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HomeMy WebLinkAboutMay 16, 2000PCITY OF COLUMBIA HEIGHTS 90 40TH AVENUE N.E., COLUMBIA HEIGHTS, MN 5542 1-3878 (612) 782-2800 TDD 782-2806 PLEASE NOTE: C[TY HALL PHONE NUMBERS HAVE CHANGED. NEW NUMBERS ARE: MAIN NUMBER (763)706-3600; TDD (763)706-3691 HRA CO'MISSIONERS John Hunter Marlaine Szurek Julienne Wyckoff Gary L.Peterson Don G. Jolly HOUSING & REDEVELOPMENT AUTHORITY May 16, 2000 The following is the agenda for the regular meeting of the Columbia Heights Housing & Redevel- opment Authority (HRA) to be held at 6:00 PM on Tuesday, May 16, 2000, in the Parkview Villa Community Room B, 965 40th Avenue N.E., Columbia Heights, Minnesota. I The HRA does not discriminate on the basis of disability in the admission or access to, or treatment or employmentI in, its services, programs, or activities. Upon request, accommodation will be provided to allow individuals withI disabilities to participate in all I-IRA services, programs, and activities. Auxiliary aids for handicapped personsI are available upon request when the request is made at least 96 hours in advance. Please call the HRA SecretaryI at 706-3670 to make arrangements (TDD/706-3676 for deaf or hearing impaired only). I 1. CALL TO ORDER/ROLL CALL. 2. PLEDGE OF ALLEGIANCE. o CONSENT AGENDA. Move to adopt the consent agenda items as listed below: 1) Approval of Minutes. a. Regular Meeting of March 21, 2000. MOTION: Move to adopt the minutes of the March 21, 2000, regular meeting as presented in writing. o CONDUCT PUBLIC HEARING FOR ADOPTION OF HOUSING & REDEVELOP- MENT AUTHORITY AGENCY PLANS RECOMMENDED MOTION: Move to close the Public Hearing for the review of the draft Housing and Redevelopment Authority Annual and 5-Year Agency Plans. RECOMMENDED MOTION: Move to waive the reading of Resolution 2000-07, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2000-07 of the Columbia Heights Housing & Redevelopment Authority (HRA) confirming approval of the Public Housing Agency certifications of compliance with the PHA plans and related regulations. ° ° ITEMS FOR CONSIDERATION. A. Other Business. ADJOURNMENT Walter R. Fehst, Executive Director THE CiTY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER HOUSING & REDEVELOPMENT AUTHORITY REGULAR MEETING MINUTES OF MARCH 21, 2000 CALL TO ORDER - The Regular Meeting of the Housing & Redevelopment Authority (HRA) in and for Columbia Heights was called to order by its Executive Director, Walt Fehst at 6:15 p.m., March 21, 2000, in the Parkview Villa Community Room B, 965 40°~ Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Staff Present: PLEDGE OF ALLEGIANCE Marlaine Szurek, Don Jolly, Gary L. Peterson, Julienne Wyckoff, and John Hunter Walt Fehst, Executive Director Ken Anderson, Deputy Executive Director Michelle Chalin, Parkview Villa Public Housing Administrator Randy Schumacher, Assistant Community Development Director ADMINISTER OATH OF OFFICE Walt Fehst, Executive Director, swore in the new officers. Each of the three new officers recited the Oath of office as follows: .' I, (NAME INSERTED HERE), do solemnly swear that I will support the Constitution of the United States and of the State of Minnesota and will faithfully discharge the duties of the office of Commissioner of the Columbia Heights Housing and Redevelopment Authority, Columbia Heights, Minnesota, according to law and to the best of. my judgement and ability, so help me God. I do further swear that I am, and was at the time of my appointment, a resident of Columbia Heights, Minnesota. ELECTION OF OFFICERS Walt Fehst, Executive Director, conducted the nominating for each office. Nominations were opened for the office of Chair. Executive Director recognizes John Hunter as a candidate for the office of HRA Chair. Executive Director asked for other nominations? Hearing none. Motion by Jolly, seconded by Jindra to appoint John Hunter as the new HRA Chair. Nominations were opened for the office of Vice Chair. Executive Director recognizes Marlaine Szurek as a candidate for the office of HRA Vice Chair. Executive Director asked for other nominations? Hearing none. Motion by Peterson, seconded by Jolly to appoint Marlaine Szurek as the new HRA Vice Chair. Nominations were opened for the office of Secreta~/Treasurer. Executive Director recognizes Julienne Wyckoff as a candidate for the office of I-IRA Secretary/Treasurer. Executive Director asked for other nominations? Hearing none. Motion by Szurek, seconded by Hunter to appoint Julienne Wyckoff as the new I-IRA Secretary/Treasurer. MOTION: Move to cast a unanimous ballot nominating and appointing John Hunter for Chair, Marlaine Szurek for Vice Chair; and Julierme Wyckoff for Secretary/Treasurer. All Ayes. MOTION CARRIED. Walt Fehst, Executive Director, recommended that we schedule a qua.rterly meeting for the HRA in the future. All of the HRA Commissioners were in agreement. SET PUBLIC HEARING FOR ADOPTION OF AGENCY PLAN Randy Schumacher presented the Agency Plan as required by HUD. The Agency Plan has a Mission to promote adequate and affordable housing, economic opportunity and a suitable living environment free from discrimination. The Goal of the Plan is to strongly encourage identifying quantifiable measures of success in reaching their objectives over the course of years. The strategic Goal set by HUD is to increase the availability of decent, safe, and affordable housing, improve community quality of life and economic vitality, promote self-sufficiency and asset development of families and individuals, and ensure equal opportunity in housing for all americans. Columbia Heights Housing and Redevelopment Authority Minutes March 21, 2000 Page 2 RECOMMENDED MOTION: Move to set a Public Hearing for the review of the draft HRA Agency Plan on Tuesday, May 16, 2000 at 6:00 p.m., at Parkview Villa. MOTION: by Marlaine Szurek, seconded by Gary Peterson, to set a Public Hearing for the review of the draft lIRA Agency Plan on Tuesday, May 16, 2000 at 6:00 p.m., at Parkview Villa. All ayes. MOTION CARRIED. The next HRA meeting is scheduled for 6:30 p.m., Tuesday, May 16, 2000 in Community Room B at Parkview Villa. ADJOURNIVIENT MOTION by Don Jolly, seconded by Gary Peterson, to adjourn the meeting at 6:39 p.m. All ayes. MOTION CARRIED. Cheryl Recording Secretary H:Ll-lRA-2000hntgnotes3-21-2000.wpd COLUMBIA HEIGHTS HOUSING AND REDEVELOPMENT AUTHORITY (HRA) Meeting of: May 16, 2000 AGENDA SECTION: ORIGINATING ,q~/~ EXECUTIVE NO: DEPARTMENT: I-IRA[4~ "'DIRECTOR APPROVAL ITEM: Conducting Public Hearing for HUD BY: Randy Schumacher BY: Agency Plan and Approval of Resolution 2000-07 DATE: May 12, 2000 BACKGROUND: The Quality Housing and Work Responsibility Act of 1998 requires all Housing Authorities to prepare a one year and five year Agency Plan. Staff has completed the draft copy of the Columbia Heights Agency Plan for the public to review. A summary of the Plans contents and a full copy of the draft plan with attachments and supporting documents are available for review by the public at the central administrative office of the Columbia Heights HRA. HUD requires a variety of components and documents to be incorporated into the plan, they include a mission statement, goals and objectives of the agency, an executive summary, statements of needs and resources, and numerous policy statements. The HUD required forty five day review period to allow for public input has now been satisfied. At the Public Hearing on May 16, 2000, the HRA Board will make final modifications to the plan and authorize staff to submit the final document to HUD. The Parkview Villa resident advisory board as well as Anoka County have reviewed the Plan for content. As of this writing, no plan changes have come forward from the public. The entire document has been generated by electronic transmission and downloaded through the HUD web page REAC System. This will allow the HRA easy access to the Plan and simplify the process in its annual update. The primary emphasis of these plans are to identify quantifiable measures of success in reaching their objectives over the course of the plan. RECOMMENDATION: The staff is recommending that the HRA Board close the Public Hearing, make amendments to the plans if needed, and adopt HRA Resolution 2000-07, that being Resolution of the Columbia Heights Housing and Redevelopment Authority confirming approval of the Public Housing Agency Certifications of Compliance, with the PHA Plans and related regulations. RECOMMENDED MOTION: Move to close the Public Hearing for the review of the draft Housing and Redevelopment Authority Annual and 5-Year Agency Plan. RECOMMENDED MOTION: Move to waive the reading of Resolution 2000-07, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt Resolution 2000-07 of the Columbia Heights Housing and Redevelopment Authority (HRA) confirming approval of the Public Housing Agency certifications of compliance with the PHA plans and related regulations. ACTION: H: \consent\HRA AgencyPlan, Res2000- 07 HRA RESOLUTION 2000-07 RESOLUTION OF THE COLUMBIA HEIGHTS HOUSING & REDEVELOPMENT AUTHORITY (HRA) CONFIRMING APPROVAL OF THE PUBLIC HOUSING AGENCY CERTIFICATIONS OF COMPLIANCE, WITH THE PHA PLANS AND RELATED REGULATIONS. WHEREAS, The Department of the Housing and Urban Development has requested that Public Housing Agencies submit a Certification in regard to Public Housing Agency Compliance with the PHA Plans and Related Regulations; and WHEREAS, such Certification also requires the formal approval of the Board of Commissioners; NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Housing & Redevelopment Authority that the attached (Appendix "A") Public Housing Agency Certifications of Compliance with the PHA Plans and Related Regulations is hereby approved. MOTION BY: 2000. SECONDED BY: AYES: NAYS: Attest by: Cheryl Bakken, Acting Secretary ColUa Heights HRA H;\Resolutionsk2000-07.wpd U.S. Department of Housing and Urban Developmant O~ce of Public and Ind/~n Hou~in~ APPENDIX "A" PHA Certifications of Compliance with the PHA Plans and Related Regulations Board Resolution to Accompany the PHA Plan Aclir~ on behalf of the Board ofCon.,~sion~rs ofth~ Public Housing Agency (PI-IA) listed below, as its Chairman or other authorized PHA ~ if there is no Board of Commi.~oner% I ~,rove the submission of thc 5-year Plan and Annual Plan for PI-IA fisca~ year 1/1 / 2000. hereinaRa' referred to as the Plan of which this document is a part and make the following certifications and agr~mcnts with th~ Department of Housing Development (HUD) ennnection with rite submmion of the Plan and implemmtation thereof.' 1. The Plan is consistent with the applicable comprehensive housing affordability strategy (or any plan incorporating such strategy) for the jurisdiction in which the PI-IA is located. 2. The Plan contains a c~rtification by the appropriate State or local officials that the Plan is consistent with the appli~le Consolidated P!an, whii:h includes a certification that requires the preparation of an Analysis oflmpedimant~ to Fair Housing Choice, for the PHA's jurisdiction and a description of the mnnner in which the PHA Plan is consistent with the applicable Consolidated Plan. The PI-lA has estnblished a Resident Advisory Board or Boris, the membership of which r~r~ent$ the residents assisted by the PHA, consulted with this Board or Boards in d~veloping the Plan, and considered the r~ommendations of the Board or Boards (24 CFR 903.13). The PI-IA has included in the Plan submission a copy of the recommendations made by the Resident Advisory Board or Boards and a description ofth¢ manner in which the Plan address~ these r~commendationz. 4. The PHA made the proposed Plan and all information relevant to the public hearing available for public inspection at least 4~ days before the hearing, published a notic~ that a hearing would be held and conducted a hearing to discuss the Plan and invited public comment. 5. The PHA will carry out the Plan in confotmky with Title VI ofthe Civil Rights Act of 1 ~, the Fair Itot~ing Act, section 504 of the Rehabihtatlon A~t of 1973, and title II of the Americans with Disabilities Act of 1990. 6. The PHA will affumatively furth~ fair housing by ~x~unining their programs or proposed programs, identii~ any impediments to fair housin~ choice within those programs, address those impediments in a reasonable fashion in view of the resources available and work with Deal jurisdictions to implement any of thejurisdiction'$ iniliaiives to affirmatively further fair housing that require the PHA's involvemant and maintain records reflecting these analyses and actions. 7. For PI-IA Plan that includes a policy for site based waiting lists: · The PHA regularly submits required data to HUD's M'rcs in an accurate, complete: and timely manner (as specified in PIH Notice 992); * The system of site-based waiting lists provides for full disclosure to each applicant in the selection of the development in which to reside, including basic information about available sites; and an estimate of the period of time the applicant would likely ha,~ to wait to b~ admined to uniis of different sizes and types at each site; · Adoption of site-based waith!g list w~uld not violate any court order or settlement agreement or be inconsistent with a pending complaint brought by HUD; · The PHA shall t'~ke mazonsble measures to assure that such waiting list is consistent with affin~atively furthering fair housing; · The PHA provid~ for r~view of its sit~-based waithlg list policy to determine if it is consigtmt wi~ civil rights laws and certifications, as specified in 24 ~ part 903.7(cXI). PHA Certifications of Compliance with the PHA Plans and Related Regulations Page I of 3 U.S. Department of Housing and U~an D~v¢lopment Offi~ of Public and Indian Housha$ 8. The PHA will comply with the prohibitions against discrimination on the basis of age pursuant to the Age Discrimination Act of 1975. 9. The PHA will comply with the Architectural Barriers Act of 1 ~68 and 24 CFR Part 41, Policies and Procedures for the Enforcement of S~andards and Requirements for Accessibility by the Physically Handicapped. t0. The PHA will comply with the require-merits of section 3 of the Housing and Urban Development Act of 1968, Employment Opporttmities for Low. or Very-Low Income Persons, and with its implementing regulation at 24 CFR Part 135. I 1. The PHA has submitted with the Plan a certification with regard to a drug f~e workplace r~clu~red by 24 CFR, P~ 24, Subpaft F. lobbying r,quir~ by 24 CFR Part BT, togetl~r with disclosure forms ifr~luired by this Part, md with restrictions on payments to influence Fedt~J Transactions, in ~¢ordanco with the Byrd Am~a,.dmcnt and impl~raming r~sulations at 49 CFR Part 24. 13. ForPHA Planthatinclud~aPHDEPPlan a~ specified in 24 CFR 761.21: The PHDEP Plan is comistent with and conforms to the ~Plan Requi~ r~uentS" and "Or'ant~ Performance Requirements" as ~cified in 24 CFR 761.21 and 761.23 r~'~iv~ly and the PHA will nmintain and h~ve available for revi~v/inSl~tion (at all times), r~cords or documentation of the following: · Bas, line law enforcement services for public housing dtatelopments assist~i under the PI-IDEP · Conso~dum agr~',~nent/$ between the PHAs patticip~in8 in the consortium and a copy of the p~yment agr~ment b~tw~n the consortium and HUD (applicable only to PHAs participating in a consortium as specific! under 24 CFR'/61.1~); · Paltuership a~'~-ments (indicating $penific lc¥~tgeli support) with a~enci~/orggnizations providing funding, sec'vices or other in-kind r~ou~c~ for PHDEP-fund~d activities; · Coordination with other law ~aforc~at~t efforts; · Written agr~.~moat~s) with local law cnl'orc~aent agreeing (r~ceiving any PHDEP funds); and · All crimc statistics and ~ relevant data (including Part I a~d specified Part II crimes) that establish need for the public honsin8 sites ~ssis~ed under the PHDEP l~t. The PHA will comply with acquisition and reJocation requirements of the Uniform Relocation Asststa~e and ~ Property Acquisition Policies Act of 1970 and implementing ~eBulations at 49 CFR Part 24 as applicable. 15. The PHA will take appropriate affirmative action to award contracts to minority and women's business enterprises under 24 CFR $. 10f(a). 16. The PHA will provide HUD or the responsible entity any documentation that the Department needs to can7 out its review under the National Environmental Policy Act and other related authorities in accordanm with 24 CFR Part 58. l?. With respect to public housing the PHA will comply with Davis-Bacon or HUD determined wage rate teqgiremeats umier secticm 12 ofthe United States Housing Act of 1937 and the Contract Work Hours az~d Safety Standards Act. 18. The PI-IA will keep records bt accordanr, e with :24 CFR 85.20 and facilitate an effective aucLit to dete~aine compliance with program requirements. i9. The PHA will comply with the Lead-Based Paint Poisoning Prevention Act and 24 CFR Pan 35. 20. The PHA will ~omply with ~ policies, guidelines, and requirements of OMB Circular Ho. A-87 (Cost Principles for State., Local and Indian Tribal Governments) ~nd 24 CFR Part 85 (Administrative Requbeme~s for Grants and Cooperative Agreements to State, Local and Federally Recognized [ndia~ Tribal Governments.). 21. The P[-~ will undertake only activities and pro~quas covered by the Plan in a manner consistent with its Plan and will utilize covered grant funds only for activities that are approvable trader the regulations an~t included in its Plan. PI-LA Certifications of Compliance with the PHA Plans a~d Related Regulations 12/99 Page 2 of 3 U.S. Department of Housing and Urban D~velopment Office of Public and Indian Housing 22. All attachments to the Plan have been and will continue to be available a: ali times and all locations that the PI-IA Plan is available for public inspection. All required supportmff documents have been made available for public inspection along with the Plan and attachments at the primary business office of the PHA and at all other times and locations identilied by the PHA in its PHA Plan and will continue to be made ~vallable at lea~t at thc primary business office of the PHA. Columbia Heights Housing & Redeve]opment Authori ty MN- 105 PHA Name PHA Number Signed/Dated by PHA Board Chair or other authorized PHA official PHA Certifications of Compliance with the PI-IA Plans and Relatc~d Regulations 12799 Pag~ 3 of 3 CITY OF COLUMBIA HEIGHTS ,~"~90 40TH AVENUE N.E., COLUMBIA HEIGHTS~ MN $5421-3878 (612) 782-2800 TDD 782-2806 PLEASE NOTE= CITY HALL PHONE NUMBERS HAVE CHANGED NEW NUMBERS ARE: MAIN NUMBERS(763)?06-3600; TOD (763)706-~691 HOUSING AND REDEVELOPMENT AUTHORITY NOTICE OF PUBLIC HEARING; PHA AGENCY PLAN; DRAFT AVAILABLE FOR REVIEW The Columbia Heights Housing and Redevelopment Authority (HRA), serving as the Public Housing Authority (PHA) has drafted an Agency Plan, as required by a recent federal housing law. ~.The HRA's Board of Commissioners will hold a Public Hearing on the draft Agency Plan on: TUESDAY, MAY 16, 2000 at 6:00 PM 965 40th Avenue NE. Columbia Heights, Minnesota 55421 A summary of the plan's contents and a full copy of the draft plan with attachments and support- ing documents are available for review by the public at the Central Administrative Office of the Columbia Heights HRA~.590-40th Avenue NE., Columbia Heights, Minnesota. The Agency Plan includes both a five-year plan and an annual plan. Comments on the draft Agency Plan may be submitted any time before the public hearing to: Columbia Heights Public Housing Agency 590-40th Avenue NE. Columbia Heights, Minnesota 55421 For more information or to receive a copy of the Agency Plan summary by mail, please contact Randy Schumacher at 763-706-3675. G:\Shared\Randy\Public Hearing-HRA.wpd THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABtLITY IN EMPLOYMENT OR THE PROVISION OP' SERVICES EQUAL OPPORTUNITY EMPLOYER U.S. Department of Housing and Urban Development Office of Public and Indian Housing City of Columbia Heights, Minnesota Housing and Redevelopment Authority PHA Plan Annual Plan for Fiscal Year 2000 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 PHA Plan Agency Identification PHA NAME: Columbia Heights Housing and Redevelopment Authority PHA NUMBER: MN 105 PHA FISCAL YEAR BEGINNING: (mm/yyyy) 01/2000 PUBLIC ACCESS TO INFORMATION Information regarding any activities outlined in this plan can be obtained by contacting: (select all that apply) [] Main administrative office ofthe PHA Display Locations For PHA Plans and Supporting Documents The PHA Plans (including attachments) are available for public inspection at: (select all that apply) [] Main administrative office of the PHA [] Public library PHA Plan Supporting Documents are available for inspection at: (select all that apply) [] Main business office of the PHA HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Annual PHA Plan PHA Fiscal Year 2000 [24 CFR Part 903.7] Annual Plan Type: Select which type of Annual Plan the PHA will submit. Streamlined Plan: [] Small Agency (<250 Public Housing Units) Executive Summary of the Annual PHA Plan [24 CFR Part 903.7 9 (r)] Provide a brief overview of the information'in the Annual Planl inClu~g highlights of majOr initiatives and discretionary policies the PHA has included in the Annual P1an, This first Agency Plan for the Housing and Redevelopment Authority of Columbia Heights describes the programs, policies, and practices which will be implemented in its Fiscal Year beginning January 1, 2000. In general the Housing and Redevelopment Authority will continue the same course of action which has been successful over several years in meeting the needs of the residents and the community, within the limits of available resources. The Housing and Redevelopment Authority will continue to focus on its mission and goals, stressing sound property management and maintenance. In response to the results of the Public Housing Assessment System (PHAS) Resident Service and Satisfaction Survey, the Housing and Redevelopment Authority (HRA) of Columbia Heights has prepared a follow-up plan for safety and services. This plan is identified in Attachment 5 of the Annual PHA Plan. FY 2000 Annual Plan Page 1 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Annual Plan Table of Contents [24 CFR Part 903.7 9 (r)] Provide a table of contents for the Annual Plan, including attachments, and a list of supporting documents available for public inspection. Table of Contents Annual Plan Executive Summary i. Table of Contents Section 1. Housing Needs Section 2. Financial Resources Section 3. Policies on Eligibility, Selection and Admissions Section 4. Rent Determination Policies Section 5. Operations and Management Policies (N/A) Section 6. Grievance Procedures Section 7. Capital Improvement Needs Section 8. Demolition and Disposition Section 9. Designation of Housing Section 10. Conversions of Public Housing Section 11. Homeownership Section 12. Community Service Programs (N/A) Section 13. Crime and Safety (N/A) Pets (N/A) Section 14. Section 15. Section 16. Section 17. Section 18. Attachments Civil Rights Certifications (included with PHA Plan Certifications) Audit Asset Management (N/A) Other Information Indicate which attachments are provided by selecting all that apply. Provide the attachment's name (A, B, etc.) in the space to the left of the name of the attachment. Note: If the attachment is provided as a SEPARATE file submission from the PI-IA Plans file, provide the file name in parentheses in the space to the right of the rifle. Required Attachments: [] Admission Policy for Deconcentration [] FY 2000 Capital Fund Program Annual Statement Page # 1 2 6 9 10 15 16 17 18 18 18 19 20 20 FY 2000 Annual Plan Page 2 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Supporting Documents Available for Review Indicate which documents are available for public review by placing a mark in the "Applicable & On Display" column in the appropriate rows. All listed documents must be on display if applicable to the program activities conducted by the PHA. List of Supporting Documents Available for Review Applicable Supporting Document Applicable Plan & Component On Display N/A PI-IA Plan Certifications of Compliance with the PI-IA Plans 5 Year and Annual Plans and Related Regulations X State/Local Government Certification of Consistency with 5 Year and Annual Plans the Consolidated Plan X Fair Housing Documentation: 5 Year and Annual Plans Records reflecting that the PI-IA has examined its programs or proposed programs, identified any impediments to fair housing choice in those programs, addressed or is addressing those impediments in a reasonable fashion in view of the resources available, and worked or is working with local jurisdictions to implement any of the jurisdictions' initiatives to affmaaatively further fair housing that require the PHA's involvement. N/A Consolidated Plan for the jurisdiction/s in which the PHA is Annual Plan: located (which includes the Analysis of Impediments to Fair Housing Needs Housing Choice (AI))) and any additional backup data to support statement of housing needs in the jurisdiction X Most recent board-approved operating budget for the public Annual Plan: housing program Financial Resources; X Public Housing Admissions and (Continued) Occupancy Annual Plan: Eligibility, Policy (A&O), which includes the Tenant Selection and Selection, and Admissions Assignment Plan [TSAP] Policies X Section 8 Administrative Plan Annual Plan: Eligibility, Selection, and Admissions Policies X Public Housing Deconcentration and Income Mixing Annual Plan: Eligibility, Documentation: Selection, and Admissions PHA board certifications of compliance with Policies deconcentration requirements (section 16(a) of the US Housing Act of 1937, as implemented in the 2/I 8/99 Quality Housing and Work Responsibility Act Initial Guidance; Notice and any further HUD guidance) and 18. Documentation of the required deconcentrafion and income mixing analysis X Public housing rent determination policies, including the Annual Plan: Rent methodology for setting public housing fiat rents Determination X check here if included in the public housing A & O Policy FY 2000 Annual Plan Page 3 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Applicable Supporting Document Applicable Plan & Component On Display N/A Schedule of flat rents offered at each public housing Annual Plan: Rent development Determination check here if included in the public housing A & O Policy X Section 8 rent determination (payment standard) policies Annual Plan: Rent X check here if included in Section 8 Determination Administrative Plan X Public housing management and maintenance policy Annual Plan: Operations documents, including policies for the prevention or and Maintenance eradication of pest infestation (including cockroach infestation) X Public housing grievance procedures Annual Plan: Grievance X check here if included in the public housing Procedures A & O Policy X Section 8 informal review and hearing procedures Annual Plan: Grievance X check here if included in Section 8 Procedures Administrative Plan N/A The HUD-approved Capital Fund/Comprehensive Grant Annual Plan: Capital Needs Program Annual Statement (HUD 52837) for the active grant year X Most recent CIAP Budget/Progress Report (HUD 52825) for Annual Plan: Capital Needs any aCtive CIAP grant N/A Most recent, approved 5 Year Action Plan for the Capital Annual Plan: Capital Needs Fund/Comprehensive Grant Program, if not included as an attachment (provided at PHA option) N/A Approved HOPE VI applications or, if more recent, Annual Plan: Capital Needs approved or submitted HOPE VI Revitalization Plans or any other approved proposal for development of public housing N/A Approved or submitted applications for demolition and/or Annual Plan: Demolition disposition of public housing and Disposition N/A Approved or submitted applications for designation of Annual Plan: Designation public housing (Designated Housing Plans) of Public Housing N/A Approved or submitted assessments of reasonable Annual Plan: Conversion revitalization of public housing and approved or submitted of Public Housing conversion plans prepared pursuant to section 202 of the 1996 HUD Appropriations Act N/A Approved or submitted public housing homeownership Annual Plan: programs/plans Homeownership N/A Policies governing any Section 8 Homeownership program Annual Plan: check here if included in the Section 8 Homeownership Administrative Plan N/A Any cooperative agreement between the PHA and the TANF Annual Plan: Community agency , Service & Self-Sufficiency X FSS Action Plan]s for public housing and/or Section 8 Annual Plan: Community Service & Self-Sufficiency FY 2000 Annual Plan Page 4 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Applicable Supporting Document Applicable Plan & Component On Display N/A Most recent self-sufficiency (ED/SS, TOP or ROSS or other Annual Plan: Community resident services ~rant) ~rant prosram reports Service & Self-Sufficiency N/A The most recent Public Housing Drag Elimination Program Annual Plan: Safety and (PHEDEP) semi-annual performance report for any open Crime Prevention grant and most recently submitted PHDEP application (PHDEP Plan) X The most recent fiscal year audit of the PHA conducted Annual Plan: Annual Audit under section 5(h)(2) of the U.S. Housing Act of 1937 (42 U. S.C. 1437c(h)), the results of that audit and the PHA's response to any findings N/A Troubled PHAs: MOA/Recovery Plan Troubled PHAs N/A Other supporting documents (optional) (specify as needed) (list individuallyi use as many lines as necessary) FY 2000 Annual Plan Page 5 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 1. Statement of Housine Needs [24 CFR Part 903.7 9 (a)] A. Housing Needs of Families in the Jurisdiction/s Served by the PHA Based upon the information contained in the Consolidated Plan/s applicable to the jurisdiction, and/or other data available to the PI-IA, provide a statement of the housing needs in the jurisdiction by completing the following table. In the "Overall" Needs column, provide the estimated number of renter families that have housing needs. For the remaining characteristics, rate the impact of that factor on the housing needs for each family type, from 1 to 5, with 1 being "no impact" and 5 being "severe impact." Use N/A to indicate that no information is available upon which the PI-IA can make this assessment. Housing Needs of Families in the Jurisdiction ,.b~' Family T,,~pe Family Type Over~U Afford- Supply Quality Access- 2.Size Location ability ibility Income <= 30% 498 5 5 3 3 4 3 of AMI Income >30% but 384 5 5 3 3 4 3 <=50% of AMI Income >50% but 198 4 5 3 3 4 3 <80% of AMI Elderly 362 3 4 2 3 2 3 Families with N/A 4 4 3 4 3 3 Disabilities Race/Ethnicity - 1016 5 5 3 3 4 3 White Race/Ethnicity - 0 1 1 1 1 1 1 Non-White What sources of information did the PHA use to conduct this analysis? (Check all that apply; all materials must be made available for public inspection.) [] U.S. Census data: the Comprehensive Housing Affordability Strategy ("CHAS") dataset B. Housing Needs of Families on the Public Housing and Section 8 Tenant-Based Waiting Lists State the housing needs of the families on the PHA's waiting list& Complete one table for each type of PHA-wide waiting list administered by the PItA. PHAs may provide separate tables for site-based or sub-jurisdictional public housing waiting lists at their option. FY 2000 Annual Plan Page 6 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Housing Needs of Families on the Waiting List Waiting list type: (select one) [] Public Housing # of families % of total families Annual Turnover Waiting list total 60 18 Extremely low income <=30% AMI Very low income (>30% but <=50% AM0 Low income (>50% but <80% AMI) Families with children Elderly families 54 90% Families with 6 10% Disabilities Race/ethnicity Race/ethnicit7 Race/ethnicit¥ Race/ethnicit7 Characteristics by Bedroom Size (Public Housing On~y) 1BR 60 100% 18 2 BR 3 BR 4 BR 5 BR 5+ BR Is the waiting list closed (select one)? No FY 2000 Annual Plan Page 7 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 C. Strategy for Addressing Needs Provide a brief description of the PHA's strategy for addressing the housing needs of families in the jurisdiction and on the waiting list IN TIlE UPCOMING YEAR, and the Agency's reasonS for choosing this strategy. (1) Strategies Need: Shortage of affordable housing for all eligible populations Strategy 1. Maximize the number of affordable units available to the PHA within its current resources by: Select all that apply [] Employ effective maintenance and management policies to minimize the number of public housing units off-line [] Reduce turnover time for'vacated public housing units [] Reduce time to renovate public housing units [] Participate in the consolidated Plan development process to ensure coordination with broader community strategies Strategy 2: Increase the number of affordable housing units by: Select all that apply [] Leverage affordable housing resources in the community through the creation of mixed - finance housing [] Pursue housing resources other than public housing or Section 8 tenant-based assistance. Need: Specific Family Types: Families at or below 30% of median Strategy 1: Target available assistance to families at or below 30 % of AMI Select all that apply [] Exceed HUD federal targeting requirements for families at or below 30% of AMI in public housing Need: Specific Family Types: Families with Disabilities Strategy 1: Target available assistance to Families with Disabilities: Select all that apply [] Carry out the modifications needed in public housing based on the Section 504 Needs Assessment for Public Housing FY 2000 Annual Plan Page 8 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Other Housing Needs & Strategies: (list needs and strategies below) (2) Reasons for Selecting Strategies Of the factors listed below, select all that influenced the PHA's selection of the strategies it will pursue: Funding constraints Staffing constraints Limited availability of sites for assisted housing Evidence of housing needs as demonstrated in the Consolidated Plan and other information available to the PHA Influence of the housing market on PHA programs Community priorities regarding housing assistance Results of consultation with local or state government Results of consultation with residents and the Resident Advisory Board Results of consultation with advocacy groups Statement of Financial Resources [24 CFR Part 903.7 9 (b)] List the financial resources that are anticipated to be available to the PHA for the support of Federal public housing and tenant-based Section 8 assistance programs administered by the PI-IA during the Plan year. Note: the table assmes that Federal public housing or tenant based Section 8 assistance grant funds are expended on eligible purposes; therefore, uses of these funds need not be stated. For other funds, indicate the use for those funds as one of the following categories: public housing operations, public housing capital improvements, public housing safety/security, public housing supportive services, Section 8 tenant-based assistance, Section 8 supportive services or other. Financial Resources: Planned Sources and Uses Sources Planned $ Planned Uses 1. Federal Grants (FY 2000 grants) a) Public Housing Operating; Fund $318,070 b) Public Housing Capital Fund $65,000 c) HOPE VI Revitalization d) HOPE VI Demolition e) Annual Contributions for Section $322,960 8 Tenant-Based Assistance f) Public Housing Drag Elimination Program (including any Technical Assistance funds) g) Resident Opportunity and Self- Sufficiency Grants FY 2000 Annual Plan Page 9 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Sources Planned $ Planned Uses h) Community Development Block Grant i) HOME Other Federal Grants (list below) 2. Prior Year Federal Grants (unobligated funds only) (list below) 3. Public Housing Dwelling Rental $274,716 Income 4. Other income (list below) 4. Non-federal sources (list below) Total resources $980,746 3. PHA Policies Governing Eligibility, Selection, and Admissions [24 CFR Part 903.7 9 (c)] A. Public Housing Exemptions: PHAs that do not admin/ster public housing are not required to complete subcomponent 3A. (1) Eligibility_ ao When does the PHA verify eligibility for admission to public housing? (select all that apply) 181 Other: (describe) When offered trait. Which non-income (screening) factors does the PHA use to establish eligibility for admission to public housing (select all that apply)? [] Criminal or Drag-related activity FY 2000 Annual Plan Page 10 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 [] Rental history c. Yes: d. No: e. No: Does the PHA request criminal records from local law enforcement agencies for screening purposes? Does the PHA request criminal records from State law enfomement agencies for screening purposes? Does the PHA access FBI criminal records from the FBI for screening purposes? (either directly or through an NCIC-authorized source) (2)Waiting List Organization a. Which methods does the PHA plan to use to organize its public housing waiting list (select all that apply) ~ [] Community-wide list b. Where may interested persons apply for admission to public housing? [] PHA development site management office (3) Assienment a. How many vacant unit choices are applicants ordinarily giVen before they fall to the bottom of or are removed fi'om the waiting list? (select one) [] Three or More Yes: Is this policy consistent across all waiting list types? bo (4) Admissions Preferences ao Income targeting: N_9_o: Does the PHA plan to exceed the federal targeting requirements by targeting more than 40% of all new admissions to public housing to families at or below 30% of median area income? bo Transfer policies: In what circumstances will transfers take precedence over new admissions? (list below) [] Resident choice: (state circumstances below) Preferences [] Yes: Has the PHA established preferences for admission to public housing (other than date and time of application)? (If "no" is selected, skip to FY 2000 Annual Plan Page 11 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 subsection (5) Occupancy) Which of the following admission preferences does the PHA plan to employ in the coming year? (select all that apply from either former Federal preferences or other preferences) Former Federal preferences: [] Substandard housing [] High rent burden (rent is > 50 percent of income) Other preferences: (select below) [] Working families and those unable to work because of age or disability [] Residents who live and/or work in the jurisdiction If the PI-LA will employ admissions preferences, please prioritize by placing a "1" in the space that represents your first priority, a "2" in the box representing your second priority, and so on. If you give equal weight to one or more of these choices (either through an absolute hierarchy or through a point system), place the same number next to each. That means you can use "1" more than once, "2" more than once, etc. 3 Date and Time Former Federal preferences: 4 Substandard housing 4 High rent burden Other preferences (select all that apply) 1 Working families and those unable to work because of age or disability 2 Residents who live and/or work in the jurisdiction o Relationship of preferences to income targeting requirements: [] Not applicable: the pool of applicant families ensures that the PHA will meet income targeting requirements (5) Occupancy ao What reference materials can applicants and residents use to obtain information about the rules of occupancy of public housing (select all that apply) 181 The PHA-resident lease [] The PHA's Admissions and (Continued) Occupancy policy [] PHA briefing seminars or written materials FY 2000 Annual Plan Page 12 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 bo How often must residents notify the PHA of changes in family composition? (select all that apply) [] Any time family composition changes (6) Deconcentration and Income Mixin~ a. Nc): bo Co do Did the PHA's analysis of its family (general occupancy) developments to determine concentrations of poverty indicate the need for measures to promote deconcentration of poverty or income mixing? No: Did the PHA adopt any changes to its admissions policies based on the results of the required analysis of the need to promote deconcentration of poverty or to assure income mixing? No: Did the PHA adopt any changes to other policies based on the results of the required analysis of the need for deconcentration of poverty and income mixing? Based on the results of the required analysis, in which developments will the PI-IA make special efforts to attract or retain higher-income families? (select all that apply) [] Not applicable: results of analysis did not indicate a need for such efforts Based on the results of the required analysis, in which developments will the PHA make special efforts to assure access for lower-income families? (select all that apply) [] Not applicable: results of analysis did not indicate a need for such efforts B. Section 8 Exemptions: PHAs that do not administer section 8 are not required to complete sub-component 3B, Unless otherwise specified, all questions in this section apply only to the tenant-based section 8 assistance program (vouchers, and until completely merged into the VOucher program, certificates). (1) Eligibility_ a. No: Does the PHA request criminal records from local law enforcement agencies for screening purposes? b. No: Does the PHA request criminal records fi-om State law enforcement agencies for screening purposes? c. No: Does the PHA access FBI criminal records from the FBI for screening purposes? FY 2000 Annual Plan Page 13 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 (either directly or through an NCIC-authorized source) (2) Waiting List Organization a. With which of the following program waiting lists is the section 8 tenant-based assistance waiting list merged? (select all that apply) [] None bo Where may interested persons apply for admission to section 8 tenant-based assistance? (select all that apply) [] PHA main administrative office (3) Search Time .. a. Yes: Does the PHA give extensions on standard 60-day period to search for a unit? If yes, state circumstances below: Extensions are granted if tenant is unable to find alternative housing. (4) Admissions Preferences ao Income targeting No: Does the PHA plan to exceed the federal targeting requirements by targeting more than 75% of all new admissions to the section 8 program to families at or below 30% of median area income? bo Preferences No: Has the PHA established preferences for admission to section 8 tenant-based assistance? (other than date and time of application) (if no, skip to subcomponent (5) Special purpose section 8 assistance programs) (5) a. bo Special Purpose Section 8 Assistance Programs In which documents or other reference materials are the policies governing eligibility, selection, and admissions to any special-purpose section 8 program administered by the PHA contained? (select all that apply) [] The Section 8 Administrative Plan [] Briefing sessions and written materials How does the PHA announce the availability of any special-purpose section 8 programs to the public? FY 2000 Annual Plan Page 14 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 [] Through published notices 4. PHA Rent Determination Policies [24 CFR Part 903.7 9 (d)] A. Public Housing Exemptions: PHAs that do not administer public housing are not required to cOmplete sub,comPonent 4A. (1) Income Based Rent Policies Describe the PHA's income based rent setting policy/ies for public housing using, including discretionary (that is, not required by statute or regulation) income disregards and exclusions, in the appropriate spaces below. a. Use of discretionary policies: (select one) The PI-IA will not employ any discretionary rent-setting policies for income based rent in public housing. Income-based rents are set at the higher of 30% of adjusted monthly income, 10% of unadjusted monthly income, the welfare rent, or minimum rent (less HUD mandatory deductions and exclusions). (If selected, skip to sub- component (2)) (2) 1. Flat Rents In setting the market-based flat rents, what sources of information did the PHA use to establish comparability? (select all that apply.) [] Income-based rents are set at the higher of 30% of adjusted monthly income, 10% of unadjusted monthly income, the welfare rent, or minimum rent. B. Section 8 Tenant-Based Assistance Exemptions: PHAs that do not administer Section 8 tenant-based assistance are not required to complete sub-component 4B. Unless otherwise specified, all questions in this section apply only to the tenant- based section 8 assistance program (vouchers, and until COmpletely merged into the voucher program, certificates). (1) Payment Standards Describe the voucher payment standards and policies. a. What is the PHA's payment standard? (select the category that best describes your standard) [] At or above 90% but belowl00% of FMR b. If the payment standard is lower than FMR, why has the PHA selected this standard? FY 2000 Annual Plan Page 15 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Co do (select all that apply) [] FMRs are adequate to ensure success among assisted families in the PHA's segment of the FMR area How often are payment standards reevaluated for adequacy? (select one) [] Annually What factors will the PHA consider in its assessment of the adequacy of its payment standard? (select all that apply) [] Success rates of assisted families (2) Minimum Rent a. What amount best reflects the PHA's minimum rent? (select one) [] $1-$25 bo No: Has the PHA adopted any discretionary minimum rent hardship exemption policies? (if yes, list below) 6. PHA Grievance Procedures [24 CFR Part 903.7 9 (f)] Exemptions from component 6: High performing PHAs are not required to complete component 6. Section 8-Only PHAs are exempt from sub,component 6A, Ao Public Housing Yes: Has the PHA established any written grievance procedures in addition to federal requirements found at 24 CFR Part 966, Subpart B, for residents of public housing? If yes, list additions to federal requirements.below: See Attachment 3. Which PI-IA office should residents or applicants to public housing contact to initiate the PHA grievance process? (select all that apply) [] PHA development management offices B. Section 8 Tenant-Based Assistance 1. Yes: Has the PHA established informal review procedures for applicants to the Section FY 2000 Annual Plan Page 16 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 8 tenant-based assistance program and informal heating procedures for families assisted by the Section 8 tenant-based assistance program in addition to federal requirements found at 24 CFR 982? If yes, list additions to federal requirements below: See Attachment 4. Which PHA office should applicants or assisted families contact to initiate the informal review and informal heating processes? (select all that apply) [] PHA main administrative office 7. Capital Improvement Needs [24 CFR Part 903.7 9 (g)] Exemptions from Component 7: Section 8 only PHAs are not required to complete this component and may skip to Component 8. A. Capital Fund Activities Exemptions from sub-component 7A: PHAs that will not participate in the Capital Fund Program may skip to component 7B. Ail other PHAs must complete 7A as instructed. (1) Capital Fund Program Annual Statement Using parts I, II, and III of the Annual Statement for the Capital Fund Program (CFP), identify capital activities the PHA is proposing for the upcoming year to ensure long-term physical and social viability of its public housing developments. This statement can be completed by using the CFP Annual Statement tables provided in the table library at the end of the PHA Plan template OR, at the PHA's option, by completing and attaching a properly updated HUD-52837. Select one: [] The Capital Fund Program Annual Statement is provided as an attachment to the PHA Plan at Attachment 1 B. HOPE VI and Public Housing Development and Replacement Activities (Non-Capital Fund) Applicability of sub-component 7B: All PHAs administering public housing. Identify any approved HOPE VI and/or public housing development or replacement activities nOt described in the Capital FUnd Program Annual Statement. a) Has the PI-IA received a HOPE VI revitalization grant? (if no, skip to question c; if yes, provide responses to question b for each grant, copying and completing as many times as necessary) No: c) Does the PHA plan to apply for a HOPE VI Revitalization grant in the Plan year? If yes, list development name/s below: FY 2000 Annual Plan Page 17 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 No: d) Will the PHA be engaging in any mixed-finance development activities for public housing in the Plan year? If yes, list developments or activities below: e) Will the PHA be conducting any other public housing development or replacement activities not discussed in the Capital Fund Program Annual Statement? If yes, list developments or activities below: 8. Demolition and Disposition [24 CFR Part 903.7 9 (h)] Applicability of component 8: Section 8 only PHAs are not required to complete this section. 1. No: Does the PHA plan to conduct any demolition or disposition activities (pursuant to section 18 of the U.S. Housing Act of 1937 (42 U.S.C. 1437p)) in the plan Fiscal Year? (If "No", skip to component 9; if "yes", complete one activity description for each development.) 9. Designation of Public Housing for Occupancy by Elderly Families or Families with Disabilities or Elderly Families and Families with Disabilities [24 CFR Part 903.7 9 (i)] Exemptions from COmponent 9; Section 8 only PHAs are not:reqUired to complete this section. 1. Yes: Has the PHA designated or applied for approval to designate or does the PHA plan to apply to designate any public housing for occupancy only by the elderly families or only by families with disabilities, or by elderly families and families with disabilities or will apply for designation for occupancy by only elderly families or only families with disabilities, or by elderly families and families with disabilities as provided by section 7 of the U.S. Housing Act of 1937 (42 U.S.C. 1437e) in the upcoming fiscal year? (If"No", skip to component 10. If"yes", complete one activity description for each development, unless the PHA is eligible to complete a streamlined submission; PHAs completing streamlined submissions may skip to component 10.) 10. Conversion of Public Housing to Tenant-Based Assistance [24 CFR Part 903.7 9 (.j)] Exemptions from Component 10; Section 8 only PI-lAs are not required to complete this section. A. Assessments of Reasonable Revitalization Pursuant to section 202 of the HUD FY 1996 FY 2000 Annual Plan Page 18 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 HUD No~ Appropriations Act Have any of the PHA's developments or portions of developments been identified by HUD or the PHA as covered under section 202 of the HUD FY 1996 HUD Appropriations Act? (If"No", skip to component 11; if"yes", complete one activity description for each identified development, unless eligible to complete a streamlined submission. PHAs completing streamlined submissions may skip to component 11.) lB. Reserved for Conversions pursuant to Section 22 of the U.S. Housing Act of I 1937 lC. Reserved for Conversions pursuant to Section 33 of the U.S, HOusing Act of I 1937 I 11. Homeownership Programs Administered by the PHA [24 CFR Part 903.7 9 (k)] A. Public Housing Exemptions from Component 1 IA: Section 8 only PHAs are not required to complete I iA. 1. No: Does the PHA administer any homeownership programs administered by the PHA under an approved section 5(h) homeownership program (42 U.S.C. 1437c(h)), or an approved HOPE I program (42 U.S.C. 1437aaa) or has the PHA applied or plan to apply to administer any homeownership programs under section 5(h), the HOPE I program, or section 32 of the U.S. Housing Act of 1937 (42 U.S.C. 1437z-4). (If"No", skip to component 1 lB; if"ycs", complete one activity description for each applicable program/plan, unless eligible to complete a streamlined submission due to small PHA or high performing PHA status. PHAs completing streamlined submissions may skip to component 1 lB.) B. Section 8 Tenant Based Assistance 1. No: Does the PHA plan to administer a Section 8 Homeownership program pursuant to Section 8(y) of the U.S.H.A. of 1937, as implemented by 24 CFR part 982 ? (If "No", skip to component 12; if"yes", describe each program using the table below (copy and complete questions for each program identified), unless the PHA is eligible to complete a streamlined submission due to high performer status. High performing PHAs may skip to component 12.) 14. RESERVED FOR PET POLICY [24 CFR FY 2000 Annual Plan Page 19 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Part 903.7 9 (n)] 15. Civil Rights Certifications [24 CFR Part 903.7 9 (o)] Civil rights certifications are included in the PHA Plan Certifications of Compliance with the PHA Plans and Related Regulations. 16. Fiscal Audit [24 CFR Part 903.7 9 (p)] 1. No: 2. Yes: 3. No: 4. N/A 5. N/A Is the PHA required to have an audit conducted under section 5(h)(2) of the U.S. Housing Act of 1937 (42 U S.C. 1437c(h))? (If no, skip to component 17.) *Please note that the Columbia Heights PHA is not required to be audited, but audits have been performed and are summarized below. Was the most recent fiscal audit submitted to HUD? Were there any findings as the result of that audit? If there were any findings, do any remain unresolved? If yes, how many unresolved findings remain? Have responses to any unresolved findings been submittedto HUD? If not, when are they due (state below)? 18. Other Information [24 CFR Part 903.7 9 (r)] A. Resident Advisory Board Recommendations 1. Yes __ No: Did the PHA receive any comments on the PHA Plan from the Resident Advisory Board/s? If yes, the comments are: (if comments were received, the PHA MUST select one) Attached at Attachment (File name) Provided below: o In what manner did the PHA address those comments? (select all that apply) Considered comments, but determined that no changes to the PHA Plan were necessary. The PHA changed portions of the PHA Plan in response to comments List changes below: Other: (list below) FY 2000 Annual Plan Page 20 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 B. Description of Election process for Residents on the PHA Board 1. N_.rio: Does the PHA meet the exemption criteria provided section 2(b)(2) of the U.S. Housing Act of 19377 (If no, continue to question 2; if yes, skip to sub- component C.) 5. No: Was the resident who serves on the PHA Board elected by the residents? (If yes, continue to question 3; if no, skip to sub-component C.) C. Statement of Consistency with the Consolidated Plan For each applicable Consolidated Plan, make the following statement (copy questions as many times as necessary). 1. Consolidated Plan jurisdiction: Anoka County 2. The PHA has taken the following steps to ensure consistency of this PHA Plan with the Consolidated Plan for the jurisdiction: (select all that apply) The PHA has based its statement of needs of families in the jurisdiction on the needs expressed in the Consolidated Plarffs. The PHA has participated in any consultation process organized and offered by the Consolidated Plan agency in the development of the Consolidated Plan. The PHA has consulted with the Consolidated Plan agency during the development of this PHA Plan. Activities to be undertaken by the PHA in the coming year are consistent with the initiatives contained in the Consolidated Plan. (list below) Other: (list below) The Consolidated Plan of the jurisdiction supports the PHA Plan with the following actions and commitments: (describe below) D. Other Information Required by HUD None Use this section to provide any additional information requested by HUD. FY 2000 Annual Plan Page 21 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Attachments Use this section to provide any additional attachments referenced in the Plans. The following provides a list of attachments to the Housing and Redevelopment Authority of Columbia Heights Annual PHA Plan for Fiscal Year 2000. Attachment 1 Attachment 2 Attachment 3 Attachment 4 Attachment 5 Fiscal Year 2000 Capital Fund Program Annual Statement Admission Policy for Deconcentration Grievance Procedure Section 8 Tenant-based Assistance Program Informal Review and Heating Procedures Resident Service and Satisfaction Survey Follow-up Plan FY 2000 Annual Plan Page 22 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Attachment 1 PHA Plan Table LibrarY Component 7 Capital Fund Program Annual Statement Parts I, II, and II Annual Statement Capital Fund Program (CFP) Part I: Summary Line No. Summary by .Development Account Total Estimated 1 Total Non-CGP Funds 2 1406 Operations 3 1408 Management Improvements 4 1410 Administration 5 1411 Audit 6 1415 Liquidated Damages 7 1430 Fees and Costs 8 1440 Site Acquisition 9 1450 Site Improvement 10 1460 Dwelling Structures $258,378 11 1465.1 Dwelling Equipment-Nonexpendable 12 1470 Nondwelling Structures 13 1475 Nondwelling Equipment 14 1485 Demolition 15 !1490 Replacement Reserve 16 1492 Moving to Work Demonstration 17 1495.1 Relocation Costs 18 1498 Mod Used for Development 19 1502 Contingency 20 Amount of Annual Grant (Sum of lines 2-19) $258,378 21 Amount of line 20 Related to LBP Activities 22 Amount of line 20 Related to Section 504 Compliance 24 Amount of line 20 Related to Energy'Conservation Table Library Attachment 1 Annual Statement Capital Fund Program (CFP) Part II: Supporting Table Development General Description of Major Work Development Total Number/Name Categories Account Estimated HA-Wide Activities Number Cost MN 105 Elevator Modernization 1460 $258,378 Table Library Attachment I Annual Statement Capital Fund Program (CFP) Part III: Implementation Schedule Development All Funds Obligated All Funds Expended Number/Name (Quarter Ending Date) (Quarter Ending Date) HA-Wide Activities MN 105 Table Library U.S. Department of Housing and Urban Development Office of Public and Indian Housing City of Columbia Heights, Minnesota Housing and Redevelopment Authority PHA Plan 5 Year Plan for Fiscal Years 2000 - 2004 PHA NAME: PHA NUMBER: PHA Plan Agency Identification Columbia Heights Housing and Redevelopment Authority MN 105 PHA FISCAL YEAR BEGINNING: (mm/yyyy) 01/2000 PUBLIC ACCESS TO INFORMATION Information regarding any activities outlined in this plan can be obtained by contacting: (select all that apply) ~' [] Main administrative office of the PHA Display Locations For PHA Plans and Supporting Documents The PHA Plans (including attachments) are available for public inspection at: (select all that apply) [] Main administrative office of the PHA [] Public library PHA Plan Supporting Documents are available for inspection at: (select all that apply) [] Main business office of the PHA HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 S-YEAR PLAN PHA FISCAL YEARS 2000 - 2004 [24 CFR Part 903.5] A. MISSION State the PHA's mission for serving the needs of low-income, very low income, and extremely low-income families in the PHA's jurisdiction. (select one of the choices below) [] The mission of the PHA is the same as that of the Department of Housing and Urban Development: To promote adequate and affordable housing, economic opportunity and a suitable living environment free from discrimination. B. GOALS The goals and objectives listed below are derived fi:om HUD's strategic Goals and Objectives and those emphasized in recent legislation. PHAs may select any of these goals and objectives as their own, or identify other goals and/or objectives. Whether selecting the HUD-suggested objectives or their own, PHAS ARE STRONGLY ENCOURAGED TO IDENTIFY QUANTIFIABLE MEASURES OF SUCCESS IN REACHING THEIR OBJECTIVES OVER THE COURSE OF THE 5 YEARS. (Quantifiable measures would include targets such as: numbers of families served or PHAS scores achieved.) PHAs should identify these measures in the spaces to the right of or below the stated objectives. HUD Strategic Goal: Increase the availability of decent, safe, and affordable housing. PHA Goal: Expand the supply of assisted housing Objectives: [] Reduce public housing vacancies: [] Leverage private or other public funds to create additional housing oppommities: [] Acquire or build units or developments: [] Other (list below): Explore opportunities for the PHA to participate in one or more forms of affordable housing units in Columbia Heights. PHA Goal: Improve the quality of assisted housing Objectives: [] Improve public housing management: (PHAS score) [] Increase customer satisfaction: [] Renovate or modernize public housing units: 5 Year Plan Page 1 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 PHA Goal: Increase assisted housing choices Objectives: [] Implement public housing or other homeownership programs [] Implement public housing site-based waiting lists HUD Strategic Goal: Improve community quality of life and economic vitality PHA Goal: Provide an improved living environment Objectives: [] Implement public housing security improvements: [] Designate developments Or buildings for particular resident groups (elderly, persons with disabilities) HUD Strategic Goal: Promote self-sufficiency and asset development of families and individuals PHA Goal: Promote self-sufficiency and asset development of assisted households Objectives: [] Increase the number and percentage of employed persons in assisted families: [] Provide or attract supportive services to improve assistance recipients' employability: [] Provide or attract supportive services to increase independence for the elderly or families with disabilities. HUD Strategic Goal: Ensure Equal Opportunity in Housing for all Americans PHA Goal: Ensure equal opportunity and affirmatively further fair housing Objectives: [] Undertake affirmative measures to ensure access to assisted housing regardless of race, color, religion national origin, sex,. familial status, and disability: [] Undertake affirmative measures to provide a suitable living environment for families living in assisted housing, regardless of race, color, religion national origin, sex, familial status, and disability: [] Undertake affirmative measures to ensure accessible housing to persons with all varieties of disabilities regardless of unit size required: 5 Year Plan Page 2 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Other PHA Goals and Objectives: (list below) 1. High Performance in Public Housing: Attain "High Performer" status under HUD's expanded Public Housing. Assessment system (PHAs). e Fair Housing: Work cooperatively' with community representatives and other units of government to ensure non-discrimination in PHA programs and to affirmatively further Fair Housing objectives. e Modernization: Follow the 5 year plan for property and management improvements; meet all expenditure goals for modernization grants; and involve residents, staff and the community in the modernization of Parkview Villa and other modernization projects. 4. State and National Leadership Responsibilities: Continue active involvement with state and national housing organizations and assisting in housing policy formulation. Se Housing Production: Explore opportunities for the PI-IA to participate in one or more forms of affordable housing production. In partnership with private, public and/or nonprofit partners, develop new affordable housing units in Columbia Heights including production on sites the PHA could control. 6. Non-HUD Funding Sources: Continue to seek out entrepreneurial opportunities to develop new sources of non-HUD funding. 5 Year Plan Page 3 HUD 50075 OMB Approval No: 2577-0226 Expires: 03/31/2002 Attachment 5 Resident Service and Satisfaction Survey Follow-up Plan In response to the results of the Public Housing Assessment System (PHAS) Resident Service and Satisfaction Survey, the Housing and Redevelopment Authority (HRA) of Columbia Heights has prepared a follow-up plan for safety and services. The results of the Customer Service and Satisfaction Survey are as follows. Survey Section [ Score Maintenance and Repair Communications Safety Services Follow-up Plan Required 91.7% No 76.8% No 52.2% Required 63.6% Required Neighborhood Appearance 81.0% No SAFETY The following identifies a number of goals and strategies which will be pursued by the HRA to increase the feeling of safety for Parkview Villa residents. Goal: Ensure that all unit doors have working locks. 1. Respond to resident complaints regarding unit door locks. 2. Periodically inspect interior locks. Goal: Provide an adequate level of lighting in and around the building. 1. Continue to leave the lights on inside the building. 2. Continue to leave the lights on around the perimeter of the building. 3. Ensure that the lights remain in good working condition by periodically inspecting and replacing bulbs as needed. Goal: Provide controlled access to the public housing development. 1. Ensure that the buzzer system at the front door remains in good working condition. 2. Periodically inspect exterior doors to ensure that they remain locked. Goal: Initiate a thorough screening process for potential residents. 1. Conduct criminal history checks on potential residents. 2. Prepare a landlord verification on all people offered units. Attachment 5 Goal: Modernize the elevators serving the building to ensure that they stay in safe working condition. 1. Utilize CIAP monies to finance an elevator modernization project. 2. Ensure that the elevators remain in good working condition and provide maintenance as needed. SERVICES The following goals and strategies are intended to increase the quality of service provided to residents in Parkview Villa. Goal: Continue to provide a safe and comfortable level of heat and electricity in the building. 1. Respond to resident complaints about the level of heat and electricity. 2. Inspect and repair the heating and electrical system as needed. Goal: Maintain kitchen appliances in good working condition. 1. Respond to resident complaints pertaining to their appliances. 2. Replace and repair kitchen appliances as needed. Goal: Maintain the plumbing system in good working condition. 1. Clean the pipes on an annual basis. 2. Respond to resident complaints regarding the plumbing system. Goal: Ensure that functional smoke detectors are provided in the building. 1. Repair and replace smoke detectors as needed. 2. Remain in compliance with Uniform Building Code requirements regarding the provision of smoke detectors.