The URL can be used to link to this page

Home My WebLink AboutEDA AGN 07-17-01 EDA COMMISSIONMERS Robert W. Ruettimann Patricia Jindra Marlaine Szurek Julienne Wyckoff Gary L. Peterson Bruce Nawrocki Bobby Williams ECONOMIC DEVELOPMENT AUTHORITY July 17, 2001 The following is the Agenda for the regular meeting of the Columbia Heights Economic Development Authority (EDA) to be held at 6:30 p.m. on Tuesday, July 17, 2001, in the Parkview Villa Community Room B, 965 40th Avenue N.E., Columbia Heights, Minnesota. The EDA does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its accommodation will be provided to allow individuals with disabilities to participate in all EDA services, programs, and activities. Atrxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the EDA Secretary at 706-3669 to make arrangements (TDD 706-2806) for deaf or hearing impaired only. 2. 3. 4. CALL TO ORDER/ROLL CALL. PLEDGE OF ALLEGIANCE. ADDITIONS/DELETIONS TO MEETING AGENDA. CONSENT AGENDA. (These items are considered to be routine by the EDA Board of Commissioners and will be enacted as part of the Consent Agenda by one motion.) Move to adopt the consent agenda items as listed below: 1) Approval of Minutes. a. Regular Meeting of June 26, 2001. 2) Financial Report and Payment of Bills. a. Financial Statement for June, 2001. b. Payment of Bills for June, 2001. MOTION: Move to approve Resolution 2001-10, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the financial statement for June, 2001 and approving payment of bills for the month of June, 2001. REPORT OF MANAGEMENT COMPANY. A. Anita Kottsick, Parkview Villa Public Housing Administrator. CITIZEN FORUM TO ADDRESS EDA ON MATTERS NOT ON AGENDA. (At this time, citizens have an opportunity to discuss with the EDA items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the EDA regarding specific agenda items at the time the item is being discussed.) ITEMS FOR CONSIDERATION. A. Other Resolutions - None 10. 11. Bid Consideration- 1) Approve Proposal for a Physical Condition Audit-Parking Ramps- Randy Schumacher. MOTION: Move to approve the proposal from to perform a Physical Condition Audit on the City owned Parking Ramps located at 4011 Van Buren Street and 3989 Central Avenue in the amount of $ each; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. Other Business. 1) Discussion of Habitat for Humanity Site and Building Plans for 3913 Polk Street NE and 4401 Quincy Street NE. - Ryan Karis from Habitat will be available to give the presentation. 2) Set Public Hearing for Public Housing Authority (PHA) Plan Review -Randy Schumacher. MOTION: Move to set a Public Hearing date of Tuesday, September 18, 2001, at 7:00 p.m. at Parkview Villa for the purpose of receiving public input on the Public Housing Authority (PHA) Plan. ADMINISTRATIVE REPORTS. A. Report of President - Bob Ruettimann. Report of the Acting Deputy Executive Director - Randy Schumacher. 1) Monroe Property Update. C. Report of the Executive Director - Walt Fehst. Committee/Other Reports. 1) Housing Update - Mark Nagel. 2) Residents Council Meeting Minutes of July 9, 2001- Pat Jindra Attachments. 1) 2000 Comprehensive Annual Financial Report Memo. 2) Breakdown of the April 2001, check for $19,487.77 to Crest View. 3) Comprehensive Plan Update Letter 4) Informational Packet from Bill Elrite, Finance Director. MEETINGS: The next Regular EDA meeting is scheduled for 6:30 p.m., Tuesday, August 21, 2001. ADJOURNMENT. Walter R. Fehst, Executive Director H:\edaAgenda2001\7-17-2001 mission of the Co£umfiia ~[eights qSconomic ®eve£o?ment a~uthority is to ?rovic[e financia£anar technica£assistance anar resources to resic[entia[,, commercia[, anar inarustria£ interests to promote hea£th, safety, we[fare, economic areve£o?ment anar reareve£o?ment. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) REGULAR MEETING MINUTES OF JUNE 26, 2001 CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development Authority (EDA) was called to order by Vice President, Jindra at 6:31 p.m., Tuesday, June 26, 2001, in the Parkview Villa Community Room A, 965 40e Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Bobby Williams Commission Members Absent: Staff Present: Patricia Jindra, Gary Peterson, Julienne Wyckoff, Bruce Nawrocki, and Robert Ruettimann, Marlaine Szurek, Randy Schumacher, Acting Community Development Director Mark Nagel, Community Development Staff Cher Bakken, Community Development Secretary Anita Kottsick, Parkview Villa Housing Administrator Shirley Barnes, CEO, Crest View Corporation CONSENT AGENDA (These items are considered to be routine by the EDA Board of Commissioners and will be enacted as part of the Consent Agenda by one motion). A. Adopt the consent agenda items as listed below. 1) Approval of Minutes - regular meeting of May 2001 2) Financial Report and Payment of Bills a. Financial Statement - May, 2001 b. Payment of Bills - May, 2001 Move to approve Resolution 2001-09, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the financial statements for May, 2001 and approving payment of bills for May, 2001. MOTION by Nawrocki, second by Williams, to adopt the consent agenda items with the following amendment to the last paragraph of the minutes. All ayes. MOTION CARRIED. It should read: Nawrocki requested staff provide the answers to the following questions on the current lease agreement for Parkview Villa. 1) Why do we use a month-to-month lease instead of a 6-month or 12-month? 2) Do we mn Credit Checks on prospective tenants? 3) Do we mn Background Checks on prospective tenants? 4) Do we charge any late fees to residents? Nawrocki stated that when an EDA meeting is rescheduled, all of the Councilmembers should be called prior to setting the new date, which was not done by staff for this meeting. REPORT OF THE MANAGEMENT COMPANY Kottsick reported the air conditioning was down on June 11 and was fixed on the 13tn. Another system went down on the 18~h and fixed on the 19th. The South apartments were inspected the end of May and all repairs to be made are scheduled. Staff training on the new'software system was done the week of June 18, 2001. Installation of the Security System is scheduled to begin June 25'n. Kottsick attached to her report an information sheet answering questions asked by the Board at the May, 2001 meeting, which she reviewed with Nawrocki. Economic Development Authority Meeting Minutes Sune 26, 2001 Page 2 of 5 Nawrocki provided information sheets for Management's review, that provided legal information on the Month-To-Month £ease, Credit Checks, Charging £ate Fees, and BaCkground Checks. Nawrocla' questioned staff at the last meeting about the necessity of having a Brokers License for Parkview Villa. Staff stated the City Attorney verified it was not necessary. Nawrocki requested in May that staff get this put into writing by our Attorney and present it to him, which has not been done. Nawrocki checked with his attorney, and the state statutes. The information he gathered stated the EDA Board does need a license. Schumacher stated staff was directed by Walt Fehst, that the City Policy states anything requested of the City Attorney needs to be put into writing. Schumacher indicated staff would be happy to arrange for this. Williams indicated there is a resident of Columbia Heights, Ken Koch, 4042 Arthur Street, that does security system work and asked why he was not included in the bidding process and indicated he would like Mr. Koch added to the bidding list for any future security systems. In the discussion that followed, it was determined that the actual bidding process was done a couple of times over the years and the Board chose Trans-Alarm, Inc. due to the fact the City Police Department already had $8,000-$9,000 in software equipment that was needed for the system. Schumacher stated there is a one-year contract on the new system and after that period of time, staff will look for a maintenance agreement and will include Mr. Koch in the bidding process. ITEMS FOR CONSIDERATION - OTHER BUSINESS POLICY AND PROCEDURE FOR TRACKING CRIME AND CRIME RELATED PROBLEMS Kottsick reported the Policy and Procedure for Parkview Villa Nort, is required by HUD for tracking and addressing crime, and crime related problems, and needs to be adopted by the Board. Staff also recommended, adopting the Policy for Parkview Villa South and authorize staff to implement it immediately. Nawrocki asked for clarification of "Criminal Behavior" as written in the Policy. Kottsick explained criminal behavior is when a resident has a number of complaints in their file from the Police Department. Nawrocki felt this description was not specific enough and wanted the sentence regarding this matter better defined. Motion by Nawrocki to table this agenda item until next month when staff could explain "Criminal Behavior" in more detail in the Policy. Motion failed for lack of a second. MOTION by Peterson, second by Williams, to approve the Policy and Procedure for Tracking Crime and Crime Related Problems Form for Parkview Villa North and South Senior Housing Units; and furthermore, to direct staff to implement the policy immediately. Upon Vote: Peterson - Aye, Nawrocki- Nay, Wyckoff- Aye, Williams- Aye, Jindra- Aye. Motion Carried. POLICY AND PROCEDURE FOR SCREENING APPLICANTS CRIMINAL HISTORY Kottsick stated the Policy and Procedure required by HUD, needs to be adopted by the Board for screening applicants at Parkview Villa North. The past few years, staff has screened applicants criminal history without having an adopted Policy and Procedure addressing the screening process. Staff recommended the Policy also be adopted for Parkview Villa South and Tyler Senior Housing facilities, and to implement the policy immediately.. Economic Development Authority Meeting Minutes June 26, 2001 Page 3 of 5 Motion by Peterson, second by Wyckoff, to approve the Policy and Procedure for Screening Applicants Criminal History Form for Parkview Villa North/South and 4607 Tyler Street Senior Housing Units; and furthermore, to direct staff to implement the policy immediately. All Ayes. Motion Carried. ltIRING OF A PART TIME CARETAKER Schumacher stated in past years Parkview Villa has experienced anywhere from $8,500 to $12, 000 in overtime costs due to building and tenant needs. Currently, maintenance staff averages 14 hours of overtime per pay period, with the majority of this time on weekend calls. Iff overtime continues there would be an additional cost of $10,566. To stabilize these costs, Crest View Management is recommending the addition of a part time caretaker position. By hiring a part time or weekend caretaker the estimated cost would be $5,000 with some limited overtime built into the budget due to needs of residents and the age of the building. Jindra asked Kottsick how the individual to~ll the position would be found, through the newspaper or internally advertised. Kottsick indicated that this would be done internally. Barnes indicated there is a safety issue to be considered due to the age of the building and the seniors that reside there. Nawrocki questioned the procedure followed when scheduling employees for overtime hours and when this usually is necessary. Kottsick stated that most of the overtime is on weekends when there isn't any maintenance staff in house, or in special cases, like the elevator modernization project. The answering service on the weekends will only notify maintenance to come in if there is a safety issue of the residents otherwise messages are taken. Motion by Williams, second by Peterson, to authorize the hiring of a part-time or weekend Caretaker at Parkview Villa, not to exceed $5,000 in annual expenditures. Upon Vote: Peterson- Aye, Nawrocki- Nay, Williams- Aye, Wyckoff- Aye, Jindra- Aye. Motion Carried. TRANSFER OF HOME MORTGAGE LOANS Nagel reported there are two outstanding Home Mortgage Loans the EDA made in 1979. The first, Chartraw/Uecker was closed on June 1, 1979for 30years with monthly payments of $381.34 and a remaining balance of $20,243.70 at 5%. The second loan, Neilsen was a 30-year mortgage closed on July 1, 1979 with monthly payments of $318.60 and a remaining balance of $18,699.35 at 5%. Both loans are up to date. At the May 15tn EDA meeting, staff was directed to check into selling the loans to a mortgage company. Local banks were contacted and one offer was received from Community Reinvestment Fund (CRF) for 86.91% of par value. CRF will purchase the two loans for $33,689.61 or 86.86% of the remaining balances. Therefore, staff recommended the Board sell the 2 Home Mortgage Loans to CRF and the proceeds be placed into the Business Revolving Loan Fund. Nawrocki questioned where the interest from the two loans has gone for the past 22 years. Staff agreed to check with the Finance Department and inform Nawrocki. Economic Development Authority Meeting Minutes June 26, 2001 Page 4 of 5 Motion by Peterson, second by Wyckoff, to approve the sale of the Chartraw/Uecker and Nielsen Home Mortgage Loans to Community Reinvestment Fund for approximately $33,689.61 with the proceeds from the sale to be placed in the Business Revolving Loan Fund and transfer the Mortgage Insurance; and furthermore to authorize the President and Executive Director to enter into an agreement for the same. Upon Vote: Peterson- Aye, Nawrocki- Nay, Williams- Aye, Wyckoff- Aye, Jindra- Aye. Motion Carried. SECTION 8 REPAYMENT AGREEMENT Nagel reported in April of 1999, the EDA agreed to a loan with Mr. Hagen, a Section 8 recipient for $1,334 with payments of $55. 63 per month over a 2-year period. To date, the EDA has received a total of $950.26 with no payments since November of 2000. Hagen is currently homeless wah no forwarding address. In checking with the Anoka County Social Services Department, Hagen is no longer on the Section 8program. Staff recommended the loan be declared uncollectible and that no future loans of this type be issued. Motion by Peterson, second by Williams, to declare the remaining balance of $384.74 of the loan repayment agreement with Duane Hagen, a Section 8 recipient, uncollectible. All Ayes. Motion Carried. 2001 PUBLIC HOUSING CAPITAL IMPROVEMENT PROGRAM Nagel stated the Public Housing Capital Improvement Program is the final piece of the Annual Public Housing Agency Plan to be submitted to HUD. Staff provided spreadsheets of all capital equipment items over the next 40 years and in doing so, .focused attention on the necessary improvements for 2001 and the next 5years. Parkview Villa South requires improvements over the next 6years that are relatively inexpensive like siding, roofing, and windows. Whereas, the needs of Parkview Villa North over the next 6years will almost match the amount of expected CIAP revenues available to the EDA, of approximately $800,000. The Capital Improvements Committee will start meeting sometime in July to work on the 2002 plan, which is due at the end of the year. At this time, staff recommended the Board approve the 2001 Capital Improvements Plan to be submitted to HUD with the Agency Plan. Motion by Wyckoff, second by Williams, to approve the 2001 Capital Improvements Program and authorize submittal to the Department of Housing and Urban Development, along with the Agency Plan and furthermore, recommend the Board set a meeting of the Capital Improvements Committee for sometime in July. All Ayes. Motion Carried. HOUSING UPDATE Nagel stated he has been working on the following issues: 1) Development Agreement details with Chris Winters, from Real Estate Equities; 2) Transferring the loans currently administered by the Community Development Department Secretary and the Finance Department, 3) the Parking Ramp issues; 4)fence placement around the Habitat.for Humanity Home on 7t~ Street, and many other issues. ADMINISTRATIVE RF~PORTS - ACTING DEPUTY EXECUTIVE DIRECTOR MONROE PROPERTY UPDATE Upon Walt Fehst's request, Schumacher presented some details to the Board for the property at 4656 Monroe. The property is a corner lot, 82 x134 in size, single family, zoned R-2, it is valued at $31,300 for 2002, and CDBG dollars were used to purchase the property back in 1995for $33,000 with approximately another $800 in closing fees. There are two options to consider on the sale of the property; 1) Sell to a developer to build a low-income housing unit; and 2) Sell it on the open market and payback approximately $3 7,000 to the County. Economic Development Authority Meeting Minutes June 26, 2001 Page 5 of 5 Nawrocki requested staff get the actual amount attached to the CDBG funds if we sold the property on the open market. ANOKA COUNTY LETTER APPROVING CDBG FUNDING FOR 2002 Schumacher explained that staff received a letter from Angela Stamper, Financial Analyst in the Anoka County Community Development Department on May 29, 2001. Anoka County approved the CDBG funding for the 40th Avenue improvement project (Conoco) in the amount of $175, 000, which will be available to the EDA after July 1, 2001. A meeting will be scheduled with the County to go over new procedures, requirements, and who the contact will be for the project. Wyckoff asked if anyone has inquired about the property for development. Schumacher stated he recently met with a developer, John Alien, for possible development in the area of 3 7th and University. Allen has done a lot of the development in the City of New Brighton, which is very well done. A follow- up meeting to discuss some specific issues involved will be set up in the near future. KENNEDY AND GRAVEN LETTER REGARDING TRANSFER OF ACTIVITIES TO HR.4 Schumacher reported that the letter from Kennedy and Graven was submitted to the Board which clarified the issues involved in transferring some of the activities from the EDA to HRA as requested at the May, 2001 meeting. RESIDENT COUNCIL MEETING MINUTES OF JUNE 11, 2001 A copy of the minutes from the Resident Council meeting held on June 11, 2001 was submitted by Jindra. No discussion was received. MEETINGS The next EDA meeting is scheduled for 6:30 p.m., Tuesday, July 17, 2001 in Community Room B at Parkview Villa. ADJOURNMENT The meeting was adjourned at 8:22 p.m. by Vice President, Jindra. Respectfully submitted, Cheryl Bakken Recording Secretary H:\EDAminutes2001\6-26-2001 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: July 17, 2001 AGENDA SECTION: Consent Agenda ORIGINATING EXECUTWE NO: DEPARTMENT: EDA DIRECTOR APPROVAL ITEM: Financial Report and Payment of Bills BY: Randy Schumacher BY: DATE: July 9, 2001 BACKGROUND: The bound Financial Report for June 1,2001 Check Listing (green sheets), and draft Resolution 2001-10 are attached for review. The enclosed Financial Report lists the Revenue Guideline (pink sheets), the Expenditure Guideline (yellow sheets), Expenditure Guideline with Detail (white sheets), and Balance Sheet (blue sheets), for each fund and department. The report covers the activity in the calendar (fiscal) year from January 1 through June 30, 2001. The Check History shows each fund with an expenditure history during the month of June, 2001. The total disbursements by fund are shown at the top of the listing. RECOMMENDATION: Staffwill be available to answer specific questions. If the report is satisfactorily complete, we recommend the Board take affirmative action to receive the Financial Report and approve the payment of bills. RECOMMENDED MOTION: Move to approve Resolution 2001-10, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the Financial Statement for June, 2001 and Payment of Bills for the month of June, 2001. EDA ACTION: EDA RESOLUTION 2001-10 RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) APPROVING THE FINANCIAL STATEMENT FOR JUNE, 2001 AND PAYMENT OF BILLS FOR THE MONTH OF JUNE, 2001. WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Milmesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the month of June, 2001 and the list of bills for the month of June, 2001 are attached hereto and made a part of this resolution; and WHEREAS, the EDA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the permanent records of the Columbia Heights Economic Development Authority. Passed this __ day of ,2001. MOTION BY: SECONDED BY: AYES: NAYS: Attest by: Robert Ruettimarm, President Cheryl Bakken, Secretary H ;\Resolutions2001 ~001 - 10 Parkview Villa Housing Complex 965 N.E. 40th Avenue, Columbia Heights, MN 55421 DATE: JULY 11, 2001 . i'd UI (763) 706-3~0/] :ax (763) 788-3978 L TO: RANDY SCHUMACHER, ACTING COMMUNITY DEV. DIRECTOR SHIRLEY BARNES, CHIEF EXECUTIVE OFFICER; CREST VIEW COMMISSIONERS; COLUMBIA HEIGHTS EDA BOARD OF DIRECTORS; CREST VIEW FROM' ANITA KOTTSICK, HOUSING ADMINISTRATOR RE: JUNE/JULY MANAGEMENT REPORT FOR PARKVIEW VILLA & 4607 TYLER PHYSICAL PLANT: The main air conditioning unit for the lobby, beauty shop, offices, and Community Room A has been serviced 3 times in a little over a month. A leak has developed within the coil and additional freon may not be added due to regulations, so it is just a matter of time before we will need to address this issue. I have received a proposal of $8770.00 to replace the condensing unit with a new unit or a proposal of $8587.00 to replace left and right condenser coil in exiting unit from Gilbert Mechanical Contractors, Inc. The Maintenance Coordinator is working on getting 2 additional estimates. There is a lead time of 30 daYs on the new coils and a lead time of 7-10 days on a new condensing unit. Work is continuing on the security system as planned should be done by the end of July or sooner. Residents will receive cards as soon as the p.olice department has finished making them. The wireless internet connection work should be done shortly, then I~will begin-to use the new software program. At 4607 Tyler the side fencing was put in place with the addition of a gate and a brace was installed on the front gate. A fire department inspection noted a few areas that needed improvement or adjustment and all work was completed prior to the re inspection date of July 3. I spoke with a tenant regarding whether the addition of the gate and brace had helped with nonresident traffic using the yard as a short cut. She stated she had not noticed anyone cutting through the yard and was pleased. Owned by the EDA of the City of Columbia Heights Managed by Crest'View Management Services Equal Housing Opportunity Agency OCCUPANCY: NORTH BUILDING: APT# VACANCY DATE NAME 704 anticipatingnoticefmm ~mily MOVE IN DATE SOUTH BUILDING: APT# VACANCY DATE 215 June 30 NAME MOVE-IN DATE M/M Griffin July 23 *Breakdown of turnovers - 1 internal relocation, 1 resident deceased Waiting list totals are as follows: Parkview Villa North 19 CH Residents 22 Non-residents 4607 Tyler 6 CH Residents 8 Non-residents Parkview Villa South 25 CH Residents 12 Non-residents MISC: For informational purposes the Parkview Villa calendar is attached. o ~ ,"" COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: July 17, 2001 AGENDA SECTION: Items for Consideration- ORIGINATING EXECUTIVE Bid Consideration DEPARTMENT: EDA DIRECTOR NO: 7-B-1 APPROVAL ITEM: Approve Proposal for a Physical BY: Randy Schumacher BY: Condition Audit-Parking Ramps DATE: July 12, 2001 BACKGROUND: At the February 20, 2001 EDA meeting the Board requested that Vedi Associates, Inc. be contacted to submit a proposal to do a Physical Condition Audit on the Columbia Park Medical Group Parking Ramp before the new management agreement is signed. Staff presented a proposal at the EDA's March meeting for review and approval. It was determined that the proposal fi.om Mr. Vedi did not provide enough detail. Vedi clarified some of the details that were presented at the April meeting. Then at the May meeting staff was directed to seek an amended bid, which would include the two ramps that the City owns at 4011 Van Buren Street and 3989 Central Avenue NE. Vedi's revised bid for both Parking Ramps was $6,000 each, or a total of $12,000. In reviewing this proposal with Gordon Awsumb, Manager of the Parking Ramp at 3989 Central Avenue, he asked if the EDA would consider using the services of Clark Engineering. I have enclosed a proposal for the boards consideration from that company. It represents a less aggressive evaluating at a cost $1,500 for each ramp or $3000 for the two. RECOMMENDATION: Staff recommends the Board compare the bids from Vedi and Clark to perform a Physical Condition Audit on the City owned Parking Ramps located at 4011 Van Buren Street and 3989 Central Avenue NE and make a motion to direct staff to execute the contract. RECOMMENDED MOTION: Move to approve the proposal from to perform a Physical Condition Audit on the City owned Parking Ramps located at 4011 Van Buren Street and 3989 Central Avenue in the amount of $ each; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. Attachment EDA ACTION: h: \consent Form2001\Proposal for Physical Audit FROfl : t)~di Associates, Inc. PHONE NO. : 61;2 33:3 6797 )ul. 13 2~01 01:45PM P2 July 13, 2001 VEDI ASSOCIATES, 1129 WASHINGTON AVE.. SO., MINNEAPOLIS, MN. 55415 Randy Schumachcr City of Columbia Heights 590 - 40ts Avenue Columbia Heights, MN 5:5421 RE: Physical Condition Audit ~ City of Columbia Heights Parking Facility (1985) Dear Mr. Schumacher? This letter is a follow-up of om telephone conversation of July 13,200 I. Vedi Associates will perform a physical condition audit of the 1985 Clinic Parking Facility, as well as the Bank Parking Facility, for a fee of $6,000.00 per p~'king facility, instead of $6,400.00 per parking facility as requested in our Match 5, 2001 propo~l. The concrete testing allowance remains the same at $310.00 per parking facility. Thcrcfor~ thc total cost(s) involved in the condition audits of two parking facilities and the testing of two parking facilities is $12,000.00 and $620.00. The City of Columbia Heights can pay the architectural/engineering fee in installments, as long as the total payments are completed by the end of the year 2001. Vedi Asst~:iates will also require the construction drawings oft. he Bank Parking Facility to perform the condition audit. Lastly, this work will be completed on weeknights and weekends, when most of the cars should be gone. As a r~sult, we will need a oontact person at the City of Columbia Heights police depattm~t. We look forward to working with you; if you l~ve any questions, plea.se do not hesitate in contacting our office 612.333.4670. Thank you. Sincerely, T,ES, INC. FROM : LAKESTATlmPROPERTIES PHONE NO. : G124~211~G Jun. 28 2E~l 10:05AM P~ 6~1 I,;I,p,c Dnw Mi~l~pollk ~nn~nu~ ,and C, olumbil Plrk Clinic :Buildiq undm'si~ c~the slsh nd ok)ns helms sod colun~. We will sound 100 percem oftlm driv, Coumete dust sm~lem will be collected and tosted fox- w4ucr soluble cdGoride ion comsms~ TI~ will mm dt~ lfvM chloridm ion prm~m~ in tile dab. We propoee ~o obtain munple~ at 3 io~tiOa~ per ramp. Two du~ sampl~ will be tslr. m at ~e, eh samplir~ Io4alion t~ It total of 12 Mtnncalx, ii.s ~ Rnpid Ci~ ~mJ, x Ftdb Fon .M~mcsota .e.,outh r)ai~ot~ _qc-_,~ D,dumL .~mud~ i~,ko:Jt Florida FROM : LAKESTATEPROPERTI~S .I]./~-~'~-~-'~01 ~G:i9 PHONE NO. : 612432.1136 Jun. 28 2001 10:06AM P4 P~I~2 Project MsISfr ................................................................................ $100.OOthour · Colmn~i~ [bljJis Bi Ce~Ur .................................................. $1)SO0.O0 · Columbia Park ~lni~ ~ ......................................................... Sl,500.00 will b~ moathly ~ov~ dm re'vices pat'orm~ duri~ th~ paiod. PeImm~ is due wi~n dt~ 00) d~, or ~s one O) pere~ rnonti~ scrsice chsr~ will be meId. This ,m~k ma~p~ docs not iucluda prmpmr~ou of rcstorMion documenu fbr ~ in biddi~ sad comph,t~ ny reph- wor~ LAKESTATEPROPERT I ES PHONE NO. : 6124321136 Sun. 28 2901 10:~GAM P5 P'4~3 plouo i~ ~ur aooeptsn~ b~ endorsin$ ~his Jeuet iud munT. iU~ one copy to us. We apprechte t~ opporum~ to sul~mit this propout and look hw~rd to wo~kJ~ wlth ]~0u on your ProjecL PLease CLARE I:NGnqEERnqG COIIPORATION ColumbiaH~do, Cl~: TOTAL @. ~ COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: July 17, 2001 AGENDA SECTION: -Items for Consideration, ORIGINATING EXECUTIVE Other Business DEPARTMENT: EDA DIRECTOR NO: 7-C-2 APPROVAL ITEM: Set Public Hearing for Public Housing BY: Randy Schumacher BY: Authority (PHA) Plan Review DATE: July 12, 2001 BACKGROUND: Staff has prepared a draft copy of the Columbia Heights Agencies Annual Plan. HUD requires a forty-five day review period to allow for Public input. To meet this requirement, the Columbia Heights EDA could conduct a Public Hearing at the EDA's regularly scheduled meeting on September 18, 2001. At this Hearing the EDA Board would make final modifications to the plan and authorize staff to submit the final document to HUD. The resident advisory board as well as Anoka County will receive copies for their review and comment. The entire document has been generated by electronic transmission and downloaded through the HUD Web page REAC system. This will allow the EDA easy access to the plan and simplify the process in its annual update. A full copy of the draft plan with attachments and supporting documents will be available for review at the Columbia Heights EDA office, 590 40~ Avenue NE., Columbia Heights, Minnesota. RECOMMENDATION: Staff is recommending that the EDA Board set a Public Hearing date of September 18, 2001 at 7:00 p.m. at Parkview Villa for the purpose of receiving public input on the draft Agency Plan. RECOMMENDED MOTION: Move to set a Public Hearing date of Tuesday, September 18, 2001, at 7:00 p.m. at Parkview Villa for the purpose of receiving public input on the Public Housing" Authority (PHA) Plan. EDA ACTION: h: \consent Form2001\Public Hearin~ P~A Plan Randy Schumacher - Monroe Lot Page 1 1 From: To: Date: Subject: "Jennifer Bergman" <Jennifer. Bergman@co.anoka.mn.us> <Randy. Schumacher@ci.columbia-heights.mn.us> 5/31/01 1:55PM Monroe Lot This e-mail is in response to your question regarding the lot on Monroe which was purchased with CDBG funds. According to the CDBG regulations you have two choices for the re-use of the lot: (1) The city of Columbia Heights, after consulation with affected citizens with reasonable notice and comment period, may retain or.dispose of this property for the changed use if the CDBG program is reimbursed in the amount of the current fair market value of the property, less any portion of the value attributable to the expenditures of non-CDBG funds for acquisition of, and improvements to, the property; or, (2) The city of Columbia Heights could, after consulation with affected citizens with reasonable notice and comment period, reuse the property for a CDBG eligible activity. The reuse of the property must meet a National Objective by benefitting Iow- to moderate-income people. If the city of Columbia Heights is planning on reusing the lot to construct a single-family, owner-occupied unit, the unit must be occupied by a Iow to moderate income family. If you have any other questions, please feel free to contact me. Jennifer Bergman Community Development Manager (763) 323-5709 Jennifer. Bergman@co.anoka.mn.us HOUSING UPDATE By Mark Nagel On Monday June 25th, we met with Dave King of Center for Energy and Environment for an update of the Columbia Heights Home Improvement Programs. As you can see from the attached chart, a total of $860,979 in loans for housing rehab have been closed to date. We are approaching the goal I have set for these programs of $1 million for the year. About $160,000 in housing rehab loans have been closed, since I last reported to you in May. The one of area of concern is the CDBG funds for housing rehab - the lead based paint regulations have made it cumbersome to close these loans, but CEE will make a more focused effort over the next couple months to expend the CDBG funds. At the meeting, CEE also provided copies of their insurance binder and a signed copy of Exhibit for the contract, which ends on December 31st. The Transition Block Housing Project continues to move along very nicely. The framing is continuing at rapid pace on the 22 townhomes. Demolition and clearance is also underway for the senior housing, as well. Take a look, if you haven't been by there! The first of the two payments from the Metropolitan Council Livable Communities Act to Real Estate Equities for $235,500 has been received. This payment was related to the purchase of property for the townhome project. I am working with the Finance Department on declaring the remaining balance of the $384.74 loan made to Mr. Duane Hagen, a Section 8 recipient, uncollectible. This was approved by the EDA Board at the June meeting. I am putting together the documentation necessary to sell the two home mortgage loans to Community Reinvestment Fund for eventual reuse in the Business Revolving Loan Fund. I expect the closing to take place in August. No response from Ms. Von Heidemann regarding the offer for her property located at 3718 Central Avenue South. A draft Purchase Agreement for $70,000 was sent to her on June 21st. The purchase will be finances through CDBG funds. 6. I held a heating on Tuesday, June 19th for an applicant was rejected for housing at Parkview Villa. As you can see from the attached letter, I upheld the decision of the Housing Manager, Anita Kottsick, on the matter. The applicant can appeal to the full EDA Board, if he disagrees with my decision. As I briefly mentioned at the last EDA meeting, one of the Minnesota Housing Finance Agency's loans for first time homebuyers through the Anoka County allocation was made in Columbia Heights. As you can see from the attached listing, the home is on 4449 4th Street NE. I'I1 be getting monthly updates from MHFA. I am currently working with Kevin Doyle of US Bank to update the EDA's Business Revolving Loan Fund guidelines. I would appreciate any input that EDA Board members have on them. I hope to have a draf~ for discussion by the August meeting. Building Official Mel Collova and I are updating the list of homes included in the the Scattered Site TIF District. The list of 56 parcels has not been updated since May, 1997. As I understand it, the revised list needs to be done and approved by August 15th in time to meet new deadlines established in the last legislative session. It might be good to review all of the districts to see if revisions are necessary prior to this deadline. 10. I am working with Housing Manager Anita Kottsick on sending in the approved CIP to HUD, as soon as I can find the right contact. Along with the CIP, I am reviewing the Agency Plan to see if it needs any changes from last year. Community Revitalization Resources w~v. mncee.o rg 211 North l~' Street, Suite 455 · Minneapolis, Minnesota 55401 · Phone: (612) 335-5880 · Fax: (612) 335-2650 MEMORANDUM TO: FROM: SUBJECT: DATE: City of Columbia Heights Dave King, CEE Program Update June 26, 2001 Below is an update of the Columbia Heights Home Improvement Program totals to date: Closed Loans: Program Number of Loans Dollars MHFA Community Fix-up 24 $351,978 MHFA Fix-up 24 $277,081 MHFA Home Energy 4 $6,961 MHFA Rental Rehab 3 $47,820 CEE Rental Energy Loan 4 $31,531 CDBG Loans/Grants 12 $145,121 ACORN 1 $487 TOTAL 72 $860,979 Of the 48 loans originated through the MHFA Fix-up Fund and Community Fix-up Fund programs, 36 of them utilized Columbia Heights Discount Loan Program funds totaling $29,298.29. Currently, there are 23 applications in process. If you have any questions or comments, please contact me at (612) 335-5889. Thank you. A division of the Center for Ener.~*' and Environtnent · Equal Opportunit? £mployer ,v,,., Nagel - Anoka County MCPP 2001 as of 6 22.xls Page 1 Anoka County MCPP 2001 as of 6122/01 City Name Loan ID Andover 6507500435 Blaine 6547900456 Blaine 6565500529 Columbia Heights 6549300048 Coon Rapids 6507500135 Coon Rapids 6536000345 Coon Rapids 6580400309 Coon Rapids 6507500557 Coon Rapids 6536000202 Coon Rapids 6565500447 Coon Rapids 6507500397 Linwood 6507500069 Linwood 6536000587 Ramsey 6536000054 Saint Francis 6573200302 LnCmtAmt LnCmtDt $140,450 6/6/01 $107,600 6/7/01 $146,840 6/14/01 $98,135 5/1/01 $115,200 519101 $82,989 5/31/01 $92,055 5/25/01 $148,750 6/18/01 $112,550 5/16101 $118,861 6/7/01 $138,902 6/1/01 $72,650 5/2/01 $166,250 6/20/01 $137,887 5/1/01 $145,015 5t25/01 $1,824,134 Pp Addrl 14458 Kerry St NW 107 NE 96th Lane 1165 129th Ave NE 4449 7th St NE 1020 Hanson BIvd 1801 113th Ave 11410 Dogwood St 2821 115th Ave NW 9853 Palm St. NW #105 1810 113th Ln 132 105th Ave NW 6940 228th Place NE 21120 Viking Blvd 14150 Dysprosium St NW 23176 Fox St ~'~rlr3~ac~el - Anoka County MCPP 2001 as of 6 22.xls Page 2 Company Name Bell America Mortgage LLC Bremer Bank, NA Chase Manhattan Mortgage Corporation Marquette Bank Bell America Mortgage LLC Wells Fargo Home Mortgage Homeservices Lending, dba Edina Realty Bell America Mortgage LLC Wells Fargo Home Mortgage Chase Manhattan Mortgage Corporation Bell America Mortgage LLC Bell America Mortgage LLC Wells Fargo Home Mortgage Wells Fargo Home Mortgage Summit Mortgage Corporation "... , 'r' OF COLUMBIA HEIGHTS 590 ~t0th Avenue N.E.. Columbia Heights. MN 55~21-3878 (763) 706-3600 TDD (763} 706-3692 Visit Our Website at: www. ci. columbia-height$.mn.u$ Mayor: Gary. L. Pcterson Councilmembers: J'ulierme Wyckoff Mafia/ne Szurek Bruce Nawrocld Bobby W/Ii/ams City Manager: COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT DEPARTMENT r~ June 27, 2001 Mr. Roger E. Flick 4622 Tyler Street NE #6 Columbia Heights, M2q 55421 Dear Mr. Flick: Thank you taking the time to meet with me regarding the denial of your application for homing at Parkview Villa. After careful consideration of your request, I have decided to uphold the Housing Administrator's decision for the reasons outlined in her May 10th letter to you. The next step in the appeals process, should you wish to pursue this matter further, is a hearing, before the EDA Board of Directors. Please call me at 763-706-3672 to schedule a date. Sincerely, Mark Nagel, Community Development Staff cc. ~ta'K'0i't~i01q~Housi~. gT"A.-dtninistrat, gr. ,.., Randy Schumacher, Acting Community Development Director H:~Pafloriew VillahMrFlicideRer RESIDENT COUNCIL MEETING MINUTES JULY 9, 2001 7 P.M. The meeting was called to order at 7:00 p.m. The Pledge of Allegiance was said. 61 people were in attendance. The Management Report was given by Anita Kottsick. · Difficulty with washing machines not taking coins was addressed. Anita has called Sears for repair. · The building is still experiencing problems with the air conditioning units. Anita has called for repair three times. It was discovered to be a leak in the pipes letting fi:eon escape. · A piano tuner will be in to tune the piano. · Residents voted to have the organ removed as it does not work and repairs are too costly. · The emergency system - is not ready yet · A tenant was found dead in his apartment and it wasn't checked out until today. The resident was last seen on Tuesday or 6 days ago. Anita urged a buddy system or means to check on everyone's well being is a necessary requirement. · Everyone was asked to update medical forms and/or contact persons for emergency situations. A weekend caretaker position has been posted. Reports from the Secretary, Treasurer, and Entertainment Committees were given. A boat ride is planned for July 25th with 34 people already signed up to attend. The Sunshine and Welcome Committee Reports were given. There are currently six new residents in the building. A Bazaar will be held on September 29th, 2001. Tickets are being made up. There was no old or new business. Meeting Adjourned. Respectfully Submitted, By Pat Jindra, EDA Representative H:\edaminutes20OlLResident CouncilXJuly 9, 2001 From: Date: Re: ALL EDA COMMISSIONERS Randy Schumacher 7/12/01 Requested Information by Commissioners At the May EDA meeting, Commissioner Nawrocki requested the following documents: 1) 2) Auditors Report- per the attached memo from the Finance Department a copy was given to Ruettimann and Jindra on May 25, 2001 and the Councilmembers received theirs at the June Council meeting. A breakdown of the April, 2001, $19,487.77 check paid to Crest View Management. ,CITY OF COL UMBI,4 HEIGHTS DATE: TO: FROM: MAY 25, 2001 ROBERT RUETTIMANN EDA PRESIDENT PATRICIA JINDRA EDA VICE--PRESIDENT WILLIAM ELRITE ~-~ FI~CE DIRECTOR" ~ 2000 COMPREHENSIVE ANNUAL FINANCIAL REPORT Attached is a copy of the City of Columbia Heights Comprehensive Annual Financial Report for the year 2000 along with the auditor's management letters for the City and EDA. If you have any questions in relations[ip to these reports, please feel free to contact me, or the Assistant Finance DireCtor, Roxane Smith. W~:SITIS 0105251 CD 05/~ 01 14 Check History EDA - A]PRIL BANK VENDOR ARCH WIREIESS COBCVERGENT ~ICATION MILSTEN/MARY UTKB PROPERTY MANAGEMENT XC~ ENERGY (N S P) ACE HARDWARE ADAM'S PEST CONTROL, INC HARVEST PAINT JINDRA/PATRICIA KENNEDY & GRAVEN LAWN SERVICH-SNON REMOVA MENARDS CASHWAY LUMBER-F OFFICE DEPOT PARK SUPPLY INC RUETTIMANN/ROBER? TRL~PHONE ANSWERING CENT WILLIAM MATTSON CONSTRUC QWEST CO}~4UNICATIONS NAHRO-MN C~ XCEL ENERGY (N S P) ACH H~d~DWARE c~ F6R C~T~ W~DE LOCKSM~T~NG FRIDLEY HANDIWORKS/CITY HARVEST PAINT MCI WORIHDCOM COMM SERVlC MENARDS CASHWAY LUMBER-F OFFICE DEPOT PARK SUPPLY INC QUICKSILVER EXPRESS COUR SAM ~SSON SEWER COMP~ AND~ON/DA~ RELIANT ENERGY MINNEGASC THOMAS/B~LL 91531 91536 91547 91558 91559 91576 91577 91623 91634 91637 91641 91646 91661 91664 91673 91684 · 91691 91728 91739 91754 91764 91784 91805 91811 91828 91837 91856 91858 91871 91873 91878 91885 91900 91926 91929 CITY OF COLUMBIA HEIG]ffS GL540R-V06.27 PAGE 1 125.03 5.56 5.11 940.00 17.17 20.50 44.60 249.00 30.33 2,073.90 1,740.00 69.13 3.45 34.57 30.33 79.80 227.80 24.00 1,874.17 215.00 1,845.66 21.99 750.00 123.81 19,487.77~ ..~ 2,463.75 1,500.00 232.00 18.55 44.90 20.58 58.16 22.85 108.00 91.82 4,005.32 53.30 38,657.91 --4 · ~ ....... 0 ~ .~ ...... .,-i ~ ~ ~ · ~ · '0 ~ ~ O~ ~ ~ · ~ .0 ~ 0 ~ ~ ~000~ ~0o0 Ho 0 O~ 0 0 0 0 8 0 oo oo oo O~ ~0 H 0 H {J o ~J o rj rj OE~ om 0 ~2~ Metropolitan Council Improve regional competitiveness in a global economy July 2, 2001 Mr. Tim Johnson Planner City of Columbia Heights 590 40m Avenue NE Columbia Heights, MN 55421 Re: City of Columbia Heights Comprehensive Plan Update Metropolitan Council District 10 Metropolitan Council Referral File No. 18181-2 Dear Mr. Johnson: At its meeting on Wednesday, June 27, 2001, the Metropolitan Council completed its review of the Columbia Heights Comprehensive Plan Update. The Council based its review on the staff's executive summary and review record. The Council found that the comprehensive plan meets all of the Metropolitan Land Planning Act requirements for 1998 plan updates, is in conformity with the regional system plans for aviation, recreation open space, transportation and water resources management, is consistent with the Regional Blueprint, and is compatible with the plans of adjacent jurisdictions. Therefore, the city may place the comprehensive plan into effect and no major modifications are required. MN Statutes 473:864, Subd. 1' requires local governments to adopt the comprehensive plan with any required modifications within nine months following a final decision. For Columbia Heights, the nine- month per/od expires on March 27, 2002. We request that you send us two copies of your final plan once it is revised to include all the information that was submitted. One copy will be placed in the Council library, and the other will be placed in the working file for Local Planning/Technical Assistance. In addition, please send us documentation, such as a resolution or minutes, indicating that the city adopted or amended any official local controls to implement the comprehensive plan. We congratulate you and your staff on preparing a well-organized, thoughtful plan to guide development in Columbia Heights. Sincerely Ted Mondale Chair cc: · ·James W~ Nelson,.MetropolitanCouneil District i0 . . ' ' _ · ' Sandra Pinel, Sector Representative' - Linda Milashius, Local Planning/Technical.Assistance ....... www. metrocouncfl.org Metro Info Line 602-1888 230 East Fifth Street · St. Pau~."Mlnnesota 55101-1626 · (651) 602-1000 An Equa/Opportunity Employer · Fax602-1550 · TTY291-0904' DATE: TO: FROM: CITY OF COLUMBIA HEIGHTS JULY 12, 2001 RANDY SCHUMACHER ACTING COMMUNITY DEVELOPMENT DIRECTOR WILLIAM ELRITE--~' ~ FINANCE DI~CTOR INFORMATION REQUESTED BY EDA MEMBERS In the past several weeks I have received requests for information in relationship to EDA members. The first request was for information on fund 226, Special Project Revenue fund. This fund was set up to account for special revenue from the rental of space at Parkview and the water tower for cellular antennas, and for fees that the city charges on revenue bond issues. The current cash balance in this fund is $171,997. In addition to that, there is a receivable in this fund from Crest View for the city fees on bond refinancing of $70,075. It is anticipated that this will be received this week bringing the total cash balance in this fund to $242,072. Prior expenditures in this fund were $24,132 to the City of Fridley for our portion of the contract with them for expert and professional services. Also, there is a $50,000 expenditure to the Center for Energy and Environment. If any additional information is needed regarding this fund, please let me know. The second request was for a projection of available cash refund balances on all city funds. This is attached in the same format used previously. If you will note, the first column on the form under the heading of"Note" references the footnotes at the bottom of the page, which state the level of restrictions on the various funds. The two columns on the far right of the form indicate the available cash and fund balances. The amount available for use would be the smaller of these two columns. The third item is copies ofpro-forma's that were previously distributed to the City Council in relationship to income projections on a city-owned liquor store versus paying rent. As you can see from these pro-forma's, the "net income from operations" and "increase to cash" are significantly higher on the city-owned store. The primary reason for this is that on the city-owned building we would not be paying rent, CAM, or taxes. Over an extended period of time there would be ongoing maintenance required to the building that is not reflected in this pro-forma, but it would be relatively minor in comparison to what we are paying the current landlord for common area maintenance (CAM) expense. The final item is in relationship to the question I've been asked regarding the distribution of the Comprehensive Annual Financial Report and the auditor's management letters. Previously this was distributed to City Council members when the auditor met with the City Council. On May 25 these Comprehensive Annual Financial Reports and the auditor's management letters were distributed to the remaining EDA members. If anyone requires additional copies of the reports, they are available. If there are any other questions that your EDA members have, please let me know. WE:sms 0107122CD Attachment ::3 r- City of Columbia Heights Pro-forma on the Relocation of Top Valu Liquor (Central Ave.) Prepared 18-Jun-01 A B C D Projected Future Future Future 2001 Pro-Forma Pro-Forma Pro-Forma Owning Owning Owning Sales Liquor, Beer, Wine, Other 3,039,808 3,039,808 2,735,827 2,431,846 Operating Expense Cost of goods sold 2,405,354 2,405,354 2,164,818 1,924,283 Operating Expense 334,487 334,487 334,487 334,487 Rent & C.A.M. Expense 141,741 - _ _ Building Depreciation 66,667 66,667 66,667 Equipment Depreciation 5,596 5,596 5,596 5,596 Total Expense 21887,178 2,812,104 2,571,568 2,331,033 Net income from operations 152,630 227,704 164,259 100,813 Increase to Cash 158,226 299,967 236,522 173,076 6 7 8 9 Based on land & building costs of 2,000,000 and No reduction in sales Based on land & building costs of 2,000,000 and reduced sales of Based on land & building costs of 2,000,000 and reduced Sales of 20% City of Columbia Heights Top Valu Liquor Pro-forma on the Relocation of Top Valu Liquor 2001 Rent CAM Insurance and Real Estate Taxes Prepared 18-Jun-01 11,838.00 Square Feet Descri pti on Amount An n u al Month ly Per Sq Ft Cost Cost Rent 7.50 88,785.00 7,398.75 CAM 1.71 20,184.00 1,682.00 Insurance 0.10 1,236.00 103.00 Real Estate Tax 2.66 31,536.00 2,628.00 Total Cost 11.97 141,741.00 11,811.75 Total Cam-I ns-Tax 4.47 52,956.00 4,413.00