Loading...
HomeMy WebLinkAboutNovember 20, 2001CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights, mn. us HRA Commissioners Marlaine Szurek Julienne Wyckoff Bobby Williams Gary L. Peterson Bruce Nawrocki HOUSING & REDEVELOPMENT AUTHORITY November 20, 2001 The following is the agenda for the regular meeting of the Columbia Heights Housing & Redevelopment Authority (HRA) to be held at 6:30 PM on Tuesday, November 20, 2001, in the Parkview Villa Community Room B, 965 40th Avenue N.E., Columbia Heights, Minnesota. IThe HRA does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all HRA services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the HRA Secretary at 706-3670 to make arrangements (TDD/706-3676 for deaf or hearing impaired only). 1. CALL TO ORDER/ROLL CALL. 2. PLEDGE OF ALLEGIANCE. CONSENT AGENDA A. Approval of Minutes of Meeting of September 18, 2001 MOTION: Move to adopt the minutes of September 18, 2001 regular meeting as presented in writing. ITEMS FOR CONSIDERATION A. Other Business. 1) Set Public Hearing for the 2002 Public Housing Authority (PHA) Plan Review- Randy Schumacher. MOTION: Move to set a Public Hearing date of Tuesday, January 15, 2002, at 6:30 p.m. at Parkview Villa for the purpose of receiving public input on the 2002 Public Housing Authority (PHA) Plan. 5. ADJOURNMENT Cheryl Bakken, Acting Secretary H: \HRA Agenda2001\ll-20-2001 THE CiTY Of COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION Of SERVICES EQUAL OPPORTUNITY EMPLOYER HOUSING & REDEVELOPMENT AUTHORITY REGULAR MEETING MINUTES OF SEPTEMBER 18, 2001 CALL TO ORDER - The Regular Meeting of the Columbia Heights Housing & Redevelopment Authority (HRA) was called to order by Chair, Marlaine Szurek, at 6:01 p.m., September 18, 2001, in the Parkview Villa Community Room B, 965 40th Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Commission Members Absent: Staff Present: Marlaine Szurek, Gary Peterson, Julierme Wyckoff, Bruce Nawrocki, and Bobby Williams Walt Fehst, Executive Director Randy Schumacher, Acting Community Development Director Anita Kottsick, Parkview Villa Housing Administrator Cheryl Bakken, Secretary Nawrocla' felt the HRA meeting should have been held after the EDA meeting and that all commissioners should have been notified of the 6:00p. m. start time. CONSENT AGENDA Approval of Minutes of Meeting of August 21, 2001. MOTION by Nawrocki, second by Williams, to adopt the minutes of August 21, 2001 regular meeting as presented in writing. All ayes. Motion Carried. PUBLIC HEARING HUD Agency Plan and Approval of Resolution 2001-03 Schumacher reported that the Quality Housjng and Work Responsibility ~4ct of 1998 requires all Housing Authorities to prepare a one year Agency Plan. Staff has completed the draft copy for public review, the required forty-five day review period for public input has been satisfied, the Parkview Villa Resident Advisory Board, and Anoka County has reviewed the plan. The entire document will be electronically transmitted through the HUD REA C system. Staff recommended the Board open the Public Hearing for comments, adopt Resolution 2001-03 a resolution of the Columbia Heights HR,4 confirming approval of the Public Housing ~4gency Certifications of Compliance, with the PH,4 Plans and related regulations. Nawrocki questioned why the PHA Plan was brought before the HRA and not the EDA. Schumacher clarified that HUD recognizes the HR21, not the EDA with anything related to Public Housing Nawrocla' requested staff provide him a copy of last years HR,4 meeting minutes were the PHA Plan was addressed.. Chair Marlaine Szurek opened the Public Hearing at 6:10 p. m. Resident Renie Sufka, Unit 104, asked why the cupboard replacement is scheduled for two units per year and if there isn't enough funds available why couldn't the antenna fund that was designated for Parkview Villa be used. Szurek explained that the EDA would like to replace more than two units per year, but with the budget cuts for next year this isn 't feasible. Ruettimann stated the funds from the antenna have never been designated to Parkview Villa.. MOTION by Williams, second by Peterson, to close the Public Hearing for the review of the draft Housing and Redevelopment Authority Annual PHA Plan at 6:20 p.m. All ayes. Motion Carried. MOTION by Williams, second by Peterson, to waive the reading of Resolution 2001-03, there being ample copies available to the public. All ayes. Motion Carried. Housing and Redevelopment Authority Meeting Minutes September 18, 2001 Page 2 of 2 MOTION by Williams, second by Peterson, to adopt Resolution 2001-03 of the Columbia Heights Housing and Redevelopment Authority (HRA) confu'ming approval of the Public Housing Agency certifications of compliance with the PHA plans and related regulations. Upon Vote: Wyckoff- Aye, Williams- Aye, Peterson- Aye, Nawrocki-Nay. Motion Carried. Transfer of Home Mortgage Loans Schumacher stated that in 1979, there were two Home Mortgage Loans made by the HRA. The Chartraw/Uecker loan was closed on June 1, 1979for 30years, monthly payments of $381.34 and has a balance remaining of $19,725.57. The Neilsen loan was also for 30years, monthly payments of $318. 70 and has a remaining balance of $18,064.33. Interest on both loans is 5%. In May, the EDA Board directed staff to sell the two loans to a mortgage company. Staff received an offer from Community Reinvestment Fund (CRF) for $32,82 4.31for both loans. The ED,4 Board approved the sale at their July meeting, which was later determined the loan was taken out originally by the HRA. The sale of the two loans needs to be approved by the HRA with proceeds to be placed into the Business Revolving Loan Fund. MOTION by Peterson, second by Williams, to approve the sale of the Chartraw/Uecker and Nielsen Home Mortgage Loans to Community Reinvestment Fund for approximately $32,824.31 with the proceeds from the sale placed in the Business Revolving Loan Fund; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. All ayes. Motion Carried. Warriek Sheffield Loan Payoff Schumacher stated on May 24, 1995, the HIM issued a Sheffield Home Improvement Loan to John S. and Mary C. Warrick, 4636 Fillmore Street NE, for roofing and siding their home. This is the last Sheffield Loan staff receives monthly payments on. Staff offered the }garrick's a 5% discount for early payoff of the remaining balance of $1,992.71. On Wednesday, September 12a, Mr. Warrick met with staff to discuss their options. As a result of the meeting, Warrick is prepared to make a final payment in the amount of $1,811.89, provided this action is approved by the HIM. MOTION by Peterson, seconded by Williams, to approve $1,811.89 as the payoff amount for the Sheffield Home Improvement Loan Promissory Note, dated May 25, 1995, from John S. and Mary C. Warrick, to be deposited into the Business Revolving Loan Fund; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. All ayes. Motion Carried. ADJOURNMENT Chair, Marlaine Szurek, closed the meeting at 6:26 p.m. Respectfully submitted, Cheryl Bakken Recording Secretary H:~HRA2001\9-18-2001 COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: November 20, 2001 AGENDA SECTION: -Items for Consideration, ORIGINATING EXECUTIVE Other Business DEPARTMENT: EDA DIRECTOR NO: APPROVAL ITEM: Set Public Hearing for the 2002 Public BY: Mark Nagel BY: Housing Authority (PHA) Plan Review DATE: November 12, 2001 BACKGROUND: Staff has prepared a draft copy of the Columbia Heights Agencies Annual Plan for 2002. HUD requires a forty-five day review period to allow for Public input. To meet this requirement, the Columbia Heights HRA could conduct a Public Hearing on January 15, 2002. At this Hearing the HRA Board would make final modifications to the plan and authorize staffto submit the final document to HUD. The resident advisory board as well as Anoka County will receive copies for their review and comment. The entire document has been generated by electronic transmission and downloaded through the HUD Web page REAC system. This will allow the HRA easy access to the plan and simplify the process in its annual update. A full copy of the draft plan with attachments and supporting documents will be available for review at the Columbia Heights HRA office, 590 40t~ Avenue NE, Columbia Heights, Minnesota. RECOMMENDATION: Staff is recommending that the HRA Board set a Public Hearing date of January 15, 2002 at 6:30 p.m. at Parkview Villa for the purpose of receiving public input on the 2002 draft Agency Plan. RECOMMENDED MOTION: Move to set a Public Hearing date of Tuesday, January 15, 2002, at 6:30 p.m. at Parkview Villa for the purpose of receiving public input on the 2002 Public Housing Authority (PHA) Plan. EDA ACTION: h:\consent Form2001\Public Hearing PHA Plan 2002 City of Columbia Heights Columbia Heights Housing and Redevelopment Authority Notice of Public Hearing; 2002 PHA AGENCY PLAN: DRAFT AVAILABLE FOR REVIEW The Columbia Heights Housing and Redevelopment Authority (HRA), serving as the Public Housing Authority (PHA) has drafted the 2002 Agency Plan, as required by a recent federal housing law. The HRA's Board of Commissioners will hold a Public Hearing on the draft Agency Plan on: TUESDAY, JANUARY 15, 2002 at 6:30 p.m. 965 40th Avenue NE Columbia Heights, MN 55421 A summary of the plans contents and a full copy of the draft plan with attachments and supporting documents are available for review by the public at the Central Administrative Office of the Columbia Heights HRA, 590- 40th Avenue NE, Columbia Heights, Minnesota. Comments on the draft Agency Plan may be submitted anytime before the public hearing to: Columbia Heights Public Housing Agency 590-40th Avenue NE Columbia Heights, MN 55421 For more information or to receive a copy of the Agency Plan summary by mail, please contact the Community Development Department at 763-706-3670. H:~PHA Plans2002~Focus News Public Hearing Notice HRA RESOLUTION 2002-01 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) CONFIRMING APPROVAL OF THE 2002 PUBLIC HOUSING AGENCY CERTIFICATIONS OF COMPLIANCE, WITH THE PHA PLANS AND RELATED REGULATIONS. WHEREAS, The Department of the Housing and Urban Development has requested that Public Housing Agencies submit a Certification in regard to Public Housing Agency Compliance with the PHA Plans and Related Regulations; and WHEREAS, such Certification also requires the formal approval of the Board of Commissioners; NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that the attached (Appendix AA~) Public Housing Agency Certifications of Compliance with the PHA Plans and Related Regulations is hereby approved. ADOPTED this MOTION BY: SECONDED BY: AYES: NAY S: Attest by: __ day of ., 2002. HRA Chair Cheryl Bakken, Acting Secretary H;\Resolutions2002~HRA Res 2002-01 U.S. Department of Housing and Urban Development Office of Public and Indian Housing PHA Certifications of Compliance with the PHA Plans and Related Regulations Board Resolution to Accompany the PHA Plan Acting on behalf of the Board of Commissioners of the Public Homing Agency (PHA) listed below, as its Chairman or other authorized PHA official if there is no Board of Commissioners, I approve the submission of the_' Annual P 1 an for PHA fiscal year beginning 2002 , hereinafter referred to as the Plan of which this document is a part and make the following certifications and agreements with the Department of Housing Development (HUD) in connection with the submission of the Plan and implementation thereof: 1. The Plan is consistent with the applicable comprehensive housing affordability strategy (or any plan incorporating such strategy) for the jurisdiction in which the PHA is located. -m2nxe: in w.;~' ,~h- - ih, ~H~ ri~ is consistent with th~ applicaS~: C9n~nlidat~d P~2n. 3. The PHA has established a Resident Adviso~ Board or Boards, the membership of which represents the residents assisted by the PHA, consulted with this Board or Boards in developing the Plan, and considered the recommendations of the Board or Boards (24 CFR 903.13). The PHA has included in ~e Plan submission a copy of the reco~endations made by the Resident Adviso~ Board or Boards and a description of the ma~er in which the Plan addresses these recommendations. 4. The PHA made the proposed Plan and all infomation relevant to the public hearing available for public inspection at least 45 days before the hearing, published a notice that a hearing would be held and conducted a hearing to discuss the Plan and invited public comment. 5. The PHA will c~ out the Plan ~ confo~i~ wi~ Title VI of ~e Civil Rights Act of 1964, the Fair Housing Act, section 504 of the Rehabilitation Act of 1973, and title II of the Americans with Disabilities Act of 1990. 6. ~e PHA will affimatively ~er hir housing by examining their programs or proposed programs, identify ~y impediments to hir housing choice within those programs, address those impediments in a reasonable hshion in view of the resources available and work wi~ local j~isdictions to implement any of the jurisdiction's initiatives to affimatively h~her hir housing that require the PHA's involvement and maintain records reflecting these analyses and actions. 7. For PHA Plan ~at includes a policy for site based waiting lists: The PHA regul~ly submits required data to HUD's MTCS in an accurate, complete and timely m~er (as specified in PIH Notice 99-2); - The system of site-based waiting lists provides for ~11 disclosure to each applicant in the selection of the development in which to reside, including basic infomation about available sites; and an estimate of the period of time ~e applic~t would likely have to wait to be admitted to units of different sizes and ~pes at each site; - Adoption of site-based waiting list would not violate any cou~ order or settlement agreement or be inconsistent with a pending complaint brought by HUD; - The PHA shall take reasonable measures to assure that such waiting list is consistent with affi~atively h~hefing hir housing; PHA Certifications of Compliance with the PHA Plans and Related Regulations 12/99 Page 1 of 3 U.S. Department of Housing and Urban Development Office of Public and Indian Housing 8. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of 1975. 9. The PHA will comply with the Architectural Barriers Act of 1968 and 24 CFR Part 41, Policies and Procedures for the Enforcement of Standards and Requirements for Accessibility by the Physically Handicapped. 10. The PHA will comply with the requirements of section 3 of the Housing and Urban Development Act of 1968, Employment Opportunities for Low- or Very-Low Income Persons, and with its implementing regulation at 24 CFR Part 135. 11. The PHA has submitted with the Plan a certification with regard to a drug free workplace required by 24 CFR Part 24, Subpart F. 12. The PHA has submitted with the Plan a certification with regard to compliance with restrictions on lobbying required by 24 CFR Part 87, together with disclosure forms if required by this Part, and with restrictions on payments to influence Federal Transactions, in accordance with the Byrd Amendment and implementing regulations at 49 CFR Part 24. 13. For PHA Plan that includes a PHDEP Plan as specified in 24 CFR 761.21: The PHDEP Plan is consistent with and conforms to the "Plan Requirements" and "Grantee Performance Requirements" as specified in 24 CFR 761.21 and 761.23 respectively and the PHA will maintain and have available for review/inspection (at all times), records or documentation of the following: · Baseline law enforcement services for public housing developments assisted under the PHDEP plan; · Consortium agreement/s between the PHAs participating in the consortium and a copy of the payment agreement between the consortium and HUD (applicable only to PHAs participating in a consortium as specified under 24 CFR 761.15); · Partnership agreements (indicating specific leveraged support) with agencies/organizations providing funding, services or other in-kind resources for PHDEP-funded activities; · Coordination with other law enforcement efforts; · Written agreement(s) with local law enforcement agencies (receiving any PHDEP funds); and · All crime statistics and other relevant data (including Part I and specified Part II crimes) that establish need for the public housing sites assisted under the PHDEP Plan. 14. The PHA will comply with acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations at 49 CFR Part 24 as applicable. 15. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24 CFR 5.105(a). 16. The PHA will provide HUD or the responsible entity any documentation that the Department needs to carry out its review under the National Environmental Policy Act and other related authorities in accordance with 24 CFR Part 58. 17. With respect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate requirements under section 12 of the United States Housing Act of 1937 and the Contract Work Hours and Safety Standards Act. 18. The PHA will keep records in accordance with 24 CFR 85.20 and facilitate an effective audit to determine compliance with program requirements. 19. The PHA will comply with the Lead-Based Paint Poisoning Prevention Act and 24 CFR Part 35. 20. The PHA will comply with the policies, guidelines, and requirements of OMB Circular No. A-87 (Cost Principles for State, Local and Indian Tribal Governments) and 24 CFR Part 85 (Administrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments.). 21. The PHA will undertake only activities and programs covered by the Plan in a manner consistent with its Plan and will utilize covered grant funds only for activities that are approvable under the regulations and included in its Plan. PHA Certifications of Compliance with the PHA Plans and Related Regulations 12/99 Page 2 of 3 U.S. Department of Housing and Urban Development Office of Public and Indian Housing 22. All attachments to the Plan have been and will continue to be available at all times and all locations that the PHA Plan is available for public inspection. All required supporting documents have been made available for public inspection along with the Plan and attachments at the primary business office of the PHA and at all other times and locations identified by the PHA in its PHA Plan and will continue to be made available at least at the primary business office of the PHA. Columbia Heights Housing & Redevelopment Auth. MNi05 PHA Name PHA Number Signed/Dated by PHA Board Chair or other authorized PHA official PHA Certifications of Compliance with the PHA Plans and Related Regulations 12/99 Page 3 of 3 Certification for a Drug-Free Workplace Columbia Heicjhts Housing Applicant Name Parkview Vi lla U.S. Department of Housing and Urban Development and Redevelopment Authority Program/Activity Receiving Federal Grant Funding Acting on behalf of the above named Applicant as its Authorized Official, I make the following certifications and agreements to the Department of Housing and Urban Development (HUD) regarding the sites listed below: I certify that the above named Applicant will or will continue to provide a drug-free workplace by: a. Publishing a statement notifying employees that the un- lawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the Applicant's work- place and specifying the actions that will be taken against employees for violation of such prohibition. b. Establishing an on-going drug-free awareness program to inform employees --- (1) The dangers of drug abuse in the workplace; (2) The Applicant's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace. c. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph a.; d. Notifying the employee in the statement required by para- graph a. that, as a condition of employment under the grant, the employee will --- (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her convic- tion for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; e. Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph d.(2) from an em- ployee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, includ- ing position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federalagency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; f. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph d.(2), with respect to any employee who is so convicted --- (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfacto- rily in a drug abuse assistance or rehabilitation program ap- proved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; g. Making a good faith effort to continue to maintain a drug- free workplace through implementation of paragraphs a. thru f. 2. Sites for Work Performance. The Applicant shall list (on separate pages) the site(s) for the performance of work done in connection with the HUD funding of the program/activity shown above: Place of Performance shall include the street address, city, county, State, and zip code. Identify each sheet with the Applicant name and address and the program/activity receiving grant funding.) Parkview Villa 965 40th Avenue NE Columbia Heights, MN 55421 Check here[~ if there are workplaces on file that are not identified on the attached sheets. I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001,1010, 1012; 31 U.S.C. 3729, 3802) Name of Authorized Official Title Walter R. Fehst Executive Di rector Signature Date X form HUD-S0070 (3/98) ref. Handbooks 7417.1,7475.13, 7485.1 & .3 U.S. Department of Housing and Urban Development Office of Public and Indian Housing Certification by State or Local Official of PHA Plans Consistency with the Consolidated Plan I, Karen Skepper the Anoka County Comm. Dev. that the Five Year and Amnual PHA Plan of the Col umb i a He i gh ts consistent with the Consolidated Plan of Anoka County Managercertify is prepared pursuant to 24 CFR Part 91. Signed / Dated by Appropriate State or Local Official Certification by State and Local Official of PHA Plans Consistency with the Consolidated Plan to Accompany the HUD 50075 OMB Approval No. 2577-0226 Expires 03/31/2002 (7/99) Page 1 of 1 U.S. Department of Housing and Urban Development Office of Public and Indian Housing Small PHA Plan Update Annual Plan for Fiscal Year: 2002 NOTE: THIS PHA PLANS TEMPLATE (HUD 50075) IS TO BE COMPLETED IN ACCORDANCE WITH INSTRUCTIONS LOCATED IN APPLICABLE PIH NOTICES HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 PHA Plan Agency Identification PHA Name: Columbia Heights Housing & Redevelopment Authority PHA Number: MN105 PHA Fiscal Year Beginning: (01/2002) PHA Plan Contact Information: Name: Walt Fehst, Executive Director Phone: (763) 706-3610 TDD: (763) 706-2806 Email (if available): Communitydevelopment~ci.columbia-heights.mn.us Public Access to Information Information regarding any activities outlined in this plan can be obtained by contacting: (select all that apply) X Main administrative office of the PHA PHA development management offices Display Locations For PHA Plans and Supporting Documents The PHA Plans (including attachments) are available for public inspection at: (select all that apply) x X Main administrative office of the PHA PHA development management offices Main administrative office of the local, cotmty or State government Public library PHA website Other (list below) PHA Plan Supporting Documents are available for inspection at: (select all that apply) X Main business office of the PHA [--] PHA development management offices [--] Other (list below) PHA Programs Administered: I--]Public Housing and Section 8 [--]Section 8 Only X Public Housing Only Small PHA Plan Update HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Annual PHA Plan Fiscal Year 2002 I24 CFR Part 903.7] i. Table of Contents right ofthe title2 Contents Page # Annual Plan i. Executive Summary (optional) ii. Annual Plan Information iii. Table of Contents 1. Description of Policy and Program Changes for the Upcoming Fiscal Year 2. Capital Improvement Needs 3. Demolition and Disposition 4. Homeownership: Voucher Homeownership Program 5. Crime and Safety: PHDEP Plan 6. Other Information: A. Resident Advisory Board Consultation Process B. Statement of Consistency with Consolidated Plan C. Criteria for Substantial Deviations and Significant Amendments Attachments X X X X Attachment .4,: Supporting Documents Available for Review Attachment B: Capital Fund Program Annual Statement Attachment E: Capital Fund Program 5-Year Action Plan Attachment E__: Capital Fund Program Replacement Housing Factor Annual Statement Attachment __' Public Housing Drug Elimination Program (PHDEP) Plan Attachment C_: Resident Membership on PHA Board or Governing Body Attachment D_D_: Membership of Resident Advisory Board or Boards Attachment __- Comments of Resident Advisory Board or Boards & Explanation of PHA Response (must be attached if not included in PHA Plan text) Other (List below, providing each attachment name) Small PHA Plan Update Page 1 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 ii. Executive Summary The Agency Plan for the Columbia Heights Housing and Redevelopment Authority describes the programs, policies, and practices that were implemented in FY 2000. To date, new security card procedures, lease revisions for lead base paint and one strike revision, and policies for tracking crime and crime-related problems and screening applicants criminal history have been enacted by the Board. The Columbia Heights Housing and Redevelopment Authority is "on the right track" in meeting the varied needs of residents and will continue to stress sound property management and maintenance in the FY 2002 Agency Plan. 1. Summary of Policy or Program Changes for the Upcoming Year in this s¢CfiOni brieflY a~cribe ch~ges ~ Poti¢ieS or Pro,ams disc~sSed in ia~ ~e~!s ~H~ ~i~ ~at are n0~ e~e~ ~ Oth~ sections of this Update. 1. Tracking Crime and Crime Related problems 2. Screening applicants Criminal History 3. Security Card Procedure 4. Lead Base Paint 5. One Strike Policy 2. Capital Improvement Needs [24 CFR Part 903.7 9 (g)] Exemptions: Secfion 8 ~nly p~s are not required to eomplete ~o~nent A. X Yes [-] No: Is the PHA eligible to participate in the CFP in the fiscal year covered by this PHA Plan? B. What is the amount of the PHA's estimated or actual (if known) Capital Fund Program grant for the upcoming year? $ C. X Yes ['-] No Does the PHA plan to participate in the Capital Fund Program in the upcoming year? If yes, complete the rest of Component 7. If no, skip to next component. D. Capital Fund Program Grant Submissions The Capital Fund Program 5-Year Action Plan is provided as Attachment E (2) Capital Fund Program Annual Statement The Capital Fund Program Annual Statement is provided as Attachment E 3. Demolition and Disposition Small PHA Plan Update Page 2 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 1. [--] Yes X No: Does the PHA plan to conduct any demolition or disposition activities (pursuant to section 18 of the U.S. Housing Act of 1937 (42 U.S.C. 1437p)) in the plan Fiscal Year? (If"No", skip to next component; if "yes", complete one activity description for each development.) 2. Activity Description Demolition/Disposition Activity Description (Not including Activities Associated with HOPE VI or Conversion Activities) 1 a. Development name: lb. Development (project) number: 2. Activity type: Demolition [-'] Disposition [~ 3. Application status (select one) Approved [~] Submitted, pending approval [~] Planned application [~] 4. Date application approved, submitted, or planned for submission: (DD/MM/YY) 5. Number of units affected: 6. Coverage of action (select one) [--] Part of the development [--] Total development 7. Relocation resources (select all that apply) [--] Section 8 for units [--I Public housing for units [--1 Preference for admission to other public housing or section 8 [~ Other housing for units (describe below) 8. Timeline for activity: a. Actual or projected start date of activity: b. Actual or projected start date of relocation activities: c. Projected end date of activity: 4. Voucher Homeownership Program [24 CFR Part 903.7 9 (k)] A. [~] Yes X No: Does the PHA plan to administer a Section 8 Homeownership program pursuant to Section 8(y) of the U.S.H.A. of 1937, as implemented by 24 CFR part 982 ? (If"No", skip to next component; if"yes", describe each program using the table below (copy and complete questions for each program identified.) B. Capacity of the PHA to Administer a Section 8 Homeownership Program The PHA has demonstrated its capacity to administer thc program by (select all that apply): Small PHA Plan Update Page 3 HUD 50 OMB Approval No: 2577-0 Expires: 03/31/2 )75 226 ~02 ['-'] Establishing a minimum homeowner downpayment requirement of at least 3 percent and requiring that at least 1 percent of the downpayment comes from the family's resources [--]Requiring that financing for purchase of a home under its section 8 homeownership will be provided, insured or guaranteed by the state or Federal government; comply with secondary mortgage market underwriting requirements; or comply with generally accepted private sector underwriting standards ["-] Demonstrating that it has or will acquire other relevant experience (list PHA experience, or any other organization to be involved and its experience, below): 5. SafeW and Crime Prevention: PHDEP Plan [24 CFR Part 903.7 (m)] A. Yes I-"] No: Is the PHA eligible to participate in the PHDEP in the fiscal year covered by this PHA Plan? B. What is the amount of the PHA's estimated or actual (if known) PHDEP grant for the upcoming year? $ C. [~] Yes No Does the PHA plan to participate in the PHDEP in the upcoming year? If yes, answer question D. If no, skip to next component. D. [-'] Yes No: The PHDEP Plan is attached at Attachment 6. Other Information [24 CFR Part 903.7 9 (r)] A. Resident Advisory Board (RAB) Recommendations and PHA Response 1. [-'] Yes X No: Did the PHA receive any comments on the PHA Plan from the Resident Advisory Board/s? The Plan was presented to the Resident Advisory Board. 2. If yes, the comments are Attached at Attachment (File name) In what manner did the PHA address those comments? (select all that apply) [~] The PHA changed portions of the PHA Plan in response to comments A list of these changes is included [~ Yes [-] No: below or ~] Yes [~] No: at the end of the RAB Comments in Attachment I--] Considered comments, but determined that no changes to the PHA Plan were necessary. An explanation of the PHA's consideration is included at the at the end of the RAB Comments in Attachment Small PHA Plan Update Page 4 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 [~] Other: (list below) Statement of Consistency with the Consolidated Plan 1. Consolidated Plan jurisdiction: City of Columbia Heights, Minnesota. City of Columbia Heights 2. The PHA has taken the following steps to ensure consistency of this PHA Plan with the Consolidated Plan for the jurisdiction: (select all that apply) X X X X The PHA has based its statement of needs of families in the jurisdiction on the needs expressed in the Consolidated Plarffs. The PHA has participated in any consultation process organized and offered by the Consolidated Plan agency in the development of the Consolidated Plan. The PHA has consulted with the Consolidated Plan agency during the development of this PHA Plan. Activities to be undertaken by the PHA in the coming year are consistent with specific initiatives contained in the Consolidated Plan. (list such initiatives below) Other: (list below) PHA Requests for support from the Consolidated Plan Agency Yes X No: Does the PHA request financial or other support from the State or local government agency in order to meet the needs of its public housing residents or inventory? If yes, please list the 5 most important requests below: The Consolidated Plan of the jurisdiction supports the PHA Plan with the following actions and commitments: (describe below) Certification by local official indicating the five year and annual plan of the Columbia Heights HRA is consistent with the consolidated plan. Records are on file for review in Community Development Department. C. Criteria for Substantial Deviation and Significant Amendments 1. Amendment and Deviation Definitions 24 CFR Part 903.7(r) and ~ review before implementa~on, A. Substantial Deviation from the 5-year Plan: Significant Amendment or Modification to the Annual Plan: Columbia Heights will subject any change to its 5-year Capital Improvements Plan over $2,000 to HUD, because any project over this mount requires Davis-Bacon documentation. Small PHA Plan Update Page 5 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 All deviations to the 5-Year Capital Improvement Plan must be approved by the Housing & Redevelopment Authority Board of Commissioners at a duly advertised public meeting. All amendments to the Annual Plan, regardless of amount, are submitted to HUD upon approval by the Housing and Redevelopment Authority Board of Commissioners as a matter if policy. Small PHA Plan Update Page 6 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Attachment A Supporting Documents Available for Review P~s are to indicate Which ~ On DiSPlay!? cOltmm in program actiVities CondUcted by ~e PHA. List of Supporting Documents Available for Review Applicable Supporting Document Related Plan & Component On Display PHA Plan Certifications of Compliance with the PHA Plans and 5 Year and Annual N/A Related Regulations Plans State/Local Government Certification of Consistency with the 5 Year and Annual X Consolidated Plan (not required for this update) Plans X Fair Housing Documentation Supporting Fair Housing 5 Year and Annual Certifications: Records reflecting that the PHA has examined its Plans programs or proposed programs, identified any impediments to fair housing choice in those programs, addressed or is addressing those impediments in a reasonable fashion in view of the resources available, and worked or is working with local jurisdictions to implement any of the jurisdictions' initiatives to af£mnatively further fair housing that require the PHA's involvement. N/A Housing Needs Statement of the Consolidated Plan for the Annual Plan: jurisdiction/s in which the PHA is located and any additional Housing Needs backup data to support statement of housing needs in the jurisdiction X Most recent board-approved operating budget for the public Annual Plan: housing program Financial Resources X Public Housing Admissions and (Continued) Occupancy Policy Annual Plan: (A&O/ACOP), which includes the Tenant Selection and Eligibility, Selection, Assignment Plan [TSAP] and Admissions Policies X Any policy governing occupancy of Police Officers in Public Annual Plan: Housing Eligibility, Selection, X check here if included in the public housing and Admissions A&O Policy Policies N/A Section 8 Administrative Plan Annual Plan: Eligibility, Selection, and Admissions Policies X Public housing rent determination policies, including the method Annual Plan: Rent for setting public housing flat rents Determination X check here if included in the public housing A & O Policy X Schedule of flat rents offered at each public housing development Annual Plan: Rent X check here if included in the public housing Determination A & O Policy N/A Section 8 rent determination (payment standard) policies Annual Plan: Rent [~ check here if included in Section 8 Administrative Determination Plan X Public housing management and maintenance policy documents, Annual Plan: including policies for the prevention or eradication of pest Operations and infestation (including cockroach infestation) Maintenance Small PHA Plan Update Page 1 Table Library List of Supporting Documents Available for Review Applicable Supporting Document Related Plan & Component On Display X Results of latest binding Public Housing Assessment System Annual Plan: (PHAS) Assessment Management and Operations X Follow-up Plan to Results of the PHAS Resident Satisfaction Annual Plan: Survey (if necessary) Operations and Maintenance and Community Service & Self-Sufficiency N/A Results of latest Section 8 Management Assessment System Annual Plan: (SEMAP) Management and Operations N/A Any required policies governing any Section 8 special housing Annual Plan: types Operations and [-'] check here if included in Section 8 Administrative Maintenance Plan X Public housing grievance procedures Annual Plan: Grievance X check here if included in the public housing Procedures A & O Policy N/A Section 8 informal review and heating procedures Annual Plan: [~ check here if included in Section 8 Administrative Grievance Procedures Plan N/A The HUD-approved Capital Fund/Comprehensive Grant Program Annual Plan: Capital Annual Statement (HUD 52837) for any active grant year Needs X Most recent CIAP Budget/Progress Report (HUD 52825) for any Annual Plan: Capital active CIAP grants Needs N/A Approved HOPE VI applications or, if more recent, approved or Annual Plan: Capital submitted HOPE VI Revitalization Plans, or any other approved Needs proposal for development of public housing X Self-evaluation, Needs Assessment and Transition Plan required Annual Plan: Capital by regulations implementing {504 of the Rehabilitation Act and Needs In Capital the Americans with Disabilities Act. See, PIH 99-52 (HA). Improvement Plan N/A Approved or submitted applications for demolition and/or Annual Plan: disposition of public housing Demolition and Disposition N/A Approved or submitted applications for designation of public Annual Plan: housing (Designated Housing Plans) Designation of Public Housing N/A Approved or submitted assessments of reasonable revitalization of Annual Plan: public housing and approved or submitted conversion plans Conversion of Public prepared pursuant to section 202 of the 1996 HUD Appropriations Housing Act, Section 22 of the US Housing Act of 1937, or Section 33 of the US Housing Act of 1937 N/A Approved or submitted public housing homeownership Annual Plan: programs/plans Homeownership N/A Policies governing any Section 8 Homeownership program Annual Plan: (section of the Section 8 Administrative Plan) Homeownership X Cooperation agreement between the PHA and the TANF agency Annual Plan: and between the PHA and local employment and training service Community Service & agencies Self-Sufficiency N/A FSS Action Plar~s for public housing and/or Section 8 Annual Plan: Community Service & Self-Sufficiency Small PHA Plan Update Page 2 Table Library List of Supporting Documents Available for Review Applicable Supporting Document Related Plan & Component On Display N/A Section 3 documentation required by 24 CFR Part 135, Subpart E Annual Plan: Community Service & Self-Sufficiency N/A Most recent self-sufficiency (ED/SS, TOP or ROSS or other Annual Plan: resident services grant) grant program reports Community Service & Self-Sufficiency N/A The most recent Public Housing Drug Elimination Program Annual Plan: Safety (PHEDEP) semi-annual performance report and Crime Prevention N/A PHDEP-related documentation: Annual Plan: Safety Baseline law enforcement services for public housing and Crime Prevention developments assisted under the PHDEP plan; Consortium agreement/s between the PHAs participating in the consortium and a copy of the payment agreement between the consortium and HUD (applicable only to PHAs participating in a consortium as specified under 24 CFR 761.15); Partnership agreements (indicating specific leveraged support) with agencies/organizations providing funding, services or other in-kind resources for PHDEP-funded activities; Coordination with other law enforcement efforts; Written agreement(s) with local law enforcement agencies (receiving any PHDEP funds); and All crime statistics and other relevant data (including Part I and specified Part II crimes) that establish need for the public housing sites assisted under the PHDEP Plan. X Policy on Ownership of Pets in Public Housing Family Pet Policy Developments (as required by regulation at 24 CFR Part 960, Subpart G) X check here if included in the public housing A & O Policy X The results of the most recent fiscal year audit of the PHA Annual Plan: Annual conducted under section 5(h)(2) of the U.S. Housing Act of 1937 Audit (42 U. S.C. 1437c(h)), the results of that audit and the PHA's response to any findings N/A Troubled PHAs: MOA/Recovery Plan Troubled PHAs N/A Other supporting documents (optional) (specify as needed) (list individually; use as many lines as necessary) Small PHA Plan Update Page 3 Table Library