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HomeMy WebLinkAboutEDA MIN 01-16-01COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) REGULAR MEETING MINUTES OF JANUARY 16, 2001 CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development Authority (EDA) was called to order by President Ruettimann at 6:31 p.m., Tuesday, January 16, 2001, in the Parkview Villa Community Room B, 965 40~ Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Commission Members Absent: Staff Present: PLEDGE OF ALLEGIANCE Robert Ruettimann, Patricia Jindra, Gary Peterson, Julienne Wyckoff, Brace Nawrocki, and Bobby Williams Marlaine Szurek Walt Fehst, Executive Director Randy Schumacher, Community Development Assistant Tom Johnson, Police Chief Bill Ekite, Finance Director Anita Kottsick, Parkview Villa Housing Administrator Shirley Barnes, CEO, Crest View Corporation ELECTION OF OFFICERS MOTION by Nawrocki, seconded by Wyckoff, for a unanimous vote of Robert Ruettimann, President; Pat Jindra, Vice President; Gary Peterson, Treasurer; Cheryl Bakken, Secretary ex-officio; William Elrite, Assistant Treasurer ex-officio; Randy Schumacher, Assistant Secretary ex-officio. All Ayes. MOTION CARRIED. President Vice President Treasurer Secretary Assistant Treasurer Assistant Secretary Robert Ruettimann Pat Jindra Gary Peterson Cheryl Bakken, Community Development Secretary William Elrite, Finance Director/City Clerk Randy Schumacher, Acting Deputy Executive Director OATH OF OFFICE Walt Fehst, Executive Director, swore in Brace Nawrocki and Bobby Williams as the newly elected EDA Commissioners. CONSENT AGENDA (These items are considered to be routine by the EDA Board of Commissioners and will be enacted as part of the Consent Agenda by one motion). A. Adopt the consent agenda items as listed below. 1) Approval of Minutes - Special meeting of December 11, 2000 and the regular meeting of December 19, 2000. Move to adopt the minutes of the December 11 special meeting and December 19, 2000 regular meeting as presented in writing. 2) Financial Report and Payment of Bills a. Financial Statement December, 2000 b. Payment of Bills December, 2000 MOTION by Jindra, seconded by Peterson, to approve Resolution 2001-01, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the financial statements for December, 2000 and approving payment of bills for December, 2000. All Ayes. MOTION CARRIED. In discussion, Nawrocki stated that the Financial Report was very hard to understand. Bill Elrite, Finance Director will meet with Ruetfimann to review and revise the EDA Financial Report. Economic Development Authority Minutes January 16, 2001 Page 2 of 4 Approval of Final Payment for Elevator Advisory Group, Inc. - Randy Schumacher. Schumacher requested approval of the final payment to Elevator Advisory Group, Inc. for the elevator modernization in the mount of $742.34 from fund 203-46331-3050. This exceeds the previously approved amount of $4,800 by $127.01 MOTION by Peterson, seconded by Nawrocki, to approve the Final Payment for the Elevator Modernization Project at Parkview Villa North to Elevator Advisory Group, Inc. in the total amount of $127.01 with funds to be appropriated from fund 203-46331-3050; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. All ayes. MOTION CARRIED. In discussion, Wyckoff asked Anita Kottsick, Parkview Villa Housing Administrator, how the elevators were working and the length of the warranty. Kottsick responded that the elevators were working well and there will be a one (1) year warranty on the unit. REPORT OF THE MANAGEMENT COMPANY- Anita Kottsick, Parkview Villa Housing Administrator. Kottsick reported that the carpeting in the front entry and south elevator area has been replaced. These areas will be painted and new mats will be added. She stated the correct date when one of the north boilers went down was December 22, not January 22. The problem was a thermo coupler, which was replaced and within three hours all of the units involved had heat again. Kottsick will obtain a second bid to remodel apartment 106 into a handicap accessible apartment. Ruettimann explained that apartments 106 and 103 need to be changed over to handicap accessible units. Nawrocki questioned how many units were required to be handicap accessible. Kottsick thought 6 units were required. Ruettimann asked staff to look for any old records to verify the number of handicap units necessary. Use of the new phone number began last week. It did, however, cause some problems. She stated the problems were 1) The main number was not working; 2) Kottsick's second line didn't work; 3) Residents could not be reached by visitors at the front entrance; 4) Two of the elevators did not have working telephone numbers which Quest is working on. The phone problems were fixed last Friday, however, when the area codes changed on Sunday, the phone system went down again. She will continue to work with City staff and the phone company to insure that the problems get fixed as quickly as possible. Ruettimann questioned if the building security doors are still working. Kottsick responded that they are operational. CITIZEN FORUM TO ADDRESS EDA ON MATTERS NOT ON AGENDA. One resident asked for clarification of a rumor about Parkview Villa closing in a year or two, and asked if residents would have a say in the renewal of the management contract. Ruettimann stated the rumor about Parkview Villa was not tree. Schumacher stated the Management Contract will be looked at for possible amendments and will be forwarded to the board before June 1, 2001. Ruettimann asked staffto contact Barnes or Kottsick to obtain a copy of the survey sent to the residents last fall and a copy of the current management agreement for his review. He requested staff send out a resident survey in late January or early February so the EDA can review them at the February 20, 2001 meeting. Another resident asked if Crest View Management would be managing Parkview Villa and the new senior facility being built on Central Avenue. Ruettimann explained that Crest View will own and manage the new senior assisted living facility. Parkview Villa is owned by the EDA, therefore, management is subject to EDA board discretion. RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS Ruettimann recognized and congratulated William Cross and Theresa Byzewski as the newly elected President and Secretary of the Resident Council. PUBLIC HEARINGS - None. Economic Development Authority Minutes January 16, 2001 Page 3 of 4 ITEMS FOR CONSIDERATION A. Other Resolutions - None. B. Bid Considerations. 1) Parkview Villa Proximity Readers and Security Camera System- Walt Fehst. Fehst explained the history of the EDA purchasing a security system for Parkview Villa. Fehst reported that he and Tom Johnson, Chief of Police, visited a facility on January 10th to view a colored camera system. They passed around pictures taken by the camera to show how clear these cameras are. Johnson stated the past recorded incidents at Parkview Villa were: 6 in 1996, 15 in 1997, 9 in 1998, 1 in 1999, and 8 in the year 2000. Johnson stated the only difference between the proximity cards used at City Hall and the cards to be used at Parkview Villa would be that City staffhas their pictures on them and Parkview Villas residents will have an ID number listed on theirs. Johnson wanted it noted that the cards will only be used for the building doors, not the tenant apartment doors. Eldte referred to the purchase of security cameras for the City Liquor stores, where the black and white pictures were of very poor quality. Faces were very hard to identify. Funds were not available to hire a consultant. Brace Vogelgesang of Trans-Alarm, Inc. gave a history of his company, what products they made, and the quality of the products they sell. Vogelelgesang explained that the proposal includes installation of a phone modem that would be uploaded to the Police Department and print out a report indicating who came into the building, the time and date. It also covers a one (1) year warranty on the system. Their service department is open 24 hfs a day, seven days a week. The cameras take 6 pictures per minute and normal revisions to the system will be free. If the system should fail, there would be a passkey. The installation will take 4 to 5 weeks. The extra camera at Parkview Villa South will be installed after the ground thaws. A cameras life is approximately 8 to 9 years, and response time for repairs is one to two hours. Nawrocki questioned the cost of each proximity card, as it was not on the proposal. Vogelgesang stated the cards are $4.50 each. Following discussion, Vogelgesang agreed to include 250 cards, at no charge, to the proposal. Theresa Byzewski asked if children of a resident could obtain a security card for emergency situations? Peterson stated additional cards could be made for that purpose, and deactivated if a problem arose. Ruettimann stated this matter should be brought to the Residents Council for a decision. Williams requested that a 3 to 5 year contract be set up for maintenance of the systems. Vogelgesang stated that after the (1) one year warranty they will recommend the EDA purchase a 5 year maintenance contract. Ruettimann suggested the EDA approve the security package with the amendment that Trans-Alarm offer a reasonable maintenance contract. There was some discussion in regards to what type maintenance agreement to choose; the 24 hour/7 day a week, or the 12 hour/5 days a week. The general consensus was to have the agreement for 24 hours/7 days a week. Vogelgesang will draw up the agreement including that type of service plan and present it to the Executive Director and Police Chief for approval. MOTION by Peterson, seconded by Nawrocki, to award the proposal to install Security System Cameras and Proximity Readers to Trans-Alarm, Inc. based upon their proposal dated January 8, 2001 in the total amount of $42,073.33 of which two thirds to be paid from Parkview Villa North CIAP fund 203-46331~5180 and one third from Parkview Villa South Fund balance 213-46340-5180 with the amendment of an additional 250 Proximity Cards added to the proposal at no charge and subject to an acceptable Maintenance Contract; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. All ayes. MOTION CARRIED. B. Other Business Economic Development Authority Minutes January 16, 2001 Page 4 of 4 ADMINISTRATIVE REPORTS A. Report of the Acting Deputy Executive Director- Randy Schumacher. 1) Publicorp Seminar. Schumacher stated that the Publicorp Seminar is a Tax Increment Financing Seminar held on February 1 and 2 of this year. He asked that any staff or Commissioners interested in attending contact him as registrations are due by January 22, 2001 B. Report of the Executive Director- Walt Fehst. Walt met today with Nick Skarich, Springsted Inc. in regards to re£mancing the Capital Bonds from the purchase of Parkview Villa beginning in 2005. The rates have gone down to the point where it would be a substantial savings for the City to apply for the refinancing. Fehst explained that the Bonds are in the City's name, therefore, this will have to be brought up before the City Council not the EDA, but felt that the Board should be aware of it. MEETINGS The next EDA meeting is scheduled for 6:30 p.m., Tuesday, February 20, 2001 in Community Room B at Parkview Villa. ADJOURNMENT MOTION by Jindra, seconded by Peterson, to adjourn the meeting at 8:31 p.m. All ayes. MOTION CARRIED. Respectfully submitted, Cheryl Bakken Recording Secretary H :\EDAminutes\ 1-16-2001