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HomeMy WebLinkAboutEDA AGN 08-21-01EDA COMMISSIONMERS Robert W. Ruettimann Patricia Jindra Marlaine Szurek Julienne Wyckoff Gary L. Peterson Bruce Nawrocki Bobby Williams ECONOMIC DEVELOPMENT AUTHORITY August 21, 2001 The following is the Agenda for the regular meeting of the Columbia Heights Economic Development Authority (EDA) to be held at 6:00 p.m. on Tuesday, August 21, 2001, in Conference Room 1, City Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota. The EDA does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its accommodation will be provided to allow individuals with disabilities to participate in all EDA services, programs, and activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in advance. Please call the EDA Secretary at 706-3669 to make arrangements (TDD 706-2806) for deaf or hearing impaired only. 2. 3. 4. CALL TO ORDER/ROLL CALL. PLEDGE OF ALLEGIANCE. ADDITIONS/DELETIONS TO MEETING AGENDA. CONSENT AGENDA. (These items are considered to be routine by the EDA Board of Commissioners and will be enacted as part of the Consent Agenda by one motion.) A. Move to adopt the consent agenda items as listed below: 1) Approval of Minutes. a. Regular Meeting of July 17, 2001. 2) Financial Report and Payment of Bills. a. Financial Statement for July, 2001. b. Payment of Bills for July, 2001. MOTION: Move to approve Resolution 2001-11, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the financial statement for July, 2001 and approving payment of bills for the month of July, 2001. REPORT OF MANAGEMENT COMPANY. A. Anita Kottsick, Parkview Villa Public Housing Administrator. CITIZEN FORUM TO ADDRESS EDA ON MATTERS NOT ON AGENDA. (At this time, citizens have an opportunity to discuss with the EDA items not on the regular agenda. The citizen is requested to limit their comments to five minutes. Please note, the public may address the EDA regarding specific agenda items at the time the item is being discussed.) RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS -NONE. PUBLIC HEARINGS - NONE. ITEMS FOR CONSIDERATION. A. Other Resolutions. 10. 1) Review 2002 Budget and Approve Resolution 2001-12, Setting the EDA Local Levy- Randy Schumacher. MOTION: Move to waive the reading of EDA Resolution 2001-12, there being ample copies available to the public. MOTION: Move to adopt ED Resolution 2001-12, being a Resolution of the Columbia Heights EDA adopting a Budget and recommending setting the EDA Local Levy. Bid Consideration. 1) Approve Physical Condition Audit for Parking Ramps- Randy Schumacher. MOTION: Move to approve the bid proposal from Clark Engineering to perform a Physical Condition Audit on the City owned Parking Ramps located at 4011 Van Buren Street and 3989 Central Avenue in the amount of $3,000; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. Other Business. 1) Roger Flick Hearing- Mark Nagel. MOTION: Move to deny acceptance of Mr. Flick's application for housing at Parkview Villa North. 2) Approve Building Plans for Habitat for Humanity at 3915 Polk Street NE and 4401 Quincy Street NE.- Ryan Karis. (.PLEASE BRING INFO. TO THE MEETING PREVIOUSLY SENT OUT) MOTION: Move to approve the N.E. and the from Habitat for Humanity. building plan for 3915 Polk Street building plan for 4401 Quincy Street N.E. 3) Authorize Expending Parkview Villa South Funds for 2001 CIP Projects- Mark Nagel. MOTION: Move to authorize the expenditure of up to $30,000 from Parkview Villa South reserve funds for repairs to the boiler/header/valve and HVAC pending confirmation of availability of funds by the Finance Department; and furthermore, authorize staff to solicit bids for the work and bring back for Board review and approval. 4) Home Mortgage Loan and Business Loan Repayments-Mark Nagel. MOTION: Move to establish an account for the Business Revolving Loan Fund, which will include the revenue from the sale of the Neilsen and Chartraw Home Mortgage Loans, and all future loan repayments from outstanding business loans; and furthermore, direct staff to work with Finance personnel to deposit the amount of past repayments received from Home Mortgage and Business Loans into the new account. ADMINISTRATIVE REPORTS. Report of the Acting Deputy Executive Director - Randy Schumacher. 1) Hoeft Opinion 2) Angela Tomala Lawsuit 11. 12. 13. 14. 3) Parkview Villa Air Conditioning Update. B. Report of the Executive Director - Walt Fehst. Committee/Other Reports. 1) Resident Council Minutes- Pat Jindra. Attachments. 1) MEETINGS: Housing Update The next Regular EDA meeting is scheduled for 6:30 p.m., Tuesday, September 18, 2001. ADJOURNMENT. Walter R. Fehst, Executive Director H:\edaAgenda\8-21-2001 mission of the Co£umfiia ~[eights qSconomic ®eve£o?ment a~uthority is to ?rovic[e financia£anar technica£assistance anar resources to resic[entia[,, commercia[, anar inarustria[ interests to promote hea£th, safety, we[fare, economic areve£o?ment anar reareve£o?ment. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) REGULAR MEETING MINUTES OF JULY 17, 2001 CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development Authority (EDA) was called to order by President Ruettimann at 6:33 p.m., Tuesday, July 17, 2001, in the Parkview Villa Community Room B, 965 40~ Avenue NE, Columbia Heights, Minnesota. ROLL CALL Commission Members Present: Robert Ruettimann, Patricia Jindra, Marlaine Szurek, Julienne Wyckoff, Commissioners Bruce Nawrocki, and Bobby Williams arrived at 6:35 p.m. Commission Members Absent: Gary L. Peterson Staff Present: Walt Fehst, Executive Director Randy Schumacher, Acting Community Development Director Cheryl Bakken, Secretary Mark Nagel, Community Development Anita Kottsick, Parkview Villa Housing Administrator Shirley Barnes, CEO, Crest View Corporation CONSENT AGENDA (These items are considered to be routine by the EDA Board of Commissioners and will be enacted as part of the Consent Agenda by one motion). A. Adopt the consent agenda items as listed below. 1) Approval of Minutes - regular meeting of June 26, 2001 Move to adopt the minutes of the June 26, 2001 regular meeting as presented in writing. 2) Financial Report and Payment of Bills a. Financial Statement - June, 2001 b. Payment of Bills - June, 2001 Move to approve Resolution 2001-10, Resolution of the Columbia Heights Economic Development Authority (EDA) approving the financial statements for June, 2001 and approving payment of bills for June, 2001. MOTION by Jindra, second by Szurek, to adopt the consent agenda items as listed. All ayes. Motion Carried. REPORT OF THE MANAGEMENT COMPANY Kottsick reported the main air conditioning unit for the lobby, beauty shop, offices and community room have been serviced three times over the last month. A leak developed within the coil and additional freon could not be added due to state regulations. Staff.has received a bid for replacing the condensing unit at $8,770 and replacing the left and right condenser coils on the existing unit at $8,587 from Gilbert Mechanical Contractors, Inc. There is a lead-time of 30 days on the coils and 7-10 days on the condensing unit. Maintenance staff will obtain 2 additional estimates. MOTION by Ruettimann, second by Wyckoff, to authorize staff upon receipt of three reasonable bids, and after a two day review by Board members of the bid specs, to purchase the Condensing Unit for Parkview Villa. All ayes. Motion Carried. The security system has been installed and residents will receive their cards by Police Department staff. Economic Development Authority Meeting Minutes July 17, 2001 Page 2 of 5 Due to the severe weather on July 16,2001, the power went out and fire doors tripped. Kottsick requested the Board look into installing surge protectors. Ruettimann requested Kottsick take bids for installing the protectors and see if this is covered by insurance for replacing the damaged condensing unit. The wireless internet connection is up and running. This will allow the office staff to utilize the software program. At 4607 Tyler, the side fencing was installed with a gate, and a brace was added to the front gate. The Fire Department inspected the building and noted improvements or adjustments, which staff finalized prior to re-inspection on duly 3, 2001. ITEMS FOR CONSIDERATION BID CONSIDERATIONS PHYSICAL CONDITION AUDIT-P.MIKING RAMPS Schumacher indicated that at the May EDA Board meeting staff was directed to seek an amended bid, which wouM include the two City owned Parking Ramps located at 4011 Van Buren St and 3989 Central Avenue NE. Vedi revised the two ramp bids to $6,000 each, with an additional $310 per parking lot for a concrete testing allowance;for a total bid of $12, 620. Clark Equipment Company was suggested by Gordon Awsumb, Manager of the Parking Ramp at 3989 Central Avenue NE, which represents a less aggressive evaluating proposal at a cost of $1,500 each, for a total of $3,000. Staff recommended the Board compare the bids from Vedi and Clark, and make a motion to direct staff to execute. Schumacher indicated the key factors of the proposals are the testing of concrete, sealing, and salt content tests, which both proposals included. He also reported that staJfhas received a copy ora letter to ,4wsumb from Clark, dated October 3, 2000 recommending sealing all cracks, replacing joint seals, and having monitors installed. The Board requested Schumacher contact Awsumb to verify if the repairs were made and provide the response either in two weeks at a special ED,4 meeting or by the August t7n Council Worksession. Nawrocki requested staff have the City Engineers look at the proposals before a decision is made. OTHER BUSINESS HABITAT FOR HUMANITY SITE AND BUll,DING PLANS FOR 3913 POLK STREET NE, AND 4401 QUINCY STREET Ryan Karis, Habitat for Humanity, presented the site and building plans for 3913 Polk Street and 4401 Quincy. Karis explained that all of the plans are for split entries. The plan for 4401 Quincy Street NE wouM be Twin Homes with 3 bedrooms up and two down, a deck on the back of the house off the dining room, detached garages off the alley, and 1,194 sq fl of living space each or 2,388 overall square footage. Wyckoff stated there would be a Second Reading on the Quincy property at the City Council meeting of Monday, duly 23, 2001. She also asked for a complete listing of the Habitat for Humanity Homes in Columbia Heights. Economic Development Authority Meeting Minutes July 17, 2001 Page 3 of 5 Ruettimann requested Karis provide colored copies of the plans, detailed drawings for the homes, dimensions, etc. to staff. Staff will then pass this information on to the Board for review before the August EDA meeting, where the Board will approve a design. PUBLIC HEARING FOR PItA PLAN REVIEW Schumacher indicated staff was preparing a draft copy of the Columbia Heights Agency (PHA) Annual Plan to be submitted to HUD after the forty-five day review period, for Public comment. To meet the requirements, the EDA shouM conduct a Public Hearing at the regularly scheduled meeting on September 18, 2001, make final modifications to the plan, and authorize staff to submit the final document to HUD. The Resident Advisory Board and Anoka County will receive copies for review and comment prior to the Public Hearing. The document is generated by electronic transmission and downloaded through the HUD V~eb page REAC system. A copy of the draf with attachments and supporting documents, will be available for review in the Community Development office next week. MOTION by Nawrocki, second by Wyckoff, to set a Public Hearing date of Tuesday, September 18, 2001, at 7:00 p.m. at Parkview Villa for the purpose of receiving public input on the Public Housing Authority (PHA) Plan. All Ayes. MOTION CARRIED. ADMINISTRATIVE REPORTS MONROE PROPERTY UPDATE Schumacher stated the memo from Jennifer Bergman, Anoka County Community Development Manager states the Monroe property was purchased with CDBG Funds and gave the following two options for re- use of the lot: After consultation with affected citizens and comment period, the City may retain or dispose of the property for the changed use if the CDBG program is reimbursed in the amount of the current fair market value of the property, less any portion of the value attributable to the expenditures of non-CDBG funds for acquisition of and improvements to the property. After consultation with affected citizens and comment period, the City could reuse the property for a CDBG eligible activity. The reuse of the property must meet a National Objective by benefiting low-to moderate-income people. $chumacher indicated if the City is planning on reusing the lot to construct a single-family, owner- occupied unit, the unit must be occupied by a low to moderate-income family. The property is 134 x 82 with a land value of $31,300. Fehst felt bid proposals should be sent to the 4-5 interested parties that contacted staff regarding purchasing the property for development. The minimum bid should be what the City paid for the property, with staff review of the bids, and propose the sale to the City Council. Nawrocki asked if the City couM reallocate the CDBG dollars and used them for Community Fix-Up Funds. Schumacher indicated the funds couM be reallocated by written request to Anoka County. MOTION by Nawrocki, second by Ruettimann, to authorize staff to seek proposals for the sale of 4656 Monroe Street NE. with bids on the Open Market, no income limitations, utilities and assessment costs, specify construction must begin within one year of sale, and advertise the sale immediately for a period of 45 days. All Ayes. MOTION CARRIED. Economic Development Authority Meeting Minutes July 17, 2001 Page 4 of 5 : Vernon Scott was present and expressed his interest in the property. He questioned if the 15-foot easement on the corner of the property would be included in the sale. Fehst will check into the easement, the upcoming assessments, and utilities with Public Works. He will inform staff before the bid packets go ouL COMMITTEE/OTHER REPORTS HOUSING UPDATE Nagel provided an update of the Housing Programs. · Home Improvement Loan Programs - On June 25th staffmet with Dave King from the Center for Energy and Environment to discuss where they are in providing the grants for rehabilitation and fix-up fund loans to Columbia Heights residents. · Transition Block Housing Project- The framing for the 22 townhomes is moving rapidly and demolition and clearance is also underway for the senior housing unit. The first of two payments from the Metropolitan Council Livable Communities Act to Real Estate Equities for $235,000 has been received and the related payment sent to Real Estate Equities. Staff will be submitting two more payments for the project this week. · Duane Hagen, Section 8 recipient loan- Staff is working with Finance to declare the loan uncollectible. · Home Mortgage Loans- Staffis preparing documentation for the sale of the two mortgage loans to Community Reinvestment Fund The closing is expected in August. · Acquisition of property at 3 718 Central Avenue South- Ms. Von Heidemann is currently having her attorney looking at the purchase agreement for $70,000. The purchase is beingfinanced with CDBG funds. · The hearing for the applicant to Parkview Villa the was refused housing was hem on June 19th and rejected · First Time Homebuyer Program- The first home was purchased with these funds at 4449 4th Street NE. · Business Revolving Loan Fund Guidelines- Staffhas been working with Kevin Doyle of US Bank to update the loan packets. · Scattered TIF District List- Working with the Building Official to update this list. · Capital Improvement Plan- Working with Kottsick compiling information in preparation to send the Plan to HUD along with the PHA Plan. Nawrocki questioned if 3 718 Central Avenue, the Von Heidemann property purchase, had already been approved and if so, requested background information. Nagel will provide a copy of the agreement and minutes from the EDA and Council meetings pertaining to this acquisition. RESIDENTS COUNCIL MEETING MINUTES OF JULY 9, 2001 Jindra presented the report of the Residents Council Meeting from July 9, 2001. There were no questions or comments on the report. ATTACHMENTS (Items provided by staff for informational purposes only) · 2000 COMPREHENSIVE ANNUAL FINANCIAL REPORT MEMO · BREAKDOWN OF THE APRIL 2001, CHECK FOR $19,487.77 TO CREST VIEW MANAGEMENT · COMPREHENSIVE PLAN UPDATE LETTER · INFORMATIONAL PACKET FROM BILL ELRITE, FINANCE DIRECTOR Economic Development Authority Meeting Minutes July 17, 2001 Page 5 of 5 MEETINGS The next EDA meeting is scheduled for 6:30 p.m., Tuesday, August 21, 2001 in Community Room B at Park-view Villa. ADJOURNMENT Thc meeting was adjourned at 8:~8 p.m. by President, Ruettimann. Respectfully submitted, Cheryl Bakken Recording Secretary H: \EDAminutes2001 \7-17-2001 COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: August 21, 2001 AGENDA SECTION: Consent Agenda ORIGINATING EXECUTIVE NO: DEPARTMENT: EDA DIRECTOR APPROVAL ITEM: Financial Report and Payment of Bills BY: Randy Schumacher BY: DATE: August 14, 2001 BACKGROUND: The bound Financial Report for July 1, 2001 Check Listing (green sheets), and draft Resolution 2001-11 are attached for review. The enclosed Financial Report lists the Revenue Guideline (pink sheets), the Expenditure Guideline (yellow sheets), Expenditure Guideline with Detail (white sheets), and Balance Sheet (blue sheets), for each fund and department. The report covers the activity in the calendar (fiscal) year fi:om January 1 through July 31,200t.. The Check History shows each fund with an expenditure history during the month of July, 2001. The total disbursements by fund are shown at the top of the listing. RECOMMENDATION: Staff will be available to answer specific questions. If the report is satisfactorily complete, we recommend the Board take affirmative action to receive the Financial Report and approve the payment of bills. RECOMMENDED MOTION: Move to approve Resolution 2001-11, Resolution of the Columbia Heights EcOnomic Development Authority (EDA) approving the Financial Statement for July, 2001 and Payment of Bills for the month of July, 2001. EDA ACTION: H:'.C~msem, ilulyFiuRcp EDA RESOLUTION 2001-11 RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (ED,.A) APPROVING THE FINANCIAL STATEMENT FOR JULY, 2001 AND PAYMENT OF BILLS FOR THE MONTH OF JULY, 2001. WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which shows all receipts and disbursements, their nature, the money on hand, the purposes to which the money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's vouchers or bills and if correct, to approve them by resolution and enter the resolution in its records; and WHEREAS, the financial statement for the month of July, 2001 and the list of bills for the month of July, 2001 are attached hereto and made a part of this resolution; and WHEREAS, the EDA has examined the financial statement and the list of bills and finds them to be acceptable as to both form and accuracy. NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia Heights Economic Development Authority that it has examined the attached financial statements and list of bills, which are attached hereto and made a part hereof, and they are found to be correct, as to form and content; and BE IT FURTHER RESOLVED the financial statements are acknowledged and received and the list of bills as presented in writing are approved for payment out of proper funds; and BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the. permanent records of the Columbia Heights Economic Development Authority. Passed this __ day of ,2001. MOTION BY: SECONDED BY: AYES: NAYS: Attest by: Robert Ruettimann, President Cheryl Bakken, Secretary H;'dl.esolutions2001 ~001 - 11 · Parkview Housing Complex -' 965 ".E. 40th Avenue, Columbia.Heights, MN ~421 DATE: AUGUST 13, 2001 TO: RANDY SCHUMACHER, ACTING COMMUNITY DEV. DIRECTOR SHIRLEY BARNES, CHIEF EXECUTIVE OFFICER; CREST VIEW COMMISSIONERS; COLUMBIA HEIGHTS EDA BOARD OF DIRECTORS; CREST VIEW FROM: ANITA KOTTSICK, HOUSING ADMINISTRATOR RE: JULY/AUGUST MANAGEMENT REPORT FOR PARKVIEW VILLA & 4607 TYLER PHYSICAL PLANT: Window leaks in the 3 apartments in the north building and the 2 apartments in the south building have been repaired. Next painting and patching will be done to correct any damage. The painter is schedule to work in the building on August 14-17th to make repairs within apartments that were noted during the annual inspections. As I understand the repairs or replacement for the a/c unit have been submitted to the insurance company. The morning of 8/1/01 a monitoring panel on the fire monitoring system received surge from a lightening strike. All repairs were completed within a week and a claim was submitted to the insurance company. During repair time all other functions of the fire monitoring system worked as normal. Prior to the storm that morning a contract.or was out to look at surge protection for specific items within in the building. I have not received an estimate at this time and will share the information as soon as I receive it. ADMINISTRATIVE: Joe Goodman was hired for the part time caretaker position. Joe and his wife Mary Lou have been residents of Parkview Villa South since 1991. He is very familiar'with the buildings and the tenants. Joe is very active in the community and spends a fair amount of his time doing volunteer works. We are very pleased to have him on our team. All residents with recertifications due this year have been sent notices to set up appointments. I have done quite a few already and have at this time 29 appointments set up for August and several set up for September. Owned by the EDA ol the City o! Columbia Heights Managed by Crest View Management ~ervices Equal Housing Opportunity Agency HUD has set up a new system for reporting family information (50058). The new system is called PIC. I have completed all reconciliation reports from the MTCS and PIC systems and I am waiting f,.or submission to begin with the PIC system. Also the 50058 forms have changed and the software vendor has sent an update which IS Department will be installing. Much of my time for the next couple of months will be devoted to annual recertifications but I will be starting to work on several other projects; a community service program for those residents living in the North building that are able to volunteer, working with residents to promote a floor checking system, looking at background regarding the minimum rent requirement for the North building, and looking at the fee schedules. OCCUPANCY: NORTH BUILDING: APT # VACANCY DATE 704 8/31/01 801 7/31/01 SOUTH BUILDING: APT# VACANCY DATE NAM E 215 7/01/01 M/M Griffin '1 resident internal move, 1 resident deceased, 1 eviction NAME MOVE-IN DATE working off waiting list Terrance Olson 9/1/01 MOVE-IN DATE 7/23/01 Waiting list totals are as follows: Parkview Villa North 26 CH Residents 32 Non-residents 4607 Tyler 3 CH Residents 6 Non-residents Parkview Villa South 34 CH Residents 15 Non-residents MlSC: I will be out of the office August 24 and 27 on vacation. I will be within pager for emergencies. We could still use some help grilling and serving food at the annual picnic-August 30th. For informational purposes the Parkview Villa calendar is attached. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of August 21, 2001 AGENDA SECTION: Items for ORIGINATING EXECUTIVE Consideration, Other Resolutions DEPARTMENT: EDA DIRECTOR NO: 9-A-1 APPROVAL ITEM: Review 2002 Budget and Approve BY: Randy Schumacher BY: Resolution 2001-12, Setting the EDA DATE: August 14, 2001 Local Levy BACKGROUND: The proposed EDA Budget for fiscal year 2002 has been prepared in draft form by staff. It will be necessary for the EDA to pass a resolution with a recommendation to the City Council approving the proposed budget and levy for taxes payable in 2002. A draft Resolution, 2001-12, is enclosed for review and approval as may be amended. The summary page enclosed shows the major cost factors for each fund. A proposed Budget and Levy must be certified by the City Council to Anoka County on or before September 15, 2001. The final Levy will not be adopted until after the City Council has met, reviewed, and taken final action in December. RECOMMENDATION MOTION: Move to waive the reading of EDA Resolution 2001-12, there being ample copies available to the public. RECOMMENDED MOTION: Move to adopt EDA Resolution 2001-12, being a Resolution of the Columbia Heights EDA adopting a Budget and recommending setting the EDA local Levy. EDA ACTION: h: \consent Form2001\Res. 2001-12, Budget and Levy Approval COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY EDA RESOLUTION 2001-12 RESOLUTION OF THE COLUMBIA I:I~IGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) ADOPTING A BUDGET AND RECOMMENDATION SETTING THE EDA LOCAL LEVY. NOW, THEREFORE BE IT RESOLVED BY THE COLUMBIA I-W. IGHTS EDA FOR Tl~E CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the following is hereby adopted by the Columbia Heights Economic Development Authority. Section A. The budget for the Columbia Heights Economic Development Authority for the year 2002 is hereby recommended for preliminary City Council approval with appropriations for each of the funds as listed below. FUND NAME FUND/DEPT. NO. Comm. Devel. Parkview Villa North 203-46330 Comm. Devel. EDA 204-46314 Comm. Devel. Parkview Villa South 213-46340 Comm. Devel. Kental 4607 Tyler 235-46360 EXPENSES $350,402 $137,015 $218,586 $18,481 Section B. The estimated gross revenue to fund the budget of the Columbia Heights EDA for all funds, including general and ad valorem tax levies, as hereinafter set forth for the year 2002: FUND NAME FUND/DEPT. NO. Comm. Devel. Parkview Villa North 203-46330 Comm. Devel. EDA 204-46314 Comm. Devel. Parkview Villa South 213-46340 Comm. Devel. Rental 4607 Tyler 235-46360 $350,402 $137,015 $218,586 $ 18,481 Section C. The following sums of money are recommended to be levied for the current year, collectable in 2002 upon the taxable property in said City of Columbia Heights, for the following purposes: Recommended EDA Levy $137,015 The Executive Director is hereby instructed to transmit a copy of this resolution to the City Manager and Finance Director/City Clerk of the City of Columbia Heights, Minnesota. APPROVED THIS ~ DAY OF ,2001. MOTION BY: SECONDED BY: ROLL CALL: AYES: NAYS: Attest by: Robert W. Ruettimarm, President Walter R. Fehst, Executive Director H:LKe~olutions200 lk200 I- 12Budget Summary COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY EDA RESOLUTION 2001-12 RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) RECOMMENDING SETTING THE EDA LOCAL LEVY. NOW, THEREFORE BE IT RESOLVED BY THE COLUMBIA HEIGHTS EDA FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the following is hereby adopted by the Columbia Heights Economic Development Authority. Section A. The following sum of money is recommended to be levied for the current year, collectable in 2002 upon the taxable property in said City of Columbia Heights, for the following purposes: Recommended EDA Levy $137,015 The Executive Director is hereby instructed to transmit a copy of this resolution to the City Manager and Finance Director/City Clerk of the City of Columbia Heights, Minnesota. APPROVED THIS MOTION BY: SECONDED BY: ROLL CALL: AYES: NAY S: DAY OF ., 2001. Robert W. Ruettimann, President Attest by: Walter R. Fehst, Executive Director H:\Resolutions\20fll-12~DA Levy BUDGET SUMMARY 2001 2002 EDA $119,045 $137,015 HRA $106,752 $111,702 COMMUNITY DEVELOPMENT ADMINISTRATION $102,572 $79,485 CFP (CLAP) $182,834 $32,000 HRA-ANOKACOUNTY CDBG $249,011 $377,787 PROTECTIVE INSPECTION $205,190 $208,401 PARKVIEWVILLA NORTH $349,552 $350,402 PARKVIEWVILLA SOUTH $161,445 $218,586 4607 TYLER $12,916 $18,481 *HOME IMPROVEMENTS - TRANSFERRED TO EXPERT & PROFESSIONAL SERVICES. *TEMPORARY HOUSING - ELIMINATED (PROPERTY MAINTENANCE) The City of Columbia Heights 200~ PROPOSED DETAIL BUDGET Community Development I-~ '~w ~w w 00~00~0~0000~00000 0~0 ~~0 O~ ~ 0000000~0~ ~ ~ O0 ~ ~ ~0~ ~0~ ~00000000 ~- 0~~0~0000~00000 0~~ ~ ~ ~~00000~00~000000 ~~0~0~000~00000 ooooo~~ ~ ~ 0000000000~000~0~ 0~0~ ~0~ 0 ~0 0~0 ~ ~ ~ ~ ~ ~ 0000000000~000~0~ 0~0~ ~ 0 ~0 ~ ~ 0 ~ ~ ~ ooooo8ooo~oooooo,~ 000 O0 000 O0 Ow (D LLI o °1 -J 000000000 00000 ',r- ~-- ~'Xi ~0 ~ ~ ~ 000000000000 0000 0000~ 0 0~0000~000~ 0000 0~00~ ~ ~ 0~~~~~00~00 ooo~~~ ~ 0000~000000~000000~00000000~0000~ 0000 00000000000000000~00000000~0000~ 0~0~ O0 O~ ~0 O~ ~ ~ ~ ~ ~ ~0~000000~00000~0000~00000~000~ ~0~000000000000~0~00~000~0~000~ 0000 ~0~0~000~00000~00~000~000~ 000 ~00 ~ 0 0 0 k-~- '~W (~W Wi-- O~ w n W n nO UJ 9 00000000000 0 00000000000 0 0 0 0 000 W O- Wn W ~00~000~ 0 ~o 00~000000~0000000 00000000~0~00~00 00~00~00~000~0~0 0~00~0000000000000 ~~0~~00~000~ 0000~~~~0~ 000000000000000000 0000~ 0000 ~000000~ ~ 0~00~ 0000 ~000000~ ~ 0~00~ ~00~ ~00~000~ O3 Z ILl(/) Z ~w ~ Z w ,OZ~ m o ~ ~~ o o ~ ~ :ooooo ~ ~ ~ -5~~ooooo o ~W~WZ 0 ~ 0 ~ZZZZZ~ z o ~ ~~o W ~0 8~~a~ao~88~88 p.,. (D o oooooooooo ooo~~~ ~oo 00~ 0000 000000~0 000 Z ~ ~ Z ~ 0 w~ w -- ~ ° ~ ~o~ ~ o >0 0 0w U.I nO 0 -.I .J 8 ~0000000~00~ o 00~0000~~ 0~~~~ 000000~~ 00000000000 00000000000000000 W U. W z z5 5~ ~z ~ 5~ ~o _ ~ w z ~ -- ~--00 0 0000 ~~ 0~ I--I-- 'r'w ~w ~o Oo Ow ___g ~0~ 000~0~~~ 00000000000000000 ~00000~000~000~ ~ ~0~0~ ~0~ 00000 0 ~ ~ o ~ ~ ~00~000000~0~ I--I- 't' LLI Ow ~0 .-I 0 Oo 0o who° 0 0 O0 00~0~0000000000~ 00~~0~0~0 ~0~ 0~000~~00~0000~0 LLI LLI COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: August 21, 2001 AGENDA SECTION: Items for ORIGINATING EXECUTIVE Consideration, Bid Consideration DEPARTMENT: EDA DIRECTOR NO: 9-B-1 APPROVAL ITEM: Approve Physical Condition Audit for BY: Randy Schumacher BY: Parking Ramps DATE: August 17, 2001 BACKGROUND: At the February 17, 2001, EDA meeting the Board requested that Clark Engineering be contacted to submit an amended proposal to do a Physical Condition Audit on the Columbia Park Medical Group Parking Ramp with the same issues as outlined by Vedi and Associates, Inc. Vedi's bid to conduct both parking ramp audits was $6,000 each or a total of $12,000, plus $620 for concrete testing allowance. The Clark proposal for the evaluation of both ramps was based on a similar work scope, and came in at $3,000 which included chloride Ion Testing. As noted on Clark's proposal, five issues were not included in their bid. Kevin Hansen, the City Engineer reviewed both proposals and has verbally recommended Clark Engineering. RECOMMENDATION: Staff recommends the Board authorize Clark Engineering to perform a Physical Condition Audit on the City oWned parking ramps located at 4011 Van Buren Street NE and 3989 Central Avenue NE and make a motion to direct staff to execute the contract. RECOMMENDED MOTION: Move to approve the bid proposal from Clark Engineering to perform a Physical Condition Audit on the City oWned Parking Ramps located at 4011 Van Buren Street and 3989 Central Avenue in the amount of $3,000; and furthermore, to authorize the President and Executive Director to enter into an agreement for the same. Attachments _EDA ACTION: h: consent Form2001\Bid Parking Ramp Audits Colum~ Heigl~ Basiaess Cram- Concrete dust samples will be collected and tested for water soluable cMoride ion content. This testin8 will measure the lcvel ofchloridc ion present in thc slab, We propose to obtain samplcs at 3 locations per ramp. Two dus~ samples will bc taken at each ~mpiin8 location for a total of 12 dust samples Ac~fl laboratory testing will be performed by a sub-con,~ltant to Clark. o A r~ort will be prepared that will describe and illustrate thc observed conditions and recommended repairs. PERSONNEL The staffwe have considered for your project are: Kurt A. nerglund, P.E. Licmtsed Professional Engineer l~r~ke Wagner, ~ Structural Engineer The hourly rates of the staffwe have considered for your project are: Project Manager ............................................................................ S O0.O0/hour Slm~tt.~d Engineer ............................................................................ $ 67.50/hour Our total lump sum fee for this project, based on the above work scope, is $3,000.00. A breakdown of the ~ost by psrking ramp is as follows; · Columbia Heights Business Center ................................................... $1,500.00 · Columbia Park Clinic Building ......................................................... $1,500.00 The ctgodde ion testing cost per rarap is $600.00 and is included in the above lump sum amoums. CONDmONS The original SUuctural drawings of the parking ramps will be provided by olhers for our use, if If unamicipated conditions are encountered that may require additional time, we will discuss changes in our work scope with you prior to proceeding. '-'~-: Hssocias~s, Inc. PHONE ~413. : 612 ~"~3 S7x~7 ~TuI. 13 2001 Oi:45PM ~ July 13,200l VEDI ASSOCIATES, 11 29 WASHINGTON AVE $0. MINNEAPOLIS. MN. 55415 Randy Schumachcr Ci/y of Columbia Heights 590 - 40t~ Avenue Columbia Heights, MN 55421 ? RE: Physical Condition Audit ~ City of Columbia Heights Parking Facility (1985) Dear Mr. Schumacher? This letter is a follow-up of out telephone conversation of July 13, 2001. Vcdi Associates will perform a physical condition audit of the 1985 Clinic Parking FacilitT, ~ . as well as the Bank Parking Facility, for a fee of $6.000.00 per parking facility, ir~tead of $6,400.00 per parking facility as requested in our March 5, 2001 proposal. The concrete testing allowance remains the same at $310.00 per parking facility. Therefore thc total cost(s) involved in the condition audits of two parking facilities and the testing of two parking facilities is S12,000.00 and $620.00. The City of Columbia Heights can pay the architectural/engineering fee in installments, as long as the total payments are completed by the end of the year 200I. Vedi A~.xociates will also require the construction drawings of the Bank Parking Facility to perform the condition audit. Lastly, this work will be completed on weeknights and weekends, when most of the cars should be gone. As a result, we will need a contact person at the City of Cohunbia Heights police department. We look forward to working with you; it' you have any questions, plea.se do not hesitate in contacting our office 612.333.4670. ' "/'hank you. Sincerely, VI ) ASSOCIAT~ES, 1NC. dent COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: August 21, 2001 AGENDA SECTION: Items for Consideration, ORIGINATING EXECUTIVE Other Business DEPARTMENT: EDA DIRECTOR NO: o/- O..-;L ITEM: Roger Flick Hearing BY: Mark Nagel BY: DATE: August 1, 2001 BACKGROUND: On January 26, 2001, Mr. Roger Flick, 4622 Tyler Street NE, Apt. 6, applied for housing in Parkview Villa North under the disability/handicapped requirement. As his attached application notes, he said he had never been convicted of any crime other than traffic violations. Housing Manager, Anita Kottsick conducted a routine background check and found he had plead guilty and subsequently was convicted of a felony for which he received a 20 year probation. Flick has served 9 years of the probation without incident, which is over in 2012. On May 10, Kottsick wrote the attached letter to Flick informing him his application for housing had been denied because he had "a history of criminal activity involving crime of physical violence to persons or property, or a record of other criminal acts, which would adversely affect the health, safety, or welfare, of other residents"(Part II, B., 5 of the Parkview Villa Occupancy Policy attached). Flick exercised his right to an informal heating based on the fact the HUD Handbook 7465.1 REV-2, Chapter 4 (11), "should not automatically exclude an applicant from consideration" (copy of relevant HUD Handbook reference attached). On Tuesday, June 19th, all informal heating was held before Community Development Staff member Mark Nagel. Flick presented the attached letters from Anoka County Human Services Division, Family Life Center, and his Counselor, Sari Halabi of REM, indicating he is employed, a responsible tenant, and has had no violations of his parole. Flick stated all he wants is a safer place to live. On June 27th, staff upheld the decision of the Housing Manager. Flick then appealed to the EDA Board for a hearing, which was scheduled for Tuesday, August 21st at 6 P.M. (see attached letter). RECOMMENDATION: Staff recommends the decision of the Housing Manager be upheld because Mr. Flick does not meet Parkview Villa Occupancy Policy guidelines. RECOMMENDED MOTION: Move to deny acceptance of Mr. Flick's application for housing at Parkview Villa North. Attachments EDA ACTION: H:~PPVMIick 8-21-2001 EDA Memo · "..:'" '~--_~. . -.: ! . ,.. ',C'~b~'-f~,,-;.i ,,', ,. .",.,- .... 'J. '~ ;': .. .'" · ..'" .'.: ~' , ' .. .' · ..' ' · . ' - . .. · .:" ',.- ,.~ .'".,'",'.~.~.-,~'.,.~.~'-., ~.?.'~'~','.".:~..,'-~ ~,~o~ .~.'~..:,.~,..:.,~..~'.,., . · · . , · ~ ~, ... ., .: ~ -..~_.~..~:.: ~-:,. ~'. '.~- : -':',.'~.. . ~ ...~' '~ ~':: - ' ' ', .... C "".' "· ' · ' . j ': ' . .,''.~ . ~ .~--. "' -~.'. .... ,'. . · . -- ~ .. · ...., · :...,'L L';.~.~.'~..~.,.&C~.~. .~.~.~...,'4'..?-'~.'...,I~.~,,.,~= ,. ~,~.~.~.~.~,~.~.,~,:~.'..~.,,..~,.~ ,~L."%. ,... · '.-.'. ' - _ lease ~swe= e~ch ~estlon c~e~ul]v -".:'~". ..... '- - .....~'.-.":. .:~ .'> ~ · .:-.~. .... '~ - '- ' . .... '-' .......... u..:...- . ~ ...... -.---= .... -~'~ ~=o . . · · .fo~ as s~ec= '.to v~raficati0w"~,, ~-~==~.~ ..... _ .,. ~.=aon you. fu~ash on this -. 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No ~f no~,,. ~ your p=i~ n~g~ ~ime =es'iu~&~'~"::.:~':::...'~.'(:.::: ~'~'~.':..~.~.' .:~' :~:~'.:~.. .. ...':.. ?. '.".'.".'.' .' ... -~ ~u~erv~ed p~'~ic~~ o~ p~iva~e~ o~%a~eu' she~.r.:'.' '.- desired to' provide tempora~ living acco~0~ations .Such:':.'~ as a welfare hotel, congregate ~heluer, or. tr~sitional ~ -".-- ,' ' ' housing for the men~ally ill? , . ( )Yes ( )No ~ ins=itution that provides a' t~ora~"residence for ~ ( )Yes ( )No individuals intended to be institutionalized; or .- A p~lic of private place not desired for, or ordinarily ~ used as, a re~lar sleeping acco~odation for h~ beings? ( )Yes. ( Is your dwelling.~it dilapidated~ ' (~ No Does it have oper~le indoor plying? ( )No-' Does it have a usable flush toilet ~d either a batht~ or a shower inside the ~it for the exclusive use of your · Does it have electrical service? Is the electrical service safe and adequate? ~ Does it have a safe and adequate source of heat? ~s it have a kitchen? Has it be declared unfit for habitation by an agency or unit of government? '( )Yes (PQYes (~,')Yes ( L'9'Yes (~'~Yes (~')'Yes )No )No )No )No )No ( ) Yes (~No WHOM .... ; , d'"l ] e "reques ted' :ormatlon '-conc~ - .? -~=: .,-, .. ..... :. , . . ..-~ L.:L. t..o.~.~be'~ifur~'ished :t'O' the "Columbia ·'Heights ' )b~'i4'ible .~veL .... is -~/ is hot handicapped .and' whose "ph~s'iCal' 'impair~en'~..--:' . 'Is exDected to be of long-continued' and.indefinite duration, substantially. in~oedes his or her ability to-live indemendently;:.and 'is 'of >such a nature that such disability could be improved by more suitable housing conditions. - - .. · Handicap began about (date) ' '- ~" I 'certify this disabili.~y/handicaD verification t be a true an' assessment of the applicant.. ~ =~ . d Correct " , a ure Evaluator/Dlagnost~clan Name an · treet Address City State Zip Parkview Villa Housing Complex 965 N.E. 40th Avenue, Columbia Heights, MN 55421 May 10, 2001 (763) 706-3800 Fax(763) 788-3978 Roger Flick 4622 Tyler St. NE Apt. #6 Columbia Heights, MN 55421 RE: DENIAL OF APPLICATION TO PARK'V~W VILLA Dear Mr. Flick: You have been denied homing at Parkview Villa based on your criminal history check. You have the fight to an informal hearing at the office, during which time you may present written and/or verbal documentation that could affect this decision. If you wish to do this please contact the office in the next I0(ten) working days to schedule an appointment. I will be out of the office May 14~ - May 20~, but you still need to call the office and I will remm your call as soon as I . return to the office. The office number is 763-706-3800. Also please return the bottom sheet. If you chooSe not to accept my decision at this time, you may request a hearing with a heating officer/panel. This would be scheduled for another date and time. I wi//inform you more of this process if it becomes necessary. I look forward to hearing from you. ' Anita Kottsick Housing Administrator c: file Signature ~///Yes, I wouldliketorequestaninformalhearing. ~.~.o.:b' /X~Za2~¢ No, I accept the decision of the Housing Administrator uned by the EDA of the City o! Columbia Heights anaged by Crest'View Management Services Equal Housing Opportunity Agency (6) (7) As an alternative to denying admission to an applicant who owes the PHA money, the PHA may offer the applicant the opportunity to enter into an agreement to pay the amount owed. This could invo%ve setting up a specific timetable and incorporating that timetable into the lease. Lack of a credit history (as opposed to a poor credit history) is not sufficient justification to reject an applicant. (8) PEAs may deny admission if there is an indication that the use of alcohol or drugs would likely result in conduct that would adversely affect the project environalent. (9) PHAs may not deny admission based solely on an association between the applicant and a person who will not reside in the unit. Page 4-3 7465.1 REV-2 8/87 CHAPTER 4 (10) PHAs may consider an applicant's arrest record, but should be careful about making a determination based solely on an arrest record if no convictions followed. (11) A criminal record should not automatically exclude an applicant from consideration. The PHA should determine whether the person would be a suitable tenant. (12) The same standards of tenant suitability that the PHA uses for applicants should be used in evaluating a person who is joining a family already in occupancy. The PHA should determine that the person meets its standards prior to adding the person's name to the family's lease. REFERENCES 24 CFR 960.204, 960.205 6/67 Federal civil rights laws listed in paragraph 1-3(c) Page 4-4 7465.1 REV-2 CHG-2 CHAPTER 4 *4-2. ~- a. APPLICANTS WITH HANDICAPS POLICY (1) .Generally, the PHA may not inquire if an applicant, a person residing or intending to reside with am~"~pplicant or any person associated with an 'applicant has a handicap or inouire as to Family Life Center 1428 Fifth Avenue South · Anoka, Minnesota 55303 Phone (763) 427-7964 · Fax (763) 427-7976 CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55~21-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-height&rnn, ua Mayor: Gary L. Peterson Councilmembers: /ulienne Wyckoff Marlaine Szurek Bruce Nawrocki Bobby Williams City Manager: Walter R. Feh~t COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT DEPARTMENT July 27, 2001 Mr. Roger Flick 4622 Tyler Street NE, Apt. #6 Columbia Heights, MN 55421 RE: Columbia Heights Economic Development Authority Hearing Dear Mr. Flick: As we discussed over the phone this morning, your hearing with the Columbia Heights Economic Development Authority has been set for Tuesday, Au.t~,ust 21,2001, beginning at 6:00 P.M. in the Parkview Villa Community Room B, 965 40"' Avenue NE, Columbia Heights, Minnesota. Along with Ms. Kottsick, I will make a brief presentation on why your application was denied and then you will have the opportunity to present your reasons why your application should be accepted. The EDA Board of Commissioners may or may not make a decision that evening. Please let me know if you are able to attend the meeting; if you cannot, then please call me at 763-706-3672 to reschedule. Sincerely, Mark Nagel Community Development Staff H:kParkview Villa\flick EDA Hearing Letter2 THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF E)ISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES ".. EQUAL OPPORTUNITY EMPLOYER TO: FROM: 2'29PM BARNA,GUZY&$TEFFAN No.5026 P. I BGS Bama, Guzy & Steffen, Ltd. ATTORNEYS AT LAW 400 Northtown Financial Plaza 200 Coon Rapids Boulevard Minneapolis, MN 55433-5894 ~ D i ":"~'""" ROBERTA OUZY (763) 780.8500 FAX (763) 780-171~/),/3~:;'.3-~-,7'~_. ' 1-800422.3¢6 //iI// Mark Nagel, [y opmem Department, City of Co~ Jim Hoer, City Attomc-y, City of Columbia Hci Roger Flick Hearing DATED: August 16, 200I Please be advised that I have reviewed the information pro~ided regm'ding the above-referenced individual and his efforts to obtain housing in Parkview Villa. I concur in staff's recommendation that Mr. Flick's application for housing should be denied. My concurrence is ba~d on two criteria: 1. Mr. Flick does not mee~ the eligibility requirements in place for Paxlodew Villa North, as he is in direct violation of Part IIB.5 2. Mr. Flick misrepresented the status 0fhis criminal record on the application. The following question was asked of Mr. Flick on the application form, "Have you or anyone in your household ever been convicted of any crime other than traffic violations?" Despite having a felony conviction for which he is still on probation, Mr. Flick responded "No" to the above question. Additionally, it should be noted that the felony conviction on Mr. Flick's record involved "violence" on another person. We are not talking about a simple, property violation. I am also troubled by the information that Mr. Flick still believes he did nothing wrong. The information I have indicates that he plead guilty to the felony m order to avoid any jail time. I would actually be more receptive to Mr. Flick's ciremn~ had their been an affn'mation that the behavior was wrong and that help was needed in relation thereto. On the contrary, there is still denial of having done anything wrong. Once again, for the reasons referenced above, I would concur with staffs recommendation to deny Mr. Flick's application for homing at Parkview Villa North. COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting off August 21, 2001 AGENDA SECTION: Items for Consideration, ORIGINATING EXECUTIVE Other Business DEPARTMENT: EDA DIRECTOR NO: q ~' ~-.-- ~, APPROVAL ITEM: Approve Building Plans for Habitat for BY: Randy Schumacher BY: Humanity at 3915 Polk Street NE and 4401 DATE: August 13, 2001 Quincy Street NE. BACKGROUND: At the July 17, 2001 EDA meeting Ryan Karis of Habitat for Humanity, presented altemative site and building plans for 3913 Polk Street and 4401 Quincy Street. At that time the Board requested Karis provide more detailed plans including colored pictures, market values, number of bedrooms, and site plans, which staff has provided in a separate mailing. At this time, staff is requested the EDA Board make a determination on a specific building design thus allowing Habitat for Humanity to commence construction. RECOMMENDATION: Staff recommends the EDA Board select a specific building plan for 3915 Polk Street NE and 4401 Quincy Street NE. RECOMMENDED MOTION: Move to approve the for 3915 Polk Street NE and the NE from Habitat for Humanity. building plan building plan for 4401 Quincy Street EDA ACTION: consent Form2001\Approve Building Plans for Polk and Quincy COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting off August 21, 2001 AGENDA SECTION: -Itdrns for Consideration ORIGINATING EXECUTIVE NO: d2] _ ~-,_~ DEPARTMENT: EDA DI2~ECTOR APPROVAL ITEM: Authorize Expending Parkview Villa BY: Randy Schumacher BY: South Funds for 2001 CIP Projects DATE: August 9, 2001 BACKGROUND: The Annual Public Housing Plan is scheduled for a Public Hearing at the EDA Board meeting of September 18~, 2001, which contains this year's CIP. In the best of time frames, it is unlikely that the Annual Plan will be officially approved by HUD before mid-October. Once approved by HUD, the EDA has access to approximately $128,000 in CIAP Funds for 2002. Unfortunately, the boiler/header/valve and HVAC need about $30,000 of work prior to the cold weather to insure that they will work this winter. In discussing this problem with our HUD Representative, Norb Kowalchuk, the EDA can "cash flow" these capital improvements, which benefit both north and south, with existing funds from Parkview Villa South reserves and replace the amount expended on the Parkview Villa North part of the capital improvements when the CIAP funds are approved for 2002. If we can get started in August instead of October or November, there is better chance the improvements will be completed before the winter heating season. RECOMMENDATION: Staff recommends that $30,000 from the Parkview Villa South reserve funds be made available for capital improvements for 2001 to the boiler/header/valve and HVAC repairs; and furthermore, authorize staff to solicit bids for the work and bring back for Board review and approval. RECOMMENDED MOTION: Move to authorize the expenditure of up to $30,000 from Parkview . Villa South reserve funds for repairs to the boiler/header/valve and HVAC pending confirmation of availability of funds by the Finance Department; and furthermore, authorize staff to solicit bids for the work and bring back for Board review and approval. EDA ACTION: h:~nsent Form2001\Expend PPV South Funds COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA) Meeting of: August 21, 2001 AGENDA SECTION: Items for Consideration, ORIGINATING EXECUTIVE Other Business DEPARTMENT: EDA DIRECTOR q.-e.-q ITEM: Home Mortgage Loan and Business BY: Mark Nagel BY: Loan Repayments DATE: August 13, 2001 BACKGROUND: At the July 17, 2001 EDA Board of Commissioners meeting, staff was asked to determine where the dollars from repayment of Home Mortgage and Business Revolving Loans have been deposited over the years and how much is in each account. In reviewing the budget and accounts, it appears these repayments were placed in the HRA Administration 299 account, along with HRA levy dollars, and has been used to repay "certain redevelopment costs associated with the Sheffield Redevelopment Project initiated in 1993" (see attached budget comment form). As a result, there are apparently no separate accounts for either the Home Mortgage Loan or Business Revolving Loan repayments, therefore no funds that have been set aside for future business loans. These repayments could have been directed into a separate account for this purpose. RECOMMENDATION: Staff recommends an account be established for the Business Revolving Loan Fund and the approximate amount of $34,000 from the sale of the 2 Home Mortgage Loans later in August and all future business loan repayments be placed in this account; and furthermore, direct staff to determine the total amount of past repayments so that these dollars can be placed in the account for the Business Revolving Loan Fund. RECOMMENDED MOTION: Move to establish an account for the Business Revolving Loan Fund, which will include the revenue from the sale of the Neilsen and Chartraw Home Mortgage Loans, and all future loan repayments from outstanding business loans; and furthermore, direct staff to work with Finance personnel to deposit the amount of past repayments received from Home Mortgage and Business Loans into the new account. Attachments EDA ACTION: H:\Consent2001\Hom¢ Mrtg Loan and Business Loan Repayments CFP GRANT (FRMLY: clAP) 203-46331 lCapital Fund .Program (CFP), which is administered by Housing and Urban Development'(HUD), provides assistance .to Columb a Heights Housing and Redevelopment Authority in carrying out Capital and Management activities to ensure that such developments continue to be available to serve Iow-income families. Economic Development Authority 204-46314 This fund provides for the administration of the Economic Development Authority· Major activities are the administration of single family and rental housing rehabilitation projects, affordable housing programs, redevelopment projects, tax increment financing projects, business revolving loan fund (moved to HRA Fund 299-46320), promoting economic development in the community, and miscellaneous special projects. Parkview Villa South 213-46340 r~his fund is for the operation and maintenance of the 45 unit Parkview Villa South (PVS) addition to the Parkview Villa North housing project at 965 40th Avenue NE. Parkview Villa South houses Iow income elderly (age 62 and over) persons. The facility was constructed in 1991 with local funds including Tax Increment Financing (TIF). The facility is locally owned by the Economic Development Authority (EDA) and is managed under contract by Crest View Corporation. 4607 Tyler Street 235-46360 This department accounts for the 4607 Tyler Street NE property which consists of four, two bedroom units for rent to Iow income seniors (age 62 and over). The property was acquired and remodeled in 1995 using federal HOME and CDBG funds and a local match from the HRA. The property is managed under a one year contract by Crest View Corporation. HRA Administration 299-46320 /A'I'~. is f,un.d ha,s be.eh established to reflect the ongoing HRA levy dedicated to repayment or certain reoeve~opment costs associated with the Sheffield Redevelopment Project initiated in 1993. Principal and interest payments received as part of the Business Revolving Loan Fund (BRLF) program administered by the Economic Development uthority are shown in this fund. Budgetcommentsforms.xls" TO: FROM: DATED: BGS Bama, Guzy & Steffen, Ltd. ATTORNF~ AT LAW 400 Notthtown F~'mnci~l Plaza 200 Coon Rapids Boulevard Minneapolis, MN 55433.5894 (763) 7fl0-8500 FAX (763)780-1777 /Z i ~d7 S¢~ker, Co~u~i~ Deve]o~mem, Ci~ o~~ ~:' 'f August 17, 2001 Is Crcstvicw Corporation required to have a broker's license in order to fu~ll its management dudes pursuant to the contract with tho City of Columbia Heights for Parkvicw Villa? Based upon ~ information set forth below, the answer is no. tn North Star Hotels Corporation v. Mid-City Hotel Associates, the United States District Court .sta. tcs the following: "Even a facial reading of Minnesota Statute 82.17, Subd. 4(a) suggests that it ts irrtcndcd to cover pc'rsons engaged in traditional real estate brokerage activities. Thc statute is all inclusive, yet such completeness does not indicate that it is intended to cover managers of businesses only tangentially related to real estate." The managerucnt of Parkview Villa is only tangentially involvcd, if at all, in thc business of brokering and thus is not subjcct to the broker licensing requirement. This opinion was also expressed by the Minnesota Supreme Court in the case of State v. Beslanowitch, wherein thc Court stated that thc liceusing statute is intended to cover only those involved in traditional areas of thc real estate industry. While the coui'ts do not set forth all of thc" ' ' " "· · traditmnal broker activities, they are clearly indicating that rcsidcmial property management is not one of those activities. On the contrary, the leasing of commercial space or commercial buildings would clearly fall within those "traditional" activities. 128334 I BRUCE P. CANDLIN ~" JAMES M. BRATULICH STEVEN A. MUENZER ..,~F,&OME R. KL. EIN9* R[ L. HOMMERDING August 8, 2001 LAW OFFICES OF CANDL[N & HECK SUITE 1500 3800 %~EST 80TH STREET BLOOMINGTON. MINNESOTA 55431-4429 TELEPHONE: (952) 835-0123 FACSIMILE: {9'~2) 835-9622 WRITER'S DIRECT DIAL NO. (952) 820-8,523 William Elrite, Finance Director Randy Schumacher, Community Development Assistan~ City of Columbia Heights 590 40:h Avenue Northeast Columbia Heights, MN 55421 RE: Angela Reginia Toma!a v. City of Columbia Heights and Lagerquist, Inc. My File No. 20000378 Dear Gentlemen: I would like to advise you that this matter has settled. St. Paul Mercury Insurance Company on behalf of the City of Columbia Heights agreed to pay $2,500. I understand that the insurer for Lagerquist also paid $2,500 for a total settlement of $5,000. I hope this settlement meets with your approval. As always, it was a pleasure working with you and I look forward to working with you in the future. Please call me if you have any questions or concerns. :: / Yours tr~ ~/ ~.' Martha K. Sieber MKS: j c cc: Brenda J. Johnson, Senior Claim Representative' St. Paul Service Cen~er RE: Claim No.: GP0630 0615 09T004 001 001 g:~20000378~080901cltr ( ERTF ED By H E NA F ONAL BOARD OF '~'R AL ~,D% OCAC,t ,~, '~ CERTIFIED BY THE MSBA A,?, A CIVIL '['RIAL .~PECIALIST {FTORNEYS I-.MPLOYED BY ST. PAUL FIRE & MARINE INSURANCE COMPANY RESIDENT COUNCIL MEETING MINUTES OF AUGUST 13, 2001 The meeting was called to order at 7:00 p.m. The Pledge of Allegiance was said. Anita gave the Management Report. · The Security System is in the process of being completed. The security cards aren't ready to be issued, residents will be notified when they are ready. · She urged everyone not to leave their doors ajar or propped open. · Encouraged a buddy system be put into place, a meeting will be set up. · She asked for volunteers to starting a community service program. Some of the residents agreed to take part. · The new part time custodian was introduced, Joe Goodman, a resident of the South building. The Secretary, Treasurer, Welcome and Entertainment Committee reports were given. Announcements- The Parkview Villa Picnic will be August 30, 2001. Pat Jindra volunteered to help out with whatever she would be needed for. The Parkview Villa Bazaar will be September 29, 2001, from 10:00 am til 1:00 pm. The committee is looking for donations for the raffle. Raffle tickets will be on sale next week. The President then introduced three new residents that were in attendance. Meeting was adjourned at 7:50 p.m. Respectfully, Pat Jindra EDA Representative HOUSING UPDATE FOR AUGUST, 2001 By Mark Nagel The EDA and the property owner have concurred on a purchase agreement for 3718 Central Avenue. Negotiations are currently underway for the purchase of 3722 Central Avenue. On Friday, August 3rd, the environmental audit was conducted on both properties, the required One-to-One Replacement Plan is complete, and the legal ad for the Plan has been published. The funds for the purchase of these 2 substandard and/or nonconforming uses will come fi:om the Community Development Block Grant Program. It is expected that the properties will eventually be used for commercial purposes. Documentation has been sent to the Community Reinvestment Fund, which will be buying the EDA's home mortgage loan portfolio for about $34,000.I met with their representatives on Friday, August 9th to f'mish work on the transfer of files. The homeowners will continue to make the same payments, so the only change for them is where they send their monthly checks. Upon closing, which is expected to be by the end of August, these monies will be deposited in the Business Revolving Loan Fund. By the way, the BRLF continues to receive inquiries fi:om commercial businesses, particularly along Central Avenue. A draft of the Annual Public Housing Plan has been completed and will be mailed out to Commissioners under a separate memo for your review. The Public Hearing is scheduled for the Tuesday, September 18th EDA Meeting. The legal ad for the Annual PHA Plan has been published. A preliminary copy of the Annual Plan will be sent to HUD for their comments prior to the Public Hearing in an effort to obtain an early approval. As you can see fi:om the attached memorandum and suppOrting documentation, the Section 8 Repayment Agreement has been declared uncollectable and now written-off. The loan file will be placed in storage. As of July 31st, about $4.4 million, or approximately 2/3 of Anoka County's allocation, remained in the Minnesota Housing Finance Agency's (MHFA) first time homebuyer's program for Anoka County. The good news is that the interest rate dropped from 6.05% to 5.95%, effective July 18th. Anoka County has until October 25th to use their allocation. The great news is that the City of Columbia Heights has utilized $645,771 of Anoka County's first-time homebuyers allocation fi:om MHFA to date -this is about 25% of the total $ spent in Anoka County! MHFA staff have told me that area realtors are learning about the program fi:om the city's website. Loans have closed or have been approved for the following addresses: 4643 6th Street NE, o o 4320 7th Street NE, 4449 7th Street NE, 3705 Van Buren Street, and 1613 39th Avenue. These first-time homebuyers are also eligible for home improvement loans from MHFA to upgrade these properties, as well. If the City reaches $1 million in loans under this program consideration should be given to requesting its own allocation in the furore. One of the questions that has come up during past EDA meetings is median monthly rental costs. The median rent nationwide, according to the attached USA Today graphic, for a 2 room apartment (efficiency) is $446, a 4 room apartment (1 bedroom) is $549, a 6 room apartment (2 bedroom) is $656, and anything larger is $801. The Minneapolis-St. Paul area figures average almost $150 a month higher, so you can see the effects that a tight rental market are having on rents in the metro area. I have attached an interesting article from a recent Wall Street Journal on the effects of urban sprawl on older suburbs, like Columbia Heights. A Brookings Institution study found that the high rate at which U. S. land development is outstripping population growth, which is resulting in declining population densities in all but 17 of the 281 metropolitan areas examined, including the Twin Cities. The study concludes that older communities are being weakened by the effects of sprawl. As phone calls have not worked to date, I sent the attached letter to Millar Elevator asking for their cooperation in reconstructing the required Davis-Bacon information for the elevator modernization project. This has produced a more positive response and the EDA's consultant, Ted Smith, is helping out with getting the necessary documentation. Subsequent phone calls from Millar Elevator indicate that they are filling out the required paperwork, which I hope to have wrapped up by the end of August. As I have mentioned in earlier updates, the EDA may be financially responsible if the wages and benefits did not meet the Davis-Bacon requirements for elevator mechanics, which is about $33.43 an hour. o On Thursday, August 2nd, Randy and I met with City Attorney Jim Hoeft to work out the remaining details and schedule for the Habitat for Humanity Project on 4401 Quincy Street and 3913 Polk Street NE. Right now, the tentative closing date for the purchase of 4401 Quincy Street and sale to Habitat for Humanity of both properties is set for Friday, September 14th. I have attached an updated copy of the schedule for closing. 10. The Columbia Heights Home Improvement Program has reached another milestone - as of the end of July, the amount of closed loans totaled over $1 million! A total of 85 loans have now been closed for $1,030,675 and there are still 18 loans in process. A quarter of a million dollars in loans were closed in July alone! Even the CDBG loans are now up to $158,846, but there is still a need to focus on using these funds, as we are running out of time. Overall, the contractor, the Center for Energy and Environment, is doing a good job and the website advertising continues to get the word out about these programs. I have attached the latest statistical breakdown on housing rehab activities fi.om CEE. 11. On Tuesday, August 7th, I met with the EDA's TIF Consultant, Ehlers & Associates, regarding the scattered site housing redevelopment district. The EDA needs to show activity on each of the 56 parcels in the district or they will be dropped on September 8, 2002. Any changes to the parcels in the district need to be completed by that date, as well. Funds that will be generated in the district also must be obligated by that date. Ehlers is working on a projection for the remaining 21 years in the district, so the EDA will know how much it can spend in the district by next September. I also learned that EDA funds spent on projects in the district, such as 4401 Quincy Street NE, can be reimbursed to be spent on other housing rehab activities. There is a lot of work to do realize the goals when this district was set up, but it could pay a nice dividend for upgrading the housing in the City. With the approximately 200 residential properties list eligible for this program in the city, Ehlers recommended setting up a new district next year to do another 75 to 100 homes. Finally, the Ehlers recommended decertifying the other TIF housing district - the long proposed senior housing project at St. Timothy's Lutheran Church - which has not seen any activity since it was approved in 1997. 12. During a recent meeting with MHFA, I was given a couple of copies of a video entitled "Discover Homeownership" - the first in a series of six videos on the subject. Jean Kuehn is reviewing it for use on the city's cable channel. I have attached a letter from MHFA that explains more and I have an extra copy of the video in case any Commissioner would like to borrow it. MEMORANDUM Date: J'uly 20, 2001 To: Bill Elrite, Fin~Di~ctor From: Mark Na~~ino Coordinator RE: Section 8 Repayment Agreement In April 1999, Mr. Duane Hagen, a Section 8 client, was discovered to have undisclosed income, which meant that he received higher payments than he was entitled to under the program guidelines. The lq. DA Board agreed to a loan repayment fi.om Mr. Hagen of $55.63 per month over a 2-year period, rather than terminate him fi.om the program. To date, the EDA has received a total of $950.26 of the $I,334.00 owed by Mr. Hagen, but no payment since November of 2000. In following up on the status of the loan, I have learned that Mr. Hagen is now homeless and has moved out-of-state with no forwarding address. Anoka County Social Services confirmed that Mr. Hagen is no longer on the Section 8 Program and questioned the legality of making a loan to a Section 8 recipient. Bill, I did check with one collection agency to see if they would either collect it or buy it, but they said it was to small and stood little chance of being collected. Also, the city no longer administers the Section 8 program, so it seems unlikely there would ever be another loan or this type. On June 26th, I asked that the EDA Board declare the remainder of the loan to be uncollectible and write off the remaining debt with the concurrence of the Finance Department. I've attached a copy of the Motion and a copy of the repayment agreement for your information and am requesting your OK to whte-offthis loan. Please let me know if you have any questions, Bill. Thanks for your help. C: Section 8, Duane Hagen Files Loan File for Duane Hagen Walt Fehst, City Manager Randy Schumacher, Acting Community Development Director H:\HUDK%ct/on8 repaymt'n tlctter UOLUMBIA HEIGHTS Between: Duane Fl'agen 4619 Tyler Street NE #3 Columbia Heights, ~ 5521 and: REPAYS- lrENT A GREEM~ENT SCHEDULE ,, ~,4,.,~ . _ Date: Columbia Heights Economic Development Author/ty 590 40~ Avenue NE Columbia Heights, ~'5~LN 55421 Date Due: Payment due May 5, 1999 Payment due June 5, I999 Payment due July 5, 1999 Payment due Au_m.~st 5. 19999 ' Payment due September 5, 1999 Payment due October 5, I999 Payment due November 5, 1999 Payment due December 5, 1999 Payment due January 5, 2000 Payment due February 5, 2000 Payment due March 5, 2000 Payment due April 5, 2000 Payment due May 5, 2000 Payment due June 5, 2000 Payment due July 5, 2000 Payment due August 5, 2000 Payment due September 5, 2000 Payment due October 5, 2000 Payment due November 5, 2000 Payment due December 5, 2000 Payment due January 5, 2001 Payment due February 5, 200I Payment due March 5, 2001 payment due April 5, 2001 Amount Due .Amount Pa/d 555.63 $55.63 $55.63 $55.63 $55.63 $55.63 555.63 $55.63 $55.63 555.53 $55.63 $55.63 555.63 $55.63 $55.63 $55.65 $55.63 $55.63 $55.63 $55.63 $55.63 $55.63 $55.63 $55.51 Date Pa/d Check: .5'6.00 Repayment Agreement: Hagen" Page 2 The Columbia Heights EDA has authorized the execution ora two year Repayment Agreement in the amount of;$1,335.00 to be repaid with 23 monthly a ments of $$5.63 each and one monthly avment of $55.S1 aid on or before the S* -' ...... ua o~eacnmonth beoinnin ~[av I999 a able to the Columbia Hei hts EDA. The Repayment Agreement is entered into good faith with M.r. Duane Hagen, Section 8 program participant, provided the fo/lowing requirements are adhered to: 1. A maximum ora two year term for the repayment period. 2. Payments are due and must be received by the EDA Section 8 staffnot later then the day of the month. Should the f:~h day of the month occur on a weekend or holiday, payment must be received not Inter then the preceding business day between the hours of 8:00 a.m. and 4:45 p.m. 3. All pa.,-fies must sign the Repayment Agreement including both the Columbia Heights EDA staff'and the tenant. 4. ff' M.r. Hagen has a change in his income status or in his family composition at any point in the future whiIe receiving Section 8 program assistance, he must disclose this information wi~n the required ten (~'0) day period to the Columbia Heights EDA Section 8 staff.. 5. M.r. Hagen's name and associated information will be for~varded to the local HUD office for inclusion on the Clearinghouse list fi.the Repayment Agreement terms have not been met in full. 6. The EDA will start proceedings to immediately terminate the Section 8 assistance to Hagen if there are any violations of the Repayment Agreement and default occurs. · 7. M.r. Hagen will fully comply with all other requirements of the Section 8 Program. 1/We acknowledge receipt of this Repayment Agreement and agree to fully comply w/th the terms herein: Du~an~,/t,~/a~gen, 461~.9 Tyler Street NE ~-3 - R/chard ~ Ro~tschi dl~,, O-~cupancy Specialist Date: t.)F L.,QLUMBIA HEIGHTS ~90 .-!,07'H AV~Nu~ N.H., CQL~alA HEIGNTS, MN ~421-3878 (612,) 782-28(30 Trgi3 7~2-2~C6 l~u~/5, 2000 ECOtN'O~rrC DEVELOPS, lENT AUTHORITY (ED,,;.) Gary L. Mr. Dua~ue Hagen ~558 FilLmore Street Columbia Height~, .MN Re: Amendment ro Repayment Agreement £or Section 3 R~.nral Assistance Dear Mr. Hagen: Since you and Ms. L~nda Borders are having a ha. rd time Financially at th/s stage and have asked us to waive the monthly payment of $55.63 toward the Repayment Agreement for the month ot'J'anuary, 2000, we w/il defer the monthly payment for the month o/.J'anuary, 2000. You will be expected to resume making monthly payments of $.55.65/n Februa.r,/, 2000 and eack month thereafb~ no later than~ the Ftt~t day. Instead o/. the ?mai month being as April 5, 200 I, the Repa.vmcat Agreement will be extended/'or another month thus ending as of May $, 200[. Please keep ~n rmad that our granting of .'~/s waiver £s a one-time amendment and it'you de/.ault on the Repayment A~eement at an.vt/me ~ the furore, you will Inse your cligibiliry/'or Sect/on 8 rental assistanc:. Be sur: to adjust ¥o 'u.r budget to have fi.m~ ava/lable to make future payments. T'aan.~c you for bringing this to our attention prior to the time your payment was due. If you should have any questions, please feel ~'ee to call M.r. Ror.~ckHd at 782-2858 via ~e relay se~ce 2, R00-6~7 352-9 .mc:rely, Depm7 Executive Db:ector ' CC: Repayment Agreement file R/chard Rothschild Tenant tile Don Jolly Pat J'indra [ acknowledge receipt o'f tkis Amendment to Repayment Agreement and certi~ [ Kdly tmderstmd and will comply with the terms and conditions of this Agreement as amended. ~- Duane Hagen, 96V 10.02 Date H:~,Rm:k'~l~'.Ouane Hag¢~ COLL~fBIA FREIGHTS ECONOt'vIIC DEVELOP:¥IENT AUTI-tORITY (EDA) REGL~.A]R -¥LEETIN'G .'viLNL-i~ES OF J'biNE 26, 200I CA.LL TO ORDER - ~:e Regular .~fee:/ng of the Columbia Heights E · conom~c Development Autho~r~ (EDA) was calIed .~o order by Vice Pres/dent. 7indr~ at 5:2 ! p.m., Tuesday, 7uric 25, 200'I, in ~e ' Par.~ew ViIla Community Room A, 955 ~0"' Avenue N'E, Columbia Heights, Minnesota. ROLL CALL Commission >lambers Present: Bobby Williams Commission ~[embers Absent: Staff Present: Pa~c/a 7indra, Gary Per.son, 7uiienne Wyckoff, Bruce Xawrock/, and Robert Rue~mann, L/aria/ne Szurek. Randy Schum..acher, Acting Communirv DeveI ' .. Mark N'age!, Corem,,-.;,-.. ~- , . _ opment D~r~.ctor · ' · ~""~;' ~cvetoument Staff Char Bak~<en, Commun/ry DeveI~pment Secretarz Anita Kottstc:<, Par.~'tew Vflla Hous/ng Adminis'trator Sh/rtey Barnes, CEO, Crest View Corp. orar/on _CONSE~WT AGE~rDA (These items ~e considered ro be rout/ne by the EDA Board of Commissioners and w/II be anne:ed assert or,he Consent Agenda by one mot/on). .4.. Adopt the consent agenda items as listed below. Approval of.~Iinutes, regular meeting of May 200 2) Financial Report and Payment of Bills a. Financial Statement - May, 200I b. Payment ofBiIIs - May, 2001 Move to approve ResoIution 2001-09, Resolution of the Columbia Heights Economic Development Author/t/(EDA) approv/ng the financial statements for May, 2001 and approv/ng payment of bills for May, 200 I. ~IOTION by Na~vrocki, second by Williams, to adopt the consent agenda items with the following amendment to the last para.apb o~~ the minutes. Ali'ayes. ~IOTION CARR~D. It should read: Nawroc~ requested staffprov/de the answers to the folIow/ng questions on the current lease a~eement for Perky/aw Villa. I) Why do we use a month-to-month lease instead ora 6-month or i2-month? 2) Do we run Credit Chec~ on prospective tenants? 3) Do we run Background C'aec~ on prospective tenants? a) Do we charge any Iate fees to res/dents? ' ~Vawroc/a' stated that when an EDA meeting is rescheduled, all of the Councilmembers should be called prior to setting the new date, which was not done by staff for this meeting. _i~EPORT OF ~ t~'ktN'AGEM~ENT COM'I:'~YY f~ottsick reported the air conditioning was down on dune I 1 and was f'txed on the 13a. Another system went down on the 18a and f'txed on the 19a. ~ne .~outh at~artmen~ were inspected the end of May and all repairs to be made are scheduled, oCtaff training on the ~ew software system was done the week or. rune 18, 2001. £nstallation of the ~Cecurity System is scheduled to begin June 25~. f(ottxick attached to her report an information sheet answering questions asked by the 2~oard at the May, 2001 meeting, which she reviewed with iVawrockt'. zVa;~roc,~'provided information sh,,ee~l or .9£anagement .~ review, that roy' . · ' · ~P[onth-To-tl,£onth Lea, re, Credit Chea~, Char~n~ Zat~ ~ ..... ~ tded legal reformation on :he o ~ = ~' ~, ann ~acg~ound Chea~. ~VawrocM qu~tioned staffer the [~t meeting about the nec~si~ of having a Brokers Zice~e~r Par~iew gilla. Stab'stated the C{~ Attorney ve~fied it w~ not nec~sa~. ~Vawroa~ requited in that stagger th~ ~ut into writing by Ottr ~ttO~/ and pr~ent it to him. whic~ h~ not been done. ' iVawroc~ checked wi& h~ atto~, and the state statute. ~e information ne ga&ered stated Board does need a license. ~chumac,~er grated s;q~w~ direr:ed by ~alt ~ehst, &at the Ci~ stat~ anything requested of the Ci~ .{ttomey neg~ to be put into writing. ~chumacher indicated staf would be ha~py to a~ange for ;his. . ~illia~ indicated there is a residem of Columbia Heights, ~en ~och, 4042 Ar&ur ~treet, that seoa~ system work and ~ed why he w~ not included in the biddingprocess and indicated/te would like :~{r. ~och added to the bidding l~t for any future geoari~ syste~. ~n the dk~sion ;hat followed, it w~ dete~ined that the actual biddingproc~s w~ done a couple of trines ~v~r the years and th~ 3oard ChOSe Tra~-Ala~, inc. due to the fact the Ci~ Police Devartment = ~- a one,veer contract on the new stem . . :_ . . 7 L' ~chumach.rstated ~ ann alter that period ol nme, staD wil[ look for ~ maintenance a~eement and will include Mr. Koch ~n the biddi~gRrocess. IT~IS FOR CONSDE~ON_ OT~R . o ~z and ........ =i u. car, wtew gtaa lvort, is reauired by ~Dfor tracMng and addr~sing crime, and crime re&ted prob&~, and nee& to be adopt~d by the Boar~ recommended, adopting the Poli~y~r ~ar~iew 7ilia 3out/t and authorize sta~to imalement f; immediately. . Nawroc/ci asked/or clarification of "CHminal Behavior" as written in the Policy. Kottsick e.':plained " criminal behavior is when a resident hex a number of complaints in their file from the Police Department. NawrocM felt this description was not specific enough and wanted the sentence regarding this matter better defined. ~Iotion by Nawrock:i to table this agenda item until next month when staff could explain "Crim/nal Behavior" in more derail in the Policy. ~fotion failed for lack cfa second. MOTION by Pete'son, second by Williams, to approve the Policy and Procedure for Tracking Crime and Crime Related Problems Form for Pad<view Villa North and South Senior Housing Un/ts; and furthermore, to direct staff to implement the Policy immediately. Upon Vote: Peterson - Aye, Nawrocki- Nay, Wyckoff- Aye, WilIiams- Aye, J'indra- Aye. Motion Carried. POLICY .4~ND PROCEDU'RE FOR SCREE~G APPLICANTS C~AL HISTORY Kott, rick stated the Policy and Procedure required by ~rD, needs t° be adopted by the Board~or ~ rcreening applicants at Parkview gilla Worth. The pastfewyears, staff has screened applicantc criminal hi~tory without having an adopted Poti~/ and Procedure addressing the screening process. ~Ctaff recommended the Polio/alto be adopted for Parkview Mille South and Tyler Senior Housing facilities, and to implement, the policy immedtlatety' . 2001 Motion by Pe:erson, second by W'yckoff, to '==rove the =~r; ..... ~ . . . ?i .minal H/story F. orm for Par~tcview'Villa N~South ~,,,~*.:~:~,~.n_,.a ,P, o~edure for Screemng .4.pphcants rurtl~e,,,'more, to direct staffto fm,,leme-,, ,~,~. -~,:-- · ,-,,,.~ -~.u/iy~er Street Senior Housing Units; and e' ...... .t~ p'u&luy ~mmealately. All Ayes. ,.'¥/~otioa Carried. IiTRING OF' A PART TIME CARETAKER ~echumacher stated in past years Parkview gills has ~rperienced anywhere from $&.700 to $I2,000 in overtime costs due to building and tenant needs. Currently, maintenance staff averages 14 hours of overtime per pay period, with the majorf~ of this time on weekend calls. £f overtime continuer there would be an additional cost of $,~ 0,566' To stabilize these costs, Crest r/iew .l'[anagement is recommending the addition ora part :ime careta,qer position. By hiring a part time or wee/tend caretc,.~er the estimated cost would be 35, 000 with .rome [imited'over:ime built into the budget due to needs of residents and :he age of the building. Jindra asked Kottsick how &e individual to7711 &e position would be found, through the newspaper or internally advertised. Kottsick indicated that this would be done internally. Barner indicated there is a safety ~¢sue :o be considered due :o the age f the outlding and :he seniors that reside there. ' o ' · :Vawroc.~ questioned the procedure foilowed when scheduling employees for overtime hours and when this usually is necessary. ~'ott~ick stated that most of the overtime is on weekends when there ~rn 't any maintenance staff in house, or in special cases, like the elevator modernization project. The answering service on the weekendr will only notifi./ maintenance to come in if there is a safety issue of the reridents other,,vise messages are taken. ~M'otion by Williams, second by Peterson, to authorize the hit/rig ora parr-t/me or weekend Caretaker at Parkview Villa, not to exceed $5,000 in annual ex:enditures. Upon Vote: Peterson- Aye, Na~wock./- Nay, W/ii/ams- Aye, Wyckoff- Aye, l[ndza- Aye. ~Iotion Carried. TRANSFER OF FIOM'E ~[ORTGAGE LOANS Nagel reported there are Cwo outstanding ~ome ~ortgage Loans the EDA made in 1979. 7~ne first, Chartraw/U'ecker was closed on dune i, 1979for $O years with monthly payments f $.~8i. 34 and a 0 ' remaining balance of $20,245. 70 at 5~. 7~ne second loan, Neilsen Was a 30-year mortgage closed on Yuly 1, 1979 with monthly payments of $$18. 60 and a remaining balance of $18, 699.35 at 5~. Both loans are up to date. At the May I5'a EDA meeting, staff.was directed to check into selling the loans to a mortgage company. Local ban/er were contacted and one offer was received from Community Reinvertment Fund (CRF) for $6.91~ Oar value. CRF will purchase the Cwo Ioans for $33,689.6I or 86.86% of the remaining balances. Therefore, staff.recommended the Board sell the 2 ;"~ome Mortgage Loans to CRF and the proceeds be placed into the Business Revolving Loan Fund. N'awrocM quertioned where the interert from the two loans has gone for the past 22years. Staff.agreed to check with the Finance Department and inform Nawrocki. Motion by Paterson, second by Wyckoff, to aporove the sale of the Char:raw/Uecker and Nielsen Home Mortgage Loans t6 Community Rcinvcs~en~'~d for approximately $33,589.5I ~ ~c procc:~ ~om ~e sale to be placed in the B~iness Revol~ng Lo~ F~d ~d ~f~ ~e Mo~gage ~d ~ore to au~odze ~e ~esid~t ~d Execu~ve Director ~o enter Nco ~ a~eemcnt for same. Upon Vote: Pet~son- Aye, Namoc',4- Nay, WiIIi~s- Aye, Wyckoff- Aye, Zn~- Aye. CarNe~ S_ECTrOtW 3 REPAY~I'E~NT AGREE,~FE~NT Navel reported in April of 7999, the EPA agreed to a loan with Mr. Fafagen, a Section $ recipient/or $1,33~. with payments of $55. dY per month over a 2-yearperiod. To date, the EDA has received a :oral of $950.26 with no payments since November o£ 7000 t '~- · g.a ~a currently homeless with no forwarding address. £n chec~'ng with the Anoka Count,/Social Services Department, -yagen is no longer on the Section $ program. Staff recommended the loan be declared uncollectible and that no future loans of this type be issued. 200I PUBLIC HOUSD4'G CA.PITA_L ~'VI'PROVE~EENT PROGtL4aYt Nagel stated the Public .You. ring Capital £mprovement Program is thejqnat piece of the Annual Public -yousing Agency Plan to be submitted to ~2TfD. Staff provided spreadsheets o fall capital equipment items over the n,':t 40years and in doing so, foeased attention on the necessary improvements for 2001 and the nert 5years. Parkview Villa South requires improvements over the ne,ct 6years that are relatively inexpensive tike siding, roofing, and windows. Whereas, the needs of Parkview Villa North over the ne_rt 6years will almost match the amount of expected C£A.P revenues available to the EDA, of approximately $800,000. 77re Caoital £mvrovements Committee wiil start meeting sometime in July to work on the 2002 plan, which is ~ue at th'e end of the year. At this time, stq~"recommended the Board' approve the 2001 Capital £mprovements Plan to be submitted to -YU'D with the Agency Plan. Motion by W'yckoff, second by Williams, to approve the 200 ! Capital rmprovements Program and auth_orize submit-mi to the Department of Housing, and Urban r~ .... , ........ ,met rurmerTnore, recommend the Board set a meet'in= of the r'~.;,., ,:____ ~ ~ me Aoe_ncy Plan · ° '-.,~P-,~, unprovemenrs t..ommit~ee tbr somenme in .ruly. Ail Ayes.' Motion Cart/ed. ~OI;$fiWG UPDATR Navel stated he has b~en working on the following issues: l) Development Agreement details with Chris Winters, from Real F~tate Eauities; 2) Transferring the loans currently administered by the Community Development Department S~cretary and the Finance Department, 3) the Parking Ramp issues; 4)fence placement around the -yabitat for -yumanity -yome on 7~ Street, and many other issues. A/)SfINISTRATIVE REPORTS- ACThNG DEPUTY EX]ZCUi'iVE DIRECTOR .~ONROE PROPERTY UPDATE - Upon Walt ~'el~t's request, Ychumacher presented some details to the Board for the property at 46Y6 Monroe. T'ae property is a comer lot, 82 xi$4 in size, single family, zoned R-2, it ir valued at $$l,$00 ? For 2002. and CDBG dollars were uaed to purchase theproperty back in 1995for $$$, 000 with approximately another $800 in closingfees. There are r~vo options to con.ffder on the sale of the property: I) Sell to a developer to build a tow-income housing unit; and 2) Sell it on the open market and payback appro.ri'matety $$7, 000 to/he County. ~¢ 25, ZOO1 ' Nawrocki reaues:ed staf)~et the actual amount attached to the CDgG funds if'we sold the properq on the open market. ~R APPRO~G CDBG ~~G FOR ~ ,mather ~rp~a&ea that staff .... :..-- ...... 00. Coun~ Communi~ Deve[ooment Department on May 29, 2001. Anoka Coun~ approved ;he CDBG fitndingfor the ~ ~ Avenue tmorovementprojecr ('Conoco) in the amount of 3175, 000, which will be available ;o the ED~ a~er Jul3 I, 2001. A meeting will be scheduled with ;he Coun~ to gO over new procedures, requirements, and who the contac; wffl be for the projec:. ~/ck°~ked ~any°ne h~ inquired about the ?oper~r d~elopment. Schumacher stated he recently met with a developer, ~ohn Allen, forpossible d~elooment in the area of 3Y* and Universivz Allen h~ done a [or of the development in the Ci~ of ~V~v Brighton, which is vec~ well done. up meeting to d~s some spec~c i~su~ involved will be set up in the near future. Schumacher reported that the letter,om Eenne~v and Graven ;v~ submitted ;o the Board which c[a~ed the issu~ involved in :ransfe~ing ;omc of the ac;ivici~ from ;he EDA to ~ ~ reaues:ed the ~ay, 2001 meeting· ~S~ENT CO~C~ 3~E~G ~~S OF~ II. 2001 A copy of the minut~om the Resident Council meeting held on dune I I, 2001 w~ submitted by dindra. No d~sion w~ received. ~e next EDA meet~g is scheduIed tbr 6:30 p.m.. Tuesday, ~ulv I7, 2001 in Co~m~iw Room AD JO URxN3,1'E~'xrT The meeting was a~Ijoumed at 8:22 p.m. by Vice ~esidenr, .rindra. Respectfully subm/tted, Recording Secretary ' H:\EDAmiautes2001 \6.26.2001 CITY OF COLUMBIA HEIGHTS 590 40th Avenue N.E., Columbia Heights, MN 55~21-3878 (763) 706-3600 TDD (763) 706-3692 Visit Our Website at: www. ci. columbia-heights, mn. us Mayor: Gary L. Peterson Councilmembers: Juliennc Wyckoff Marlaine Szurek Bruce Nawrocki Bobby Williarm City Manager: Walter R. Fehst COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT DEPARTMENT July 25, 2001 Mr. Donald Armborst Millar Elevator Service 2200 University Avenue, Ste. 110 St. Paul, MN 55114 RE: Elevator Modernization Contract for Parkview Villa North Dear Mr. Armborst: First of all, I want to thank you and your company for the good work done on upgrading the elevators in the Parkview Villa Senior Housing Project here in Columbia Heights. The residents have commented positively many times on these improvements to the building. However, I do need your help in one area that was overlooked during the administration of the project. The completion of payroll information on the attached forms needs to be submitted to HUD. The Payroll Form needs to filled out for each week during which work was performed on the project by Millar employees, even if only one employee worked only one hour during a particular week. I would also appreciate a dollar figure on an hourly basis and the fringe benefits paid to employees. Only elevator mechanics should be included on the payroll sheets; journeymen, not helpers. While I am sure you have filled out forms such as these for other HUD funded projects, I would be happy to assist you. It is important for us to obtain this data, as the City/EDA needs to close out this project with HUD by showing that we met the Davis-Bacon wage requirements. Thank you in advance for your assistance, and please do not hesitate to call me with any questions that you might have in relation to this request. Sincerely, Mark Nagel Housing Coordinator C: Walt Fehst, City Manager Randy Schumacher, Acting Community Development Director R. T. Smith, Elevator Advisory Group H:\Parkvicw VillahMillarletterdavisbaconrequest THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES EOUAL OPPORTUNITY EMPLOYER Mark Nagel - Tentative Habitat for Humanity Schedule Page 1 ] From: To: Subject: Mark Nagel Randy Schumacher Teqtative Habitat for Humanity Schedule Randy- Based on our meeting with Jim Hoeft on Thursday, August 2nd, below are the following key dates for completing the project: *Sign Development Agreements by August 21 *Plan Approval by the EDA on August 21 *Ordinance to Purchase/Sell 4401 Quincy St. NE in Effect on August 23 *HOME Funds Drawdown on September 5 *Closing for Purchase of 4401 Quincy St. NE/Sale of 4401 Quincy St. NE and 3913 Polk St. NE to Habitat for Humanity on September 14. The financial coordinator for this closing at Habitat for Humanity is Matt Soucek at 612-331-4090 Ext. 672. Randy, these are the notes that I have from the meeting, so let me know if I have missed anything. Mark CC: Cher Bakken Community Revitalization Resources w~rw.mncee, or~ 211 North 1" Street, Suite 455 · TO: FROM: SUBJECT: DATE: City of Columbia~ts Dave King, CEE V/ rog m y August 7, 2001 Minneapolis, Minnesota 55401 . Phone: (612½ 335.,588~.O-:pz~ ,Fa.v:_{_61_2~_335-2650 AUG 7 Below is aa update of thc Columbia Heights Home Improvement Program totals to date: Closed Loans: l~,ogram Number of Loans Dollars MI-IFA Community Fix-up 31 $402,93~ . MI-IFA Fix-up 25 $283,723 MHFA Home Enargy 4 $6,961 MI-IFA'Rental Relmb 6 $136,197 CEE Rental Energy Loan 5 $41,531 CDBG Loan.s/C. nants 13 $158,846 ACORN 1 $487 TOTAL 85 $1,030,675 Of the 56 loans ori~nat, ed through the MH~A Fix-up Fund and Community Fix-up Fund programs, 41 of them utilized Columbia Heights Discount Loan Program fimds totaling $30,790.11. Currently, there are 18 applications in process. If you have any questions or comments, please contact me at (612) 335-5889. Thank you. A diMsion of the Cente. rfor Energ), and Enairon,nent '~ Equal Opportunity Employer