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HomeMy WebLinkAboutEDA MIN 07-17-01 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) REGULAR MEETING MINUTES OF JULY 17, 2001 CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development Authority (EDA) was called to order by President Ruettimann at 6:33 p.m., Tuesday, July 17, 2001, in the Parkview Villa Community Room B, 965 40a Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Robert Ruettimann, Patricia Jindra, Marlaine Szurek, Julienne Wyckoff, Commissioners Bruce Nawrocki, and Bobby Williams arrived at 6:35 p.m. Commission Members Absent: Gary L. Peterson StaffPresent: Walt Fehst, Executive Director Randy Schumacher, Acting Community Development Director Cheryl Bakken, Secretary Mark Nagel, Community Development Anita Kottsick, Parkview Villa Housing Administrator Shirley Barnes, CEO, Crest View Corporation CONSENT AGENDA (These items are considered to be routine by the EDA Board of Commissioners and will be enacted as part of the Consent Agenda by one motion). A. Adopt the consent agenda items as listed below. 1) Approval of Minutes - regular meeting of June 26, 2001 Move to adopt the minutes of the June 26, 2001 regular meeting as presented in writing. 2) Financial Report and Payment of Bills a. Financial Statement - June, 2001 b. Payment of Bills - June, 2001 Move to approve Resolution 2001-10, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the financial statements for June, 2001 and approving payment of bills for June, 2001. MOTION by Jindra, second by Szurek, to adopt the consent agenda items as listed. All ayes. Motion Carried. REPORT OF TI[F, MANAGEMENT COMPANY Kottsick reported the main air conditioning unit for the lobby, beauty shop, offices and community room have been serviced three times over the last month. A leak developed within the coil and additional freon could not be added due to state regulations. Staff has received a bid for replacing the condensing unit at $8,770 and replacing the left and right condenser coils on the existing unit at $8,587 from Gilbert Mechanical Contractors, Inc. There is a lead-time of 30 days on the coils and 7-10 days on the condensing unit. Maintenance staff will obtain 2 additional estimates. MOTION by Ruettimann, second by Wyckoff, to authorize staff upon receipt of three reasonable bids, and after a two day review by Board members of the bid specs, to purchase the Condensing Unit for Parlcview Villa. All ayes. Motion Carried. The security system has been installed and residents will receive their cards by Police Department staff. Economic Development Authority Meeting Minutes July 17, 2001 Page 2 of 5 Due to the severe weather on July 16,2001, the power went out and fire doors tripped. Kottsick requested the Board look into installing surge protectors. Ruettimann requested Kottsick take bids for installing the protectors and see if this is covered by insurance for replacing the damaged condensing unit. The wireless internet connection is up and running. This will allow the office staff to utilize the software program. At 4607 Tyler, the side fencing was installed with a gate, and a brace was added to the front gate. The Fire Department inspected the building and noted improvements or adjustments, which staff finalized prior to re-inspection on July 3, 2001. ITEMS FOR CONSIDERATION BID CONSIDERATIONS PHYSICAL CONDITION AUDIT-PARKING RAMPS Schumacher indicated that at the May EDA Board meeting staff was directed to seek an amended bid, which wouM include the two City owned Parking Ramps located at 4011 Van Buren St and 3989 Central Avenue NE. Vedi revised the two ramp bids to $6,000 each, with an additional $310 per parking lot for a concrete testing allowance;for a total bid of $12, 620. Clark Equipment Company was suggested by Gordon Awsumb, Manager of the Parking Ramp at 3989 Central Avenue NE, which represents a less aggressive evaluating proposal at a cost of $1,500 each, for a total of $3,000. Staff recommended the Board compare the bids from Vedi and Clark, and make a motion to direct staff to execute. Schumacher indicated the key factors of the proposals are the testing of concrete, sealing, and salt content tests, which both proposals included. He also reported that staff has received a copy ora letter to Awsumb from Clark, dated October 3, 2000 recommending sealing all cracks, replacing joint seals, and having monitors installed. The Board requested Schumacher contact Awsumb to verify if the repairs were made and provide the response either in two weeks at a special EDA meeting or by the August G~ Council Worksession. Nawrocki requested staff have the City Engineers look at the proposals before a decision is made. OTHER BUSINESS ItABITAT FOR ItUMANITY SITE AND BUILDING PLANS FOR 3913 POLK STREET NE AND 4401 QUINCY STREET Ryan Karis, Habitat for Humanity, presented the site and building plans for 3913 Polk Street and 4401 Quincy. Karis explained that all of the plans are for split entries. The plan for 4401 Quincy Street NE would be Twin Homes with 3 bedrooms up and two down, a deck on the back of the house off the dining room, detached garages off the alley, and 1,194 sq fi of living space each or 2,388 overall square footage. Wyckoff stated there would be a Second Reading on the Quincy property at the City Council meeting of Monday, July 23, 2001. She also asked for a complete listing of the Habitat for Humanity Homes in Columbia Heights. Economic Development Authority Meeting Minutes July 17, 2001 Page 3 of 5 Ruettimann requested Karis provide colored copies of the plans, detailed drawings for the homes, dimensions, etc. to staff. Staff will then pass this information on to the Board for review before the August EDA meeting, where the Board will approve a design. PUBLIC HEARING FOR PItA PLAN REVIEW Schumacher indicated staff was preparing a draft copy of the Columbia Heights Agency (PHA) Annual Plan to be submitted to HUD after the forty-ftve day review period, for Public comment. To meet the requirements, the EDA shouM conduct a Public Hearing at the regularly scheduled meeting on September 18, 2001, make final modifications to the plan, and authorize staff to submit the final document to HUD. The Resident Advisory Board and Anoka County will receive copies for review and comment prior to the Public Hearing. The document is generated by electronic transmission and downloaded through the HUD Web page REAC system..4 copy of the draf, with attachments and supporting documents, will be available for review in the Community Development office next week. MOTION by Nawrocki, second by Wyckoff, to set a Public Hearing date of Tuesday, September 18, 2001, at 7:00 p.m. at Parkview Villa for the purpose of receiving public input on the Public Housing Authority (PHA) Plan. All Ayes. MOTION CARRIED. ADMINISTRATIVE REPORTS MONROE PROPERTY UPDATE Schumacher stated the memo from Jennifer Bergrnan, Anoka County Community Development Manager ' states the Monroe property was purchased with CDBG Funds and gave the following two options for re- use of the lot: After consultation with affected citizens and comment period, the City may retain or dispose of the property for the changed use if the CDBG program is reimbursed in the amount of the current fair market value of the property, less any portion of the value attributable to the expenditures of non-CDBG funds for acquisition of, and improvements to the property. 'After consultation with affected citizens and comment period, the City could reuse the property for a CDBG eligible activity. The reuse of the property must meet a National Objective by benefiting low-to moderate-income people. Schumacher indicated if the City is planning on reusing the lot to construct a single-family, owner- occupied unit, the unit must be occupied by a low to moderate-income family. The property .is 134 x 82 with a land value of $31,300. Fehst felt bid proposals should be sent to the 4-5 interested parties that contacted staff regarding purchasing the property for development. The minimum bid should be what the City paid for the property, with staff review of the bids, and propose the sale to the City Council Nawrocki asked if the City could reallocate the CDBG dollars and used them for Community Fix-Up Funds. Schumacher indicated the funds could be reallocated by written request to Anoka County. MOTION by Nawrocki, second by Ruettimann, to authorize staff to seek proposals for the sale of 4656 Monroe Street NE. with bids on the Open Market, no income limitations, utilities and assessment costs, specify construction must begin within one year of sale, and advertise the sale immediately for a period of 45 days. All Ayes. MOTION CARRIED. Econormc Development Authority Meeting Minutes July 17, 2001 Page 4 of 5 Vernon Scott was present and expressed his interest in the property. He questioned if the 15-foot easement on the corner of the property would be included in the sale. Fehst will check into the easement, the upcoming assessments, and utilities with Public Works. He will inform staffbefore the bid packets go ouL COMMITTEE/OTHER REPORTS HOUSING UPDATE Nagel provided an update of the Housing Programs. · Home Improvement Loan Programs - On June 25tn staff met with Dave King from the Center for Energy and Environment to discuss where they are in providing the grants for rehabilitation and fix-up fund loans to Columbia Heights residents. · Transition Block Housing Project - The framing for the 22 townhomes is moving rapidly and demolition and clearance is also underway for the senior housing unit. The first of two payments from the Metropolitan Council Livable Communities Act to Real Estate Equities for $235,000 has been received and the related payment sent to Real Estate Equities. Staff will be submitting two more payments for the project this week. · Duane Hagen, Section 8 recipient loan- Staff is working with Finance to declare the loan uncollectible. · Home Mortgage Loans- Staff is preparing documentation for the sale of the two mortgage loans to Community Reinvestment Fund. The closing is expected in August. · Acquisition of property at 3 718 Central Avenue South- Ms. Von Heidemann is currently having her attorney looking at the purchase agreement for $ 70, 000. The purchase is being financed with CDBG funds. · The hearing for the applicant to Parkview Villa the was refused housing was held on June 19t~ and rejected. · First Time Homebuyer Program- Thefirst home was purchased with these funds at 4449 4'n Street NE. · Business Revolving Loan Fund Guidelines- Staff has been working with Kevin Doyle of US Bank to update the loan packets. · Scattered TIF District List- Working with the Building Official to update this list. · Capital Improvement Plan- Working with Kottsick compiling information in preparation to send the Plan to HUD along with the PHA Plan. Nawrocki questioned if3 718 Central Avenue, the Von Heidemann property purchase, had already been approved and if so, requested background information. Nagel will provide a copy of the agreement and minutes from the EDA and Council meetings pertaining to this acquisition. RESIDENTS COUNCIL MEETING MINUTES OF JULY 9, 2001 Jindra presented the report of the Residents Council Meeting from July 9, 2001. There were no questions or comments on the report. ATTACHMENTS (Items provided by staff for informational purposes only) · 2000 COMPREHENSIVE ANNUAL FINANCIAL REPORT MEMO · BREAKDOWN OF THE APRIL 2001, CHECK FOR $19,487.77 TO CREST VIEW MANAGEMENT · COMPREHBNSIVE PLAN UPDATE LETTER · INFORMATIONAL PACKET FROM BILL ELRITE, FINANCE DIRECTOR Economic Development Authority Meeting Minutes July 17, 2001 Page 5 of 5 : MEETINGS The next EDA meeting is scheduled for 6:30 p.m., Tuesday, August 21, 2001 in Community Room B at Parkview Villa. ADJOURNMENT The meeting was adjourned at 8:48 p.m. by President, Rue~timann. Respectfully submitted, Cheryl Bakken Recording Secretary H:\EDAminutes2001 \7-17-2001