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Home My WebLink AboutEDA AGN 09-18-01EDA COMMISSIONMERS Robert W. Ruettimann Patricia Jindra Marlaine Szurek Julienne Wyckoff Gary L. Peterson Bruce Nawrocki Bobby Williams ECONOMIC DEVELOPMENT AUTHORITY September 18, 2001 The following is the Agenda for the regular meeting of the Columbia Heights Economic Development Authority (EDA) to be held IMMEDIATELY FOLLOWING THE HRA MEETING on Tuesday, September 18, 2001, in the Parkview Villa Community Room B, 965 40th Avenue N.E., Columbia Heights, Minnesota. The EDA does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its accommodation will be provided to allow individuals with disabilities to participate in all EDA services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the EDA Secretary at 706-3669 to make arrangements (TDD 706-2806) for deaf or hearing impaired only. 2. 3. 4. CALL TO ORDER/ROLL CALL. PLEDGE OF ALLEGIANCE. ADDITIONS/DELETIONS TO MEETING AGENDA. CONSENT AGENDA. (These items are considered to be routine by the EDA Board of Commissioners and will be enacted as part of the Consent Agenda by one motion.) A. Move to adopt the consent agenda items as listed below: 1) Approval of Minutes. a. Regular Meeting of August 21, 2001. 2) Financial Report and Payment of Bills. a. Financial Statement for August, 2001. b. Payment of Bills for August, 2001. MOTION: Move to approve Resolution 2001-13, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the financial statement for August, 2001 and approving payment of bills for the month of August, 2001. REPORT OF MANAGEMENT COMPANY. A. Anita Kottsick, Parkview Villa Public Housing Administrator. CITIZEN FORUM TO ADDRESS EDA ON MATTERS NOT ON AGENDA. (At this time, citizens have an opportunity to discuss with the EDA items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the EDA regarding specific agenda items at the time the item is being discussed.) ITEMS FOR CONSIDERATION. A. Other Resolutions. 1) Resolution 2001-14, Board Resolution approving Calculation of Performance Funding System Operating Subsidy, Occupancy Percentage, Allowable Utilities, Drug Free Workplace, Direct Disbursement, and Certificate of Payments to Influence Federal Transactions for 2001- Randy Schumacher. MOTION: Move to approve EDA Resolution 2001-14, being a resolution of the Columbia Heights Economic Development Authority confirming approval of the Calculation of Performance Funding System Operating Subsidy, Occupancy Percentage, Allowable Utilities, Drug Free Workplace, Direct Disbursement, and Certificate of Payments to Influence Federal Transactions for 2001; and furthermore, to direct the Executive Director to forward same to the U.S. Department of Housing and Urban Development. Bid Consideration. 1) Approve Proposals for Air Conditioning, Boilers, and Surge Protectors- Randy Schumacher. MOTION: Move to approve the proposal from C.O. Carlson Air Conditioning for a 10 ton Air Conditioner, Gilbert Mechanical for re-piping Boilers, and Mid-Northern Electric for Surge Protection, with funding as listed above from the HUD Capital Fund, Parkview Villa North and South operating budget; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. Other Business. 1) Acquisition of 3718 Central Avenue NE.- Randy Schumacher. MOTION: Move to recommend City Council authorize a resolution to purchase the property at 3718 Central Avenue for $70,000 in CDBG funds. 2) Approve Application C1998-02, CDBG Housing Rehabilitation Program- Randy Schumacher. MOTION: Move to approve the CDBG Housing Rehabilitation Deferred Grant/Loan Application for Grant #C1998-02 in the amount of $10,473.00 for housing rehabilitation to Anderson Heating and Windows America, and the Center for Energy and Environment subject to meeting all program requirements; and furthermore, to direct staff to submit the loan application to Anoka County and to authorize all related expenses to be reimbursed from Fund 202-46350-4600/3050. 3) Approve Beauty Salon Licensing and Agreement- Randy Schumacher. MOTION: Move to Approve the Parkview Villa Beauty Salon Agreement between the City of Columbia Heights Economic Development Authority and Beautician, Despina Hams, and authorize staff to submit Licensing documentation to the Department of Commerce for said facility; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. 10. ADMINISTRATIVE REPORTS. A. Report of the Acting Deputy Executive Director - Randy Schumacher. 1) Community Development Project Status Report for Year 2000. 2) EDA/HRA Transition B. Report of the Executive Director - Walt Fehst. C. Committee/Other Reports. 1) Resident Council Minutes- Pat Jindra D. Attachments. 1) Housing Update. MEETINGS A. The next Regular EDA meeting is scheduled for 6:30 p.m., Tuesday, October 16, 2001. ADJOURNMENT. Walter R. Fehst, Executive Director H:\edaAgenda~form 1 mission of the Co£umfiia ~[eights qSconomic ®eve£o?ment a~uthority is to ?rovic[e financia£anar technica£assistance anar resources to resic[entia[,, commercia[, anar inarustria£ interests to promote hea£th, safety, we[fare, economic areve£o?ment anar reareve£o?ment. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) REGULAR MEETING MINUTES OF AUGUST 21, 2001 CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development Authority (EDA) was called to order by President Ruettimann at 6:00 p.m., Tuesday, August 21, 2001, in the City Hall, Conference Room 1,590 40~ Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Commission Members Absent: Staff Present: Robert Ruettimann, Patricia Jindra,, Gary Peterson, Julienne Wyckoff, Bruce Nawrocki, and Bobby Williams Marlaine Szurek Randy Schumacher, Acting Community Development Director Anita Kottsick, Parkview Villa Housing Administrator Shirley Barnes, CEO, Crest View Corporation Chef Bakken, Community Development Secretary Mark Nagel, Community Development Staff CONSENT AGENDA (These items are considered to be routine by the EDA Board of Commissioners and will be enacted as part of the Consent Agenda by one motion). 1) Approval of Minutes - regular meeting of July 17, 2001 Move to adopt the minutes of the July 17, 2001 regular meeting as presented in writing. 2) Financial Report and Payment of Bills a. Financial Statement - July, 2001 b. Payment of Bills - July, 2001 Move to approve Resolution 2001-11, Resolution of the Columbia Heights Economic Development Authority (EDA)approving the financial statements for July, 2001 and approving payment of bills for July, 2001. MOTION by Peterson, second by Jindra, to adopt the consent agenda items as listed. All ayes. MOTION CARRIED. REPORT OF TI:IE MANAGEMENT COMPANY Kottsick reported that three apartments in the north building had leaks near the windows and the two apartments in the south building that had water problems last month have been repaired. The bidz for replacement of the air conditioning unit have been submitted to the insurance company to check for possible coverage, from last month's power surge. The morning of August 1,t, a monitoring panel on the fire monitoring system received a surge from a lightening strike. Rrepairs were completed within a week. The insurance company was notified. Joe Goodman, a resident of Parkview Villa South since 1991, was hired for the part time caretaker position. Joe is very active in the community, a volunteer, and familiar with the building and tenants at Parkview. All residents with recertifications due this year have been sent notices to set up appointments to do the paperworlc At this time, 29 appointments have been made for August and several for September. HUD has a new system for reporting family information on Form 50058 called PIC, which the I.S. Department will be installing. The reconciliation reports from the MTCS and PIC systems have been completed. Economic Development Authority Minutes August 21, 2001 Page 2 of 5 During the next couple months Kottsick will be devoting her time to annual re-certifications, a community service program for residents living in the North building, working with residents to promote a floor checking system, checking into the background for minimum rent requirements and fee schedules. Kottsick has checked into the costs of adding a surge protector to the building ' s electrical system and found it to be very expensive. NSP protects to the box and Parkview Villa insurance protects from the box to the building. Insurance has a $1000 deductible and staff is checking for coverage at this time. Nawrocki suggested staff contact the PCA and Insurance Company to see what options we have in regards to paying for replacement units or surge protectors. Kottsick indicated she will be out of the office on August 24 and 27th. She will be available for emergency paging if necessary. Kottsick asked for volunteers to serve, clean up and set up for the Parkview Villa Annual Picnic on Thursday, August 30th from 5:30 - 7:30p. m. Nawrocki, Peterson, Ruettimann, and Schumacher volunteered. ITEMS FOR CONSIDERATION. Other Resolutions. Review 2002 Budget and Approve Resolution 2001-12, Setting the EDA Local Levy Ruettimann requestedBoard members look over the Budget and contact him with any questions or comments prior to the next EDA meeting on September 18~. He will research the questions and provide answers to the Board at the September meeting. MOTION by Peterson, second by Williams, to waive the reading of EDA Resolution 2001-12, there being ample copies available to the public. All Ayes. Motion Carried. MOTION by Peterson, second by Williams, to adopt EDA Resolution 2001-12, being a Resolution of the Columbia Heights EDA adopting a Budget and recommending setting the EDA Local Levy. Upon Vote: Peterson- Aye, Williams- Aye, Nawrocki- Nay, Wyckoff- Aye, Jindra- Aye. Motion Carried. Bid Considerations. Physical Condition Audit for Parking Ramps Schumacher stated on February 17, 2001, the EDA Board requested Clark Engineering be contacted to submit an amended proposal to perform a Physical Condition Audit on the Columbia Park Medical Group Parking Ramp, with the same issues as outlined by Vedi and Associates, Inc. Vedi's bid to conduct both parking ramp audits was $6,000 each, for a total of $12,000, plus $620 for concrete testing allowance. Clark's proposal for the evaluation of both ramps was based on a similar work scope, and came in at $3,000, which included Chloride lon testing. Kevin Hansen, City Engineer, reviewed both proposals and verbally recommended Clark Engineering to perform the audits. Schumacher stated that the last page of Clark's proposal lists five issues that are not covered in the audit and he felt the only thing missing in the proposal was the study. Ruettimann felt we should get an eight year contract with Clark, so the ramPs can be reviewed every two years. NawrocM questioned the ability of Clark's employees to do the work. Schumacher stated Gordon Awsumb has used Clark in the past and highly recommended them for the job. MOTION by Peterson, second by Jindra, to approve the bid proposal from Clark Engineering to perform a Physical Condition Audit on the City owned Parking Ramps located at 4011 Van Buren Street and 3989 Central Avenue in the amount of $3,000; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. All Ayes. Motion Carried. Economic Development Authority Minutes August 21, 2001 Page 3 of 5 Other Business. Roger Flick Hearing. Nagel reported that on January 26, 2001, Mr. Flick, 4622 Tyler Street NE, Apt. 6, applied for housing at Parkview Villa North under the disability/handicapped requirement. On the application he stated he had never convicted of a crime other than traffic violations. However, when Kottsick did the required background check, the records said he plead guilty and was convicted ora felony, for which he received 20 years probation. To date, he has served nine years of the probation without incident. On May 10, Kottsick informed him that his application for housing was denied due to his history of criminal activity involving a crime of physical violence to persons or property, or a record of other criminal acts, which would adversely affect the health, safety, or welfare of other residents (Part II, B-5 of the Parkview Villa Occupancy Policy). On Tuesday, June 19th an informal hearing was held before Community Development Staff at which time Flick presented letters from Anoka County Human Services Division, Family Life Center, and his Counselor, Sari Halabi from Sds, indicating his employment, that he is a responsible tenant, and had no violations of his parole. On June 27~, staff upheld the decision of the Housing Manager. Flick requested a hearing before the EDA Board. Halabi provided the following information on Mr. Flick: Flick is an adult receiving disability assistance from Anoka County, he was married with two children, is divorced and stated that during the divorce proceedings his ex-wife accused him of sexually abusing his daughter, which he was convicted. But, there was never any physical evidence proving this happened, and he was put on probation for 20 years. Halabi assists Flick with his financies, visitations with his son, and housing. Currently he is living in a unit that has been sited with over 27 violations and is raising the rent $100 a month on September 1. Halabi indicated, there was no reason to deny Flick residency at Parkview Villa North. Nawrocki questioned if Flick's Section 8 Voucher would be accepted in the unit where he is currently living and if he applied at the ACCAP Group Home on 47th and Central. Halabi stated the owners of the apartment complex do not except residents on the Section 8 program, and Flick does not qualify under ACCAP's regulations. Nawrocki then questioned if the Anoka County Shelter would take his Section 8 Voucher. Halabi responded that would not apply as that would only be temporary housing. Flick spoke for himself and stated he did not touch his daughte, r and did his best to provide for his family. Ruettimann and Nawrocla' indicated they understood the situation Mr. Flick was in, but felt as a governing board for the EDA they would have to comply with Parkview Villa policies. Williams asked why Flick filled in on his application that he did not have a criminal background Halabi stated it was a mistake on his part, as he helped Flick fill out the form. Y~illiams then offered to assist Flick and Halabi in clearing Flick's record though the court system. MOTION by Jindra, second by Nawrocki, to deny Mr. Flick's application for housing at Parkview Villa North upon the application being incon'ectly submitted. This is based on Section 2, Paragraph 2-B, number 5, states "A history of criminal activity involving crimes of physical violence to persons or property or a record of other criminal acts which would adversely affect the health, safety or welfare of other residents". All Ayes. Motion Carried. Building Plans for Habitat for HumaniW at 3915 Polk Street NE and 4401 Quincy Street Schumacher explained at the ~4ugust 2001 meeting, the ED.4 Board requested that Habitat for Humanity provide color pictures, detailed dimensions, etc. on the building plans for 3915 Polk Street NE and 4401 Quincy Street NE. Mr. Powell, Habitat for Humanity Representative, was present to ask for a preferred design and to answer any questions about the designs. Ruettimann picked a recommended Twin Home design for 4401 Quincy Street. Jindra indicated she looked at a few Habitat homes and highly approved of their design and construction. Economic Development Authority Minutes August 21,2001 Page 4 of 5 Nawrocki indicated that at a previous EDA meeting it was discussed that Habitat should consider taking the existing garage off3915 Polk Street or design a different entrance to the garage as it would be very hard to enter the garage where it is positioned on the property. Plans for the property still show no difference in the garage entrance. Powell stated that Habitat had intentions to re-roof and place siding on the garage, however, after reviewing the plans agreed that a different entrance to the garage would be necessary. Powell will follow up on this with Habitat staff to make the design changes. Wyckoff felt the plans were not allowed to be reviewed by the public, therefore, the Board should not make any decisions on the designs. Schumacher stated that the plans were reviewed at the Public Hearing in August, the Legal notices for the sale and Public hearing were in the Focus Newspaper, and on the local cable channel; and therefore, all necessary publicity and steps have been followed. It was by Board request that better designs be submitted at this meetb~g for approval before the structures were actually started Wyckoff requested Habitat contact the neighbor regarding a fence issue. MOTION by Peterson, second by Williams, to approve Model 2SE3 building plan for 3915 Polk Street N.E. and the Twin ltome building plan for 4401 Quincy Street N.E. from Habitat for Humanity. Upon Vote: Peterson- Aye, Williams- Aye, Jindra- Aye, Nawrocki- Nay, Wyckoff- Aye. Motion Carried. Expending Parkview Villa North Funds for 2001 Capital Improvement Pro|ects Nagel indicated the boiler, header, and HI/AC need approximately $30,000 in repairs prior to the cold weather season. The Capital Improvement Projects funds for this project will not be approved until October and available until next year. He proposed using existing revenue funds from Parkview Villa North at this time, and replacing the funds when the CIAP funds are approved for 2002. MOTION by Peterson, second by Wyckoff, to authorize the expenditure of up to $30,000 from Parkview Villa North reserve funds for repairs to the boiler/header/valve and HVAC pending confirmation of availability of funds by the Finance Department; and furthermore, authorize staff to solicit bids for the work and bring back for Board review and approva!. All Ayes. Motion Carried. Home Mortgage Loan and Business Loan Repayments. Nagel indicated that at the July 2001 EDA meeting the Board requested staff obtain background as to where the funds from repayment of the Home Mortgage and Business Revolving Loans were deposited over the years. In reviewing the budget these repayments were placed into the HIM administration 299 account, along with HIM levy dollars and used to repay development costs incurred with the Sheffield Redevelopment Project. Therefore, no funds have been set aside for future business loans. Staff recommended an account be established for the Business Revolving Loan Fund with the approximate amount of $34,0OO from the sale of the two home mortgage loans and all future business loan repayments be placed in this account; and to direct staff to determine the total amount of past repayments and place them into the new Business Revolving Loan Fund. MOTION. by Peterson, second by Williams, to establish an account for the Business Revolving Loan Fund, which will include the revenue from the sale of the Neilsen and Chartraw Home Mortgage Loans, and all future loan repayments from outstanding business loans. All Ayes. Motion Carried. ADMINISTRATIVE REPORTS.: Report of the Acting Depu~ Executive Director. Hoeft Opinion Schumacher explained that at the July EDA meeting the Board requested a written letter from the City Attorney be obtained stating that Crest View is not required to obtain a Broker's License to manage the facility for the EDA. Economic Development Authority Minutes August 21, 2001 Page 5 of 5 Angela Tomala Lawsuit Schumacher presented a letter from Attorney, Martha K. Sieber, of Candlin & Heck, for Angela Tomala, stating that the lawsuit was settled with St. Paul Mercury Insurance Company on behalf of the City of Columbia Heights, agreeing to pay $2,500 and the insurer for Lagerquist Elevator Co. paying an additional $2,500, for a total settlement of $5, 000. Other Committee Reports Resident Council Minutes Jindra presented the report of the Resident Council meeting of August 13, 2001. There were no questions or comments on the report. Attachments. Housing Update Nagel explained some of the Housing Projects that he was currently working on: 1) A purchase agreement for 3718 Central Avenue has been executed, and negotiations are underway for the purchase of 3722 Central Avenue; 2) Documentation was sent to Community Reinvestment Fund to buy the EDA's Home Mortgage Loans for approximately $34,000; 3) The PHA Plan draft is complete and will be sent to all Commissioners next week for review before the Public Hearing, which is scheduled for the September EDA meeting; 4) The Section 8 repayment agreement with Mr. Hagen has been declared uncollectible and written-off; 5) As of July 31st approximately 2/3 of Anoka County's allocation remained in the MHFA First Time Homebuyer Program. The interest rate dropped from 6. 05% to 5.95%, effective July 18~; 6) The median rent nationwide for a 2 room apartment (efficiency) is $446, a 4 room apartment (1 bedroom) is $549, a 6 room apartment (2 bedroom) is $656, and anything larger is $801. In the Minneapolis-St. Paul area figures average almost $150 a month higher; 7) A letter was sent to Millar Elevator to acquire Davis Bacon in formation for the elevator modernization project that was performed at Parkview Villa last year; 8) A tentative closing date for the purchase of 4401 Quincy Street NE and the sale of both Quincy and 3915 Polk Street properties is set for Friday, September 14tn; 9) As of the end of July, the amount of closed loans totaled over $1 million for the Home Improvement Program. A total of 85 loans have been closed with 18 loans still in process; 10) The EDA needs to show activity, any changes, and funds that will be generated on each of the 56parcels in the scattered site district P3, or they will be dropped on September 8, 2002. Ehlers and Associates is working with staff to make the projections for the remaining 21 years in the district; and 11) MHFA has provided staff with copies of a video entitled"Discover Homeownership " which is available for reviewing to residents. MEETINGS The next EDA meeting is scheduled for 6:30 p.m., Tuesday, September 18, 2001 in Community Room B at Parkview Villa. ADJOURiNMENT The meeting was adjourned at 8:41 p.m. by President Ruettimann. Respectfully submitted, Cheryl Bakken Recording Secretary H:\EDAminutes2001\8-21-2001 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: September 18, 2001 AGENDA SECTION: Consent Agenda ORIGINATING EXECUTIVE NO: DEPARTMENT: EDA DIRECTOR APPROVAL ITEM: Financial Report and Payment of Bills BY: Ken Anderson BY: DATE: September 12, 2001 BACKGROUND: The bound Financial Report for August, 2001 Check Listing (green sheets), and draft Resolution 2001-13 are attached for review. The enclosed Financial Report lists the Revenue Guideline (pink sheets), the Expenditure Guideline (yellow sheets), Expenditure Guideline with Detail (white sheets), and Balance Sheet (blue sheets), for each fund and department. The report covers the activity in the calendar 2001 year from January 1 through August 31, 2001. The Check History shows each fund with an expenditure history during the month of August, 2001. The total disbursements by fund are shown at the top of the listing. RECOMMENDATION: Staff will be available to answer specific questions. If the report is satisfactorily complete, we recommend the Board take affirmative action to receive the Financial Report and approve the payment of bills. RECOMMENDED MOTION: Move to approve Resolution 2001-13, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the Financial Statement for August, 2001 and Payment of Bills for the month of August, 2001. EDA ACTION: [r:,cr~2(x)! ',finrepSept 2~;01 EDA RESOLUTION 2001-13 RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) APPROVING THE FINANCIAL STATEMENT FOR AUGUST, 2001 AND PAYMENT OF BILLS FOR THE MONTH OF AUGUST, 2001. WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the month of August, 2001 and the list of bills for the month of August, 2001 are attached hereto and made a part of this resolution; and WHEREAS, the EDA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW,THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Economic Development Authority. Passed this __ day of ., 2001. MOTION BY: SECONDED BY: AYES: NAYS: Robert Ruettimann, President Attest by: Cheryl Bakken, Secretary H;'~Resolutions2001 ~2001 - 13 Parkview Villa Housing Complex 965 N.E. 40th Avenue, Columbia Heights, MN 55421 DATE: AUGUST 13, 2001 (76~) 706-3800 FaX (763} 788-3978 TO: RANDY SCHUMACHER, ACTING COMMUNITY DEV. DIRECTOR SHIRLEY BARNES, CHIEF EXECUTIVE OFFICER; CREST VIEW COMMISSIONERS; COLUMBIA HEIGHTS EDA BOARD OF DIRECTORS; CREST VIEW FROM: ANITA KOTTSlCK, HOUSING ADMINISTRATOR RE: JULY/AUGUST MANAGEMENT REPORT FOR PARKVIEW VILLA & 4607 TYLER PHYSICAL PLANT: The small elevator in the North building shut down the weekend of 9/9/01. An elevator technician was out the morning of 9/10. He found a bad board on the circuit panel that in checking with the manufacture had a fault. A new board was order to replace the faulty board in elevator #2 and also the board in elevator #1. Repairs were completed on 9/11. The morning of 9/7/01 the fire monitor system received another surge, which disrupted the computer system for the fire pump. A technician reprogrammed the computer on 9/10 and all was back on line. In the last three months a total of five incidents have happen ranging from a service call to loss of numerous devices (ranging from $300 - $3500). Staff has one bid for surge protection and is obtaining second bid. ADMINISTRATIVE: I have completed a number of recertifications but HUD is not ready for submissions at this time. So I will continue to complete all due recertification and submit them per HUD's instruction as soon as I received a directive. I have been working on a number of HUD forms due at this time. A survey has been sent out to residents to see if they are interest in starting a floor monitoring system. As you may remember residents were surveyed regarding this issue last year and there was not enough interest at that time. I will let you know of survey results when I have them. I also have been making numerous contacts with those on the waiting list as we will be having several apartments opening up and ready for occupancy in November. Owned by the EDA of the City of Columbia Heights Managed by Crest View Management Services Equal Housing Opportunity Agency OCCUPANCY: NORTH BUILDING: APT # VACANCY DATE 201 9/30/01 204 9/30/01 2O7 9/30/01 307 9/30/01 402 9/30/01 NAME MOVE-IN DATE working off the waiting list Betty Finn internal move working off the waiting list working off waiting list Hugh Farmer 11/1/01 SOUTH BUILDING: APT# VACANCY DATE NAME MOVE-IN DATE '1 resident internal move, 2 resident deceased, 1 resident in need of increased services, 2 resident relocations Waiting list totals are as follows: Parkview Villa North 26 CH Residents 32 Non-residents 4607 Tyler 3 CH Residents 6 Non-residents Parkview Villa South 34 CH Residents 15 Non-residents MISC: I will be out of the office September 19, 20, 21st at the annual MHHA meeting. I would like to sincerely thank all those who help with Parkview Villa's picnic. I have received many thanks and compliments from residents. Your help made this picnic a great success. For informational purposes the Parkview Villa calendar is attached. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: September 18, 2001 AGENDA SECTION: Items for Consideration NO: ITEM: Resolution 2001-14, Board Resolution Approving Calculation of Performance Funding System Operating Subsidy,, Occupancy Percentage, Allowable Utilities, Drug Free Workplace, Direct Disbursement, and Certificate of Payments to Influence Federal Transactions for 2001. ORIGINATING DEPARTMENT: EDA BY: Randy Schumacher DATE: September 14, 2001 EXECUTIVE DIRECTOR APPROVAL BY: BACKGROUND: A Board resolution is required on an annual basis, for approval of the following certifications: Calculation of the Performance Funding System Operating Subsidy, Occupancy Percentage, Allowable Utilities, Drug Free Workplace, Direct Disbursement, and Certificate of Payments to Influence Federal Transactions. Attached is EDA Resolution 2001-14, along with the related form to be submitted to HUD for compliance purposes. RECOMMENDED MOTION: Move to approve EDA Resolution 2001-14, being a resolution of the Columbia Heights Economic Development Authority confirming approval of the Calculation of J~,'formance Funding System Operating Subsidy, Occupancy Percentage, Allowable Utilities, Drug Free orkplace, Direct Disbursement, and Certificate of Payments to Influence Federal Transactions for 2001; and furthermore, to direct the Executive Director to forward same to the U.S. Department of Housing and Urban Development. Attachments EDA ACTION: H:~onsen~00l\~solufion2001-14, Ad~tingHUDFORMS EDA RESOLUTION 2001-14 RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY CONFIRMING APPROVAL OF CALCULATION OF PERFORMANCE FUNDING SYSTEM OPERATING SUBSIDY, OCCUPANCY PERCENTAGE, ALLOWABLE UTILITIES, DRUG FREE WORKPLACE, DIRECT DISBURSEMENT, AND CERTIFICATE OF PAYMENTS TO INFLUENCE FEDERAL TRANSACTIONS FOR 2001. WHEREAS, The Department of the Housing and Urban Development has requested that Public Housing Agencies submit the calculation of Performance Funding System operating Subsidy, Occupancy Percentage, Allowable Utilities, Drug Free Workplace, Direct Disbursement, and Certificate of Payments to Influence Federal Transactions for 2001 with attachments; and WHEREAS, such Certification also requires the formal approval of the Board of Commissioners; NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that the attached Calculation of Performance Funding System Operating Subsidy, Occupancy Percentage, Allowable Utilities, Drug Free Workplace, Direct Disbursement, and Certificate of Payments to Influence Federal Transactions for 2001 and the necessary attachments are hereby approved. ADOPTED THIS day of .,2001. MOTION BY: SECONDED BY: AYES: NAYS: Attest by: Robert Ruettimarm, President Walter R. Fehst, Executive Director PHA/IHA Board Resolution u.s.Department of Housing OMB Approval No. 2577-0026 (Exp. 6/30/2001) and Urban Development Approving Operating Budget or Calculation of Office of Public and Indian Housing Performance Funding System Operating Subsidy ~lic reporting burden for this collection of information is estimated to average 15 minutes per response, including the time for rev ewing instructions, searching .^isting data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless that collecton displays a valid OMB control number. This information is required by Section 6(c)(4) of the U.S. Housing Act of 1937. The information is the operating budget for the Iow-income housing program and provides a summary of proposed/budgeted receipts and expenditures, approval of budgeted receipts and expenditures, and justification of certain specified amounts. HUD reviews the information to determine if the operating plan adopted by the PHA and the amounts are reasonable and that the PHA is in compliance with procedures prescribed by HUD, Responses are required to obtain benefits. This information does not lend itself to confidentiality. Acting on behalf of the Board of Commissioners of the below-named Public Housing Agency (PHA)/Indian Housing Authority (IHA), as its Chairman, I make the following certifications and agreements to the Department of Housing and Urban Development (HUD) regarding the Board's approval of (check one or more as applicable): Operating Budget Submitted on: Operating Budget Revision Submitted on: Calculation of Performance Funding System Submitted on: Revised Calculation of Performance Funding System Submitted on: (date) 9/20/2001 I certify on behalf of the: (PHA/IHA Name) that: Columbia Heights Housing and Redevelopment Authority 1. All regulatory and statutory requirements have been met; The PHA has sufficient operating reserves to meet the working capital needs of its developments; 3. Proposed budget expenditures are necessary in the efficient and economical operation of the housing for the purpose of serving low-income residents; 4. The budget indicates a source of funds adequate to cover all proposed expenditures; 5. The calculation of eligibility for Federal funding is in accordance with the provisions of the regulations; 6. All proposed rental charges and expenditures will be consistent with provisions of law; 7. The PHA/IHA will comply with the wage rate requirements under 24 CFR 968.110(e) and (f) or 24 CFR 905.120(c) and (d); 8. The PHA/IHA will comply with the requirements for access to records and audits under 24 CFR 968.110(i) or 24 CFR 905.120(g); and 9. The PHA/IHA will comply with the requirements for the reexamination of family income and composition under 24 CFR 960.209, 990.115 and 905.315. I hereby certify that all the information stated within, as well as any information provided in the accompaniment herewith, is true and accurate. .~ming: HUD will pmsecuta false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010,1012; 31 U.S.C. 3729, 3802) Board Chairman's Name (type) Signature Date Walter R. Fehst , ExeculHve Director Previous edition is obsolete form HUD-52574 (10/95) reft Handbook 7575.1 Operating Fund Calculation of Operating Subsidy PHA-Owned Rental Housing U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB Approval No. 2577-0029 (exp. 8/31/2001) Section 1 a, ne and Address of Public Housing Agency Housing and Redevelopment, Aut,horit,y 590 40t,h Avenue NE Columbia Heiqhts, MN 55421 d) No. of HA Units e) U-nit Months f) Subject FYE Available (UMAs) 100 1,200 12//01 ~/01 in and for Columbia Heights Budget Submission to HUD required [] Yes [] No Type qf Submission ~ Original [] Revision No. g) ACC Number C-4007 Section 2 h) Operating Fund Project Number Ii) (Reserved) I s00'lzol01o Line Requested by PHA HUD Modifications No. Description (PUM) (PUM) Part A. Allowable Expenses and Additions 01 Previous allowable expense level (Part A, Line 08 of form HUD-52723 for previous year) 232.60 02 Part A, Line 01 multiplied bY .005 1.16 03 Delta from form HUD-52720-B, if applicable (see instructions) ~ ~ , ~ 04 "Requested" year units from latest form HUD-52720-A (see,I ~i*~'" '¢~ ~''~' ~: :~' i~' '~'¢ .... ' ~ i~.,:~¢!~." ~ ~ instructions) ~ 05 Add-ons to allowable expense level from previous fiscal year (see instructions) 06 Total of Part A, Lines 01.02, 03 and 05 ;'33.76 07 Inflation factor 1.0 30 08 Revised allowable expense level (AEL) (Part A, Line 06 times Line 07) 240.77 09 Transition Funding N/A _10 Increase to AEL N/A 11 Allowable utilities expense level from form HUD-52722-A ~4_ RR 12 Actual PUM cost of Independent Audit (IA) (Through FYE ) N/~ 13 Costs attributable to deprogrammed units 0~.A ~ Total Allowable Expenses and Additions (Sum of Part A, Lines 08 thru 13/ 3 6 5 P 01 O2 O3 O4 O5 O6 07 08 09 10 11 12 ~. Dwelling Rental Income Total rent roll (as of l~J ]J 00 ) 402.00 Number of occupied units as of rent roll date 9 7 Average monthly dwelling rental charge per unit for current budget year (Part B, Line 01 * Line 02) 230.95 Average monthly dwelling rental charge per unit for prior 213.24 budget year Average monthly dwelling rental charge per unit for budget year 2 years ago 201.62 Three-year average monthly dwelling rental charge per unit ([Part B, Line 03+Line 04+Line 05]+ 3) 215.60 50/50 Income split ([Part B, Line 03 + Line 06] + 2) 223.78 Average monthly dwelling rental charge per unit (lesser of Part B, Line 03 or Line 07) Rental income adjustment factor Projected average monthly dwelling rental charge per unit (Part B, Line 08 times Line O9) Projected occupancy percentage from form HUD-52728 Projected average monthly dwelling rental income per unit (Part B, Line 10 times Line 111 223.78 230.49 100 % % 230.49 Part C. Non-dwelling Income 01 Other income §, 70 02 Total operating receipts (Part B, Line 12 plus Part C, Line 01) ;~37, ]9 03 PUM deficit or llncome) (Part A, Linel4 minus Part C, Line 02) 68.46 Requested by PHA HUD Modifications :; (Whole dollars) (Whole dollars) 04 IDeficit or (Income) before add-ons (Part C, Line 03 times Section 1, e) 82,152 Previous edition is obsolete for PHA Fiscal Years beginning 1/1/2001 and thereafter Page 1 form HUD-52723 (1/2001) Line I No. Description Requested by PHA I HUD Modifications (Whole Dollars) (Whole Dollars) Part D. Add-ons for chan~jes in Federal law or regulation and other eligibility 01 FICA contributions O2 O3 O4 05 O6 O7 O8 09 10 11 12 13 14 15 Unemployment compensation Family Self Sufficiency Program Energy Add-On for loan amortization Unit reconfiguration Non-dwelling units approved for subsidy ,ong-term vacant units Phase Down for Demolitions Units Eligible for Resident Participation: Occupied Units (Part B, Line 02) Employee Units Police Units Total Units Eligible for Resident Participation (Sum of Part D, Lines 09 thru 11) Funding for Resident Participation (Part D, Line 12 x $25) Other approved funding, not listed (Specify in Section 3) 97 97 Total add-ons (sum of Part D, Lines 01, 02, 03, 04, 05, 06, 07, 08, 13 and 14/ Part E. Calculation of Operating Subsidy Eligibility Before Adjustments 01 Deficit or (Income) before adjustments (Total of Part C, Line 04 and Part D, Line 15) 83,3 ].b 02 Actual cost of Independent Audit (IA) !, ? ].0 03 Operating subsidy eligibility before adjustments (greater of Part E, Line 01 or Line 02) (If less than zero, enter zero (0)) Part F. Calculation of Operating Subsidy Approvable for Subject Fiscal Year (Note: Do not revise after the end of the subject FY) 01 Utility Adjustment f~)r Pdor ~/ears '' ( 4, R ] 4) 02 Additional subject fiscal year operating subsidy eligibility (specify) 03 Unfunded eligibility in prior fiscal years to be obligated in subject fiscal year 04 HUD discretionary adjustments 05 Other (specify) 06 Other (specify) 07 Unfunded portion due to proration ( ) ( ) 08 Net adjuStments to operating subsidy (total of Part F, Lines 01 thru 07) 09 Operating subsidy approvable for subject fiscal year (total of Part E, Line 03 and Part F, Line 08) 78,502 HUD Use Only (Note: Do not revise after the end of the subject FY) 10 Amount of operating subsidy approvable for subject fiscal },ear not funded 11 Amount of funds obligated in excess of operating subsidy approvable for subject fiscal year 12 Funds obligated in subject fiscal year (sum of Part F, Lines 09 thru 11) (Must be the same as line 690 of the Operating Budget, form HUD-52564, for the subject fiscal year) Appropriation symbol(s): Part G. Memorandum of Amounts Due HUD~ Including Amounts on Repayment Schedules 01 Total amount due in previous fiscal year'(Part G, L~'ne 04 of form HU[~-5'2723 for previous fiscal year) 02 Total amount to be collected in subject fiscal year (Identify individual amounts under ( ) ( Section 3) 03 Total additional amount due HUD (include any amount entered on Part F, Line 11) (Identify individual amounts under Section 3) 04 Total amount due HUD to be collected in future fiscal year(s) (Total of Part G, Lines 01 thru 03) (Identify individual amounts under Section 3) ( ) Previous edition is obsolete for PHA Fiscal Years beginning 1/1/2001 and thereafter Page 2 form HUD-52723 (1/2001) Line I ' No. Description O2 O3 Part H. Calculation of Adjustments for Subject Fiscal Year This part is to be completed only after the subject fiscal year has ended Indicate the types of adjustments that have been reflected on this form: [] Utility Adjustment [] HUD discretionary adjustment (Specify under Section 3) Utility adjustment from form HUD-52722-B 04 05 06 07 O8 09 10 11 12 Deficit or (Income) after adjustments (total of Part E, Line 01 and Part H, Line 02) Operating subsidy eligibility after year-end adjustments (greater of Part E, Line 02 or Part H, Line 03) Part E, Line 03 of latest form HUD-52723 approved during subject FY Do not use Part E, Line 03 of this revision) Net adjustments for subject fiscal )/ear/Part H, Line 04 minus Part H, Line 05) Itility adjustment (enter same amount as Part H, Line 02) Total HUD discretionary adjustments (Part H, Line 06 minus Line 07) Unfunded portion of utility adjustment due to proration Unfunded portion of HUD discretionary adjustment due to proration Prorated utility adjustment (Part H, Line 07 plus Line 09) Prorated HUD discretionary adjustment (Part H, Line 08 plus Line 10I Section 3 Requested by PHA I HUD Modifications (Whole Dollars) (Whole Dollars) Remarks (provide part and line numbers) I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802) Signature of Authorized HA Representative & Date: X Ignature of Authorized Field Office Representative & Date: Walter R. Fehst, Executive Director ~-- Previous edition is obsolete for PHA Fiscal Years beginning 1/1/2001 and thereafter Page 3 form HUD-52723 (1/2001) HA Calculation of Occupancy Percentage for a Requested Budget Year (RBY) PHA/IHA-Owned Rental Housing Performance Funding System (PFS) U.S. Department of Housing and Urban Development Office of Public and Indian Housing OMB Approval No. 2577-0066 (Exp. 9/30/2002) la. NameandA~ressotPH~HA(IncludeS~eetAd~ess, Ci~, State, Zip Code) Columbia Heights HRA 590 40th Ave. NE Columbia Heights, ~ 55421 IL. Contact (Person who can best answer questions about this submi~ion) Randall Schumacher 2.b Contact's Phone Number (include area code) 76~-706-3575 3. RBY Beginning 4. Type of Submission } 5. PASJLOCCS Project Number Date: (mo/day/yyyy) ~ Original I ].-'I-2001 ~'~ Revision No. ( ) ~,~r~T 105001000 Part A. Actual Occupancy Data as of Report Date 8. Units Occupied 9. Units Available 6. Report Date (check one box) (mo/day/yyyy) ~ Actual Day 6-30-00[~Average for Actual Month 7. Data Source form HUD-51234 Rent Roll Records 100 100 10. Actual Occupancy Percentage (Divide line 8 by line 9; multiply by 100 and round to nearest whole) 100 % Stop 11. If the HA-wide occupancy percentage shown on line 10 is 97% or greater and the HA believes that an average occupancy rate & of at least 97% is sustainable for the RBY, then check the box below. You have completed the form and do not need to proceed further. Note [~ High Occupancy HA: Occupancy Percentage is -) Use 97% as the Projected Occupancy 97% or higher and is sustainable for the RBY Percentage on Part B, line 11 of form HUD-52723 12. Units vacant as of Report Date (subtract line 8 from line 9 and enter result) 13. If the result on line 12 is five or fewer vacant units and the HA believes that during the RBY: 1 ) the inventory (line 9) will not change; Stop and, 2) the number of vacant units on line 12 will be vacant for the full RBY, then check the box below. You have completed the & form and do not need to proceed further. Note ~] High Occupancy HA with five or ") Use line 10 for the Projected Occupancy fewer vacant units Percentage on Part B, line 11 of form HUD-52723 Part B. Distribution of Actual Vacancies By Major Cause Given below are circumstances and actions recognized by HUD as possible causes of vacancies that are beyond the control of the HA to correct. If appropriate, please distribute the number of vacant units reported on line 12 among these causes. Attach sheet identified with HA name and address, the RBY beginning date, and ACC number. Use the sheet to describe, for each circumstance; when the circumstance occurred; the location of the units involved; why the circumstance is preventing the HA from occupying, selling, demolishing, rehabilitating, reconstructing, consolidating or modernizing the vacant units; and the likelihood that these circumstances will be mitigated or eliminated in the RBY. 14. Units vacant because of litigation (e.g., units that are being held vacant as part of court-ordered or HUD-approved desegregation plan) 15. Units vacant because of Federal, Tribal, or State laws of general applicability. (Note: do not include units vacant only because they do not meet minimum construction or habitability standards.) 16. Units vacant due to changing market conditions 17. Units vacant because of natural disaster 18. Units vacant because of insufficient funding for otherwise approvable ClAP application 19. RMC-managed units vacant because of failure of HA to fund approvable request for Federal modernization funding (This line for use only by RMCs) 20. Units vacant because of casualty loss and need to settle insurance claims 21. Total Units Vacant Due To Circumstances Beyond The HA's Control (Enter sum of lines 14 - 20) 22. Units vacant after adjusting for circumstances beyond the HA's control (Subtract line 21 from line 12) 23. If the result on line 22 is five or fewer vacant units and the HA believes that during the RBY: 1) the inventory (line 9) will not change; Stop and, 2) the number of vacant units on both lines 21 and 22 will be vacant for the full RBY, then check the box below. You have & completed the form and do not need to proceed further. Note ~'~ High Occupancy HA with five or fewer vacant units -) Use line 10 for the Projected Occupancy after adjustment for vacancies beyond its control Percentage on Part B, line 11 of form HUD-52723 24. Vacancy Percentage after adjusting for beyond control circumstances (Divide line 22 by line 9, multiply by 100, and round to nearest whole) % Stop & Note 25. If the result on line 24 is 3% or less and the HA believes that during the RBY: 1) the inventory (line 9) will not change; and, 2) the number of vacant units on lines 21 and 22 will be vacant for the full RBY, then check the box below. You have completed the form and do not need to proceed further. --~ High Occupancy HA: 3% or less vacancy rate ") Use line 10 for the Projected Occupancy a~teradjustment for vacancies beyond control Percentage on Part B, line 11 of form HUD-52723 This form replaces forms H UD-52728-A thru -C which form HUD-52728 (8/2001) have been canceled. Previous edition is obsolete. Page 1 of 3 ref Handbook 7475.13 Part C. Status of Units Undergoing Modernization as of Report Date If changes occur after the Report Date but prior to submission of this form, the most current status will be shown. Protected Units Occupied Units Vacant Units 26. 27. Number of units that are under modernization construction (contract awarded or force account work started) Number of units not under construction contract but included in a HUD-approved modernization budget where the time pedod for placing the units under construction (two FFYs after FFY of approval) has not yet expired. Unprotected Units: Number of units included in a HUD-approved modernization budget where the time period for placing the units under construction (two FFYs after FFY of approval) has expired. Part D. Units Estimated to be Available for Occupancy During RBY 28. Units Available as of Report Date (Enter line 9) + 29. Additional Units Available During RBY because of Development/Acquisition of PFS-Eligible projects 30. Units Unavailable During RBY because of Demolition/Disposition/Conversion Actions Approved By HUD 31. Total (Add lines 28 and 29; subtract line 30) (b) Avg. N( ,. No, of Units 3f Mos. in RBY 12 -t- c) NO. ot Unit Uos.(a x b) Part E. Units Estimated to be Occupied During RBY 32. Units Occupied as of Report Date (Enter line 8) 12 33. Additional Units Occupied during RBY because of Development/Acquisition of PFS-Eligible Projects + + 34. Reoccupancy during RBY of Units Vacated for Circumstances Beyond the HA's Control + + 35. Reoccupancy during RBY of Vacant Units in a Funded Modernization Program + + 36. Occupied Units in Funded Modernization Program Being Vacated during RBY 37. Occupied Units Being Vacated during RBY because of Demolition/Disposition/Conversion Actions Approved by HUD. If there are occupied units that become vacant after the Report Date but before the start of the RBY because of circumstances and actions beyond the HA's control, place that number here ( ) and include in total shown on 37. Attach separate sheet with same information requested in Part C. 38. Total (Add lines 32-35, subtract lines 36 and 37) Part F. Occupancy Percentage During RBY 39. Total Unit Months of Occupancy (Enter line 38c) 40. Total Unit Months Available for Occupancy (Enter line 31c) 41. Occupancy Percentage for RBY (Divide line 39 by line 40; multiply by100 and round to nearest whole) % 42. Average Number of Vacant Units During RBY (Subtract line 39 from line 40;divide result by 12 and round to nearest whole) 43. If the result on line 41 is 97% or higher or if the result on line 42 is five or less, then check the appropriate Stop box below. You have completed the form and do not need to proceed further. & ~ a, High Occupancy HA: Occupancy Percentage --) Use 97% as the Projected Occupancy Note ~ is 97% or higher for the RBY Percentage on Part B, line 11 of form HUD-52723 --~ b. High Occupancy HA with five or -) Use line 41 for the Projected Occupancy fewer vacant units Percentage on Part B, line 11 of form HUD-52723 Part G. Vacancy Percentage for RBY Adjusted for Modernization 44. Total Unit Months of Vacancy in RBY (Enter line 40 less line 39) 45. Total Unit Months for Vacant Units In Funded Mod. and Under Construction or Funded for Construction (Sum the vacant units of lines 26a and b; multiply by 12) 46. If any of the vacant units on lines 26a or b will be reoccupied during the RBY, enter that number times the average number of months during the RBY these units will be reoccupied. - 47. If any of the occupied units on lines 26a or b will be vacated during the RBY for mod. construction, enter that number times the average number of monthsduring the RBY these units will be vacated, 48. Total Unit Months for Vacant Units In Funded Mod. And Under Construction or Funded For Construction In RBY (Add line 45; less line 46; plus line 47) 49, Total Unit Months of Vacancy in RBY Adjusted for Modernization (Enter line 44 less line 48) 50. Vacancy Percentage for RBY Adjusted for Modernization (Divide line 49 by line 40; multiple by 100; and round to nearest whole.) % 51, Average Number of Vacant Units in RBY Adjusted for Modernization (Divide line 49 by 12; round to nearest whole) Stop & Note 52. If the result on line 50 is 3% or lower or if the result on line 51 is five or less, then check the appropriate box below. You have completed the form and do not need to proceed further, M a. High Occupancy HA: Vacancy Percentage is 3% -) Use line 41 as the Projected Occupancy or less for the RBY after Modernization Adjustment Percentage on Part B, line 11 of form HUD-52723 [ '-'-~ b. High Occupancy HA: five or fewer vacant --) Use line 41 for the Projected Occupancy units after Modernization Adjustment Percentage on Part B, line 11 of form HUD-52723 This form replaces forms HUD-52728-A thru -C which have been canceled. Previous edition is obsolete. Page 2 of 3 form HUD-52728 (8/2001) ref Handbook 7475.13 Part H.Vacancy Percentage for RBY Adjusted for Both Modernization and Beyond Control Circumstances 53. Total Unit Months of Vacancy in RBY (Entdr line 44) 54. Total Unit Months of Vacancy in RB¥ Due to Modernization (Enter line 48) 55. Total Unit Months of Vacancy in RB¥ Due to Beyond Control Vacancies (Enter line 21 times 12; ]ess any entry made on line 34c) 56. Total Unit Months of Vacancy After Above Adjustments (Enter line 53 less ;ines 54 and 55) 57. Vacancy Percentage for RBY After Above Adjustments (Divide line 56 by line 40; multiple by 100; and round to nearest whole.) % 58. Average Number ol= Vacant Units in RBY After Above Adjustments (Divide line 56 by 12; round to nearest whole) 59. If the result on line 57 is 3% or lower or if the result on line 58 is five or less, then check the appropriate box below. Stop & Note completed the form and do not need to proceed further. [] a. High Occupancy HA: Vacancy Percentage is 3% or less for the RBY after Modernization Adjustment [ b. High Occupancy HA: five fewer or vacant units after Modernization Adjustment You have -) Use line 41 as the Projected Occupancy Percentage on Part B, line 11 of form HUD-52723 -)Use line 41 for the Projected Occupancy Percentage on Part B, line 11 of form HUD-52723 Part I. Adjustment for Long Term Vacancies If the HA estimates that it will have a vacancy percentage of more than 3% for its RBY and more than five vacant units after adjusting for vacant units undergoing modernization and vacancies beyond its control, the HA will exclude all of its long- term vacancies (if any) from its count of units available for occupancy and use this section to determine its projected occupancy percentage. 60. Total Long-term Vacancies (Subtract vacant units shown on lines 21, 26a, and b from line 12. Analyze remaining vacancies and identih/those units that have been vacant for more than 12 months as of the Report Date.) 61. Unit Months of Vacancy Associated With Long-Term Vacancies (Multiply line 60 by 12) 62. Total Unit Months Available for Occupancy in RBY Adjusted for Long-Term Vacancies (Subtract line 61 from line 31(c)) Use this UMA number in all other PFS calculations. 63. Occupancy Percentage for RBY Adjusted for Long-Term Vacancies (Divide line 38(c) by line 62; multiply by 100 and round to nearest whole) 64. Average Number of Vacant Units in RBY after All Adjustments (Subtract line 60 from line 58) 65. Total Unit Months of Vacancy in RBY after All Adjustments (Subtract line 61 from line 56) 66. Vacancy Percentage for RBY Adjusted for Long-Term Vacancies (Divide line 65 by line 62; multiply by 100 and round to nearest whole) 67. Stop & Note If the result on line 63 is 97% or higher or if the result on line 64 is five or less or if the result on line 66 is 3% or less, then check the appropriate box below. You have completed the form and do not need to proceed further. []a. High Occupancy HA: Occupancy Percentage is 97% or higher for the RBY after Long-Term Vacancies Adjustment -~b. High Occupancy HA: Five or fewer vacant units after Adjustment for Long-TermVacancies [~c. High Occupancy HA: Vacancy Percentage is 3% or lower for the RBY after Long- Term Vacancies Adjustment Use 97% as the Projected Occupancy Percentage on Part B, line 11 of form HUD-52723. Use the UMA result on line 62 in calculating PFS eligibility. Use line 63 as the Projected Occupancy Percentage on Part B, line 11of form HUD-52723. Use the UMA result on line 62 in calculating PFS eligibility. Use line 63 as the Projected Occupancy Percentage on Part B, line 11 of form HUD-52723. Use the UMA result on line 62 in calculating PFS eligibility. Part J. Projected Occupancy Percentages for Low Occupancy HAs If the HA cannot determine an acceptable Projected Occupancy Percentage for the RBY using the above approach, it will use this section. The HA will use the lower of either 97% or that percentage based on having five units vacant for the RBY. Either percentage can be adjusted for vacant units undergoing modernization construction and vacancies beyond its control. Small HAs of 140 units or less will generally want to use a percentage based on five vacant units. 68. Enter 97% if HA has more than 140 units. If 140 or fewer units, determine occupancy percentage based on 5 vacant units, for RBY. (Take 60 unit months and divide by line 62; multiply by 100 and round to nearest whole. Subtract result from 100%) 69. Percentage Adjustment for Modernization and Beyond Control Vacancies (Add lines 48 plus 55; divide that sum by line 62; multiply by 100 and round to nearest whole) 70. Projected Occupancy Percentage for Low Occupancy HA (Take the pementage on line 68 and subtract the percentage shown on line 69. Use the result as the Projected Occupancy Percentage on Part B, line 11 of form HUD-52723. Use the UMA result on line 62 In calculating PFS eligibility) This form replaces forms HUD-52728-A thru -C which have been canceled. Previous edition is obsolete. Page 3 of 3 form HUD-52728 (8/2001) ref Handbook 7475.13 ~.. c -r Certification for a Drug-Free Workplace ~..Columbia Heights Housing ~licant Name Parkview Villa U.S. Department of Housing and Urban Development and Redevelopment Authority Program/Activity Receiving Federal Grant Funding Acting on behalf of the above named Applicant as its Authorized Official, I make the following certifications and agreements to the Department of Housing and Urban Development (HUD) regarding the sites listed below: I certify that the above named Applicant will or will continue to provide a drug-free workplace by: a. Publishing a statement notifying employees that the un- lawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the Applicant's work- place and specifying the actions that will be taken against employees for violation of such prohibition. b. Establishing an on-going drug-free awareness program to inform employees --- (1) The dangers of drug abuse in the workplace; (2) The Applicant's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and ~ (4) The penalties that may be imposed upon employees _~r drug abuse violations occurring in the workplace. c. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph a.; d. Notifying the employee in the statement required by para- graph a. that, as a condition of employment under the grant, the employee will --- (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her convic- tion for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; e. Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph d.(2) from an em- ployee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, includ- ing position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federalagency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; f. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph d.(2), with respect to any employee who is so convicted --- (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfacto- rily in a drug abuse assistance or rehabilitation program ap- proved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; g. Making a good faith effort to continue to maintain a drug- free workplace through implementation of paragraphs a. thru f. 2. Sites for Work Performance. The Applicant shall list (on separate pages) the site(s) for the performance of work done in connection with the HUD funding of the program/activity shown above: Place of Performance shall include the street address, city, county, State, and zip code. Identify each sheet with the Applicant name and address and the program/activity receiving grant funding.) Parkview Villa 965 40th Avenue NE Columbia Heights, MN 55421 Check here I I if there are workplaces on file that are not identified on the attached sheets. I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802) /~l~3.me of Authorized Official alter R. Fehst Title Executive Director Signature X Date form HUD-50070 (3/98) ref. Handbooks 7417.1,7475.13, 7485.1 & .3 E n- o n' n, o n' o · w ~- 'v' 'r' i',- ~ CO CO Cr~ O~ 0 0 0 0 0 0 0 0 ,t-- v-. 0 0 0 ~ o Certification of Payments to Influence Federal Transactions U.S. Department of Housing and Urban Development Office of Public and Indian Housing Columbia Heights Housing and Redevelopment Authority Applicant Name Parkvi ew Vi 11 a Program/Activity ReCeiving Federal Grant Funding The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connec- tion with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure Form to Report Lobbying, in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001,1010, 1012; 31 U.S.C. 3729, 3802) Name of Authorized Official Walter R. Fehst Signature Title Executive Director Date (mrn/dd/yyyy) form HUD 50071 (3/98) Previous edition is obsolete ref. Handboooks 7417.1,7475.13, 7485.1, & 7485.3 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: September 18, 2001 :~NDA SECTION: Items for Consideration, ORIGINATING EXECUTIVE Baa Considerations DEPARTMENT: EDA DIRECTOR NO: 7-B-1 APPROVAL ITEM: Approve Proposals for Air Conditioning, BY: Randy Schumacher BY: Boilers and Surge Protectors for Parkview Villa DATE: September 13,2001 BACKGROUND: Staff has reviewed with the EDA Board the need for air conditioning replacement, boiler reconfiguration needs, and surge protection installation for Parkview Villa. At the last Board meeting staff was authorized to obtain quotes for these capital building needs. At this time we have obtained quotes for all three improvements for your consideration. Due to the fact that it has been difficult to obtain multiple quotes on all projects, we hope to have additional information for Board consideration at the meeting. HUD funding of contracts exceeding $2,000 requires the need to have engineering plans and specifications to be drawn up, a formal bidding and advertising process to be completed, and all Davis-Bacon/Prevailing Wage procedures to be followed. These requirements are extremely costly and time consuming for such small projects and due not warrant the use of full HUD funding. Therefore, I would recommend the following funding sources to finance each respective project: ItlJD Capital PPV PPV Contractor Pro|ect Bid Fund North South Carlson Air Cond. 10Ton Air Conditioner $5,917 $2,000 $2,000 $1,917 Gilbert Mechanical Re-Pipe Boilers $12,487 $2,000 $5,244 $5,243 Mid-Northern Elec. Surge Protectors Fire Alarm/Elec. Pumps $3,197 $2,000 $599 $598 RECOMMENDATION: Staff recommends Board approval of the Proposals from C.O. Carlson Air Conditioning, Gilbert Mechanical, and Mid-Northern Electric for the above referenced Capital Improvement Projects at Parkview Villa. RECOMMENDED MOTION: Move to approve the proposal from C.O. Carlson Air Conditioning for a 10 ton Air Conditioner, Gilbert Mechanical for re-piping Boilers, and Mid-Northern Electric for Surge Protection, with funding as listed above from the HUD Capital Fund, Parkview Villa North and South operating budget; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. Attachments EDA ACTION: I: p~F~ ~ew\Approval Proposals for Boiler, AC, Surge Protectors CAPITAL FUND AIR CONDITIONING BIDS 203 Bryant Avenue North Minneapoh$, MN 5541 Phone 612-521-7694 Fax 612-521-4154 To: Pad(view Vdla From: Scott Lensing Fax= (763) 788-3978 I~ages: 1 Phone: D~te: 9/7/01 Re: Replacement of old condensing unit We include the following: 1. New 10 ton condensing unit 2. Refrigeration piping to unit 3. Electrical hook up of new unit 4. Removal of old unit 5. Recycling of out unit 6. Labor, Tax 7. Driers, Refrigerant Recovery 8. Crane 9. Recharge of new unit 10. Check/test/start All for the sum of $ 5917.00 We do not include: 1. Patching of old condensing unit Any Questions, Please Call, Thank you Please Give me a call on Monday Thank You OWENS Owens Companies, Inc. 930 E~t 80th Street Bloomington, MN 55420-1499 612/854-3800 FAX: 6 ! 2/854-3769 August 8, 2001 Mr. Bill Gault Parkview Villa 965 40~ Ave. N.E. Columbia Heights, MN 55421 SUBJECT: Replacement Condensing Unit Dear Bill: P-36295 Ken Schmoll at Owens has asked me to prepare a quote for the potential replacement of an existing 10-ton condensing unit. I know that Ken is also quoting the repair of the unit rather than replacement so this will give you the opportunity to compare the cost and benefits of either option. Obviously, if you choose to replace the unit you not only get a new coil but a complete new unit with new warranties and better efficiency as well. While it is difficult to know the exact efficiency of the existing unit, a typical replacement such as this will provide a ten to fifteen percent increase in operational efficiency, and thereby reduce operating costs. Based on lower operating costs there becomes a pay back based on energy savings over a period of time. Proposed Scope of Services · Pump down and prepare for the removal of an existing Carrier 38DA series 10-ton condensing unit · Lift, remove, and dispose of the old system off site · Provide and install a new Carrier condenser rated at 10-tons capacity · Reconnect power and control wiring · Reconnect refrigerant lines, evacuate and recharge system as required · Start and test all functions of the system · Warranty is one year on all components and labor provided by Owens and an additional four years parts warranty on the compressor (provided by Carrier) Price and Terms The price to provide the system and labor outlined above will be Seven Thousand Nine Hundred Ninety Eight and no/100 .......................................................................... $7,998 Building Services · Automation · Engineering Water Treatment · Mechanical Contracting AN OWENS TECHNOLOGY COMPANY An Equal Opportunity Employer SENT BY: SHOREVIEW, ~N 55126; aVl. 851 481 8621; JUL-25-01 9:56AM; PAOE 1/1 8C'HWAB · VOLLHABER o LUBRATT SERVICE CORP. 4500 CHURCHILL STREET . ST. PAUL, MINNESOTA 55126. PHONE: ($51)481.8000. FAX: ($$1)451-018~' To Crest View Corp. Proposal Number Project Attention 965 40th Ave. N. E. Columbia Heights, MN 55421 Condensing Unit Bill Gault Fax 612-788-3978 Terms Of Payment Delivery Terms Net 30 Days Freight Included Date July 251 2001 SALES AND USE TAXES NOT INCLUDED This proposal is for either replacement or repair of the 12 ton make up air condensing unit at 965 40'~' Avenue Northeast. Replacement: We would furnish and install a new Carrier model 38AKS012-5 condensing unit. This unit is the direct replacement for the existing unit. Unit, installation and removal of the old unit ............................................... $8,675.00 Repair: We would furnish and install two condenser coils. Condenser coils with installation ......................................................... $6,930.00 All equiptment will have to be ordered. Additional refrigerant is not included in the quote. Please advise if you require additional information. Schwab Vollhaber Lubratt, Inc Service Corporation Lowell Weide Standard Schwsb-Vollhaber. Lubratt service Corp Terms and Con,i,Uons apply to Oas proposal. Sales & Use Taxes not included. i/1 GILBERT Mechanical Contractors, Inc.' J445 ! W~s! ?6th $lfo9! Mltu'teaooIls. Mlnhesolo 55436 Phone: '(612) 835-3810 . . HVAC,', 'Plumbing'., Fire Protection ~.' Service ' : ' Fax'. Company: D.nte: I 07/10/01 Street: Project: I Condensing unit repl_~¢-_mcnt Ai-~N:City/St't': ] p,ges: ,r 1 · ':. ,.,.. ,v,,.. "?" "' Proposal'" ~"' "" ~:. '"' ...... '" ' . , ' . . , ' ' '~ '~','q. 'A,r,.' ' ; ':.~ .... ?,..,,',",.' : ,'*'.," GilSe~ Mechanic} Con~ractors, ~c. ~Jl provide the neccss~ labor ~d m~t~als ro complete ~c ~ollowi~g: Parkvicw Villa 965 40d~ Avenue N.B. Columbia I-[ei~htst Mn. 55421 William Gauit 835:4765 Replace condensing unit for Carnet unit. Price includes all material, taxes, labor, new condensing unit and driers, refrigerant recovery, re~ger.ant piping eormections, electrical connections, disposal of old condensing .unit, crane, recharge, and check/test/start. Amount: $8,770.00 Exclusions: Initial service call Premium time Payment terms: Payment terms are net 30 days Proposed By: Gilbert Mechanical Co~¥ractors, Inc. ) o--' Cheryl IV/ay - ~ / Service Coordinator Accepted By: Print Name: Date: CAPITAL FUND ~-PIPE BOILER BIDS GILBERT Mechanical Contractors. Inc. 44,51 W~sl 761h Si'tool Mlnrtm:]ooll~, MlnnMola ~5 Phone: (612)835-3810 H~AC * Plumbing * F~e Prolectlon * So.ice Fsx: (612)835~765 Company: P~vicw VBI~. Date: 09/05/0 ! StFeet: 96~ 40n Av~flu~ N.~. Project: Ci~/Stste~. Columbia Heights, Mn. 5542 ! A~N: Willi~ Gault Pa~: Proposal GJlbc~ ~cch~ic~ Contractors, Inc. wi]l provide ~c ncc=ss~ labor ~d Rcpipe fo~ (4) inactive modu]~ boilers into cxistin~ hemin~ loop. P~cc inclu&cs all mutual, ~=cs, =d labor. Amount: 512~487.00 Exclusions: Initial se~cc Pr~i~ time Payment terms: Pa~ent t~s are net 30 days Proposed By: Accepted By: Gilben ~echan~ca] Contractors, ]nc. Se~ice Coordinator Print N~e: i i i I Ill CAPITAL FUND SURGE PROTECTION BIDS FROM : EARL-HUTTON PHONE NO. : ~59 2487 Aug. 15 2881 11:21RM P1 Phone-612-919-4731 Fax- - 763-559-2487 To; ParkviewVillas From: EarlHutton 965 40th. A N E Columbia Heights, Mn. Bill Gault Pgr. 952-907-1172 Date: August 15, 2001 Ph. 763-706-3800 Page Re: Phase Loss & Surge Protection CC: Scope; 1tern One Install phase protection at three locations of electric pumps. We would provide and install a Timemark # 26~.'', Three phase monitor, tied in to the control circuit of the existing motor controls. This device will monitor for phase loss, Iow voltage and phase reversal. The cost based on doing all 3 locations at the same time would be, Four Hundred Seventy Five do!lars, per location. ($475.00) Item Two Surge protection, Fire Alarm breaker panel. Provide and install a good'"sine-wave" tracking surge protection device, as manufactured by Innovative Technology, at the circuit breaker panel that sen/es the Fire Alarm panel. This is the "Brand of Choice" of 3-M and some other very large companies. The unit would be mounted as near as possible to the breaker panel, and wired in through a 3-pole breaker. In order to accomplish this we would install a couple of "tandem" style breakers in place of standard SP breakers, along with the required 3- pole beaker. See next page. FROM. : E~RL-HUTTON PHONE NO. :-559 2487 Aug. 15 2001 ll:21AM P2 Parkview Villas, cont. The cost for item two described above, furnished and installed, One Thousand Seven Hundred Thirty Five Dollars. ($1,735.00) Item Three To install a "sine-wave tracking" surge protection device, by Innovative Technology, for the main Fire Alarm panel, near the front ent~. This device would be connected "in series" in the 120 voit circuit that provides power to the main Fire Alarm panel. It will be installed in an enclosure, with a blank cover for the normal code required physical protection. The cost for item three described above, furnished and installed, Nine Hundred Eighty Seven Dollars. ($987.00) Authorized and Approved Title Date Item One, Yes , No Item Two, Yes _, No Item Three, Yes ., No Notes: Mechanical Contractors, Inc. 44,51 W'e~l ?6lb Street Mlnfleaooll~. tq,'llflr~sola ~5 ~hooe: (612)83~381'~ iVAC · Plumblu~ , ~lreProtect~n · Se~ie Ksx: (612)83S~76s ~ompsn~: ~i~w'~i~a Ds~e: '09/17/01 ~i~tste: ~olu~bin Heights, ~n. ~421 A I iN: Wi~i~ Gaul~ Pages: Proposal Gilb~ ~ch~ical Con~a~ors, inc. will provide the necess~ labor and ma~'ais ~o ~mplete the following: R~ipe fo~ (4) inac~ve m~ular boil~s into e~sfing heating loop. Pfi~ includes all marcia1, ~xes, ~d labor. Amount: $7,680.00 Exclusions: Initial se~ice call Pr~mi~ ~me Payment terms: Pa~nt te~s ~e net 30 days Proposed By: Ace"pted By: ' Gilbm ~h~ical Contractors, Inc. C~~ Date: ~'/7 ~/ Date: Se~ice Coordinator P~nt N~c: SINCE 1951 Pa~:lcv Lev vi, i. la RYAN HEATIN 611 UNIVP..I~.~IT¥ AYFNL;~ ST PAUL, MINNE~,OTA 5SIO4 8EP 1 8 2001 & S; FA) 5e~. t3, 2001 612-788-6055 612-90'?..'i172 3) Coa2~ct, wiring from heating ~'-~tem to control center. 4) ,~a~.c an)' necessary reEaira on the old ::oilers...~0¢ ~'lormal olr, e[a~J.on · (651) 2Z4-47 24 HR SERVIt For cl:e su~ o~ . . . $4,950.00. Paymcnl~u, hcm#dc.sfollows; ?)0% clouIl, bdlO~¢e ir) (dlZ at.:>n .~cmpl~tion. ~ ~ aU of ~ ~der~l (umL~d by u~ i~ ~ m~alla~ion agaieu o~ating a~ ~hamcal dcf~ for a peri~ of l We th~ y~ f~ y~r c,~.~mi.~ and u'uN t~y E~s ~ wdl ~cci,c our f.~r~lc consldermcim~. ~ , , G:'eo_ Ryan RYAN PLUMBING & HEATING CO. ~'- - - PLUMBINg. HItA'l'lN(;i & RFMnnFI INn i'~r)N'rlq~f'-?f'~l:)~ ,,, _ . . ----- COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: September 18, 2001 AGENDA SECTION: Items for ORIGINATING EXECUTIVE Consideration, Other Business DEPARTMENT: EDA DIRECTOR NO: 7-C-1 APPROVAL ITEM: Acquisition of 3718 Central Ave. NE BY: Randy Schumacher BY: DATE: September 11, 2001 BACKGROUND: In June of 2000, the consensus of the EDA Board was to use the CDBG funds to purchase residential property located at 3718 and 3722 Central Avenue. Based on that direction, Mr. Malcolm Watson completed appraisals on both properties. Funding for the purchase of this property is through the City's 1998 ($124,473), and 1999 ($34,417), CDBG Program. As per the application to Anoka County, these funds are to "address the problem of vacant, substandard residential or commercial/industrial structures in areas planned for future commercial development and redevelopment", such as Central Avenue. The owner at 3718 Central Avenue agreed on a purchase price of $70,000. A Purchase Agreement was drafted by City Attorney, Jim Hoeft along with a waiver of relocation benefits and was signed by Ms. Heidi G.K. vonHeideman, personal representative for the estate ofMadeline Jeanette vonHeideman. A copy of the proposed Purchase Agreement and the relocation benefit waiver are attached. With the exception of final approval on the Purchase Agreement by Anoka County, which is anticipated shortly, the purchase is ready for consideration by the EDA and City Council. RECOMMENDATION: Staff recommends the Board make recommend to the City Council approval of a resolution authorizing the purchase of 3718 Central Avenue for $70,000 from CDBG Funds. RECOMMENDED MOTION: Move to recommend City Council authorize a resolution to purchase the property at 3718 Central AVenue for $70,000 in CDBG funds. Attachments EDA ACTION: h:\cons~nt Form2001\Acquisition of 3718 Central Ave. Form 1300 {1994: Rev. 1996: Rev. 19971 Rev. August 1997) M.S.B.A. ~aal Procen¥ ;Dcm NO. ! Minnesota Standard Residential ~rc~/se A~reemen~ PURCHASE AGREEMENT / PAGE 1 MINNESOTA STANDARD RESIDENTIAL PURCHASE AGREEMENT 9 Copyright 1996, 1997 by Minnesota Stats Be( Association. MinnelNlil, BEFORE YOU USE OR SION THIS CONTRACT. YOU SHOULD CONSULT WITH AN ATTORNEY TO 0ETERMINE THAT THIS CONTRACT AOEQUATELY PROTECTS YOUR LEGAL RIGHTS. MinerVa State a~ A~aciation dil~aima any liebili~ arising out pi the use o~ this form. I 1. PARTIES. This ~rchase Agrsemem ia made on : ~ , by a~ baleen 2 ~eidi ~. ~_ Van ~e;d~nn [mad;al sta~sl 4 Ci~oi~ ~ei~ht , a~ ~e~s [st~k~ ~hr t~anrs' 5 if tenancy-in common is intended[ of [buyer's address/ 6 7 BUYER. 9 2. OFFER/ACCEPTANCE. Buyer offers to purchase and Sailer spree· to sell real property legally described aa.' 10 11 12 13 [Ptoperty Tax ldentificafion Number or Tax Psrcal Number ~-'~(1-24-44-0 t I ,R ] 15 located at 37J. 8_Cc~L--zL~.Yeoue.$oulh . C;ty of ~o~b~ht~ 16 County of A~ , State of Minnesota, Zip Code 17 18 3. ACCEPTANCE O~OLINE. The acceptance date of this ~rcha~ Agreement is the date it is delivered by the last pa~ signi~ to the other 19 pa~. This off~ to p~chase, unless accepted s~ner, sh~ be void at 1 I:59 A.M., on [~ate/ ~uly ~ I ~1 20 and in such event all earnest money shall be refunded to Buyer. 21 22 4. PERSONAL PROPERTY AND FIXTURES INCLUDED IN SALE. The following items of personal property and fixture· owned by Seller 23 and currently located on the real property ar· included in this sale [Burke out/rems nor included/: garden bulbs, plants, shrubs, trees, storm 24 windows and inserts, storm door·, screens, awnings, window shade·, blind·, curt·in-traverse-drapery rod·, attached lighting fixtures with 25 bulbs, plumblma fixture·, sump pump·, water heaters, heating systems, he·ting stove·, r~'spiaca inserts, fireplace doors and screens, 26 ['~m.~N~i~r built-in air conditioning units, baCk-k~e-sie~ltersr, automatic garage door openers with controls, television antennas, 27 wa;er softener·, built-in dishwasher·, garbage disposal·, belle-~"~'~Mre~mpectors, built-in oven· and cooking stoves, hood-fans, intercoms, 28 [ns;ailed carpeting, wodebm'~-~e'~, -~uri~p~*~e~s, and aL~o the following proDerty: 29 30 31 32 33 35 36 37 Upon delivery o! the Deed, Seller shaft also de#'ver a Wairanty EEl of Sale for the above pe~onel prope~/. [Check the box/! the following p~vis/on applies rD this Purchase Agreement:/ [] Seller shall use M.S.S.A. Real Property Form No. B0 {1997), Warranty Bill of Sale. S. PRICE AND TERMS. The price far the real and personal properly included in this sale is Seven~ Thn,~,~nd =nd Nn/IC~0 38 Dollars [$~ ), which Buyer shall pay as follows: 39 40 Earnest money of $ 1.0(X)~0 by [C~BH. CHECK, -N~*T-E - state whichl C,,J:teCk 41 [select one:/ 42 ~ Seller, to be deposited and held by Seller (and may bs commingled with Seller's other fundsl pending closing, 43 [---1 Seller's lawyer, 1o be deposited and held in the lawyer's trust account pending closing. 44 ~_~ Seller'· broker, to be deposited or held by broker according to the requirement· of Minnesota Statutes, 4.5 L...J Other [describe how the earnest money will be held/ 46 payable to 47 48 49 50 51 52 53 54 55 56 57 58 receipt of which i· hereby acknowledged and $ gq 000.C~ cash. on 2~1 , the DATE OF CLOSING, 6. DEEOfMARKETABLE TTTLE. Upon performance by Buyer, Seller shall execute and deliver a Warranty Deed, joined in by spouse, if any, conveying marketable title of record, subject to: . A.Building and zoning law·, crdinanca~, state and federal regulations; 8. Restriction· relating to use or improvement of the real l~oparty without effective forfeiture provisions; C. Reservation of any mineral rights by the State of Minnesota; D.Utility ·mi dr·inept easements which do not interfere with existing improvement·*' E. Exceptions to title which constitute encumbrances, resections, o~ easements which have bean disclosed to Buyer and accepted by Buyer in this Purchase Agreement [must be speciEed in w~EngJ: 59 60 61 62 53 64 65 67 68 69 7O 71 72 73 74. 75 76 77 7. REAL ESTATE TAXES AND SPEC[AL ASSESSMENTS. Real estate taxes due and payable in ·nd for the year of closing shall be pro- rated between Seller and Buyer on · calendar year basis to the actual Date of Closing, unless otherwise provided in this Purchase Agreement. If tax statements for such taxes ara not available on the Date of Closing, the amount to be prorated shall be i00 % of the prior year's taxes, and such estimated proration shall be [sufke one] FULL AND FINAL BET1NEEN SELLER AND BUYER / -~BdU~TEOt.tPOff'REC%C~'F'GF TH~eT-H~d:-T-AN-9-TAT:,'.;~.';T~'P~R-SUeI~'~.AP~ (in which case the pa~y entitled to s credit as · result of the adjustment shall receive the amount of such credit from the other PerW within :30 days of issuance of the tax statements). Seller represents the taxes due and payable in the year(si ~C~3] will be FULL, I~at.1'; N~q -homestead classification, unless Buyer changes the tax clasaificstion for taxes payable in thB year following closing by taking possession of the rial I~0perty as Buyer's homestllld and filing II new homestead declaration within the time rm:luired by law. If the taxes due and payable in the year of closing are PART or NON-homestead classification, Seller shell pay to Buyer at closing $ -0- , in addition to Seller's prorated share of the taxes. If the taxes due and payable in the year following closing ara PART or NON-homestead classificstion and the closing takes place after the date by which Buyer must take possession of the real property as Buyer's homestead to file for homestead tax status for taxes due and payable in such year. Seller shall pay to Buyer at closing $ -0- a· Seller's share of such taxes. [$t~fke one:! S~;Yr..~ A~-$C-L~.-ER'BH~bI:-PROR~T-~-~-OP-T-HE-B~TE-~9~.CLC~-- / SELLER SHALL PAY ON DATE OF CLOSING all installments of special assessments certified for payment with the real estate taxes due and payable in the year of closing. [Braille one:/ ~:I~-BH~H~E,'~99t:IME--- / SELLER SHALL PAY ON OATE OF CLOSING all other special assessments levied as of the date of this Purchase Agreement. lB;Ilks one:/ BUYER SHALL ASSUME -.-/ 9EI:f.C--R 3;:ALL'f~q~d)OE-F~f~P~Y,',~r.:';T-~--o- special assessments pending as of the date.of this ~rohase Agreement fo~.imorovemen~s that have been order~ by the City Council or other governmental asses~ng aulhcritiea. (SeUer's ~ovision ~or pavmen~ shall be by payment into escrow pt 1 ~ times the estimated amount of the assessments.) As o~ the da~e of ~his MillerlDavis Co.. St. Paul, MN-Form t300 (1994: Rev. lgg6: ~ev. lPg7; Rev. Au~u.t 19971 M.S.~.~. Real P~De~V Form Minnesota SteWard Residential ~roha~! Agree'men~ ~RCHASE AGREEMENT / PAGE 80 ~rChlSl Agralmlnt, Seller re~esem~ that Sell~ hal ~t received a Noticl of Hilling of ~ new Public improvemen~ ~ojeot from any 82 pending after the d~te of thii ~chale A~almen[ ~nd bef~e the Date gl C~li~, 8~er may, at Buyer's 83 A. A,~me p~yment of t~ pe~i~ ~Wal luealment ~t~t adjustment to the p~chlso price of the real ~opl~; ~, 84 8. Re~k~ Sed~ Co Day the pl~iq ~11 aal/umlnt [or e~ow for Piymlnt gl ~ame as provided a~ve) a~ 8~er shall 85 co~en~ste i~..se in the purch~.l ~ce of the real ~o~, wNch i~al~ eh,il be the same a~ the altim~ed a~unt of the 87 C. Declare t~s ~chale Agreement void by ~fics TO Sally, a~ earne~ money shall be refunded to Buyer. 88 [~e one:/ ~E~~ I S~L~ SHALL PAY ON DATE 0F CLOSING any date.ed reel est.to tax~s [inc]~ 'Green 89 A~e.' taxe~ u~ Minn. Stat. 273.11 I) or s~al aalealments ~aymlnt of which il re.ired al a result of Ibm cl~ o~ t~ gO B~er shill ply rail estate t~al due a~ payable in the yl~ follo~ clo~ a~ therea~er a~ a~ unplM spi~al al/seamen;/ payable 91 there~th a~ th~ea~er, the payment of ~h is ~t oth~ pm~d~ h~n. Seller makes no re~esontation ~nc~ the a~nt of 93 94 8. DAMAG~ TO R~L PROP~. ]f Chi rail ~o~ ;s substantially damlged p~r to closing, this ~rchale Agreement shall terminate 95 and the eldest money shall bi re~nd~ TO B~. If t~ rem prope~ is d~lged mate~J~ but ~eso than substantia~ p~or TO closing. 95 ~uyer may ral~ ~his ~chiso Agroemen~ ~ ~tica to Se~r within 21 days after Seller notifies Buyer of such dam~e, ~ which 97 2~-day pehod B~er may inspe~ Ihs rail pro~, a~ in the event of such rescis~n, ~he earnest money shall be refund~ TO Buyff. 98 99 9. SELLER'S BOUNDARY LINE, ACCESS. RESTRICTIONS AND LI~ WAR~N~ES. Seller wa~ants that buildings, if any, are ent~ely within 100 ~he bounda~ li~ of the real pro~. Sell~ w~ants ~het there is a right of access TO the real propa~y from a public righ~ of way. Seller 102 there ere no presen~ violating Ot may restri~io~ relating TO ~he use or im~ovement of the real prope~. These wa~anfial shall 103 the deliver' of the Deed or Contrsot for Deed. 104 105 10. CONDITION OF PROPERTY. 106 10B and doors), wiring, and plumbing used and located on the razl property are in working order on the 109 that the Property hll ! hal nct~ hid a wet basement or water in the basement. $~II ' ~he roof h_~_al / ~ lalked. 1 I0 Seller wacante that the property: I~ / la not connected to'~E~ / N~-cable--~--YES I NO. 111 Seller shall remove all dal~is a~ all~~ included in this sale from the real ~operty before poss~sion date. Sailer 112 has not receive ' om any governmental authority aa to the existence of any Dutch elm disease, oak wilt, or other disease 114 115 B. Seller knows of no hazardous substances or petroleum products having been placed, stored, or released from or on the real property by 116 any person in violation of any law, nor of any underground storage tanks having been located on the real property at any time, except 117 aa follows: ~ 118 119 12O 121 122 123 124 125 126 127 126 12g 130 131 132 133 134, 135 136 137 138 139 140 141 142 143 144 146 147 148 149 150 151 152 153 154 156 156 157 158 159 160 161 162 163 164 .- 165 ~66 167 C. Seller's warranties and representations contained in this paragraph 10 shall survive the delivery of the Deed or Contract for Deed, provided that any notice of a defect or claim of b~alch of warranty must be in writing and any such notice with respect to matters referred to in A., above must be given by Buyer to Seller within one yaer cf the Oats of Closing or be deemed waived. Buyer shall have the right TO have inspections of the ~operty conducted prior to closing. Unless required by local ordinance or lending regulations, Seller does not plan to have the property inspected. Other than the representations made in this paragraph I0, the property ia being sold 'AS IS' with no express or implied representations or warranties by Seller aa to physical conditions, quality of constnJction, workmanship, or fitness for any particular purpose. (This paragraph is not intended to waive or limit any ploy(alone of Minn. Stat., Chapter 327A.) 11. DISCLOSURE OF NOTICES. Seller has not received any notice from any governmental authority aa to violation of any taw, ordinance or regulation affecting the real ~operty. If the real property is subject to restrictive covenants, Seller has not received any notice from any person as to a breach of the covenants. Seller has not received any notice from any governmental authority concerning any eminent domain, condemnation, special taxing district, or rezoning proceedings. 12. TRUTH-IN-HOUSING. Buyer acknowledges receipt of the Troth-in-Housing Disclosure Report or other inspection report if required by the municipality in which the real ~'ope~y ia located. 13. POSSESSION. Seller shall deliver possession of the property not tater than the fl=ce n~' closing. All interest, fuel oil, liquid petroleum gas, and all charges for city water, city sewer, siect~city, and natural gas shall be prorated between the parties as of ~ 1.4. EXAMINATION OF TITLE. To demonstrate that Seller's title ia good and marketable of record, within a reasonable time after acceptance of this Purchase Agreement, Seller shall furnish Buyer with an Abstract of Title or a Registered Property Abstract cenifiod to date including proper searches covsrirlg bank~uptciel and state and federal Judgments, federal court judgment llen~ in favor of the U.$., liens, and levied and pending special asaesamants. Buyer shall have ten {10! business days after receipt of tho Abstract of Title or Registered Property Abstract either to have 9uyer;s lawyer examine the title and provide Seller with written objections or, at Buyer's own exposes, to make an application for a title insurance policy and notify Seller of the application. Buyer shall have ten (I0! businesa days after receipt of the Commitment fo*' Title Insurance to ~'ovide Sider with a copy of the Commitment and written obiectlona. Buyer shall be deemed to have waived any title objectiono not made withirt the ten (10! day period above, except that this shad not operate aa a waiver of Seller'S covenant to deliver a statutory Warranty Deed, unlasa a Wa~anty Deed is mst specified above. If Buyer obtslna title insurance, Buyer is not waiving the tight to pbtain a good and markstabio title of record from Seller. 1e- TITLE CORRECTIONS AND REMEDIES. Seller shall have 120 days from receipt of Buyer's written title objections to make title marketable. Upon receipt of Buyer's title objections, Seller shall, within tan {I0} business days, notify Buyer of Seller's intention to make title marketable within the 1 Z0 day period. Liens or encumlxancas for liquidated amounts which can be released by payment or escrow from proceeds of closing shall not delay tho closing. Cure of the defects by Seller shall be reasonable, diligent, and prompt. Pending correction of title, all payments required herein and the closing shall .be postponed. A. If notice is given and Seller makes title marketable, then upon ~asantation to Buyer and proposed lender of documentation establishing that title has bae?r'r~ade marketable, and if not objected to in the same time and manner ae the original title obis.chose, the closing shall take piece within ten [10~ business days or on the scheduled closing date, whichever is later. S. If notice is given and Seller proceeds in good faith to make title marketable but the 120 day period expires without title being made marketable, Buyer may declare this Purchase Agreement void by notice to Seller, neither party shall be liable for damages hereunder to the other, and earnest money shall be refunded to Buyer. Miller/Caws Co., St. Paul, MN--Farm t 300 (1994; Rev. ! 998: Rev. ! 997; Rev. August 1 g971 168 170 171 172 173 174. 176 176 177 179 180 181 182 163 184 185 186 ?87 188 189 190 191 192 193 lg4 195 196 Ig7 1lB Ig9 200 201 202 203 204. 205 207 208 20g 210 211 212 213 214 215 216 ,217 218 21g 220 221 222 223 224. 226 226 227 226 229 230 231 232 233 Milll~/0lw! CO. · St. PIN. ]MN 6q 1.842. I g~IS M.S.B.A. Real Procerr¥ Form NO. ~RCHAS/ AGREEMENT / PAGE 3 C. If ~eiler deal not give notice o~ intention to make title m~kitable, or if ~tice ia gwen but the 120 day Defied exgirll without title bang I. ~oce~ to closing wit~t waiver or m~g~ in ~he 0e~ of the oblation, to title a~ ~th~t waiv~ of any readies, a~ may: ~b) U~akt precedings to correct the obj~t~ TO title; 2. Rescission of t~s ~chase Agreement ~ ~ce as ;rov~ here~, in which case the ~chase Agreement shell be null and vmd a~ aU eame~ money pa~ shell be re~ to 3. Damages from $ell~ togeth~ ~th coats a~ reachable la~er's feel, as pmitted by law: 4. S~f~ p~mence ~hin ~x moht~ aft~ ~ch 6ght of a~ion D. If t~e is m~ketable, or is made marketa~e a~ ~o~ h~ein, a~ ~y~ defaults in any of the a~eements herein. Sailer may elect eith~ of the following options, aa pe~itt~ by law: I. Ca~el this contract as provided by sta~te a~ retain all ~e~ents made hereunder as liquidated damages. The ac~wl~ge the~ intention that any ~te given ~t to this con~a~ is a down pe~ent ~te, and may be ~esented far payment ~ithsta~i~ cancellation; 2. Seek s~ecific pe~ormance within six ~nth, a~ ~ch right of a~i~ arises, including costa and reasonable la~er's Tees, ~i~ed by taw. ;. If title i~ marketable, or ;~ made merketa~e as ptov~ed h~n. 4~ Sell~ defaults in any of the agreements herein, Buyer may. pe~ by law: T. Seek d;lgea from Seller including coats and realona~e la~'s fees; 2. Seek sge~fic pedormance within six ~nt~ alt~ su~ d~t of ac~n 16. NONCES. Afl notices re,ired herein ehall be in ~ting a~ deliver~ ~araonally or mailed ;o the address as shown at Paragraph t a~vl a~. if mailed, ate effective as of the date o~ mailing. 17. SUBDIVISION OF ~ND. If this sale conetitutes or re~kes a subdivide of land owned by Seller, Seller shall gay ail subdivls~n exoeflses a~ obtain all necessa~ governmental app~vala. Sailer wa~aflts that the legal desc~ption of the real gto~e~ to be conveyed has been or ~11 be a~oved ~ recording aa of the Date of 18. MINNESOTA ~W. ~is contra~ cheil be governed by the la~ o~ the State o~ Minnesota. 19. WE~L DISCLOSURE. [~ec~ one of the fol~:/ _~ Seller ce~fies that Seile~ does not k~w of any wells on the real __ Wells on the real proge~ ate disclosed by Sell~ on the a~ached We~ Olaclo~re form. 20. SEWAGE TR~TM~T SYSTEM DISCLOSURE _~ A. SeU~ ce~ifies that sewage generated at the prope~ goee to a facility p~mitted by the Minnesota Polluti~ Control Agency (fei example, aciW or municipal sewer systemJ. ~ B. Seller ce~ifies that sewage generated at the gmpe~ does not go to a fa~liw perilled by the Minnesota Polities Con~ol Agen~ a~ Sofia's Disclosure o~ I~ividual Sewage Treatment Syetem ia a~ached {a~a~ form). C. Seller does not know if there is an aban~n~ ~idu~ sewage treatment eyetem on the ~O. Seller knows that there [strike one:] are I ate ~ aba~oned individual eewage treatment syetems on the proge~. If Seller discloses the exietence of an aba~oned i~dual eewage treatment syetem on the pro~e~, then Minnesota few re~i~es that the location of the system be disclos~ to 6~ with a mag. [~fte~ Ee//~'s O/a¢~s~e o//ndi~dua/Eewage 21. L~D PAINT DISCLOSURE. [~ec~ o~e of ~e fo/lean,ti Seller represents that the dwelling wes constructed on the real proDe~ in 1978 or later. ~ Sailer represents that the dwelling was constm~ on the real prope~ before 1976. (If such houeing is located on the real p~o~e~, a~ached a~ made a pa~ of thio ~rchase Agreement is 'LEAD PAINT ADOENDUM FOR HOUSING CONSTRUCTEO BEFORE 1978'.] 22. W~NDS, SHORE~ND, AND FLOOD ~IN CONCERNS. Cu~ently the law does not require Seller to disclose Seller's knowledge, if any, of the exi~ence of witless, sh~ela~, ~ llood plain o~ or affecti~ the real pro~e~. If B~er has not already investigated these concerns, Buyer might wist to i~lude Seller's dis~olurea reglrd~ t~sl concerns. [~eck ~e box if the fei/awol pm~s~ applies this ~ese Agreem~t:/ ~ ADDENDUM TO ~RCHASE AGREEM~T= W~NDS, SHOR~ND AND FLOOD P~IN DISCLOSU~ M.S.B.A. Real ~ope~ Form No. 8 (I 997}, i~ i~ed ~ an add~um to this ~rcha$e Agreement. ' 23. S~LER'S AFFIDAV~. At cleats, $ell~ shaa ~Oglement the wa~anties a~ te~esentationa in thio ~rchase Agreement executing a~ del~eHng · Min,=ora Uniform C~e~a~ Blank [F~m No. 116-M, 117*M, or 118-MI Affidavit of 24. CLOSING. Closi~ shell be at the office of Sell~'s la,et, B~'~ title in~rer, or at some other mutual~ agreeable location. 234 At closing, Seller end Buyer shed disclose thei~ Social Security Numbers or Federal Tax Identification Numbers for the purposes of 2:35 completing state and federal tax forms. 236 237 2S. ADDITIONAL TERMS: 238 239 240 241 242 2.43 245 246 247 248 249 250 2S. ADDENDA. Attached are ! addenda which are made a. per~ of this Purchase Agreement. 251 252 27. TIME IS OF THE ESSENCE. Time'is of the essence for ail provisions of this Purchase Agreement. 253 .. .. 254 28. MULTIPLE ORIGINALS. Seller and Buyer have signed [numberJ ] originals of this Purchase Agreement. Z57 250 263 PL,/RC:~ASE AGREEMENT i PAGE Hei~ G. ~ Vo= Hai~ (date) - ,.,- . (d~t~) CIZ~' OE' COLUNBIA (datel Idatal C'~ri~ M. SaTkora BARNA. GI./ZY & ,,c'TEF'FEH. LTD. Nord~town Finznci;l Pi,,'- Coon R~pi~ Boula,/~rd Mirm~polis. ~ I$431 Attorney For Buyer Telep/~3ne: Facsimile: CHARLES M. SEYKORA BARNA. GUZY & STEFFEN, LTD. 400 NORTHTOWN FINANCIAL PLAZA 200 COON RAPIDS BLVD. MINNEAPOLIS, MN 55433-5894 763=780-8500 Tele;)hone: Facsimile: Selling Agent ar,~ . ~aCSimlle: 6~yer*s o~ Laflder's Title Insurer. Telephone: Facsimile: 2 3 5 6 7 8 9 10 11 12 13 15 16 17 18 19 20 21 22 23 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 45 46 47 48 49 5O 51 52 53 54 55 56 57 58 59 6O 61 62 63 64 65 66 67 68 69 7O 71 72 73 74 LEAD PAINT ADDENDUM FOR HOUSING CONSTRUCTED BEFORE 1978 (use only wi~h Minnesota Standard Residential Purchase Agreement, Minnesota S~ate Bar Association 1 997) This addendum is a continuation of Paragraph 21 of ~he Purchase Agreement dated ~ 2001 by and between Heidi G. K. Yon H~idem~u~Seller and C[tY-QLC~umbi~eig ~uye~. for the prope~ located at or described as LEAD WARNING STATEMENT Every purchaser of any interest in residential real property on which a residential dwe/llng was built prior to 1975 is notified that such property may present exposure to lead from lead-based paint that may place young children at risk of deveIoping lead poisoning. Lead poisoning in young chiIdren may produce permanent neurological damage, including learning disabilities, reduced intelligence quotient, behavioral problems, and/mpa/red memory. Lead poisoning also poses a particular risk to pregnant women. The Se/Ier of any interest in residential real property is required to provide the Buyer with any information on lead-based paint hazards from risk assessments or inspections in the Seller's possession and not/fy the Buyer of any known lead-based paint hazards. A risk assessment or inspect/on for possible lead-based paint hazards i$ recommended prior to purchase. LEAD PAINT INSPECTION CONTINGENCY Buyer's obligations under this Purchase Agreement are contingent upon Buyer obtaining within 10 business days of the date hereof a risk assessment or inspection of the property for possible lead-based paint and lead-based paint hazards, the results of which are acceptable to Buyer. This contingency shall be deemed satisfied, and this Purchase Agreement shall be in full force and affect and binding upon Buyer and Seller,.unless, within 10 business days of the date hereof, Buyer notifies Seller in writing that the results of the risk assessment or inspection are unacceptable to Buyer. If Buyer notifies Seller of unacceptable results, this Purchase Agreement shall be null and void and all earnest money shall be refunded to Buyer. Buyer may waive in writing this contingency at any time. Seller's Disclosure (a) Presence of lead-based paint or lead-based paint hazards (check {i) or (ii) below: ti) ~ Lead-based paint or lead-based paint hazards are present in the housing (explain). (ii) ,~ Seller has no knowledge of lead-based paint or lead-based paint hazards in the housing. (b) Records and reports available to the Seller (check ti) or (ii) below): ti). ~ Seller has provided Buyer with all records and reports in Seller's possession or reasonably obtainable by Seller pertaining to lead-based paint and lead-based paint hazards in the housing (list documents below). (ii) ~/ Seller has no reports or records pertaining to lead-based paint or lead- based paint hazards in the housing, Buyer's Acknowledgment (initial) {c) Buyer has received copies of all information listed at (b) ti) above. (d) ~ Buyer has received the pamphlet Protect Your Family from Lead in Your Home. (e) ,~ Buyer has (check {i) or (ii) below): ti) ~received a 10 business day opportunity (or mutually agreed upon period) to conduct a risk assessment or inspection for the presence of lead-based paint and lead-based paint hazards; or (ii) . ,~ waived the opportunity to conduct a risk assessment or inspection for the presence of lead-based paint and lead-based paint hazards. Agent's Acknowledgment (initial) (f) Agent has informed Seller of Seller's obligations under 42 U.S.C.4852d and is aware of Agent's responsibility to ensure compliance. Certification of Accuracy The following parties have reviewed the information above and certify, to the best of their knowledge, that the information they have provided is true and accurate. Seller Buyer Buyer STATEM2ENT OF OCCUPANCY I, Heidi G. K. vonHeideman, as the Personal Representative of the Estate of Madeline Jeanette vonHeideman, state that the property located at 3718 Central Avenue South, Columbia Heights, Minnesota, has been unoccupied since February 25, 2001. Heidi G. K. vonHeideman Personal Representative Estate ofMadeline Jeanette vonHeideman CITY OF COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting off September 18, 2001 AGENDA SECTION: ORIGINATING DEPT: EXECUTIVE DIRECTOR NO: '~ -- C - ~ EDA APPROVAL ITEM: Approve Application 1998-02, BY: Tim Johnson BY: CDBG Housing Rehabilitation Program DATE: September 10, 2001 Background: Center for Energy and Environment (CEE) has prepared one Community Development Block Grant (CDBG) housing rehabilitation defen'ed grant/loan application, which needs to be submitted to Anoka County. Analysis: The following briefly summarizes the project. Please note that the amounts in the table include the processing fee which will be charged for each application processed. Grant # Amount Address Contractor(s) Scope of Work Summary 1998-02 $10,473 4320 Monroe Anderson Replace and install Avenue NE Heating; windows and frames, Windows Install condenser and line America set for A/C, as well as make health and safety improvements. Recommended Motion: Move to approve the CDBG Housing Rehabilitation Deferred Grant/Loan Application for Grant # 1998-02 in the amount of $10,473 for housing rehabilitation to Windows America and Anderson Heating, and the Center for Energy and Environment subject to meeting all program requirements; and furthermore, to direct staff to submit the loan application to Anoka County and to authorize all related expenses to be reimbursed from Fund 202-46350-4600/3050. .4ttachments: Proceed to Work Order; Property Rehab Contracts; Scope qf lmprovement Summar~ EDA ACTION: H:\consent200 l\Grant 1998-02 Page I of l PROCEED TO WORK ORDER CEE/COLUMBIA HEIGHTS HRA ADMINISTERING ENTITY REHABILITATION APPROVAL GRANT NUMBER RECIPIENT LAST NAME DATE AMOUNT OF GRANT $9,598.00 ALMDALE ]~/~ ] $S75.00 CEE Processing Fee Application date August 2000 Board approval date Bid opening date Funds to be drawn from year Target area Contractors Windows America, Anderson Heating City of Columbia Heights Source & amount of other funding N/A TOTAL $10,473.00 Anoka County hereby approves the Home Rehabilitation Grant applications referred to above and authorizes the immediate commencement of work as specified in each Anoka County Improvements Certificate. Grant funds for each amount shown will be forwarded upon completion of a given grant for deposit in the Administering Entity's Working Balance. Proceeds may not be disbursed until: (1) The Administering Entity conducts an inspection of the specific work for which payment is to be made and determines' that the work has been completed in a satisfactory manner; and (2) a Completion Certificate is executed by all parties for work completed. Anoka County refers the Administering Entity to the warranties set forth in the contract, which apply to each application submitted to Anoka County for approval. In the event that any of the warranties are found to be untrue, Anoka County may, at its option, exercise any of the remedies provided in the Grant Funding Agreement, including the right to require the Administering Entity to reimburse Anoka County for funds previously disbursed. 607~CDBGlwrkodr.do~ COLUMBIA HEIGHTS (CDBG) GRANT/LOAN PROGRAM SCOPE OF IMPROVEMENT SUMMARY Marian Almdale 4320 Monroe Avenue Columbia Heights, MN 55421 H# 763.788.2931 HEALTH AND SAFETY Homeowner to do ELECTRICAL Homeowner to do HEATING AND AIR CONDITIONING Anderson Heating & Air 4347 Central Ave NE Columbia Hts, 55421 763.781.6511 $1,713.00 WINDOWS AND DOORS Windows America 7928 C University Ave NE Fridley, 55432 763.786.8115 $7,885.00 FOUNDATION Homeowner to do TOTAL Sedgwick Heating Sears Heating & Cooling 8910 Wentworth Ave S 727 Algonquin Rd Bloomington Schaumburg, IL 60173 952.881.9000 651.260.9087 $2,640.00 2,881.00 Tollefson Bros. 10808 Toledo Circle Bloomington, 55437 952.881.2218 Modeen Co. 8579 Jefferson Hwy Maple Grove, 55369 763.425.3600 $?,950.00 $11,046.00 $9,598.00 $10,590.00 $13,927.00 CONTRACT FOR REHABILITATION OF RESIDENTIAI~ PROPERTY THIS AGREEMENT is made on this. day of ,2001, between Marian L. Almdale, a single person; owner of 4320 MonroeAvenue, Colum-bia Heights, MN 55421 party of the fn'st part, hereinafter referred to as the "Owner", and Windows America, party of the second part, hereinafter referred to as the "Contractor". WITNESSETH The Contractor for and in consideration of the payment or payments herein specified and by the Owner to be made, hereby covenants and agrees to furnish all materials (except such as are specified to be furnished by the Owner) all necessary tools and equipment and to do and perform all the work and labor in the rehabilitation of the residential property located at 4320 Monroe Avenue for the price and compensation set forth and specified in the Proposal si'~ned by the Contractor and which is attached hereto and incorporated herein as part of this Contract, said work to be done and performed in accordance with the Plans, Specifications, and Special Provisions therefor on file and in the office of the Center for Energy and Environment, of the County of Hennepin, State of Minnesota, which Plans, Specification, and Special Provisions are hereby made a part of this Contract. The Contractor further covenants and agrees that it will commence work on or before 2001, and will have the same completed in every respect to the satisfaction and approval of the Center for Energy and Environment and the Owner, On or before ,2001 or within ninety (90) calendar days commencing at Notice to Proceed date. The Owner covenants and agrees that he/she shall tender payment of the agreed upon contract price within thirty (30) days of satisfactory completion of said work and the receipt of the complete release of all liens arising out of this Contractor or receipts in full, covering all labor and materials for which lien could be filed, or a bond, all as provided for in the Hold Harmless clause of the Contract. The Owner and Contractor acknowledge that the activities of CEE hereunder are undertaken for the purpose of assisting Owner to receive federal funds to bring Owner's house up to state and local code, health, safety and weatherization standards. Owner and Contractor release and hold hanuless CEE and its goveming body, members, officers, agents, servants and employees from and against any claims, demands, liabilities, suits or actions in connection with this matter. 607~CDBOh'=hab-rp.doc name. IN WITNESS WHEREOF, the Owner and Contractor have hereunto subscribed their OWNER CONTRACTOR By: Marian L. Almdale Dated: Phone: By: Dated: By: Name: Dated: Phone: APPROVED AS TO FORM By David J. King, Program Manager Center for Energy and Environment Dated: By City of Colmnbia Heights Dated: 607~CDBG~hab-rp.do~ CONTRACT FOR REHABILITATION OF RESIDENTIAL PROPERTY THIS AGREEMENT is made on this day of ,2001, between Marian L. Almclale, a single person, owner of 4320 Monroe Avenue, Columbia Heightq~ MN 55421 party of the first part, hereinafter referred to as the "Owner", and Anderson Heating & Air, party of the second part, hereinafter referred to as the "Contractor". WITNESSETH The Contractor for and in consideration of the payment or payments herein specified and by the Owner to be made, hereby covenants and agrees to furnish all materials (except such as are specified to be furnished by the Owner) ail necessary tools and equipment and to do and perform all the work and labor in the rehabilitation of the residentiai property located at 4320 Monroe Avenue for the price and compensation set forth and specified in the Proposai signed by the Contractor and which is attached hereto and incorporated herein as part of this Contract, said work to be done and performed in accordance with the Plans, Specifications, and Speciai Provisions therefor on file and in the office of the Center for Energy and Environment, of the County of Hennepin, State of Minnesota, which Plans, Specification, and Speciai Provisions are hereby made a part of this Contract. The Contractor further covenants and agrees that it will commence work on or before 2001, and will have the same completed in every respect to the satisfaction and approvai of the Center for Energy and Environment and the Owner, on or before,2001 or within ninety (90) caiendar days commencing at Notice to Proceed date. The Owner covenants and agrees that he/she shail tender payment of the agreed upon contract price within thirty (30) days of satisfactory completion of said work and the receipt of the complete release of all liens arising out of this Contractor or receipts in full, covering all labor and materiais for which lien could be filed, or a bond, all as provided for in the Hold Harmless clause of the Contract. The Owner and Contractor acknowledge that the activities of CEE hereunder are undertaken for the purpose of assisting Owner to receive federai funds to bring Owner's house up to state and locai code, heaith, safety and weatherization standards. Owner and Contractor release and hold harmless CEE and its governing body, members, officers, agents, servants and employees from and against any claims, demands, liabilities, suits or actions in connection with this matter. 60~C D B G'h"~hab-rp. do~ name. IN WITNESS WHEREOF, the Owner and Contractor have heretmto subscribed their O~NER CONTRACTOR By: Name: Dated: Phone: Marian L. Almdale By: ~"/~"~ ~ / Dated: Phone: By: Name: Dated: Phone: APPROVED AS TO FORM By. David J. King, Program Manager Center for Energy and Environment Dated: By City of Columbia Heights Dated: r 607~C D BGu'ehab-rp.doc COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: September 18, 2001 AGENDA SECTION: -Items for Consideration, ORIGINATING EXECUTIVE Other Business DEPARTMENT: EDA DIRECTOR NO: APPROVAL ITEM: Approve Beauty Salon Licensing BY: Randy Schumacher BY: and Agreement DATE: September 18, 2001 BACKGROUND: Staff has been working on the licensing of the Parkview Villa Beauty Salon that is currently open to residents. The licensing of the salon is required by the Department of Commerce. Currently, the EDA owns 2 chairs with hairdryers attached and 1 beauty chair that is used by Despina Hams, a beautician that comes into Parkview Villa every Thursday to provide affordable hair care services to the residents. The EDA has never charged the beautician rental fees for the use of the building space. In researching the issues at hand, staff has found out years ago the Director had initially pursued or considered drafting a lease or use agreement for the Beauty Salon. However, we can find no record of such an agreement. Staff obtained a draft agreement from another Senior Living Facility in the area and revised to meet our needs. The agreement references licensing issues, cost of services, liability issues, safety, health, insurance, consultant responsibilities, and facility responsibilities, which will protect the Columbia Heights Economic Development Authorities interests in the property and the need to provide the necessary services to the residents at an affordable rate. This will also address any further audit concerns that may raise. In addition to the Agreement with the beautician, the EDA is required to obtain a license with the Department ~,..of Commerce. The fees for licensing the salon is $65 for a three year period. ' In compliance with the State of Minnesota Department of Commerce regulations, the City Building Official inspected the salon and notified staff that in order to meet code requirements the waiting area chairs need to be removed from the Salon area. He recommended that residents use the lunchroom across the hall for the salons waiting area. The City Attorney and the Public Housing Administrator have reviewed the agreement and are recommending adoption by the Board at this time. RECOMMENDATION: Staff recommends the Board approve the Beauty Salon Agreement with Despina Hams and authorize staff to submit licensing documentation to the Department of Commerce. RECOMMENDED MOTION: Move to Approve the Parkview Villa Beauty Salon Agreement between the City of Columbia Heights Economic Development Authority and Beautician, Despina Hams, and authorize staff to submit Licensing documentation to the Department of Commerce for said facility; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. Attachments EDA ACTION: \PPV\Beauty Salon Agreement and Licensing Beautician Services Agreement This Agreement is made this day of ., by and between Columbia Heights Economic Development Authority (hereafter referred to as "Facility") located at 590 40th Avenue NE, Columbia Heights, Minnesota 55421, and (hereafter referred to as "Consultant") located at 965 40th Avenue NE, Columbia Heights. I. Ob|ectives The objectives of this contract are as follows: Whereas, Facility does not by it's employees provide barber or beauty services for it's residents, and desires to ensure that it's residents have ready access to a licensed barber or beautician to maintain proper health and appearance on a regular basis; and Whereas, Consultant has the necessary qualifications and abilities to maintain a barber/beautician operation on Facilities premises, and is desirous of providing such an operation upon terms and conditions set forth below: Now therefore, in consideration of the premises and neutral covenants contained herein, it is agreed as follows: II. Status of Parties Facility and Consultant agree that their relationship is that of independent contractor and not of employer and employee or principal and agent. III. Insurance Consultant shall carry such liability insurance as is customary within Consultants profession, which is acceptable to Facility, and shall provide a copy of insurance to Facility. The Facility retains the right to ask for proof of workers compensation coverage and malpractice insurance if applicable. Proof of insurance shall be supplied to Facility at least annually or upon renewal of contract. Consultant shall be solely responsible for insuring his/her own equipment, supplies and property. IV. Credentials Consultant is responsible for insuring proper credentials are maintained to render stated services. Consultant shall provide Facility with a copy of such credentials at the start of the contract period and as updated thereafter. V. lndemniW The Consultant shall defend, indemnify, and hold Facility harmless against any and all claims, liabilities, damages or judgments asserted against, imposed upon or incurred by Consultant that arise out of acts or omissions, including malpractice, negligence or breach of this agreement by Consultant or any of it's employees, agents or representatives in the discharge of it's or their professional responsibilities to a resident under this agreement. VI. Discrimination Consultant will comply with. all laws regarding discrimination on the basis of race, color, creed, religion, national origin, sex, sexual orientation, marital status, status with regard to public assistance, membership or activity in a local commission, disability or age. VII. ConfidentialiW All residents and client rights must be respected and honored. Any information regarding residents, clients, and the business of the Facility is considered confidential and must not be shared outside of the context of the service rendered. VIII. Consultant Responsibilities Ao Provide barbering and/or beauty treatment to any male or female resident of the Facility requesting same, upon a schedule or regular business hours sufficient to handle such requests. Specific services to include but not limited to: shampoos, shampoo sets, haircuts, permanents, rinses, hair coloring, styling, etc. (Consultant will not be required to provide services to a resident who's account with Consultant is in arrears, if applicable.) Bo Limit said treatment to residents solely of Facility and conduct no business on the demised premises with other individuals. Co Furnish all supplies, tools, and items not otherwise leased hereunder, necessary to conduct such operation in a professional manner, at Consultant's sole expense, specifically: shampoo rinse/conditioner, hair rinse or colors, permanent solutions, curlers, curling irons, blow dryers, brushes, combs, clips, cleaning solutions and supplies. Post at all times, in a conspicuous place, Consultant's current charges for various services offered. Any change in charges must be pre-approved by the Facility. mo Comply in all aspects with standards and requirements of applicable State authority as to practices, procedures and conditions of the operation of barber/beauty shops. Fo Arrange for qualified substitute personnel to maintain continuous operation in the event the Consultant is unavailable to operate shop on a regular basis, due to vacation, sickness, leave of absence or otherwise until Consultants return. IX. Go Follow State and Federal Resident Rights, State and Federal regulations related to infection control, MN Vulnerable Adult Law, and Facility Policies and Procedures. Sanitize all equipment (curlers, combs, brushes, etc.) after each such use in an approved disinfecting solution. As well as the laundering of any towels or linens used in conjunction of rendered services. Maintain the work area, work station and supply storage areas in a clean and orderly manner at all times. Consultant will be held accountable and responsible for damages incurred to Facility "barber/beauty shop" property and/or equipment as a result of willful/malicious conduct with the intent to damage or damage incurred as a result of Consultant's negligent conduct. Consultant shall be solely responsible for the preparation of billing statements and collection of funds due from residents or clients for professional services rendered. Facility shall not be responsible for any uncollectible accounts. Lo Consultant's commerce to be limited to only customary barber/beauty services. Consultant will not engage in any other business, trade or practice nor conduct marketing or sales for any other business, trade or practice while on Facility's site. Consultant may market barber/beauty services that are offered by Consultant to Facility residents. All marketing materials, communications, etc. will be produced and distributed at Consultant's expense. Marketing materials as well as means of distribution must be approved by Facility prior to commencement of any marketing activities. Consultant will maintain an accounting, acceptable to Facility of all revenue received in conjunction with barber/beauty shop. This record will be kept on site and be made available to Facility for auditing purposes upon request. O. Follow Facilities non-smoking policy. Facili~ Responsibilities A. Space for Services The Facility agrees to lease the designated "barber/beauty" shop to Consultant as well as provide necessary heating, air conditioning, water and electrical supply. Facility also agrees to lease to Consultant the fixtures, items of equipment, and furnishings described in the attached Exhibit "A". B. Supplies The Facility agrees to provide housekeeping services (floor care), maintenance services and office services (photocopying, faxes, etc.). C. Maintenance Xle The Facility shall maintain demised premises and leased fixtures and furnishings in good repair and working order, and provide necessary janitorial work. Consultant shall promptly report to the Facility any equipment or fixtures in need of repair. Terms of Agreement A. Length of Agreement 1. This agreement will commence on the day of and shall be in existence for a period of one year from and after the commencement date. Thereafter, this agreement will automatically renew on each anniversary date unless terminated by either party hereto. 2. This agreement may be terminated, at any time, by either party upon a written 30- day notice to the other party. Miscellaneous Provisions A. Neither party hereto shall delegate responsibilities nor assign rights acquired hereunder without the prior written approval of the other party. B. The Consultant shall be able to show proof of freedom from Tuberculosis on an annual basis, per Facility Tuberculin policy. Signatures: Facility Representatives By: It's Date: Consultant By: Title: Date: By: It's: Date: Exhibit A Fixtures, items of equipment, furnishings located in the barber/beauty shop at Parkview Villa that are the property of the Facility: QuantiW 2 Each 1 Each Description Chair with Hairdryer attached Beauty Chair It is agreed between the undersigned that the equipment described above is the property of Facility. Facility Representative: Date: Facility Representative: Date: Consultant: Date: H:kPPVkBeautician Agreement STATE OF MINNESOTA DEPARTMENT OF COMMERCE 85 EAST SEVENTH STREET, Suite 600 ST. PAUL, MINNESOTA 55101 (651) 296-6319 COSMETOLOGY SALON LICENSE APPLICATION LICENSE NUMBER DATE PROVISIONALISSUED (For Department Use Only) IDATE PROCESSED TYPE OF LICENSE (check approp~{~t_e boxes) ET'Cosmetology Salon ~ New [3 Esthetician Salon [3 Late Renewal [3 Manicure Salon [3 School Check if salon is located in )/our home [3 Individual Proprietor [3 Partnership r=l Corporation El Ltd. Liability Co. [3 Business Trust B. APPLICANT INFORMATION alor]Ma{ne arKvlew Villa Beauty Salon ICorporate Name (if applicable) Street Address 40th Avenue NE County of Salon Location Anoka city Columbia Heights Salon Telephone Numbe~ ( 763 )572-8639 State MN State Tax I.D. Number 411269646 Designated Licensed Manager Employed by Salon (as it appears on license) Despina Hams ManageCs License Number ~ Manager's License Expiration Date 7985562 I 12/31/2001 C. OWNER INFORMATION IZip Code 55421 List Name(s) and Address(es) of Owner(s) and Officer(s) (attach additional partes if needed). See instruction #5 and #7. Owners Name Owner's Address Columbia Heights Economic Development Auth(mity 950 40th Avenue NE, Columbia Heights, Owner's Name Owners Address 55421 IMM D. COMPLETE THE FOLLOWING IF THIS APPLICATION IS DUE TO RELOCATION, NEW OWNERSHIP, AND/OR STRUCTURE CHANGE Former Name of Salon License Number Former Address of Salon City, State E. INSURANCE INFORMATION The applicant must provide evidence of the salon's coverage by PROFESSIONAL liability insurance of at least $25,000 for each claim and $50,000 total coverage for each policy )/ear for each operator. (NOTE: This is not ,qeneral liability insurance) PROFESSIONAL Name of Insurance Company (NOTthe insurance agency) Policy or Binder Number LIABILITY iNSUP, ANCE: St. Paul Fire & Marine GP09302324 WORKERS' Name of Insurance Company (NOTthe insurance agency) Policy or Binder Number COMPENSATION Safeco/American States Ins Co 01CL382338-70 INSURANCE: · · REV. 6/95 (OVER) FOR PROMPT PROCESSING OF YOUR APPLICATION, YOU SHOULD FOLLOW THE DIRECTIONS AND USE THE CODES PROVIDED ON THE AI-I'ACHED SAMPLE FLOOR PLAN. BLUEPRINTS CANNOT BE ACCEPTED. FLOORPLAN NAME OF SALON Parkview Villa Beauty Salon PLEASE COMPLETE THE FOLLOWING: (Lines 5 - 8 need only be completed if these areas are part of the actual salon space.) 1. /~q~ ~ square feet for first practitioner (120 - Cosmetologist; 110 - Esthetician; 100 - Manicurist). 2. square fee~ for 3. ~ total square feet for 4. SALON MEASUREMENTS: 5. LESS Reception Area 6. LESS Restroom Area 7. LESS Supply Area(s) (number) of additional practitioners (50 - Cos; 50 - Esth. 35 - Manicurist). (total number) of practitioners. X ~ square f~t~~ 8. - ........................ Total of lines 5, 6 and 7 = ~,~ square feet. 9. Line 4 minus line 8 equals BALANCE ......................... square feet: / If the balance on LINE 9 is less than the total on LINE 3, your salon DOES NOT MEET the square footage requirements. REV. (OVER) LOCATION DIAGRAM NAME OF SALON Parkview Villa Beauty Salon MAILING ADDRESS DIRECTIONS: NOTE: If your application is a late renewal, and the expiration date of your license is less than one year ago, you are not required to obtain zoning approval, a local building code inspection, or a floor plan. HOWEVER, if it has been longer than one year you must obtain the proper inspections and provide a floor plan. TO BE COMPLETED BY THE APPROPRIATE OFFICIALS BEFORE SUBMITTING APPLICATION. NOTE: if there is no building code inspection required or if no zoning approval is required, a city or county official must submit a statement to effect or official. F. BUILDING CODE INSPECTION This salon meets the minimum standards of the Minnesota State Print or Type Name Position or Title Held H. HOURS OF OPFRATION G. ZONING APPROVAL This salon ha., the Zoning Commission. Signature I Datech~,///~/' t Position or T itle/~.l.d/_ List the days of week and business hours which salon will be open. (If open by appointment only, you must designate 1/2 day per month, Tuesday - Friday, that you will be available for inspections.) I hereby certify that the contents of this application are true to the best of my knowledge. Signature of Applicant Date CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.B., Cotumbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights, mn.u~ Gary L. Peterson Counciimembersc Julienne Wyckoff Marlaine Szurek BrUce Nawrocki Bobby Williams City Manager: Waiter R. Fehst COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT DEPARTMENT June 18, 2001 Anita Kottsick, Public Housing Coordinator Parkview Villa Senior Housing Facility 965 40~ Avenue NE Columbia Heights, MN 55421 RE: Parkview Villa Beauty Salon Dear Anita: As you know, staffhas been working on the licensing for Parkview Villa Beauty Salon that is currently open to residents at Parkview. In compliance with the State of Minnesota Department of Commerce regulations, we have had the City Building Official inspect the salon. He has notified staffthat in order to meet the code requirements the waiting area chairs need to be removed fi-om the Salon area. He recommended that residents use the lunchroom across the hall from the salon as their waiting area. This action should be done as soon as possible. If you have any questions in regards to this matter, please feel free to contact our Building Official or myself. Yours very truly, .-. Acting Community Development Director C: Shirley Barnes, CEO, Crest View Corporation Walt Fehst, City Manager H:\Memos2OOl\PPV Salon code Requirements THE City OF COLUMBIA HEIGHT:~' DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORTUNITY EMPLOYER COSMETOLOGY FEE SCHEDULE EFFECTIVE JULY 1, 1999 This fee schedule replaces all previous fee schedules in any informational handbook. FEES FOR NEW LICENSE The following fees are also paid if you request reactivation of your license when more than three years have passed since your license expired. Cosmetology Operator $ 45 (three-year license) Cosmetology Manager $ 60 (three-year license) Cosmetolo~l¥ IQ structor . $ 60 (thr~_~_~3/ear licen.~e) ~.COsm~l~l~.~**~)~.~,~:~5,~6E.~t~¥e~y~ar. licen~ - LATE RENEWAL FEES The following fees are paid if you request renewal after your renewal date has passed but before the end of that three-year license period. Late renewal will extend the license to the end of that three-year license period.) Cosmetology Operator $ 30 Cosmetology Manager $ 45 Cosmetology Instructor $ 45 (Cosmetology Salons that fail to renew within 30 days after their renewal date will be required to submit a complete new salon application form and a new application fee of $65.) OTHER LICENSE FEES Cosmetology School Application and License Certificate of Identification $900 $ 20 SERVICE FEES As of July 1, 1999, there is no fee for the following services: Letter of Certification Salon Provisional License Duplicate License Temporary 45-day License Name or Address Change License History PLEASE MAKE CHECK OR MONEY ORDER PAYABLE TO THE MINNESOTA COMMERCE DEPARTMENT. CASH CANNOT BE ACCEPTED. Please note that if incorrect fees are submitted with an application, the application will be returned and your licensure may be delayed. Rev. 8/99 500 N. Meridian P.O. Box 1636 Indianapolis, IN 46206o1636 POLICY NUMBER: 01-CL-382338-7 DAVID HAMS DESPINA HAMS 4901 WASHINGTON ST NE COLUMBIA HEIGHTS, MN 55421 !,1,1,,I,1,,I,,I,,I,1,,,11,,,111,,,!1,,,I,,,1111,,,,,,!!,11,,I Thank you for placing your business with AMERICAN STATES INSURANCE COMPANY SAF EC(7' 6-2413 (2-91) CHTCAGO(A) o8 (-o21) AC [NSURED COPY PREPARED 12- 13-00 x. C-AG-13-PRINTO01-3489-0(X~1 -D 6-3695 (11-9a) .If You Have a Claim SAFECO/American States has an unparalleled history of being there when our customers need us the most. Our new claims service, Express Reporting, ensures your claim will be handled quickly. We'll do everything we can to get you and your business back on track as quickly as possible. Our Express Reporting claim number for all claims except Workers Compensation is: 1-888-557-5010 Workers Compensation Policyholders -- If you have an injured employee, please call the following numberimmediately. 1.-888-274-0808 We'll take care of the First Report of Injury and do everything we can to get your employee back to work as quickly as possible. Please note: Some atates asaeaz fines and/or penalties for failure to report employee injuries in a timely manner. American States Insurance A SAFECO Company ~ $ A F E C Ct HOW TO SAVE MONEY AT AUDIT TIME 6-4578 (2-00) Whenr and why is an audit necessa~? An audit is necessary alter the expiration of a policy which has a variable premium base, such as payroll or sales. It is necessary to determine the correct exposure or premium base for the insurance coverage provided. The original premium on this policy was an estimated premium. The final audit determines the actual premium. When actual exposures differ from estimated exposures, an adjustment must be made to the premium of the expired policy. How should your records be kept? Proper record keeping will permit the auditor to apply any allowable credits to your final premium. When the auditor requests payroll information, this means remuneration. Remuneration means money or any substitute for money. To obtain proper credits, your books should reflect the following: Overtime: In most states the amount paid in excess of straight-time pay can be deducted if the excess can be verified in your records. You must show overtime pay separately by employee and in summary by classification of work. If this is done, the auditor will be able to make deductions from your payrolls. Without the proper breakdown, no overtime deduction can be made. Division of Payroll: Generally, a division of an individual employee's payroll to more than one classification is not allowed, except for construction or erection workers. In these cases, the payroll may be allocated to each type of work performed if proper records are kept. Your records must show the number of hours and amount of payroll for each type of work. Without an adequate breakdown, the full payroll must be charged to the highest-rated classification. If you are a contractor and your exposure is based on the number of employees (Ultra Contractors Policy), it will be necessary for the auditor to determine the actual number of days that each employee worked during the policy term. This is required to assure that your policy premium will adequately reflect the actual exposures. Subcontractors: All subcontractors that you use must provide you with current certificates of insurance proving they have General Liability insurance as well as Workers' Compensation insurance for the time that work is performed. If American States Business Insurance is providing your general liability coverage, the limit of liability required by each of your subcontractors is a minimum of $100,000 of coverage or at least 50 percent of your liability insurance policy limits - whichever is less. If the certificates of Insurance are not available for review, the subcontractor amounts must be treated as payroll and appropriate premium charges will be made. Sales Records: If your policy is based upon gross sales, the records need to be separated by location in order for us to be able to rate your policy properly. There are some allowable deductions from the total safes. These include: Sales and excise taxes collected and submitted to a government division. Credits for repossessed and returned products, including allowances for spoiled and damaged goods. Royalty income from patent rights or copyrights which are not product sales. Freight charges on sales, if freight is charged as a separate item on the customer's invoice. Note: If an audit is needed, the above information represents the general rules that are in effect in most Jurisdictions. There are exceptions to these rules that may apply in your state. We suggest that you discuss your particular situation with you agenL C-AG-13-PRINT001 ~14~g.~0 Providing You Peace of Mind A SAFECO INSURANCE POLICY American States Business Insurance Presented by SAFEC0 DAVID HAMS DESPINA HAMS 4901 WASHINGTON ST NE COLUMBIA HEIGHTS, MN 55421 Your Independent SAFECO Agent: NORTH SUBURBAN AGYS, INC 11421 HANSON BLVD NW COON RAPIDS, MN 55433 (763) 755-2300 SAFECO' SAFEC0 Insurance Company of America SAFEC0 Plaza, Seattle, WA 98185-0001 NAMED INSURED AND MAILING ADORESS SAFEC~ AMERICAN STATES INSURANCE COMPANY INDIANAPOLIS, INDIANA COMMERCIAL INSURANCE POLICY PAGE DAVID HAMS DESPINA HAMS 4901 WASHINGTON ST NE COLUMBIA HEIGHTS, MN 55421 RENEWAL DECLARATIONS POLICY NUMBER REN mEWAL OF 01-CL-382338-7 01-CL-382338-6 ol-s5 POLICY PERIOD FROM 01-15-01 TO 01-15-02 12:01AM STANDARD TIME AT YOUR MAILING ADDRESS ,SHOWN ABOVE. AGENT NAME AND ADDRESS NORTH SUBURBAN AGYS, INC 11421 HANSON BLVD NW COON RAPIDS, MN 55433 22-60355 (763) 755-2300 THIS POLICY IS SUBJECT TO FINAL AUDIT. TOTAL ESTIMATED ANNUAL PREMIUM DUE ON EFFECTIVE DATE: $125.00 REVISED RENEWAL POLICY - INCREASED LIABILITY LIMITS TO HELP MEET MINIMUM PREMIUM IN RETURN FOR THE PAYMENT OF THE PREMIUM, AND SUBJECT TO ALL THE TERMS OF THIS POLICY, WE AGREE WITH YOU TO PROVIDE THE INSURANCE AS STATED IN THIS POLICY. THIS RENEWAL SERVES THE SAME PURPOSE AS WRITING A NEW POLICY WITH THE SAME PROVISIONS, CONDITIONS AND INSURING AGREEMENTS. THE INDIVIDUAL COVERAGE PART DECLARATIONS WHICH FOLLOW, LIST ALL OF THE FORMS THAT APPLY TO YOUR RENEWAL AND THOSE, IF ANY, WHICH NO LONGER APPLY. ONLY NEW OR REVISED FORMS ARE ATTACJ, I,~D TO THIS RENEWAL. YOU MUST ADD THEM TO YOUR PRIOR POLICY. COMMEI~CIAL LIABILITY COVERAGE PART .................... $ 125.00 125.00 COUNTERSIGNATURE 9-CC(0887) (DATE) H COMPANY USE ONLY oa (KATMOL) AC ZNSURED COPY PREPARED 12-13-00 CHICAGO(A) * (BONUON · C)-AG -1 3-PRINTO01 COMMERCIALLIABILITY COVERAGE PART DECLARATIONS PAGE CG -LAST NAMED INSURED: DAVID HAMS FORM OF BUSINESS: INDIVIDUAL POLICY NUMBER: 01-CL-382338-7 LIMITS OF INSURANCE COMMERCIAL GENERAL LIABILITY GENERAL AGGREGATE LIMIT (OTHER THAN PRODUCTS-COMPLETED OPERATIONS) PRODUCTS-COMPLETED OPERATIONS AGGREGATE LIMIT PERSONAL AND ADVERTISING INJURY LIMIT EACH OCCURRENCE LIMIT DAMAGE TO PREMISES RENTED TO YOU (ANY ONE PREMISE) MEDICAL EXPENSE LIMIT (ANY ONE PERSON) . 500,000 500,000 500,000 500,000 200,000 10,000 LOCATION OF ALL PREMISES YOU OWN. RENT. OR OCCUPY: 1. 4901 WASHINGTON ST NE MINNEAPOLIS,MN 55421 CODE CLASSIFICATION-PREMIUM BASIS EXPOSURE RATE PREMIUM 72310 MISCELLANEOUS PROFESSIONAL LIABILITY ** LOCATION # 1 ** BEAUTY OR BARBER SHOP LIABILITY - BEAUTY PARLORS OR HAIR STYLING SALONS (FIRST FULL-TIME OPERATOR) TO MEET POLICY WRITING MINIMUM TO MEET LOCATION MINIMUM COMMERCIAL LIABILITY TOTAL 60.2000 $ 60.00 40.00 25.00 $ 125.00 THE FOLLOWING FORMS CURRENTLY APPLY TO THIS COVERAGE PART: IL0017, IL0021' CG0041, CG0001, CG7635, CG7600, IL0245, 9-5556' IL7201' 6-3441, CG0122' CG8613, ¢G2147 6-4578 11198' ,1194' ,0586' ,0798' ,1298' ,0396' ,0800' ,0999 ,0392 ,1196 ,0798 ,0598 ,0798 .0200 - COMMON POLICY CONDITIONS - NUCLEAR ENERGY LIABILITY ENDTS - A2IENDMENT OF POLLUTION EXCLUSION ENDT. - COMMERCIAL GEN LIAB COV FORM - LIABILITY PLUS ENDORSEMENT -' BEAUTY PARLOR, HAIR STYLING SALON - MINNESOTA CHANGES - CANCELLATION/NON-REN' - UMBRELLA STUFFER - CHICAGO - COMPANY COMMON POL CONDITIONS = MINNESOTA NOTICE TO POLICY - MINNESOTA CHGS-CONTRACTUAL LIAB EXCL - ASBESTOS EXCLUSION - EMPLOYMENT-RELATED PRACTICES EXCL - HOW TO SAVE MONEY AT AUDIT THE FOLLOWING FORMS NO LONGER APPLY TO THIS COVERAGE PART: IL0245(1297) - MINNESOTA CHANGES - CANCELLATION/NON-REN 9-CC (CO) (1298) CHICAGO (A) (~TMO) PREPARED 12-13-00 CMD40 SEQ.0001 C-AG-13-PRINTO01-3489-OO'l 1-O THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. s A F E C O' MINNESOTA CHANGES - CANCELLATION AND NONRENEWAL IL 02 45 08 00 This endorsement modifies insurance provided under the following: BOILER AND MACHINERY COVERAGE PART COMMERCIAL CRIME COVERAGE PART COMMERCIAL GENERAL LIABILITY COVERAGE PART COMMERCIAL INLAND MARINE COVERAGE PART COMMERCIAL PROPERTY COVERAGE PART EMPLOYMENT-RELATED PRACTICES LIABILITY COVERAGE PART FARM COVERAGE PART POLLUTION LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART PROFESSIONAL LIABILITY COVERAGE PART When this endorsement is attached to the Standard Property Policy CP 00 99 the term Coverage Part in this endorsement is replaced by the term Policy. The following provisions apply except when Paragraph C. of this endorsement applies: The Cancellation Common Policy Condition is replaced by the following: CANCELLATION 1. The first Named Insured shown in the Declarations may cancel this policy by mailing or delivering to us advance written notice of cancellation. 2. We may cancel this policy, subject to the provisions of B.3. below, by first class mailing, or by delivery, of a written notice of cancellation to the first Named Insured and any agent, to their last mailing addresses known to us. Notice of cancellation will state the effective date of cancellation. The policy period will end on that date. 3. Policies In Effect a. Less Than 90 Days If this policy is a new policy and has been in effect for *fewer than 90 days, we may cancel for any reason by giving notice at least: (1) 10 days before the effective date of cancellation, if we cancel for nonpayment of premium; or (2) 30 days before the effective date of cancellation, if we cancel for any other reason. b. 90 Days Or More If this policy has been in effect for 90 days or more, or if it is a renewal of a policy we issued, we may cancel only for one or more of the following reasons: (1) Nonpayment of premium; (2) Misrepresentation or fraud made by you or with your knowledge in obtaining the policy or in pursuing a claim under the policy;, (3) An act or omission by you that substantially increases or changes the risk insured; (4) Refusal by you to eliminate known conditions that increase the potential for loss after notification by us that the condition must be removed; (5) Substantial change in the risk assumed, except to the extent that we should reasonably have foreseen the change or contemplated the risk in writing the contact; (6) Loss of reinsurance by us which provided coverage to us for a significant amount of the underlying risk insured. Any notice of cancellation pursuant to this item shall advise the policyholder that he or she has 10 days from the date of receipt of the notice to appeal the cancellation to the commissioner of commerce and that the commissioner will render a decision as to whether the cancellation is justified because of the loss of reinsurance within 30 business days after receipt of the appeal; (7) A determination by the commissioner that the continuation of the policy could place us in violation of the Minnesota insurance laws; or Copyright, Insurance Services Office, Inc., 2000 Page 1 o! 2 C-AG-1 ~.PRINT001-3489~ Providing You Peace of Mind A SAFECO INSURANCE POLICY Thank you for allowing SAFECO's American States Business Insurance to fulfill your insurance needs. If you have any questions regarding your policy, please contact your independent insurance agent. p~' SAFECO' SAFECO Insurance Company of America SAFEC0 Plaza, Seattle, WA 98185-0001 C-AG-15-PRINT~O1-34~,9-{X)1 ~D North Suburban Agencies, Inc. 11421 Hanson Bird NW Coon Rapids, MN 55433-3719 Phone: 763-75~-2300 David & Despina Hams 4901 Washington St NE Columbia Heights, MN 55421 " M E M O Page I - ACCOUNT NO, OP DAT~ DHAMS- 1 RC 01/24/01 POLICY INFORMATION POLICY # 01CL382338-70 TYPE IrFFECTIV~ EXPIRATION LIAB 01/15/01 01/15/02 David & Despina Re: Business Insurance Enclosed please find your Business Liability Insurance Policy with Safeco/American States Insurance Company for the period of 1/15/01 to 1/15/02. Please take a few minutes to review the policy and it's coverages carefully and contact our agency immediately if you have any questions or concerns. Your business with our agency is greatly appreciated. Thank you. Rochelle Cardinal, CISR CREST VIEW CORPORATION MAN'FOUX TUBERCUI.,IN TEST Employee name: ' .~. e~_.,0 r) /-/fa yr~ ~ Dept. ~, ~Z Y'i Employee signature:~_,~ ....... If employee is under' 5~e~'s ~I~ age, mst hav~'parent signature. Parent signature: Check one: New Employee - receive a two-step mantoux. _Sc/Anniversary employee - receive a one-step mantoux. For persons with a history of NEGATIVE Mantoux reactions. STEP 1 .Inform recipient mantoux is to be read 48-72 hours after administration and that new employee may not begin working until the first step has been read and determined to be negative. Site: (circle oneh R /[. L) forearm N Date: 7 Ja,~f-~9 f' Results: Nurse: ~_ ,~ 43z ( record irfImm of indurations) STEP 2 (Due one week after first step given) Inform recipient mantoux is to be read 48-72 hours after administration. GIVE Date: Site: (circle one) Manufacturer: Lot #' R / L forearm Nurse: READ (in 48-72 hours) Date: Results: ( record in mm of indurations) Nurse: A reaction of 15 mm or more is considered positive. A reaction of 10 mm or more is considered positive if other risk factors are present. Ifa positive reaction is present, proof ora negative chest X-ray needs to be provided before employee will be allowed to work. A chest x-ray may be obtained for a nominal fee at: Hennepin County Medical Center (612-347-2300) Send a copy of the positive mantoux with the employee. For persons with a history of POSITIVE Mantoux refer to Mantoux Policy. Memorandum To: Walt Fehst, City Manager From: Randy Schumacher, Acting Community Development Director Mark Nagel, Housing Coordinator Date: September 5, 2001 RE: Former CD Director Ken Anderson Memo Walt, attached is a memorandum from former CD Director Ken Anderson dated January 2, 2001 summarizing the projects being undertaken in the Community Development Department. As it has been 8 months since he left, we thought that we would provide you with an update on these projects: Elevator Modernization at Parkview Villa: All payments to Millar Elevator have been made and the HRA has been reimbursed for all costs related to the project. The Davis-Bacon documentation for the project, which was not done and was an audit finding, has been completed by Millar Elevator. Once verified by staff and HUD, this project will be complete. o Parkview Villa - 4607 Tyler Street: The one year and five year Capital Improvements Programs have been completed for 2001 through 2006. They were included in the Annual PHA Plan, which will be considered by the HRA in September. The Trans-Alarm Security System has been installed and will be on line as son as the cards are received and the wiring for the camera is complete. The contract payment from APT for the antenna will be billed in December. Snow removal services will also be bid later this Fall. Columbia Heights Transition Block: As you know, the Columbia Heights Transition Block Project is well underway and all outstanding issues have been identified and followed up on by staff. The TIF documents have been completed and the bonds to be sold for the senior housing are in the process of being sold. This should be a great addition to the community when the project is complete. Parking Ramps: The City does not need to budget funds for the evaluation of the 2 ramps, as suggested in Mr. Anderson's Memo, because that is the responsibihty of the lessees, as per contract. The bid from Clark Engineering for $3,000 to do audits of the 2 ramps was approved at the August 21 EDA Meeting. The outcome of the audit should form the basis for Capital Improvement Plan for the 2 ramps. o 10. 11. 12. The City/EDA does need to renegotiate the Parking Ramp Agreement with Columbia Park Medical Clinic; though, it would be sensible to wait until the audit is done. Comprehensive Plan: This is now complete and has been approved by Metropolitan Council. In addition, staffhas provided information to improve the City's Housing Performance Score, which, if approved, will mean a greater chance of success in obtaining redevelopment, housing, and transportation grants. Zoning Code: The zoning code re-write is now complete and approved. Downtown Master Plan: The Town Square Concept Plan was approved as preferable to the Urban Green Concept Plan, but City Council recently began discussions on an additional concept for Central Avenue by another consultant. Staff is currently working with 2 businesses interested in expanding within, and contrary to, the Town Square Concept Plan. These differences will need to be resolved, so that staff can move forward on implementing an agreed upon vision for the redevelopment of Columbia Heights, most notably Central Avenue. Community Development Calendar: In process. Administrative Reimbursement - Columbia Park Medical Clinic Project Bond Issue: A meeting will be set with Bond Counsel John Utley, when the anniversary date for the bond issue nears, regarding the reimbursement of the City's administrative costs. Community Development Block Grant Program: The grant application was submitted on time and the City received $175,000 for the University Avenue Redevelopment Program. Using 1997 and 1998 CDBG funds, two blighted/nonconforming homes, 3718 and 3722 Central Avenue, are slated for purchase and demolition - a Purchase Agreement has been signed by the homeowner at 3718 Central Avenue and negotiations are underway with the Homeowner at 3722 Central Avenue. Columbia Heights Economic Development Authority: All follow-up in Mr. Anderson's Memo has been completed with exception of the process for the appointment to the at-large Commissioner vacancy, which needs to be filled on or before January 8, 2002. Attomey Steve Bubul will be forwarding an action schedule, along with necessary ordinances and resolutions for Council action. 4401 Quincy Street and 3913 Polk Street: Every checklist item for completion of this project is either in process or complete - closing is scheduled for the first week of October. 13. Demolition Projects: In process. 14. Code Enforcement/Permits/Zoning/Inspections: The State still conducts electrical inspections. Discussion on the reorganization of the department, including building inspections, continues, along with the inspection load. Follow-up on the 2 site plans has been completed. 15. St. Timothy's Lutheran Church: TIF District not certified despite City CounciVEDA approvals. Research on "decertifying" this district underway, along with modifications to TIF District #1, the Scattered Site Housing District, for greater payback. Modifications in the latter District must be complete by September, 2002. 16. Blue Earth Environmental Company: At a stalemate - company refuses to provide information to show that they complied with CDBG Program Regulations. Recommend discussion with Anoka County to discuss how to proceed. City continues to hold $5,000 payment from the company. 17. Minnesota City Participation Program: This is the fn'st-time homebuyers program that the City/EDA agreed to work with Anoka County on in April. This program has been very successful with 6 loans and over $645,000ofthe Anoka County allocation being made in Columbia Heights, as of July 31st. The program ends in October, 2001 and if the City goes over $1,000,000 in loans, it may wish to consider its own allocation next year. 18. Joint Community Task Force: The joint effort by Columbia Heights and Fridley to study the impacts of the Medtronics new HQ campus is just about complete- the consultant's report has been received and discussed. 19. Center for Energy and Environment Assistance: The contract was signed and approximately monthly meetings with CEE have been held. Over $1,000,000 in grants and loans from the various housing rehab programs have been made by CEE, but they lag in completing CDBG Program grants and loans. It may be that the CDBG part of the grants and loans should be contracted with ACCAP to see if the performance is better. 20. There have been many other items completed not on his memorandum, such as the institution of the BRLF, the sale of the Home Mortgage Loan portfolio, and the write-off of the Section 8 loan just to name a few. Walt, if you have any further question, please let us know. COMMUNITY DEVELOPMENT DATE: January 2, 2001 TO: Walt Fehst, City Manager Randy Schumacher, Community Development Assistant Tim Johnson, City Planner Mel Collova, Building Official FROM: Kenneth R. Anderson, Community Development Director Projects Summary. The following memorandum is provided in list form to identify the current status of projects being undertaken in the Community Development Department. I have tried to summarize the major points and contact people associated with each project to facilitate future project administration. These projects are listed in random order and reflect no particular priority: 1. Elevator Modernization at Parkview Villa: The Elevator Modernization Project at Partcview Villa North has been completed by Millar Elevator Service Company. The final payment was approved by the City Council on December 27, 2000 and the final disbursement made to Millar Elevator Service Company on Friday, December 29, 2000. A payment voucher needs to be processed for final payment to Ted Smith of Elevator Advisory Group, Inc. Payment to Mr. Smith should be the last payment related to this project. A reimbursement request needs to be submitted to HUD via the LOCCS system by Tim Johnson, City Planner. This project was funded with CLAP monies made available from the U.S. Department of Housing and Urban Development. Contact people are as follows: Don Armborst, Millar Elevator Service Company, 651-646-8822 or Terri Katz at 651-646-8822. Ted Smith may be reached at 651-293-0595. The HUD contact is Norb Kowalczyk at 612- 370-3135, extension 2222. e Parkview Villa-4607 Tyler Street N.E.: There are a number of activities underway as part of the day-to-day administration at Parkview Villa. The acquisition of a software program needs to be completed. The Capital Improvement Program (CIP) Committee which consists of the Housing Administrator; the Maintenance Engineer; Marlaine Szurek, Commissioner; and the Deputy Executive Director need to meet to finalize the proposed five year CIP for Parkview Villa. While the bulk of the information is available, I suggest the presentation be amended to reflect in a summary page the itemized improvements and estimated improvement cost by item and year for 2001 through 2005. In the future, CIAP competitive grant application funds will not be available in lieu of the new Capital Grant Program. Approximately $128,000 has been made available for improvements to Parkview Villa North through this program. Items to be considered for 2001 include painting the exterior structure, installation of proximity readers and a security system through Trans-Alarm, Inc., and reimbursement of funds spent for the Elevator Modernization in Parkview Villa North which exceeded the 1997 and 1999 CIAP Grant Funds. Other work that needs to be considered is improvement and upgrade to the boiler system and a program for cabinet replacement in the building. Finally, each year prior to December 1 s, a letter needs to be submitted to American Portable Telecom (APT) seeking reimbursement for the antennae on the North building per the site lease ag-reement. Trans-Alarm, Inc. has been contacted on several occasions for the name and phone numbers of other sites which their proposed security system has been put in place in order that EDA Commissioners may view their system. We have also discussed the installation of proximity readers on the exterior doors to improve building security. An estimate has been provided by Trans-Alarm, Inc. for approximately $28,456.96. They have indicated a desire to view the facility with the Maintenance Engineer to confirm how cabling can be installed to place an additional camera at Parkview Villa South to view the parking lot in that vicinity. As of this date, Mr. Bruce Vogelgesang, Sales Engineer, has not contacted this office to provide the updated information. He may be reached at 952-894-1700, extension 126. Snow removal services have been contracted with Lawn Service and Snow Removal, Inc. which currently has a contract with the City/EDA for other vacant properties within the City of Columbia Heights. A letter was forwarded on January 2, 2001 confirming the need to provide snow removal services to the site in addition to the other properties listed in the contract. o Columbia Heights Transition Block Redevelopment Project (NEI College of Technology): This project has several outstanding issues requiring follow up. First, the TIF plan must be certified to Anoka County. This should be done prior to June 1st, 2001, but after all required execution documents have been signed associated with the referenced project. The $575,000 Livable Communities Grant is available for this project and a $30,000 reimbursement request will be submitted on January 2, 2001. This reimbursement request is for costs incurred to prepare the Downtown Master Plan. The remaining funds are to be split between the affordable rental townhouses and the senior assisted living facility. Execution copies of almost all the agreements need to be prepared by the various legal counsels associated with this project. Jim Hoet~ has been working primarily with the Planning and Zoning issues including the PUD agreement. Mr. Hoeft should be consulted regarding the status of securing signed copies of the PUD Agreement fi.om N-E1 College of Technology, Inc. and the Columbia Heights Transition Block, LLC. At the present time, Bob Mitchell, legal counsel for NEI College'of Technology has raised several issues of concern since the City Counsil approve the document. This may affect the Final Plat in addition to the PUD Agreement. Dan Greensweig of Kennedy and Graven, Chartered has been responsible for preparation of the numerous agreements related to the Contract for Private Redevelopment, TIF Plan, and other financing sources. Mr. Greensweig can be reached at 612-337-9231. Parking Ramps: An agreement needs to be executed between the City of Columbia Heights and/or the Columbia Heights Economic Development Authority with Columbia Park Medical Group. The agreement expired in July and payment for the most recent operating maintenance invoice is being withheld until the new agreement has been executed. Mr. Greensweig is scanning the old document and preparing the same for execution by all parties. The City should consider budgeting funds in 2002 to conduct an engineering evaluation of both parking ramps and, at a minimum, determine if the driving surfaces require any ongoing maintenance such as applying a sealant to the surface. Sonja (?) is the contact person at the medical clinic (572-5710). Comprehensive Plan: The Comprehensive Plan was submitted to Metropolitan Council on 6-30-2000. Comments in response were provided on July 14, 2000 (see copies attached). It is my understanding that most of the proposed changes have been made to the Comprehensive Plan by the consultant, SRF Consulting Group, Inc., with the exception of the Surface Water Management sections. The City Engineer will be preparing a letter to the Rice Creek Watershed to address the issues related to Watershed approval of this component of the plan. I will be contacting Greg Pates, Principal Reviewer at 651-602- 1410 on January 2, 2001 to inform him &the current status for completion of the plan. Zoning Ordinance: The draft of the Zoning Ordinance has been prepared by SRF Consulting Group, Inc. Tim Johnson has been reviewing the document with input fi.om other Community Development staff. The Planning and Zoning Commission is scheduled to review the final section of the plan in January, 2001. A town meeting/open house/information meeting must be held as well as a public hearing prior to adoption of the Zoning Ordinance by the Planning and Zoning Commission and City Council. The contact at this point, SRF Consulting Group, Inc., is Charlene Zimmer, 763-475-0010. Downtown Master Plan: The Downtown Master Plan has been completed and approved by the Ci, liy,, Counsel and received by the EDA. The City Manager indicated that the 22 member Task Force w~ ') be reformulated including an addition of 5 members from the Huset Park Neighborhood Association. This group was to be charged with the review of the document for possible consideration of amendments to the Town Square Concept Plan which was approved as the preferable alternative to the Urban Green Concept Plan. SRF Consulting Group, Inc. served as the consultant on this project. Community Development Department Calendar: A draft of the department calendar has been prepared by Cher Bakken. The purpose of this document is to identify key due dates for on going forms which need to be transmitted to various state and federal agencies. This calendar needs to be reviewed by staff, amended as necessary, and instituted as an on going management tool to insure timely completion of necessary reports and forms. 9. Administrative Fee Reimbursement for Columbia Park Properties Medical Clinic Project Bond Issue in the amount of $4,165,000: At a previous Division Head meeting it was requested by the Finance Director and City Manager that legal counsel be contacted to verify if the mount of administration fees being reimbursed to the City of Columbia Heights were accurate. In a phone conversation with John Utley of Kennedy and Graven, Chartered, he indicated the reimbursement amount was in full compliance with federal and state laws. Essentially, an amount is reimbursed at the date of the closing and one year subsequent to the closing date. The amount is limited by law and the second payment is made in accordance with established procedures for calculating the present value of said administrative fee. Further questions can be referred to John Utley at 612-337-9300 (main number). 10. Community Development Block Grant Program: The 2001 CDBG applications are due to Anok'-x County on January 26, 2001. Review and approval of the application prepared to acquire the Conoco facility at University and 40m Avenue N.E. should be on the City Council agenda for January 22, 2001. Tim Johnson is responsible for administration of the CDBG Program and needs to provide spreadsheets identifying funds available in our various accounts by year. The spreadsheets account for the status of any reimbursement requests that may have been submitted as well as any costs that may have been incurred, but reimbursement requests not yet processed. 11. Columbia Heights Economic Development Authority: For the January, 2001 EDA Agenda, the oath of office is to be administered to the new commissioners. In addition, the EDA should appoint officers at this meeting. The EDA Annual Report should be prepared in January and presented at the February, 2001 meeting per the City Annual Report timetable. The EDA should also approve final payment to Millar Elevator Service Co. for the elevator modernization project at Parkview Villa North. Outstanding issues include proceeding with the documents necessary for HRA transition to the EDA and appointment of a resident member to the governing body with a current Annual Contributions Contract (ACC) in effect with the U.S. Dept. of Housing and Urban Development. According to the administrative policy and procedure, this process should be started in September of 2001 for appointment of a resident member to the at-large Commissioner vacancy scheduled for January 8, 2002 (President Ruettimann's position). 12. 4401 Quincy Street N.E.: This site has been identified for expenditure of the $70,000 in HOME Funds which require a 25% local match from the EDA in an mount of $17,500. Randy gchumacher has been coordinating this project and can be reached at extension 675. 13. Demolition Projects: 828 4Qth Avenue and 4358 (?) 3'~ Street N.E. are two structures for which we a,_ anticipating a demolition contract to be issued after request for proposals are prepared. The Building Official, Mel Collova, is coordinating this project and can be reached at extension 674. 14. Permits/Inspections/Zoning/Code Enforcement: There are a few on going issues which require follow-up in this area. First, the City Council has previously authorized the issuance of electrical permits by the City of Columbia Heights. Some have asserted that additional research should be made into this action prior to implementation. The Building Official is responsible for implementing this effort. The position of Assistant Building Inspector was created over one year ago. To date, the Assistant Building Inspector has not performed said duties in any significant manner. That is, nearly all inspections are being conducted by the Building Official. Coordination of work in the office related to building permit and licensing work is still performed almost exclusively by the Assistant Building Inspector and Secretary II- Permits/Licenses. I suggest that more of the inspection load be performed by this individual, or the position re-evaluated. Furthermore, I suggest the Building Official be the reporting supervisor for the Assistant Building Inspector and Secretary II- Permits/Licensing Clerk. This will aid in reducing the administrative workload of the Community Development Director and hold the Building Official more accountable for activities within this area of responsibility. A Final Certificate of Occupancy for Autowofld must still be issued pending completion of outstanding items (see previous correspondence available from the City Planner). Also, the parking lot paving and screening must still be completed for the non-contiguous parking lot associated with Doctor Good's former medical practice. 15. St. Timothy's Lutheran Church: The City and EDA have prepared a TIF plan for construction of a senior housing facility at this site. However, as yet this TIF Plan has not been certified with Anoka County. Some discussions have transpired with the developer, Bruce Nedegaard, regarding possible construction of owner-occupied townhouses on this site. Project disposition remains to be an outstanding issue. 16. Blue Earth Environmental Company: Final payment to Blue Earth Environmental Company in the amount of $5,000 has been withheld and remains outstanding. The Finance Director has failed to disburse the check prepared in December, 1999 as a result of concerns that CDBG rules and regulations have not been complied with and therefore the cost may be ineligible for reimbursement. Randy Schumacher and' Tim Johnson need to review the file records to document compliance with the Davis Bacon prevailing wage requirements and a check disbursed as soon as possible. 17. Minnesota City Participation Program (MCPP): Jennifer Bergman, Anoka County Community Development Manager, has been notified that the City of Columbia Heights will agree to participate ~vith Anoka County in the First Time Home Buyer program made available for the MHFA in accordance with the City Manager's directive. 18. Joint Community Task Force: The Joint Community Task Force between the City of Columbia Heights and Fridley will be meeting on February 8, 2001 to review the consultant report and progress to date. A public forum is scheduled for Wednesday, February 21, 2001 in Murzyn Hall to present the preliminary findings to the public and to solicit input and comments. Randy Schumacher, Tim Johnson and Kevin Hansen are staff members to the Technical Advisory Committee and Marlaine Szurek and Julienne Wyckoff sit as voting members of the Joint Community Task Force representing the City of Columbia Heights. 19. Center for Energy and Environment Administrative Assistance: CEE has been contracted to provide assistance to Columbia Heights by providing loan administrative services related to all the MHFA loan programs including the Great Minnesota Fix-Up Fund, Home Energy Loan Program, Rental Rehabilitation Program, Accessibility Loan Program, and Community Fix-Up Funds for Cape Cod and Rambler style homes constructed before 1970. In addition, CEE has been administering the Deferred Grant/Loan Program using CDBG funds for housing rehabilitation purposes. When our past years allocations have been expended, additional funds have not been set aside to continue to provide this program directly through Columbia Heights. However, Anoka County has reserved 20% of its CDBG allocation for housing rehabilitation activities that will be administered by either ACCAP or CEE on a County-wide basis. I hope this brief summary of the listed of projects is sufficient to meet your needs. Thank you for yot4r attention to these matters. H:\KenXProjects Summary for 200l KENNEDY & GRAVEN, CHARTERED 200 SOUTH SIXTH STREET 470 PILLSBURY CENTER MINNEAPOLIS, MINNESOTA 55402 (612) 337-9300 (612) 337-9310 (facsimile) TO: FROM: DATE: RE: MEMORANDUM Randy Schumacher Steve Bubul September 4, 2001 City of Columbia Heights - Transfer of Activities to HRA The following is the proposed timetable for the transfer of EDA activities to the HRA: Monday, September 24, 2001, 7:00 p.m. City Council meeting 1 st reading of ordinance Calls public hearing for modification.of Enabling Resolution Friday, September 28, 2001 Notice of Hearing delivered to newspaper Thursday, October 4, 2001 Publication of Notice of Public Hearing in Focus News (to be arranged by Kennedy & Graven) Thursday, October 1 I, 2001 Publication of Notice of Public Hearing in Focus News (to be arranged by Kennedy & Graven) Monday, October 22, 2001, 7:00 p.m. City Council Meeting Holds Public Hearing Adopts modified Enabling Resolution 2nd reading of ordinance Approval of revised Purchase of Services Agreement between City and EDA and similar agreement between City and HRA Approve appointment by Mayor of additional Commissioner to HRA SJB-201540vl CL162-22 EDA meet after October 22nd City Council meeting OR EDA next regular meeting: November 20, 2001 Approve resolution transferring housing programs and projects back to the HRA and modifying the Purchase of Services Agreement with the City Modify EDA by-laws to reflect new duties HRA meet after October 22nd City Council Meeting Approve resolution accepting transfer of projects property and contracts, and approving purchase of services agreement with the City Modify By-laws to reflect new duties and commissioner make-up SJB-201540vl RESIDENT COUNCIl. MEETING MINUTES OF SEPTEMBER 10, 2001 The meeting was called to order at 7:00 p.m. The Pledge of Allegiance was said. The Senior Outreach Worker, Jan representing ACCAP (Anoka County Community Action Program) was introduced. She greeted everyone and updated them on new requirements and urged people to give her a call if anyone had any questions Anita gave the Management Report. Anita outlined a new policy for Parkview Villa on Lead Paint and the One Strike Program. Floor check volunteering has been started. Another power surge happened last week The small elevator was down due to a problem in the relay panel. The part was replaced on Tuesday September 11th as well as on the panel for the large elevator. Updated residents on the new security system. The trenching for the last camera lines is almost finished. That is the only thing left on the system. The Secretary, Treasurer, Sunshine, Welcome and Entertainment Committee reports were given. Announcements- On October 12th an outing will be planned. December 8th is the Holiday Dinner of which the money for the entertainment was approved. Residents thanked staff and EDA Commissioners for their picnic held on August 30th. The Parkview Villa Bazaar will be September 29, 2001, from 10:00 am til 1:00 pm. The committee reported that everything is coming together well and the event should be a success. Donations to North Star and Putnam Schools are to continue in cash and supplies. Meeting was adjourned at 7:50 p.m. Respectfully, Pat Jindra EDA Repr6sentative o HOUSING UPDATE SEPTEMBER, 2001 As you know, the EDA Board approved the establishment of a separate Business Revolving Loan Fund (BRLF) account, which will include the approximately $34,000 in revenue from the sale of the Neilsen and Chartraw home mortgage loans to the Community Reinvestment Fund. During the settlement process, we learned the loans were in the name of the HRA, so they will need to approve this transaction in September. Once that is done, the sale of the home mortgages to the Community Reinvestment Fund will take place. This would be an opportune time to update the BRLF guidelines to reflect regulatory changes that have occurred since guidelines were adopted in 1994. Until those guidelines have been revised and approved by the EDA, 2 businesses are currently being processed under the existing guidelines. The legal notice for the "One-for-One" Replacement Plan for 3718 and 3722 Central Avenue was published on August 9th in the Focus Newspaper. The appraisal is complete for 3822 Central Avenue. A proposal has been submitted and staff is waiting to hear back from the property owner by the end of the month. Ms. vonHeideman, representative for the estate of Madeline vonI-Ieideman at 3718 Central Avenue, has signed all the Purchase Agreement documents and approval of the purchase will be on a future City Council agenda. The funds for the purchase of these two sub-standard and/or nonconforming use properties will come from the Community Development Block Grant Program. It is expected the properties will eventually be used for commercial purposes. Staff sent a letter to Millar Elevator asking for their cooperation in reconstructing the required Davis-Bacon documentation for the elevator modernization project. With the help of the EDA's consultant, Ted Smith, Elevator Advisory Group, Millar has agreed to fill out the necessary paperwork, which will be complete by the September Board Meeting. The EDA may be financially responsible if the wages and benefits paid to the elevator mechanics were less than $33.43 per hour. The Development Agreement, for the Habitat for Humanity project on 4401 Quincy Street NE, and 3913 Polk Street has been signed by all parties. A copy of the signed Development Agreement is attached for your files. Plans for a closing during the first week of October are currently being outlined. The tentative closing date of Septemberl 4th was pushed back a few weeks at the request of the owner, Gary Plkala, to allow more time to move everything out of the house. It may be that the 3913 Polk Street property will be closed first, as the 4401 Quincy Street property will need a lot split approved before it can be sold to Habitat for Humanity. Habitat for Humanity is expected to start work immediately after closing. Staff has submitted the attached letter from Executive Director, Walt Fehst to the Metropolitan Council in an effort to raise the city's Preliminary Housing Performance Score. This score currently stands at 60, and is used by the o Metropolitan Council to determine grant recipients for various community development, transportation, and environmental programs. It is hoped the additional information will raise that score by 8 to 10 points, which would place Columbia Heights in the top 15 out of 182 cities and townships in the metro area. This could help the city should it apply for funding under the myriad of Metropolitan Council grant programs, because under their "Regional Blueprint" they must "give priority for regional infrastructure investments or expenditures of public dollars to communities that have implemented plans to provide their share of the region's low and moderate income and life-cycle housing oppommities." The Little Voyageurs Montessori School has relocated to St. Timothy's Lutheran Church, 825 51st Avenue, while continuing to look for a permanent home. As you may recall, Crestview has signed a lease with "Free to Be" to operate a day care center at Columbia Park, 1515 44th Avenue NE, which will have facilities for infants through pre-school and before and after school care for low income families. I have a copy of a recent Focus News article on Little Voyageurs' relocation. A home at 4038 7th Street NE was purchased under the Minnesota Housing Finance Agency First Time Homebuyers Program for $119,515, which makes a total of 6 homes worth $765,286 purchased under this program in Columbia Heights to date. The program ends on October 31st. As you may recall, a modification is needed on the Scattered Site Housing District to include residential properties that will have work done on them in the next 12 months, so that additional revenues can be generated in the District for housing rehab/redevelopment purposes. The TIF Housing District involving the proposed St. Tim's senior housing project will be decertified, as no action is expected before next June. Staff is working on an agreement with Ehlers & Associates on revisions to the two housing related TIF Districts. Once the agreement is complete, it will be brought before the EDA for action. The attached letter has been sent to the Warrick family in the Sheffield addition asking them to consider an early payoffoftheir loan. If they accept one of the options, a motion will be brought before the HRA for approval and the funds placed in the BRLF. This is the last outstanding Sheffield loan. H:hMemos200 l\HousingUlxlateSept Twin ¢it, ies HAI~ITAT FOE HUMAN Tf T Bui~ Community 3001 Fourth Street SE Minneapolis MN 55414 612 331-4090 Fax 612 331-1540 wwv~ tchabitat.org August 23, 2001 Mark Nagel Community Development Staff City of Columbia Heights 590 40~h Avenue NE Columbia Heights, MN 55421-3878 Dear Mark, Enclosed are two signed original copies of the Sale and Development Agreement for 4401 Quincy Street NE and 3913 Polk Street NE. Very truly yours, Bill Powell, ext 638 end 334devAgr Equal Housing Opportunity Agency / Equal Opportunity Employer SALE AND DEVELOPMENT AGREEMENT RELATING TO 3913 Polk Street NE 4401 Quincy Street NE BY AND BETWEEN THE CITY OF COLUMBIA HEIGHTS, THE ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS AND TWIN CITIES HABITAT FOR HUMANITY SALE AND DEVELOPMENT AGREEMENT THIS AGRI~EMENT, made and entered into this betw ' . . ,, .~ 2001, by and een the C~ty of Columbm Heights ( C~ty ), the Economic De~.filopment Authority of Columbia Heights ("EDA'), and the Twin Cities Habitat for Humalnity ("Developer"); WITNESSETH THAT, in the joint and mutual exercise of their powers and in consideration of the mutual covenants contained herein, the parties recite and agree as follows: SECTION 1. RECITALS. 1.01 The Property_.. a. The EDA now owns the property located at 3913 Polk Street NE, Columbia Heights, Anoka County, Minnesota (see E,xhibit A). b. The City is currently in negotiations for the purchase of the property located at 4401 Quincy Street NE, Columbia Heights, Anoka County, Minnesota (see Exhibit B). 1.02 Facilities and Proiect. Developer in accordance with City approval plans to construct three (3) owner occupied residential dwellings on the property referenced herein. Developer shall provide the EDA with a copy of its plans and specifications including but not limited to details on the style, exterior architectural features, materials and color selections of the dwellings to be constructed, which plans and specifications shall be submitted to the EDA for review and approval prior to any conveyance of the property to Developer. SECTION 2. SALE/PURCHASE OF PROPERTY. 2.01 Sale. a. The EDA agrees to sell the property located at 3913'Polk Street NE to Developer and Developer agrees to purchase said property from the EDA for the purchase price of $1.00. The sale and transfer of said property shall be by Quit Claim Deed, with a memorial on said deed evidencing this Agreement. The agreement to sell contained in this subsection is contingent upon the City approving the purchase and sale of the property located at 4401 Quincy Street NE. b. The City agrees to sell the property located at 4401 Quincy Street NE to Developer and Developer agrees to purchase said property from the City for the purchase price of $35,650. The sale and transfer of said property shall be by Quit Claim Deed, with a memorial on said deed evidencing this Agreement, and made contingent upon Council approval for the purchase of said property and approval of an ordinance authorizing the actual land transfer. SECTION 3. DEVELOPER'S REPRESENTATIONS. Developer hereby represents, warrants and covenants to the.. EDA and City that: 3.01 . Construction. Developer shall complete these residential dwellings within twelve (12) months from the date of closing. 3.02 Compliance. Developer will comply with and duly and promptly perform all of its obligations under this Agreement and all related documents and instruments. Developer shall also comply with all City and State codes/ordinances. 3.03 HOME Pro.re'am Compliance.. Developer shall comply with all HOME Program requirements, which compliance shall survive this Agreement. SECTION 4. DEVELOPER'S UNDERTAKINGS. 4.01 Demolition. Developer will be responsible for removing any existing structure, foundation and debris from the property at 4401 Quincy Street NE and will be responsible for utility severance in the boulevard. 4.02 New Construction. Developer shall be solely responsible for the construction, marketing and sale of the dwellings on the properties subject hereto. 4.03 Floor Plan. Developer will be responsible for submitting to the EDA, and obtaining pre-approval of the floor plans and front evaluations of the dwellings to be constructed on the properties subject hereto. Said pre-approval must be obtained prior to the conveyances of the properties to Developer. 4.04 Fees and Charges. Developer will pay, when due, all permit fees, connection charges, user charges or other charges lawfully imposed by the City with respect to the properties. Upon conveyance of the properties by the City and EDA, Developer agrees to be responsible for payment of all recording fees and transfer taxes resulting from the transfer of these properties. 4.05 Existing Improvements. The Developer will be responsible for all water and sewer services required for development of these properties.. SECTION 5. REAL ESTATE TAXES AND SPECIAL ASSESSMENTS. 5.01 Real Estate Taxes. Real estate taxes due and payable in and for the year of closing shall be prorated on a calendar basis to the actual date of closing. 5.02 S~ecial Assessments. City/EDA shall pay on the date of closing all pending, levied or certified special assessments. '" 2 SECTION 6. 6.01 default. DEFAULT. Default. The failure to meet any condition of this Agreement shall be an event of 6.02 Remedies. If an event of default occurs and is not cured within 30 days of receiving written notice of said default, the non-defaulting party may take one or more of the following actions: a. suspend performance under this Agreement; b. terminate this Agreement, thereby rendering void any promises or approvals contained in this Agreement. SECTION 7. NOTICES. All notices hereunder shall be in writing and either delivered personally or mailed by certified mail, postage prepaid, addressed to the parties at the following addresses: City: With Copy to: EDA: With Copy to: Developer: City of Columbia Heights 590 - 40m Avenue NE Columbia Heights, MN 55421 James D. HoeR, Esq. Barna, Guzy & Steffen, Ltd. 400 Northtown Financial Plaza 200 Coon Rapids Boulevard Coon Rapids, MN 55433 Economic Development Authority of Columbia Heights 590 - 40~ Avenue NE Columbia Heights, MN 55421 James D. Hoeft, Esq. Barna, Guzy & Steffen, Ltd. 400 Northtown Financial Plaza 200 Coon Rapids Boulevard Coon Rapids, MN 55433 Twin Cities Habitat for Humanity In Witness Whereof, the parties have caused this Agreement to be executed by their duly authorized officers effective the day and year first above written. CITY OF COTMBIA ~/~ - ary L. Pearson, Mayor By: . Walter R. Fehst', City Manager ECONOMIC DEVELOPMENT AUTHORITY OF COLUMBIA HEIGHTS By: Walter R. Fe~, Exe'c~tiveDirector Ro~r~ Ruettimann, President TWlN~[1TIES HABITAT FOR HUMANITY By: STATE OF MINNESOTA) )SS COUNTY OF ANOKA ) ~~~..e foregoing instrument was acknowledged before me this r~ day of 2001, by Gary L. Peterson and Walter R. Fehst, the Mayor and City Manager, respectively, of the City of Columbia Heights, a municipal corporation under the laws of the State of Minnesota. :": ~ :~.~2 My Comm. Igxp. jan. ;~, zw~ :~ :~d:'~.~l k..~otary Pubhu STATE OF MINNESOTA) )sS COUNTY OF ANOKA ) Theforegoing instrument was acknowledged before me this ~Th day of 2001, by Walter R. Fehst and Robert R. Ruettimann, the E~cecutive Director and Presid~t, respectively, of the Economic Development Authority of Columbia Heights, a under the laws of the State of Minnesota. F My comm_._.¢.~.~'Comm F.~p Jan 31 2uu=,~ *::~..~¥_c_~o~ · · ' ' otary Public STATE OF MINNESOTA) )ss COUNTY OF ANOKA ) l~~e foregoing insFument wa?s.~acknowledged before me this ~---'~ day of _ .~_c,~'"", 2001, by k,o%~ \ "~c~O4/'X and , the and , respectively, of Twin Cities Habitat for Humanity, a corporation under the laws of the State of Minnesota. Notary Public 122593_1 5 CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E.. Columbia Heights, MN 55421-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. colutnbia-heights, mn. us Mayor: Gary L. Peterson Councilmembers: Julierme Wyckoff Marlaine Szurek Bruce Nawrocki Bobby Williams City Manager: Walter R. Fehst COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT DEPARTMENT August27,2001 Mr. Guy D. Peterson, Planning Analyst Metropolitan Council 230 East 5th Street St. Paul, MN 55101-1626 Re: Preliminary Housing Performance Score for Columbia Heights Dear Mr. Peterson: Thank you for giving the city an opportunity to provide you with additional data in an effort to raise our community's score. Below are our additional comments by criteria: #2 - This criteria refers to the percent of total housing stock comprised of rental units affordable to households of low-moderate incomes. About 58% of the rental housing units in Columbia Heights are considered affordable, according to the recently adopted Comprehensive Plan. In addition, the city owns 150 rental units of public housing, all of which are considered affordable. As you may be aware, there are currently 22 rental townhome units under construction in downtown Columbia Heights, 19 units are LIHTC and the other 3 units are Holman MHOP units. A 50 unit assisted living senior housing complex is also part of this same project. There are a number of Section 8 rental units in Columbia Heights, although, administration of this program was recently transferred by the city to Metropolitan Council. The city remains committed to providing life-cycle housing opportunities, as evidenced by its participation in the Livable Communities Act program. #5 - This criteria refers to housing for special needs people. At Immaculate Conception Catholic Church, 4030 Jackson Street NE, Elim Transitional Housing operates a shelter for battered women with families. The facility can accommodate up to 3 families. #6 - This criteria refers to fiscal tools and initiatives to assist affordable workforce or life- cycle housing development or preservation. In addition to the tools listed in the city's initial response, the city has used or is using the following: (1) a property tax levy for housing and redevelopment purposes; (2) HOME funds for the construction of 3 I-Iabitat for Humanity affordable SF homes and 22 units of affordable rental townhomes; (3) Land write down and sale was used in the construction of 2 other Habitat for Humanity affordable SF homes; (4) Metropolitan Livable Communities Act funds are also being used in the construction of aforementioned 22 unit affordable rental townhomes; and (5) the city has a Scattered Site Housing TIF District that identified blighted and/or non-conforming homes for demolition and clearance and development into affordable SF residential housing units. THE CiTY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EQUAL OPPORtUNiTY EMPLOYER #7 -This criteria involves initiatives regarding local regulation and development requirements that have been adjusted, reduced, or eliminated in order to facilitate the development or preservation of affordable housing. The city has in the 2 previous years allowed for deviations and reductions from zoning codes to allow for certain projects: (1) the city's recently approved Zoning Ordinance now allows for mixed use oppommities that encourage mixed concentration of high density housing and commercial uses in certain designated area outlined in the Comprehensive Plan, as long as certain criteria is met, the lengthy Public Hearing process is eliminated, because it is now a permitted use and (2) the previously mentioned 22 unit affordable rental townhomes was approved as a PUD, which incorporated a number of reductions relating to setbacks, density, lot area, and height, as well as a reduction in the width of private road that is used to access the townhomes Finally, it should be mentioned that the city made a number of the same type of reductions for the Regional Transit Hub that is across the street from the new affordable rental townhomes and provides easy access for Iow moderate income workers that use public transportation to get to their jobs. #8 This criteria involves initiatives regarding housing preservation and rehabilitation. In addition to the listed ongoing housing maintenance/preservation activities in the survey (City of Columbia Heights Community Fix-Up Program; MHFA Home Energy Loan Program; MI-IFA Rental Rehab Program; The Great Minnesota Fix-Up Fund; and the CDBG Housing Rehab Loans and Grants), the City should have also listed participation in the MI-IFA First-Time Homebuyers Program, Accessibility Loans to the Disabled, and Rental Loan Fund providing low interest financing to owners of residential rental properties to increase the energy efficiency of their buildings. The City also has a housing maintenance code and enforcement program for both rental housing and owner-occupied housing that is a combined effort of the Community Development and Fire Departments. #11 This criteria deals with the approval of the development of, or local financial participation in, a proposed development of new affordable housing, or involvement in the preservation and reinvestment in existing affordable housing. The following additions should have been included in the original Livable Communities Survey: 5 new affordable, SF, owner- occupied homes constructed by, or to be constructed by, Twin Cities Habitat for Humanity; 22- units of affordable rental units under construction as part of the Transition Block Project; and 50- units of senior assisted living as part of the same Transition Block Project. If you need any further information regarding these additions to the City's' Housing Performance Score, please contact either Tim Johnson at 763-706-3673 or Mark Nagel at 763-706-3672. Once again, thank you for allowing the City to amend its answers to the Livable Communities Survey. Sincerely, Walter Fehst Executive Director c: Randy Schumacher, Acting Community Development Director Tim Johnson, City Planner Mark Nagel, Housing Assistant H:~Vlemos200 l\Housing Performance Score -' '* ............................... ..., '. 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