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HomeMy WebLinkAboutEDA MIN 10-17-00COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) REGULAR MEETING MINUTES OF OCTOBER 17, 2000 CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development Authority (EDA) was called to order by Vice President Pat Jindra at 6:37 p.m., Tuesday, October 17, 2000, in Conference Room 1, City Hall~ 950 40tit Avenue N.E., Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Commission Members Absent: Staff Present: Patficia Jindra, Marlaine Szurek, Don Jolly, Gary Peterson, Julienne Wyckoff, and John Hunter Robert Ruettimann Walt Fehst, Executive Director Ken Anderson, Deputy Executive Director Anita Kottsick, Parkview Villa Public Housing Administrator Shirley Barnes, Crest View Management Randy Schumacher, Community Development Assistant CONSENT AGENDA (These items are considered to be routine by the EDA Board of Commissioners and will be enacted as part of the Consent Agenda by one motion). Move to Adopt the consent agenda items as listed below. 1) Approval of Minutes 1) Regular meeting of September 19, 2000 2) Special Meeting of September 25, 2000 3) Amended minutes of August 16, 2000 MOTION by John Hunter, seconded by Marlaine Szurek, to approve the minutes as amended and presented in writing. All Ayes. MOTION CARRIED. 2) Financial Report and Payment of Bills a. Financial Statement - September, 2000 b. Payment of Bills - September, 2000 MOTION by Marlaine Szurek, seconded by Julierme Wyckoff, to approve Resolution 2000-16, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the financial statements for September, 2000 and approving payment of bills for September, 2000. All Ayes. MOTION CARRIED. 3) Approve Payment #5 to Millar Elevator Service Company. Mr. Anderson submitted Payment #5 for elevator modernization for Parkview Villa. He explained that yesterday the staff received a letter from ML Ted Smith, President of Elevator Advisory Group, in regards to the repairs needed to f'mish the project, and requesting payment in the total amount of $34,025.00. Staff is recommending that 10% of the total contract amount be retained until the f'mal punch list items are resolved. This retainage amount totals $25,838; therefore, only $8,187 will be disbursed at this time with the remaining $25,838 to be disbursed upon f'mal approval of punch list items. The following punch list items need to be inspected before f'mal payment is disbursed: 1) ElevatBr does not respond to hall calls from the upper floors. 2) Controller duct needs a cap. 3) Large ground wire was loose on the controller. 4) Traffic analysis report which will tell them and staff how long people have to wait for the elevator to respond to the call. 5) Cleaning the control doors. 6) Several of the car doors have hand smudges, so they will need to be cleaned. Mr. Smith recommended that we do a worm and gear replacement on elevator number one at approx. $10,000. This is basically a screw that goes out from the motor with a gear on it. Staff will work with Anita and the possibility of using the Capital Grant Funds. Economic Development Authority Minutes October 17, 2000 Page 3 entrance. Over the years, Ken has talked to Bill Gault in regards to this and at one point they recommended that we have someone like Home Depot come in and actually cut, seam and glue the carpet down. However, the only way to really fix the problem is to replace the carpet. Mr. Hunter stated that we need to be sure that we do not purchase carpet seconds because his experience is that it is cheaper and doesn't last as long. Ms. Barnes stated that she and Anita would see what could be done about it. CITIZEN FORUM TO ADDRESS EDA ON MATTERS NOT ON AGENDA. RECOGNITION, PROCLAMATIONS, PRESENTATIONS~ GUESTS - None. PUBLIC HEARINGS - None. ITEMS FOR CONSIDERATION C. Other Resolutions. 1) 2001 Budget Presentation. Mr. Anderson stated the Budget packet is very explicit as to the departments, funds, etc. It is necessary for the EDA to pass the Resolution with the recommendation to the City Council approving the Proposed Budget for taxes payable in 2001. The EDA on August 28, 2000 adopted Resolution 2000-11 setting the recommended EDA Levy at $119,295 which is the same amount approved for the 2000 Budget year. He went through the summary highlighted budget sections and explained any major changes. In the past we had submitted two different draft Budgets; one for Community Development and one for Economic Development. This years draft was put together for the whole Community Development Department. Ken stated that the following sections need changes: Fund 203-46330 Parkview Villa North the expenses total $349,552. Reductions in the proposed line items need to be made to reduce the total to $333,592 which is the amount of anticipated revenue for 2001. There was a calculation error in this section. He recommended that we make the cut ha the area of repair and maintenance. Specifically, cupboards and paint to some of the units. We could also use some of our Capital Grant Funds that we have used in the past to help pay for these items. This reflects a reduction of $15,960 in expenses or we could leave it the way it is and spend our fund balance down. Anita and the Board members did not have a problem with reducing the budget by the $15,960. Ken stated that from the CIAP Grant we are expecting $128,560 in funds which is not reflected in the budget. This could also possibly be used for these items. Marlaine Szurek asked Anita if she had all of the notes from the Capital Funds meetings? Anita stated that she thought that Michelle had kept some records and she will look for them. Marlaine Szurek stated that these would be very helpful. Fund 201-46310 Community Development Administration show total expenses of $102,572. These expenditures need to be revised and decreased to a total amount of $101,257 which is the same amount as the anticipated revenue to be received in the recommended Levy. He recommended that the amount of $80,378 for Personal Services be reduced to $79,063. Fund 101-41940 General Government Buildings Section- $41,261 should be under Capital Outlay not Contingencies & Transfers (printing error). Fund 204-46314 Economic Development Authority. The EDA levied a total of $119,250 at its meeting in August. The expenditures only come up to $119,045. Therefore, he recommended that we add to the expenditures so that the total shows $119,250 as adopted in the Levy under the other services category. Mr. Fehst asked how often are we changing the rents of the residents in Parkview Villa? Mr. Anderson indicated that the rents have never gone up since the start of the program. Mr. Hunter asked about how the 30% of the seniors income works for Public Housing, does that reflect what they pay for rent? Anita explained that each tenant is re- evaluated each year rents adjusted based on income changes. Economic Development Authority Minutes October 17, 2000 Page 5 was held on November 17, 1999 for citizens to review and comment on the proposals. The Task Force recommendations were discussed at work sessions on January 17 and August 7, 2000. The version dated April, 2000 and received on August 2, 2000 includes a reformatted market analysis section and expanded streetscape section with a suggested list of trees to be planted. The Town Square concept focuses on the area west of the intersection of 400' Avenue and Central Avenue. The intent is to create a new mixed-use district on 400' Avenue west of Central which combines new centralized civic uses, new public open space, commercial development, and new downtown multi-family residential development into a revitalized center. The Huset Park Neighborhood Association meeting was held on Thursday, October 12, 2000.. EDA staffwas asked to give a presentation on the concept, answer questions and better acquaint residents with the concept plan. Residents were quite concerned with the potential impacts on their individual properties. Ken feli that after the presentation was over that the residents did have a better understanding of the concept, however, he felt that they were still worried about the impact to their properties. The City Council has already reviewed this plan and approved the "Town Square" Concept. However, because the EDA and City Council is involved, staff is recommending that the EDA approve the concept also. Mr. Fehst also recommended that the EDA approve the Concept. He felt that Mr. Anderson and staff had done a very good job in presenting this plan. Pat Jindra stated that she had never seen the Downtown Master Plan Book. Staff stated that it was sent out to her and that we will provide her with another copy. In Discussion, some of the Board members were approached by residents worrying about losing their homes to the new Town Square Concept. Mr. Fehst stated that he has talked to a few residents in regards to this and explained that no they aren't necessarily going to lose their homes. He has akeady asked Ken Anderson and Tim Johnson to look into what we can do about this concern of the citizens of Columbia Heights. In particular, Marilyn Peters was very upset with the possibility of losing her home. Mr. Jolly stated that he had talked to her about this and indicated that this was only a projected plan and may or may not be implemented as presented. Some concerns that were brought up by commissioners was that the residents felt were not informed of the proposed development. It was stated by Marlaine Szurek that it was publicized, voted on, public heatings held on it, door to door explanations, etc. Basically, the board felt that the City did all that they could to make the residents aware of the possible plan. Mr. Jolly stated that he felt in the future the City may have to send notices to the residents by certified mail and keep the return cards on file. Julienne Wyckoff asked about items under section 6 of the Concept Plan, what is going on with creating ownership space within the Mall? Mr. Fehst stated that the owner is not interested anymore in doing this but that he has asked Becky Loader to do a report on bagel and coffee shops in the metro area with the possibility of contacting them to see if they would be interested in relocating in the City of Columbia Heights. Marlaine Szurek felt that either the Library or Don's Appliance would be ideal sites for a coffee or bagel shop. MOTION by Marlaine Szurek, seconded by Julienne Wyckoff, to table this item until next month after President Ruettimann and Vice President Jindra have reviewed the plan. All Ayes. MOTION CARRIED. 2) Sale of Property - 4216 Central Avenue N.E. Mr. Schumacher reported that on August 16, 2000 the EDA Board approved extending the Purchase and Development Agreement for the property at 4216 Central Avenue N.E. between Mr. Brace Nedegaard and the EDA until September 30, 2000. The intention for the property is to combine it with the adjacent property which Mr. Nedegaard also owns, construct an office building with sufficient space for his business and additional office space which would be made available for lease. The project had a few minor changes from the plans that staffreceived last year such as the name change from Brace Nedegaard to B.N.A. All departments have reviewed the revised plans. Staff is prepared to close this week on the property and is asking the Board to approve the development agreement extension until October 31, 2000. MOTION by Don Jolly, seconded by John Hunter, to approve the extension of the amended Purchase Agreement between Mr. Brace Nedegaard- (B.N.A.) and the Columbia Heights EDA until October 31, 2000 for the property Economic Development Authority Minutes October 17, 2000 Page 7 ADJOURNMENT MOTION by Marlaine Szurek, seconded by John Hunter, to adjourn the meeting at 8:41 p.m. All ayes. MOTION CARRIED. Respectfully submitted, Cheryl Bakken Recording Secretary H:~EDAminutes\ 10-17-2000