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HomeMy WebLinkAboutEDA MIN 03-20-01COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) REGULAR MEETING MINUTES OF MARCH 20, 2001 CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development Authority (EDA) was called to order by President Robert Ruettimann at 6:34 p.m., Tuesday, March 20, 2001, in the Parkview Villa Community Room B, 965 40a Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Robert Ruettimann, Patricia Jindra, Marlaine Szurek, Gary Peterson, Julienne Wyckoff, Bruce Nawrocki, and Bobby Williams Commission Members Absent: Staff Present: Randy Schumacher, Acting Deputy Executive Director Anita Kottsick, Parkview Villa Housing Administrator Cher Bakken, Secretary to Community Development PLEDGE OF ALLEGIANCE ADDITIONS/DELETIONS TO MEETING AGENDA- Szurek requested that the Transition Block Redevelopment Plans be added to the Administrative Report, Section B-3. cONSENT AGENDA (These items are considered to be routine by the EDA Board of Commissioners and are enacted as part of the Consent Agenda by one motion). A. Adopt the consent agenda items as listed below. 1) Approval of Minutes - regular meeting of February 20, 2001. The minutes were amended as follows: Page 2, 4t~ paragraph, should read: Barnes reported on a five hundred million dollar SOS package recently put out by local legislators that would help Senior Citizens in many ways. Page 3, 3rd paragraph, should read: It was a unanimous decision of the Commissioners to authorize new negotiations of the current one year option of the management contract with Crest View Management for Parkview Villa. MOTION by Nawrocki, seconded by Szurek, to adopt the minutes of the February 20, 2001 regular meeting with the two amendments as discussed. All ayes. MOTION CARRIED. 2) Financial Report and Payment of Bills a. Financial Statement - February, 2001 b. Payment of Bills - February, 2001 MOTION by Nawrocki, seconded by Jindra, to approve Resolution 2001-03, a Resolution of the Columbia Heights Economic Development Authority (EDA) approving the financial statements for February, 2001 and approving payment of bills for February, 2001. All ayes. MOTION CARRIED Nawrocki asked when the Financial Report is going to be revised so that everyone can better understand it. Ruettimann clarified that this is a project on the Task List that he and Bill Elrite are still planning on doing. REPORT OF THE MANAGEMENT- Anita Kottsick, Parkview Villa Housing Administrator. Kottsick reported that the starter on the circulation pump was not functioning properly in the North building on the morning of March 7, 2001. Repairs were made and the heat was restored by 11 a.m. that same day. Economic Development Authority Meeting Minutes March 20, 2001 Page 2 of 5 Kottsick stated she would be on vacation on March 30t~. Wyckoffwas concerned as to why a couple of months ago we were looking for people to fill the vacancies at 4607 Tyler Street, and now we have thirteen people on the waiting list. Kottsick stated that she wasn't aware of any problems with these units since she took over the position and wasn't sure if prior management had any problems and that the management records would probably show that information. CITIZEN FORUM TO ADDRESS EDA ON MATTERS NOT ON TI~ AGENDA Irene Sufka, Unit 104, stated that the EDA meeting was not held at Parloriew Villa in February and asked what the results of the Resident Survey were. Ruettimann read the results of the survey as printed in the February 20, 2001 minutes. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS- None. PUBLIC gll~ARINGS- None. ITEMS FOR CONSIDERATION A. Other Resolutions. 1) Approve Resolution 2001-04, Public ltonsing Assessment System (PHAS) Management Operations Certification- Randy Schumacher. Schumacher stated the annual HUD report is required for management of Public Housing units. The blank areas on the form are programs or policies we currently do not have in place. The report deals with management performance issues as they relate to rental information and capital expenses. Following Board approval, the report will be electronically submitted to HUD. Nawrocki questioned why the high number of turnaround days under Sub-Indicator #1, V12400. Kottsick explained that the number is high due to: 1) renters are required to give a 30 or 60 day notice before vacating their unit; 2) 120 days of the 912 was used for elevator modernization equipment storage during that process; and 3) sometimes it takes more time to clean up and/or make repairs to unit, because the resident lived there many years. Discussion included why the deposit is not kept if the renter or prospective renter; 1) does not move out on time, 2) leaves the unit in need of extensive repairs; or 3) backs out of moving in at the last minute. Ruettimann requested Kottsick to do a breakdown of the 912 vacant hours. MOTION by Szurek, seconded by Wyckoff, to approve EDA Resolution 2001-04, Being a Resolution of the Columbia Heights Economic Development Authority confirming approval of the Public Housing Assessment Systems (PHAS) Management Operations Certification; and furthermore to direct the Executive Director to forward same to the U.S. Department of Housing and Urban Development. All ayes. MOTION CARRIED. B. Bid Considerations - None. C. Other Business 1) Review EDA and Community Development Annual Report. Schumachcr reported that staff has prepared the EDA and Community Development Annual Report and submitted it to the Finance Department for approval. This report was given to the EDA Board for informational purposes only. Economic Development Authority Meeting Minutes March 20, 2001 Page 3 of 5 Commissioners and staff clarified some of the issues on the Annual Report for Commissioner Nawrocki. Staff was also asked to provide him with a copy of the Agency Plan for Public Housing that was adopted. ADMINISTRATIVE REPORTS A. Presidents Report- Robert Ruettimann. 1) Develop Task Force Committee Ruettimann suggested that a Task Force Committee be formed to work on the implementation of the Downtown Master Plan. The Task Force would consist of seven members fi.om the following departments or committees: EDA, Bob Ruettimann and Pat Jindra; Planning and Zoning, Tom Ramsdell; City Council, Bruce Nawrocki; Public Works, Kevin Hansen or Kathy Young; Staff, Walt Fehst or Randy Schumacher; and Finance, Bill Elrite or a staff member to be available as needed. This committee would serve as an advisory group to start the redevelopment process. They would take this information to each of their commissions, indicating what may need to be approved in each stage of the Downtown Master Plan. He also recommended that the Task Force establish a common meeting date and goals for the Committee. MOTION by Nawrocki, seconded by Williams, to establish a Redevelopmental Advisory Committee as outlined by the President of the EDA, with appointments to the committee to be made by the Chair, Bob Ruettimann and Co-Chair, Pat Jindra. All ayes. MOTION CARRIED. 2) Status Report on Remodeling at Parkview Villa. Ruettimarm referred to the Board direction to remodel units 106 and 102 to the current Handicap Accessible requirements. After looking into the costs of remodeling, the Davis Bacon requirements for labor standards, Lead Base Paint issues, and required bid specifications, staff has recommended that the units should not be remodeling at this time, and therefore authorized Kottsick to rent out unit 106. 3) Lead Base Paint Assessment at Parkview Villa. Schumacher explained that HUD has come out with a new Lead Base Paint requirement for Public Housing units, which impacts all future leases at Parkview Villa. The requirement applies when you disturb two square feet of paint, or when you have children ages six or under in a unit. Parkview Villa does not qualify for the exemption and will need to complete a Lead Base Paint evaluation. Schumacher has contacted other cities that have already complied with the requirements. The testing will cost approximately $3,756. Ruettimann suggested the City Building Official, Mel Collova, obtain certification to do Lead Base Paint testing for the City of Columbia Heights. Ruettimann will check into the cost of this training and will speak to Collova in regards to his interest in being certified for the Lead Base testing. 4) CDBG Grant Funds Staffhas applied for $300,000 in CDBG Funds for 2001. Anoka County Housing staff has recommended $200,000 be allotted to Columbia Heights. Schumacher will get a final determination next week of the amount to be received. Wyckoff asked if the purchase of the Conoco Station fell through, if the funds could be used on another project. Ruettimann stated the Board could apply for fund reallocation. Economic Development Authority Meeting Minutes March 20, 2001 Page 4 of 5 B. Report of the Acting Deputy Executive Director- Randy Sehumaeher. 1) Parking Ramp Report on Physical Audit. Sehumaeher explained that at the February, 2001 EDA meeting, the Board discussed options relating to the pending maintenance agreement with Columbia Park Medical Group on the 4011 Van Buren Street Parking Ramp. Staff has obtained an evaluation of the parking ramp patrons from the Police Department and a proposal from Vedi Associates, Inc. to perform a Physical Condition Audit of the ramp in the amount of $6,710. The Commissioners had many questions they want answers to before signing this agreement. Ruettimann will contact Mr. Vedi to clarify issues that are unclear in the proposal. 2) Update Capital Improvement Plan for Parkview Villa. Staff has updated the draft informational sheets for Parkview Villas Capital Improvement/Replacement Schedule. This program was last reviewed in 1999. A five-year schedule was added. This indicates future expenses to maintain Parkview Villa buildings. Staff asked that a sub committee be assigned to review, update, adjust, and submit a recommendation to the Board for approval. Ruettimann suggested prioritizing repairs to be done this year, or if they can be done in the future. He stated he will get a clear understanding of what funds are in the budget so as to determine what repairs need to be done this year. Szurek stated that she was on the last CIP committee and at that time Bill Gault went through the units suggesting what should be replaced and the approximate cost for each item, such as cupboards, stoves, etc. Kottsick mentioned she will make notes for the committee during her annual inspection. Ruettimann assigned Commissioners Jindra, Nawrocki and Szurek to do an assessment of all the apartments at Parkview Villa and present the Board with a list of repairs that need to be done now or in the future. C. Report of the Executive Director-None. D. Transition Block Redevelopment Project for the 22 Units of Affordable Townhomes. Schumacher on behalf of the Executive Director presented the plan for 22 Units of Affordable Townhomes, for review of the exterior presentation. The closing of the property will be held on Monday, March 26, 2001. He indicated that Fehst felt the exterior of the building appeared to be very plain and unattractive. He asked that any comments or suggestions be brought to his attention before the closing on Monday. Ruettimann and Jindra reviewed the plan, as they had not seen them before. The Board recommended the developer, add a different colored siding to the front three peaks of the complex, to present an accent for the exterior of the units. MOTION by Ruettimann, seconded by Williams, to state that the drawings brought before the EDA Board did not meet what the Board's expectations of the building were to be. All ayes. MOTION CARRIED. Economic Development Authority Meeting Minutes March 20, 2001 Page 5 of 5 E. Attachments- Resident Council Minutes of February 12, 2001- Pat $indra. lindra submitted the minutes of the meeting that she attended and reported on last month. Ruettimann requested approval for Jindra to attend the Resident Council meetings each month, instead of quarterly, and that she be reimbursed for her attendance. MOTION by Ruettimann, seconded by Peterson, to approve Jindra attending the Resident Council Meetings on a monthly basis, present a monthly report to the Board, and reimbursed her for attendance at the meetings. All ayes. MOTION CARRIED. Other Business Jindra asked if we still have the PA System at Parkview Villa that you could use for announcing different events, meetings, fu'e drills, etc. A resident stated the Fire Department told residents that management could not use the system, as it should only be used for emergencies by the Fire Department. She stated that in the past, the system was used to alert residents during tornado warnings. Ructtimann requested Schumacher check with the Fire Department on the status of the PA System, and if management can use itfor their announcements. Ruettimann again requested that the HRA take over Parkview Villas North building, and that the EDA keep the south building, This would free up time to work on development of the two areas of the city. The HRA would only focus on the North building and the EDA could go forth with the development of the city. Szurek, the new I-IRA Chair, will discuss this at the next I-IRA meeting. MEETINGS The next EDA meeting is scheduled for 6:30 p.m., Tuesday, April 17, 2001 in Community Room B at Parkview Villa. MOTION by Jindra, seconded by Wyckoff, to adjourn the meeting at 8:55 p.m. All ayes. MOTION CARRIED. Respectfully submitted, Cheryl Bakken Recording Secretary H:\ EDAminutes2001 \3 -20-2001