HomeMy WebLinkAboutEDA AGN 08-21-01EDA COMMISSIONMERS
Robert W. Ruettimann
Patricia Jindra
Marlaine Szurek
Julienne Wyckoff
Gary L. Peterson
Bruce Nawrocki
Bobby Williams
ECONOMIC DEVELOPMENT AUTHORITY
August 21, 2001
The following is the Agenda for the regular meeting of the Columbia Heights Economic Development
Authority (EDA) to be held at 6:00 p.m. on Tuesday, August 21, 2001, in Conference Room 1, City
Hall, 590 40th Avenue N.E., Columbia Heights, Minnesota.
The EDA does not discriminate on the basis of disability in the admission or access to, or treatment or employment in, its
accommodation will be provided to allow individuals with disabilities to participate in all EDA services, programs, and
activities. Auxiliary aids for handicapped persons are available upon request when the request is made at least 96 hours in
advance. Please call the EDA Secretary at 706-3669 to make arrangements (TDD 706-2806) for deaf or hearing impaired
only.
2.
3.
4.
CALL TO ORDER/ROLL CALL.
PLEDGE OF ALLEGIANCE.
ADDITIONS/DELETIONS TO MEETING AGENDA.
CONSENT AGENDA.
(These items are considered to be routine by the EDA Board of Commissioners and will be
enacted as part of the Consent Agenda by one motion.)
A. Move to adopt the consent agenda items as listed below:
1) Approval of Minutes.
a. Regular Meeting of July 17, 2001.
2)
Financial Report and Payment of Bills.
a. Financial Statement for July, 2001.
b. Payment of Bills for July, 2001.
MOTION: Move to approve Resolution 2001-11, Resolution of the Columbia Heights
Economic Development Authority (EDA) approving the financial statement for July, 2001 and
approving payment of bills for the month of July, 2001.
REPORT OF MANAGEMENT COMPANY.
A. Anita Kottsick, Parkview Villa Public Housing Administrator.
CITIZEN FORUM TO ADDRESS EDA ON MATTERS NOT ON AGENDA.
(At this time, citizens have an opportunity to discuss with the EDA items not on the regular
agenda. The citizen is requested to limit their comments to five minutes. Please note, the public
may address the EDA regarding specific agenda items at the time the item is being discussed.)
RECOGNITION, PROCLAMATIONS, PRESENTATIONS, GUESTS -NONE.
PUBLIC HEARINGS - NONE.
ITEMS FOR CONSIDERATION.
A. Other Resolutions.
10.
1)
Review 2002 Budget and Approve Resolution 2001-12, Setting the EDA
Local Levy- Randy Schumacher.
MOTION: Move to waive the reading of EDA Resolution 2001-12, there being ample copies
available to the public.
MOTION: Move to adopt ED Resolution 2001-12, being a Resolution of the Columbia Heights
EDA adopting a Budget and recommending setting the EDA Local Levy.
Bid Consideration.
1) Approve Physical Condition Audit for Parking Ramps- Randy Schumacher.
MOTION: Move to approve the bid proposal from Clark Engineering to perform a Physical
Condition Audit on the City owned Parking Ramps located at 4011 Van Buren Street and 3989
Central Avenue in the amount of $3,000; and furthermore, to authorize the President and
Executive Director to enter into an agreement for the same.
Other Business.
1) Roger Flick Hearing- Mark Nagel.
MOTION: Move to deny acceptance of Mr. Flick's application for housing at Parkview Villa
North.
2)
Approve Building Plans for Habitat for Humanity at 3915 Polk Street NE
and 4401 Quincy Street NE.- Ryan Karis. (.PLEASE BRING INFO. TO
THE MEETING PREVIOUSLY SENT OUT)
MOTION: Move to approve the
N.E. and the
from Habitat for Humanity.
building plan for 3915 Polk Street
building plan for 4401 Quincy Street N.E.
3)
Authorize Expending Parkview Villa South Funds for 2001 CIP Projects-
Mark Nagel.
MOTION: Move to authorize the expenditure of up to $30,000 from Parkview Villa South
reserve funds for repairs to the boiler/header/valve and HVAC pending confirmation of
availability of funds by the Finance Department; and furthermore, authorize staff to solicit bids
for the work and bring back for Board review and approval.
4) Home Mortgage Loan and Business Loan Repayments-Mark Nagel.
MOTION: Move to establish an account for the Business Revolving Loan Fund, which will
include the revenue from the sale of the Neilsen and Chartraw Home Mortgage Loans, and all
future loan repayments from outstanding business loans; and furthermore, direct staff to work
with Finance personnel to deposit the amount of past repayments received from Home Mortgage
and Business Loans into the new account.
ADMINISTRATIVE REPORTS.
Report of the Acting Deputy Executive Director - Randy Schumacher.
1) Hoeft Opinion
2) Angela Tomala Lawsuit
11.
12.
13.
14.
3) Parkview Villa Air Conditioning Update.
B. Report of the Executive Director - Walt Fehst.
Committee/Other Reports.
1) Resident Council Minutes- Pat Jindra.
Attachments.
1)
MEETINGS:
Housing Update
The next Regular EDA meeting is scheduled for 6:30 p.m., Tuesday, September 18,
2001.
ADJOURNMENT.
Walter R. Fehst, Executive Director
H:\edaAgenda\8-21-2001
mission of the Co£umfiia ~[eights qSconomic ®eve£o?ment a~uthority is to ?rovic[e financia£anar technica£assistance
anar resources to resic[entia[,, commercia[, anar inarustria[ interests to promote hea£th, safety, we[fare, economic areve£o?ment
anar reareve£o?ment.
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
REGULAR MEETING MINUTES OF JULY 17, 2001
CALL TO ORDER - The Regular Meeting of the Columbia Heights Economic Development Authority
(EDA) was called to order by President Ruettimann at 6:33 p.m., Tuesday, July 17, 2001, in the Parkview
Villa Community Room B, 965 40~ Avenue NE, Columbia Heights, Minnesota.
ROLL CALL
Commission Members Present: Robert Ruettimann, Patricia Jindra, Marlaine Szurek,
Julienne Wyckoff,
Commissioners Bruce Nawrocki, and Bobby Williams arrived at 6:35 p.m.
Commission Members Absent: Gary L. Peterson
Staff Present: Walt Fehst, Executive Director
Randy Schumacher, Acting Community Development Director
Cheryl Bakken, Secretary
Mark Nagel, Community Development
Anita Kottsick, Parkview Villa Housing Administrator
Shirley Barnes, CEO, Crest View Corporation
CONSENT AGENDA (These items are considered to be routine by the EDA Board of Commissioners
and will be enacted as part of the Consent Agenda by one motion).
A. Adopt the consent agenda items as listed below.
1) Approval of Minutes - regular meeting of June 26, 2001
Move to adopt the minutes of the June 26, 2001 regular meeting as presented in writing.
2) Financial Report and Payment of Bills
a. Financial Statement - June, 2001
b. Payment of Bills - June, 2001
Move to approve Resolution 2001-10, Resolution of the Columbia Heights Economic Development
Authority (EDA) approving the financial statements for June, 2001 and approving payment of bills for
June, 2001.
MOTION by Jindra, second by Szurek, to adopt the consent agenda items as listed. All ayes. Motion
Carried.
REPORT OF THE MANAGEMENT COMPANY
Kottsick reported the main air conditioning unit for the lobby, beauty shop, offices and community room
have been serviced three times over the last month. A leak developed within the coil and additional freon
could not be added due to state regulations. Staff.has received a bid for replacing the condensing unit at
$8,770 and replacing the left and right condenser coils on the existing unit at $8,587 from Gilbert
Mechanical Contractors, Inc. There is a lead-time of 30 days on the coils and 7-10 days on the
condensing unit. Maintenance staff will obtain 2 additional estimates.
MOTION by Ruettimann, second by Wyckoff, to authorize staff upon receipt of three reasonable bids,
and after a two day review by Board members of the bid specs, to purchase the Condensing Unit for
Parkview Villa. All ayes. Motion Carried.
The security system has been installed and residents will receive their cards by Police Department staff.
Economic Development Authority Meeting Minutes
July 17, 2001
Page 2 of 5
Due to the severe weather on July 16,2001, the power went out and fire doors tripped. Kottsick
requested the Board look into installing surge protectors. Ruettimann requested Kottsick take bids for
installing the protectors and see if this is covered by insurance for replacing the damaged condensing
unit.
The wireless internet connection is up and running. This will allow the office staff to utilize the software
program.
At 4607 Tyler, the side fencing was installed with a gate, and a brace was added to the front gate. The
Fire Department inspected the building and noted improvements or adjustments, which staff finalized
prior to re-inspection on duly 3, 2001.
ITEMS FOR CONSIDERATION
BID CONSIDERATIONS
PHYSICAL CONDITION AUDIT-P.MIKING RAMPS
Schumacher indicated that at the May EDA Board meeting staff was directed to seek an amended bid,
which wouM include the two City owned Parking Ramps located at 4011 Van Buren St and 3989 Central
Avenue NE. Vedi revised the two ramp bids to $6,000 each, with an additional $310 per parking lot for a
concrete testing allowance;for a total bid of $12, 620. Clark Equipment Company was suggested by
Gordon Awsumb, Manager of the Parking Ramp at 3989 Central Avenue NE, which represents a less
aggressive evaluating proposal at a cost of $1,500 each, for a total of $3,000. Staff recommended the
Board compare the bids from Vedi and Clark, and make a motion to direct staff to execute.
Schumacher indicated the key factors of the proposals are the testing of concrete, sealing, and salt
content tests, which both proposals included. He also reported that staJfhas received a copy ora letter to
,4wsumb from Clark, dated October 3, 2000 recommending sealing all cracks, replacing joint seals, and
having monitors installed. The Board requested Schumacher contact Awsumb to verify if the repairs
were made and provide the response either in two weeks at a special ED,4 meeting or by the August t7n
Council Worksession.
Nawrocki requested staff have the City Engineers look at the proposals before a decision is made.
OTHER BUSINESS
HABITAT FOR HUMANITY SITE AND BUll,DING PLANS FOR 3913 POLK STREET NE,
AND 4401 QUINCY STREET
Ryan Karis, Habitat for Humanity, presented the site and building plans for 3913 Polk Street and 4401
Quincy. Karis explained that all of the plans are for split entries. The plan for 4401 Quincy Street NE
wouM be Twin Homes with 3 bedrooms up and two down, a deck on the back of the house off the dining
room, detached garages off the alley, and 1,194 sq fl of living space each or 2,388 overall square
footage.
Wyckoff stated there would be a Second Reading on the Quincy property at the City Council meeting of
Monday, duly 23, 2001. She also asked for a complete listing of the Habitat for Humanity Homes in
Columbia Heights.
Economic Development Authority Meeting Minutes
July 17, 2001
Page 3 of 5
Ruettimann requested Karis provide colored copies of the plans, detailed drawings for the homes,
dimensions, etc. to staff. Staff will then pass this information on to the Board for review before the
August EDA meeting, where the Board will approve a design.
PUBLIC HEARING FOR PItA PLAN REVIEW
Schumacher indicated staff was preparing a draft copy of the Columbia Heights Agency (PHA) Annual
Plan to be submitted to HUD after the forty-five day review period, for Public comment. To meet the
requirements, the EDA shouM conduct a Public Hearing at the regularly scheduled meeting on
September 18, 2001, make final modifications to the plan, and authorize staff to submit the final document
to HUD. The Resident Advisory Board and Anoka County will receive copies for review and comment
prior to the Public Hearing. The document is generated by electronic transmission and downloaded
through the HUD V~eb page REAC system. A copy of the draf with attachments and supporting
documents, will be available for review in the Community Development office next week.
MOTION by Nawrocki, second by Wyckoff, to set a Public Hearing date of Tuesday, September 18,
2001, at 7:00 p.m. at Parkview Villa for the purpose of receiving public input on the Public Housing
Authority (PHA) Plan. All Ayes. MOTION CARRIED.
ADMINISTRATIVE REPORTS
MONROE PROPERTY UPDATE
Schumacher stated the memo from Jennifer Bergman, Anoka County Community Development Manager
states the Monroe property was purchased with CDBG Funds and gave the following two options for re-
use of the lot:
After consultation with affected citizens and comment period, the City may retain or dispose
of the property for the changed use if the CDBG program is reimbursed in the amount of the
current fair market value of the property, less any portion of the value attributable to the
expenditures of non-CDBG funds for acquisition of and improvements to the property.
After consultation with affected citizens and comment period, the City could reuse the
property for a CDBG eligible activity. The reuse of the property must meet a National
Objective by benefiting low-to moderate-income people.
$chumacher indicated if the City is planning on reusing the lot to construct a single-family, owner-
occupied unit, the unit must be occupied by a low to moderate-income family. The property is 134 x 82
with a land value of $31,300.
Fehst felt bid proposals should be sent to the 4-5 interested parties that contacted staff regarding
purchasing the property for development. The minimum bid should be what the City paid for the
property, with staff review of the bids, and propose the sale to the City Council.
Nawrocki asked if the City couM reallocate the CDBG dollars and used them for Community Fix-Up
Funds. Schumacher indicated the funds couM be reallocated by written request to Anoka County.
MOTION by Nawrocki, second by Ruettimann, to authorize staff to seek proposals for the sale of 4656
Monroe Street NE. with bids on the Open Market, no income limitations, utilities and assessment costs,
specify construction must begin within one year of sale, and advertise the sale immediately for a period of
45 days. All Ayes. MOTION CARRIED.
Economic Development Authority Meeting Minutes
July 17, 2001
Page 4 of 5 :
Vernon Scott was present and expressed his interest in the property. He questioned if the 15-foot
easement on the corner of the property would be included in the sale. Fehst will check into the easement,
the upcoming assessments, and utilities with Public Works. He will inform staff before the bid packets go
ouL
COMMITTEE/OTHER REPORTS
HOUSING UPDATE
Nagel provided an update of the Housing Programs.
· Home Improvement Loan Programs - On June 25th staffmet with Dave King from the Center for
Energy and Environment to discuss where they are in providing the grants for rehabilitation and
fix-up fund loans to Columbia Heights residents.
· Transition Block Housing Project- The framing for the 22 townhomes is moving rapidly and
demolition and clearance is also underway for the senior housing unit. The first of two payments
from the Metropolitan Council Livable Communities Act to Real Estate Equities for $235,000 has
been received and the related payment sent to Real Estate Equities. Staff will be submitting two
more payments for the project this week.
· Duane Hagen, Section 8 recipient loan- Staff is working with Finance to declare the loan
uncollectible.
· Home Mortgage Loans- Staffis preparing documentation for the sale of the two mortgage loans
to Community Reinvestment Fund The closing is expected in August.
· Acquisition of property at 3 718 Central Avenue South- Ms. Von Heidemann is currently having
her attorney looking at the purchase agreement for $70,000. The purchase is beingfinanced
with CDBG funds.
· The hearing for the applicant to Parkview Villa the was refused housing was hem on June 19th
and rejected
· First Time Homebuyer Program- The first home was purchased with these funds at 4449 4th
Street NE.
· Business Revolving Loan Fund Guidelines- Staffhas been working with Kevin Doyle of US Bank
to update the loan packets.
· Scattered TIF District List- Working with the Building Official to update this list.
· Capital Improvement Plan- Working with Kottsick compiling information in preparation to send
the Plan to HUD along with the PHA Plan.
Nawrocki questioned if 3 718 Central Avenue, the Von Heidemann property purchase, had already been
approved and if so, requested background information. Nagel will provide a copy of the agreement and
minutes from the EDA and Council meetings pertaining to this acquisition.
RESIDENTS COUNCIL MEETING MINUTES OF JULY 9, 2001
Jindra presented the report of the Residents Council Meeting from July 9, 2001. There were no questions
or comments on the report.
ATTACHMENTS (Items provided by staff for informational purposes only)
· 2000 COMPREHENSIVE ANNUAL FINANCIAL REPORT MEMO
· BREAKDOWN OF THE APRIL 2001, CHECK FOR $19,487.77 TO CREST VIEW
MANAGEMENT
· COMPREHENSIVE PLAN UPDATE LETTER
· INFORMATIONAL PACKET FROM BILL ELRITE, FINANCE DIRECTOR
Economic Development Authority Meeting Minutes
July 17, 2001
Page 5 of 5
MEETINGS
The next EDA meeting is scheduled for 6:30 p.m., Tuesday, August 21, 2001 in Community Room B at
Park-view Villa.
ADJOURNMENT
Thc meeting was adjourned at 8:~8 p.m. by President, Ruettimann.
Respectfully submitted,
Cheryl Bakken
Recording Secretary
H: \EDAminutes2001 \7-17-2001
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Meeting of: August 21, 2001
AGENDA SECTION: Consent Agenda ORIGINATING EXECUTIVE
NO: DEPARTMENT: EDA DIRECTOR
APPROVAL
ITEM: Financial Report and Payment of Bills BY: Randy Schumacher BY:
DATE: August 14, 2001
BACKGROUND:
The bound Financial Report for July 1, 2001 Check Listing (green sheets), and draft Resolution 2001-11
are attached for review. The enclosed Financial Report lists the Revenue Guideline (pink sheets), the
Expenditure Guideline (yellow sheets), Expenditure Guideline with Detail (white sheets), and Balance
Sheet (blue sheets), for each fund and department. The report covers the activity in the calendar (fiscal)
year fi:om January 1 through July 31,200t..
The Check History shows each fund with an expenditure history during the month of July, 2001. The
total disbursements by fund are shown at the top of the listing.
RECOMMENDATION:
Staff will be available to answer specific questions. If the report is satisfactorily complete, we
recommend the Board take affirmative action to receive the Financial Report and approve the payment
of bills.
RECOMMENDED MOTION:
Move to approve Resolution 2001-11, Resolution of the Columbia Heights EcOnomic Development
Authority (EDA) approving the Financial Statement for July, 2001 and Payment of Bills for the month
of July, 2001.
EDA ACTION:
H:'.C~msem, ilulyFiuRcp
EDA RESOLUTION 2001-11
RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT
AUTHORITY (ED,.A) APPROVING THE FINANCIAL STATEMENT FOR JULY, 2001
AND PAYMENT OF BILLS FOR THE MONTH OF JULY, 2001.
WHEREAS, the Columbia Heights Economic Development Authority (EDA) is required by
Minnesota Statutes Section 469.096, Subd. 9, to prepare a detailed financial statement which
shows all receipts and disbursements, their nature, the money on hand, the purposes to which the
money on hand is to be applied, the EDA's credits and assets and its outstanding liabilities; and
WHEREAS, said Statute also requires the EDA to examine the statement and treasurer's
vouchers or bills and if correct, to approve them by resolution and enter the resolution in its
records; and
WHEREAS, the financial statement for the month of July, 2001 and the list of bills for the
month of July, 2001 are attached hereto and made a part of this resolution; and
WHEREAS, the EDA has examined the financial statement and the list of bills and finds them
to be acceptable as to both form and accuracy.
NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of the Columbia
Heights Economic Development Authority that it has examined the attached financial statements
and list of bills, which are attached hereto and made a part hereof, and they are found to be
correct, as to form and content; and
BE IT FURTHER RESOLVED the financial statements are acknowledged and received and
the list of bills as presented in writing are approved for payment out of proper funds; and
BE IT FURTHER RESOLVED this resolution and attachments are to be made a part of the.
permanent records of the Columbia Heights Economic Development Authority.
Passed this __ day of
,2001.
MOTION BY:
SECONDED BY:
AYES:
NAYS:
Attest by:
Robert Ruettimann, President
Cheryl Bakken, Secretary
H;'dl.esolutions2001 ~001 - 11
· Parkview
Housing Complex -'
965 ".E. 40th Avenue, Columbia.Heights, MN ~421
DATE: AUGUST 13, 2001
TO:
RANDY SCHUMACHER, ACTING COMMUNITY DEV. DIRECTOR
SHIRLEY BARNES, CHIEF EXECUTIVE OFFICER; CREST VIEW
COMMISSIONERS; COLUMBIA HEIGHTS EDA
BOARD OF DIRECTORS; CREST VIEW
FROM: ANITA KOTTSICK, HOUSING ADMINISTRATOR
RE: JULY/AUGUST MANAGEMENT REPORT FOR PARKVIEW VILLA &
4607 TYLER
PHYSICAL PLANT:
Window leaks in the 3 apartments in the north building and the 2 apartments in the south
building have been repaired. Next painting and patching will be done to correct any
damage.
The painter is schedule to work in the building on August 14-17th to make repairs within
apartments that were noted during the annual inspections.
As I understand the repairs or replacement for the a/c unit have been submitted to the
insurance company.
The morning of 8/1/01 a monitoring panel on the fire monitoring system received surge
from a lightening strike. All repairs were completed within a week and a claim was
submitted to the insurance company. During repair time all other functions of the fire
monitoring system worked as normal. Prior to the storm that morning a contract.or was out
to look at surge protection for specific items within in the building. I have not received an
estimate at this time and will share the information as soon as I receive it.
ADMINISTRATIVE:
Joe Goodman was hired for the part time caretaker position. Joe and his wife Mary Lou
have been residents of Parkview Villa South since 1991. He is very familiar'with the
buildings and the tenants. Joe is very active in the community and spends a fair amount of
his time doing volunteer works. We are very pleased to have him on our team.
All residents with recertifications due this year have been sent notices to set up
appointments. I have done quite a few already and have at this time 29 appointments set
up for August and several set up for September.
Owned by the EDA ol the City o! Columbia Heights
Managed by Crest View Management ~ervices
Equal Housing Opportunity Agency
HUD has set up a new system for reporting family information (50058). The new system is
called PIC. I have completed all reconciliation reports from the MTCS and PIC systems
and I am waiting f,.or submission to begin with the PIC system. Also the 50058 forms have
changed and the software vendor has sent an update which IS Department will be
installing.
Much of my time for the next couple of months will be devoted to annual recertifications but
I will be starting to work on several other projects; a community service program for those
residents living in the North building that are able to volunteer, working with residents to
promote a floor checking system, looking at background regarding the minimum rent
requirement for the North building, and looking at the fee schedules.
OCCUPANCY:
NORTH BUILDING:
APT # VACANCY DATE
704 8/31/01
801 7/31/01
SOUTH BUILDING:
APT# VACANCY DATE NAM E
215 7/01/01 M/M Griffin
'1 resident internal move, 1 resident deceased, 1 eviction
NAME MOVE-IN DATE
working off waiting list
Terrance Olson 9/1/01
MOVE-IN DATE
7/23/01
Waiting list totals are as follows:
Parkview Villa North
26 CH Residents
32 Non-residents
4607 Tyler
3 CH Residents
6 Non-residents
Parkview Villa South
34 CH Residents
15 Non-residents
MlSC:
I will be out of the office August 24 and 27 on vacation. I will be within pager for
emergencies.
We could still use some help grilling and serving food at the annual picnic-August 30th.
For informational purposes the Parkview Villa calendar is attached.
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Meeting of August 21, 2001
AGENDA SECTION: Items for ORIGINATING EXECUTIVE
Consideration, Other Resolutions DEPARTMENT: EDA DIRECTOR
NO: 9-A-1 APPROVAL
ITEM: Review 2002 Budget and Approve BY: Randy Schumacher BY:
Resolution 2001-12, Setting the EDA DATE: August 14, 2001
Local Levy
BACKGROUND: The proposed EDA Budget for fiscal year 2002 has been prepared in draft form by
staff. It will be necessary for the EDA to pass a resolution with a recommendation to the City Council
approving the proposed budget and levy for taxes payable in 2002. A draft Resolution, 2001-12, is
enclosed for review and approval as may be amended. The summary page enclosed shows the major
cost factors for each fund.
A proposed Budget and Levy must be certified by the City Council to Anoka County on or before
September 15, 2001. The final Levy will not be adopted until after the City Council has met, reviewed,
and taken final action in December.
RECOMMENDATION MOTION: Move to waive the reading of EDA Resolution 2001-12, there
being ample copies available to the public.
RECOMMENDED MOTION: Move to adopt EDA Resolution 2001-12, being a Resolution of the
Columbia Heights EDA adopting a Budget and recommending setting the EDA local Levy.
EDA ACTION:
h: \consent Form2001\Res. 2001-12, Budget and Levy Approval
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
EDA RESOLUTION 2001-12
RESOLUTION OF THE COLUMBIA I:I~IGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
ADOPTING A BUDGET AND RECOMMENDATION SETTING THE EDA LOCAL LEVY.
NOW, THEREFORE BE IT RESOLVED BY THE COLUMBIA I-W. IGHTS EDA FOR Tl~E CITY OF
COLUMBIA HEIGHTS, MINNESOTA: That the following is hereby adopted by the Columbia Heights
Economic Development Authority.
Section A. The budget for the Columbia Heights Economic Development Authority for the year 2002 is hereby
recommended for preliminary City Council approval with appropriations for each of the funds as listed below.
FUND NAME FUND/DEPT. NO.
Comm. Devel. Parkview Villa North 203-46330
Comm. Devel. EDA 204-46314
Comm. Devel. Parkview Villa South 213-46340
Comm. Devel. Kental 4607 Tyler 235-46360
EXPENSES
$350,402
$137,015
$218,586
$18,481
Section B. The estimated gross revenue to fund the budget of the Columbia Heights EDA for all funds, including
general and ad valorem tax levies, as hereinafter set forth for the year 2002:
FUND NAME FUND/DEPT. NO.
Comm. Devel. Parkview Villa North 203-46330
Comm. Devel. EDA 204-46314
Comm. Devel. Parkview Villa South 213-46340
Comm. Devel. Rental 4607 Tyler 235-46360
$350,402
$137,015
$218,586
$ 18,481
Section C. The following sums of money are recommended to be levied for the current year, collectable in 2002
upon the taxable property in said City of Columbia Heights, for the following purposes:
Recommended EDA Levy $137,015
The Executive Director is hereby instructed to transmit a copy of this resolution to the City Manager and Finance
Director/City Clerk of the City of Columbia Heights, Minnesota.
APPROVED THIS ~ DAY OF ,2001.
MOTION BY:
SECONDED BY:
ROLL CALL: AYES:
NAYS:
Attest by:
Robert W. Ruettimarm, President
Walter R. Fehst, Executive Director
H:LKe~olutions200 lk200 I- 12Budget Summary
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY
EDA RESOLUTION 2001-12
RESOLUTION OF THE COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT
AUTHORITY (EDA) RECOMMENDING SETTING THE EDA LOCAL LEVY.
NOW, THEREFORE BE IT RESOLVED BY THE COLUMBIA HEIGHTS EDA
FOR THE CITY OF COLUMBIA HEIGHTS, MINNESOTA: That the following is hereby
adopted by the Columbia Heights Economic Development Authority.
Section A. The following sum of money is recommended to be levied for the current year,
collectable in 2002 upon the taxable property in said City of Columbia Heights, for the following
purposes:
Recommended EDA Levy $137,015
The Executive Director is hereby instructed to transmit a copy of this resolution to the City
Manager and Finance Director/City Clerk of the City of Columbia Heights, Minnesota.
APPROVED THIS
MOTION BY:
SECONDED BY:
ROLL CALL: AYES:
NAY S:
DAY OF ., 2001.
Robert W. Ruettimann, President
Attest by:
Walter R. Fehst, Executive Director
H:\Resolutions\20fll-12~DA Levy
BUDGET SUMMARY
2001 2002
EDA
$119,045 $137,015
HRA
$106,752 $111,702
COMMUNITY DEVELOPMENT ADMINISTRATION
$102,572 $79,485
CFP (CLAP)
$182,834 $32,000
HRA-ANOKACOUNTY CDBG
$249,011 $377,787
PROTECTIVE INSPECTION
$205,190 $208,401
PARKVIEWVILLA NORTH
$349,552 $350,402
PARKVIEWVILLA SOUTH
$161,445 $218,586
4607 TYLER
$12,916 $18,481
*HOME IMPROVEMENTS - TRANSFERRED TO EXPERT &
PROFESSIONAL SERVICES.
*TEMPORARY HOUSING - ELIMINATED (PROPERTY
MAINTENANCE)
The City
of
Columbia Heights
200~ PROPOSED DETAIL
BUDGET
Community Development
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COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Meeting of: August 21, 2001
AGENDA SECTION: Items for ORIGINATING EXECUTIVE
Consideration, Bid Consideration DEPARTMENT: EDA DIRECTOR
NO: 9-B-1 APPROVAL
ITEM: Approve Physical Condition Audit for BY: Randy Schumacher BY:
Parking Ramps DATE: August 17, 2001
BACKGROUND: At the February 17, 2001, EDA meeting the Board requested that Clark Engineering
be contacted to submit an amended proposal to do a Physical Condition Audit on the Columbia Park
Medical Group Parking Ramp with the same issues as outlined by Vedi and Associates, Inc.
Vedi's bid to conduct both parking ramp audits was $6,000 each or a total of $12,000, plus $620 for
concrete testing allowance. The Clark proposal for the evaluation of both ramps was based on a similar
work scope, and came in at $3,000 which included chloride Ion Testing. As noted on Clark's proposal,
five issues were not included in their bid.
Kevin Hansen, the City Engineer reviewed both proposals and has verbally recommended Clark
Engineering.
RECOMMENDATION: Staff recommends the Board authorize Clark Engineering to perform a
Physical Condition Audit on the City oWned parking ramps located at 4011 Van Buren Street NE and
3989 Central Avenue NE and make a motion to direct staff to execute the contract.
RECOMMENDED MOTION: Move to approve the bid proposal from Clark Engineering to perform
a Physical Condition Audit on the City oWned Parking Ramps located at 4011 Van Buren Street and
3989 Central Avenue in the amount of $3,000; and furthermore, to authorize the President and Executive
Director to enter into an agreement for the same.
Attachments
_EDA ACTION:
h: consent Form2001\Bid Parking Ramp Audits
Colum~ Heigl~ Basiaess Cram-
Concrete dust samples will be collected and tested for water soluable cMoride ion content. This
testin8 will measure the lcvel ofchloridc ion present in thc slab, We propose to obtain samplcs
at 3 locations per ramp. Two dus~ samples will bc taken at each ~mpiin8 location for a total of
12 dust samples Ac~fl laboratory testing will be performed by a sub-con,~ltant to Clark.
o
A r~ort will be prepared that will describe and illustrate thc observed conditions and
recommended repairs.
PERSONNEL
The staffwe have considered for your project are:
Kurt A. nerglund, P.E.
Licmtsed Professional Engineer
l~r~ke Wagner, ~
Structural Engineer
The hourly rates of the staffwe have considered for your project are:
Project Manager ............................................................................ S O0.O0/hour
Slm~tt.~d Engineer ............................................................................ $ 67.50/hour
Our total lump sum fee for this project, based on the above work scope, is $3,000.00. A breakdown of
the ~ost by psrking ramp is as follows;
· Columbia Heights Business Center ................................................... $1,500.00
· Columbia Park Clinic Building ......................................................... $1,500.00
The ctgodde ion testing cost per rarap is $600.00 and is included in the above lump sum amoums.
CONDmONS
The original SUuctural drawings of the parking ramps will be provided by olhers for our use, if
If unamicipated conditions are encountered that may require additional time, we will discuss
changes in our work scope with you prior to proceeding.
'-'~-: Hssocias~s, Inc. PHONE ~413. : 612 ~"~3 S7x~7 ~TuI. 13 2001 Oi:45PM ~
July 13,200l
VEDI ASSOCIATES,
11 29 WASHINGTON AVE $0. MINNEAPOLIS. MN. 55415
Randy Schumachcr
Ci/y of Columbia Heights
590 - 40t~ Avenue
Columbia Heights, MN 55421
?
RE: Physical Condition Audit ~ City of Columbia Heights Parking Facility (1985)
Dear Mr. Schumacher?
This letter is a follow-up of out telephone conversation of July 13, 2001.
Vcdi Associates will perform a physical condition audit of the 1985 Clinic Parking FacilitT,
~ .
as well as the Bank Parking Facility, for a fee of $6.000.00 per parking facility, ir~tead of
$6,400.00 per parking facility as requested in our March 5, 2001 proposal. The concrete
testing allowance remains the same at $310.00 per parking facility.
Therefore thc total cost(s) involved in the condition audits of two parking facilities and the
testing of two parking facilities is S12,000.00 and $620.00. The City of Columbia Heights
can pay the architectural/engineering fee in installments, as long as the total payments are
completed by the end of the year 200I.
Vedi A~.xociates will also require the construction drawings of the Bank Parking Facility to
perform the condition audit. Lastly, this work will be completed on weeknights and
weekends, when most of the cars should be gone. As a result, we will need a contact person
at the City of Cohunbia Heights police department.
We look forward to working with you; it' you have any questions, plea.se do not hesitate in
contacting our office 612.333.4670. '
"/'hank you.
Sincerely,
VI
) ASSOCIAT~ES, 1NC.
dent
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Meeting of: August 21, 2001
AGENDA SECTION: Items for Consideration, ORIGINATING EXECUTIVE
Other Business DEPARTMENT: EDA DIRECTOR
NO: o/- O..-;L
ITEM: Roger Flick Hearing BY: Mark Nagel BY:
DATE: August 1, 2001
BACKGROUND: On January 26, 2001, Mr. Roger Flick, 4622 Tyler Street NE, Apt. 6, applied
for housing in Parkview Villa North under the disability/handicapped requirement. As his
attached application notes, he said he had never been convicted of any crime other than traffic
violations. Housing Manager, Anita Kottsick conducted a routine background check and found
he had plead guilty and subsequently was convicted of a felony for which he received a 20 year
probation. Flick has served 9 years of the probation without incident, which is over in 2012. On
May 10, Kottsick wrote the attached letter to Flick informing him his application for housing had
been denied because he had "a history of criminal activity involving crime of physical violence
to persons or property, or a record of other criminal acts, which would adversely affect the
health, safety, or welfare, of other residents"(Part II, B., 5 of the Parkview Villa Occupancy
Policy attached). Flick exercised his right to an informal heating based on the fact the HUD
Handbook 7465.1 REV-2, Chapter 4 (11), "should not automatically exclude an applicant from
consideration" (copy of relevant HUD Handbook reference attached). On Tuesday, June 19th, all
informal heating was held before Community Development Staff member Mark Nagel. Flick
presented the attached letters from Anoka County Human Services Division, Family Life Center,
and his Counselor, Sari Halabi of REM, indicating he is employed, a responsible tenant, and has
had no violations of his parole. Flick stated all he wants is a safer place to live.
On June 27th, staff upheld the decision of the Housing Manager. Flick then appealed to the EDA
Board for a hearing, which was scheduled for Tuesday, August 21st at 6 P.M. (see attached
letter).
RECOMMENDATION: Staff recommends the decision of the Housing Manager be upheld
because Mr. Flick does not meet Parkview Villa Occupancy Policy guidelines.
RECOMMENDED MOTION: Move to deny acceptance of Mr. Flick's application for
housing at Parkview Villa North.
Attachments
EDA ACTION:
H:~PPVMIick 8-21-2001 EDA Memo
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individuals intended to be institutionalized; or
.- A p~lic of private place not desired for, or ordinarily ~
used as, a re~lar sleeping acco~odation for h~ beings? ( )Yes. (
Is your dwelling.~it dilapidated~
' (~ No
Does it have oper~le indoor plying? ( )No-'
Does it have a usable flush toilet ~d either a batht~ or a
shower inside the ~it for the exclusive use of your
· Does it have electrical service?
Is the electrical service safe and adequate? ~
Does it have a safe and adequate source of heat?
~s it have a kitchen?
Has it be declared unfit for habitation by an agency or unit
of government?
'( )Yes
(PQYes
(~,')Yes
( L'9'Yes
(~'~Yes
(~')'Yes
)No
)No
)No
)No
)No
( ) Yes (~No
WHOM
.... ; , d'"l ] e "reques ted' :ormatlon '-conc~
- .? -~=: .,-, .. ..... :. , . .
..-~ L.:L. t..o.~.~be'~ifur~'ished :t'O' the "Columbia ·'Heights '
)b~'i4'ible
.~veL ....
is -~/ is hot handicapped .and' whose "ph~s'iCal' 'impair~en'~..--:' . 'Is
exDected to be of long-continued' and.indefinite duration, substantially.
in~oedes his or her ability to-live indemendently;:.and 'is 'of >such a
nature that such disability could be improved by more suitable housing
conditions. - - .. ·
Handicap began about (date) ' '- ~"
I 'certify this disabili.~y/handicaD verification t be a true an'
assessment of the applicant.. ~ =~ . d Correct "
, a ure
Evaluator/Dlagnost~clan Name an ·
treet Address City State Zip
Parkview Villa
Housing Complex
965 N.E. 40th Avenue, Columbia Heights, MN 55421
May 10, 2001
(763) 706-3800
Fax(763) 788-3978
Roger Flick
4622 Tyler St. NE
Apt. #6
Columbia Heights, MN 55421
RE: DENIAL OF APPLICATION TO PARK'V~W VILLA
Dear Mr. Flick:
You have been denied homing at Parkview Villa based on your criminal history check. You have
the fight to an informal hearing at the office, during which time you may present written and/or
verbal documentation that could affect this decision. If you wish to do this please contact the
office in the next I0(ten) working days to schedule an appointment. I will be out of the office
May 14~ - May 20~, but you still need to call the office and I will remm your call as soon as I
. return to the office. The office number is 763-706-3800. Also please return the bottom sheet.
If you chooSe not to accept my decision at this time, you may request a hearing with a heating
officer/panel. This would be scheduled for another date and time. I wi//inform you more of this
process if it becomes necessary.
I look forward to hearing from you.
' Anita Kottsick
Housing Administrator
c: file
Signature
~///Yes, I wouldliketorequestaninformalhearing. ~.~.o.:b' /X~Za2~¢
No, I accept the decision of the Housing Administrator
uned by the EDA of the City o! Columbia Heights
anaged by Crest'View Management Services
Equal Housing Opportunity Agency
(6)
(7)
As an alternative to denying admission to an
applicant who owes the PHA money, the PHA may
offer the applicant the opportunity to enter into
an agreement to pay the amount owed. This could
invo%ve setting up a specific timetable and
incorporating that timetable into the lease.
Lack of a credit history (as opposed to a poor
credit history) is not sufficient justification to
reject an applicant.
(8)
PEAs may deny admission if there is an indication
that the use of alcohol or drugs would likely
result in conduct that would adversely affect the
project environalent.
(9)
PHAs may not deny admission based solely on an
association between the applicant and a person who
will not reside in the unit.
Page 4-3
7465.1 REV-2
8/87
CHAPTER 4
(10) PHAs may consider an applicant's arrest record,
but should be careful about making a determination
based solely on an arrest record if no convictions
followed.
(11) A criminal record should not automatically exclude
an applicant from consideration. The PHA should
determine whether the person would be a suitable
tenant.
(12) The same standards of tenant suitability that the
PHA uses for applicants should be used in
evaluating a person who is joining a family
already in occupancy. The PHA should determine
that the person meets its standards prior to
adding the person's name to the family's lease.
REFERENCES
24 CFR 960.204, 960.205
6/67
Federal civil rights laws listed in paragraph 1-3(c)
Page 4-4
7465.1 REV-2 CHG-2
CHAPTER 4
*4-2.
~-
a.
APPLICANTS WITH HANDICAPS
POLICY
(1) .Generally, the PHA may not inquire if an
applicant, a person residing or intending to
reside with am~"~pplicant or any person associated
with an 'applicant has a handicap or inouire as to
Family Life Center
1428 Fifth Avenue South · Anoka, Minnesota 55303
Phone (763) 427-7964 · Fax (763) 427-7976
CITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55~21-3878 (763) 706-3600 TDD (763) 706-3692
Visit Our Website at: www. ci. columbia-height&rnn, ua
Mayor:
Gary L. Peterson
Councilmembers:
/ulienne Wyckoff
Marlaine Szurek
Bruce Nawrocki
Bobby Williams
City Manager:
Walter R. Feh~t
COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT DEPARTMENT
July 27, 2001
Mr. Roger Flick
4622 Tyler Street NE, Apt. #6
Columbia Heights, MN 55421
RE: Columbia Heights Economic Development Authority Hearing
Dear Mr. Flick:
As we discussed over the phone this morning, your hearing with the Columbia Heights
Economic Development Authority has been set for Tuesday, Au.t~,ust 21,2001, beginning
at 6:00 P.M. in the Parkview Villa Community Room B, 965 40"' Avenue NE, Columbia
Heights, Minnesota. Along with Ms. Kottsick, I will make a brief presentation on why
your application was denied and then you will have the opportunity to present your
reasons why your application should be accepted. The EDA Board of Commissioners
may or may not make a decision that evening.
Please let me know if you are able to attend the meeting; if you cannot, then please call
me at 763-706-3672 to reschedule.
Sincerely,
Mark Nagel
Community Development Staff
H:kParkview Villa\flick EDA Hearing Letter2
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF E)ISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
".. EQUAL OPPORTUNITY EMPLOYER
TO:
FROM:
2'29PM BARNA,GUZY&$TEFFAN
No.5026 P. I
BGS
Bama, Guzy & Steffen, Ltd.
ATTORNEYS AT LAW
400 Northtown Financial Plaza
200 Coon Rapids Boulevard
Minneapolis, MN 55433-5894
~ D i ":"~'""" ROBERTA OUZY
(763) 780.8500 FAX (763) 780-171~/),/3~:;'.3-~-,7'~_. '
1-800422.3¢6
//iI//
Mark Nagel, [y opmem Department, City of Co~
Jim Hoer, City Attomc-y, City
of Columbia Hci
Roger Flick Hearing
DATED: August 16, 200I
Please be advised that I have reviewed the information pro~ided regm'ding the above-referenced
individual and his efforts to obtain housing in Parkview Villa. I concur in staff's
recommendation that Mr. Flick's application for housing should be denied. My concurrence is
ba~d on two criteria:
1. Mr. Flick does not mee~ the eligibility requirements in place for Paxlodew Villa North, as
he is in direct violation of Part IIB.5
2. Mr. Flick misrepresented the status 0fhis criminal record on the application. The
following question was asked of Mr. Flick on the application form, "Have you or anyone in your
household ever been convicted of any crime other than traffic violations?" Despite having a
felony conviction for which he is still on probation, Mr. Flick responded "No" to the above
question.
Additionally, it should be noted that the felony conviction on Mr. Flick's record involved
"violence" on another person. We are not talking about a simple, property violation.
I am also troubled by the information that Mr. Flick still believes he did nothing wrong. The
information I have indicates that he plead guilty to the felony m order to avoid any jail time. I
would actually be more receptive to Mr. Flick's ciremn~ had their been an affn'mation that
the behavior was wrong and that help was needed in relation thereto. On the contrary, there is
still denial of having done anything wrong.
Once again, for the reasons referenced above, I would concur with staffs recommendation to
deny Mr. Flick's application for homing at Parkview Villa North.
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Meeting off August 21, 2001
AGENDA SECTION: Items for Consideration, ORIGINATING EXECUTIVE
Other Business DEPARTMENT: EDA DIRECTOR
NO: q ~' ~-.-- ~, APPROVAL
ITEM: Approve Building Plans for Habitat for BY: Randy Schumacher BY:
Humanity at 3915 Polk Street NE and 4401 DATE: August 13, 2001
Quincy Street NE.
BACKGROUND: At the July 17, 2001 EDA meeting Ryan Karis of Habitat for Humanity, presented
altemative site and building plans for 3913 Polk Street and 4401 Quincy Street. At that time the Board
requested Karis provide more detailed plans including colored pictures, market values, number of
bedrooms, and site plans, which staff has provided in a separate mailing. At this time, staff is requested
the EDA Board make a determination on a specific building design thus allowing Habitat for Humanity
to commence construction.
RECOMMENDATION: Staff recommends the EDA Board select a specific building plan for 3915
Polk Street NE and 4401 Quincy Street NE.
RECOMMENDED MOTION: Move to approve the
for 3915 Polk Street NE and the
NE from Habitat for Humanity.
building plan
building plan for 4401 Quincy Street
EDA ACTION:
consent Form2001\Approve Building Plans for Polk and Quincy
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Meeting off August 21, 2001
AGENDA SECTION: -Itdrns for Consideration ORIGINATING EXECUTIVE
NO:
d2] _ ~-,_~ DEPARTMENT: EDA DI2~ECTOR
APPROVAL
ITEM: Authorize Expending Parkview Villa BY: Randy Schumacher BY:
South Funds for 2001 CIP Projects DATE: August 9, 2001
BACKGROUND: The Annual Public Housing Plan is scheduled for a Public Hearing at the EDA
Board meeting of September 18~, 2001, which contains this year's CIP. In the best of time frames, it
is unlikely that the Annual Plan will be officially approved by HUD before mid-October. Once
approved by HUD, the EDA has access to approximately $128,000 in CIAP Funds for 2002.
Unfortunately, the boiler/header/valve and HVAC need about $30,000 of work prior to the cold
weather to insure that they will work this winter. In discussing this problem with our HUD
Representative, Norb Kowalchuk, the EDA can "cash flow" these capital improvements, which
benefit both north and south, with existing funds from Parkview Villa South reserves and replace the
amount expended on the Parkview Villa North part of the capital improvements when the CIAP funds
are approved for 2002. If we can get started in August instead of October or November, there is better
chance the improvements will be completed before the winter heating season.
RECOMMENDATION: Staff recommends that $30,000 from the Parkview Villa South reserve
funds be made available for capital improvements for 2001 to the boiler/header/valve and HVAC
repairs; and furthermore, authorize staff to solicit bids for the work and bring back for Board review
and approval.
RECOMMENDED MOTION: Move to authorize the expenditure of up to $30,000 from Parkview
. Villa South reserve funds for repairs to the boiler/header/valve and HVAC pending confirmation of
availability of funds by the Finance Department; and furthermore, authorize staff to solicit bids for the
work and bring back for Board review and approval.
EDA ACTION:
h:~nsent Form2001\Expend PPV South Funds
COLUMBIA HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY (EDA)
Meeting of: August 21, 2001
AGENDA SECTION: Items for Consideration, ORIGINATING EXECUTIVE
Other Business DEPARTMENT: EDA DIRECTOR
q.-e.-q
ITEM: Home Mortgage Loan and Business BY: Mark Nagel BY:
Loan Repayments DATE: August 13, 2001
BACKGROUND: At the July 17, 2001 EDA Board of Commissioners meeting, staff was asked
to determine where the dollars from repayment of Home Mortgage and Business Revolving
Loans have been deposited over the years and how much is in each account. In reviewing the
budget and accounts, it appears these repayments were placed in the HRA Administration 299
account, along with HRA levy dollars, and has been used to repay "certain redevelopment costs
associated with the Sheffield Redevelopment Project initiated in 1993" (see attached budget
comment form). As a result, there are apparently no separate accounts for either the Home
Mortgage Loan or Business Revolving Loan repayments, therefore no funds that have been set
aside for future business loans. These repayments could have been directed into a separate
account for this purpose.
RECOMMENDATION: Staff recommends an account be established for the Business
Revolving Loan Fund and the approximate amount of $34,000 from the sale of the 2 Home
Mortgage Loans later in August and all future business loan repayments be placed in this
account; and furthermore, direct staff to determine the total amount of past repayments so that
these dollars can be placed in the account for the Business Revolving Loan Fund.
RECOMMENDED MOTION: Move to establish an account for the Business Revolving Loan
Fund, which will include the revenue from the sale of the Neilsen and Chartraw Home Mortgage
Loans, and all future loan repayments from outstanding business loans; and furthermore, direct
staff to work with Finance personnel to deposit the amount of past repayments received from
Home Mortgage and Business Loans into the new account.
Attachments
EDA ACTION:
H:\Consent2001\Hom¢ Mrtg Loan and Business Loan Repayments
CFP GRANT (FRMLY: clAP)
203-46331
lCapital Fund .Program (CFP), which is administered by Housing and Urban
Development'(HUD), provides assistance .to Columb a Heights Housing and
Redevelopment Authority in carrying out Capital and Management activities to ensure
that such developments continue to be available to serve Iow-income families.
Economic Development Authority
204-46314
This fund provides for the administration of the Economic Development Authority· Major
activities are the administration of single family and rental housing rehabilitation projects,
affordable housing programs, redevelopment projects, tax increment financing projects,
business revolving loan fund (moved to HRA Fund 299-46320), promoting economic
development in the community, and miscellaneous special projects.
Parkview Villa South
213-46340
r~his fund is for the operation and maintenance of the 45 unit Parkview Villa South (PVS)
addition to the Parkview Villa North housing project at 965 40th Avenue NE. Parkview
Villa South houses Iow income elderly (age 62 and over) persons. The facility was
constructed in 1991 with local funds including Tax Increment Financing (TIF). The facility
is locally owned by the Economic Development Authority (EDA) and is managed under
contract by Crest View Corporation.
4607 Tyler Street
235-46360
This department accounts for the 4607 Tyler Street NE property which consists of four,
two bedroom units for rent to Iow income seniors (age 62 and over). The property was
acquired and remodeled in 1995 using federal HOME and CDBG funds and a local
match from the HRA. The property is managed under a one year contract by Crest View
Corporation.
HRA Administration
299-46320
/A'I'~. is f,un.d ha,s be.eh established to reflect the ongoing HRA levy dedicated to repayment
or certain reoeve~opment costs associated with the Sheffield Redevelopment Project
initiated in 1993. Principal and interest payments received as part of the Business
Revolving Loan Fund (BRLF) program administered by the Economic Development
uthority are shown in this fund.
Budgetcommentsforms.xls"
TO:
FROM:
DATED:
BGS
Bama, Guzy & Steffen, Ltd.
ATTORNF~ AT LAW
400 Notthtown F~'mnci~l Plaza
200 Coon Rapids Boulevard
Minneapolis, MN 55433.5894
(763) 7fl0-8500 FAX (763)780-1777
/Z i
~d7 S¢~ker, Co~u~i~ Deve]o~mem, Ci~ o~~ ~:' 'f
August 17, 2001
Is Crcstvicw Corporation required to have a broker's license in order to fu~ll its management
dudes pursuant to the contract with tho City of Columbia Heights for Parkvicw Villa? Based
upon ~ information set forth below, the answer is no.
tn North Star Hotels Corporation v. Mid-City Hotel Associates, the United States District Court
.sta. tcs the following: "Even a facial reading of Minnesota Statute 82.17, Subd. 4(a) suggests that
it ts irrtcndcd to cover pc'rsons engaged in traditional real estate brokerage activities. Thc statute
is all inclusive, yet such completeness does not indicate that it is intended to cover managers of
businesses only tangentially related to real estate." The managerucnt of Parkview Villa is only
tangentially involvcd, if at all, in thc business of brokering and thus is not subjcct to the broker
licensing requirement. This opinion was also expressed by the Minnesota Supreme Court in the
case of State v. Beslanowitch, wherein thc Court stated that thc liceusing statute is intended to
cover only those involved in traditional areas of thc real estate industry.
While the coui'ts do not set forth all of thc" ' ' " "· ·
traditmnal broker activities, they are clearly
indicating that rcsidcmial property management is not one of those activities. On the contrary,
the leasing of commercial space or commercial buildings would clearly fall within those
"traditional" activities.
128334 I
BRUCE P. CANDLIN ~"
JAMES M. BRATULICH
STEVEN A. MUENZER
..,~F,&OME R. KL. EIN9*
R[ L. HOMMERDING
August 8, 2001
LAW OFFICES OF
CANDL[N & HECK
SUITE 1500
3800 %~EST 80TH STREET
BLOOMINGTON. MINNESOTA 55431-4429
TELEPHONE: (952) 835-0123
FACSIMILE: {9'~2) 835-9622
WRITER'S DIRECT DIAL NO. (952) 820-8,523
William Elrite, Finance Director
Randy Schumacher, Community Development Assistan~
City of Columbia Heights
590 40:h Avenue Northeast
Columbia Heights, MN 55421
RE:
Angela Reginia Toma!a v. City of Columbia Heights and
Lagerquist, Inc.
My File No. 20000378
Dear Gentlemen:
I would like to advise you that this matter has settled.
St. Paul Mercury Insurance Company on behalf of the City of
Columbia Heights agreed to pay $2,500. I understand that
the insurer for Lagerquist also paid $2,500 for a total
settlement of $5,000. I hope this settlement meets with
your approval. As always, it was a pleasure working with
you and I look forward to working with you in the future.
Please call me if you have any questions or concerns.
:: / Yours tr~
~/ ~.' Martha K. Sieber
MKS: j c
cc: Brenda J. Johnson, Senior Claim Representative' St. Paul Service Cen~er
RE: Claim No.: GP0630 0615 09T004 001 001
g:~20000378~080901cltr
( ERTF ED By H E NA F ONAL BOARD OF '~'R AL ~,D% OCAC,t ,~,
'~ CERTIFIED BY THE MSBA A,?, A CIVIL '['RIAL .~PECIALIST
{FTORNEYS I-.MPLOYED BY ST. PAUL FIRE & MARINE INSURANCE COMPANY
RESIDENT COUNCIL MEETING MINUTES OF AUGUST 13, 2001
The meeting was called to order at 7:00 p.m.
The Pledge of Allegiance was said.
Anita gave the Management Report.
· The Security System is in the process of being completed. The
security cards aren't ready to be issued, residents will be notified
when they are ready.
· She urged everyone not to leave their doors ajar or propped open.
· Encouraged a buddy system be put into place, a meeting will be set
up.
· She asked for volunteers to starting a community service program.
Some of the residents agreed to take part.
· The new part time custodian was introduced, Joe Goodman, a resident
of the South building.
The Secretary, Treasurer, Welcome and Entertainment Committee reports
were given.
Announcements- The Parkview Villa Picnic will be August 30, 2001. Pat
Jindra volunteered to help out with whatever she would be needed for.
The Parkview Villa Bazaar will be September 29, 2001, from 10:00 am til
1:00 pm. The committee is looking for donations for the raffle. Raffle
tickets will be on sale next week.
The President then introduced three new residents that were in attendance.
Meeting was adjourned at 7:50 p.m.
Respectfully,
Pat Jindra
EDA Representative
HOUSING UPDATE FOR AUGUST, 2001
By Mark Nagel
The EDA and the property owner have concurred on a purchase agreement for
3718 Central Avenue. Negotiations are currently underway for the purchase of
3722 Central Avenue. On Friday, August 3rd, the environmental audit was
conducted on both properties, the required One-to-One Replacement Plan is
complete, and the legal ad for the Plan has been published. The funds for the
purchase of these 2 substandard and/or nonconforming uses will come fi:om the
Community Development Block Grant Program. It is expected that the properties
will eventually be used for commercial purposes.
Documentation has been sent to the Community Reinvestment Fund, which will
be buying the EDA's home mortgage loan portfolio for about $34,000.I met with
their representatives on Friday, August 9th to f'mish work on the transfer of files.
The homeowners will continue to make the same payments, so the only change
for them is where they send their monthly checks. Upon closing, which is
expected to be by the end of August, these monies will be deposited in the
Business Revolving Loan Fund. By the way, the BRLF continues to receive
inquiries fi:om commercial businesses, particularly along Central Avenue.
A draft of the Annual Public Housing Plan has been completed and will be mailed
out to Commissioners under a separate memo for your review. The Public
Hearing is scheduled for the Tuesday, September 18th EDA Meeting. The legal
ad for the Annual PHA Plan has been published. A preliminary copy of the
Annual Plan will be sent to HUD for their comments prior to the Public Hearing
in an effort to obtain an early approval.
As you can see fi:om the attached memorandum and suppOrting documentation,
the Section 8 Repayment Agreement has been declared uncollectable and now
written-off. The loan file will be placed in storage.
As of July 31st, about $4.4 million, or approximately 2/3 of Anoka County's
allocation, remained in the Minnesota Housing Finance Agency's (MHFA) first
time homebuyer's program for Anoka County. The good news is that the interest
rate dropped from 6.05% to 5.95%, effective July 18th. Anoka County has until
October 25th to use their allocation.
The great news is that the City of Columbia Heights has utilized $645,771 of
Anoka County's first-time homebuyers allocation fi:om MHFA to date -this is
about 25% of the total $ spent in Anoka County! MHFA staff have told me that
area realtors are learning about the program fi:om the city's website. Loans have
closed or have been approved for the following addresses: 4643 6th Street NE,
o
o
4320 7th Street NE, 4449 7th Street NE, 3705 Van Buren Street, and 1613 39th
Avenue. These first-time homebuyers are also eligible for home improvement
loans from MHFA to upgrade these properties, as well. If the City reaches $1
million in loans under this program consideration should be given to requesting its
own allocation in the furore.
One of the questions that has come up during past EDA meetings is median
monthly rental costs. The median rent nationwide, according to the attached USA
Today graphic, for a 2 room apartment (efficiency) is $446, a 4 room apartment (1
bedroom) is $549, a 6 room apartment (2 bedroom) is $656, and anything larger is
$801. The Minneapolis-St. Paul area figures average almost $150 a month
higher, so you can see the effects that a tight rental market are having on rents in
the metro area.
I have attached an interesting article from a recent Wall Street Journal on the
effects of urban sprawl on older suburbs, like Columbia Heights. A Brookings
Institution study found that the high rate at which U. S. land development is
outstripping population growth, which is resulting in declining population
densities in all but 17 of the 281 metropolitan areas examined, including the Twin
Cities. The study concludes that older communities are being weakened by the
effects of sprawl.
As phone calls have not worked to date, I sent the attached letter to Millar
Elevator asking for their cooperation in reconstructing the required Davis-Bacon
information for the elevator modernization project. This has produced a more
positive response and the EDA's consultant, Ted Smith, is helping out with
getting the necessary documentation. Subsequent phone calls from Millar
Elevator indicate that they are filling out the required paperwork, which I hope to
have wrapped up by the end of August. As I have mentioned in earlier updates,
the EDA may be financially responsible if the wages and benefits did not meet the
Davis-Bacon requirements for elevator mechanics, which is about $33.43 an hour.
o
On Thursday, August 2nd, Randy and I met with City Attorney Jim Hoeft to work
out the remaining details and schedule for the Habitat for Humanity Project on
4401 Quincy Street and 3913 Polk Street NE. Right now, the tentative closing
date for the purchase of 4401 Quincy Street and sale to Habitat for Humanity of
both properties is set for Friday, September 14th. I have attached an updated copy
of the schedule for closing.
10. The Columbia Heights Home Improvement Program has reached another
milestone - as of the end of July, the amount of closed loans totaled over $1
million! A total of 85 loans have now been closed for $1,030,675 and there are
still 18 loans in process. A quarter of a million dollars in loans were closed in
July alone! Even the CDBG loans are now up to $158,846, but there is still a
need to focus on using these funds, as we are running out of time. Overall, the
contractor, the Center for Energy and Environment, is doing a good job and the
website advertising continues to get the word out about these programs. I have
attached the latest statistical breakdown on housing rehab activities fi.om CEE.
11.
On Tuesday, August 7th, I met with the EDA's TIF Consultant, Ehlers &
Associates, regarding the scattered site housing redevelopment district. The EDA
needs to show activity on each of the 56 parcels in the district or they will be
dropped on September 8, 2002. Any changes to the parcels in the district need to
be completed by that date, as well. Funds that will be generated in the district
also must be obligated by that date. Ehlers is working on a projection for the
remaining 21 years in the district, so the EDA will know how much it can spend
in the district by next September. I also learned that EDA funds spent on projects
in the district, such as 4401 Quincy Street NE, can be reimbursed to be spent on
other housing rehab activities. There is a lot of work to do realize the goals when
this district was set up, but it could pay a nice dividend for upgrading the housing
in the City.
With the approximately 200 residential properties list eligible for this program in
the city, Ehlers recommended setting up a new district next year to do another 75
to 100 homes. Finally, the Ehlers recommended decertifying the other TIF
housing district - the long proposed senior housing project at St. Timothy's
Lutheran Church - which has not seen any activity since it was approved in 1997.
12.
During a recent meeting with MHFA, I was given a couple of copies of a video
entitled "Discover Homeownership" - the first in a series of six videos on the
subject. Jean Kuehn is reviewing it for use on the city's cable channel. I have
attached a letter from MHFA that explains more and I have an extra copy of the
video in case any Commissioner would like to borrow it.
MEMORANDUM
Date: J'uly 20, 2001
To: Bill Elrite, Fin~Di~ctor
From: Mark Na~~ino Coordinator
RE: Section 8 Repayment Agreement
In April 1999, Mr. Duane Hagen, a Section 8 client, was discovered to have undisclosed
income, which meant that he received higher payments than he was entitled to under the
program guidelines. The lq. DA Board agreed to a loan repayment fi.om Mr. Hagen of
$55.63 per month over a 2-year period, rather than terminate him fi.om the program. To
date, the EDA has received a total of $950.26 of the $I,334.00 owed by Mr. Hagen, but
no payment since November of 2000.
In following up on the status of the loan, I have learned that Mr. Hagen is now homeless
and has moved out-of-state with no forwarding address. Anoka County Social Services
confirmed that Mr. Hagen is no longer on the Section 8 Program and questioned the
legality of making a loan to a Section 8 recipient. Bill, I did check with one collection
agency to see if they would either collect it or buy it, but they said it was to small and
stood little chance of being collected. Also, the city no longer administers the Section 8
program, so it seems unlikely there would ever be another loan or this type.
On June 26th, I asked that the EDA Board declare the remainder of the loan to be
uncollectible and write off the remaining debt with the concurrence of the Finance
Department. I've attached a copy of the Motion and a copy of the repayment agreement
for your information and am requesting your OK to whte-offthis loan. Please let me
know if you have any questions, Bill. Thanks for your help.
C:
Section 8, Duane Hagen Files
Loan File for Duane Hagen
Walt Fehst, City Manager
Randy Schumacher, Acting Community Development Director
H:\HUDK%ct/on8 repaymt'n tlctter
UOLUMBIA HEIGHTS
Between: Duane Fl'agen
4619 Tyler Street NE #3
Columbia Heights, ~ 5521
and:
REPAYS- lrENT A GREEM~ENT SCHEDULE
,, ~,4,.,~ . _ Date:
Columbia Heights
Economic Development Author/ty
590 40~ Avenue NE
Columbia Heights, ~'5~LN 55421
Date Due:
Payment due May 5, 1999
Payment due June 5, I999
Payment due July 5, 1999
Payment due Au_m.~st 5. 19999
' Payment due September 5, 1999
Payment due October 5, I999
Payment due November 5, 1999
Payment due December 5, 1999
Payment due January 5, 2000
Payment due February 5, 2000
Payment due March 5, 2000
Payment due April 5, 2000
Payment due May 5, 2000
Payment due June 5, 2000
Payment due July 5, 2000
Payment due August 5, 2000
Payment due September 5, 2000
Payment due October 5, 2000
Payment due November 5, 2000
Payment due December 5, 2000
Payment due January 5, 2001
Payment due February 5, 200I
Payment due March 5, 2001
payment due April 5, 2001
Amount Due .Amount Pa/d
555.63
$55.63
$55.63
$55.63
$55.63
$55.63
555.63
$55.63
$55.63
555.53
$55.63
$55.63
555.63
$55.63
$55.63
$55.65
$55.63
$55.63
$55.63
$55.63
$55.63
$55.63
$55.63
$55.51
Date Pa/d Check:
.5'6.00
Repayment Agreement: Hagen"
Page 2
The Columbia Heights EDA has authorized the execution ora two year Repayment Agreement
in the amount of;$1,335.00 to be repaid with 23 monthly a ments of $$5.63 each and one
monthly avment of $55.S1 aid on or before the S* -' ......
ua o~eacnmonth beoinnin ~[av
I999 a able to the Columbia Hei hts EDA. The Repayment Agreement is entered into good
faith with M.r. Duane Hagen, Section 8 program participant, provided the fo/lowing requirements
are adhered to:
1. A maximum ora two year term for the repayment period.
2. Payments are due and must be received by the EDA Section 8 staffnot later then the
day of the month. Should the f:~h day of the month occur on a weekend or holiday,
payment must be received not Inter then the preceding business day between the hours of
8:00 a.m. and 4:45 p.m.
3. All pa.,-fies must sign the Repayment Agreement including both the Columbia Heights EDA
staff'and the tenant.
4. ff' M.r. Hagen has a change in his income status or in his family composition at any point in
the future whiIe receiving Section 8 program assistance, he must disclose this information
wi~n the required ten (~'0) day period to the Columbia Heights EDA Section 8 staff..
5. M.r. Hagen's name and associated information will be for~varded to the local HUD office
for inclusion on the Clearinghouse list fi.the Repayment Agreement terms have not been
met in full.
6. The EDA will start proceedings to immediately terminate the Section 8 assistance to
Hagen if there are any violations of the Repayment Agreement and default occurs. ·
7. M.r. Hagen will fully comply with all other requirements of the Section 8 Program.
1/We acknowledge receipt of this Repayment Agreement and agree to fully comply w/th the terms
herein:
Du~an~,/t,~/a~gen, 461~.9 Tyler Street NE ~-3 -
R/chard ~ Ro~tschi dl~,, O-~cupancy Specialist
Date:
t.)F L.,QLUMBIA HEIGHTS
~90 .-!,07'H AV~Nu~ N.H., CQL~alA HEIGNTS, MN ~421-3878 (612,) 782-28(30 Trgi3 7~2-2~C6
l~u~/5, 2000
ECOtN'O~rrC DEVELOPS, lENT AUTHORITY (ED,,;.)
Gary L.
Mr. Dua~ue Hagen
~558 FilLmore Street
Columbia Height~, .MN
Re: Amendment ro Repayment Agreement £or Section 3 R~.nral Assistance
Dear Mr. Hagen:
Since you and Ms. L~nda Borders are having a ha. rd time Financially at th/s stage and have asked us to waive the monthly
payment of $55.63 toward the Repayment Agreement for the month ot'J'anuary, 2000, we w/il defer the monthly payment for
the month o/.J'anuary, 2000. You will be expected to resume making monthly payments of $.55.65/n Februa.r,/, 2000 and eack
month thereafb~ no later than~ the Ftt~t day.
Instead o/. the ?mai month being as April 5, 200 I, the Repa.vmcat Agreement will be extended/'or another month thus ending
as of May $, 200[. Please keep ~n rmad that our granting of .'~/s waiver £s a one-time amendment and it'you de/.ault on the
Repayment A~eement at an.vt/me ~ the furore, you will Inse your cligibiliry/'or Sect/on 8 rental assistanc:. Be sur: to adjust
¥o 'u.r budget to have fi.m~ ava/lable to make future payments.
T'aan.~c you for bringing this to our attention prior to the time your payment was due. If you should have any questions, please
feel ~'ee to call M.r. Ror.~ckHd at 782-2858 via ~e relay se~ce 2, R00-6~7 352-9
.mc:rely,
Depm7 Executive Db:ector '
CC:
Repayment Agreement file
R/chard Rothschild
Tenant tile
Don Jolly
Pat J'indra
[ acknowledge receipt o'f tkis Amendment to Repayment Agreement and certi~ [ Kdly tmderstmd and
will comply with the terms and conditions of this Agreement as amended.
~- Duane Hagen, 96V 10.02 Date
H:~,Rm:k'~l~'.Ouane Hag¢~
COLL~fBIA FREIGHTS ECONOt'vIIC DEVELOP:¥IENT AUTI-tORITY (EDA)
REGL~.A]R -¥LEETIN'G .'viLNL-i~ES OF J'biNE 26, 200I
CA.LL TO ORDER - ~:e Regular .~fee:/ng of the Columbia Heights E ·
conom~c Development Autho~r~
(EDA) was calIed .~o order by Vice Pres/dent. 7indr~ at 5:2 ! p.m., Tuesday, 7uric 25, 200'I, in ~e '
Par.~ew ViIla Community Room A, 955 ~0"' Avenue N'E, Columbia Heights, Minnesota.
ROLL CALL
Commission >lambers Present:
Bobby Williams
Commission ~[embers Absent:
Staff Present:
Pa~c/a 7indra, Gary Per.son, 7uiienne Wyckoff, Bruce Xawrock/, and
Robert Rue~mann, L/aria/ne Szurek.
Randy Schum..acher, Acting Communirv DeveI ' ..
Mark N'age!, Corem,,-.;,-.. ~- , . _ opment D~r~.ctor
· ' · ~""~;' ~cvetoument Staff
Char Bak~<en, Commun/ry DeveI~pment Secretarz
Anita Kottstc:<, Par.~'tew Vflla Hous/ng Adminis'trator
Sh/rtey Barnes, CEO, Crest View Corp. orar/on
_CONSE~WT AGE~rDA (These items ~e considered ro be rout/ne by the EDA Board of Commissioners
and w/II be anne:ed assert or,he Consent Agenda by one mot/on).
.4.. Adopt the consent agenda items as listed below.
Approval of.~Iinutes, regular meeting of May 200
2) Financial Report and Payment of Bills
a. Financial Statement - May, 200I
b. Payment ofBiIIs - May, 2001
Move to approve ResoIution 2001-09, Resolution of the Columbia Heights Economic Development
Author/t/(EDA) approv/ng the financial statements for May, 2001 and approv/ng payment of bills for
May, 200 I.
~IOTION by Na~vrocki, second by Williams, to adopt the consent agenda items with the following
amendment to the last para.apb o~~ the minutes. Ali'ayes. ~IOTION CARR~D.
It should read: Nawroc~ requested staffprov/de the answers to the folIow/ng questions on the current
lease a~eement for Perky/aw Villa.
I) Why do we use a month-to-month lease instead ora 6-month or i2-month?
2) Do we run Credit Chec~ on prospective tenants?
3) Do we run Background C'aec~ on prospective tenants?
a) Do we charge any Iate fees to res/dents? '
~Vawroc/a' stated that when an EDA meeting is rescheduled, all of the Councilmembers should be called
prior to setting the new date, which was not done by staff for this meeting.
_i~EPORT OF ~ t~'ktN'AGEM~ENT COM'I:'~YY
f~ottsick reported the air conditioning was down on dune I 1 and was f'txed on the 13a. Another system
went down on the 18a and f'txed on the 19a. ~ne .~outh at~artmen~ were inspected the end of May and all
repairs to be made are scheduled, oCtaff training on the ~ew software system was done the week or. rune
18, 2001. £nstallation of the ~Cecurity System is scheduled to begin June 25~.
f(ottxick attached to her report an information sheet answering questions asked by the 2~oard at the May,
2001 meeting, which she reviewed with iVawrockt'.
zVa;~roc,~'provided information sh,,ee~l or .9£anagement .~ review, that roy' . · ' ·
~P[onth-To-tl,£onth Lea, re, Credit Chea~, Char~n~ Zat~ ~ ..... ~ tded legal reformation on :he
o ~ = ~' ~, ann ~acg~ound Chea~.
~VawrocM qu~tioned staffer the [~t meeting about the nec~si~ of having a Brokers Zice~e~r
Par~iew gilla. Stab'stated the C{~ Attorney ve~fied it w~ not nec~sa~. ~Vawroa~ requited in
that stagger th~ ~ut into writing by Ottr ~ttO~/ and pr~ent it to him. whic~ h~ not been done. '
iVawroc~ checked wi& h~ atto~, and the state statute. ~e information ne ga&ered stated
Board does need a license. ~chumac,~er grated s;q~w~ direr:ed by ~alt ~ehst, &at the Ci~
stat~ anything requested of the Ci~ .{ttomey neg~ to be put into writing. ~chumacher indicated staf
would be ha~py to a~ange for ;his. .
~illia~ indicated there is a residem of Columbia Heights, ~en ~och, 4042 Ar&ur ~treet, that
seoa~ system work and ~ed why he w~ not included in the biddingprocess and indicated/te would
like :~{r. ~och added to the bidding l~t for any future geoari~ syste~.
~n the dk~sion ;hat followed, it w~ dete~ined that the actual biddingproc~s w~ done a couple of
trines ~v~r the years and th~ 3oard ChOSe Tra~-Ala~, inc. due to the fact the Ci~ Police Devartment
= ~- a one,veer contract on the new stem . . :_ . . 7 L' ~chumach.rstated
~ ann alter that period ol nme, staD wil[ look for ~
maintenance a~eement and will include Mr. Koch ~n the biddi~gRrocess.
IT~IS FOR CONSDE~ON_ OT~R
. o ~z and ........ =i u. car, wtew gtaa lvort, is reauired by ~Dfor tracMng
and addr~sing crime, and crime re&ted prob&~, and nee& to be adopt~d by the Boar~
recommended, adopting the Poli~y~r ~ar~iew 7ilia 3out/t and authorize sta~to imalement f;
immediately. .
Nawroc/ci asked/or clarification of "CHminal Behavior" as written in the Policy. Kottsick e.':plained "
criminal behavior is when a resident hex a number of complaints in their file from the Police
Department. NawrocM felt this description was not specific enough and wanted the sentence regarding
this matter better defined.
~Iotion by Nawrock:i to table this agenda item until next month when staff could explain "Crim/nal
Behavior" in more derail in the Policy. ~fotion failed for lack cfa second.
MOTION by Pete'son, second by Williams, to approve the Policy and Procedure for Tracking Crime
and Crime Related Problems Form for Pad<view Villa North and South Senior Housing Un/ts; and
furthermore, to direct staff to implement the Policy immediately.
Upon Vote: Peterson - Aye, Nawrocki- Nay, Wyckoff- Aye, WilIiams- Aye, J'indra- Aye. Motion
Carried.
POLICY .4~ND PROCEDU'RE FOR SCREE~G APPLICANTS C~AL HISTORY
Kott, rick stated the Policy and Procedure required by ~rD, needs t° be adopted by the Board~or
~ rcreening applicants at Parkview gilla Worth. The pastfewyears, staff has screened applicantc criminal
hi~tory without having an adopted Poti~/ and Procedure addressing the screening process. ~Ctaff
recommended the Polio/alto be adopted for Parkview Mille South and Tyler Senior Housing facilities,
and to implement, the policy immedtlatety' .
2001
Motion by Pe:erson, second by W'yckoff, to '==rove the =~r; ..... ~ . . .
?i .minal H/story F. orm for Par~tcview'Villa N~South ~,,,~*.:~:~,~.n_,.a ,P, o~edure for Screemng .4.pphcants
rurtl~e,,,'more, to direct staffto fm,,leme-,, ,~,~. -~,:-- · ,-,,,.~ -~.u/iy~er Street Senior Housing Units; and
e' ...... .t~ p'u&luy ~mmealately. All Ayes. ,.'¥/~otioa Carried.
IiTRING OF' A PART TIME CARETAKER
~echumacher stated in past years Parkview gills has ~rperienced anywhere from $&.700 to $I2,000 in
overtime costs due to building and tenant needs. Currently, maintenance staff averages 14 hours of
overtime per pay period, with the majorf~ of this time on weekend calls. £f overtime continuer there
would be an additional cost of $,~ 0,566' To stabilize these costs, Crest r/iew .l'[anagement is
recommending the addition ora part :ime careta,qer position. By hiring a part time or wee/tend caretc,.~er
the estimated cost would be 35, 000 with .rome [imited'over:ime built into the budget due to needs of
residents and :he age of the building.
Jindra asked Kottsick how &e individual to7711 &e position would be found, through the newspaper or
internally advertised. Kottsick indicated that this would be done internally.
Barner indicated there is a safety ~¢sue :o be considered due :o the age f the outlding and :he seniors
that reside there. ' o ' ·
:Vawroc.~ questioned the procedure foilowed when scheduling employees for overtime hours and when
this usually is necessary. ~'ott~ick stated that most of the overtime is on weekends when there ~rn 't any
maintenance staff in house, or in special cases, like the elevator modernization project. The answering
service on the weekendr will only notifi./ maintenance to come in if there is a safety issue of the reridents
other,,vise messages are taken.
~M'otion by Williams, second by Peterson, to authorize the hit/rig ora parr-t/me or weekend Caretaker at
Parkview Villa, not to exceed $5,000 in annual ex:enditures. Upon Vote: Peterson- Aye, Na~wock./-
Nay, W/ii/ams- Aye, Wyckoff- Aye, l[ndza- Aye. ~Iotion Carried.
TRANSFER OF FIOM'E ~[ORTGAGE LOANS
Nagel reported there are Cwo outstanding ~ome ~ortgage Loans the EDA made in 1979. 7~ne first,
Chartraw/U'ecker was closed on dune i, 1979for $O years with monthly payments f $.~8i. 34 and a
0 '
remaining balance of $20,245. 70 at 5~. 7~ne second loan, Neilsen Was a 30-year mortgage closed on
Yuly 1, 1979 with monthly payments of $$18. 60 and a remaining balance of $18, 699.35 at 5~. Both
loans are up to date. At the May I5'a EDA meeting, staff.was directed to check into selling the loans to a
mortgage company. Local ban/er were contacted and one offer was received from Community
Reinvertment Fund (CRF) for $6.91~ Oar value. CRF will purchase the Cwo Ioans for $33,689.6I or
86.86% of the remaining balances. Therefore, staff.recommended the Board sell the 2 ;"~ome Mortgage
Loans to CRF and the proceeds be placed into the Business Revolving Loan Fund.
N'awrocM quertioned where the interert from the two loans has gone for the past 22years. Staff.agreed
to check with the Finance Department and inform Nawrocki.
Motion by Paterson, second by Wyckoff, to aporove the sale of the Char:raw/Uecker and Nielsen Home
Mortgage Loans t6 Community Rcinvcs~en~'~d for approximately $33,589.5I ~ ~c procc:~
~om ~e sale to be placed in the B~iness Revol~ng Lo~ F~d ~d ~f~ ~e Mo~gage
~d ~ore to au~odze ~e ~esid~t ~d Execu~ve Director ~o enter Nco ~ a~eemcnt for
same. Upon Vote: Pet~son- Aye, Namoc',4- Nay, WiIIi~s- Aye, Wyckoff- Aye, Zn~- Aye.
CarNe~
S_ECTrOtW 3 REPAY~I'E~NT AGREE,~FE~NT
Navel reported in April of 7999, the EPA agreed to a loan with Mr. Fafagen, a Section $ recipient/or
$1,33~. with payments of $55. dY per month over a 2-yearperiod. To date, the EDA has received a :oral
of $950.26 with no payments since November o£ 7000
t '~- · g.a ~a currently homeless with no forwarding
address. £n chec~'ng with the Anoka Count,/Social Services Department, -yagen is no longer on the
Section $ program. Staff recommended the loan be declared uncollectible and that no future loans of
this type be issued.
200I PUBLIC HOUSD4'G CA.PITA_L ~'VI'PROVE~EENT PROGtL4aYt
Nagel stated the Public .You. ring Capital £mprovement Program is thejqnat piece of the Annual Public
-yousing Agency Plan to be submitted to ~2TfD. Staff provided spreadsheets o fall capital equipment
items over the n,':t 40years and in doing so, foeased attention on the necessary improvements for 2001
and the nert 5years. Parkview Villa South requires improvements over the ne,ct 6years that are
relatively inexpensive tike siding, roofing, and windows. Whereas, the needs of Parkview Villa North
over the ne_rt 6years will almost match the amount of expected C£A.P revenues available to the EDA, of
approximately $800,000. 77re Caoital £mvrovements Committee wiil start meeting sometime in July to
work on the 2002 plan, which is ~ue at th'e end of the year. At this time, stq~"recommended the Board'
approve the 2001 Capital £mprovements Plan to be submitted to -YU'D with the Agency Plan.
Motion by W'yckoff, second by Williams, to approve the 200 ! Capital rmprovements Program and
auth_orize submit-mi to the Department of Housing, and Urban r~ .... , ........
,met rurmerTnore, recommend the Board set a meet'in= of the r'~.;,., ,:____ ~ ~ me Aoe_ncy Plan
· ° '-.,~P-,~, unprovemenrs t..ommit~ee tbr
somenme in .ruly. Ail Ayes.' Motion Cart/ed.
~OI;$fiWG UPDATR
Navel stated he has b~en working on the following issues: l) Development Agreement details with Chris
Winters, from Real F~tate Eauities; 2) Transferring the loans currently administered by the Community
Development Department S~cretary and the Finance Department, 3) the Parking Ramp issues; 4)fence
placement around the -yabitat for -yumanity -yome on 7~ Street, and many other issues.
A/)SfINISTRATIVE REPORTS- ACThNG DEPUTY EX]ZCUi'iVE DIRECTOR
.~ONROE PROPERTY UPDATE -
Upon Walt ~'el~t's request, Ychumacher presented some details to the Board for the property at 46Y6
Monroe. T'ae property is a comer lot, 82 xi$4 in size, single family, zoned R-2, it ir valued at $$l,$00
? For 2002. and CDBG dollars were uaed to purchase theproperty back in 1995for $$$, 000 with
approximately another $800 in closingfees. There are r~vo options to con.ffder on the sale of the
property: I) Sell to a developer to build a tow-income housing unit; and 2) Sell it on the open market and
payback appro.ri'matety $$7, 000 to/he County.
~¢ 25, ZOO1 '
Nawrocki reaues:ed staf)~et the actual amount attached to the CDgG funds if'we sold the properq on
the open market.
~R APPRO~G CDBG ~~G FOR ~
,mather ~rp~a&ea that staff .... :..-- ...... 00.
Coun~ Communi~ Deve[ooment Department on May 29, 2001. Anoka Coun~ approved ;he CDBG
fitndingfor the ~ ~ Avenue tmorovementprojecr ('Conoco) in the amount of 3175, 000, which will be
available ;o the ED~ a~er Jul3 I, 2001. A meeting will be scheduled with ;he Coun~ to gO over new
procedures, requirements, and who the contac; wffl be for the projec:.
~/ck°~ked ~any°ne h~ inquired about the ?oper~r d~elopment. Schumacher stated he
recently met with a developer, ~ohn Allen, forpossible d~elooment in the area of 3Y* and Universivz
Allen h~ done a [or of the development in the Ci~ of ~V~v Brighton, which is vec~ well done.
up meeting to d~s some spec~c i~su~ involved will be set up in the near future.
Schumacher reported that the letter,om Eenne~v and Graven ;v~ submitted ;o the Board which
c[a~ed the issu~ involved in :ransfe~ing ;omc of the ac;ivici~ from ;he EDA to ~ ~ reaues:ed
the ~ay, 2001 meeting·
~S~ENT CO~C~ 3~E~G ~~S OF~ II. 2001
A copy of the minut~om the Resident Council meeting held on dune I I, 2001 w~ submitted by dindra.
No d~sion w~ received.
~e next EDA meet~g is scheduIed tbr 6:30 p.m.. Tuesday, ~ulv I7, 2001 in Co~m~iw Room
AD JO URxN3,1'E~'xrT
The meeting was a~Ijoumed at 8:22 p.m. by Vice ~esidenr, .rindra.
Respectfully subm/tted,
Recording Secretary
' H:\EDAmiautes2001 \6.26.2001
CITY OF COLUMBIA HEIGHTS
590 40th Avenue N.E., Columbia Heights, MN 55~21-3878 (763) 706-3600 TDD (763) 706-3692
Visit Our Website at: www. ci. columbia-heights, mn. us
Mayor:
Gary L. Peterson
Councilmembers:
Juliennc Wyckoff
Marlaine Szurek
Bruce Nawrocki
Bobby Williarm
City Manager:
Walter R. Fehst
COLUMBIA HEIGHTS COMMUNITY DEVELOPMENT DEPARTMENT
July 25, 2001
Mr. Donald Armborst
Millar Elevator Service
2200 University Avenue, Ste. 110
St. Paul, MN 55114
RE: Elevator Modernization Contract for Parkview Villa North
Dear Mr. Armborst:
First of all, I want to thank you and your company for the good work done on upgrading the
elevators in the Parkview Villa Senior Housing Project here in Columbia Heights. The residents
have commented positively many times on these improvements to the building.
However, I do need your help in one area that was overlooked during the administration of the
project. The completion of payroll information on the attached forms needs to be submitted to
HUD. The Payroll Form needs to filled out for each week during which work was performed on
the project by Millar employees, even if only one employee worked only one hour during a
particular week. I would also appreciate a dollar figure on an hourly basis and the fringe benefits
paid to employees. Only elevator mechanics should be included on the payroll sheets;
journeymen, not helpers. While I am sure you have filled out forms such as these for other HUD
funded projects, I would be happy to assist you. It is important for us to obtain this data, as the
City/EDA needs to close out this project with HUD by showing that we met the Davis-Bacon
wage requirements.
Thank you in advance for your assistance, and please do not hesitate to call me with any
questions that you might have in relation to this request.
Sincerely,
Mark Nagel
Housing Coordinator
C:
Walt Fehst, City Manager
Randy Schumacher, Acting Community Development Director
R. T. Smith, Elevator Advisory Group
H:\Parkvicw VillahMillarletterdavisbaconrequest
THE CITY OF COLUMBIA HEIGHTS DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITY IN EMPLOYMENT OR THE PROVISION OF SERVICES
EOUAL OPPORTUNITY EMPLOYER
Mark Nagel - Tentative Habitat for Humanity Schedule Page 1 ]
From:
To:
Subject:
Mark Nagel
Randy Schumacher
Teqtative Habitat for Humanity Schedule
Randy-
Based on our meeting with Jim Hoeft on Thursday, August 2nd, below are the following key dates for
completing the project:
*Sign Development Agreements by August 21
*Plan Approval by the EDA on August 21
*Ordinance to Purchase/Sell 4401 Quincy St. NE in Effect on August 23
*HOME Funds Drawdown on September 5
*Closing for Purchase of 4401 Quincy St. NE/Sale of 4401 Quincy St. NE
and 3913 Polk St. NE to Habitat for Humanity on September 14.
The financial coordinator for this closing at Habitat for Humanity is Matt Soucek at 612-331-4090 Ext. 672.
Randy, these are the notes that I have from the meeting, so let me know if I have missed anything.
Mark
CC: Cher Bakken
Community Revitalization Resources
w~rw.mncee, or~
211 North 1" Street, Suite 455 ·
TO:
FROM:
SUBJECT:
DATE:
City of Columbia~ts
Dave King, CEE V/
rog m y
August 7, 2001
Minneapolis, Minnesota 55401 . Phone: (612½ 335.,588~.O-:pz~ ,Fa.v:_{_61_2~_335-2650
AUG 7
Below is aa update of thc Columbia Heights Home Improvement Program totals to date:
Closed Loans:
l~,ogram Number of Loans Dollars
MI-IFA Community Fix-up 31 $402,93~
. MI-IFA Fix-up 25 $283,723
MHFA Home Enargy 4 $6,961
MI-IFA'Rental Relmb 6 $136,197
CEE Rental Energy Loan 5 $41,531
CDBG Loan.s/C. nants 13 $158,846
ACORN 1 $487
TOTAL 85 $1,030,675
Of the 56 loans ori~nat, ed through the MH~A Fix-up Fund and Community Fix-up Fund
programs, 41 of them utilized Columbia Heights Discount Loan Program fimds totaling
$30,790.11.
Currently, there are 18 applications in process.
If you have any questions or comments, please contact me at (612) 335-5889.
Thank you.
A diMsion of the Cente. rfor Energ), and Enairon,nent '~ Equal Opportunity Employer