT OF PROCEEDINGS FOR
ELECTION OF OFFICERS FOR 2000
FOR THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
The regular meeting of the Columbia Heights Economic Development Authority (EDA) was called
to order by the President at 6:30 p.m. on Tuesday, January 18, 2000.
Election of officers. The President stated that the order of business was election of officers.
Commissioner nominated Commissioner as President. There
being no further nominations, upon vote being taken, Commissioner was elected
President. The President thereupon assumed the office and presided over the meeting.
Commissioner then nominated Commissioner as Vice
President. There being no further nominations, upon vote being taken, Commissioner
was elected Vice President.
Commissioner then nominated the Community Development Secretary as
Secretary ex officio and Community Development Director as Assistant Secretary ex officio. There being
no further nominations, upon vote being taken the Community Development Secretary was elected as
Secretary ex officio and the Community Development Director was elected as Assistant Secretary ex
officio
Commissioner then nominated Commissioner as
Treasurer. There being no further nominations, upon vote being taken, Commissioner
was elected Treasurer.
Commissioner then nominated the Finance Director of the City of
Columbia Heights as Assistant Treasurer ex officio. There being no further nominations, upon vote being
taken the Finance Director was elected Assistant Treasurer ex officio.
N':' ~DA after i.'~ 99'oa~h of off. i:le transc
BYLAWS OF THE
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
ARTICLE I - THE AUTHORITY
Section 1. NAME OF THE AUTHORITY. The name of the Authority is the "Columbia
Heights Economic Development Authority.
Section 2. OFFICE OF AUTHORITY. The offices of the Authority are at City Hall in
the City of Columbia Heights, Minnesota. The Authority may hold its meetings at such other
place or places as it designates by resolution.
Section 3. COMMISSIONERS. The Authority is governed by seven commissioners
appointed in the manner prescribed by City Council Resolution No. 96-01 (Enabling Resolution)
and Minnesota Statutes, Sections 469.090 to 469.1081 (Act).
Section 4. OFFICIAL SEAL. The Authority shall have an official seal, which shall be in
the form of a circle and shall bear the name of the Authority and the year of its organization.
ARTICLE II - OFFICERS
Section 1. OFFICERS. The officers of the Authority are the President, the Vice-
President, the Secretary, the Treasurer and the Assistant Treasurer. The President, Vice-
President,, Treasurer and Secretary shall be elected annually, at the annual meeting. The
Assistant Treasurer shall be elected at the organizational meeting of the Authority and shall serve
until another person is elected by action of the Authority. No commissioner may serve as
President and Vice-President at the same time. The offices of Secretary and Assistant Treasurer
need not be held by a commissioner.
Section 2. PRESIDENT. The President presides at meetings of the Authority. Except as
otherwise authorized by resolution of the Authority, the President signs contracts, deeds and
other instruments made by the Authority. At each meeting, the President may submit
recommendations and information concerning the business, affairs and policies of the Authority.
At the annual meeting, the President must submit to the Authority a report summarizing the
activities and programs of the Authority for the past year and containing the President's
recommendations for Authority activities for the ensuing year.
Section 3. VICE-PRESIDENT. The Vice-President performs the duties of the President
in the absence or incapacity of the President; and in case of the disability or absence of the
President, or in the case of a vacancy in the office of President, the Vice-President performs the
duties of the President until a successor has been appointed and qualifies.
Section 4. SECRETARY. The Secretary performs the duties of a secretary for the
Authority.
Section 5. TREASURER. The Treasurer has the duties given by the Act.
Section 6. EXECUTIVE DIRECTOR. The Columbia Heights City Manager is the
Executive Director of the Authority and has general supervision over the administration of its
business and affairs subject to the direction of the authority and signs contracts, deeds and other
instruments made by the Authority. The Executive Director is responsible for the management
of the projects and general affairs of Authority under the direction of the Commissioners.
Section 7. OTHER ADMINISTRATIVE OFFICES.
Subdivision 1. Assistant Secretary_. The Authority may designate an assistant to the Secretary to
keep the records of the Authority, record the meetings of the Authority in a journal of
proceedings to be kept for that purpose and to perform the duties of secretary under the direction
of the Secretary. The assistant must keep in safe custody the sal of the Authority and may affix
the seal to contracts and instruments authorized by the Authority.
Subdivision 2. Assistant Treasurer. The Assistant Treasurer of the Authority has custody of the
funds of the Authority. The Assistant Treasurer must deposit the funds in the name of the
authority in a bank or banks selected by the Authority the Executive Director and the Assistant
Treasurer must sign orders and checks for the payment of money and pay out and disburse such
monies under the direction of the Authority. Except as otherwise authorized by resolution of the
Authority, orders and checks must also be countersigned by the President. The Assistant
Treasurer must keep regular books of accounts showing authority receipts and expenditures and
render to the Authority, at the annual meeting (and when requested by the Authority), an account
of the financial condition of the Authority.
Subdivision 3. Depu _ty Executive Director. The Columbia Heights Community Development
Director is the deputy Executive Director and performs such duties and services as specified by
the Executive Director, subject to direction of the Authority. In the absence or incapacity of the
Executive Director, the Deputy Executive Director may sign contracts, deeds and other
instruments made by the Authority.
Section 8. COMBINING ADMINISTRATWE OFFICES. Administrative offices may be
combined.
Section 9. ADDITIONAL DUTIES. The officers of the Authority perform other duties
and functions as may from time to time be required by the Authority, these bylaws or the rules
and regulations of the Authority.
Section 10. VACANCIES. If the office of President, Vice-President, Treasurer, Assistant
Treasurer or Secretary becomes vacant, pursuant to Minnesota Statutes 351.02 or by other
provisions of law, the Authority mut elect a successor at the next regular meeting or at a special
meeting called for that purpose. The successor serves for the unexpired term of the office.
ARTICLE III- MEETINGS
Section 1. ANNUAL MEETING. The annual meeting of the Authority is held on the
third Tuesday of January 6:30 p.m. at the regular meeting place of the Authority, at the Parkview
Villa Highrise.
Section 2. REGULAR MEETINGS. Monthly meetings are held without notice at the
regular meeting place of the Authority on the second Tuesday of each month at 6:30 p.m. unless
that date is a legal holiday, in which case the meeting will be held on the next succeeding
business day. Unless otherwise fixed by resolution of the Authority, regular meetings commence
at 6:30 p.m.
Section 3. SPECIAL MEETINGS. Special meetings of the Authority may be called (i)
by the Authority by motion, or (ii) by the Executive Director who must then mail or deliver
notice of the meeting to the members of the time and place of the meeting at least two days
before the meeting, and must post notice of the meeting in the Authority's offices at least three
days before the meeting. At a special meeting, no business may be considered other than
designated in the call, but if all the members of the Authority are present at a special meeting any
business may be transacted at such special meeting by unanimous vote.
Section 4. QUORUM. The powers of the Authority are vested in the commissioners in
office from time to time. Four commissioners constitute a quorum for the purpose of conducting
business, but a smaller number may adjourn from time to time until a quorum is present, and
when a quorum is not present, a smaller number may adjourn the meeting.
Section 5. ORDER OF BUSINESS. The following is the order of business at regular
meetings of the Authority.
2.
3.
4.
5.
6.
Roll call.
Approval of minutes of the previous meeting.
Reports of the Executive Director.
Unfinished business.
New business.
Adjournment.
Section 6. RESOLUTIONS: CONDUCT. Resolutions must be in writing and placed in
the journal of the proceedings of the Authority. The meeting will be conducted in accordance
with Roberts Rules of Order, Revised.
Section 7. MANNER OF VOTING. Voting on questions coming before the Authority
must be entered in the minutes of the meeting. When a quorum is in attendance, action may be
taken by the Authority upon a vote of the majority of the commissioners.
ARTICLE IV - MISCELLANEOUS
Section 1. FISCAL YEAR. The fiscal year of the Authority shall be the same as the
City's fiscal year.
Section 2. TREASURER'S BOND. The Treasurer shall give bond to the state
conditioned for the faithful discharge of official duties. The bond must be approved as to form
and surety by the Authority and filed with the Secretary and must be for twice the amount of
money likely to be on hand at any one time as determined at least annually by the Authority,
provided, however, that the bond must not exceed $300,000.00.
Section 2. REPORT TO CITY. The Authority shall annually, at a time designated by the
City, make a report to the City Council giving a detailed account of its activities mad of its
receipts and expenditures for the preceding calendar year. The Authority shall, at the city's
request, make available all records necessary to conduct an audit of the Authority's finances.
Section 4. BUDGET. The Authority shall annually send its budget to the City Council
which budget includes a written estimate of the amount of money need by the Authority from the
City in order for the Authority to conduct business during the upcoming fiscal year.
Section 5. SERVICES. The Authority may contract for services of consultants, agents
and others as needed to perform its duties and to exercise its powers. The Authority may also
use the services of the City Attorney or hire a general counsel, as determined by the Authority.
The Authority may not hire temporary or permanent employees without prior approval of the
City Council.
Section 6. AMENDMENTS TO BYLAWS. The bylaws of the Authority may be
amended only with the approval of at least four commissioners at a regular meeting or at a
special meeting called for that purpose.
Approved: January8, , 1996.
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Meeting of: January 18, 2000
AGENDA SECTION: Consent Agenda ORIGINATING EXECUTIVE
NO: DEPARTMENT: EDA DIRECTOR
~ , APPROVAL
ITEM: Financial Report and Payment of Bills BY: Ken Anderson BY:
DATE: January 14, 200D
BACKGROUND:
The bound Financial Report for December, 1999 Check Listing (green sheets), and draft Resolution
2000-01 are attached for review. The enclosed Financial Report lists the Revenue Guideline (pink
sheets), the Expenditure Guideline (yellow sheets), Expenditure Guideline with Detail (white sheets),
and Balance Sheet (blue sheets), for each fund and department. The report covers the activity in the
calendar (fiscal) year from January 1 through December, 1999.
The Check History shows each fund with an expenditure history during the month of December, 1999.
The total disbursements by fund are shown at the top of the listing.
CONCLUSION / RECOMMENDATION:
Staff will be available to answer specific questions. If the report is satisfactorily complete, we
recommend the Board take affirmative action to receive the Financial Report and approve the payment
of bills.
RECOMMENDED MOTION:
Move to approve Resolution 2000-01, Resolution of the Columbia Heights Economic Development
Authority (EDA) approving the Financial Statement for December, 1999 and Payment of Bills for the
month of December, 1999.
~~DA ACTION:
EDA RESOLUTION 2000-01
RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT
AUTHORITY (EDA) APPROVING THE FINANCIAL STATEMENT FOR DECEMBER,
1999 AND PAYMENT OF BILLS FOR THE MONTH OF DECEMBER, 1999.
WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required
by Minnesota Statutes Section 469.096, Sub& 9, to prepare a detailed financial statement
which shows all receipts and disbursements, their nature, the money on hand, the purposes
to which the money on hand is to be applied, the EDA's credits and assets and its outstand-
ing liabilities; and
WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's
vouchers or bills and if correct, to approve them by resolution and enter the resolution in its
records; and
WHEREAS, the financial statement for the month of December, 1999 and the list of bills
for the month of December, 1999 are attached hereto and made a part of this resolution; and
WHEREAS, the EDA has examined the financial statement and the list of bills and finds
them to be acceptable as to both form and accuracy.
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the
Columbia Heights Economic Development Authority that it has examined the attached
financial statements and list of bills, which are attached hereto and made a part hereof, and
they are found to be correct, as to form and content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received
and the list of bills as presented in writing are approved for payment out of proper funds;
and
BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of
the permanent records of the Columbia Heights Economic Development Authority.
Passed this 18~h day of January_, 2000.
MOTION BY:
SECONDED BY:
AYES:
NAY S:
Attest by:
Robert Ruettimann
EDA President
Patty Muscovitz, Secretary
H:\Resolutions~2000-01 .wpd
Parkview Villa
Housing Complex
RECEIVE.~,
,!&N 1 0 21300
~OM~IJNI]'y DEVELOPMEN'~
965 N.E. 40th Avenue, Columbia Heights, MN 55421
(612) 788-6055 · Fax (612) 782-0857
DATE: January 10, 2000
TO: KEN ANDERSON, DIRECTOR OF COMMUNITY DEVELOPMENT; EDA
SHIRLEY BARNES, CHIEF EXECUTIVE OFFICER; CREST VIEVV
COMMISSIONERS; COLUMBIA HEIGHTS EDA
BOARD OF DIRECTOr; CREST VIEW
FROM: MICHELLE CHALliS,' PUBLIC HOUSING ADMINISTRATOR
RE: DECEMBER/JANUARY MANAGEMENT REPORT FOR PARKVIEW VILLA &
4607 TYLER
PHYSICAL PLANT:
Lagerquist continues to service the elevators. Here is a list of the occurrences since the
last report:
12/14/99 - Elevator stopped between floors.
12/15/99 - Elevator door not opening on 1 ~ floor. Lagerquist called and serviced.
Small elevator sitting for long periods of time without the door opening
or closing.
12/16/99 - Neither elevator door would open on 1'* floor. Shut down the large
Elevator. Lagerquist serviced.
12/23/99 - Large elevator not working. Michelle shut down and re-started.
OCCUPANCY:
NORTH BUILDING:
APT # VACANCY DATE
709 July 1
309 January 13, 2000
SOUTH BUILDING:
APT# VACANCY DATE
221 April I
NAME
Thelma Fleck
Betty Finn
NAME
Bernice Johnson
MOVE-IN DATE
February 1
February I
MOVE-IN DATE
February 1
Owned by the EDA of the City of Columbia Heights
Managed by Crest View Management Services
Equal Housing Opportunity Agency
4-PLEX:
Unit #2 is being worked on, Once unit #2 is ready the tenant from unit #1 will move to ~2
and #1 will be made available to rent.
Waiting list totals are as follows:
Parkview Villa North
24 CH Residents
42 Non-residents
4607 Tyler
5 CH Residents
6 Non-residents
Parkview Villa South
34 CH Residents
18 Non-residents
MISC:
There are 3 Annual Recertifications that need to be completed.
There were no problems or issues with Y2K.
Thanks to Commissioner Kordiak PW will have weekly shopping trips to Target, Rainbow,
Northtown Mall, and Kmart.
The Housing With Services registration and fee for Parkview Villa were mailed 1-6-2000.
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Meeting off January 18, 2000
AGENDA SECTION: ORIGINATING EXECUTIVE
NO: DEPARTMENT: EDA DIRECTOR
APPROVAL
BY: Ken Anderson~/~ "~By:
ITEM: Parkview Villa Elevator Full Maintenance DATE: 1-14-00 'J/-4 L/x
Contract
BACKGROUND: Staff has solicited a proposal from Millar Elevator ~}ervice Company to provide full
elevator maintenance services for the Dover hydraulic elevator at Parkview Villa South (PVS).
Currently, the elevator maintenance services are being provided by Millar Elevator Service Company for
the two elevators in Parkview Villa North as part of the modernization project. Lagerquist Corporation
is providing the elevator services for the elevator at PVS. The Parkview Villa Public Housing
Administrator and staff prefer to have one Service Agreement and one service provider for all the
elevators at Parkview Villa. This manner of service delivery will provide certain economies of scale and
will simplify ongoing maintenance work through one centralized vendor.
ANALYSIS: The proposal submitted by Millar Elevator Service Company includes full maintenance
services during regular service periods for a fee of $125.00 per month. This is the same fee charged by
Lagerquist Corporation, however, the Lagerquist contract is limited to a maximum of four hours of total
service calls per month. Service calls exceeding 4 hours are charged at the current hourly fee then in
effect.
The new Service Agreement would become effective upon termination of the existing Service
Agreement with Lagerquist Corporation. A draft letter terminating said agreement is attached hereto.
The EDA should be advised that the current contract specifies that a 90 day written notice will be
provided prior to termination at the calendar year end. However, based upon the modernization project
and the fact that Lagerquist Corporation was given an opportunity to submit a bid for said work, we
believe we will be able to obtain agreement from Lagerquist to voluntarily terminate services for all
three elevators. Ted Smith of Elevator Advisory Group, Inc. is preparing a new Maintenance Agreement
that will specify terms and conditions that apply to all three elevators at Parkview Villa. However, we
have attached Millar's Full Proposal for your information.
RECOMMENDATION: Staff recommends the EDA Board approve a full maintenance service
agreement for PVS through Millar Elevator Service Company for an initial fee of $125.00 per month.
RECOMMENDED MOTION: Move to award the proposal for the Parkview Villa South Elevator Full
Maintenance Program to Millar Elevator Service Company based on their proposal dated January 7,
2000; and furthermore, to authorize the President and Executive Director to enter into an agreement to
be prepared by Elevator Advisory Group, Inc. for the same.
~CTION:
CITY OF COLUMBIA HEIGHTS
590 40Th AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2800 TDD 782-2806
EDA COMMISSIONERS:
Robert W. Ruettimann
Donald G. Jolly
Marlaine Szurek
Gary L. Peterson
Julienne Wyckoff
Patricia Jindra
John Hunter
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
December 22, 1999
Lagerquist Corporation
Attn: Bekki Tovar
1801 West River Road North
P. O. Box 582239
Minneapolis, MN 55458-2239
Re: Termination of Elevator Maintenance Agreement for Parkview Villa.
Dear Bekki:
As we discussed previously on the telephone, I am forwarding herewith our formal request to
terminate the Elevator Maintenance Agreement between Lagerquist Corporation and the
Columbia Heights Economic Development Authority. We are requesting this termination
effective and including January 1, 2000. This decision is based on the fact that we are currently
undertaking an elevator modernization project in Parkview Villa North which will be funded
primarily through the funds made available through the U. S. Department of Housing and Urban
Development. As you may know, Lagerquist Corporation was given an opportunity to bid on said
project. However, the lowest responsible bidder was Millar Elevator Service Company. We are
making this request for the two Westinghouse traction elevators in Parkview Villa North as well
as the one Dover hydraulic elevator in Parkview Villa South.
Please contact me if you have any questions regarding this request. I may be reached at 612-782-
2855 between the hours of 8:00 a.m. and 4:45 p.m.
In closing, I wish to thank you and your maintenance representatives of Lagerquist Corporation
for outstanding service at this facility. Again, thank you for your assistance!
Yours very truly,
Kenneth R. Anderson
Deputy Executive Director
H:\Ken\Lagerquist Corp = 12-22-99.wpd
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION Of SERVICES
EQUAL OPPORTUNITY EMPLOYER
,~mx ~lT2 ~44 2~.ZL
J,4N ? 2000
::OMMuNiTy D£V£LopM£N_,
mli ar
January 7, 2000
Ci~ of Columbia l-leightm
ARB.: Ke~ Anderson
Page 1 of 7
From: Serf Dickie
RE.: Villa
See thc attached lca'Ol~sal for Maintenance Service.
We are offering a Full Maintenance program wi~ no limit on regular timc call backs.
Thc price £or this package is $125.00 per month.
Cai1 me with any questions you may have on this after you have ~ a chance to review the
proposal. T thank you Far the opr~mmity to provide you with a bid.
J~' Dicki~
90/tO'~ 999~PP91~9 'ON X~J ~O£VA]]] ~Uqq[~ 6£:£I [~J O0-LO-NWF
Millar Custom Engineered Maintenance
Miller Elevator Serv~e Company
2200 r./nrv~ Avenue. Su~ 180
~t. Pauf. Minn~ 5511~
T~I: (6~1) ~
Fax (G51) O~
cay of CommU~ XS~s.
Attn: Ken Anderson
590 4Otn A~ NE
~lum~a Heiqh~. MN ~21
Equipment Location:
Park'view V'~la ^partments
465 40th Ave
Columbia Height~, MN $~421
Praposal Number: MO3JD
Date: January 7, 2(300
Equipment De~ription:
(1) One Hydraulic Passenger Car
We propose to furnish Miller Ctmtom Engineered Maintenance for your vertical transportation equipment
as aescn0ecl aDove. Milfar is the noun's [arge~l vertdcal transpultation conlra~or clectica(ed aolehj to
service. Mi#ar Custom Engineered Maintenance is a customer focused maintenance program clesigned
to provide oeec. rs with the fotlm~ing m,~j¢~ benefit~'
~ Savlng~ through a budgetublu program of true preve~tive mamenance designecl specially ro~ your
ecluipment
Miniml2ed Downtime thn~ugh a multi, mdlion dollar inventory of replacement parts and a plannea program
of systematic service
Equipment Life Extension through Miilar's long-term commitment to our customers and the o~ality care of
their equipment
Promar Rel~ir Response tnroucjIq a na~nw~e local office nelwork of 2.500 tecflnicians, engineers.
supervisors, and support staff
Relial~lit¥ You Can Count On, time aner time, mrougn MillgrS proven' e~evator sen/~..e recora ,'or more
than a century
Customer Re~ponsivene~ through MiEa?~ unique focus on flexibility and understanding our customer's
speaal neeas.
MO3,.tO - P~j~ ~
EQUIPMENT COVEF~G&
The entre system, as described below, is inauded for coverage under this A0mernent This coverat3e incJudes
the applicable systems descdbe~l below as well a~ all sub-assemblie~ and all Sub-componer~ mat comprise
Pump Unit. inc~ueing tank. fluid, jack packing, exposecl piping, motor, ~mp. ~d vane s~
~, i[~b~g mot~, ~, ~i[~, bearings, ~ing, ~le, ~e, and d~ing m~n~
Controller ~d O~~. in~uding ~nng. raays. ~ors. ~m~s. ~i~m. ~m~mm. ~ sate
~m~nents. ~r~Jt ~s, ro~ers, ~fo~em, 1~ ~igh~g ~d
Hois~ay Equ~me~, in~u~ing ~es, ~ms and ~eaves
Car Guide S~, in~udi~ g~s and ~oi~m
Car O~, in~i~ s~, s~ngs a~ ~!
~r Gu~ ~i~ '
Car, Shaltwa¥, and Machine Rm3m Wirin.q, including travelling cables
cat and Hall Signal Oevi~es, including lamps and dir~leys
Car and Hall OI3erating Devices. inc. Ju¢ing buttons, lamps and svatc~es
Hoistwa¥ Dom- Hardware, incJuding hangers, interlocks, gib$ and closers
All Accessory Equipment except such items as are hereinafter excluded.
BASIC SERVICES
Scheduled Examinations
we W~ll per~3rm regular, systematic examinations of tl~e ~uioment. These examinations will also inc~ucie
lubrication, adjustment, and ether services as specrf'~ witl~in this Agreement. Examinations performed on a
Bi-Monthly b~is.
Equqm~fl~ Refralm or Replacement
When conditions warrant, due to the w~ar and ~ of r~rma~ usege, we wql repar or replace the equipment
coverect by this Agreement.
we stlall not be require~ to make rePairs or ,q~flewais necessJtate¢l because of negligence ~. miSuSe of Ule
equipment, vandalism, building compression, power Fine fluctuations, damage by weather or adverse
environmental conditione, work performed by others, or any other cau~ be~F3nd our control. Replacement of
signal lamps Will De macle (~unng sc, ne~3ule~ examina~ons.
We sllall not De requirecl to make safety tests not included in this agreemenL or instafl new attachments or
devices on the equipment as directed or recommended by others. We shal[ not be required to make any
replacements with components of a different design, or to upgrade or modemize the equipment.
Custom Er,~ineemd Maintt~ance
~0/£0'~
9~9~9[~9 'ON ×W~ ~0£VA313 ~V]][~ Ob'£[ l~ O0-LO-NWC
We assume no respons,bii~ty for t~e fo{lowing items of eq~'pment which are no~ (nciude~ in this Agreeme~;
elevator car encJosures, venaatJon equipment, car I~. llting tul3es and lamps, fini~ fioorin!3, minors, glass.
arcl~itectural .metals, car and hoistway g,3tes and dcmr panels, haistway enck3sures, swing clc~r c..E3sem and
i"tinges, ctoor frames~, sills, tx)istway 13racket= and fastenings, clectncal feeders and main line ~isconnocts,
son.ars, lire alarm $~stems, comn~.~cations and signalin§ equipmurtt installed by othem, ~linders, p~ungers,
buried equipment, escalator lighting ~ balustrades.
Promp~ Emerg~ Service Respo~,e
Shouicl trouble develop ~en r~a~ ~u~ mmina~o~, ~rg~W ~ d~s are on ~
~ ~ ~ d~. We ~ ~y ~sp~ a ~ ~n~ upon your ~~ ~ ~ ~ ~b~ ~d ~r
~ ~ r~ ~ ~ ~ ~~.' YOU ~ tO p~ ~ ~ ~ n~n
g~ ~r n~he~ p~ ~r on~im ~wi~ u~ ~ur noVOn to ~ a~ r~ ~ s~
Houm of Service
Unless n~ted offiem~L~e Lmcler ~ Provm." regu~r working l~murs are 8:00 AM a3 4:30 PM. Monday
througll F.'~lay, exelu~flng elevator trade holidays. Ail othe' t'~um ate con~lera:l overtime. All wort[ is to be
performe~ during regt,dar~ hours unless note¢! othemise uncial "Special Pmvi~ons," Sl~oul¢! you request
worx [o se pe~orm~ ~nng ove~me hours, eno mat worx ~s ~nouoeo ~n ~s agreement dunng regular Mourn
only. ~ are to pay us. at our regular bitling rates, forffie bonus (overtime) hours only, assm:Yated with overtime
emergency minor adjustment callback semice, and f~' all paid hours a~mc,~ecl with other types of'work.
ADDITIONAL SUPI~ORT SERVICES
Parts Inventory
We W~ll mantain, on tile job site or in our service vei'~cle, s, a sul~l:dy of c~mmonly used replacement pa~s.
lubricants, and wiping cio~s for the ~ ~ routine rn'aintenance and parts replacement. These
materials anti an,/¢nclosurc,~ provided for their storage will ~'mein the property of Miller.
winng Diagram
You are t~ prov.:le the proper wiring c~j-ams ~r t~ equipment covered. These diagrams Mi remain your
property, and wiq be ma~ntair~d by Miller for uc, e in tmublesheof~ng end servicing thc equipment.
Replacement Parts Warel~eustn~
we ~ ~ ~ addit~3naJ parts inventory within our local waretlouses Ulmughout Ute U.S. and at our Miller
National Gemce Cent. The Miller National Serves Center w~il meirrtain e comprehensive multi~'niRion dolim-
computadze~ inven~-y o1' replacement parts ~or use on Miltar sennce contracts. To assure you pt prompt
sewice, eme~ency detive~y of stocked parts will be avaitable on an exl~Kl~ express delivery bas~
To assure U~e prompt, elllciem con'ec~on o; spemai tec21nlcal pmotems that may a~ise w~n your eqt~pment.
Mi,ar Wql maintain a staff of field and headquarters engineering personnel. They Wtll be spatially trained and
un~luely quailed to support your local Maar semite technician~ whenever necessary.
Tecllnlcal UDrary
To assist our service technicians in ~e prompt repair of ~ouble and efficient routine min?en~nc~, Miller will
maintain a~ excJusive in-depth ~ibrary of tecflnical infom~fi~. This information ,"~ude$ maintenance, repair.
cimuit~', l~rt~, and traubient'looting tn'formation.
Miller Custom Engineered Maintenance
'ON
Training
The Mitiar set.ce and supervisory personnel assigned to your account writ be corrdnual~ traine~l anti up~tec~
on new methods and tect~no .toqy aDI31*cable to the maintenance and reoair of your e~uipment Alt Millar
personnel a~ill be specially 1~alned in quality se~ice and responsiveness to customer nee~.
To ensure the qualib/control and efficient execution of your service pr .~m, Miller Wql maintain a full-t~me staff
of supervisory personnel. They will work w~l you to conveniently schedule the vado~$ reoaim and toul~ne
~ funclior~ pedoml~ on yowr eClU~3ment They wq! atto oversee the ~ petfo~ by o~r sem~.e
pemonnel on a oay-,,o-Oay l~as.
ADDmONAL CUSTOMER SEIWICES
PerfQrm~ne~ Evaluation
For each unit we will conduct an initial e~aluation of equit~neflt pedormance chatactedstk~. Following this
evaJua~n, ~e will per/otto pene¢lic aolusmtents, repairs or replacements require~ to maman :ne permntance
charact~stics of the system as determined by the in,al evaiua~ofl.
Equipmem u;xwte Rqx~t
To }<eep you intormecl of changes in Code requirements, ~a~ie/stanclar~s, and performance improvements,
Mi,ar will provicle you ~ Pedodic ral3orts ou~ning st3ecific racammendalmns for your particular equipment.
Manlx3~ver Awilabilib/
· Wa~'~' i~al3il~ ami E~p~yers C43~l~m.~l~n: Equal tO or in exce~ of [imfts of Workers'
Coml~ensatf~n laws in all states and the District ~f CokJmbia
· ComprehensiYe LJabillb/: Up to Two Million Doflars ($2.Q00,OOO.00) single limit ~r occurrence.
SPECIAL PROVI~IOI~
Minor EmergentY Service Durin~ Overtime Houm
The cost of overtime emergerl~ minor adjustment ~ is tncludefl in ~is Ag~ent to ~ extertt that work
~ De compie~cl Dy one sen~ice teC,Pln~ vwfd~fn 2 overtime ~lou~ of ort.4~e wotlc
~fety T~
We w~lt perfo,'m safer3, t~te aa noted below These tests wilt be p~rformed in accorclance ~113 local code
requirements m effec: at ~e time ol ~ Agteetne~ 5irlce I~leSe tes[s expo.~ the equipment to strains ~
in excess of those exl3eriencefl during normal 00eralJon. Millar will not be resi3onsible f~r any damage to the
.~luipment or pmpe~, or in}u~ or dea~ to per.ns, resulting from, ot ~si~ out o[ the performance of these
t~ts.
· Hydraulic Pressure Retie[ Test
We wql perform a hydmtdlc pressur~ relief test on eacl~ hydraulic elevator.
Millm, Custom Enqlneerecl Main~3nam:~
MO3JO. P~je 4
929~9[~9 'ON XV5 20£VA~]~ ~llIN 2~:~[ I~ 00-L0-N~
TERMS AND CONDITIONS
Price Nljastment
The cm',ta,~ct price shall be adjusted at the end of each year of the Agreement based on changes in Iai)or and
meter/et costs. The adjusted ~ shell be effective for the forthcoming year.
as ptovi~Kl rtetein. Eill'~r I~ ma,/te~nlnate thk~ Agreement at l~e emi of ~ first t~-year perto(l or at ~e
end of any subse~.~nt tiao-year I)eriod by giving the other I)arty ninety (90) days prior vmtmm notice.
I~: One ~ Twenty-Fhte ami IXl/100 Dollars ($12~.O0) per montlt, payalmte monttlly, ulx~
recel~ o~ Im~olce.
I~ shall pay, as an ad~lilion to the pace statocl, a sum equal to me amount ~ am/taxes in ~atevet fo~m
She same ma,/now or hereafter be exacted from ~c seller on account tlemof.
YOu agree to ~ Mtltar Elevator Service Coml~any interest at fie rate of o~e ~ acm.half l~a~t (1*,4%) per
month, or the highest rate then peemittecl I~y law, wt~ichever e less, roi' all ~ not paid within thirt7 (30)
days from date of invoice ~ f~- all costs, inclucling reasoaalale al:to~'~s' ree~ and cli~4:~nent~, i;1cl,llZed
Dy Millar Elevator Service Company to collem suc~ ovemue amounts.
~i~ng s~ inv~ ;e~ for ~ain~ ~ r~ir ~ ~e e~i~
Agent not be ~id ~ thi~ (~) ~y~ ~m t~ ~ ~f invel~.
Mi,ar E[~ 5~ Comfy ~A not ~ ms~lbie ~r ~y I~, dam~
~ ~ r~o~b~ ~1. inauding, ~ Im~n, ~ke ~ ~er ~or ~e, a~ ~ govem~
tim, e~, ~ ~ ~s, e~e. r~. ~~. va~,
~s~, ~r ~ ~ r~ ~ ~ ~g ~ Ag~. y~
~ ~is Against, ~ ~ ~l ~ ~s ~ ~e ~n~ ~ ~o~
Agree~nt Un~r ~ ~ms~s ~1Mi~r ~a~ S~ ~ny ~ I~ble f~ any in~. ~i.
It is ~re~ ~~, in ~a~ ~ our ~~ ~ ~ ~i~ ~~ ~ t~ ~ ~.
tot ~u ~ M~ S~ E~v~ ~ ~a~ WO~s ~m~n ~, a~ ~ a~ or o~
Y~ ~ ~ ~vi~ a ~ ~p~ ~ our ~monnel ~d ~ ~move any h~r~ ma~als in
~ a~e ~ ~ ~s. '
~ ia ~r~ ~ ~ ~ ~ ~ ~ ~ ~i ~ any ~ ~ ~e ~p~t
solely ~ ~ ~r, I~, ~ ~ of ~ ~ ~ I~ a~ ~ ~ ~e ~ly re~b~ for all
Shou~ th~ Agr~ent ~ a~pt~ by you in ~ fo~ ~ a pu~ o~, ~e
A~ment ~1 ~ke ~~ ov~ ~ ~ ~ ~hase u~er.
Miltar Ccrstom Engu'memd Mmnl~nanc~
9EgbP~9[S9 'ON ×V5
MO..1JO - Paoe 6
I~ f5 unoer$~(~o~l aria 8greea ffla~ ~llls proposal aha your acceptance tllereor Sllail
~ntir~iy. ~1~ A~reemeflt for Me ~e~e tlerein ~e~bed: ti~t all otl~er 13nor representatk3ns ~ Aqmements.
whee'~r written or vert3at, s,t~all be deemecl to 13e merge~ herein and that no other changes in or adclitions ta this
Agreement shall be recognized unle~ made in wdting and signed by both parties, and that
not D~nolng uDon Mff{ar ~evator Se~ce Company un,ii aDt3mve~ Dy one of i~s aumonze~ rel3resentaaves.
Respectfully submitted, B~r
Date
Acceptance in Triplicate
Millar Elevator Service Company
By By
Title T'rtle
Agent for Date
Date
90/LO'J 9~9~9[~@ 'ON X~X ~01~A313 ~]][~ ~'£[ l~ O0-LO-NV~
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Meeting off January 18, 2000
AGENDA SECTION: ORIGINATING EXECUTIVE
NO: DEPARTMENT: EDA DIRECTOR
APPROVAL
ITEM: Property Acquisition Priorities BY: Randy Schumacher BY:
DATE: January 14, 2000
BACKGROUND: City staff has identified a number of nonconforming and/or substandard buildings
along Central Avenue. For your review, I have attached an inventory of these properties. The intent of
this correspondence is to receive direction from the Board as it relates to acquisition of the properties
along Central Avenue for redevelopment purposes.
ANALYSIS: As you are aware, the City is in the final stage of completing its Downtown Master
Redevelopment Plan. One of the obvious requirements in implementing this plan will be the need to
acquire properties in key locations. Presently, there are limited Community Development Block Grant
funds available for such acquisitions. The two scenarios that exist are as follows:
The City can pursue sites on a random basis that are identified as substandard or
nonconforming in nature with the intent of obtaining future redevelopment proposals for
these parcels, or
Endorse the Downtown Master Redevelopment Plan and pursue phase 1 implementation
and acquisition of key sites.
It has been the staff's experience as of late that the values of property within the City have been steadily
increasing. Therefore, when reviewing the attached parcel information, please keep in mind that the
total value established by Anoka County are not always realistic sale prices. I would be happy to expand
on this issue at the EDA meeting of January 18th.
Attachments
DA
ACTION:
CoJumbia
Map A
Central Business District
Potential CDBG Sites
41s~ Ave
within the ~entr~l Bus,ness Oi$lncf.
also inc~uaes adiac.nt Dobsons
:t t~e ~etoll Bus,ness Oistnct to the
:aur~ ~n~ Limite~ ~ustness O~stnc:
to t~e no~.
Area Locator
~'~: Mao Date: November
L E G E N D Map Description
City of'
Columbia Heights
Map A
Central Business District
Potential CDBG Sites
LEGEND
~V~p Description
,'his m(~o illustrates ~orenrlal
ior use at ...;D BG. tunc=s ~nmarilv
within the Central Business
It also in¢:ucles ac~iacent
:r the Retc~it Bus,ness Oistnci' t3 the
saum c3na L~mi~ec~ ~us~r~ess ~mric.'
;o the no~h.
Area Locator
,-. ~ - ' Columma Hc~g~u Pl3m~m~
Cul~a H~ GIS
~ Co~ GIS ~
~~J MaD Date: November l~,
LAND AND BUILDING INVENTORY
POTENTIAL CDBG SITES - MAP .,..
A1 (3718 Central Avenue)
PIN: 35-30-24-44-0118 Fee-Owner: Vonheideman, Madeline (deceased)
See Daughter, Heidi
Zoning: KB, Retail Business Structure Size: 902 square feet
Plan: C = Commercial Year Built: 1910
Use: SF Residential Lot Size: 5,458 square feet (50 x 109)
Status: Non-conforming Total Value: $58,600
Land: 27,300
Building: 31,300
A2 (3722 Central Avenue)
PIN: 35-30-24-44-0117 Fee-Owner: J'ohason, Vera M.
Zoning: P.B, Retail Business Structure Size: 659 square feet
Plan: C - Commercial Year Built: 1906
Use: SF Residential Lot Size: 5,458 square feet (50 x 109)
Status: Non-conforming Total Value: $56,400
Land: 30,000
Building: 26,400
A3 (3837 Central Avenue)
PIN: 36-60-24-33-0008 Fee-Owner: Our Friends Place Alano Soc.
Zoning: RB, Retail Business Structure Size: 780 square feet
Plan: C - Commercial Year Built: 1932
Use: SF Residential Lot Size: 6,150 square feet (50 x 123)
Status: Non-conforming Total Value: $55,700
Land: 32,300
Building: 23,400
jg~adm~land & Bldg CDBG MapA
~a~¢ I
LAND AND BUILDING INVENTORY
POTENTIAL CDBG SITES - MAP :^
A4 (3841 Central Avenue)
PIN: 36-30-24-33-0009 Fee-Owner: Paulson, Cheryl L.
Zoning: RB, Retail Business Structure Size: 744 square feet
Plan: C - Commercial Year Buil~ I928
Use: SF Residential Lot Size: 6,519 square feet (53 x 123)
Status: Non-conforming Total Value: $60,000
Land: 34,200
Building: 25,800
A5 (3847 Central Avenue)
PIN: 36-30-24-33-0010 Fee-Owner: Malecha, John L.
Zoning: RB, Retail Business Structure Size: 1164 square feet
Plan: C - Commercial Year Built: 1941
Use: SF Residential Lot Size: 5~535 square feet (45 x 123)
Status: Non-conforming Total Value: $74,100
Land: 29,100
Building: 45,000
A6 (3912 Central Avenue)
PIN: 35-30-24-44-0004 Fee-Owner: White, Pepper E.
Zoning: CBD, Central Business District Structure Size: 780 square feet
Plan: C - Commercial Year Built: 1911
Use: SF Residential Lot Size: 5,130 square feet (47 x I09)
Status: Non-conforming Total Value: $61,i00 (Limited value $57,800)
Land: 25,700
Building: 35,400
~g~lrn~land & Bldg CDBG Map^
Page 2
LAND AND BUILD1NG INVENTOP. '~
POTENTIAL CDBG SITES - MAP A
PIN: 35-30-24-41-0166
Zomng: CBD, Central Business District
Plan: C - Commercial
Use:
Multi-Family Residential
A7
Status: Non-conforming
3932 Central Avenue)
Fee-Owner: Anoka County Community Action Program
S~'ucture Size:
Year Built: 1958
Lot Size: 16,350 square feet (150 x 109)
Total Value: $497,800
Land: 84,700
Building: 413,100
A8 3958 Central Avenue)
PIN: 35-30-24-41-0068 Fee-Owner: Simon, Tony G., Jr.
Zoning: CBD, Central Business District Structure Size: 735 square feet
Plan: C - Commercial
Year Built: 1920
Use: SF Residential Lot Size: 5,458 square feet (50 x 109)
Status: Non-conforming Total Value: $52,000
Land: 27,300
Building: 24,700
A9 (4201 Central Avenue)
PIN: 36-30-24-23-0045 Fee-Owner: Complete Car Care, [nc.
Mail to: AA.RCO, 2610 Lowry Ave N, Mpls, Mnq 55411
Zoning: LB, Limited Business District Structure Size:
Plan: C - Commercial Year Built: 1930
Use: Commercial Lot Size: 7,040 square feet (50 x 128)
Status: Substandard Building Total Value: $69,300
Land: 32,000
Building: 37,300
jg',adm~land & Bldg CDBG Ma~A
Pagc 1
LAND AND BUILDING INVENTOR
POTENTIAL CDBG SITES - MAP A
Al0
4207 Central Avenue)
PIN: 36-30-24=23-0044 Fee-Owner: Complete Care Care, Inc.
Zoning: LB, Limited Business District Structure Size:
Plan: C - Commercial Year Built:
Use: Commercial
Parking Lot for 4201 Central Ave
Status:
Lot Size: 5,120 square feet (40 x 128)
Total Value: $25,600
Land: 25,600
Building:
PIN: 36-30-24-23-0043
Zoning: LB, Limited Business District
Plan: C - Commercial
Use: Commercial
Status: Residential Building
All
4211 Central Avenue)
Fee-Owner: Bliskowski, Irene
Slxucture Size: 592 square feet
Year Built: 1924
Lot Size: 5,120 square feet (40 x 128)
Total Value: $45,800
Land: 25,600
Building: 20,200
PIN: 36-30-24-23o0042
Al2
'4217 Central Avenue)
Fee-Owner. Boyck Steven A.
Structure Size: 732 square feet
Zoning: LB, Limited Business District
Plan: C - Commercial Year Built: 1924
Use: Residential Lot Size: 5,120 square feet (40 x 128)
Status: Non-conforming Total Value: $51,400
Land: 26,100
Building: 25,300
.tg',adm~land & Bldg CDBG Map^
Page 4
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
DATE:
TO:
FROM:
January 14, 2000
EDA Board Members
Randy Schumacher
Preparation of "Agency Plan" for submittal to HUD
The Quality Housing and Work Responsibility Act of 1998 requires all public housing authorities to
prepare a one year and five year Agency Plan. The following items represent a comprehensive list of
the required and HUD recommended components and documents comprising this Agency Annual
Plan.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
A Mission Statement
Goals and Objectives of the Agency
An Executive Summary
A Statement of Housing Needs
A Statement of Financial Resources
A Statement of the Public Housing Authorities Policies
A Statement of Public Housing Authorities Rent Determination Policies
A Statement of Capital Improvements and Needs
A Statement of Safety and Crime Prevention Measures
A Statement of Public Housing Authorities Pet Ownership Policies and Rules
A Civil Rights Certification
A recent result of Public Housing Authorities Fiscal Year Audit
Many of these documents and policies are already in place and have implemented. Staff will be
reviewing these existing policies for compliance with HUD's standards.
Columbia Heights Economic Development Authority/
Community Development Department
DATE:
TO:
FROM:
RE:
DECEMBER 17,1999 (Revised 1/14/2000)
BOB RUETTIMANN, PRESIDENT
EDA COMMISSIONERS
WALT FEHST, EXECUTIVE DIRECTOR
KENNETH R. ANDERSON, DEPUTY EXECUTIVE DIRECTOR
WRITTEN RESPONSE TO DECEMBER 10, 1999 LETTER.
This memorandum is written in response to issues raised by President Bob Ruettimarm in a letter
dated December 10, 1999. I have listed below the answers to the questions which have been
recited as they appear in his letter which has also been attached hereto. The subject of the letter
was the "Steps necessary to bring the Community Development into compliance." I will be
available to verbally respond in more detail at the meeting.
Section 8 Accounts: What do we need to do to get them out of here and over to
Metro Council? Estimated Completion Date: End of First Quarter 2000
I have attached a memorandum of October 29, 1999 with an attachment which
describes the major activities necessary to be performed. The Metro HRA would
like to receive a copy of our 1998 and 1999 HUD budgets to review prior to
seeking the Metropolitan Council Board approval to accept the transfer. A
meeting is being set up for December 20, 21, or 22 with HUD staff to assist with
completion of the necessary forms. Once completed, they will be sent to the
Metro HRA. I am attempting to set up the meeting so Finance Department staff
will also be available to provide financial records which may need to be reviewed
to prepare the forms.
Is all the work done on HRA and EDA paper work submitted and accepted
by HUD? Estimated Completion Date: January 31, 2000
If this is referring to the paperwork necessary for HUD to approve the transfer of
property and programs from the HRA to the EDA, the answer is yes, the
paperwork has been submitted to HUD in October. We are awaiting a response
from A. R. Chandler of HUD's Minneapolis office legal department. He has
indicated to staff that he anticipates his review will be complete sometime in
January, 2000. The Community Development Assistant is in phone contact with
Mr. Chandler on a weekly basis to facilitate his review.
City Finance Department must control incoming and outgoing funds for
all of Community Development. Estimated Completion Date: Ongoing
The funds are processed in accordance with policies which apply to all City
Departments. The funds are also reported to the EDA on a monthly basis as
shown in the monthly financial report and check listing. The funds are controlled
and expenditures are approved by the EDA Board of Commissioners and are pre-
approved prior to any expenditure being incurred if it exceeds $3,000. There are
certain funds such as the Community Development Administration fund and HRA
fund which have shortfalls for reasons such as unbudgeted property acquisitions
or unreimbursed expenses eligible for reimbursement from other funding sources,
i.e. MHFA fix-up fund loans, CIAP grants, state MIF grant for Medtronic,
CDBG/HOME administrative costs, Section 8 HAP and administrative fees, etc.
Personnel costs are also charged to various funds based upon where the time is
actually charged and not based upon the estimates in the adopted budget. Staff
will be insuring that there are sufficient monies in fund balance and verifying
same with the Finance Department prior to Board action to approve
expenditures.
Need report on all accounts the auditors are working on from the direction
of our meeting of August 17, 1999. The auditors submitted the necessary
information needed to complete this work but have not received this as
of this date. Estimated Completion Date:
1) Section 8 - End of First Quarter 2000
2) $4,078.88 Questioned costs - Information supporting other CDBG eligible
costs was submitted to Anoka County on December 20, 1999. On January 6,
2000, we received verbal notification that documentation would fully satisfy the
auditors questioned costs. A written confirmation will also be sent.
Please see attached auditor findings. The Section 8 Director, Jennifer Bergrnan,
is completing all portability work related to the Section 8programs. She is
current on portability payments through November, 1999. Twelve tenants remain
unreconciled or have insignificant concerns for 1999. She will be contacting Tom
Hodnefield directly since our last meeting on September 1, 1999 to determine
precisely what information he will need to complete the unreconciled 1998
balance estimated to be about $1 O, 000. The Assistant Finance Director will be
coordinating with Community Development staff and auditor to have information
recorded in a format that will simplify reconciling the individual payment records
with the trial balance maintained by the Finance Department. The simplified
format should minimize errors and reduce the time expended by the Auditors to
verify reconciliations and audit the Section 8program activity. The work papers
and auditor comments do not seem to coincide with the records and balances
maintained at Anoka County regarding the $4,078.88 in questioned costs. I/Ve
anticipate forwarding the local records and auditor's work papers to the County
to attempt to reconcile with the balance they are maintaining. [Ye will also
confirm that portability billings to other agencies have been forwarded on a
timely basis to insure prompt reimbursement for expenditures.
A complete list of all grants balance and dates as to when we must use or
lose the money and what can this money be used for. Estimated Completion
Date: Ongoing.
See the attached table which lists and describes the current status of CDBG
reimbursements. The acquisition costs for 828 40th, 3944 and 3950 Lookout
Place in the amount of $198,847.65 have been submitted to Anoka County earlier
this month. An additional $83,722.21 will be submitted for 4150 Central, 4005
Hayes St., and CEE administrative costs and with additional staff administrative
fees prior to December 29, 1999.
The HOME Program grant of $70,000 has been matched with the required 25%
local match of $17,500 for the acquisition of two homes on our scattered site TIF
list. These homes will be sold to Habitat for Humanity for affordable housing.
Staff is in discussions with a number of property owners at the present time.
CIAP funds of approximately $255,000 are being used to modernize the elevators
at Parkview Villa North and should be completed in August of 2000.
The LCDA funds for the transition block redevelopment project and Master
Redevelopment Plan are available in the total amount of $575,000. A letter was
sent to the Metropolitan Council in November requesting that they prepare the
grant agreement for signatures as we are nearing the time in which the transition
block project may start incurring costs.
Finally, the DTED grant of $500, O00 for the Medtronic expansion project will be
closed out soon now that the infrastructure and site improvement work is
completed. A final reimbursement request will be submitted when supporting
documentation is received from the City Engineer.
What is the balance owed on money used from HRA and EDA levy for
Shefield and other loans last month?
This amount will need to be determined by the Finance Department. In a staff
meeting late on Thursday, the Finance Department indicated the figures would be
available for the meeting. Completed.
Shortfall in Community Development budget must be a general fund expense
for salary and administrative cost to balance the budget each year between
$60,000 to $80,000. Estimated Completion Date: Ongoing
The amount needed to meet expenses will change on an annual basis depending
upon building permit revenues, personnel levels and corresponding wages and
fringe benefits, and proposed projects. Also see the response for number 3 above.
The Council took action to set aside 20% of building permit revenues for a special
abatement fund to offset expenses to demolish substandard garages, etc. which
were owned by persons of limited means to pay the demolition costs. Funds are
transferred on an annual basis to this fund from the permit revenues received.
Staff is considering the set aside of these funds at the time the permit is issued to
allow for the fund balance to be up to date on a monthly versus annual basis. It is
important to note that expenditures have only been made_for authorized pro/ects
and at no time have funds been used for other purposes. The balance in this fund
will also be available at the meeting. Community Development revenues are
principally from a general fund transfer, EDA levy, HRA levy, HACA, and grant
and loan programs from other agencies.
I will be available to respond to any questions.
December 10, 1999
666 v i
(]3AI305
Columbia Heights Community Development Director
Columbia Heights Mayor
Finance Director
Subject:
Steps necessary to bring the Community Development into compliance.
2.
3.
4.
Section 8 Accounts: What do we need to do to get them out of here and over to
Metro Council.
Is all the work done on HRA and EDA paper work submitted and accepted by
Hud.
City Finance Department must control incoming and outgoing funds for all of
Community Development.
Need report on all accounts the auditors ate working on from the direction of om'
meeting of August 17, 1999. The auditors submitted the necessary information
needed to complete this work but have not received this as of this date
A complete list of all grants balance and dates as to when we must use or lose the
money and what can this money be used £or.
What is the balance owed on money used from HRA and EDA levy for Shefi¢Id
and other loans last month.
Shortfall in Commurdty Development budget must be a general fund expense for
salary and admimtrafive cost to balance the budget each year between $60,000-
$80,000 thousand.
Sincerely yours,
..... ,
Robert W. Ruettimann
President EDA
.,,-, COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Meeting of: January 18, 2000
AGENDA SECTION: ORIGINATING EXECUTIVE
NO: DEPARTMENT: EDA DIRECTOR
APPROVAL
ITEM: Section 8 Report BY: Ken Anderson ~-~ - BY:
DATE: January 14, 20001 -
BACKGROUND:
Attached is the Section 8 Report which details all Section 8 participants leased up through January 1,
2000. The Columbia Heights EDA was issued an allocation of 25 Vouchers and 25 Certificates. Of
those, we have issued 24 Vouchers and 11 Certificates for a total of 35 which is a reduction of three (3)
fi.om last month. This brings our utilization down to 70 percent.
ANALYSIS'
Section 8 Report: The number of port-outs for December, 1999 is at four (4). This is a reduction of one
(1) fi.om last month. Of the four (4), three (3) are Vouchers and one (1) is a Certificate. Although they
do not reside in Columbia Heights we continue to count them in our utilization report unless they are
absorbed by the new jurisdiction. Otherwise, the jurisdiction will bill us for the Housing Assistance
Payment and 80 percent of our administrative fee.
The number of portability units declined during December by one (1). We currently administer a total of
81 portability Vouchers and Certificates. This number has consistently moved downward over the last
two years. This breaks down into 43 Vouchers and 38 Certificates. These are participants that were
originally issued their assistance in another jurisdiction but have elected to move into Columbia Heights.
For the portability vouchers and certificates, we bill the originating jurisdiction for the Housing
Assistance Payment and 80 percent of their administrative fee.
RECOMMENDED MOTION: Move to receive the Section 8 report as written.
Attachments
DA ACT I ON:
h: \EDAafterll-99\12-21-99section8 .wpd
Section 8 Monthly Report
Participants Leased-Up Effective JANUARY 1, 2000
Bedroom Size No. of Certificates No. of Vouchers Total
0 0 0 0
1 0 1 1
2 10 13 23
3 1 10 11
4 0 0 0
Total 11 24 35
· .'- ':: ' ' ' · ' · '.:': :' :.:::.:::.:::::::::::::::::::::::::::::.=====================::::::::::::::::::::: -::': =====================:.:.::.:~::.:.::~:.:~:::::::::::::5::::::::::::::::::::::::::::
Bedroom Size No. of Certificates No. of Vouchers Total
0 0 1 1
1 12 14 26
2 18 21 39
3 7 7 14
4 1 0 1
Admin. Fee ($38.81) 33 39 $2,794.32
Admin. Fee ($40.30) 5 4 $362.70
Section 8 Monthly Report
January 1, 2000
Page 2
Bedroom Size No. of Certificates No. of Vouchers Total
0 0 0 0
1 0 1 1
2 0 2 2
3 1 0 1
4 0 0 0
Total 1 3 4
CITY OF COLUMBIA HEIGHTS
HgO 40TH AVENUE N.I:'., COLUMBIA HEIGHTS;, MN 55421-3878 (612)782-2800 TDD 782-2806,
EDA COMMISSIONEES:
Robert W. Ruettimann
Donald G. Jolly
Marlaine Szure~
Gary L. Peterso?
Julienne Wyckoff
Patricia Jinor~
John Hunter
January 6, 2000
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Ms. Dorothy Gillette
Secretary, Resident Council
Parkview Villa
965 40th Avenue NE, Apt. 803
Columbia Heights, MN 55421
Re: Term as Resident Council Officer for 2000.
Dear Dorothy:
On behalf of the Columbia Heights Economic Development Authority Board of Commi~iioners
and staff, I am writing to congratulate and commend you on your appointment to the Resident
Council of Parkview Villa for the year 2000. Your willingness to serve the resident community
at Parkview Villa is noteworthy. Strong leadership from the Resident Council is very important
to insuring high morale, improving communication, and coordinating resident community
activities.
I look forward to working with you to enthusiastically and energetically meet the needs of the
residents. I hope you will find your experience on the Resident Council a very rewarding and
worthwhile endeavor. If at any time during your term you are in need of our assistance, please
feel free to contact our Deputy Executive Director, Kenneth R. Anderson, at 782-2855 and he
will be available to meet your needs in any way possible. Again, thank you for your willing-ness
to serve and I look forward to a successful year for Parkview Villa in this first year of the new
millennium!
Yours very truly,
President
C:
EDA Commissioners
Michelle Chalin, Public Housing Administrator
Walt Fehst, Executive Director
Kenneth R. Anderson, Deputy Executive Director
THE CITY O~: COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY iN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
CITY OF COLUMBIA HEIGHTS
590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421 -3878 (612) 782-2800 TDD 782-2806
EDA COMMISSIONERS:
RoOert W. Ruettiman~
Donald G. Joll}
Marlaine Szurek
Gary L. Peterson
Julienne Wyckoff
Patricia Jindra
John Hunter
January 6, 2000
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Ms. Dorothy Keller
Treasurer, Resident Council
Parkview Villa
965 40th Avenue NE, Apt. 317
Columbia Heights, MN 55421
Re: Term as Resident Council Officer for 2000.
Dear Dorothy:
On behalf of the Columbia Heights Economic Development Authority Board of Commissioners
and staff, I am writing to congratulate and commend you on your appointment to the Resident
Council of Parkview Villa for the year 2000. Your willingness to serve the resident community
at Parkview Villa is noteworthy. Strong leadership from the Resident Council is very important
to insuring high morale, improving communication, and coordinating resident community
activities.
I look for-ward to working with you to enthusiastically and energetically meet the needs of the
residents. I hope you will find your experience on the Resident Council a very rewarding and
worthwhile endeavor. If at any time during your term you are in need of our assistance, please
feel free to contact our Deputy Executive Director, Kenneth R. Anderson, at 782-2855 and he
will be available to meet your needs in any way possible. Again, thank you for your willingness
to serve and I look forward to a successful year for Parkview Villa in this first year of the new
millennium!
Yours very truly,
President
C'
EDA Commissioners
Michelle Chalin, Public Housing Administrator
Walt Fehst, Executive Director
Kenneth R. Anderson, Deputy Executive Director
THE CITY OF COLUMBIA HEIGHTS DOES NOT OISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
CITY OF COLUMBIA HEIGHTS
590 40TH AVENUE N.E..-COLUMBIA HEIGHTS, MN 55421-3878 (6! 2) 782-2800 TDD 782-2806
EDA COMMISSIONERS:
Robert ~. Ruettimahr,
DonaLd G. JoLLy
MarLaine Szurek
Gary L. Peterson
JuLienne Wyckofi
Patricia Jindr~
John Hunter
January 6, 2000
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Mr. Joe Goodman
Vice President, Resident Council
Parkview Villa
965 40~h Avenue NE, Apt. 119
Columbia Heights, MN 55421
Re: Term as Resident Council Officer for 2000.
Dear Joe:
On behalf of the Columbia Heights Economic Development Authority Board of Commissioners
and staff, I am writing to congratulate and commend you on your appointment to the Resident
Council of Parkview Villa for the year 2000. Your willingness to serve the resident community
at Parkview Villa is noteworthy. Strong leadership from the Resident Council is very important
to insuring high morale, improving communication, and coordinating resident community
activities.
I look forward to working with you to enthusiastically and energetically meet the needs of the
residents. I hope you will find your experience on the Resident Council a very rewarding and
worthwhile endeavor. If at any time during your term you are in need of our assistance, please
feel free to contact our Deputy Executive Director, Kenneth R. Anderson, at 782-2855 and he
will be available to meet your needs in any way possible. Again, thank you for your willingness
to serve and I look forward to a successful year for Parkview Villa in this first year of the new
millennium!
Yours very truly,
President
C:
EDA Commissioners
Michelle Chalin, Public Housing Administrator
Walt Fehst, Executive Director
Kenneth R. Anderson, Deputy Executive Director
THE CiTY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTUNITY EMPLOYER
CITY OF COLUMBIA HEIGHTS
590 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 55421-3878 (612) 782-2600 TDD 782-280(~
EDA COMMISSIONERS:
Robert ~. Ruettimann
Donald G. Jolly
Marlaine Szurek
Gary L. Peterson
Julienne Wyckr·
Patricia JinOra
John Hunter
January 6, 2000
ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Ms. Marion Johnson
President, Resident Council
Parkview Villa
965 40t~ Avenue NE, Apt. 214
Columbia Heights, ~MN 55421
Re: Term as Resident Council Officer for 2000.
Dear Marion:
On behalf of the Columbia Heights Economic Development Authority Board of Commissioners
and staff, I am writing to congratulate and commend you on your appointment to the Resident
Council of Parkview Villa for the year 2000. Your willingness to serve the resident community
at Parkview Villa is noteworthy. Strong leadership from the Resident Council is very important
to insuring high morale, improving communication, and coordinating resident community
activities.
I look forward to working with you to enthusiastically and energetically meet the needs of the
residents. I hope you will find your experience on the Resident Council a very rewarding and
worthwhile endeavor. If at any time during your term you are in need of our assistance, please
feel free to contact our Deputy Executive Director, Kenneth R. Anderson, at 782-2855 and he
will be available to meet your needs in any way possible. Again, thank you for your willingness
to serve and I look forward to a successful year for Parkview Villa in this first year of the new
millennium!
Yours very truly,
President
C.'
EDA Commissioners
Michelle Chalin, Public Housing Administrator
Walt Fehst, Executive Director
Kenneth R. Anderson, Deputy Executive Director
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIIMINATE ON THE BASIS OF OISAI~ILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EQUAL OPPORTLJ N ITY EM PLOYEB