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HomeMy WebLinkAboutJanuary 15, 2002CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights, mn. us HRA Commissioners Marlaine Szurek Julienne Wyckoff Bobby Williams Gary L. Peterson Bruce Nawrocki HOUSING & REDEVELOPMENT AUTHORITY January 15, 2002 The following is the Agenda for the regular meeting of the Columbia Heights Housing & Redevelopment Authority (HRA) to be held at 6:30 PM on Tuesday, January 15, 2002, in the Parkview Villa Community Room B, 965 40th Avenue N.E., Columbia Heights, Minnesota. The HRA does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all HRA services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the HRA Secretary at 706-3670 to make arrangements (TDD/706-3676 for deaf or hearing impaired only). 1. CALL TO ORDER/ROLL CALL. 2. PLEDGE OF ALLEGIANCE. 3. OATH OF OFFICE- Walt Fehst 4. ELECTION OF OFFICERS -Walt Fehst MOTION: Move to cast a unanimous ballot nominating and appointing for Chair, for Vice Chair; and for Secretary Treasurer. CONSENT AGENDA a. Approval of Minutes of Meeting of November 20, 2001 MOTION: Move to adopt the minutes of November 20, 2001, regular meeting as presented in writing. e PUBLIC HEARINGS A. Adoption of Resolution 2002-01, Approving the HUD 2002 Public Housing Agency Plan - Randy Schumacher MOTION: Move to Adopt Resolution 2002-01 of the Columbia Heights Housing and Redevelopment Authority (HRA) confirming approval of the Public Housing Agency certifications of compliance with the PHA plans and related regulations, and direct its submittal to HUD. ITEMS FOR CONSIDERATION 1) Adopt Resolution 2002-02, Accepting Transfer of Certain Projects and Programs from the Columbia Heights Economic Development Authority; Approving the Purchases of Services Agreement- Randy Schumacher. THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER MOTION: Move to waive the reading of Resolution 2002-02, there being ample copies available to the public MOTION: Move to Adopt Resolution 2002-02, a Resolution accepting transfer of certain projects and programs from the Columbia Heights Economic Development Authority; approving the Purchase of Services Agreement. 7. ADJOURNMENT Cheryl Bakken, Acting Secretary H: \HP.A A~enda2002\l-15-2002 OATH OF COMMISSIONER OF COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY COLUMBIA HEIGHTS, MINNESOTA I, , do solemnly swear that I will support the Constitution of the United States and of the State of Minnesota and will faithfully discharge the duties of the office of Commissioner of the Columbia Heights Housing and Redevelopment Authority, Columbia Heights, Minnesota, according to law and to the best of my judgment and ability, so help me God. I do further swear that I am, and was at the time of my appointment, a resident of Columbia Heights, Minnesota. (s) Subscribed and sworn to before me this ,2002. (s) Notary Public My commission expires day of COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: January 10, 2002 AGENDA SECTION: - ORIGINATING EXECUTIVE NO: DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Election of Officers BY: Randy Schumacher BY: DATE: January 10, 2002 BACKGROUND: Pursuant to Resolution 2002-02 being passed by the Columbia Heights City Council at their meeting of Monday, January 14, 2002, the Mayor will appoint Dennis Ecklund Jr., a Parkview Villa Resident as Commissioner of the Housing and Redevelopment Authority. The authority shall select a Chair, Vice Chair and a Secretary/Treasurer from among its Commissioners. RECOMMENDATION: Move to cast a unanimous ballot nominating and appointing for Chair, for Vice Chair, and for Secretary/Treasurer. RECOMMENDED MOTION: Move to cast a unanimous ballot nominating and appointing for Chair; for Vice Chair, and for Secretary/Treasurer. Attachments HRA ACTION: h:\HRA consent Form 2002\HRA Election of Officers CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights, mn.us Mayor: Gary L. Peterson Councilraembers: Marlaine Szurek Julienne Wyckoff Bruce Nawrocki Bobby Williams City Manager Walter R. Fehst ADMINISTRATION January 10, 2002 Randy Schumacher Acting Community Development Director C/O Housing and Redevelopment Authority 590 402 Avenue N.E. Columbia Heights, MN 55421 RE: Appointment of HRA Commissioners Dear Randy: I am hereby writing to inform you of my decision to appoint Dennis Ecklund Jr. a Parkview Villa Resident to the Housing and Redevelopment Authority. As you know, the appointment is subject to approval of the City Council, therefore, I am requesting you schedule the approval of the appointment for the City Council meeting scheduled on January 14, 2002. Thank you for your attention to this matter. Yours very truly, Mayor c: Walt Fehst, Executive Director Patty Muscovitz, Deputy City Clerk HRA Commissioners file H:\HRA Misc.2002\Appointment of HRA 2002 THE CItY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER TRANSCRIPT OF PROCEEDINGS FOR ELECTION OF OFFICERS FOR 2002 FOR THE COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) The special meeting of the Columbia Heights Housing and Redevelopment Authority (HRA) was called to order by the Chair, at 6:30 p.m. on Tuesday, January 15, 2002. Election of officers. Commissioner as Chair. There being over the meeting. The Chair stated that the order of business was election of officers. nominated Commissioner no further nominations, upon vote being taken, Commissioner was elected Chair. The Chair thereupon assumed the office and presided Commissioner Commissioner as Vice Chair. then nominated Commissioner There being no further nominations, upon vote being taken, was elected Vice Chair. Commissioner taken, Commissioner then nominated Commissioner as Secretary/Treasurer. There being no further nominations, upon vote being was elected Secretary/Treasurer. H:\forms\oath of office NRA Xransc Columbia Heights Housing & Redevelopment Authority (HRA) 2002 Commissioner Bruce Nawrocki Gary L. Peterson Marlaine Szurek Bobby Williams Julienne Wyckoff Dennis Ecklund Jr. H:\HRA Misc.2002\HRA Commissioners Terms Term Ending 1/1/2005 1/1/2003 1/1/2003 1/1/2005 1/1/2003 1/1/2007 HOUSING & REDEVELOPMENT AUTHORITY REGULAR MEETING MINUTES OF NOVEMBER 20, 2001 CALL TO ORDER- The Regular Meeting of the Columbia Heights Housing & Redevelopment Authority (HRA) was called to order by Chair, Marlaine Szurek at 6:52 p.m., November 20, 2001, in the Parkview Villa Community Room B, 965 40~ Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Commission Members Absent: Staff Present: Marlaine Szurek, Gary Peterson, Julienne Wyckoff, Bruce Nawrocki, and Bobby Williams Walt Fehst, Executive Director Randy Schumacher, Community Development Director Cheryl Bakken, Recording Secretary CONSENT AGENDA Approval of Minutes of Meeting of September 18, 2001 MOTION by Nawrocki, second by Williams, to adopt the minutes of September 18, 2001 regular meeting as presented in writing. All ayes. Motion Carried. ITEMS FOR CONSIDERATION Other Business. Set Public Hearing for the 2002 Public Housing AuthoriW (PHA) Plan Review Schumacher reported that staff prepared a draft of the 2002 Public Housing Authority (PHA) Plan for Board review. HUD requires a forty-five day review period for public input. Therefore, to meet this requirement the HRA couM conduct a Public Hearing on Tuesday, January 15, 2002 to make final modifications to the plan, authorize staff to submit the document by electronic transmission and downloaded through the HUD Web page REAC System. MOTION by Nawrocki, second by Wyckoff, to set a Public Hearing date of Tuesday, January 15, 2002, at 6:30 p.m. at Parkview Villa for the purpose of receiving public input on the 2002 Public Housing Authority (PHA) Plan. All ayes. Motion Carried. ADJOURNMENT MOTION by Nawrocki, seconded by Wyckoff, to adjourn the meeting at 7:00 p.m. All ayes. Motion Carried. Respectfully submitted, Cheryl Bakken Recording Secretary H:LHRA-2001\ll-20-2001 COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: January 15, 2002 AGENDA SECTION: Public Hearing ORIGINATING EXECUTIVE NO: ~ DEPARTMENT: HRA DIRECTOR APPROVAL ITEM: Adopt Resolution 2002-01, Approving BY: Randy Schumacher BY: the HUD 2002 Public Housing Agency Plan DATE: January 10, 2002 BACKGROUND: The Quality Housing and Work Responsibility Act of 1998 requires all Housing Authorities to prepare an Agency Plan. Staff has completed the draft copy of the Columbia Heights Agency Plan for the public to review. A summary of the Plans contents and a full copy of the draft plan with attachments and supporting documents are available for review by the public at the central administrative office of the Columbia Heights HRA. HUD requires a variety of components and documents to be incorporated into the plan, they include a mission statement, goals and objectives of the agency, an executive summary, statements of needs and resources, and numerous policy statements. The HUD required forty-five day review period to allow for public input has now been satisfied. At the Public Hearing on January 15, 2002 the HRA Board will make final modifications to the plan and authorize staff to submit the final document to HUD. The Parkview Villa Resident Advisory Board, as well as Anoka County, have reviewed the Plan for content. As of this writing, no plan changes have come forward from the public. The entire document has been generated by electronic transmission and downloaded through the HUD web page REAC System. The primary emphasis of the plans are to identify quantifiable measures of success in reaching their objectives over the course of the plan. RECOMMENDATION: The staffis recommending that the HRA Board close the Public Heating, make amendments to the plans if needed, and adopt HRA Resolution 2002-01, that being Resolution of the Columbia Heights Housing and Redevelopment Authority confirming approval of the Public Housing Agency Certifications of Compliance, with the PHA Plans and related regulations. RECOMMENDED MOTION: Move to close the Public Hearing for the review of the draft Housing and Redevelopment Authority Annual PHA Plan. RECOMMENDED MOTION: Move to waive the reading of Resolution 2002-01, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2002-01 of the Columbia Heights Housing and Redevelopment Authority (HRA) confirming approval of the Public Housing Agency certifications of compliance with the PHA plans and related regulations, and direct its submittal to HUD. HRA ACTION: H:httRAconsent2002xI-IRA Agency Plan,Res 2002-01 HRA RESOLUTION 2002-01 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) CONFIRMING APPROVAL OF THE 2002 PUBLIC HOUSING AGENCY CERTIFICATIONS OF COMPLIANCE, WITH THE PHA PLANS AND RELATED REGULATIONS. WHEREAS, The Department of the Housing and Urban Development has requested that Public Housing Agencies submit a Certification in regard to Public Housing Agency Compliance with the PHA Plans and Related Regulations; and WHEREAS, such Certification also requires the formal approval of the Board of Commissioners; NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that the attached (Appendix AA@) Public Housing Agency Certifications of Compliance with the PHA Plans and Related Regulations is hereby approved. ADOPTED this MOTION BY: SECONDED BY: AYES: NAY S: Attest by: __day of ,2002. HRA Chair Cheryl Bakken, Acting Secretary H;\Resolutions2002\HRA Res 2002-01 U.S. Department of Housing and Urban Development Office of Public and Indian Housing 2002 . Certification by State or Local Official of PHA Plans Consistency with the Consolidated Plan I, Mark Ulfers the mhn-a onr~ cra b'3e~c~-.ixaa ~r~:~rc~ certify that the Five Year and Annual PHA Plan of the Columbia Heights is consistent with the Consolidated Plan of Anoka Count3' .prepared pursuant to 24 CFR Part 91. Signed / Dated by Appropriate State or Local Official Certification by State and Local Official of PHA Plans Consistency with the Consolidated Plan to Accompany the HUD 5007> OMB Approval No. 2577-0226 Expires 03/31/2002 (7/99) Page I of I U.S. Department of Housing and Urban Development Office of Public and Indian Housing Small PHA Plan Update Annual Plan for Fiscal Year: 2002 NOTE: THIS PHA PLANS TEMPLATE (HUD 50075) IS TO BE COMPLETED IN ACCORDANCE WITH INSTRUCTIONS LOCATED IN APPLICABLE PIH NOTICES HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 PHA Plan Agency Identification PHA Name: Columbia Heights Housing & Redevelopment Authority PHA Number: MN10$ PHA Fiscal Year Beginning: (01/2002) PHA Plan Contact Information: Name: Walt Fchst, Executive Director Phone: (763) 706-3610 TDD: (763) 706-2806 Email (if available): Communitydevclopmcnt~ci.columbia-heights.mn.us Public Access to Information Information regarding any activities outlined in this plan can be obtained by contacting: (select all that apply) X Main administrative office of the PHA X PHA development management offices Display Locations For PHA Plans and Supporting Documents The PHA Plans (including attachments) are available for public inspection at: (select all that apply) x X Main administrative office of the PHA PHA development management offices Main administrative office of the local, county or State government Public library PHA website Other (list below) PHA Plan Supporting Documents are available for inspection at: (select all that apply) X Main business office of the PHA ['-] PHA development management offices [~ Other (list below) PHA Programs Administered: [-']Public Housing and Section 8 [--]Section 8 Only X Public Housing Only Small PHA Plan Update HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Annual PHA Plan Fiscal Year 2002 [24 CFR Part 903.7] i. Table of Contents Provide a table of contents for the Plan, ~Cluding public ~ection. For A~chments~ right of the title, Contents Annual Plan i. Executive Summary (optional) ii. Annual Plan Information iii. Table of Contents 1. Description of Policy and Program Changes for the Upcoming Fiscal Year 2. Capital Improvement Needs 3. Demolition and Disposition 4. Homeownership: Voucher Homeownership Program 5. Crime and Safety: PHDEP Plan 6. Other Information: A. Resident Advisory Board Consultation Process B. Statement of Consistency with Consolidated Plan C. Criteria for Substantial Deviations and Significant Amendments Attachments X X X X Attachment A: Supporting Documents Available for Review Attachment B: Capital Fund Program Annual Statement Attachment E: Capital Fund Program 5-Year Action Plan Attachment E: Capital Fund Program Replacement Housing Factor Annual Statement Attachment __' Public Housing Drug Elimination Program (PHDEP) Plan Attachment C: Resident Membership on PHA Board or Governing Body Attachment D: Membership of Resident Advisory Board or Boards Attachment · Comments of Resident Advisory Board or Boards & Explanation of PHA Response (must be attached if not included in PHA Plan text) Other (List below, providing each attachment name) Dace to~e Page # 1 1 1 2 2 3 4 4 4 5 5 Small PHA Plan Update Page 1 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 ii. Executive Summary [24 CFR Part 903.7 9 (r)] At PHA option, prOVide a brief overview of the infomfion in the Annual Plan The Agency Plan for the Columbia Heights Housing and Redevelopment Authority describes the programs, policies, and practices that were implemented in FY 2000. To date, new security card procedures, lease revisions for lead base paint and one strike revision, and policies for tracking crime and crime-related problems and screening applicants criminal history have been enacted by the Board. The Columbia Heights Housing and Redevelopment Authority is "on the right track" in meeting the varied needs of residents and will continue to stress sound property management and maintenance in the FY 2002 Agency Plan. sections of this Update. 1. Tracking Crime and Crime Related problems 2. Screening applicants Criminal History 3. Security Card Procedure 4. Lead Base Paint 5. One Strike Policy 2. Capital Improvement Needs [24 CFR Part 903.7 9 (g)] Exemptions: Section 80~y P~s are not reqU~edto coraplete ~s comp°nent, A. X Yes [--I No: Is the PHA eligible to participate in the CFP in the fiscal year covered by this PHA Plan? B. What is the amount of the PHA's estimated or actual (if known) Capital Fund Program grant for the upcoming year? $ C. X Yes [-"] No Does the PHA plan to participate in the Capital Fund Program in the upcoming year? If yes, complete the rest of Component 7. If no, skip to next component. Do Capital Fund Program Grant Submissions The Capital Fund Program 5-Year Action Plan is provided as Attachment E (2) Capital Fund Program Annual Statement The Capital Fund Program Annual Statement is provided as Attachment E 3. Demolition and Disposition Small PHA Plan Update Page 2 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 [24 CFR Part 903.7 9 (h)] Applicabfli~: Section 8 only PHAs ~e not requ~ed t° C°~lete ~s seCfioni 1. [--] Yes X No: Does the PHA plan to conduct any demolition or disposition activities (pursuant to section 18 of the U.S. Housing Act of 1937 (42 U.S.C. 1437p)) in the plan Fiscal Year? (If"No", skip to next component; if "yes", complete one activity description for each development.) 2. Activity Description Demolition/Disposition Activity Description (Not including Activities Associated with HOPE VI or Conversion Activities) 1 a. Development name: lb. Development (project) number: 2. Activity type: Demolition [--] Disposition ~] 3. Application status (select one) Approved [-] Submitted, pending approval Planned application [~] 4. Date application approved, submitted, or planned for submission: (DD/MM/YY) 5. Number of units affected: 6. Coverage of action (select one) [--] Part of the development [~] Total development 7. Relocation resources (select all that apply) ~] Section 8 for units [--] Public housing for units [--] Preference for admission to other public housing or section 8 [2] Other housing for units (describe below) 8. Timeline for activity: a. Actual or projected start date of activity: b. Actual or projected start date of relocation activities: c. Projected end date of activity: 4. Voucher Homeownership Program [24 CFR Part 903.7 9 (k)] A. I-'] Yes X No: Does the PHA plan to administer a Section 8 Homeownership program pursuant to Section 8(y) of the U.S.H.A. of 1937, as implemented by 24 CFR part 982 ? (If'2qo", skip to next component; if"yes", describe each program using the table below (copy and complete questions for each program identified.) B. Capacity of the PHA to Administer a Section 8 Homeownership Program The PHA has demonstrated its capacity to administer the program by (select all that apply): Small PHA Plan Update Page 3 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 [-] Establishing a minimum homeowner downpayment requirement of at least 3 percent and requiring that at least 1 percent of the downpayment comes from the family's resources [--]Requiring that financing for purchase of a home under its section 8 homeownership will be provided, insured or guaranteed by the state or Federal government; comply with secondary mortgage market underwriting requirements; or comply with generally accepted private sector underwriting standards [~] Demonstrating that it has or will acquire other relevant experience (list PHA experience, or any other organization to be involved and its experience, below): 5. Safety and Crime Prevention: PHDEP Plan [24 CFR Part 903.7 (m)] A. Yes [--] No: Is the PHA eligible to participate in the PHDEP in the fiscal year covered by this PHA Plan? B. What is the amount of the PHA's estimated or actual (if known) PHDEP grant for the upcoming year? $ C. [~] Yes No Does the PHA plan to participate in the PHDEP in the upcoming year? If yes, answer question D. If no, skip to next component. D. [--] Yes No: The PHDEP Plan is attached at Attachment 6. Other Information [24 CFR Part 903.7 9 (r)] A. Resident Advisory Board (RAB) Recommendations and PHA Response 1. [--] Yes X No: Did the PHA receive any comments on the PHA Plan from the Resident Advisory Board/s? The Plan was presented to the Resident Advisory Board. 2. If yes, the comments are Attached at Attachment (File name) 3. In what manner did the PHA address those comments? (select all that apply) ['-] The PHA changed portions of the PHA Plan in response to comments A list of these changes is included [-] Yes ['-] No: below or [-] Yes [--I No: at the end of the RAB Comments in Attachment Considered comments, but determined that no changes to the PHA Plan were necessary. An explanation of the PHA's consideration is included at the at the end of the R_AB Comments in Attachment Small PHA Plan Update Page 4 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 ["-] Other: (list below) B. Statement of Consistency with the Consolidated Plan For each applicable C°nSolidat~ Plan, ~e ~e fonowing ~tatemem (¢oP~ questiom as many ~esas necessary); 1. Consolidated Plan jurisdiction: City of Columbia Heights, Minnesota. City of Columbia Heights 2. The PHA has taken the following steps to ensure consistency of this PHA Plan with the Consolidated Plan for the jurisdiction: (select all that apply) X X X X The PHA has based its statement of needs of families in the jurisdiction on the needs expressed in the Consolidated Plan/s. The PHA has participated in any consultation process organized and offered by the Consolidated Plan agency in the development of the Consolidated Plan. The PHA has consulted with the Consolidated Plan agency during the development of this PHA Plan. Activities to be undertaken by the PHA in the coming year are consistent with specific initiatives contained in the Consolidated Plan. (list such initiatives below) Other: (list below) o PHA Requests for support from the Consolidated Plan Agency Yes X No: Does the PHA request financial or other support from the State or local government agency in order to meet the needs of its public housing residents or inventory? If yes, please list the 5 most important requests below: The Consolidated Plan of the jurisdiction supports the PHA Plan with the following actions and commitments: (describe below) Certification by local official indicating the five year and annual plan of the Columbia Heights HRA is consistent with the consolidated plan. Records are on file for review in Community Development Department. C. Criteria for Substantial Deviation and Significant Amendments 1. Amendment and Deviation Definitions 24 CFR Part 903.7(r) and HUD review before implementation~ A. Substantial Deviation from the 5-year Plan: Significant Amendment or Modification to the Annual Plan: Columbia Heights will subject any change to its 5-year Capital Improvements Plan over $2,000 to HUD, because any project over this amount requires Davis-Bacon documentation. Small PHA Plan Update Page 5 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 All deviations to the 5-Year Capital Improvement Plan must be approved by the Housing & Redevelopment Authority Board of Commissioners at a duly advertised public meeting. All amendments to the Annual Plan, regardless of amount, are submitted to HUD upon approval by the Housing and Redevelopment Authority Board of Commissioners as a matter if policy. Small PHA Plan Update Page 6 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Attachment A Supporting Documents Available for Review PHAs are to indicate which dOCuments are avaiiable for~ On DisplaY,' COlumn in be ~ ~SP~ if app!i~able t~ ~e program activities conducted:by the P~. List of Supporting Documents Available for Review Applicable Supporting Document Related Plan & Component On Display PHA Plan Certifications of Compliance with the PHA Plans and 5 Year and Annual N/A Related Regulations Plans State/Local Government Certification of Consistency with the 5 Year and Annual X Consolidated Plan (not required for this update) Plans X Fair Housing Documentation Supporting Fair Housing 5 Year and Annual Certifications: Records reflecting that the PHA has examined its Plans programs or proposed programs, identified any impediments to fair housing choice in those programs, addressed or is addressing those impediments in a reasonable fashion in view of the resources available, and worked or is working with local jurisdictions to implement any of the jurisdictions' initiatives to affmuatively further fair housing that require the PHA's involvement. N/A Housing Needs Statement of the Consolidated Plan for the Annual Plan: jurisdiction/s in which the PHA is located and any additional Housing Needs backup data to support statement of housing needs in the jurisdiction X Most recent board-approved operating budget for the public Annual Plan: housing program Financial Resources X Public Housing Admissions and (Continued) Occupancy Policy Annual Plan: (A&O/ACOP), which includes the Tenant Selection and Eligibility, Selection, Assignment Plan [TSAP] and Admissions Policies X Any policy governing occupancy of Police Officers in Public Annual Plan: Housing Eligibility, Selection, X check here if included in the public housing and Admissions A&O Policy Policies N/A Section 8 Administrative Plan Annual Plan: Eligibility, Selection, and Admissions Policies X Public housing rent determination policies, including the method Annual Plan: Rent for setting public housing flat rents Determination X check here if included in the public housing A & O Policy X Schedule of flat rents offered at each pubhc housing development Annual Plan: Rent X check here if included in the public housing Determination A & O Policy N/A Section 8 rent determination (payment standard) policies Annual Plan: Rent [-~ check here if included in Section 8 Administrative Determination Plan X Public housing management and maintenance policy documents, Annual Plan: including policies for the prevention or eradication of pest Operations and infestation (including cockroach infestation) Maintenance Small PHA Plan Update Page 1 Table Library List of Supporting Documents Available for Review Applicable Supporting Document Related Plan & Component On Display X Results of latest binding Public Housing Assessment System Annual Plan: (PHAS) Assessment Management and Operations X Follow-up Plan to Results of the PHAS Resident Satisfaction Annual Plan: Survey (if necessary) Operations and Maintenance and Community Service & Self-Sufficiency N/A Results of latest Section 8 Management Assessment System Annual Plan: (SEMAP) Management and Operations N/A Any required policies governing any Section 8 special housing Annual Plan: types Operations and [~] check here if included in Section 8 Administrative Maintenance Plan X Public housing grievance procedures Annual Plan: Grievance X check here if included in the public housing Procedures A & O Policy N/A Section 8 informal review and hearing procedures Annual Plan: [] check here if included in Section 8 Administrative Grievance Procedures Plan N/A The HUD-approved Capital Fund/Comprehensive Grant Program Annual Plan: Capital Annual Statement (HUD 52837) for any active grant year Needs X Most recent CIAP Budget/Progress Report (HUD 52825) for any Annual Plan: Capital active CIAP grants Needs N/A Approved HOPE VI applications or, if more recent, approved or Annual Plan: Capital submitted HOPE VI Revitalization Plans, or any other approved Needs proposal for development of public housing X Self-evaluation, Needs Assessment and Transition Plan required Annual Plan: Capital by regulations implementing t504 of the Rehabilitation Act and Needs In Capital the Americans with Disabilities Act. See, PIH 99-52 (HA). Improvement Plan N/A Approved or submitted applications for demolition and/or Annual Plan: disposition of public housing Demolition and Disposition N/A Approved or submitted applications for designation of public Annual Plan: housing (Designated Housing Plans) Designation of Public Housing N/A Approved or submitted assessments of reasonable revitalization of Annual Plan: public housing and approved or submitted conversion plans Conversion of Public prepared pursuant to section 202 of the 1996 HUD Appropriations Housing Act, Section 22 of the US Housing Act of 1937, or Section 33 of the US Housing Act of 1937 N/A Approved or submitted public housing homeownership Annual Plan: programs/plans Homeownership N/A Policies governing any Section 8 Homeownership program Annual Plan: (section of the Section 8 Administrative Plan) Homeownership X Cooperation agreement between the PHA and the TANF agency Annual Plan: and between the PHA and local employment and training service Community Service & agencies Self-Sufficiency N/A FSS Action Plan/s for public housing and/or Section 8 Annual Plan: Community Service & Self-Sufficiency Small PHA Plan Update Page 2 Table Library List of Supporting Documents Available for Review Applicable Supporting Document Related Plan & Component On Display N/A Section 3 documentation required by 24 CFR Part 135, Subpart E Annual Plan: Community Service & Self-Sufficiency N/A Most recent self-sufficiency (ED/SS, TOP or ROSS or other Annual Plan: resident services grant) grant program reports Community Service & Self-Sufficiency N/A The most recent Public Housing Drag Elimination Program Annual Plan: Safety (PHEDEP) semi-annual performance report and Crime Prevention N/A PHDEP-related documentation: Annual Plan: Safety Baseline law enforcement services for public housing and Crime Prevention developments assisted under the PHDEP plan; Consortium agreement/s between the PHAs participating in the consortium and a copy of the payment agreement between the consortium and HUD (applicable only to PHAs participating in a consortium as specified under 24 CFR 761.15); Partnership agreements (indicating specific leveraged support) with agencies/organizations providing funding, services or other in-kind resources for PHDEP-funded activities; Coordination with other law enforcement efforts; Written agreement(s) with local law enforcement agencies (receiving any PHDEP funds); and All crime statistics and other relevant data (including Part I and specified Part II crimes) that establish need for the public housing sites assisted under the PHDEP Plan. X Policy on Ownership of Pets in Public Housing Family Pet Pohcy Developments (as required by regulation at 24 CFR Part 960, Subpart G) X check here if included in the public housing A & O Policy X The results of the most recent fiscal year audit of the PHA Annual Plan: Annual conducted under section 5(h)(2) of the U.S. Housing Act of 1937 Audit (42 U. S.C. 1437c(h)), the results of that audit and the PHA's response to any £mdings N/A Troubled PHAs: MOA/Recovery Plan Troubled PHAs N/A Other supporting documents (optional) (specify as needed) (list individually; use as many lines as necessary) Small PHA Plan Update Page 3 Table Library COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: January 15, 2002 AGENDA SECTION: Items for Consideration, ORIGINATING EXECUTIVE NO: t-~ ~_ DEPARTMENT: HRA DIRECTOR "' APPROVAL ITEM: Approve Resolution 2002-02, BY: Randy Schumacher BY: Transferring Authority from EDA to HRA and DATE: January 11, 2002 Modifying the Purchases of Services Agreement BACKGROUND: At the EDA Board meeting held in February of 2001, the Board discussed specific direction and priorities of the HRA and the EDA. It was suggested that the Board consider transferring all City housing responsibilities, ownership, and operations to the Columbia Heights Housing and Redevelopment Authority thus allowing the EDA to focus on community development and redevelopment issues. This would allow greater focus to be conducted in each respective area. On October 22, 2001 the City Council approved the second reading of Ordinance number 1442, determining that the City's overall housing and redevelopment objectives will be best served if certain housing powers are allocated to the HRA, and redevelopment and economic development powers are allocated to the EDA. The EDA adopted Resolution 2001-18 on November 20, 2001, transferring the control, authority and operation of all housing programs and projects from the Columbia Heights EDA to the HRA, as well as all real property and contracts. The attached HRA Resolution 2002-02 accepts the authority and operation of Housing Programs in Columbia Heights and approves the Purchase of Services Agreement. RECOMMENDATION: Staff recommends Board approval of Resolution 2002-02 relating to the transfer of certain projects to the HRA from the Columbia Heights EDA and Modify the Purchases of Services Agreement. RECOMMENDED MOTION: Move to Approve Resolution 2002-02, a Resolution relating to the transfer of certain projects to the Housing and Redevelopment Authority from the Columbia Heights Economic Development Authority; Modifying the Purchases of Services Agreement. Attachments HRA ACTION: HRA consent Form2002\Transfer Res. from EDA to COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY RESOLUTION NO. 2002-02 RESOLUTION ACCEPTING TRANSFER OF CERTAIN PROJECTS AND PROGRAMS FROM THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY; APPROVING PURCHASE OF SERVICES AGREEMENT. BE IT RESOLVED by the Housing and Redevelopment Authority in and for the City of Columbia Heights ("Authority') as follows: Section 1. Background. 1.01. The City Council previously adopted Resolution No. 96-01 (Enabling Resolution) providing for the creation of the CHEDA pursuant to Minnesota Statutes, Sections 469.090 to 469.1081 (EDA Act). 1.02. By resolution, dated January 8, 1996, the City transferred the control, authority, and operation of all projects operated by the Housing and Redevelopment Authority in and for the City of Columbia Heights (HRA) from the HRA to the CHEDA, and approved a Purchase of Services Agreement between the City and the CHEDA. 1.03. By resolution approved January 29, 1996, the HRA approved the transfer of HRA contracts, programs, and property fi:om the HRA to the CHEDA and CHEDA officials were directed to execute and deliver quit claim deeds for all real property owned by the I-IRA to the CHEDA. 1.04. Quit claim deeds for all real property owned by the HRA were never executed and delivered to the CHEDA, and therefore, title to those properties remains in the HRA. 1.05. By Ordinance No. 1442 (Allocation Ordinance) adopted by the City Council on October 22, 2001, the City allocated powers under Minnesota Statutes, Sections 469.001 to 469.047 (HRA Act) related to housing for low and moderate income person fi:om the CHEDA to the HRA, as authorized by Section 469.094 of the EDA Act. 1.06. To implement the Allocation Ordinance and clarify the powers of the EDA under the Enabling Resolution, the City further adopted Resolution No, 2001-62 on October 22, 2001, which is an amended and restated Enabling Resolution. 1.07. By Resolution 2001-18 approved November 20, 2001, the EDA transferred the control, authority and operation of all housing programs and projects to the HRA, in accordance with the Allocation Ordinance and the modified Enabling Resolution. Section 2. Acceptance of Transferred Projects and Programs. 2.01. The HRA accepts responsibility for the control, authority and operation of all projects and programs transferred by the EDA to the HRA. 2.02. The HRA covenants and pledges to assume all of the duties and responsibilities of theEDA regarding programs and projects transferred to the I-IRA. Section 3. Purchase of Services Agreement. 3.01. The Authority approves the purchase of service agreement between the Authority and the City in substantially the form on file at City Hall, subject to modifications approved by the Mayor, the Chair of the Authority and the City Manager, whose signatures on the agreement will be conclusive evidence of their approval. Section 4. Other Proceedings. 4.01. The Executive Director and staff are authorized and directed to take whatever steps are necessary to give effect to this Resolution. The Chair and Executive Director are authorized and directed to execute, deliver and accept on behalf of the HRA any and all documents and instruments necessary to give effect to this Resolution. Approved by the Board of Commissioners of the Housing and Redevelopment Authority in and for the City of Columbia Heights on this day of ., 2002. Chair ATTEST: Cheryl Bakken, Secretary rr~P-202699~ 2 CL162-22 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY RESOLUTION NO. 2001-18 RESOLUTION RELATING TO THE TRANSFER OF CERTAIN PROJECTS TO THE HOUSING AND REDEVELOPMENT AUTHORITY FROM THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY; MODIFYING PURCHASES OF SERVICES AGREEMENT. BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (CHEDA) AS FOLLOWS: Section 1. Background 1.01. The City Council previously adopted Resolution No. 96-01 (Enabling Resolution) providing for the creation of the CHEDA pursuant to Minnesota Statutes, Sections 469.090 to 469.1081 (EDA Act). 1.02. By resolution, dated January 8, 1996, the City transferred the control, authority, and operation of all projects operated by the Housing and Redevelopment Authority in and for the City of Columbia Heights (HRA) from the HRA to the CHEDA, and approved a Purchase of Services Agreement between the City and the CHEDA. 1.03. By resolution approved January 29, 1996, the HRA approved the transfer of HRA contracts, programs, and property from the HRA to the CHEDA and CHEDA officials were directed to execute and deliver quit claim deeds for all real property owned by the HRA to the CHEDA. 1.04. Quit claim deeds for all real property owned by the HRA were never executed and delivered to the CHEDA, and therefore, title to those properties remains in the HRA. 1.05. By Ordinance No. 1442 (Allocation Ordinance) adopted by the City Council on October 22, 2001, the City allocated powers under Minnesota Statutes, Sections 469.001 to 469.047 (HRA Act) related to housing for low and moderate income person from the CHEDA to the HRA, as authorized by Section 469.094 of the EDA Act. 1.06. To implement the Allocation Ordinance and clarify the powers of the EDA under the Enabling Resolution, the City further adopted Resolution No, 2001-62 on October 22, 2001, which is an amended and restated Enabling Resolution. 1.07. The board of CHEDA finds that it is in the best interests of the City, CHEDA and the HRA that appropriate steps be taken to effect the transfer fi.om CHEDA to the HRA of programs and projects relating to low and moderate income housing over which the HRA has authority under the Allocation Ordinance. Section 2. Transfer ofAuthori _ty 2.01. The control, authority and operation of all housing programs and projects over which the HRA has jurisdiction under the Allocation Ordinance (referred to herein as the "HRA Projects") are hereby transferred from CHEDA to the HRA. 2.02. Attached as Exhibit A is a list of all real property that is currently owned by the HRA, and which is occupied by HRA Projects or held for future HRA Projects. Notwithstanding anything to the contrary in Resolution No. 96-02, title to those properties shall remain in the HRA. The President and Executive Director are authorized to execute and deliver any quit claim deeds or other instruments necessary to effect clear title in such properties in the name of the I-IRA. 2.03. Attached as Exhibit B is a list of all outstanding contracts related to I-IRA Projects to which either the CHEDA or the HRA is a party. The rights, duties and obligations of each of the contracts listed in Exhibit B are transferred, assigned and released, without qualification, to the HRA. Any contractual obligation of the CHEDA with respect to HRA Projects not listed in Exhibit B is similarly transferred, assigned and released to the HRA. The President and Executive Director of CHEDA are authorized to execute any instrument necessary to effectuate the assignment of CHEDA's rights in any such contract to HRA, or to clarify the HRA's rights and interest in any such contract. 2.04 The CHEDA assigns and transfers to the I-IRA, all funds in its possession regarding HRA Project as defined in this resolution. The Executive Director of the CHEDA is authorized to retain moneys fi:om such funds to reimburse CHEDA commissioners for necessary expenses incun'ed as a result of this transfer of authority. 2.05. The President and Executive Director are authorized and directed to execute any instrument or certificate deemed necessary by legal counsel or the United States Department of Housing and Urban Development to effectuate the intent of this resolution. Section 3. Purchases of Services Agreement 3.01. The CHEDA hereby ratifies the Purchases of Services Agreement between the CHEDA and the City dated January 29, 1996; provided that it is understood the services provided by the City to the CHEDA relate solely to the projects, programs and activities under the jurisdiction of CHEDA as described in the Allocation Ordinance and the amended and restated Enabling Resolution. Approved by the Board of Commissioners of the Columbia Heights Economic Development Authority this ,~ 0 day of November, 2001. ATTEST: EXHIBIT A List of Real Property 965 40th Avenue (Parkview Villa) Properties Currently Owned by the HRA: 3982 Van Buren Street 4607 Tyler Street NE 3 EXHIBIT B List of Outstanding Contracts Adams Pest Control American Portable Telecom Barnick, Robert and Priscilla Center for Energy and Environment ChemLawn Service Columbia Heights Housing Limited Partnership 1 Columbia Park Medical Group Crest View ONDC 1 Project Crestview Corporation Ehler and Associates MGS Professional Services (Snow Removal) Minnesota Department of Commerce (Salon License) Nedegaard Purchase and Redevelopment Agreement Real Estate Equities Springsted PURCHASE OF SERVICES AGREEMENT THIS AGREEMENT, made this 15 day of January, 2002 by and between the HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF COLUMBIA HEIGHTS, a public body corporate and politic (the "Authority"), and CITY OF COLUMBIA HEIGHTS, a municipal corporation under the laws of the State of Minnesota (the "City"), WITNESSETH: WHEREAS, by ordinance number 1442, the City has allocated certain powers related to low and moderate income housing from the Columbia Heights Economic Development Authority ("EDA") to the Authority; and WHEREAS, the Authority desires to engage the City to render certain technical advice and assistance in connection with the activities and projects of the Authority. NOW, THEREFORE, in consideration of the mutual covenants and agreements herein set forth, the Authority and City agree as follows: 1. Scope of services to be supplied by Ci _ty. City shall furnish to the Authority all necessary services reasonably requested by the Authority. Such services include, but are not limited to, the services of an Executive Director, Deputy Executive Director and services of a financial, planning, engineering and inspection, legal and secretarial nature (the "Services"). City shall also fumish Authority with equipment which includes, but is not limited to, office space, normal daily business postage and office supplies, use of telephone and telegraph and reproduction equipment, travel expense and such other items as from time to time are reasonably and properly requested by the Authority in order to conduct its activities (the "Equipment"). a. The Executive Director is the City Manager of the City. The Executive SJB-208447v 1 CL162-22 Director shall have responsibility for the supervision of the personnel of City who are to furnish services to the Authority pursuant to this Agreement. The Executive Director shall act as assistant treasurer of the Authority and shall be responsible for the care and custody of all funds of the Authority and for the deposit thereof in its name in such bank or banks as the Authority from time to time shall designate; for the keeping of regular books of accounts showing receipts and expenditures; for rendering to the Authority, at least annually, and anytime at the request of the Authority, an account of the income and expenses of the Authority for the then prior month; for rendering of such additional financial and other reports as the Authority from time to time may request. The Director of Community Development for the City shall serve as Deputy Director of the Authority under the supervision of the Executive Director. b. Assignment of duties: allocation of costs. The Executive Director is responsible for obtaining and supplying all Services and Equipment as provided in this Agreement. The Executive Director shall prepare the quarterly statements for Services and Equipment required by paragraph 3. In determining the charges to be included in such statements, the Executive Director shall utilize the schedules of Service and Equipment costs which are, or shall be from time to time, appended to this Agreement as exhibits; provided however, that no statement for Services for Equipment may be paid by the Authority unless it has received and approved the schedule of Services and Equipment costs upon which the statement is based. 2. Time of performance; duration of agreement. This Agreement shall commence as of January 1, 2002 and shall continue thereafter on a year-to-year basis unless terminated by either party by written notice given to the other on or before December 1 of any year, in which case this Agreement shall terminate at the end of the calendar year in which the notice is given. SJB-208447vl CL162-22 2 3. Compensation of the Ci _ty. a. Payrnent. Authority shall pay City for all Services and Equipment fumished to the Authority. Such payments shall be made quarterly for all Services and Equipment furnished by City during the previous month, within 30 days after receipt by the Authority of a statement from City for the quarter for which payment is to be made. b. For Service. The amount to be paid by the Authority for Services shall be the total hours of Services actually rendered each month to the Authority by each employee of City times the hourly rate for each such employee, said hourly rate to be determined as follows: (i) The hourly rate is the total annual compensation of that employee divided by the base hours for that employee; (ii) The base hours shall be the minimum number of hours to be worked by each City employee as established fi:om time to time by City, less the hours included for paid vacations and holidays; (iii) Total annual compensation shall be the annual compensation for such employees as established by City fi:om time to time, plus City's insurance and City's contribution for retirement and other benefits; (iv) No charges, over and above the hourly rate, shall be made to or payable by the Authority for overtime work of City employees except such overtime as is approved in advance by the Director. Such overtime as is so approved shall be charged to and paid by the Authority at 1-1/2 times the hourly rate for that employee; (v) In no instance shall the total amount paid by the Authority to the City during any month for any employee exceed the actual cost to City of that SJB-208447vl CL162-22 3 employee for that month, it being agreed that for purposes of this subparagraph, the term "cost" shall include total annual compensation and the cost to City of vacations and holidays for that employee. For Equipment. (i) $ per month for office space, including use of typewriters, telegraph and telephones, reproduction equipment, lavatories and lunch room, and supplying of normal daily business postage and office supplies. (ii) A sum per month equal to rate charged by the Central Garage for City motor vehicles driven in connection with Authority acfivites. (iii) For items other than those set out in this paragraph, the mount per month to be paid shall be mutually agreed upon in writing and specifically made a part of this Agreement. 4. Notice. All notice or demands required or permitted to be given under this Agreement shall be in writing and shall be deemed to be given when delivered personally to any officer of the party to which notice is being given, or when deposited in the United States mail in a sealed envelope with registered or certified mail postage prepared thereon addressed to the parties at the following addresses: To Authority: To City: Housing and Redevelopment Authority in and for the City of Columbia Heights City of Columbia Heights 590 40th Avenue N.E. Columbia Heights, MN 55421-3878 City of Columbia Heights 590 40th Avenue N.E. Columbia Heights, MN 55421-3878 Such addresses may be changed by either party upon notice to the other party given as herein provided. SJBo208447vl CL162-22 4 5. Affirmative Action Clause. a. Authority hereby states that it agrees to, fully intends to and will comply with the standards of equal employment and anti-discrimination as provided in the Civil Rights Act of 1964, as amended, and to conduct its activities in accordance with the City's affirmative action policy. IN WITNESS WHEREOF, the Columbia Heights Economic Development Authority and the City of Columbia Heights have caused this Agreement to be executed on their behalfs by their respective duly authorized officers as of the date first above written. HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF COLUMBIA HEIGHTS And By: Its Chair By: Its Executive Director CITY OF COLUMBIA HEIGHTS And By Its Mayor By Its City Manager SJB-208447vl CL162-22 5